GE UF-4000 manual

UF -4000 G etti ng to K now Yo u r M a c h i n e In stalli ng Y o ur Machi ne P ro grammi ng Y ou r Machi ne Bas ic Op er a tions A dvance d F eatu r e s Ne t w ork F eat ur es P r in t o u t J o ur na l s an d L ist s Probl em S ol vi ng A ppend ix Oper ati n g In st r uc t io n s Fac si mi le Mod el No . Eng lis h B ef o re o pe r at i ng t h is [...]

IMP O RT A N T I N F ORM A T ION Whe n re questi ng inform ation, suppl ies or service alw ays re fer t o t h e mo del an d serial number of you r mac hi ne. The m odel and ser ial num ber plat e (M ain Name Pl ate) is l ocate d on the m achi ne as s how n below. F or your c o nvenien ce, space i s pr ovi ded below to r ecor d infor m at i o n you [...]

3 T a bl e of C ont e nt s Safe ty In for mat io n ... ... ....... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 6 Pre cau tion . ... ... ... ... ... ... .... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..[...]

T able of Content s 4 Se ndi ng Do cu me nts.. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 40 ! G ener al Descri pti on . .. ... .... ..... ...... ... .. ...... . ...... . .... ..... ...... ... .. ...... . ...... ... .. ...... . .. 40 ! Me mo r y T ra ns mi s[...]

T able of Content s 5 Fa x Forwa r d . ... ... ... ... ... .... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 78 ! S e tt in g Fax F or wa r d .. .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. ..[...]

6 Ge t ti n g to Kn o w Y our Ma ch i n e Safety I n fo rmation W ARNING ! den otes a pot en ti al hazard t hat c oul d resul t i n ser ious in jury or deat h. • T O PR EV ENT F I RE O R SHO CK , DO N OT E XPO SE TH IS PR OD UC T TO R AI N OR A NY TYP E OF MO IST U R E . • T O M IN IM I ZE THE PO SS IB ILI TY OF S HO CK OR D AM AG E TO THE M AC[...]

Safety Information 7 Ge tt in g t o Kn o w Yo u r M a c h i n e CAUTION ! den otes h azard s tha t cou ld r esul t i n minor i njury or dam age to the m achi ne. • T O R ED U C E TH E R IS K OF S HO CK OR FI RE, US E O NL Y N O. 2 6 A WG O R L ARG ER T EL E PH ONE LI NE CA BLE . • D IS CO NN ECT AL L P OWER T O T HE M ACH IN E BEFO RE C OV ER( [...]

8 Pre cau tion CAUTION ! den otes h azard s tha t cou ld r esul t i n minor i njury or dam age to the m achi ne. Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block t[...]

9 Ge tt in g t o Kn o w Yo u r M a c h i n e F unc tio n K e y An y f unction can b e st arted by f irst pres sing and then ent er the function num ber , or by pres sin g or sc roll keys repe atedl y u ntil the desired func tion appear s o n t he displ ay . NO T E 1. Refer to Firmware Update Utility's Operating Instructions on the software CD [...]

10 Ext e rnal V i ew P aper T ra y Cover Document Sub T ra y Control P anel Document Return T ra y Recording P aper T r a y Handset (A vailab le as an option, See page 110) P aper T ra y[...]

11 Getting to Know Y our Machine Control Panel One-T ouch K eys (01-16) - Used f or One-T ouch Dialing. (See pages 43 and 47) Program K eys (P1-P2) - Used to record long dialing procedures or Group Dialing Number ke ys. (See pages 68 to 72) UPPER/LO WER K ey - Used to s witch between upper and lower k ey . - Used to enter a pause when recording or [...]

Control Panel 12 K eypad - Used f or manual number dialling, recording phone numbers , and numerical entries. K ey - Used to temporarily change the dialling mode to T one when Pulse mode is set. - Used to tur n the v er ification stamp ON or OFF . Light when the v erification stamp is set to ON. - Press this button when y ou want to stop telecommun[...]

13 In stall i n g Y ou r Mac hin e I nsta lling Y our Machi ne Ma in U nit an d A c c es so ri es U npack t he carton and chec k t hat you have all t he ac cessor ies illust ra ted. NO T E 1. The S tarter T oner Cartridge yields approx. 1,000 pages. (Based on 3% Black, ITU-T Image No. 1 Char t) Machine Drum Unit Starter Toner Cartridge (See Note 1)[...]

14 I ns t all i n g the Ac ces so ri es Final Installed View Handset [Available as an Option] Handset Cord [Available as an Option] Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine. Connect the cable into the TEL/HANDSET jack on the machine. Document Sub Tray Hook the projections into the holes on th[...]

15 In stall i n g Y ou r Mac hin e I n stal li ng t h e Dru m Un it / T o ne r C ar t r id ge A ss emb ly 1 Un p a ck the T o ner C a rtridge and rock it b ack and f or th as shown f or 5 or 6 times t o even the t oner i nside. 2 Re move the prot ecti ve seal. No te: P u ll on the seal sl owl y and st raight out . 3 Slide t he T on er C ar t ridge [...]

Inst alling the Drum Unit/T oner Cartridge Assembly 16 NO T E 1. If you are replacing the Drum Unit or T oner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality . T o clean the Printer Roller , follow the procedure on page 103. 2. When replacing the Drum Unit, press to reset the notification message. 4 Ope n [...]

17 In stall i n g Y ou r Mac hin e L oa din g t h e Rec or din g P ape r I n general, most b ond paper s will pr od uce excell ent r e s u lt s. Most pho tocopy p ap er s w ill al so work ver y wel l. The re are m any "nam e" and " gener ic" br a nds of p a per avai lable. W e r ecom men d t hat y ou te st various papers until y[...]

18 Connect ing t he T el ephone Li ne Cabl e and Power Cor d P owe r Cord Plug on e en d of t he powe r cord i nto an ordinary 3 pr ong AC out let and the ot her end i nt o the receptacl e o n the rear of the m a chine. W arni ng: Th is appar at us m us t be proper ly grou nded t hrough an or di nar y 3 prong A C out let . Do not b r ea k of f the [...]

Connecting the T elephone Line Cable and Power Cord 19 In stall i n g Y ou r Mac hin e External Telephone (Optional) You can connect an additional standard single line telephone to the machine.[...]

20 Setting the D i aling Me thod (T o ne or Pu l se ) Y ou r m a chine can oper ate w i th ei ther of t w o dial ing m e thod s (T one or Pul se) , depending on t he type of telephon e l ine you are conne cted to . If you need t o cha nge t he dialing m eth od to T one o r Puls e, fo ll o w t he proc edure be low . NO T E 1. For some countries, thi[...]

21 In stall i n g Y ou r Mac hin e Ad just i ng th e V ol ume Y ou can adjust the moni tor and r inger volume on your mach ine. The buil t -i n sp eaker en ables you to hear the di al t on e, dialing si gnals, a nd bu sy tone. The r inge r sounds when your machine rece ives a cal l. NO T E 1. Y ou can al so adjust the volume of the key touch tone a[...]

22 Us er Par ame ters Y ou r f acsi m ile m achine has sever al basi c set tings (User Param et ers) t o help you keep reco rds of t he docum ents you send or receive. F or example, the built -in cl oc k ke eps t he c u rrent dat e and time, a nd y ou r LOGO and I D Number hel p to i den tify you w hen y ou send o r r e c eive documents. At st andb[...]

User Parameters 23 In stall i n g Y ou r Mac hin e When you send a docu ment, y our LOGO appears on t he top of t he copy p rinted out a t t he ot her s ta tion. The LO GO h elps to i den tify you t o someo ne w ho receiv es your transm i ss ion. NO T E 1. Y our Co mpany Name or your name must be set as your LOGO because it is required by the T ele[...]

User Parameters 24 If the r emote machi ne has a Charac t e r ID capabilit i es, when you are s ending or recei ving, your C haracter ID will appe ar on t he r emo te m a chine's displ ay a nd t he remot e m ac hi ne' s C har ac ter ID w il l appear on your display. NO T E 1. The special characters of Å, Ä, Ö, Ü, Æ, È , É and Ñ ca[...]

User Parameters 25 In stall i n g Y ou r Mac hin e I f t he r em ote mac hine does not have a Charact er I D but it has an I D Number, when sendi ng or receivi ng, your ID N umbe r w i ll appe ar on t he r emote mach ine's displ ay a nd t hei r ID N umb er w i ll app ear on your di splay . We s ug gest you use y o ur f a csim ile t eleph one n[...]

26 En teri n g Ch ar act e rs The K eypad al so ser ves as character and sy m bol i nput key wh en r ecording LOG O , C hara cter I D and station name. Se lect the des ired char ac ters acc ord ing t o t he f oll owi ng table K eys Character T able Numbe r of t imes key is press ed 1 234 567 89 1 0 1 1 1 2 1 3 ÅÄ Ö Ü ÈÉ Æ Ñ 1 A B C abc2 DE [...]

27 Progr amm in g Y our Mac hin e P ro gramm ing Y o ur Machine One- T ou ch / Ab br evi at e d Dial ing Nu mbers O ne-T ouch a nd A bbr eviated Dia li n g ar e two f ast w ays of d ial i ng full te lephon e num bers. T o us e these di ali ng m et hods , y ou m ust f i r st store the telepho ne nu mber using t he f oll owi ng pro cedur e. NO T E 1.[...]

One-T ouch/Abbreviated Dialing Numbers 28 Entering One-T ouch/Abbreviated Dialing Numbers NO T E 1. If you require a special access number to get an outside line, enter it fi rst and then press . A hyphen " -" is displayed for pause. 2. If you are using Pulse dialing and you wish to change to T one dialing in the middle of dialing, press [...]

One-T ouch/Abbreviated Dialing Numbers 29 Progr amm in g Y our Mac hin e I f you have t o change or eras e any o f t he O ne-T o uch/A bbr eviat ed dial ing number s, follow t he s teps belo w . NO T E 1. If you m ake a mistake, use or to move the cursor one space beyond the incor rect number , press then re-enter the new number. Editing One-T ouch[...]

One-T ouch/Abbreviated Dialing Numbers 30 Editing One-T ouch/Abbreviated Dialing Numbers NO T E 1. If you make a mistake, use or to move the cursor one sp ace beyond the incorrect number , press then re-enter the new number . T o er ase the set ting s of a O ne-T ouch/AB BR di al ing nu m b er 1 S ET M ODE ( 1-8 ) 2 1 :O NE -TC H 2: ABB R 3 Press f[...]

One-T ouch/Abbreviated Dialing Numbers 31 Progr amm in g Y our Mac hin e Aft er pr og ramming a one- tou ch dialing num ber , you can pr i nt out t he direct or y sheet which in cludes the f i r st 12 char acte rs of each st at ion nam e. C ut alon g t he dotted li ne a nd pl ace it over the O ne-T o uch k eys under t he Dir ect or y She et Cover .[...]

32 C us tom izin g Y our M ac hin e Y ou r facsim ile mac hine has a variety of adj ustab le Fax Parame ters . These parame ters , l i ste d i n t he Param eter T a ble, ar e pr eset f o r you and do not need to be chan ged. If you do wa nt t o make a change , read the t a ble car ef ul ly . Some p a r amet ers, such as t he R esolu t i on an d C o[...]

Customizing Y our Machine 33 Progr amm in g Y our Mac hin e Fax Parameter T able No. Par am e ter Se tt in g Nu mb er Set ti n g C ommen ts 01 CONTRAST (HOME) *1 Normal Setting the home position for the CONTRAST . 2 Lighter 3 Darker 02 RESOLUTION (HOME) *1 S tandard Setting the home position for the RESOLUTION. 2F i n e 3 S-Fine 4 Halftone 05 MEMOR[...]

Customizing Y our Machine 34 Fax Parameter T able 22 S UBSTITUTE RCV 1 Invalid Selecting w hether the machine receives to memory when the recording paper runs out, toner runs out or the recording p aper is jammed. *2 V alid 23 REC. P APER SIZE 1 A4 Setting the rec ording paper size installed in your machine. *2 Letter 3 Legal 24 PRINT REDUCTION 1 F[...]

Customizing Y our Machine 35 Fax Parameter T able Progr amm in g Y our Mac hin e NO T E 1. Setting n umber marked with an asterisk (*) indicates the factory standard setting. 2. This p arameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone comp any . It allows up to 4 different telephon[...]

36 Ba sic Operat ions L oa di n g Do cu me nt s In gene r al , your m achi ne w ill send any do c um en t pr int ed on A4 , Let ter or Legal si ze paper. Not e : T he max i mum docum ent width th at can be sen t t hr ough t he m ac hi ne i s 1 0.1 i n (257m m). H owever, t he effecti ve s can ning w i dth i s 8.3 i n (212m m ) Y ou m ust never try [...]

Loading Document s 37 Basic O perat io ns 1. Be sur e t he docum ent ( s) i s f re e of s taples, p a per cli ps and i s not t orn, gr easy or cover ed by f or ei gn obje cts. 2. Pl ace t he docum ent (s ) FA C E D O W N on the A utomat ic Document Fe eder ( AD F) until t he leadi ng edge place d i nto the m achi ne st ops. If yo u ar e s endi n g [...]

38 Ba sic T ra ns mi ssio n Se tt i n gs Y ou can te mporar il y c ha nge t he transm issi on se ttings eit her b efore or af ter you pl ace the document on t he AD F . These set ti ngs are as f ol low s • Con t r ast • Resolut ion • C omm unicatio n Jour nal After y our document (s) have been s ent, y o ur machine will au tom at ical ly r et[...]

Basic T ransmission Settings 39 Basic O perat io ns A Comm unicatio n Jour nal le t s you ver ify i f the t r ansm i ssion was succes sf ul . Y ou can select the c o ndition to print out t h e C ommuni c ation J our nal as f ol low s. NO T E 1. T o change the preset Comm. Journal condition, chang e the setting of Fax Parameter No. 12. (See p age 33[...]

40 Se ndi ng Do cu me nt s Y ou can choose eit her M em ory or Direct Tran sm i ssion. Use Memory T r ans m issi on i f: • Y ou w ant to send t he do c um en t(s) to m ultip le stations. • Y ou have t o r etri eve the docum ent immedi atel y . • Y ou w ant to ta k e adva ntage of Du al the Opera tion de sign. Use D i re ct T r ansm issi on i [...]

Sending Document s 41 Basic O perat io ns Y our mac hine qui ckly stores the doc um ent ( s) into the machine's me mory . The n, starts t o dia l the t e lephon e num ber. I f the t r an smiss i on fa il s, your machine wi ll r e-trans mit the r e maining unsuc ce ssful page(s) aut omati cally . NO T E 1. If mem ory overflow occurs while stori[...]

Sending Document s 42 Memory T ransmission Ma nua l Nu mb er Di a li ng T o d ial t he t e lep hone num ber m a nual ly , foll ow t he st ep s bel ow. NO T E 1. If you need a special access num ber to get an outside line, dial it first then press to enter a pause (represented by a "-") be fore dialing the full number. Ex: 9 P AUSE 5551234[...]

Sending Document s 43 Memory T ransmission Basic O perat io ns One -T ou ch Dia lin g O ne- T ouch D ial ing al low s you t o di al a full t el ephone num ber by pr essing a singl e ke y . T o set up t h e O ne- T ouch keys , s ee page 27. Ab br e via te d Dia li ng Ab brevi at ed di ali ng is a spe edy w ay t o dial a f requ ently di ale d t elep [...]

Sending Document s 44 Memory T ransmission Di re cto ry S ea rch Di al ing Direct ory Sear ch di aling al low s you to d ial a f ul l tele phone num ber by sear chin g the stat ion nam e ent ered in One - T ouch keys or Ab brevi at ed diali ng num ber s. 1 Se t document(s ) f ace down. DO CU ME N T SE T 2 E NT ER LE TT ER (S) 3 Enter th e full st a[...]

Sending Document s 45 Memory T ransmission Basic O perat io ns Mu l t i -S t a t ion Tran sm is si on ( Bro ad ca sti ng ) I f you have t o send the sam e do c umen t(s) to mult ip le stations, you c an save ti me i n f eedin g t he docum ent ( s) by u s ing m e mory t r ansm issio n. That i s, you can st or e t he docum ent (s) i nt o mem ory and [...]

Sending Document s 46 If yo ur ma chine's memor y i s f ull or yo u w ish to send the docum ent ( s) i mmedi ate ly , use D irec t T ransm issi on. Man u al N um be r Di al in g ( D ir ect T r ansmi ss ion ) T o d ial t he t e lep hone num ber m a nual ly , foll ow t he st ep s bel ow. NO T E 1. If you need a special access num ber to get an o[...]

Sending Document s 47 Direct T ransmission Basic O perat io ns O n e- T o uc h Di al i ng ( Di rec t Transm is si on ) O ne- T ouch D ial ing al low s you t o di al a full t el ephone num ber by pr essing a singl e ke y . T o set up t h e O ne- T ouch keys , s ee page 27. 1 S et document (s) face down. DO CUM EN T SET 2 ME MOR Y XM T? 3 DO CUM EN T[...]

Sending Document s 48 Direct T ransmission A bbr e vi at e d Di al ing ( D ir ec t T ran sm is s io n ) Abbrevi ated di aling i s a speedy wa y t o di al a frequent ly di aled t e lephon e number by pr epr ogr am mi ng t he telephon e num ber i nt o t he buil t-in auto- dial er w i th a 2- digit abbrev iated c ode. T o pr ogr am an abbreviat ed dia[...]

Sending Document s 49 Direct T ransmission Basic O perat io ns D ir ect o ry Se arc h Di al i ng ( Di rec t Transm is si on ) D irectory Se arch d ial i ng al lows you t o dial a full telephone n um be r by sea rching t he station n ame entered i n O ne-T ouch k e ys or A bbrev i at ed dialing num bers . 1 S et document (s) face down. DO CUM EN T S[...]

Sending Document s 50 If you w ish t o send the doc ument af t er tal king wit h other p art y , use V oi ce M ode T ransm issi on. Y our m achine r e quires an op tional f a x hand set or an ext erna l t el ephone. Off-Hook D ial in g For Of f-H ook Di aling, f ol lo w th e st eps b elo w . NO T E 1. T o stop the tran smission, press . The display[...]

Sending Document s 51 V oice Mode T ransmission Basic O perat io ns On - H o o k Di al i ng Fo r O n -Hook Di aling, foll ow t he s teps bel ow. NO T E 1. If you need a special access number to get an out side line, dial it first then press to enter a p ause (represented by a "-") before dialing the full number . Ex: 9 P AUSE 5551234 2. I[...]

Sending Document s 52 Y ou can do the foll owi ng w hil e se nding a document(s ) f ro m m e mory or receivi ng a docum ent ( s). • R es er ve the next t r ansm issio n i nto memo ry . ( U p to 5 d if f er ent f i les) • R es er ve a p riority t ransmi s sion. Mem or y T ra ns mi ssi o n Re ser vat i o n (M u lti - T as ki ng ) If your m ach in[...]

Sending Document s 53 T ransmission Reservation Basic O perat io ns D ir ect T r an smi ss ion R ese rva tio n (P r iori t y T r an smi ss io n R ese rva tio n ) I f you are in a ru sh t o se nd an urgent do c um en t, how ever ther e a re m any fil es i n the m em ory , use D i rec t Tr ansm i ssion R e s e rvation to send the urgent docum ent. Th[...]

Sending Document s 54 Automatic R e dialing Ma nua l Re di al ing Y ou can also r edia l the l as t dial ed n um be r m a nually by pr es sing key . Redialing If a busy line i s d etected, t he machi ne will redial t he num ber up to 5 ti me s at 3 m i nute s i nterval . However , if a busy lin e i s not detect ed, t he mach ine will r e dial only [...]

Sending Document s 55 Redialing Basic O perat io ns NO T E 1. Whil e the unit is displaying " W AITING TO DIAL", you can press to start redialing imm ediately . T o re di al the l ast d ial ed num ber throu gh AD F 1 S et document (s) face down. DO CUM EN T SET 2 ME MOR Y XM T? 3 DO CUM EN T SET 4 Y ou r m a chine starts t o di al t he la[...]

56 Re ceivi n g Do cu me nt s Y ou can sele ct one of the f our m odes as sho wn below . NO T E 1. Depending on the model of the T elephone Answering Machine (T AM) that is connected, some of the features may not be compatible with your fax machine operati ng in the T AM Interface mode. 2. If you are using the " D istinctive Ring Service"[...]

Receiving Document s 57 Basic O perat io ns When your mac hi ne i s s e t to t h is m ode , your m ac hine w ill n ot r e ceive documents aut omatica lly . I f you rec eive a fax cal l, f oll ow t he pr ocedur e below t o rece ive docum ents m an uall y . Sett i ng the T e le pho ne M od e Ope rati on of T e leph one Mo de NO T E 1. This p rocedure[...]

Receiving Document s 58 When y our m achine is set to this m ode, you r m a chine wi l l sw itch t o d ocume nt r e cepti on or voice com municat ion automatica ll y . Setting the F a x / T el Auto Swi tc hing Mod e Op e r a tion of Fa x / T el Au to S w itc hin g Mo de NO T E 1. The length of time the machine signals can be changed by Fax Paramete[...]

Receiving Document s 59 Basic O perat io ns When your m achine i s set to t his mode, it w ill immedia tel y begin to r eceive docu ments auto matical ly when a call is r ece ived. Se tting the Fax Mod e Ope rati on of F ax M o de Y our m achine w il l b egin rec eiving a utomat ically when a fax c al l i s rec eiv ed. Y our m achine i s equi pped [...]

Receiving Document s 60 T AM (T elephone Answering Machine) Interface M ode Setting the T AM I n ter face Mo d e Op er a tion of T AM Inte r fac e Mod e 1 Chan ge F a x P ara met er N o. 1 6 ( OUT M ODE) t o 2: T AM / Fa x ( S ee page 33) 2 M ake sure that th e l amp goes on. R CV M ODE =T AM /FA X If it i s a Fa x c al l, 1 W h en you r T A M and [...]

Receiving Document s 61 Basic O perat io ns Thi s m achine can use Letter, Le gal or A 4 s i ze plai n paper f or recor di ng. Somet imes , oversi zed docu ments sent to y ou by t he other par t i es cannot be pri nt e d wi t h in a sing le p ag e. When t his occur s, the docum ent wi l l be divided int o separate p a ges. Thi s mac hi ne is equipp[...]

Receiving Document s 62 If the r ecei ved docum ent i s ext r em e ly l ong (over 39% l onger tha n the r ecor di ng paper) , the docume nt w i ll be divided int o s e p a rate p ag es. When pr i nti ng on se p a r at e p ag es, t he bot t om 0. 4 i n ( 10 mm) of t he fi rst p a ge will be over lapp ed on t op o f the next page . NO T E 1. If the r[...]

Receiving Document s 63 Basic O perat io ns I f the rec ording paper runs out or jams or if t he t oner r uns out du ri ng recept io n, t he m achin e autom atic al l y sta rt s r eceivi ng docum ents into i ts image data m e m ory . S t ored docum ent s are pri nte d aut om ati call y a fter repla cing the r ecor ding paper or the toner c ar tri d[...]

64 Ma ki ng Co pie s Y ou r m a chine has a c op y f unction which c an m ake si ngl e or mul t i ple copi es. NO T E 1. The copy will be reduced automatically depending on the length of the original document. If you wish to be p rompted for the reduction ratio when making copies, change the setting of Fax Parameter No. 32 (COPY REDUCTION) to "[...]

65 Ad vanced Featur es A dvanc ed Feat ur es Tim e r C o ntro lle d Co mm un ic ati ons Y ou ca n send docum ent ( s) to one or m ultipl e stat ions at any preset t i m e w it hin t he next 24 ho urs. U p t o 5 bui lt-in timers can be set f or def er r e d com municat ion . NO T E 1. If you ente r a wrong number in Step 4, press then re-enter the r[...]

66 Pol lin g Polli ng m eans call i ng ot her stati on( s) to retrieve docum ent (s ) . T he ot her st at i on must kn ow in advance th at you wi l l call a nd m ust have doc um ent ( s) set on t he AD F or stored i n t he memor y . Y ou may need to s et a polling pass word, share d by th e ot her st ati on, t o ensu re secur ity . If t he pol ling[...]

Polling 67 Ad vanced Featur es The f ollowi ng p roced ure l e ts you pol l docum ent(s) fr om one or m ultip le stations. B e sure to set the polling passwo rd bef ore pol li ng. ( S ee page 66) NO T E 1. Y ou can r eview the entered stations in S tep 4 by pressing or key , press to erase th e displayed station or group as needed. 2. If you have s[...]

68 Pro gram K eys Y ou r f ax m achine has spec i al Progra m Keys. T hese ke y s are useful i f you frequen tly need t o sen d or poll the sam e grou p of st at i ons. Y ou can use th ese keys t o store a O ne- T ouch group key, a sequence of station s to be polled, a def er red transmissi on s equence or an addi ti onal O ne- T ouch k e y . Gener[...]

Program Keys 69 Ad vanced Featur es Setting for Deferred T ransmission T o set a Prog r a m Key for de ferr ed tran sm i ssion 1 PR OGR AM D IAL ? 2 PR ESS P -K EY 3 Ex: [P 1]E NT ER NA ME 4 Enter t he Key Name ( up to 15 char acte rs) by usi ng t he Keypad. ( See page 26) Ex: PROG . A and p ress PR ESS F UN CTI ON 5 ST ART T IM E ❚ : 6 Enter t h[...]

Program Keys 70 Setting for Polling T o set a Pr ogram Key fo r pol l ing 1 P RO GR AM DI AL ? 2 PR ES S P -K EY 3 Ex: [P 1] E NTE R NA ME 4 Enter t h e K ey N ame ( up to 15 chara cters) by using t he Keypad. (See p ag e 26) Ex: PR OG . A and pr ess P RE SS FU NC TI ON 5 PA SS WO R D= ❚❚❚❚ 6 Enter a 4- di git poll ing password. Ex: and pr [...]

Program Keys 71 Ad vanced Featur es Setting for One-T ouch Key T o set a Prog r a m Key for O ne-T ouch Key 1 ON E-T OU CH DI AL ? 2 PR ESS P -K EY 3 Ex: [P 1]E NT ER NA ME 4 Enter t he stat i on nam e ( up to 15 char acters) by usin g t he Keypad. ( See page 26) Ex: PROG . A and p ress [P 1]E NT ER TE L. # 5 Enter a te lephon e num ber (up to 36 d[...]

Program Keys 72 T o chan ge t he set tings i n a Progr am Key , follow t h e pr ocedur e on set t i ng a Progra m Key on pages 68 to 71. • S ta rt t ime or statio n(s) f or de ferr ed tr ansmiss i on • S ta tion(s) for polling • S ta tion(s) for grou p di ali ng • T ele phone num ber and station name for O ne- T ouch k ey Changing or Erasin[...]

73 Ad vanced Featur es Acc ess C ode The Acce s s C ode p reven ts an unau thorize d user from ope rating t he mac hine. O nce a 4- dig it Acce ss C ode i s regist er ed, no one can oper ate t h e m achi ne w it hout ent er ing the cor r ect access c ode. Au tomat ic R e ceivi ng, h ow ever, is alw ays avai labl e. Af ter you com ple t e any oper a[...]

Access Co de 74 The ma chine can r estrict t he operation of setting and printi ng the Fax P arameters only . Ex: When setti ng the Fax P arameter . Operat ing Y our Mac hine wi th the Ac cess Code (Re stri ct All Ope rati ons) 1 Ente r the Acce ss Code . Ex: ACCESS CODE= ❚ ACCESS CODE= **** 2 Now you c an operate th e machine no rmally . MMM-DD [...]

75 Ad vanced Featur es Di st i n c tiv e Ring Det e cto r (DR D) Y our m achine has a special f eature i n conj unct ion with an opt ional s ervi ce pr ovi ded b y m any local t el eph one co mpanies. I t can d istingui sh u p t o 4 t eleph one n umbe r s wi th a correspondi ng ring p a t t er n i dent i f yi ng each numb er . "D RD" l et[...]

76 PI N Code A cce ss If yo ur P B X r equi r es a PIN ( P er sonal Id enti ficati on Number ) code to get a n out side line, y our machine can be set t o pr om pt t he us er to enter a PIN co de be for e any d ial i ng. General Description Selecting the Access Method (Prefix or Suffix) 1 S ET M ODE ( 1-8 ) 2 NO .= ❚ (01 -9 9) 3 N ON E<> 4 [...]

PIN Code Access 77 Ad vanced Featur es NO T E 1. The PIN code is shown as " " on the display when dialing the number . 2. This fe ature is not available when dialing a number by using Off-Hook or On-Hook Direct Diali ng mode. Dialing with a PIN Code 1 S et document (s) face down. DO CUM EN T SET 2 Dial by a ny com bi nat i on of the foll [...]

78 F ax F o r wa rd Thi s f eat u re allows al l incoming f axes t o be f or warded to t he st at i on r egi ste r ed in t he o ne-touch or abbrev iated dial ing num ber. On ce t he faxes ar e r ecei ved i n the memory , t he m achin e w ill for ward the r e ceived doc ument ( s) to t he t eleph one n umbe r re gi st er e d i n t he one- t ouch or [...]

79 N e tw or k F e at u r e s N etwor k F eatures Su b-A ddr e ssin g The Su b-A ddr ess ing f u nc tion a llo ws you f ur ther rou ti ng, f o rwardi ng or relaying of docum ent (s) t o the desi re d rec ip ient (s) when used in combina ti o n w it h P anas oni c I nte rnet Fax ca p a ble m o dels. T his funct io n conf orms to t he ITU -T recom me[...]

Sub-Addressing 80 NO T E 1. separates the Sub-Address from the T elephone number and is indicated by an " s" in the display . Sett in g t h e Su b- A d dress in t o a O n e-T ou ch/ABB R. Dialin g Nu m b er s 1 S ET MO DE (1 -8 ) 2 1: ONE -T CH 2: AB BR 3 Press to sel ect “ O ne- T ouch” or Press to select “ A BBR. N O .”. Ex: PR [...]

Sub-Addressing 81 N e tw or k F e at u r e s U se to separ at e t he T e lephon e num ber and t he Sub-Add ress. NO T E 1. separates the Sub-Address from the T elephone number and is indicated by an " s" in the dis play . 2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-Addressing T ransmiss ion. 3. The Sub -Address is no[...]

82 Pri ntout Journ als and List s J our nals a nd Li st s T o h elp you maintai n r ec or ds of t h e docu ments you s ent an d r ecei ved, as wel l as l ists of t he n umbe rs you r e cord, your f acsimil e machi ne i s e quippe d to p rint th e foll owing journal s and li sts: Tran sacti on Jo urna l, Ind i vid ual T r ansmissi on Jo ur na l, C o[...]

Journals and List s 83 Prin tou t Journal s and Li sts An I ndividual Transmi ssion Jour nal contains the infor m a tion on t he l atest transm issi on. I ndivi du al T ransm i ssion Journal ( IND. X MT JOU RNAL ) 1 IN D. JO UR NAL ? 2 * PRI NT IN G * 6 6[...]

Journals and List s 84 Individual T ransmission Journal (IND. XMT JOURNAL) S am pl e T ransa cti on Journa l S ample I ndi vid ual T ransmi ssio n J our nal ( IND. X MT JOUR NAL) ( 1) (2) *** ** *** ** *** ** ** -J OUR NA L- ** *** ** *** ** ** *** ** *** ** * D AT E M MM -DD -Y YYY * *** * TI ME 15 :00 * *** ** *** ( 3) ( 4) (5 ) (6 ) ( 7) (8 ) ( [...]

Journals and List s 85 Individual T ransmission Journal (IND. XMT JOURNAL) Prin tou t Journal s and Li sts Expl anat i on of C ont ents (1) Printout date (2) Printout time (3) Journal number (4) Communication result : "OK" indicates that the communication was s uccessful. "BUSY" indicates that the communication has failed becaus[...]

Journals and List s 86 The Comm unicatio n Jour nal ( C O MM. JO UR NAL) lets y ou ver i f y w hether t he tr ansmis sion or p olling was success f ul. Y ou may sele ct t he pr intout cond it ion ( Off /A lw a ys /Inc. O n ly) i n F unction 8-1 or F ax P aramet er No. 1 2 . Sa mp l e CO MM . J O UR NA L Communication Journal (COMM. JOURNAL) *** ** [...]

Journals and List s 87 Communication Journal (COMM. JOURNAL) Prin tou t Journal s and Li sts Expl anat i on of C ont ents (1) Indication of communication m ode (2) S tart time of com munication (3) End time of communication (4) File number : 001 to 999 (When the communication is stored into memory , a file number is assigned for each communication.[...]

Journals and List s 88 T o p rint a O ne-T ou c h/Abbrevi at ed Number and Di recto r y Se ar c h L ist o f the t el ephon e n umber s yo u have stor ed One-T ouch/Abbreviated and Directory Search List 1 SP EE D DIA L LI ST? 2 1: ON E/ ABB R 2: DIR 3 T o pr int a On e-T ou ch/A BBR. Number L ist T o pr int a Di r e ctory S earch Li st * PR IN TIN G[...]

Journals and List s 89 One-T ouch/Abbreviated and Directory Search List Prin tou t Journal s and Li sts Sampl e O ne-T ouch Li st S a m p l e AB BR . Nu m b e r Li s t * *** ** *** ** *** * -ON E- TO UCH L IST - *** ** *** ** *** ** *** D ATE M MM -DD -Y YYY * *** * TIM E 15: 00 ** ** *** ( 1) (2 ) (3) O NE -TO UC H ST AT ION N AME TE LEP HO NE NO [...]

Journals and List s 90 One-T ouch/Abbreviated and Directory Search List S ample D irect ory S ear ch Lis t E xpl anatio n o f Con tents *** ** *** ** *** ** -D IR . S EA RCH L IST - *** ** ** *** ** *** ** DA TE MM M- DD- YY YY ** *** T IM E 1 5: 00 ** *** ** (5 ) (2 ) (1 ) ( 3) ST AT ION N AME A BB R N O. T EL EP HON E NO. [A ] AC CO UNT IN G D EP[...]

Journals and List s 91 Prin tou t Journal s and Li sts T o print a P ro gr am List of the D ial in g P atterns th at you hav e previ ous ly ent er ed into th e P r o gr am K eys Sampl e P r ogram List Expl anat i on of C ont ents Program List 1 PR OGR AM L IST ? 2 * PRI NT IN G * * *** ** *** ** *** * -PR OG RA M LI ST- * *** ** *** ** *** ** *** *[...]

Journals and List s 92 T o p rint a Fax Param eter L ist Sampl e F A X P arame ter List E xpl anatio n o f Con tents F AX Parameter List 1 F AX P ARA M. L IST ? 2 * P RI NTI NG * *** ** *** ** *** ** -F AX PA RA MET ER LI ST - * ** ** *** ** *** * DAT E MMM -D D-Y YY Y * ** ** TI ME 15 :0 0 * ** *** ** (1) ( 2) (3) (4) (5) PAR AM ETE R D ES CRI PT [...]

Journals and List s 93 Prin tou t Journal s and Li sts T o pr int the Su ppl y O rder F orms Sampl e S uppl y Order For m s T oner Cartridge and Drum Unit Supp l y Or der Forms 1 MA INT EN AN CE( 1- 9) 2 1: TON ER 2 :DR UM 3 T o pr int a T one r Cartri dge O rder Form T o pr int a D rum Uni t O rder F orm * PRI NT IN G * ** ** *** ** *** ** ** *** [...]

94 Probl em So lvi n g T ro ubl esho otin g I f Y ou H ave A ny o f These Pr ob lems M ode Sympt om C ause / A cti on page During S tandby The display is blinking The battery is completely discharged. This may happen at first inst allation. After setting the clock, the blinking will stop. -- During T ransmission Document doesn't feed/multiple [...]

T roubleshooting 95 Pr obl em So lvi n g Commu nication No dial tone 1. Check the c onnection of the telephone line. 2. Check the te lephone line. 105 No auto answer 1. Check the c onnection of the telephone line. 2. Check the R eception mode setting. 3. If the Fax Par ameter No. 13 (AUTO JRNL PRINT) is set to "V alid" (default setting) a[...]

T roubleshooting 96 T AM Interface T rouble in Unattended T AM I/F Mode (OUT Mode) Cannot utilize the remote turn-on feature of the telephone answering machine (T AM). The fax machine always answers after the 8th ring. This feature is not compatible. The fax machine is designed to answer after 8 rings if the T AM does not answer . -- Fax machine wi[...]

T roubleshooting 97 Pr obl em So lvi n g T AM Interface T rouble In Unatt ended Fax Mode (OU T Mode) Fax machine will not start to receive with the telephone answering machine in the auto- answer mode. Increase the ring count for detection on the telephone answering machine. -- M ode Sy m p to m Cau se / Ac tion p ag e[...]

T roubleshooting 98 When somethi ng un usual occur s, th e di s play may sho w one o f t he Infor m ation Codes lis ted bel ow . T hes e will hel p yo u t o i dentif y an d cor r ect t h e pr oblem. Information Codes Inf o . Cod e Me ani n g A ct i on page 001 Recording paper jammed when feeding from the Paper T ray . Remove the jammed paper . 100 [...]

T roubleshooting 99 Information Codes Pr obl em So lvi n g NO T E 1. After id entifying the problem and verifying the recommended action, if the information Codes keep re occurring or for help on Information Codes that appear on your machine but are not listed a bove, please contact your local Panasonic Authorized Dealer . 456 • U nit received a [...]

T roubleshooting 100 If t he re c ording paper bec om es jamm ed i n t he ma chine, t he displ ay will show an In form ation C ode 001 or 007. NO T E 1. The Recording Paper Jam message display is reset only by opening and closing of the Printer Cover. Clearing a Recording Paper Jam T o clea r t he j am , Info . C od e 00 1 1 ( 1 ) Remove t he P ape[...]

T roubleshooting 101 Pr obl em So lvi n g I f a d oc ume nt becomes j am med i n t he machine, t he displ ay w il l show t he I nform ati on Code 030 or 031 . Clearing a Document Jam T o cl ear t he jam 1 (1 ) O pen th e A DF Door . (2) R emove t he jam med do cumen t . (1) (2)[...]

T roubleshooting 102 If t he rec ei v ing par t y repor ts that t he receiv ed docum ents w er e bl ack , or contai ned black lines , t r y m akin g a copy on y ou r uni t to verif y . I f th e copy is bl ack or has bl ack li n es, the docum ent S c anni ng A r ea i s probabl y dirt y and mus t be cl eane d. Cleaning the Document Scanning Area T o [...]

T roubleshooting 103 Pr obl em So lvi n g I f you f i nd t oner o n t he bac k of the record ing paper, the print er r oll er i n t he Fuser un it is probabl y di rty . Cleaning the Printer Roller T o cl ean th e r ol lers 1 MA INT EN AN CE( 1- 9) 2 The mac hine will pr in t out 3 Cleaning C harts . Then, retur n t o standby . * PRI NT IN G * 3 Loa[...]

T roubleshooting 104 If d ocume nt m i sfe eding occur s f r equent ly , we suggest y ou ad just t he ADF . Adjusting the Automatic Document Feeder (ADF) T o adj ust t he AD F 1 Slide the Pr ess ur e Adju sting Le ver t o t he desired pos i t io n de pendin g on t he con dit i on. Posi t ion Con dit i on T o prevent no feed trouble S tandard positi[...]

T roubleshooting 105 Pr obl em So lvi n g I f you do no t hear a dia l tone w h en t he key is pr ess ed or t h e i nc om ing call do es not ring o n your machine (no aut om atic r ecei ve). Checking the T elephone Line 1 Un plug t h e T el ephone Li ne C able f r om the t el epho ne j ack t hat w as su ppli ed b y t he t el epho ne com pany . 2 Pl[...]

106 Ap pendix Sp ecif i catio ns Comp atibility ITU-T Group 3 Coding Sche me MH, MR, MMR (Conforms to ITU-T Recommendations) Modem T y pe ITU-T V .34, V .17, V .29, V .27 ter and V .21 Modem Sp eed 33600 - 2400 bps Document Size Max. : 10.1 x 78.7 in (257 x 2000 mm) (w ith operator' s assistan ce) Min. : 5.8 x 5.0 in (148 x 128 mm) Document Th[...]

Specifications 107 Appendix Recordi ng Paper Cap acity Approx. 150 she e t s (usin g 20 lbs paper) One-T ouc h/Abbrevi ated Dia ling Memo ry Cap acity 100 st ations (includ ing 16 One-T ouch keys an d 2 Progra m keys ) Each st ation can regi ster u p to 36 dig its for each teleph one numb er (includ ing paus es and s pa ces) and up t o 15 character[...]

108 R ecor di ng P ap er Sp ecif i cat io ns In general, most p hotoco py paper s will also wor k very wel l . There ar e many "name" and "gener ic" bran ds of paper avai labl e. W e r ecommend tha t you t es t various p a pers unt il you o btai n t he r esul ts you ar e l ooking for . The follow ing ta ble summarizes t he maj o[...]

109 App endi x O pt io ns a nd Supp lie s Pleas e contact your l oca l Panasoni c d ealer for a vail abil ity . A. Opt io ns: B . Su ppl ies: Orde r No. Pic ture D escr ipti on UE-403167 Handset Kit Orde r No. Pic ture D escr ipti on UG-3220 Drum Unit UG-3221 T oner Cartridge[...]

110 F CC No ti ce f o r Use rs in USA Thi s equi pm e nt h as been test ed an d f ound to c omply wi t h the li mi ts f or a Clas s B dig it al devi c e, pur suant to Part 15 of t he F CC Ru les. Th ese l imit s are designe d t o p rovide reaso nable prote cti on ag ainst ha rmfu l inter ference in a resident ial i nstal lation . This equipme nt ge[...]

FCC Notice for Users in USA 111 App endi x Y our t eleph one co mpany m a y m ak e changes in it' s f acil ities, eq uipment , oper ations or proc edur es that coul d a ffect the proper f unct ioni ng o f your equi pm ent. If t hey do, you will be notif ied i n advance t o gi ve yo u an opport unit y t o mai ntain u nint er rupted telephone se[...]

112 No t i ce to U ser s i n Can ada Befor e installing t his equ ipment , users shoul d ensure tha t it i s p er missi ble to be con nected t o t he f a ciliti es of the loc al t el ecommu nications c ompany . T he e quipment m ust al so b e i nstalled using an accept able method of conne ctio n. The custo mer should be aware tha t com p lia nce w[...]

Notice to Users in Canada 113 Appendix Avant d'installer ce matéri el, l'util isateur doi t s'assure r qu'il est p ermis de le r accorder au x installa tions de l'ent reprise loc ale de tél écommunica tion. Le m atériel doi t égalemen t être in stallé en suiv ant une mét hode accep tée de raccordem ent. L'abon[...]

114 Gl os sar y ABBR. No. (Abbreviated Number) The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future. Access Code A 4-digit programmable access co de that prevents unauthorized operation of your Fax. ADF (Automatic Document Feeder) The mechanism that delivers [...]

Glossary 115 App endi x Function The control panel key that will be utilized to b egin an operation or configuration of a feature. G3 Mode (Group 3) Refers to the standards and transmission ca pabilities of the current generation of facsimile machines. Group Dialing The ability to program many telephone numbers into a single st ation so that many l[...]

Glossary 116 Polling The ability to retrieve a document(s) from another facsimile machine. Polling Password A 4-digit programmed code that enables the security of a document(s) being polled. Power Saver Mode T o reduce the power consumption of the m achine in standby , select the time period to turn OFF the high temperature fuser unit w hen the pri[...]

117 App endi x IT U- T Im a g e N o . 1 All speci fi cati ons a re based on t he I TU-T Image No. 1 ( The samp le shown below is not t o scal e ) .[...]

Index 118 A A BB R Nu m b er Li s t ... .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. . 88 , 89 A bbr e v ia te d Di a li ng N um b e rs .. .. .. .. ... .. .. .. ... .. .. .. ... .2 7 A c c ess Co d e... .. .. .. ... .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .7 3 AD F Capaci ty ... .... ... .. .... . .. ...... . .. .... ..[...]

Index 119 T TAM In t er fa ce M o d e.. ... .. .. .. ... .. .. ... .. .. .. ... .. .. .. ... .. .. . 5 9 T oner C ar tr idge .. . . . . . ... ... . ... . . ..... . .. .... . ... ... . ... . . ..... . . 15 Tr ansm iss i o n R es e rv a ti on.. ... .. .. ... .. .. .. ... .. .. .. ... .. .. . 52 U Use r Pa r a me te rs . .. .. .. ... .. .. .. ... .. .[...]

For Service , Call: P ANASONIC DIGIT AL DOCUMENT COMP ANY MAK ES NO W ARRANTIE S, GUARANTEES OR REP- RESENT A TIONS, EXPRES SED OR IMPLIE D, TO CUST OMER WITH RESPECT TO THIS P ANA- SONIC MAC HINE, INCLUD ING BUT NOT LIMIT ED TO, ANY IMPLI ED W ARR ANTY OF MERCHANT ABILITY OR FITNE SS FOR A P AR TICULAR PURPOSE. P ANASONIC DIGIT AL DOCUMENT COMP AN[...]