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HP (Hewlett-Packard) Series 700 manual

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Table of contents for the manual

  • Page 1

    HP OfficeJet Series 700 ....................................................................... ............................ ............ H User ’s Guide[...]

  • Page 2

    ................................................................................................................................ ....................... ................................................................................................................................ ......................... © Copyright Hewlett-Packard Company 1998 [...]

  • Page 3

    ............................................................................................................................. i Table of Contents Using Your HP OfficeJet . . . . . . . . . . . . . . . . . . . 1-1 Using the HP OfficeJet Manager . . . . . . . . . . . . . . . . . . . . . . 1-1 Loading the Paper Supply . . . . . . . . . . . . . . . . . [...]

  • Page 4

    ................................................................................................................................ ......... ii Adjusting Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Copy Resolution . . . . . . . [...]

  • Page 5

    ................................................................................................................................ ......... One Using the HP OfficeJet Manager The HP OfficeJet Manager controls what happens to your document. Double-click the HP OfficeJet Manager icon on your Windows ® desktop. If the HP OfficeJet Manager does not app[...]

  • Page 6

    ................................................................................................................................ ......... 1-2 Loading the Paper Supply The HP OfficeJet prints on a variety of papers. (See “ Paper Types and Sizes ” in the More Information guide.) For best results, adjust the paper settings each time you change pa[...]

  • Page 7

    ................................................................................................................................ ......... 1-3 One Loading plain and special papers Pull the Document Tray forward all the way until it snaps into the upright position. Pull up the Paper Extension at the back of the HP OfficeJet to support the pape r . L[...]

  • Page 8

    ................................................................................................................................ ......... 1-4 Loading a single envelope l To print a single envelope, use the Single- Envelope Slot so you don’t have to remove the paper from the Paper Tra y . l Load a single envelope as shown, address side facing you[...]

  • Page 9

    ................................................................................................................................ ......... 1-5 One Faxing With the HP OfficeJet, you can fax paper documents or you can send faxes directly from your PC. Note: Y ou can fax in color through the HP OfficeJet Manager if the fax recipient also has color fax[...]

  • Page 10

    ................................................................................................................................ ......... 1-6 Faxing from the HP OfficeJet Manager Load your document (up to 20 pages) in the document tray top down with the printed side away from you. Click Fax and explore the additional options in the Send Fax dialog[...]

  • Page 11

    ................................................................................................................................ ......... 1-7 One Faxing from your software application With your PC software application open and your document file displayed on your PC screen, select Print from the File menu. Select HP OfficeJet Series 700 Fax as the[...]

  • Page 12

    ................................................................................................................................ ......... 1-8 Choosing automatic versus manual fax receiving Press the Auto Answer button on the front panel to switch between automatic and manual answering. l If the green Auto Answer light is off, your HP OfficeJet wil[...]

  • Page 13

    ................................................................................................................................ ......... 1-9 One Manually receiving faxes If you ’re set up to receive faxes manually (Auto Answer light on keypad is off), use the following procedure to receive faxes. Make sure there are no documents in the document[...]

  • Page 14

    ................................................................................................................................ ......... 1-10 Receiving faxes to your PC The HP OfficeJet is factory set to print faxes. To receive faxes to your PC (also called PC faxes), change the Receive Faxes setting. On your Windows desktop, double-click HP Offi[...]

  • Page 15

    ................................................................................................................................ ......... 1-11 One Copying Use the keypad to copy in black and white onl y . Use the HP OfficeJet Manager for color copying, or for more copying options. Make sure blank paper is loaded in the paper tra y . Only letter- a[...]

  • Page 16

    ................................................................................................................................ ......... 1-12 Copying from the HP OfficeJet Manager Load your document in the HP OfficeJet document tray with the printed side away from you. The HP OfficeJet Manager will appear on your PC screen. Note: If you don’t s[...]

  • Page 17

    ................................................................................................................................ ......... 1-13 One Scanning Y ou can scan photographs, drawings, and text in color, black and white, or shades of gra y . You can also scan to email and scan text for editing. Scanning images Load your original (up to 20 [...]

  • Page 18

    ................................................................................................................................ ......... 1-14 Using the image viewer When you scan a document or photo, the scanned image appears in the HP OfficeJet Image Viewer. Selecting the area you want to edit Most of the tools in the Image Viewer affect the sel[...]

  • Page 19

    ................................................................................................................................ ......... 1-15 One Scanning text for editing (OCR) Scan using Optical Character Recognition (OCR) when you want to edit your original document in your word processing application. Note: To scan text for editing, you must [...]

  • Page 20

    ................................................................................................................................ ......... 1-16 Scanning to Email To scan directly to email: Load your original (up to 20 pages) in the document tra y , top down with the printed side away from you. If the HP OfficeJet Manager does not appear on your PC [...]

  • Page 21

    ................................................................................................................................ ......... 1-17 One Printing The HP OfficeJet can print on many types of paper and other media. Refer to “ Paper Types and Sizes ” in the More Information guide for supported paper types. Printing a document Y ou can p[...]

  • Page 22

    ................................................................................................................................ ......... 1-18 From the HP OfficeJet Manage r . Use this method to change the default settings, which will be applied to all print jobs until you change the setting. Double-click HP OfficeJet Manager on your Windows deskt[...]

  • Page 23

    ................................................................................................................................ ......... 1-19 One Using the photo cartridge Y ou can use an optional photo cartridge to produce very high quality color prints. The photo cartridge is especially good for printing photos. When using the photo cartridge, [...]

  • Page 24

    ................................................................................................................................ ......... 1-20 Using the Help System The Help system provides information on every aspect of your HP OfficeJet. When you need help, click Help on any HP OfficeJet dialog box to learn more about its features, or explore th[...]

  • Page 25

    ................................................................................................................................ ......... Two Faxing and Copying Note: As a stand-alone fax/copie r, the HP OfficeJet faxes and copies only in black and white. As a stand-alone tool, the HP OfficeJet provides fax and copy capabilit y . To fax, refer to [...]

  • Page 26

    ................................................................................................................................ ......... 2-2 Using The Menu System The HP OfficeJet uses a menu system enabling you to customize settings to control how your copies and faxes look. Navigating the menus With a little practice, using the menus is simple.[...]

  • Page 27

    ................................................................................................................................ ......... 2-3 Two Menu outline To print an outline of the entire menu system: Press Menu on the front panel, then press 4 , then press 3 . Adjusting Settings Copy Setup There are two Copy settings: Copy Resolution and Red[...]

  • Page 28

    ................................................................................................................................ ......... 2-4 Contrast Change this setting if you want your copy or fax to be darker or lighter than your original. Print Report The HP OfficeJet enables you to print four reports: Fax Log Report: Lists your last 30 faxes[...]

  • Page 29

    ................................................................................................................................ ......... 2-5 Two Busy Redial The HP OfficeJet is factory set to automatically redial at intervals after a busy signal. Y ou can turn this setting off. Note: To immediately redial the last fax number you entered on the HP[...]

  • Page 30

    ................................................................................................................................ ......... 2-6 Ring and Beep V olume The HP OfficeJet provides four options for the volume of its rings and beeps. Automatic Reduction The Automatic Reduction setting determines what the HP OfficeJet does if it receives a [...]

  • Page 31

    ................................................................................................................................ ......... 2-7 Two Speed Dial Setup Assign Speed Dial codes to frequently used fax numbers to quickly dial those numbers using the Speed Dial button and a one- or two- digit code. See “Speed dialing” on page 2-1. Indiv[...]

  • Page 32

    ................................................................................................................................ ......... 2-8 T o edit an existing group speed dial code: At the 1=New 2=Edit prompt, press 2 , and your first assigned group speed dial code appears. If you want to edit it, press Start to select it (or press either arro[...]

  • Page 33

    ................................................................................................................................ ......... Three Maintenance To keep your HP OfficeJet working at its best, regularly perform the maintenance described below. Maintenance tasks (PC-connected) This section does not apply to stand-alone fax/copier users. T[...]

  • Page 34

    ................................................................................................................................ ......... 3-2 Cleaning the HP OfficeJet Keep your HP OfficeJet clean to ensure that it delivers the best qual- ity service. l Keep fluids away from the interior of the HP OfficeJet. l Do not use compressed air to clean th[...]

  • Page 35

    ................................................................................................................................ ......... 3-3 Three Make sure you have the following materials at hand: l Cotton swabs or any soft material that will not come apart or leave fibers. l Distilled, filtered, or bottled wate r . l Scrap paper to set the pri[...]

  • Page 36

    ................................................................................................................................ ......... 3-4 Clean the service station: l Locate the service station inside the HP OfficeJet to the far right. l Using a clean, moistened swab, clean the wipers and top surfaces of the two caps. The caps are black square[...]

  • Page 37

    ................................................................................................................................ ......... 3-5 Three Let the rollers dr y . Replace the scanner cover, and close the top cove r . Plug in the HP OfficeJet. Caution: l Do not pour isopropyl alcohol directly onto the rollers. l Do not use soap and water to[...]

  • Page 38

    ................................................................................................................................ ......... 3-6 Troubleshooting This section provides solutions to the most common problems you might experience while using your HP OfficeJet. If your problem isn’t listed, the Help system provides troubleshooting inform[...]

  • Page 39

    ................................................................................................................................ ......... 3-7 Three Common problems The HP OfficeJet won’t pick up paper from the paper tray. l Use only paper that works with the HP OfficeJet. See “Paper Types and Sizes” in the More Information guide. l Always lo[...]

  • Page 40

    ................................................................................................................................ ......... 3-8 Error messages You might see some of the following error messages on the front panel display. l Clear document jam, then press S TART Problem: Either your document jammed, or the HP OfficeJet loaded more tha[...]