Canon B640 manual

FAXPHONE B640 Electronic User’s Manual[...]

ii H o w t o U s e t h i s U s e r ' s G u i d e Before you use this User’s Guide , read this list of symbols, terms and abbreviations to become familiar with them. A complete glossary of terms is included at the end of this guide. • Document The original sheet(s) of paper you send, receive or copy with your FAXPHONE. • Menu A list of op[...]

iii W elcome Thank you for choosing the Canon F AXPHONE ® B640 Bubble Jet TM facsimile. The compact, upright design of the F AXPHONE B640 means it takes up less space in your work area. And the Bubble Jet print mechanism uses cut-sheet plain paper , so you get crisp reproductions of your fax documents and copies. The F AXPHONE B640 has a number of[...]

iv Disclaimer Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use guide to your Canon FAXPHONE B640 Bubble Jet facsimile. All statements, technical information, and recommendations in this manual and in any guides or related documents are believed reliable, but the accuracy and completeness there[...]

v IN CASE OF EQUIPMENT MALFUNCTION Should any malfunction occur which cannot be corrected by the procedures described in this User’s Guide , disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Canon provides e[...]

vi Important safety instructions 1 Read these safety instructions and refer to them later if you have any questions. 2 Follow all warnings and instructions marked on the FAXPHONE B640. 3 Place the FAXPHONE on a level surface. Do not place it on an unstable cart, stand, or table. If the FAXPHONE B640 falls, serious damage could occur. 4 Do not use t[...]

vii Users in Canada PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See specifications (p. 103) for unit’s dimensions and weight. B. Order Information 1. Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-to[...]

viii Precautions General _________________________________________ Make sure the place where you set up the F AXPHONE satisfies the following conditions: Under 50 ° F (10 ° C) Over 90.5 ° F (32.5 ° C) • Use the F AXPHONE only within the following temperature and humidity ranges. Ambient temperature: 50 ° F to 90.5 ° F (10 ° C to 32.5 ° C)[...]

ix Precautions • Place the F AXPHONE on a level surface. • Do not remove the BJ cartridge from the unit unless it needs to be replaced, or when transporting the F AXPHONE. Removing the cartridge and leaving the print head unprotected will cause it to dry out and become unusable. • Do not place the F AXPHONE on the edge of a desk to prevent re[...]

x T able of Contents How to Use this User's Guide W elcome ........................................................................ iii Features ......................................................................... ii i Disclaimer ................................................................................................. iv Users in [...]

xi T able of Contents Registering the date and time .............................................................. 36 Registering your telephone/fax number and name .......................... 37 Registering One-touch Speed Dialing numbers and names ............................................................... 3 9 Registering Coded Speed Dialing n[...]

xii T able of Contents User menu settings ..................................................... 7 0 Settings ........................................................................ 73 How to change a setting ....................................................................... 73 Activity reports .................................................[...]

1 1 1 SETTING UP Unpacking ..................................................................... 2 Removing the shipping materials .......................................................... 3 Assembli ng th e F AXP HONE ......................................... 4 Attaching components .................................................................[...]

2 U n p a c k i n g As you unpack the FAXPHONE, save the carton and packing material in case you want to move or ship the unit in the future. Carefully remove all items from the box. ❚ It is best to have someone hold the box while you lift the FAXPHONE and its protective packaging out of the carton. Pape r tray Main uni t BX-3 BJ F AX cart ridge [...]

3 1 Re move all tape Pull O p e n Unpac king If any of these items are damaged or missing, please contact the Canon Computer Systems Customer Care Center. See p. iii. ❚ Be sure to fill out your Registration card and send it or fax it to Canon Computer Systems, Inc. (See the Registration card for details.) Also, save your sales receipt for proof o[...]

4 ■ Paper T ray Make s ure the p aper lever is i n the posit ion . Then place the p aper tr ay int o the FAXPHO NE, making sure the two k nobs fit i n the appr opriat e s lots on th e FAXPH ONE. This symbol indicates the use of a function (envelope printing) not available with this model. A s s e m b l i n g t h e F A X P HO N E To see how the FA[...]

5 1 Assem blin g th e F A XPHON E ■ Fac e plate Fit the 4 tab s of t he fa cepla te i nto the co r r esponding sl ots ar ound the One - touch bu tton area. Co nnecti ng the AC pow er c ord _________________ Plug the FAXPHONE into a 120 volt AC 60 Hz three-wire grounded outlet. 1 Plug the power cord connect or into the rear of the u nit. 2 Plug th[...]

6 L o ad i n g t h e p a p e r Sele cting th e rig ht kin d o f p aper _______________ The quality of the paper you use affects the print quality of the FAXPHONE. Using paper that meets the following specifications will ensure the best possible printing results. Quality Use plain bond, typewriter quality without curls, folds, or rough edges. Weight[...]

7 1 • Make sure the stack of the paper is flat, held upright and aligned with the left paper guide. • The top edge of the stack does not need to be even. 4 Holding the st ack o f pap er , s que eze and slide the p aper guid e unt il i t to uches the left edge o f the stack of p aper . Make sure the stack of paper does not exceed the paper limit[...]

8 I n s ta l l i n g t h e B J c a r t r i d g e The first time you set up the FAXPHONE, you have to install the BX-3 BJ FAX cartridge before you can begin receiving and copying documents. BJ c artrid ge gui deli nes _________________________ Use only the Canon BX-3 BJ FAX cartridge with the FAXPHONE B640. The actual amount of ink that you use will[...]

9 1 Han dl ing the BJ ca rtrid ge _______________________ • Leave the BJ cartridge in its packaging until you are ready to use it to prevent it from drying out. • Store BJ cartridges out of the reach of children; the ink contains isopropyl alcohol 67-63-0. • Replace the BJ cartridge after one year of use or if the print is not clear or is mis[...]

10 1 Open the fr ont co ver of the FAXPHO NE. 3 Remove the p rint hea d cap fr om the BJ cartr idge. In stall ing th e BJ ca rtri dge ______________________ 2 Raise the gr een car tridge r elease l ever up. Make sure the paper thickness lever is set to the paper position (left position). 4 Pull off the p r otective orange tape. Thickne ss l ever[...]

11 1 5 Insert th e B J car tridge. A lign the slo t in the car tr idge with t he yel low p ost in the FAXPHONE. The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly to the left in the loaded position. 7 Close the f r ont cove r of the FAXPHONE. Insta llin g th e BJ car tridg e 6 Lower the car trid[...]

12 8 The FAXPHO NE automa tica lly pr ints a test page . The FAXPHO NE pr ints a t est pag e ev ery time you i nser t a BJ cartr idge. When the BJ cartridge is properly installed, the test printout should look as shown above. If the printout has white streaks as shown above, try cleaning the print head. See Cleaning the BJ cartridge print head, p. [...]

13 1 C o n n ec t i n g t h e p h o n e l i n e Co nnecti ng to the wa ll ja ck ____________________ You need an RJ11-C type (modular) wall jack to connect the FAXPHONE to the tele- phone system. Contact your local telephone company to install this type of jack if you do not have one. 1 Connect o ne end of t he supp lied tel ephon e lin e to the j [...]

14 Sett ing th e TE L L INE TY PE _____________________ Your FAXPHONE is factory set to work with touch tone telephone lines. If you have a pulse line, you will need to change the telephone line setting as follows. 1 Press [F UNCTIO N]. Wait a second for TEL REGISTRATION to appear. 2 Use [ ] or [ ] to se lect USER SETT IN GS. ▼ Press [ST ART/ COP[...]

15 1 S e t t i n g u p t o r e c e i v e f a x e s Sele cting th e re ceiv in g mo de ___________________ Before you set up the receiving mode on your FAXPHONE, you should determine how you plan to use your FAXPHONE: ❚ Are you able to dedicate the use of one telephone line to the FAXPHONE only to receive document transmissions from other fax mach[...]

16 2 Press [ST ART/ COPY ]. When this mode is set, the LCD will display the date and “FaxOnly”. ■ Receiving documents in Fax Only Mode When the FAXPHONE is set to Fax Only Mode, it automatically receives documents whenever a call comes over the fax line. 1 Press [RE CEI VE MO DE] unti l “F ax Onl y M ode” appear s on the LCD . Fax On ly M[...]

17 1 Fax /T el Mode ____________________________________ If you only have one phone line in your office, you can set the FAXPHONE to receive both documents and telephone calls. You need to have an extension phone connected to your FAXPHONE for this mode. See p. 13. ■ Setting Fax/T el Mode The FAXPHONE is set up at the factory to this mode. You on[...]

18 Manu al M ode ___________________________________ You may want to set your FAXPHONE to Manual Mode if you want to personally monitor every call, whether from a fax machine or a person. You need to have an extension phone connected to your FAXPHONE for this mode. See p. 13. ■ Setting Manual Mode Set to Manual Mode if you want to personally moni[...]

19 1 Setti ng u p to rec eive faxe s An s. Mac hine Mod e _____________________________ Use Ans. Machine Mode if you have an answering machine connected to the FAXPHONE. By setting this mode, you can receive documents automatically, and messages from people calling when you are out. See p. 13 for details on connecting an answering machine to your F[...]

20 3 Set your answer ing machi ne to answe r . ❚ The FAXPHONE allows the answering machine to answer, then listens for a fax tone, and switches to receive mode automatically if it detects the tone. ❚ If the FAXPHONE runs out of paper or ink, it receives the document and stores it in memory. To print out documents in memory, see pp. 67 and 68. 4[...]

21 1 D i s t i n c t i v e R i n g P a t t e r n D e te c t i o n ( D R P D ) f e a t u r e Some phone companies offer a distinctive ring pattern (DRP) service whereby they assign two or more telephone numbers with distinctive ring patterns to a single tele- phone line. If your phone company offers such a service, you can have both a fax number(s) [...]

22 T urn in g on DRPD a nd assi gni ng a set tin g to a rin g p atte rn 1 Press [F UNCTIO N]. Wait a second for TEL REGISTRATION to appear. 2 Use [ ] or [ ] to se lect RX SET TING S. ▼ Press [ST ART/ COPY ]. 3 Use [ ] or [ ] to se lect DRPD ▼ Press [ST ART/ COPY ]. 4 Use [ ] or [ ] to se lect ON. ▼ Press [ST ART/ COPY ]. Wait a second for NOR[...]

23 1 5 Use [ ] or [ ] to se lect a ring pa tter n. ❚ NORMAL RING ❚ DOUBLE RING ❚ SHORT-SHORT-LONG ❚ SHORT-LONG-SHORT ❚ OTHER RING TYPE ▼ When the patt ern y ou wa nt to set i s displ ayed, press [ST A RT/CO PY]. 6 Use [ ] or [ ] to se lect TEL, FAX or FAX/TEL SWITCH . ❚ TEL ❚ FAX ❚ FAX/TEL SWITCH ▼ When the setti ng you want to [...]

24 Ho w DR PD re spo nd s to call s ___________________ When there is an incoming call, the FAXPHONE checks the incoming ring pattern and determines the type of pattern being received. The FAXPHONE may require up to 10 seconds to determine the pattern type, and during this time the FAXPHONE does not ring. After the pattern is detected, the FAXPHONE[...]

25 1 If you use a receiving mode other than automatic receiving with the DRP service: ■ F AXPHONE set to Manual Mode (“Manual” displayed on the LCD) When you receive a call over any of the numbers in the DRP system, the FAXPHONE rings with the appropriate pattern you registered. Pick up the handset of the connected extension phone. ❚ If the[...]

27 2 2 PREP ARING TO USE YOUR F AXPHONE Ma in com ponen ts of the F AX PH ONE ......................... 28 Front view ................................................................................................ 28 Rear view ................................................................................................. 29 F AX PH ONE c ontr o [...]

28 Exten sion (For use with legal-size documents) M a i n c o m p o n e n t s o f t h e F A X P H O N E Fro nt vie w ______________________________________ Ope rati on panel (Use the operation panel buttons to operate the F AXPHONE.) Fro nt c over Pap er t ray cover / docum ent tray Autom atic doc ument feede r (A DF) Docum ent guid e Spe aker Pap [...]

29 2 Main comp onen t s of t he F A XPH ONE Rear vie w _______________________________________ Power cor d co nnec tor T elep hone line jac k Exten sion pho ne jack[...]

30 SP A CE Pre ss to ent er a spa ce b etwee n num bers or le tt ers w hen yo u re giste r fax number s and names. CLE AR Pre ss to clear a nu mber or name quickl y so you can r e-en ter it. CLEANING Pre ss to clean the BJ ca rtridg e pr int hea d. REPO RT Pre ss to print a tr ansact ion re po r t, a list o f re giste red nu mbers, or a l ist o f s[...]

31 2 F AXPH ONE cont rols — the Op erat ion Pane l LCD Dis play Displ ay s messa ges a nd pro mpts du ring op eratio n. Displ ay s sele cta ble f unction s, nu mbers, an d na mes wh en reg ister ing inf orma tion. CODE D DIAL Pr ess th is bu tt on (fo llow ed by a two - dig it co de) to dia l a fa x nu m ber reg ister ed fo r C od ed Sp eed Diali[...]

32 1 Pre ss [F UN CTIO N] . Wait a second for TEL REGISTRATION to appear. 2 Pre ss [ ] o r [ ] to s cr oll th rou gh the me nu s u ntil yo u se e th e m enu y ou wi sh to a cce ss . T he LCD di sp lay s the men u tit le. 3 Pre ss [S T AR T/C OP Y]. T he LCD d isp la ys th e first se lec tion fo r th e se lecte d men u. 4 Y o u c an n ow m ake a sel[...]

33 2 5 Aft e r s ele cting o r ente ring a va lue, pre ss [ST A RT/C OP Y]. 6 Re pe at s tep s 4 a nd 5 a s n eed ed. 7 Wh en the op era tion is com ple te, pre ss [STO P] . Registration ends and the FAXPHONE returns to standby mode. DA T A ENT RY OK Regis teri ng y our name and numb er After 60 seconds of no operation panel input, the FAXPHONE ret[...]

34 E nt e r i n g a n a m e _________________________________ Whenever you register a fax number or a telephone number, you can assign a name to that number. To enter a name from the operation panel, you use the numeric buttons to create alphanumeric characters. Each button has a certain letter group plus a digit assigned to it; an uppercase set fo[...]

35 2 5 The next character is a digit. Press the numeric button corresponding to the digit. (For digits other than 0 and 1, press repeatedly until the digit appears.) BIG 1 Pre ss 1 onc e. 6 After entering a name, press [START/COPY]. ❚ You can enter up to 16 characters in a name. ❚ To enter a space between characters, press [SPACE] or move the c[...]

36 1 Pre ss [F UN CTIO N] . Wait a second for TEL REGISTRATION to appear. 2 Us e [ ] or [ ] to se lec t U SER SET TINGS . ▼ Pre ss [S T AR T/C OP Y]. 3 Pre ss [S T AR T/C OP Y]. 4 En ter to day 's date us ing the nu m e ric butto ns , us ing the m onth -day -y ear fo rma t (MM/ DD/ YY) . ❚ Precede single digits with a zero. ❚ To make a c[...]

37 2 Regis teri ng y our name and numb er 7 E nte r the time u sin g th e nu meric b utton s. Set the time using the 24-hour clock system. Precede single digits with a zero. Example: 07:30 = 7:30 a.m. 17:05 = 5:05 p.m. 8 Pre ss [S T AR T/C OP Y] w he n y ou fin ish e nte ring th e n ew time . 9 Pre ss [S TOP ]. Registration ends and the FAXPHONE re[...]

38 3 Use [ ] or [ ] to se lect ENTER YOUR TEL . ▼ Press [ST ART/ COPY ]. 4 Enter your fax numbe r (up to 20 digi ts) usi ng th e numeric bu tton s. You can enter a plus sign (+) or space to make your number easier to read. To enter a plus sign (+), press [#]. To make a correction, press [CLEAR] and re-enter the number. 5 Press [ST ART/ COPY ] wh [...]

39 2 R e g i s t e r i n g O n e - t o u c h S p e e d D i a l i n g n u m b e r s a n d n a m e s The quickest way to dial a fax number is to use One-touch Speed Dialing. This allows you to dial a number by pressing a single button. Before you can use One-touch Speed Dialing, you must register the receiving number with your FAXPHONE. One-touch Spe[...]

40 6 Pre ss [S T AR T/C OP Y] t o regis te r th e num ber . Wait a second for 1-TOUCH SPD NAME to appear, followed by 03=_. 7 En ter th e p arty’ s n ame (u p to 16 cha rac ter s) usin g th e num eric b utto ns . See Entering a name, p. 34. Correct errors by pressing [CLEAR] and re-entering the name. 8 Pre ss [S T AR T/C OP Y] t o regis te r th e[...]

41 2 R e g i s t e r i n g C o d e d S p e e d D i a l i n g n u m b e r s a n d n a m e s To dial a fax number at the press of three buttons, use Coded Speed Dialing. Each two- digit (01-20) Coded Speed Dialing number can contain a fax number. You can register up to 20 locations with each number containing up to 50 digits. You can also register th[...]

43 3 HANDLING DOCUMENTS 3 Pr eparing docum ents ................................................. 44 T ypes of documents you can scan ...................................................... 44 Loading the document ........................................................................... 45 Setting the resolution and density .......................[...]

44 P r e p a r i n g d o c u m e n ts T ypes o f d ocu men ts you can sc an ______________ ■ Size The FAXPHONE can scan standard letter, legal or A4 size documents. ■ Thickness Each sheet of the document should be of the same thickness and between 0.003 inch and 0.005 inch (0.08 mm - 0.13 mm) thick with a paper weight between 20 to 24 lbs (75 t[...]

45 3 Load in g th e d ocu ment __________________________ Prepa ring doc ument s 1 For a multipage docum ent, t ap th e docume nt on a flat s urfac e to e ven the stack. You can load up to 20 letter size, 10 legal size or 20 A4 size sheets at a time into the Automatic Docu- ment Feeder (ADF). 3 Adjust t he r ight paper gui de to the widt h of the d[...]

46 ■ Adding pages to the document You can load up to 20 letter size, 10 legal size or 20 A4 size sheets at a time into the Automatic Document Feeder. For longer documents, wait until the twentieth sheet has started feeding, then load 20 more sheets (10 for legal size). If you want to add pages while the FAXPHONE is sending a document, insert the [...]

47 3 Sett ing th e re so lut ion and den sit y ______________ You can control the resolution and density of the fax reproduction when sending or copying documents. ■ What is resolution? Resolution defines the quality of the document reproduction. STANDARD is enough for most text documents. Documents with very fine print should be set to FINE. Doc[...]

49 4 MAKING COPIES 4 Cop ying documen ts ................................................... 50[...]

50 C o p y i n g d o c u m e n t s One of the convenient features of the FAXPHONE is its ability to make high quality copies. You can make up to 99 copies of one document at a time. 1 Feed th e doc ument face -down in to th e Automati c Docume nt F eed er (A DF ). See Loading the document, p. 45. You can select the density. See p. 47. You can selec[...]

51 5 5 S E N D I N G F A X E S Pr eparing to send a d ocu ment .................................. 52 Sending methods .................................................................................... 52 Dialing methods ...................................................................................... 52 Send ing documen ts ...................[...]

52 P r e p a r i n g to s en d a d o c u m e n t Before you send a document please refer to: ❚ Types of documents you can scan, p. 44. ❚ Loading the document, p. 45. ❚ Adding pages to the document, p. 46. ❚ Setting the resolution and density, p. 47. Sen din g met hod s _______________________________ ■ Direct Sending (See p. 53) If your d[...]

53 5 S e n d i n g d o cu m e n t s Dir ect Send ing __________________________________ To scan and transmit a document one page at a time without storing it in memory first, follow the steps below. This procedure is called “Direct sending”. Use Direct Sending if you want to visually confirm that the FAXPHONE scans the document. Each page is sc[...]

54 ❚ The FAXPHONE beeps once to indicate that the document has been sent successfully. TRANSMITTING OK ❚ If an error occurs during sending, the FAXPHONE beeps intermittently for a few seconds. If this happens, try sending the fax again. ❚ The FAXPHONE automatically redials if the receiving fax does not answer or if the line is busy. (You can [...]

55 5 Sendi ng d ocume nt s 4 Dial th e oth er party's fax n umber . Use one of the dialing methods described earlier in this chapter (see p. 52). 5 Press [ST ART/ COPY ]. The FAXPHONE scans the document into memory and begins sending. TEL= 98 765 4333 3 TX/RX NO. XXXX MEM ORY INPU T P01 Mem ory Sen din g ________________________________ You ca[...]

56 Can celin g Sen din g ______________________________ To stop sending before the fax is finished, press [STOP]. Then you may need to open the operation panel to remove the document, see Clearing document jams, p. 58. Red iali ng ________________________________________ ■ Manual To start dialing again, just press [REDIAL/PAUSE]. (When you press [...]

57 5 Mess age s d isp layed du rin g s end ing ____________ When your FAXPHONE sends a document, the following messages are displayed as the call progresses. The FAXPHONE is dialing the recipient’s phone number. DIALING The recipient’s phone is ringing. CALLING The display tells you when transmission begins. TRANSMIT After a few moments the dis[...]

58 Cl earin g d ocu ment jams (e ject ing a do cumen t fro m th e AD F) __________________________________ ■ Removing a jammed sheet 1 Hold dow n the FAXPHON E with y our lef t hand, a nd ge ntly p ull the o peration pane l with y our r ight ha nd. ❚ Do not push the LCD display. 3 Gently pu sh the oper ati on pan el shu t until it clic ks. 2 Wh[...]

59 5 DOC UMEN T RE ADY SEL ECT MENU TEL R EGIS TRA TION MEMOR Y T X DELA Y ED TX ▼ TX/RX NO. XXXX SET TIM E XX :XX SET TIM E 23:0 0 D el a ye d S e n d i n g Your FAXPHONE can send documents automatically at a preset time. This allows you to take advantage of lower late night long-distance rates offered by some telephone companies. You can use an[...]

60 6 Press [ST ART/ COPY ]. 7 Dial th e oth er party's fax n umber . ❚ You can enter the other party’s fax number using the numeric buttons, One-touch Speed Dialing (see p. 54), or Coded Speed Dialing (see p. 54). ❚ If you use the numeric buttons, press [START/ COPY] after entering the number to register it before going on to the next nu[...]

61 5 Can celin g Del ayed Sen din g _____________________ 1 Press [FUNCTIO N]. Wait a second for TEL REGISTRATION to appear. 2 Press [SEND O PTIONS]. 3 Use [ ] or [ ] to se lect DELA YED TX. ▼ Press [ST ART/ COPY ]. Wait a second for SET TIME to appear. 4 Press [CLEAR ]. 5 Press [ST ART/ COPY ]. Delayed Sending cancels. SEL ECT MENU TEL R EGIS TR[...]

62 S e q u en t i a l b r o a d ca s t i n g Sen din g a docu ment to mo re t han on e lo cat ion Sequential broadcasting sends one document to more than one location. You can send to a total of 31 destinations as follows: One-touch Speed Dialing = 10 destinations Coded Speed Dialing = 20 destinations Regular dialing (Numeric buttons dialing) = 1 d[...]

63 6 6 RECEIVING F AXES Receivi ng docum ents ........ . ........................................ 64 Receiving documents in Manual Mode .............................................. 64 Receiving documents in Fax Only Mode ...................................... ...... 65 Receiving documents in Fax/T el Mode ...................... ..................[...]

64 R e c e i v i n g d o c u m e n t s Rece ivin g d ocu men ts in Manua l M ode _________ You may want to set your FAXPHONE to Manual Mode if you want to personally monitor every call, whether from a fax machine or a person. For Manual Mode, you need to have an extension phone connected to your FAXPHONE. See p. 13. Keep in mind that you cannot use[...]

65 6 Fax On ly M ode Recei ving doc ument s Rece ivin g d ocu men ts in Fax Only Mo de ________ When the FAXPHONE is set up for a dedicated line, it automatically receives documents whenever a call comes over the fax line. The FAXPHONE cannot receive automatically if you are making copies, printing reports, or registering information. See p. 68. Th[...]

66 ❚ If the paper runs out or if the BJ cartridge runs out of ink, the FAXPHONE receives the rest of the document in memory. ❚ To stop receiving before the document is complete, press [STOP]. ❚ If an error message appears on the LCD, make sure the error is cor- rected and then press [STOP]. If necessary, see Frequently Asked Questions, p. 92.[...]

67 6 Rece ivin g d ocu men ts in memo ry _______________ When the FAXPHONE receives documents in memory, you see one of the following messages and you must perform one of the following actions: Cause: You ran out of ink or the BJ cartridge is not set properly. Action: Install a new BJ cartridge or install the BJ cartridge properly. (See Replacing t[...]

68 Pri ntin g d ocu ment s in me mory _________________ Except when you run out of paper, the FAXPHONE will automatically print out the contents in memory when you remedy the cause of the problem. If running out of recording paper caused memory reception, add recording paper and press [STOP] to begin printing the stored page(s). After printing the [...]

69 7 7 S E T T I N G S A N D A C T I V I T Y R E P O R T S User m enu set ting s ................. . .................................. 70 Settin gs ............................................ . ........................... 73 How to change a setting ................................................ ....................... 73 Activi ty repo rt s ...[...]

70 U s e r m e n u s et t i n g s The following illustrates the user menu settings. The TEL REGISTRATION, USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, FAX PRINTER, and SYSTEM SETTINGS menus comprise the items shown on the following pages. Take a few minutes to familiarize yourself with the user menu settings. To select the desired menu[...]

71 7 User menu set ting s ❚ The TEL REGISTRA TION menu contains the following settings. ❚ The USER SETTINGS menu contains the following settings. ❚ The REPORT SETTINGS menu contains the following settings. ❚ The TX SETTINGS menu contains the following settings.[...]

72 ❚ The RX SETTINGS menu contains the following settings. ❚ The F AX PRINTER menu contains the following settings. ❚ The SYSTEM SETTINGS menu contains the following settings.[...]

73 7 S e t t i n g s The FAXPHONE has seven sets of settings that control its various modes of operation. The settings and how to change them are described below. Ho w t o ch ang e a s etti ng ________________________ There are two basic types of settings, selectable settings and numeric entry settings. The following example shows how to make both [...]

74 6 Use [ ] or [ ] to se lect ON. 7 Press [ST ART/ COPY ]. 8 Use the nu mer ic but tons t o ent er a new ring count, for exam ple 3. 9 Press [ST ART/ COPY ]. 10 Press [ST O P] to fini sh r egistr ation a nd r etur n to standb y mode. ON DA T A ENT RY OK RIN G CO UNT 2 3 DA T A ENT RY OK[...]

75 7 TEL REGISTRA TION Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 73 and 74. Name Description Settings Sett ings See Regi s ter ing One- tou c h Spee d Dia l ing nu mber s and names , p. 39. See Regi s ter ing Code d Sp ee d Di aling num ber s and name s , p. 41. 1-TOUCH DIAL COD[...]

76 OUTPUT YES/ OUTPUT NO / PRINT ERROR ONLY OUTPUT YES/ OUTPUT NO OUTPUT YES/ OUTPUT NO / PRINT ERROR ONLY OUTPUT YES / OUTPUT NO ON/ OFF TX REPORT TX CONFIRM REP. RX REPORT ACTIVITY REPORT AUTO PRINT TX/RX SEPARATE REPORT SETTINGS Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 73 an[...]

77 7 RX SE TTING S Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 73 and 74. Name Description Settings EC M RX FAX/TEL SWI TC H RING STAR T TIM E F/ T R ING T IM E F/ T S W ACT ION INCOM ING RING RING C OUNT MAN/ AUT O S WITC H RING TIM E ME MORY R X DRP D NORM AL RING DOUBL E R ING [...]

78 PAPER SIZE RX REDUCTION REDUCTION RATE SEL. REDUCE DIR PRT DIRECTION Select the size of the loaded fax paper. Select the amount of reduction for received faxes. Set the reduction factor in percent. Select reduction in width only or both width and height. Select between unidirectional and bi-directional printing. LTR /A4/LEGAL ON /OFF STANDARD /A[...]

79 7 A ct i vi t y re p o r ts Your FAXPHONE keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you confirm the dates and times of facsimile transmissions and whether or not each transaction was successful. Ho w t o p rin t a r epor t _______________________[...]

80 Acti vit y m anag emen t r epo rt ____________________ Summarizes the information for the sending and receiving activities of your FAXPHONE after 20 transactions. For automatic printing see ACTIVITY REPORT in REPORT SETTINGS, p. 76. On e-tou ch Sp eed D ial ing lis t _______________ ____ Lists the information for each of the registered One-touch[...]

81 7 Activ ity repo rts Co ded Sp eed D ialin g li st ________________________ Lists information for each of the registered Coded Speed Dialing numbers.[...]

82 User’s data list __________________________________ Lists the name and number you registered during setup and a list of all current settings. Activity report (Sending) _______________________ Normally the FAXPHONE does not print an activity report for sending, but you can set the FAXPHONE to print an activity report every time you send a docum[...]

83 7 Activity report (Receiving) ______________________ Normally the FAXPHONE does not print an activity report for receiving, but you can set the FAXPHONE to print an activity report every time you receive a document. See RX REPORT in REPORT SETTINGS, p. 76. ❚ You can set the FAXPHONE to print an activity report only when an error occurs during [...]

84 Memory clear list _______________________________ The memory clear list summarizes the documents in memory. ❚ If you experience a power failure, the documents in the FAXPHONE memory will be lost. After you turn on the FAXPHONE as soon as power is restored, the FAXPHONE will automatically print out a list of documents that were stored in the me[...]

85 8 8 Paper Jams ....... .. ......................................................... 86 Automatic Document Feeder (ADF) jams .................. ......................... 86 Recording paper jams ........................................ ................................... 87 Perio dic care ... .......................................................[...]

86 2 While h oldi ng the operati on pa nel o pen, pull the s h eet out fr om t he to p or bott om. P a p e r j a m s Au tomat ic Docu men t Fe ed er (A DF) jam s _______ ■ T o remove a jammed document 1 Hold dow n the FAXPHON E with y our lef t hand, a nd ge ntly p ull the o peration pane l with y our r ight ha nd. ❚ Do not push the LCD display[...]

87 8 1 Remove the p aper tr ay cove r . 3 Open the fr ont co ver . 5 Close the fr ont co ver . Paper jam s Reco rdi ng pap er ja ms ___________________________ ■ T o remove jammed paper 2 Remove the reco r ding pa per . 4 Pull the sheet out sl owly f r om the t op or bottom. 6 Load th e pape r (s ee Load ing t he pa per , p. 6), t hen r epla ce t[...]

88 P e r i o d i c ca r e Cl eanin g t he F AXPH ONE ext eri or _______________ To keep the exterior of the FAXPHONE clean, gently wipe the FAXPHONE with a soft cloth lightly moistened with water. Never use thinner, benzene, alcohol or any other organic solvent, as it may damage the surface of the FAXPHONE. Cl eanin g t he g lass sca nni ng wind ow[...]

89 8 Perio dic care Cl eanin g t he p rin ter ar ea _______________________ Clean the printer area regularly to prevent accumulation of paper dust and ink spots. ■ T o clean the printer area 1 Disconnec t th e pow er cord. 3 Clean the pr inter ar ea w ith a soft, dr y cloth. ❚ Remove any ink mist or paper debris from the interior of the printer[...]

90 Cl eanin g t he B J c artri dge pri nt h ead ___________ To maintain the best possible print quality, the BJ cartridge print head needs to be cleaned from time to time. If you notice some degradation in the print quality, try cleaning the print head. Cleaning the print head consumes a small amount of ink. Cleaning too often signifi- cantly reduc[...]

91 8 2 Raise the gr een car tridge r elease l ever . 4 Insert a n ew ca r tridge. See Instal lin g the BJ cartr idge, st eps 3 to 8, p. 10 . 1 Open the fr ont co ver of the FAXPHO NE. 3 Remove the c artr idge. Dispose of the BJ cartridge properly. You may want to place it in a plastic bag to keep from spilling any residual ink. Perio dic care Rep l[...]

92 F r e q u e n t l y A s k e d Qu e s t i o n s Refer to this section if you experience trouble operating your FAXPHONE. TRA NSMI TT ING ❏ Cannot sen d a docum ent? • Is the F AXPHO NE se t for t he type of t ele phone line i n use ( pul se/tone)? If you have a pulse line, be sure the FAXPHONE is set for pulse dialing. If you are not sure abo[...]

93 8 Frequ entl y As ked Quest ions REC EIVI NG ❏ Cannot rece ive a docum ent a utoma tically? • Is the F A XPHO NE set to r ec eiv e automaticall y? For the FAXPHONE to receive automatically, the LCD must display “Fax/Tel”, “Fax Only” or “AnsMode”. Press [RECEIVE MODE] to display “Fax/Tel Mode”“Fax Only Mode”or “Ans. Mach[...]

94 ❏ Cannot rece ive using Error Corr ection M ode ( ECM)? • Does the othe r party’ s fax support ECM ? Some fax units do not support ECM transmission. If the other party’s fax does not support ECM, the document is sent in the normal mode without error checking. • Is your F AXPH ONE set for ECM receiving? ECM receiving can be turned off a[...]

95 8 Frequ entl y As ked Quest ions CO PYIN G ❏ Cannot ma ke a copy ? • W as the [H OOK] button p ressed? You cannot make copies if [HOOK] was pressed. Press [HOOK] to release it. Make sure a document is set in the Automatic Document Feeder (ADF) and the LCD displays DOCUMENT READY. Print an activity report to ensure the FAXPHONE is working pro[...]

96 ❏ Cannot ge t fax es from informa tion serv ices? • Is your F AXPH ON E conne cted to a rotary dial telephon e l ine? Press [TONE] to receive faxes from information services that require touch-tone telephone lines for transmission. ❏ Nothing sho ws on the di splay ? • Is the power plug firmly plugged in? Check the plug and be sure it is [...]

97 8 P r i n t q u a l it y p r o b l e m s If the printout is unsatisfactory, consider the following suggestions: ❚ Most paper has a right side and a wrong side. If the print quality is poor, try turning the paper over and printing on the other side. ❚ If characters and images are blurred, check that you are using the correct kind of paper, se[...]

98 E r r o r c o d e s , m e s s a g e s a n d s o l u t i o n s The following table summarizes the error codes that appear on Activity reports (see p. 79), the displayed messages and what to do for each error. Message Error Code Cause Ac tion The teleph one numb er y ou dialed is busy. The othe r party ’ s fax is n ot work ing. The othe r party [...]

99 8 Message Error Code Cause Ac tion Pres s [STOP ]. T ry y our oper ation again . Divi de t he do cum en t an d send or cop y e ach par t separat ely . Cont act the oth er par ty . Have t hem divid e t he docu ment an d send each part separa tel y . Use a c opy mac hine to make a redu ced cop y o f the docu men t an d s end the cop y . Plac e the[...]

100 PUT IN CARTRIDGE – REC'D IN MEMORY – REC.PAPER JAM #009 REDIALING – START AGAIN – STOP KEY PRESSED – TALK – TIMER – Message Error Code Cause Action Install the BJ cartridge (See p. 10). Add paper to the paper tray, change the BJ cartridge, or clear the paper jam. Print out the document from memory. (See p. 68) Clear the jam, [...]

101 8 I n c a s e o f a p o w e r f a i l u r e The user data settings and registered data for One-touch Speed Dialing and Coded Speed Dialing are saved during a power failure using a built-in battery. However, docu- ments stored in the FAXPHONE memory will be deleted. If a power failure occurs or the power is turned off, the FAXPHONE will automati[...]

102 S p e c i f i c a t i o n s Sca nning sheet size: Maximum width: 8.5" (216 mm) Minimum width: 8.3" (210 mm) Maximum length: 39.4" (1 m) Minimum length: 5.8" (148 mm) Maximum thickness: 0.005" (0.13 mm) Minimum thickness: 0.003" (0.08 mm) Effe ct ive imag e size: Width (Letter, Legal): 8.4" (214 mm) (wh en sca [...]

103 S p e c i f i c a t i o n s Ink ca rtridge: Type: Canon BX-3 (single cartridge ink supply) Ink color: Black Print head: 64 bubble jet nozzles Ink amoun t: Approx. 29 ml Powe r source: 120 V/60 Hz Powe r consumpti on: Standby: Approx. 8 W 68°F (20°C) room temp. Operation: Approx. 13 W, maximum 30 W (based on all black copy) Ope rati ng enviro [...]

104 A p p e n d i x The following illustrations show the maximum and minimum document sizes that can be fed into the FAXPHONE. The actual scanned image size for the FAXPHONE is shown below. The 0.04" (1.0 mm) margin on either side of the sheet and the 0.08" (2.0 mm) margin on the top and bottom are not picked up by the scanner. Docu ment [...]

105 A p p e n d i x What h appens when Fax/T el Mod e is selected T o select Fax/T e l Mo de 1 Press [RECEIVE MODE] until “Fax/Tel Mode” appears on the LCD. T o change the Fax/T e l Mo de sett ings: 1 Press [FUNCTION]. 2 Press [ ] until RX SETTINGS is displayed in the LCD. Press [START/COPY]. 3 Press [ ] until FAX/TEL SWITCH is displayed in the[...]

106 G l o s s a r y A AC Alternating current. The type of electrical current available from a wall outlet. Acti vity rep ort Journal of transactions, both sent and received. ADF Automatic Document Feeder. The document tray on the FAXPHONE holds 20 sheets of paper. Ans. Ma chine Mode If you connect an answering machine to your FAXPHONE, this option [...]

107 G l o s s a r y Dire ct S end ing Transmitting a fax document one page at a time with- out having the document scanned into memory. Docu ment The sheet of paper containing the data that you send to or receive from a fax. dpi Dots per inch. A unit of measurement for indicating a printer’s resolution. DRPD Distinctive Ring Pattern Detection. Al[...]

108 G l o s s a r y M Manual D ial ing Pressing the individual numeric buttons to dial a fax number. Also called regular dialing. Manual M ode A setting that allows you to answer all incoming tele- phone and fax calls. If you hear a slow beep it indi- cates an incoming fax transmission from another machine. Just press [START/COPY] to receive the in[...]

109 G l o s s a r y S Send er I D The identifying information from the sender at the top of a document including: date and time, the sender’s fax/telephone number, sender’s name, receiver’s name or company name, and page num- ber. Also called TTI or Transmit Terminal ID. Send ing speed The bits per second rate at which documents are sent. See[...]

110 I n d e x A Acti vity Man age ment Rep ort automatic print out of, 76 explanation, 80 Acti vity Rep ort automatic print out of, 76 errors and, 98 explanation, 82, 83 turning on/off, 76 Adding pages when sending, 46 Adju sting FAXPHONE for different answering machines, 20 pause time, 76 Alar m volume of, 75 Answ erin g mac hine connecting, 13 re[...]

111 I n d e x F Facs imil e numb ers dialing, 52 printing list of registered, 79, 80, 81 registering your, 37 Fax O nly Mode , 16 Fax/ T el Mode explanation, 15 setting FAXPHONE for use, 17 using, 17, 65 Feed ing doc ume nts into F AXPHO NE, 45 Freque ntly Ask ed Q uest ion s, 92 I Ink cartridge. See Bubble-Jet cartridge Inst alling answering machi[...]

112 I n d e x S Sending Activity Report when, 82 adding pages while, 46 at a preset time, 59 clearing document jams when, 58 darkening documents when, 47, 75 Delayed, 59 Direct, 53 documents with fine lines, 47 documents with photos/ illustrations, 47 ECM, 76 feeding documents for, 45 lightening documents when, 47, 75 Manual, 53 Memory, 55 non-usab[...]