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Fujitsu 04ENZ0 manual

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Table of contents for the manual

  • Page 1

    P2WW-2621-04ENZ0 ScanSnap Organizer User ’ s Guide[...]

  • Page 2

    2 Introduction Thank you for purch asing ScanSnap Organizer . This User's Guide provides an overview , and describes the scr een s and functions of ScanSnap Organizer. Be sure to read this guide before using the ScanSnap Organizer to ensure correct use. To display or print this manual, either Adob e ® Acrobat ® (7.0 or later) or Adobe ® Rea[...]

  • Page 3

    Introduction 3 Use in High-Safety Applications This product has been designed an d manufactured on th e ass umption that it will be used in office, personal, domestic, regular indu st rial, and genera l-purpose applications. It has not been designed and manufacture d for use in applications (simply called "high- safety applications" from [...]

  • Page 4

    Introduction 4 ■ About This Manual S tructure of This Manual This manua l consists of the following: Chapter 1 ScanSnap Organizer Ove rview This chapter provides an introduc tion and overview of the ScanSnap Organizer features and system requir ements, and describes how to start up and exit ScanSnap Organizer. Chapter 2 ScanSnap Organizer Windo w[...]

  • Page 5

    Introduction 5 Screen Examples in This Manual Screenshots in th is manual are used according to guidelines provided by Micros oft Corporation. The screen examples in this manual are subject to change withou t notice in the interest of product improvement. This manual uses Windows V ista screen examp les. Depending on the operating system, the actua[...]

  • Page 6

    Introduction 6 For Windows XP/ Wind ows 2000 Users This manual is based on the assumption that Windo ws 7 or Windows Vista is used as the operating system. If you are using Windows XP or Windows 2000 , ScanSnap Organi zer screen display varies as indicated below . Please be aware of this when referring to this manual. SharePoint Server 2007 : Micro[...]

  • Page 7

    7 Contents Introduction .......................... ......................................................... 2 ■ About This Manual .......... .................................... ......................... 4 Chapter 1 ScanSnap Organi zer Overview .............................. 9 1.1 Outline ........... .............................................[...]

  • Page 8

    Contents 8 ■ Searching Files . .......... ............................................................... .......... 38 ■ Changing the Window Disp lay .................. ................................. .......... 39 ■ Using with the ScanSnap ....... .................................................. ............ 39 ■ Using with ABBYY Fine[...]

  • Page 9

    9 Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and ove rview of the ScanSnap Org anizer features and system requirements, and de scribes how to start up and exit ScanSnap Organizer. 1.1 Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 1.2 Featur[...]

  • Page 10

    1.1 Outline 10 1.1 Outline ScanSnap Organizer is a n applicat ion used for displaying and organizing image files (PDF or JPEG files), which were scanned using the ScanSnap. You can use this application to d isplay image data (PDF or JPEG file s) without open ing them, create folders and arrange files as you like. Pages of a PDF file can also be fli[...]

  • Page 11

    1.2 Features 11 1.2 Features ScanSnap Organizer contains th e following features: z Pages can be flipped through in th umbnails. z Characters in PDF files scanned with the ScanSnap can be recognize d (OCR function ), charact er strings marked by a highlight pe n can be set as keywords, and the PDF files are converted into searchable files. Searchab[...]

  • Page 12

    1.3 System Requirements 12 1.3 System Requirements The system requirements for Scan Sn ap Organizer are as follows. *1 : It is recommended to use the operating system with the latest Servic e Pack applied. *2 : For details about su pported operating systems, refer to "System Requirements" in the Opera- tor's Guide of your Scan Snap m[...]

  • Page 13

    1.3 System Requirements 13 .NET Framework 3.0 is re quired for using the Microsoft Office SharePoint Server linkage function, Scan to Google Docs, Scan to Salesforce Chatter, or Scan to Mobile. The relationship between each operating syst e m and .NET Framework is as fo llows: *1 : .NET Framework 3.0 is included in .NET Framewor k 3.5 (SP1 or later[...]

  • Page 14

    1.4 Starting Up and Exiting ScanSnap Organizer 14 1.4 Starting Up and Exiting ScanSnap Organizer This section describes how to start up and exit ScanSnap Organizer. ■ Starting Up ScanSnap Organizer Directly Start Up S canSnap Organizer Start up ScanSnap Organizer in one of th e following ways: z Double-click the [ScanSnap Or ganizer] icon ( ) on [...]

  • Page 15

    1.4 Starting Up and Exiting ScanSnap Organizer 15 ■ Exiting ScanSnap Organizer ScanSnap Organizer can be exited in the following ways. z On the Main Window, click , and then c lick the application me nu [Exit] b utton. z Click on the title bar on the Main Window. For more details about the Main Window, refer to "2.1 Main Window" (pag e [...]

  • Page 16

    16 Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and ite ms of ScanSnap Organizer. ScanSnap Organizer has two types of window s: "Ma in Window" for managing files, and "Viewer Window" for displaying and editing file s. For details about these Windows, and dialog boxes for opera tions, [...]

  • Page 17

    2.1 Main Window 17 2.1 Main Window The Main Window is u sed for managing file s. This windo w appears when you start up ScanSnap Organizer. The Main Window contains the following. Application Button Quick Access Toolbar Basic Search Toolbar Ribbon Status Bar File List Pane Actions/Keywords List Pane Folder List Pane[...]

  • Page 18

    2.1 Main Window 18 z Application Button Displays the A pplic ation Menu. For details about Applicatio n Menu, r efer to ScanSnap Organizer Help. z Quick Access Toolbar Frequently-used functi ons ar e added in the Quick Access Toolbar. Functions and their locations in the Quick Access Toolbar can be ch anged. z Ribbon Ribbon has the following tabs. [...]

  • Page 19

    2.1 Main Window 19 z File List Pane Shows the files in the folder selected in the Folder List Pane. Files can be viewed in the following display styles. - Thumbnails -L i s t v i e w For files other than PD F and JPEG files, the icons of applica tions associated with those files are displayed. For details about the File List Pane, refer to "Fi[...]

  • Page 20

    2.1 Main Window 20 z Medium Files are shown as a 128 × 128 (pixels) image. z Small Files are shown as a 96 × 96 (pixels) image. z Top Shows the uppe r part of the image. The ma ximum wid th that can be displa yed is 640 (pixels).[...]

  • Page 21

    2.1 Main Window 21 z Thumbnail View The following view appears when the File List Pane is displayed in thumbnails (shrunk images of file contents). The Thumbnail View contains the following. z Thumbnail PDF and JPEG files are displayed in thumbna ils. Other kinds of files are displayed with the icons of applications associated with those files. z K[...]

  • Page 22

    2.1 Main Window 22 z Text Mark ( ) Appears for each page from a PDF file in which textual infor mation is embedded. However, the text mark doe s not appear if an image is not shown in the thumbnail, and the PDF file is displayed with a lock mark. For a PDF file be ing converted into a sear chable PDF file, an image is not shown in the thumbnail, bu[...]

  • Page 23

    2.1 Main Window 23 ■ Ribbon The items and functions shown in the Ribbo n of the Main Window are as fo llows: [Home] Tab Item Button name Description Cabinet Creates a new cabinet in the Folder List Pane. Folder Creates a new folder under a cabinet in the Folder List Pane. Shortcut to Folder Creates a shortcut to a fol der to display it in the Fol[...]

  • Page 24

    2.1 Main Window 24 [View] Tab Distribute by Keyword Performs the following for the PDF files. z Distribute Distributes PDF files accordin g to the distribution condi- tion. z Change Distribution Condi tion Changes the di stribution cond ition. z Create Distribution Conditions Using This Fil e Creates distribution conditio ns from the selected file [...]

  • Page 25

    2.1 Main Window 25 [Actions] Tab * : .NET Framework 3.0 must be insta lled for Windows XP or later in advance. Pop-up Thumbnail Shows/hides the pop-up thumbna il i n the File List Pane when the files are displayed as thumbnails (Large/Medium/ Small/Top). Show Keywords Shows/hides keywords in the File List Pane when the files are displayed as thumbn[...]

  • Page 26

    2.1 Main Window 26 If the applic ation associat ed with the scanne r is installed, the following functions will be avail - able. *1 : ABBYY FineReader for ScanSnap (4.1 or la ter is recommended) must be installed in a dvance. *2 : Rack2-Filer (V5.0 or later is recomm e nded) must be installed in advance. *3 : Evernote for Windows 3.5 or later must [...]

  • Page 27

    2.2 Viewer Window 27 2.2 Viewer Window The Viewer Window is used for displaying and editing files. This window starts up from the Main Window when a PDF or JPEG file is displaye d. For details about starting the Viewer Wi ndow, refer to ScanSnap Organ izer Help. The Viewer Window contains the following. z Application Button Displays the A pplic ati[...]

  • Page 28

    2.2 Viewer Window 28 z Ribbon Ribbon has the following tabs. Each tab c ontains functions that can be perfo rmed in the Viewer Window. The contents of each tab appear by clicking the ta b. -[ H o m e ] T a b -[ E d i t ] T a b For details about each tab, refer to "Ribbon" (page 30) . z Pages Panel Displays pages in a PDF or JPEG file in t[...]

  • Page 29

    2.2 Viewer Window 29 ■ Viewer Window View Mode (Display Format) In the Viewer Window, files are displayed according to th e selected view mode. For details about changing the view mo de, r efer to ScanSnap Organizer Help. The following types of view modes are available. Show All (Pages Panel and Page View) Displays all pages as thumbna ils in the[...]

  • Page 30

    2.2 Viewer Window 30 Show Pages Panel Displays pages in thumbnails. ■ Ribbon The items and functions shown on the Rib bon of th e Viewer Window are as follo ws: [Home] Tab Item Button name Description First Page Shows the first page. Previous Page Shows the previous page. Page Number Shows a page specifi ed by the numb er of the page. Next Page S[...]

  • Page 31

    2.2 Viewer Window 31 Switch View Switches the view mode of the Viewer Window. z Show All (Pages Panel and Page View) Shows the Pages Panel and Page. z Show the Page Only Shows the page only . z Show Pages Panel Shows the Pages Panel only . Clicking switches the view mode. Clicking displays the subme nu. Zoom In Magnifies the page. Zoom Out Shrinks [...]

  • Page 32

    2.2 Viewer Window 32 [Edit] Tab List Lists multiple open windows, and specifies which window to make active (show on top). Item Button name Description Undo Undoes the most recent action such as the following. z Cut page z Paste page z Insert page z Delete page z Rotate page z Move page z Crop page z Deskew page z Set a keyword z Merge pages z Set [...]

  • Page 33

    2.2 Viewer Window 33 Crop Crops the selected page. Set Keyword Sets a keyword for a PDF file. A character string in the selected page can also be recognized (OCR process) and set as a keyword. Merge Pages Merges two pages to gether in the way selected from the following to create a new page. z V ertically z Horizontally Select All Selects all the p[...]

  • Page 34

    34 Chapter 3 Function List This chapter explains various functions of ScanSnap O rganizer. For details on how to use these functi ons, re fer to ScanSnap Organizer Help. 3.1 Function List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35[...]

  • Page 35

    3.1 Function List 35 3.1 Function List The following shows the functions of ScanSnap Organize r. For details and information about how to use th e functions, ref er to ScanSnap Organizer Help. ■ File/Folder/Cabinet Management You can perform the following ope ra tions for files/folders/cabinets. z Create new cabinet z Create new fold er z Create [...]

  • Page 36

    3.1 Function List 36 ■ Importing/Exporting Files Files can be imported or exported. z Import File Copy files from a folder not managed wi th ScanSnap Organizer to the [ScanSnap] folder ([My ScanSnap] folder for Windows XP/Windows 2000) . z Export File Copy files from the [ScanSnap] folder ([My ScanSnap] folder for Windows XP/ Windows 2000) to a f[...]

  • Page 37

    3.1 Function List 37 ■ Setting a Keyword You can set a character string to indicate the co ntent of a file so that you can immediately rec - ognize the file. Such a character stri ng is referred to as a "keyword". z Recognize a character string on a page (OCR process) and set as a keyword z Set a character string as a keyword z Set a ma[...]

  • Page 38

    3.1 Function List 38 ■ Searching Files By using the search function, you can search files in th e [ScanSnap] folder ([My ScanSn ap] folder for Windows XP/Windows 2000). Files can be searched in the following ways. z Specify a character string and sea rch z Specify search conditions and search The following types of search functi o ns can be used [...]

  • Page 39

    3.1 Function List 39 ■ Changing the Window Display The window display ca n be changed for the followin g: z Main Window - File List Pane (display style) - Thumbnail (including file name and keyword) - Pop-up th umbnail z Viewer Window - Display format (view mode) - Multiple windows arrangement - Page from a file with multiple pages - Display size[...]

  • Page 40

    3.1 Function List 40 ■ Using with Evernote When Evernote for Wind ows 3.5 or later is installed in Windows XP or later, you can use it to save files to Evernote. PDF files can be conver ted to search able PDF before being saved to Evernote. To save a file to Evernote, you need to sign in on the sign in dialog box of Evernote for Windows in advanc[...]

  • Page 41

    3.1 Function List 41 Notes when using SharePoint (Operations that cannot be performed) For files, folders, and libraries on the ShareP oint site, the follo wing operations are not available. z The following file/folder /library operations - Create shortcut to folder - Rename z for a folder in which s ub-folders or files exist z for a file name long[...]

  • Page 42

    3.1 Function List 42 z Edit file z Import/export file z Convert into searchable PD F z Set or edit keyword z Distribute file z Merge pages Scan to Microsoft SharePoint You can save files to SharePoint and Office Live by using Scan to Microsoft SharePoin t to access SharePoint, and displaying the Sc an to Microsoft SharePoint dialog box on the Main [...]

  • Page 43

    43 Appendix A S t arting Up ScanSnap Organizer Help This appendix explains how to start up ScanSnap Organizer He lp. ScanSnap Organizer Help can be st arted up in the following ways. Starting Up from the Main Window or the Viewer Window To start up ScanSnap Organizer Help while using ScanSnap Organizer , press the [F1] key on the keyboard, or click[...]

  • Page 44

    44 Appendix B Inst alling and Uninst alling Organizer This appendix describes how to install and uninstall ScanSnap Organize r. ■ Installing Install Organizer from the Setup DVD-ROM provided with the ScanSnap. Select the [ScanSnap Organizer] chec k box on the [Select Features] screen. For details, refer to the Operator's Guide of your ScanSn[...]

  • Page 45

    45 Index A Actions/Keywords List Pane ..................... 18 Adobe Acrobat search .......... .................... 38 Application Button ................. .............. 18 , 27 B Basic Search Toolbar ...................... .......... 18 C changing the window display .................... 39 converting into searchable PDF files ........ 36 D digita[...]

  • Page 46

    46 Index R Ribbon ................................... .. 18 , 23 , 28 , 30 S Scan to Microsoft SharePoint ......... .......... 42 searching files ................................. .......... 38 setting a keyword ............................ .......... 37 Show All .................................................... 29 Show Pages Panel .............[...]

  • Page 47

    z The contents of this manual are subject to change without notice . z PFU LIMITED assumes no liab ility for incidental or co nsequential dama ges arising from the use of this Product, and any claims by a third party. z Copying of the conten ts of this ma nual, in who le or in par t, as well as th e scanner applications is prohibited und er the cop[...]