Canon 3045 manual

Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. ENG Remote UI Guide Remote UI Guide[...]

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imageRUNNER 3045/3035/3030/3025 Remote UI Guide 0 Ot¯[...]

The manuals f or this machine are di vided as follo ws. Please ref er to them f or detailed inf ormation. The manuals supplied with optional equipment are included in the list belo w . Depending on the system configuration and produc t purchased, some manual s ma y not be needed. Manuals for the Machine Guides with this symbol are printed manuals. [...]

• UFR II Printer Driver Installation and Instructions UFR II Driver Guide CD-ROM • Mac OS X PS Driver Installation and Instruction Mac PS Driver Guide CD-ROM • Mac OS X UFR II Driver Installation and Instructions Mac UFR II Driver Guide CD-ROM • Fax Driver Installation and Instructions Fax Driver Guide CD-ROM • Installing MEAP Application[...]

Chapter 1 Using the Remote UI Chapter 2 Checking and Managing Functions Chapter 3 Customizing Settings Chapter 4 Appendix Includes the glossar y and index. How This Manual Is Organized Considerable eff or t has been made to ensure that this manual is free of inaccura cies and omissions . Howev e r, as we are constant ly improving our products, if y[...]

v Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii How T o Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

vi Operating the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30 Operating the System Ref erence Address Book . . . . . . . . . . . . . . . . . . . . . .2-34 Chapter 3 Customizing Settings Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Customizin[...]

vii Thank you f or purchasing the Canon imag eR UNNER 3045/3035/3030/3025. Please read this manual thoroughly bef ore operating the product to familiariz e yourself with its capabilities, and to mak e the most of its many fu nctions. After reading this manual, store it in a saf e place f or future ref erence. Symbols Used in This Manual The f ollow[...]

viii Keys and Buttons Used in This Manual The f ollowing symbols and k ey/button name s are a f ew e xamples of how ke ys and buttons to be pressed are e xpressed in this manual: • T ouch Panel Displa y K eys: [K ey Name] Examples: [System Settings] [Done] • Control P anel Ke ys: K ey Icon (K ey Name) Examples: (Additional Functions) - (Numeric[...]

ix Displays Used in This Manual Screen shots used in this manual are those tak en when the fo llowing optional equipment is attached to the imageR UNNE R 3025: the Super G3 F AX Board, PS Printer Kit, Finisher-S1, Additional Finisher T ra y-B1, Copy T ra y-J1, and Cassette F eeding Unit-Y3. Functions that are unav ailable due to a par ticular combi[...]

x Abbreviations Used in This Manual In this manual, product names and model names are abbre viated as f ollows: Microsoft ® Windows ® 2000 operating system: Windows 2000 Microsoft ® Windows ® 98 operating system: Windows 98 Microsoft ® Windows ® Millennium Edition operating system: Windows Me Microsoft ® Windows ® XP Home Edition operating [...]

xi T rademarks Canon, the Canon logo , imageRUNNER, and MEAP are tr ademarks of Canon Inc. Adobe, Adobe Acrobat, and P ostScript are trademarks of Adobe Systems Incor porated. Macintosh, Mac OS, and Quic kTime ar e trademarks of Apple Computer , Inc. Activ e Director y , Microsoft, and Windows are registered trademarks of Microsoft Cor poration in [...]

xii Disclaimers The inf or mation in this document is subject to change without notice. CANON INC . MAKES NO W ARRANTY OF ANY KIND WITH REGARD T O THIS MA TERIAL, EITHER EXPRESS OR IMPLIE D , EXCEPT AS PR O VIDED HEREIN, INCLUDING WITHOUT LIMIT A TION, THEREOF , W ARRANTIES AS T O MARKET ABILITY , MERCHANT ABILITY , FITNESS FOR A P AR TICULAR PURPO[...]

1-1 CHAPTER Using the Remote UI This chapter describes the features and benefits of the Remote UI, and ho w to star t it. Overview of the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Overview of the Remote UI 1-2 1 Using the Remote UI Over view of the Remote UI The Remote UI (User Interf ace) is preins talled software in the machine that enab les you to access the machine's functions b y using a web browser . F or e xample, the Remote UI enables y ou to access the ma chine to check job status, e xecute jobs , and specify v[...]

Overview of the Remote UI 1-3 1 Using the Remote UI ■ Checking the Status of the Mac hine from a Netw orked Computer The Remote UI enables y ou to access the mach ine via a networ k, enabling y ou to display the current status and settings fo r the machin e, and the status of all inf or mation and job processing. Y ou can manage t he machine from[...]

Overview of the Remote UI 1-4 1 Using the Remote UI The left column of the Remote UI's top page contains the function buttons , which allow you to na vigate the functi ons of the Remote UI. NO TE • Y ou can change the language display ed on the screen by se lecting the desired language and clicking [Change Language ], regardless of the langu[...]

Overview of the Remote UI 1-5 1 Using the Remote UI ■ Viewing documents stored in inbo xes on your computer screen Y ou can view documents in the machine's inbo xes in the TIFF f or mat by clicking [Mail Bo x]. NO TE • T o view images in the TIFF fo rmat, you need an application th at supports the TIFF format (e.g., Imaging f or Windows). [...]

Overview of the Remote UI 1-6 1 Using the Remote UI ■ Link to MEAP P or tal A list of the MEAP (Multifunct ional Embedded Application Plat f o rm) applications can be displa yed b y clicking [http://<the IP address of the device:8000>/] f or Link to MEAP P or tal on the top page of the Remote UI.[...]

Overview of the Remote UI 1-7 1 Using the Remote UI NO TE • Y ou can set a MEAP application for administra tor/system manager only , if you enter the authentication login screen as an Administrator . (See the MEAP SMS Administrator Guide .) • If Depar tment ID Management is set to 'Off ' and a System Manager is not specified, dependin[...]

System Requirements 1-8 1 Using the Remote UI System Requirements The system requirements f or the Remote UI are as f ollows: ■ Windows • OS (Operating System) - Microsoft Windows 98 - Microsoft Windows 2000 Prof essional - Microsoft Windows Me - Microsoft Windows XP • W eb Browser - Microsoft Inter net Explor er 5.01 SP2, or later - Netscape[...]

Before You Start the Remote UI 1-9 1 Using the Remote UI Before Y ou Start the Remote UI Bef ore you star t the Remote UI, perf or m the follo wing: ■ Specify the Network Settings Specify the settings under Ne twork Settings in System Sett ings (from the Additional Functions screen) and find out the machin e's IP address. If y ou do not know[...]

Before You Start the Remote UI 1-10 1 Using the Remote UI Enabling the Remote UI Y ou must use the machine's control panel to enab le the Remote UI. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Remote UI]. If the System Manager ID and System Pass word have alr eady been set, enter the System Manager ID and System Pass word using -[...]

Before You Start the Remote UI 1-11 1 Using the Remote UI 4 T urn OFF the main power of the machine, wait 10 seconds, and then turn ON the main power . IMPOR T ANT The [Remote UI] setting is made eff ective only after tur ning the machine's main pow er OFF , and then ON. NO TE F or info r mation on how to turn ON and OFF the main powe r of the[...]

Starting the Remote UI 1-12 1 Using the Remote UI Starting the Remote UI T o star t the Remote UI, f ollow the procedure described below . NO TE F or details of selection and setting of a logi n ser vice, consult your system administrator . 1 Start your web br owser . 2 Enter the appropriate URL into [Ad dress] or [Location]. http://<the IP addr[...]

Starting the Remote UI 1-13 1 Using the Remote UI 3 Enter the required data ➞ clic k [Log In]. SDL is set as a login serv ice. SSO is set as a login serv ice.[...]

Starting the Remote UI 1-14 1 Using the Remote UI The Remote UI screen is displa yed. IMPOR T ANT If there is more than a 30 minute diff er ence between the curre nt time set in the computer register by the Activ e Director y and the time set in the computer that you use f or login, an error occurs when you log in using SSO . T o be able to log in [...]

2-1 CHAPTER Checking and Managing Functions This chapter describes the various functions for chec king and managing the Remote UI. De vice Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Device Status and Information Display 2-2 2 Checking and Managing Functions Device Status and Information Display Y ou can use the Remote UI (User Interf ace) to check the machine's current status, such as the amount of paper remaining in the v arious paper sources, and to check f or any errors. Y ou can also obtain inf or mation on the machin[...]

Device Status and Information Display 2-3 2 Checking and Managing Functions Details of each item are shown below . [Device Status]: Displays the remainin g amount of paper in the various paper sources, the r emaining amount of consumables, and any error messages. T o check th e details of the error , click [Error information]. [Device Information]:[...]

Job Management 2-4 2 Checking and Managing Functions Job Management The Remote UI provides y ou with job management capabilities, which enab le you to check job status , pause/resume jobs, and pr ioritize print jobs. The types of jobs that can be managed are: • Print jobs • Cop y jobs • Send jobs • Receiv e jobs • Sending F ax jobs • Re[...]

Job Management 2-5 2 Checking and Managing Functions Managing Print Jobs 1 Click [Job Status] ➞ clic k [Status] or [Log] from the menu that appears under [Print Job]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞ click [OK]. ● T o perform [...]

Job Management 2-6 2 Checking and Managing Functions NO TE A triangular mar k appears when you clic k [ ] (Select), and the job is selected. ● T o display the details of a job: ❑ Click [Status]. ❑ Click its job n umber that you w a nt to displa y the details of. ● T o display the job log ❑ Click [Log]. ❑ Select the type of job whose log[...]

Job Management 2-7 2 Checking and Managing Functions ● T o save the job log: ❑ Click [Log]. ❑ Click [Sa ve in CSV F or mat]. ❑ Click [OK]. ❑ Specify the location f or the file to be sav ed ➞ enter the file name ➞ clic k [Sav e]. If the file name is not entered, one of the following names is used as the file name: The type and order of[...]

Job Management 2-8 2 Checking and Managing Functions Managing Copy , Send, and Fax Jobs 1 Click [Job Status] ➞ select the job type and clic k [Status] or [Log] from the men u that appears under [Job Status]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. En ter the Department ID and[...]

Job Management 2-9 2 Checking and Managing Functions ● T o save the job log: ❑ Click [Log]. ❑ Click [Sa ve in CSV F or mat]. ❑ Click [OK]. ❑ Specify the location f or the file to be sav ed ➞ enter the file name ➞ clic k [Sav e]. If the file name is not entered, one of the following names is used as the file name: The type and order of[...]

Job Management 2-10 2 Checking and Managing Functions Managing Receive Jobs 1 Click [Job Status] ➞ clic k [Log] or [Forwarding Status] fr om the menu that appear s under [Receive Job]. ● T o save the job log: ❑ Click [Log]. ❑ Click [Sa ve in CSV F or mat]. ❑ Click [OK]. ❑ Specify the location f or the file to be sav ed ➞ enter the fil[...]

Job Management 2-11 2 Checking and Managing Functions NO TE Y ou can check the details of f orwarded jobs from the f orwarding status screen. For more information, see Chapter 6, "Receiving Documents," in the Sending and F acsimile Guide . ● T o display the details of a forwar ded job: ❑ Click [F orwarding Status]. ❑ Click its job n[...]

Managing Inboxes 2-12 2 Checking and Managing Functions Managing Inboxes The Remote UI enables y ou to perform operations on documents stored in inbo x es as well as specify settings f or the i nbox es. The types of inbo x es that can be managed are as f ollows . NO TE The inbo x management operations av ailable us ing the Remote UI ar e the same a[...]

Managing Inboxes 2-13 2 Checking and Managing Functions ■ Confidential Fax Inbo xes Documents received through the F ax/I-f ax fu nction that meet the specified f orwarding conditions are stored here. Up to 50 Confidential F ax Inbo x es can be created. Y ou can print or delete documents stor ed in Confidential Fax Inbo xe s . Y ou can also assig[...]

Managing Inboxes 2-14 2 Checking and Managing Functions 2 If y ou want to select and perform an operation on a document, select the chec k box next to the document under [Select] ➞ clic k one of the buttons on the User Inbo xes toolbar . Details of each item are shown below . ● T o print the document: ❑ Click [Print]. ❑ If necessary , chang[...]

Managing Inboxes 2-15 2 Checking and Managing Functions ❑ After changing the settings, clic k [Star t Pr int]. If you try to specify settin gs that cannot be set together , an error dialog box appears and you will not be able to print. When this happens, start the procedur e from the beginning. NO TE • [Store Print Settings] enables you to stor[...]

Managing Inboxes 2-16 2 Checking and Managing Functions ● T o merge and save documents: ❑ Click [Merge and Sa ve]. ❑ Enter the necessary settings ➞ click [Start]. By selecting a document and clicking the buttons below , you can change the order in which the documents ar e merged. • Move to top • Move up one level • Move down one level[...]

Managing Inboxes 2-17 2 Checking and Managing Functions 4 If y ou want to display the ima ge file of the document, clic k [ ] (Size). For information on each icon, see Chapte r 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide . Details of each item are shown below . NO TE • The images that are stored in inb[...]

Managing Inboxes 2-18 2 Checking and Managing Functions Memor y RX Inbox IMPOR T ANT The Memor y RX Inbox function is a vailable only if the Universal Send Kit is activ ated, or the optional Super G3 F AX Board or Supe r G3 Multi-Line F AX Board is installed. Memory RX Inbox 1 Click [Mail Bo x] ➞ select [Memory RX Inbox] fr om the menu that appea[...]

Managing Inboxes 2-19 2 Checking and Managing Functions 2 If y ou want to select and pe rform an operation on a document, select the chec k box ne xt to the document under [Select] ➞ clic k one of the buttons on the Memory RX Inbo x toolbar . Details of each item are shown below . ● T o print the document: ❑ Click [Print] ➞ [Star t Print]. [...]

Managing Inboxes 2-20 2 Checking and Managing Functions ● T o specify Memor y Lock Settings: ❑ Click [Memory Lock Settings] ➞ specify the settings as necessar y ➞ clic k [OK]. For more information on th e Memory Lock Settings, see Chapter 6, "Sending and Receiving Documents Using the Inboxes," in the Copying and Mail Box Guide . 3[...]

Managing Inboxes 2-21 2 Checking and Managing Functions Divided Data RX Inbox 1 Click [Mail Bo x] ➞ select [Memory RX Inbox] fr om the menu that appears under [Mail Bo x] ➞ clic k [Divided Data RX Inbox]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and p[...]

Managing Inboxes 2-22 2 Checking and Managing Functions 3 T o display the details of the document, c lick the document name. Y ou can also click [ ] (T ype) to display the document details. Confidential Fax Inboxes IMPOR T ANT Confidential F ax Inbox es are av ailable only if the Univ ersal Send Kit is activated, or the optional Super G3 F AX Board[...]

Managing Inboxes 2-23 2 Checking and Managing Functions 2 If y ou want to select and pe rform an operation on a document, select the chec k box ne xt to the document under [Select] ➞ clic k one of the buttons on the Confidential F ax Inbo xes toolbar . Details of each item are shown below . ● T o print the document: ❑ Click [Print] ➞ [Star [...]

Printing PDF, PS, or Image F iles Directly (Direct Print) 2-24 2 Checking and Managing Functions Printing PDF , PS, or Image Files Directly (Direct Print) Y ou can print PDF , PS, or image files directly from the Remote UI, without ha ving to open the files. IMPOR T ANT • The Direct Print function is av ailable f or PDF and PS files only if the o[...]

Printing PDF, PS, or Image Fi les Directly (Direct Print) 2-25 2 Checking and Managing Functions Printing PDF Files Directly 1 Click [Direct Print] ➞ select [PDF File] from the men u that appears under [Direct Print]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Departme[...]

Printing PDF, PS, or Image F iles Directly (Direct Print) 2-26 2 Checking and Managing Functions 3 Specify the settings for Specify Print Range. If you want to specify the pages to pr int by the page number , click [Pages] ➞ enter the page numbers. Only the settin g for the item whose radio button is selected will be effective. 4 Specify the sett[...]

Printing PDF, PS, or Image Fi les Directly (Direct Print) 2-27 2 Checking and Managing Functions 2 Specify the location of the PS file that y ou want to print. Y ou cannot specify multiple PS files at the same time. 3 Specify the Print Settings according to y our preference ➞ clic k [Star t Print]. T o restor e the settings to thei r original val[...]

Printing PDF, PS, or Image F iles Directly (Direct Print) 2-28 2 Checking and Managing Functions 2 Specify the location of the image file that y ou want to print. Y ou cannot specify multiple im age files at the same time. 3 Specify the print range and print settings ➞ clic k [Star t Print]. If you want to specify the pages to pr int by the page [...]

Managing the Address Book 2-29 2 Checking and Managing Functions Managing the Address Book The Remote UI enables y ou to manage the Address Book by perf or ming such operations as storing new addresses , ed iting addresses, and changing the name of the subaddress books. The types of addresses that c an be managed are as f ollows. ■ Group Ad dress[...]

Managing the Address Book 2-30 2 Checking and Managing Functions Operating the Address Book 1 Click a subad dress book from the Address Book screen that appears after c licking [Address]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. En ter the Department ID and password ➞ click [O[...]

Managing the Address Book 2-31 2 Checking and Managing Functions 2 If y ou want to perform an opera tion on an ad dress or store a new ad dress, clic k one of the buttons on the toolbar . Details of each item are shown below . ● T o store a group address: ❑ Click [ ] (Register New Group). ❑ Enter a name f or the group in [Group Name] ➞ clic[...]

Managing the Address Book 2-32 2 Checking and Managing Functions ● T o move an address: ❑ Click [ ] (Select) ne xt to the address name ➞ click [ ] (Mov e to Another Address Books). ❑ F rom the Address Book drop-down lis t, select the Address Book where you want to mo ve the address ➞ click [OK]. ● T o delete an address: ❑ Click [ ] (S[...]

Managing the Address Book 2-33 2 Checking and Managing Functions ● T o chang e the name of the subaddress book: ❑ Click [Register Address Book Name]. ❑ Enter the new name f or the address book ➞ click [OK]. The name for [Address Book On e-touch] cannot be changed. ● T o store a new address in an unregistered one-touch b u tton: ❑ Click [...]

Managing the Address Book 2-34 2 Checking and Managing Functions Operating the System Reference Address Book 1 Click [Ad dress] ➞ select [System Ref.] fr om the menu that appears under [Ad dress] ➞ clic k [Address Book for Remote Copy]. 2 If y ou want to perform an operation on an ad dress or store a new ad dress, clic k one of the buttons on t[...]

3-1 CHAPTER Customizing Settings This chapter describes the various functions fo r customizing settings of the Remote UI. The system manager fo r the machine is the only us er authorized to make these settings if Depar tment ID Management has been enabled. Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Customizing System Settings 3-2 3 Customizing Settings Customizing System Settings Customizing System Information The Remote UI enables y ou to spec ify the machine's system settings. IMPOR T ANT • If you are perf or ming user authentication usin g the SDL or SSO login ser vice, y ou cannot change the Additional Functions settings of th e ma[...]

Customizing System Settings 3-3 3 Customizing Settings 1 Click [Ad d. Func.] ➞ select [System] from the menu that appears under [Ad d. Func.]. NO TE If the System Manager ID and pass word hav e been set, a dialog box prompting y ou to enter the System Manager ID and pass word appears. Enter the System Manager ID and pass word ➞ click [OK]. 2 Cl[...]

Customizing System Settings 3-4 3 Customizing Settings 3 Enter the necessary information ➞ c lick [OK]. 1. Specify the Message Board settings. Status Display: The message you enter he re is displayed at the bottom of the touch panel display . En ter a message (23 characters maximum). Pop-up Window: The message you ente r here is displayed on the [...]

Customizing System Settings 3-5 3 Customizing Settings NO TE The items display ed on this screen may v a r y according to the configuration of the machine. E-mail Address: Enter the e-mail a ddress of the System Manager (64 characters maximum). Administrator Comment (E-mail) Enter a comment for the Syst em Manager (32 characters maximum). 5. Specif[...]

Customizing System Settings 3-6 3 Customizing Settings ● T o protect the Address Book wi th a passw ord, enable Access Number Management, and Restrict New Addresses: ❑ Click [Restrict Access to Destinations]. ❑ Specify the necessar y fields ➞ clic k [OK]. Details of each item are shown below . Set Address Book Passwor d: Enable Access Numbe[...]

Customizing System Settings 3-7 3 Customizing Settings Restrict Sending to Domains: NO TE • F or more information on Access Number Management, see Ch apter 10, "Storing/ Editing Address Book Settings," in the Sending and F acsimile Guide . • F or more information on restricting send ing to domains, confirming entered fax numbers, allo[...]

Customizing System Settings 3-8 3 Customizing Settings Restarting the Machine The System Manager Settings enable y ou to restar t the machine from the Remote UI. CA UTION When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is co mplete bef ore restar ting the machine. IMPOR T ANT • If the Sys[...]

Customizing System Settings 3-9 3 Customizing Settings 5 Click [OK]. CA UTION When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is co mplete bef ore restar ting the machine. NO TE It takes appro ximately 30 seco nds to restar t the machine.[...]

Specifying LDAP Server Settings 3-10 3 Customizing Settings Specifying LDAP Ser ver Settings The Remote UI enables y ou to store and edit the LDAP (Lightw eight Director y Access Protocol) ser ver settings . If the LD AP ser ver inf or mation is stored, the machine can access the LD AP ser ver on the network to search and obtain addresses when you [...]

Specifying LDAP Server Settings 3-11 3 Customizing Settings NO TE If the System Manager ID and pass word are set, a dialog bo x prompting you to enter the System Manager ID and pass wo rd appears. Enter the System Manager ID and pass word ➞ click [OK]. 2 Specify the LD AP server settings. ● T o register an LDAP server: ❑ Click [ ] (Register) [...]

Specifying LDAP Server Settings 3-12 3 Customizing Settings ● T o edit LDAP server settings: ❑ Click the LD AP ser ver name . ❑ Specify the necessar y fields ➞ clic k [OK]. Y ou can also display the Edit LDAP Server screen by clicking [ ] to the left of the server name. ● T o delete an LDAP server: ❑ On the Register LD AP Ser ver screen[...]

Specifying Forwarding Settings 3-13 3 Customizing Settings Specifying For warding Settings The Remote UI enables y ou to specify th e fo rwarding conditions f or forwarding receiv ed documents. IMPOR T ANT F orwarding settings are a vailable only if th e Univ ersal Send Kit i s activated, or the optional Super G3 F AX Board or Super G3 Multi-Line F[...]

Specifying Forwarding Settings 3-14 3 Customizing Settings 2 Click the Receive T ype drop-down list ➞ select the receiving mode. If you select [All], all the forwarding settings stor ed in the machine are displayed. NO TE The types of receiving modes that can be selected vary depending on the optional equipment attached to the machine. ● T o ad[...]

Specifying Forwarding Settings 3-15 3 Customizing Settings NO TE F or more information on f orwarding cond itions , see Chapter 11, "System Manager Settings," in the Sending and F acsimile Guide . Forwarding Setting: Specify the nec essary settings for forwarding documents, such as the document name and file format. Select the file format[...]

Specifying Forwarding Settings 3-16 3 Customizing Settings ● T o forward all received documents without specific conditions: ❑ Click [F orwarding without Conditions] on the F o rwarding Settings screen. ❑ Specify the necessar y fields ➞ clic k [OK]. Details of each item are shown below . Enable This Forwarding Condition: Receive T ype: Sele[...]

Specifying Forwarding Settings 3-17 3 Customizing Settings ● T o edit a forwarding condition: ❑ Click the name of the f orwarding condition that you w ant to edit. ❑ Edit the necessar y fields ➞ click [OK]. ● T o set the e-mail priority: ❑ Click [E-mail Priority Settings] on the Forw arding Settings screen. ❑ Click the E-mail Priority[...]

Managing Department IDs 3-18 3 Customizing Settings Managing Department IDs Y ou can manage Depar tment IDs with the Remote UI. F ollow the procedure below to specify De par tment ID Management settings from the Remote UI. IMPOR T ANT Depar tment ID Management is automaticall y set if the optional Card Reader-C1 is attached to the machine. NO TE ?[...]

Managing Department IDs 3-19 3 Customizing Settings 1 Click [Ad d. Func.] ➞ select [Depar tment ID Management] from the menu that appear s under [Add. Func.]. The list of Department IDs registered in the machine is displayed in gr oups of one hundred. If you want to display another gr oup, cl ick [ ] (Dept. ID Group) drop-down list ➞ select a g[...]

Managing Department IDs 3-20 3 Customizing Settings 2 T o specify Depar tment ID Management settings, clic k [Settings] ➞ specify the desired settings on the Depar tment ID Management Settings screen ➞ cl ick [ O K ] . Details of each item are shown below . Enable Department ID Management: Allow Black Print Jo bs with Unknown IDs: Allow Remote [...]

Managing Department IDs 3-21 3 Customizing Settings 3 T o register a new department, click [ ] (Register Ne w Department) ➞ specify the necessar y fields on the Register New Department screen ➞ clic k [OK]. Details of each item are shown below . IMPOR T ANT If the optional Card Reader-C1 is attached , you cannot register a ne w depar tment. NO [...]

Import/Export Function 3-22 3 Customizing Settings Import/Export Function The Remote UI enables y ou to sav e the Address Book and other settings inf or mation, such as f orwarding settings, as a file that can be loaded into the machine when needed. This fu nction is useful when you w a nt to use the same settings on another machine, and f or backi[...]

Import/Export Function 3-23 3 Customizing Settings Saving the Address Book Y ou can store the Address Book as a file in your computer . 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ c lick [Ad dress Book] ➞ clic k [Export]. If a password is set for the Addr ess Book , a dialog box prompting [...]

Import/Export Function 3-24 3 Customizing Settings 2 Select the subaddress book to e xpor t and the file format ➞ clic k [Star t Expor t]. Details of each item are shown below . If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential Information of Address Book] ➞ enter a password in the [Password] entry box[...]

Import/Export Function 3-25 3 Customizing Settings Loading an Address Book Y ou can load address books into the machine from sav ed files. IMPOR T ANT • If you import the Address Book (Erase and Over write), Forw arding Settings, or Additional Functions settings, the inf or m ation stored in F avorites Bu ttons and Recall memor y are erased. • [...]

Import/Export Function 3-26 3 Customizing Settings 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ clic k [Address Book] ➞ clic k [Import]. If a password is set for the Addr ess Book , a dialog box prompting you to enter the password appears. Enter the Addr ess Book password ➞ click [OK]. NO[...]

Import/Export Function 3-27 3 Customizing Settings 2 Click [Br owse] ➞ select the file to import ➞ specify the necessary fields ➞ clic k [Star t Impor t]. Details of each item are shown below . If you want to import an encr ypted address book file, select [Decode Confidential Information of Address Book] ➞ enter the correct passwo r d in th[...]

Import/Export Function 3-28 3 Customizing Settings Saving For warding Settings in Files (Export) Y ou can store f orwarding settings as a file in y our computer . 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ clic k [Forwarding Settings] ➞ clic k [Expor t]. NO TE If the System Manager ID and[...]

Import/Export Function 3-29 3 Customizing Settings 3 Follow the instructions on the screen to specify the location where y ou want to save the file. Loading a For warding Settings File (Over write/Import) Y ou can load f orwarding settings into the machine from sa v ed files. 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that app[...]

Import/Export Function 3-30 3 Customizing Settings 2 Select the format type fr om the File Format drop-down list ➞ clic k [Bro wse] ➞ select the file to impor t ➞ clic k [Star t Impor t]. Details of each item are shown below . If you want to import encr ypted a ddresses, select [Decode Confidential Information of Address Book] ➞ enter the c[...]

Import/Export Function 3-31 3 Customizing Settings Saving Additional Functions Settings in Files (Export) Y ou can store Additional Functions sett ings as a file in your computer . 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ c lick [Ad ditional Functions] ➞ clic k [Expor t]. NO TE If the S[...]

Import/Export Function 3-32 3 Customizing Settings Loading Additional Functions Settings Files (Over write/ Import) Y ou can load Additional Functions setti ngs into the machin e from sav ed files. 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ clic k [Additional Functions] ➞ clic k [Impor t][...]

Import/Export Function 3-33 3 Customizing Settings 2 Click [Br owse] ➞ select the file to import ➞ clic k [Star t Impor t]. IMPOR T ANT • When Additional Functions settings are impor ted, the System Manager ID , Depar tment IDs, Address Book passw ord, and Network settings are automatically overw r i tt e n. • If the System Manager ID is no[...]

Import/Export Function 3-34 3 Customizing Settings Saving the Printer Settings Y ou can store the Printer Settings as a file in your computer . 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ clic k [Printer Settings] ➞ click [Export]. NO TE If the System Manager's ID and pass word are se[...]

Import/Export Function 3-35 3 Customizing Settings Loading Printer Settings Y ou can load printer settings in to the machine from sav ed files. IMPOR T ANT Y ou cannot impor t a file wh ile the machine is scanning. 1 Click [Ad d. Func.] ➞ select [Impor t/Expor t] from the menu that appears under [Ad d. Func.] ➞ c lick [Printer Settings] ➞ cli[...]

Device Custom Settings 3-36 3 Customizing Settings Device Custom Settings The machine's custom settings can be edited with the Remote UI. F ollow the procedure below to customiz e th e machine's settings from the Remote UI. NO TE • The custom settings that are av ailable usin g the Remote UI are par t of the settings av ailable from the[...]

Device Custom Settings 3-37 3 Customizing Settings 1 Click [Ad d. Func.] ➞ select [Custom Settings] from the menu that appears under [Ad d. Func.]. NO TE If the System Manager ID and pass word are set, a dialog bo x prompting you to enter the System Manager ID and pass wo rd appears. Enter the System Manager ID and pass word ➞ click [OK]. 2 Cli[...]

Device Custom Settings 3-38 3 Customizing Settings NO TE • F or more information on each setting, se e other manuals relating to the function that needs to be set. • F or information on how to turn ON and OF F the main pow er of the machine, see Chapter 1, "Bef ore Y ou Star t Using This Ma chine," in the Ref erence Guide .[...]

Backing Up Inbox Documents 3-39 3 Customizing Settings Backing Up Inbox Documents Y ou can back up inbo x documents stored in the machine to a file ser ver connected to the network. Inbo x documents back ed up in this way can be restored from the file ser ver at a later date . The f ollowing data can be bac ked up and restored: • Inbo x Settings [...]

Backing Up Inbox Documents 3-40 3 Customizing Settings Setting the Backup Destination for Inbox Documents Y ou can specify the address, user name , pass w ord, and file path of the SMB server used to back up inbo x documents. 1 Click [Ad d.Func.] ➞ select [Custom Settings] from the menu that appears under [Add .Func.] ➞ clic k [Backup Destinati[...]

Backing Up Inbox Documents 3-41 3 Customizing Settings 2 Specify the necessary fields ➞ clic k [OK]. Details of each item are shown below . NO TE • If you do not enter the correct host IP addr ess , user name, pass word, and file path, the back up will not be performed. • Y ou can enter up to 128 charac ters fo r the ho st IP address. • Y o[...]

Backing Up Inbox Documents 3-42 3 Customizing Settings Performing the Inbox Document Backup Bef ore upgrading the firmware of the machine, y ou can back up the inbo x documents stored in the machine to the dest ination specified in "Setting the Back up Destination f or Inbox Documents," on p . 3-40. 1 Click [Ad d.Func.] ➞ select [Custom[...]

Backing Up Inbox Documents 3-43 3 Customizing Settings Restoring Backed Up Data Y ou can restore inbo x document data which has been back ed up on a ser v er to the machine. 1 Click [Ad d.Func.] ➞ select [Custom Settings] from the menu that appears under [Ad d.Func.] ➞ clic k [Restore] ➞ clic k [Display Bac kup Data]. 2 Select the backup data[...]

Installing a Certificate File 3-44 3 Customizing Settings Installing a Certificate File It is necessar y to install a ke y pair from a computer in order to use encr ypted SSL communication f or IPP pr inting, E-mail and I-fax es, the Remote UI, and deliv er ing de vice inf or mation. Apar t from the X.509 (DER) format ser ver cer tificate preinstal[...]

Installing a Certificate File 3-45 3 Customizing Settings NO TE If a System Manager ID and pass word are set, a dialog box prompting y ou to enter the System Manager ID and pass word appears ➞ enter the System Manager ID and pass word ➞ click [OK]. 2 Click [Register K ey and Certificate]. 3 Click [Install]. 4 Enter the path for the ke y pair an[...]

Installing a Certificate File 3-46 3 Customizing Settings Installing a CA Certificate IMPOR T ANT F or more information on registeri n g a CA cert ificate file, see the Network Guide . 1 Click [Ad d. Func.] ➞ select [Custom Settings] from the men u that appears under [Add . Func.] ➞ clic k [CA Cer tificate Settings]. NO TE If a System Manager I[...]

Installing a Certificate File 3-47 3 Customizing Settings 4 Enter the path for the ke y pair and CA cer tificate file to install ➞ clic k [Star t Installation]. The maximum number of characters that yo u can enter for the file name is eight, excluding the file path and file extension '.cer'. Specify the name of the file to install so th[...]

Installing a Certificate File 3-48 3 Customizing Settings 1 Enter the required data ➞ clic k [Log In]. SDL is set as a login service. SSO is set as a login service.[...]

Installing a Certificate File 3-49 3 Customizing Settings IMPOR T ANT If there is more than a 30 minute diff er ence between the current time set in the computer register by the Activ e Director y and the time set in th e computer that you use f or login, an error occurs when you log in using SSO . T o be able to log in using SSO , it is necessar y[...]

Installing a Certificate File 3-50 3 Customizing Settings ● T o install a user key and cer tificate ❑ Click [Install]. ❑ Enter the path f or the ke y pair and cer tific ate file to install and the pass word of the private ke y ➞ clic k [Star t Installation]. The maximum number of characters that you can enter for the file name is twenty , e[...]

4-1 CHAPTER Appendix This section contains the glossar y and inde x. Glossar y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Inde x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11[...]

Glossary 4-2 4 Appendix Glossar y A A uthentication A system process which validates a user's logon inf or mation. The user's name and pass word must be registered in the system bef orehand, and if the system detects a match, access is granted, depending on the user's access rights and per missions. B BOO TP BOO Tstrap Protocol. A pr[...]

Glossary 4-3 4 Appendix D Device Inf o rmation Delivery Registering device inf or mation in your ma chine enab les you to set the machine to deliver the same de vice information to other imageR UNNER machine models that are connected to the same network. This en ables y ou to easily manage multiple machines at the same time. Device signature certif[...]

Glossary 4-4 4 Appendix FTP File T ransf er Protocol. A client-ser ver protocol enab ling a user to transf er files on one computer to and from another computer ov er a TCP/IP networ k. The File T ransf er Protocol also gov er ns the client progra m with which the user transf ers files. H HTTP Hyper text T ransfer Protocol. The client-ser ver TCP/I[...]

Glossary 4-5 4 Appendix K Key p ai r In SSL security , the k ey pair consists of a pu blic k ey and a priv ate ke y . A public k ey is known to "e veryone," and a private or secret key , i s kn own o nl y t o the recipient of the message. L LAN Local Area Network. A network system form ed by linking a server , workstations, de vices, and [...]

Glossary 4-6 4 Appendix N NetSpot Device Installer A Canon utility that automatically detect s and installs printer dr ivers on local networks. P PCL Printer Control Language. A protocol originally designed by Hewlett-P ackard, enabling PCs to comm unicate with printe rs. PCL has become a standard f or laser and ink jet printers, and is now supp or[...]

Glossary 4-7 4 Appendix PS (P ostScript) P ost Scri pt. A representative page descripti v e language dev eloped by Adobe, which provides fle xible font capability an d high-quality graphics , especially for high-resolution printing. R RARP Re verse Address Resolution Protocol. A protocol which associates a netw ork adapter address (MA C address) wi[...]

Glossary 4-8 4 Appendix SNMP v . 1 Used f or read only access when used in conjunction with SNMPv3 for setting MIB Access P er mission lev els. Can be set to [R ead/Write] if secur ity is not necessar y . SNMP v . 3 Management functions of SNMPv3 enable diff erent per mission le vels f or security , if used in conjunction with SNMPv1. Spool Simulta[...]

Glossary 4-9 4 Appendix Subnet Mask The method used to determine to which su bgroup, or subnet, an IP address belongs . On TCP/IP networks, all de vices whose IP ad dresses hav e the same prefix belong to the same subnet. Dividing a network into subnets is useful f or both security and perf or mance reasons. Super Fine A resolution mode fo r sendin[...]

Glossary 4-10 4 Appendix User signature Adds a digital signature to a private do cument, based on the registered user inf or mation when logging on us ing a login service. This pr ev ents unauthor ized access and alterations to the signed document. X X.509 (DER) X.509 is a standard f or digital ke y cer tif icates defined by the ITU (International [...]

Index 4-11 4 Appendix Index A Abbre viations used in this manual, x Access Number Management, 3-6 Additional Functions settings Expor ting, 3-31 Impor ting, 3-32 Address Book Changing the name of a subaddress book, 2-33 Deleting an address, 2-32 Editing an address, 2-32 Expor ting, 3-23 Impor ting, 3-26 Managing the Address Book, 2-29 Moving an add[...]

Index 4-12 4 Appendix Enabling the Remote UI, 1-10 Ethernet, 4-3 Expor t function, 3-22 F F ax jobs, managing, 2-8 Fine, 4-3 F orwarding settings Adding a f orwarding condition, 3-14 Deleting a f orwarding condition, 3-17 Editing a f orwarding condition, 3-17 Expor ting, 3-28 F orwarding without conditions, 3-16 Impor ting, 3-29 Specifying, 3-13 FT[...]

Index 4-13 4 Appendix Limit Functions, 3-20 Link to MEAP P or t al, 1-6 Log on, 4-5 M Machine Checking status, 1-3 Controlling remotely, 1-4 Customizing settings, 3-36 Setting up remotely, 1-4 MEAP, 4-5 MEAP Settings, 1-9 Memor y RX Inbo x, 4-5 Message Board, 3-4 MIB, 4-5 N NetSpot De vice Installer, 4-6 O Overview of the Remote UI, 1-2 P P age Lim[...]

Index 4-14 4 Appendix T TCP/IP, 4-9 TIFF, 4-9 T rademarks, xi TX, 4-9 U UFR II, 4-9 Ultra Fine, 4-9 URL, 4-9 User signature, 4-10 X X.509 (DER), 3-44, 4-10[...]

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