HP Model 350 manual

User's Guide HP OfficeJet Model 330 and Model 350[...]

Copyright Hew lett- Packa rd Company 1995, 1996 All rights are reserved. No part of the document may be photocopied, reproduce d, or translate d to another langua ge without the prior wr itten conse nt of Hewlett-Pack ard Compa ny. Eclipse FAX is a US. registered trad emark of Pheonix Tec hnologies, Ltd. Microsoft is a U.S. registered trad emark of[...]

Contents 1. Using theHP OfficeJet Manager 1-1 .............. Introducing the HP OfficeJet Manager 1-2 ..... ..... ....... . Running the HP OfficeJet Manager 1-3 ...... ..... ....... ... Using the HP Offi ceJet Manager H elp System 1-4 ...... ... Using the File Menu 1-5 ...... ..... ....... ..... ....... ... Running Eclipse FAX SE from the HP Office[...]

Printing L ogs and Reports 1-26 .. ..... ....... .... ....... ... Printing a Fax Log Report Automatical ly 1-26 ........ ..... Printing Fax Logs 1-26 .. ..... ....... ..... ....... ..... Printing HP OfficeJet Reports 1-29 ....... ....... .... ... The Speed Dial Report 1-29 ........ ..... ....... ..... The Menu Settings Report 1-31 ..... ..... .....[...]

Adding a New Phonebook 3-26 ...... ..... ....... .... ...... Using Speed Dial for paper faxes 3-26 ......... ..... ... Adding entries from other applications 3-26 .. .... ...... Using Eclips e FAX SE to add a new Phonebook 3-27 ..... Adding names t o a Phonebook 3-28 . ....... ..... ..... ... Modifying a Phonebook 3-29 ...... ..... ....... ..... ..[...]

Adding an image to a PC fax 3-61 ..... ..... ....... ..... Method 1: Adding an i mage to a fax sent from a Windows application 3-62 ..... ..... Method 2: Adding an i mage to a document saved as a file in Eclipse FAX SE 3-62 .... Method 3: adding an image to a fax selected from the Send or Receive Log 3-62 .... .. Using the Place Image W indow to Ad[...]

5. Using the Front Panel 5-1 ............. ........... When and How to U se t he Front Panel 5-2 ... ....... ..... ... Using the Menu Buttons 5-3 ........ ....... ..... ....... ... Tutorial: Mov ing in th e Menu System and Entering Words and Symbols 5-4 . ....... .... ...... Using Send Fax Setup 5-7 .... ....... ..... ....... ..... ... Changing the[...]

7. Reference 7-1 ............. ............ ......... Product Specificat ions 7-2 .. ..... ....... ..... ....... ..... Ordering Information 7-6 ...... ..... ....... .... ....... ... Obtaining a Material Safety Data Sheet (MSDS) 7-7 .......... Warranty Informati on 7-7 .. ..... ....... ..... ....... ..... One-Year Limited Warranty 7-7 ......... ....[...]

If You Don't Read Anything Else... We know you'll want to get s tarted using your HP Offi ceJet as quickly as pos sible, and t his short section show s you how, wit h a summary of the basi c information and procedures . If you have questions about any of this information, consult the onli ne help or the appropriate chapte r in this manual[...]

Key Things to Remember about Faxing In General N Some of the settings that y ou can make with the HP OfficeJet Manager apply t o both PC and paper faxes; others apply only t o paper faxes. For detail s, see "Modifyi ng Device S ettings" in chapt er 1. N Use Eclipse F AX SE to s et up phonebook entri es. Phonebook ent ries are used for PC [...]

Send paper faxes , sca n documents, and make c opies by loading your docum ent in the fax/copy loading tray . Flip this legal extension backwa rd to support legal-s ize docume nts. Lift the to p cover to change the p rint car` tridge. Load pape r in the paper tray for recei ved faxes , print jobs, reports , and copies. Remove recei ved fax es, prin[...]

Using the AutoPrompt Whenever you l oad a paper document int o the loading tray of your HP OfficeJet, the AutoPrompt immediately dis plays on your PC screen. The AutoPrompt lets you return to your PC s o you can quickly s end your fax, make your copy, or scan your document and cont inue your work. Because of its immediate availability , the AutoPro[...]

Sending a paper fax using the AutoPrompt 1. When you cl ick the AutoP rompt Fax button, t he Send Fax dialog box displa ys. Enter the name and fax number of the recipient and the t otal number of pages the person will receive. Optionally, you can also choose t o send a PC fax cover sheet with this paper fax by clic king the Send Cover checkbox and [...]

Copying using the AutoPrompt When you press the Copy button, a C opy dialog box displ ays. This all ows you to set the number of copi es and any reduction or contrast setting y ou might want. For m ore information , refer to the online help or chapter 4 of this manual. Scanning using the AutoPrompt When you press the Scan butt on, the Scan Options [...]

For HP OfficeJet Model 350 users who have al ready inst alled their OmniPage Li mited software, a fourth option, Scan with OCR ,i sa l s o available on the AutoPrompt. (OCR means "Optical Character Recognition," meaning that as the document is scanned, recognized characters will be captured into a file you can open in your word processor [...]

Sending a Fax Directly from Your PC 1. Using your Windows application, creat e the document you want to fax. 2. Choose File/Print Setup in your Window s applicat ion and select E-FAX on OfficeJet as the p rinter. 3. Use the applicati on's Print command to "print" the document. The Eclipse FAX SE Send Fax dialog box appears . 4. In th[...]

Sending a Paper Fax Using the Front Panel 1. Dial t he fax number using one of the following met hods. N Use the numeri c buttons on the HP OfficeJet. N Press the S peed Dial bu tton and a 2-digit code. N Press one of the 10 One-Touch buttons. sl-46b 2. Load your document face-down in the fax loading tray. Depending on the t hickness of the pages, [...]

Making Copies Using the Front Panel 1. Adjust the document guide, if necessary, then load your document face-down in the loading tray. Depending on the t hickness of the page, you can load up to 20 pages . sl-46b 2. Press Start /Copy , then enter the number of copies you w ant (up to 99 copies). Note : If you only want one copy, you don't need[...]

1U s i n g t h e HP OfficeJet Manager Topic Page Introducing the HP OfficeJet Manager 1-2 ..... ..... ....... . Running the HP OfficeJet Manager 1-3 ...... ..... ....... ... Using the HP OfficeJet Manager Help System 1-4 ......... . Using the File Menu 1-5 ...... ..... ....... ..... ....... ... Running Eclips e FAX SE from the HP OfficeJet Manager [...]

Introducing the HP OfficeJet Manager In this chapter, you will learn how to use the HP OfficeJet Manager, a software application pro gram that allows you to man age tasks such as monitori ng the stat us of your HP OfficeJet, print ing logs and reports, and modifying device s ettings t hat were preins talled at the factory. All of t he inform ation [...]

Running the HP OfficeJet Manager To run the HP OfficeJet Manager, double-click the HP OfficeJet Manager icon. The HP OfficeJ et Manager window appears . A menu bar is displ ayed across the top of t he window, with the headi ngs File , OfficeJet Setup , Option s , Reports and Help . All of the choices in the Men u Bar are describ ed in this ch apter[...]

Using the HP OfficeJet Manager Help System The HP OfficeJet Manager has an online help system. When you choose Help from the HP OfficeJet Manager menu bar, a drop-down menu appears. The menu items are explained below. N Choose H elp/Contents to displ ay the contents of the onl ine help system. N Choose Help/Search for detailed inform ation and inst[...]

Using the File Menu When you choose File from the main OfficeJet Manager menu, the following drop-down menu appears. Running Eclipse FAX SE from the HP OfficeJet M anager To run Eclipse FAX SE directly from the HP OfficeJet Manager, choose File/Run Eclipse FAX SE and then refer to chapter 3 for complete inf ormation. Cleaning the Print Cartridge If[...]

Using the OfficeJet Setup Menu When you choose OfficeJet Setu p from the main OfficeJet Manager menu, a drop-down menu appears , whi ch you can use t o configure the HP Officejet device settings. Modifying Device Setting s The table bel ow summarizes all t he device setti ngs you can change with the HP OfficeJet Manager. It also lists factory setti[...]

Applies To... Use Whene ver You Nee d To... Setting Receive Fax Setu p Change the Receive Mo de to indicate whe ther you want the HP OfficeJet to automatica lly answe r all phone calls or whet her you want to manua lly answer the phone. Paper a nd PC faxes. Change the number of rings before the HP OfficeJet answers (on ly appl icable when receive m[...]

Using Send Fax Setup To set up header informatio n, dialing mode, an d automatic redial, choose Office Jet Setup/Send Fax Setup . The S end Fax S etup dialog box appears, with the fax header at the top of the page, as shown below. Firs t, review the header information for outgoing faxes. All of the headers for your outgoing faxes will contain this [...]

Selecting D ialing Mode Dialing Mode offers you an option between Pulse and Tone. In the Dialing Mode box, choose Tone if your telephone has touch-tone capability; choose Pulse if it does not. If you select pulse, you may need to switch from Pulse to Tone to perfor m certain transactio ns like, for example, charging your fax number to a credi t car[...]

Setting up Speed Dialing (for Paper Faxes Only) The speed di aling feature all ows you to st ore frequently us ed fax numbers (either to individuals or groups) by assigning code numbers to them and thus quickens t he dialing process. You can only use speed dial codes when sendi ng a paper fax, using the front panel of the fax machine to dial the co[...]

Storing Speed Dial Codes for Individuals 1. Choose O fficeJet Setup/Speed Dial Setup . 2. In the Name and Fax Number boxes, across from each code, type the recipient's name (pers on or company name) and fax number. Use the Tab key to move from o ne column to th e other. (Be sure to include any necessary prefixes; for example, 1 for long-distan[...]

To delete an entry, highlig ht the name by clicking it, and press the Delete key on your keyboard. To print a report showing all the information you have s tored in speed dial codes, click the Print Speed Dial Rep ort button at the bottom of the dialog box. Storing Speed Dial Codes for Groups 1. Select Speed Dial Setup from the OfficeJet S etup men[...]

Changing Send Fax Quality When you choose O fficeJet Setup/Send Fax Quality , the Send Fax Quality dialo g box appears. Changing the contrast To modify the Contrast of copies or outgoing paper faxes , cli ck: N Darken for originals that are too light. N Normal for documents with acceptable lightness/darkness (factory setti ng). N Lighten for origin[...]

Note : For PC scanning, you can override the set tings made here. F or more informati on, see chapter 3 or the online help syst em for Eclipse FAX SE. Using Receive Fax Setup When you choose OfficeJet S etup/Receiv e Fax Setup , the Receive Fax Setup dialog box app ears. The settings in this dialog box were determined during ins tallat ion. You nee[...]

Selecting Auto or Manual Receive Mode for in coming faxes Before you select the auto or manual Receive Mode setting f or incoming faxes, review the set up information in your Inst allation Guide to make sure your sys tem is cabled c orrectly. Then make your selection based on the fo llowing. If This Is Your Situation... Choose this setting A sepa r[...]

Setting Automatic Reduction The Automatic Reduction setting automatically reduces each page of your incoming fax to fit the p aper loaded in the tray. The Factory setting is Automatic Reduction =On . To turn it off, remove the c heck from the checkbox. The t wo scenarios below demons trate what happens i f you turn auto reduction on or off. Examp l[...]

Distinctive Ring "Disti nctive ring" is a service provided by a telephone company. You need to check wi th your telephone company t o see if it is offered in your area. If it is offered, it allows you to have two or t hree phone numbers on the same phone line and is cheaper than having separat e lines. It is easy to t ell the phone number[...]

Remote Servic e If you've contacted a Hewlett-Packard service representat ive about a problem , you may be asked to turn the remote serv ice setting On by clicking the checkbox. The factory setting is Remote Service=Off . Reset it to Off after the problem has been diagnosed. Changing the Loaded Paper Size Use OfficeJet Setu p/Load ed Paper Si [...]

Reducing Copies of Originals To make reduced copies of originals, sel ect OfficeJet Setup/Copy Reduction and sl ide the mouse down the l ist of percentages displayed in the drop-down menu. Releas e the mous e button after your selecti on has be highlighted. Setting DOS Printing Options To set printing options for DOS software applications , choose [...]

Do the foll owing before changi ng any settings on this dial og box. 1. Determine if your DOS s oftware appl ication provides a printer driver that you can use. Check the pri nter selecti on or printer se tup menu in your software application for a list of pr inter mod els. The list belo w identifies recommended printer driver se lections you can u[...]

Controlling Sound Settings To modify the sounds produced by your HP Offi ceJet, sel ect OfficeJet Se tup/Sounds . A marked setting indicates th e feature is on o r selected. To turn the ri nger and beeps on/off, or to modify the volume, click t he checkbox. C lick the OK but ton to save your sett ings and close the dial og box. This tabl e describe[...]

Using the Options Menu The Options menu gives you three opti ons to choose from: Notify When , AutoPro mpt ,a n d PC Faxing . Being notified o f errors or warnings Whenever an error and/or warning occurs , you have the option to make the HP O fficeJet Manager w indow pop to the foreground, so that you are alerted immediately. The factory setting is[...]

Using the AutoPrompt Whenever you place a paper document int o the loading tray of your HP OfficeJ et, the AutoPrompt wil l be displ ayed on your PC screen. You can either choose the AutoPrompt on your PC screen to fax, copy, or scan the document, or use t he HP Offi ceJet front panel buttons to fax or c opy your document. N When you press t he Fax[...]

You can turn off the HP OfficeJet Series 300 AutoPrompt feature by clicking t he box to the left of "Don't show AutoPrompt when a document is loaded" on the AutoPrompt screen or by choosing Options/AutoPrompt and selecting Disable . To turn on the AutoPrompt feat ure again, open the HP OfficeJet Manager. Choose Options/AutoPrompt and[...]

Rout ing R eceived Faxes When PC faxi ng is enabl ed, you will be asked to s pecify whether to route incoming faxes to the HP OfficeJet printer or to your PC . N To Printer ` If you select this option, incoming faxes are printed on the HP OfficeJet and immediatel y removed from the device's memory. N To PC ` If you select this option, incoming[...]

Printing Logs and Reports The Reports menu offers three choices: Automatic Log , Print Fax Log ,a n d Print Reports. Printing a Fax Log Report Automatically When you choose Reports/Auto matic Log from the HP OfficeJet Manager menu, the A utomatic Fa x Log dialog box appears . You can choose t o have the fax l og printed whenever errors occur, whene[...]

HP OfficeJet Personal Printer/Fax/ Copier/ Scanner Fa x Log Report fo r Austen En terpri ses 111-2222 Apr- 23-96 2:30PM Identification Result Pages Type Date Time Duration Diagnostic 555-3756 OK 03 Sent Oct-19 10:14A 00:02:05 001000000000 999-555-4783 Stop 02 Received Oct- 19 01:21P 00:01:38 001000000000 555-1900 No Ans wer 00 Poll-in Oct-20 09:57A[...]

Descriptio n Headin g Result (continued) " Error " me ans the fa x failed during transm ission, due to an error. Try again an d/o r contact th e recipien t to ensure t he fax machin e is r eady to receive faxes. If receivin g a fax, ask t he sender to retran smit it. " Jammed " means the loaded pa per jamm ed while being drawn i[...]

Printing HP OfficeJet Reports Choose Reports/Print Reports to print a ny of the fol lowing reports . Samples and explanations for each report are provided at the end of this chapter. N Speed Dial . This report lists stored speed dial codes, names, and fax numbers. N Menu Settings . This report describes the menu layout as well as currently-selected[...]

HP OfficeJet Persona l Printer/Fax/Copie r/Scanner Speed Dial Repo rt for Austen Enterprises 111-2222 Apr-23-96 08:30A M Speed Dial Code Numbe r Name Fax Number 01 ABC Prope rty Mgmt 555-1900 02 Public Image s Inc. 1-999-555- 4783 03 W.M., Accounta n t 555-7379 04 S&H Office Supplie s 555-2312 05 Old Pionee r Bank 1-999-555-3776 06 The Corner D[...]

The Menu Settings Report The Menu Sett ings report s hows both the menu layout and the currently-selected settings in a hierarchical diagram. The current selections are marked with an asterisk in the rep ort, just as they are on the front panel di splay. Refer to this report to look at current selections and review o ther available ones before m ak[...]

HP OfficeJet Persona l Printer/Fax/Copie r/Scanner Menu Settings Report for Austen Enterprises. 111-2222 Apr-23-96 09:36 A M MENU Time/Date, Head er Time/Date Fax Header Reports Fa x Log Menu Settings Self Test Print Demo Print All Speed Di al/One-Touc h Print Now Automatic Log Last Fax Last 30 Faxes Error onl y* Send or error Send only Off Fax/Cop[...]

Send Fax La ter Setup Cancel Send Printer Set` tings Remote Ser` vice Off * On Polling Set` up Receive Send Backup Recep tion On * Off Silent De` tect Off * On Off * On Character Set PC-8 * HP Roman 8 PC-8 Danis h/Nor UK ISO 4 German ISO 21 French IS O 69 Italian ISO 15 Nor v.1 IS O 60 Swed Names ISO 11 Spanish ISO 17 ASCII Portug ISO 16 PC-850 ECM[...]

Printer Status Ready * Offline Copier Settings Copy Reduc ` tion 100% * 95% 90% 85% 80% 75% Legal-to-Lette r 70% Clean Pen[...]

The Sel f Test Report To look at samples of internal fonts , review current and factory setti ngs, locate any print cartridge problems , as well as product version informati on, you will need t o print the S elf Tes t report. HP OfficeJet Persona l Printer/Fa x/ Copier/Sc anner Self Test Re port for Austen Enterprises. 111-2222 Apr-23-96 09:52 A M [...]

Headin g Descriptio n Font Samples Sample characters and numb ers shown for each o f the eig ht intern al fonts. MENU Featu res All me nu items are listed. Current Se ttings The curre nt selection for tha t menu item. Factory Se ttings The s etting sele cted at the fac tory for that me nu item. Self Test: Passed Internal electro nics tested and are[...]

If your power fail report heading is "These faxes were in the process of being received but were not completely printed," ask the sender to resend the document. If your report's heading is, "These faxes were not complet ely sent," you may have to resend the entire document . HP OfficeJet Persona l Printer/Fax/C opier/Scanne[...]

2 Sending Paper Faxes Topic Page What You Need to Know... 2-2 .......... ....... .......... Dialing from the front panel 2-2 ...... ....... ......... . Sending a P aper Fax U sing the Aut oPrompt 2-4 ........ ..... . Sending a P aper Fax Us ing the Front Panel 2-6 ....... ........ Sending Paper Faxes to Multiple Fax Numb ers 2-8 ...... ..... . Send[...]

2` 2 What You Need to Know... This chapter expl ains how to send paper documents to other fax machines, as well as send a loaded document on request (being polled), or ret rieve a document from another fax machine (polling). To send faxes from, and receive faxes to, your PC, refer to chapter 3. To fax a document that is stapled or secu red wit h pa[...]

Redial/Pau se To immediately start redialing the last fax number you dial ed, press Redial/Pause . The Redial/Pause button al lows you t o do two things : N Immediately st art redialing t he last fax number you dialed. If you press Redial/Pause while the automati c redial tim er is displayed, the next redial begins immediately. Note, however, you c[...]

2` 4 Sending a Paper Fax Using the AutoPrompt 1. Load your document face-down i n the fax loading tray. (Depending on the thicknes s of the paper, you can load up to 20 pages. However, if you have probl ems, try sendi ng a few pages at a ti me.) Wait a few seconds while the HP OfficeJet begins to load the bottom page. Note that the selected resolut[...]

3. Click the Fax button, the Send Fax dialog box displays. 4. Enter the name and fax number of the recipient. Opt ionally, you can also choose to send a PC fax cover sheet with t his paper fax by clicking the Send Cover checkbox and selecting a cover sheet. 5. Enter the number of pages being faxed (the total number placed in the loading tray, inclu[...]

2` 6 Sending a Paper Fax Using the Front Panel 1. Dial t he fax number using one of the following met hods. N Use the numeri c buttons on the HP OfficeJet. N Press the S peed Dial b utton and a 2-digit code. N Press one of the 10 One-Touch buttons. N Pick up the handset and dial from a telephone connected directly to your HP OfficeJ et. If you dial[...]

Helpful Hint s: N If the line is busy, t he fax number may be redialed automati cally several ti mes. Or, you may choose to manually redial with the Redial button instead. See "Redialing with the Redial/Pause Button " at the beginning of this chapter. N If you want to s end a fax to s o meone you're already talking to on a telephone [...]

2` 8 Sending Paper Faxes to Multiple Fax Numbers The foll owing procedure lets you manually send a paper fax to several numbers you have not already g rouped. If your document does not fit i nto memory, you will need to se nd the document to each fax number, one at a t ime. Do this: Using these buttons: For this display: 1. Dial a fax number OR pre[...]

MENU: Fax Settings Send Fax Later Sending a Paper Fax at a Future Time You can schedule a fax to be s ent automaticall y, up to 24 hours later than the current time. You can also send a paper fax at a future time by using the Scan and Fax feature of Eclipse FAX S E. Refer to chapter 3 for complete information. Do this: Using these buttons: For this[...]

2` 10 Do this: For this dis play: Using these buttons: 8. Enter the fax number. OR press Speed Dial and a two-digit code number. OR press a One-Touch but` ton. 0 through 9 Enter fax number 5554138 9. Press Enter/Sa ve to sav e the fax number you entered. Enter/Save Store fax now? 1=Yes 2=No 10. Press 1 to store the document in memory u ntil the fax[...]

MENU: Fax Settings Polling Setup Sending a Fax to Another Fax Machine Upon Request (Being Polled) The following procedure all ows another fax machine t o instruct the HP OfficeJet to send it a paper fax. You can only b e polled by one other fax machine at a time. You must repeat the procedure for each fax machine you want to poll the HP OfficeJet. [...]

MENU: Fax Settings Polling Setup 2` 12 Asking to Receive a Fax from Another Fa x Machine (Polling ) Use the following procedure to poll another fax machine. You can poll only one fax machine at a ti me. Do this: Using these buttons: For this display: 1. Press the Menu bu tton to display the menu. Menu MENU Time/Date, Header 2. Press Righ t Arrow mu[...]

Resoluti on Adjusting the Resolution The Resolution setting affects the quality at which your outgoing faxes a re scanned. Change th e Resolutio n setting before faxing or copying. Either use the HP OfficeJet Manager ( Office Jet Setup/Send Fax Quality dialog box) described in chapter 1 or the front panel instructions des cribed here. Refer to the [...]

MENU: Fax/Copy Contra st 2` 14 Adjusting the Contrast The Fax/Copy Contrast setting af fects the lig htness and dar kness o f your outgoing faxes and copi es, as they are scanned. C hange the Contra st setting before faxing or copying. Eit her use the HP O fficeJet Manager ( OfficeJet Setup/Se nd Fax Quality dialog box) descri bed in chapter 1, or [...]

3 Faxing and Scanning: Sending from and Receiving to Your PC Topic Page Introducing Eclipse F AX SE 3-3 ......... ......... ....... . Using Eclipse FAX SE 3-4 ....... ....... ......... ....... . Using the Help System 3-5 ........ ....... ............ . Sending PC Faxes 3-6 ....... .......... ....... .......... Preparing to send a fax (Send Setup) 3[...]

Using Menus and Toolbars to View Faxes 3-41 ........ ....... Viewing a fax 3-41 ... ....... ............ ......... ..... Scanning 3-47 ...... .......... ....... ............ ....... Scanning usi ng the AutoP rompt 3-47 .. ....... ......... ... Scanning usi ng Eclipse F ax SE 3-49 ... ....... ............ Using Advanced Eclipse FAX SE Features 3-53 [...]

Introducing Eclipse FAX SE Eclipse FAX SE is a softwar e progr am that allows yo u to scan and fax documents from your PC , as w ell as send and receive faxes directly to your P C, rat her than to the device itsel f. First make sure you are in your Windows desktop. When you cli ck on the HP OfficeJet icon, the H P OfficeJet Series 300 program windo[...]

Using Eclipse FAX S E To access Eclipse FAX SE, do one of the following: N Choose File/Run Eclipse FAX SE from the HP OfficeJet Manager menu. N Double-click the Ecli pse FAX SE icon in the HP OfficeJet Series 300 program window. N Click t he Fax or Scan button in t he AutoPrompt w indow. The Eclipse FAX SE icon The Eclipse FAX SE window appears. Th[...]

Using the Help System Eclipse FA X SE has a comprehens ive online help sys tem, designed to help you look up the topics quickl y. When you choose Hel p from the Eclipse FAX SE menu bar, a drop-down menu is displayed (see figure on previous page). N Choose H elp/Contents to displ ay the contents of the onl ine help system. N Choose Help/Search for d[...]

Sending PC Faxes You can use E clipse Fax SE to send a fax directly from your PC , instead of from the device, and you can use the AutoPrompt to fax, copy, and scan paper documents. Preparing to send a fax (Send Setup) Before using Eclips e FAX S E (or any Wi ndows appli cation) to s end faxes, review the setup information, preinsta lled at the fac[...]

Change any of the foll owing as necessary. Resolution - yo u are given two options. The factor y setting is Standard . N Standard resolution (th e default) is 204 x 98 dpi. N Best Available resolution is 204 x 196 dpi. Note, for faxes sent from your PC, the resoluti on you choose here will over ride the setting made fr om the HP OfficeJet Manager o[...]

Viewing the Eclipse FAX SE Cover Pages 1. Choose File /Open File from the E clipse FAX SE menu bar. (Yo u cannot view the cover p ages from the Send menu.) 2. In the List Files of Type box, choose Cover Page (.CVR) by double-clicki ng on it. 3. In the Direct ories box, choose HPOJET EFAX IMAGES by double clicking on each of the three directory [...]

Roun dbox Halfpage Notebox Thinline[...]

Sending a fax from a Windows application To fax a document from a Windows applicat ion, other than Ecli pse FAX SE, f ollow th ese step s. 1. In your Wi ndows applicati on (Word for W indows, Lot us 1-2-3, Excel, and s o on), create the document you want t o fax. 2. Select E-FAX on OfficeJet as your printer by choosing File/Print Setup , or the equ[...]

The Name box The Compa ny box The Phonebook box 6. In the Name box, type the name of the reci pient ( person or company name) . To select the recipient's name from an existing Eclips e FAX SE phonebook, go t o step 7. (F or more informati on about phonebooks, see "Adding, Changing, or Deleting a Phonebook from the Send Fax Dialog Box"[...]

7. In the Phonebook box, sel ect the phonebook you wa nt by clicking on it. Next, click the arrow to the right of the Name box and cli ck the recipient's name, or, type the first few letters of the recipient's last name and press the Tab key. N To view the names of people ass ociated with a company, click the arro w to the right o f the C[...]

8. The Fax Cover Sheet box shows the name of the las t cover sheet used. N To send the sel ected cover page with your fax, clic k the Se nd Cover butt on. N To send a different cover page, clic k the Send Cove r button, then click the arrow to the right of the box and cl ick the cover page you want. N To send no cover page with the fax, leave the S[...]

11. Under Schedule , do one of the following: N Skip this box if you want your fax sent at t he current date and time, but aft er any pending faxes that are scheduled for the s ame date and time. (This is the default.) N Click the Immedia tely checkbox if you want t o send this fax before any pending faxes. The fax wil l be sent w hen you click the[...]

Place Im age: Add an image t o your fax before s ending it. When you click the Send Fax bu tton, the fax is displayed with th e Place Image window open. See "Adding an Image to a PC Fax," l ater in this chapter. Append Pages : Add documents to your fax before sending it. W hen you click the Send Fax bu tton, the fax is displayed with th e[...]

Sending a Quick Note from Eclipse FAX SE The Quick Note feature lets you add a note to a cover page before sending a fax, and is the easiest way to fax a s hort message. 1. From the Eclipse FAX SE menu bar, choose Send/Quick Note . For the Qui ck Note feature, t he Send Fax dialog box looks l ike this. A default cover p age is selected; Include Not[...]

3. Click the Send Fax button. The Cover Sheet Notes dialog box appears. 4. Move your cursor to the No te box by clicking i n it or by press ing the Tab key, and type your note. 5. Click the Send Fax button. 6. (For an explanat ion of the Duplicate and Dupli cate All opt ions, see "Sending a Fax to More Than One Recipient," later in this c[...]

Using the Send Log to view, print, resend, delete, or reschedule faxes Eclipse FA X SE keeps a log (list) of the faxes you have sent, whi ch you can use to view , modify, print, delet e, or reschedule faxes. To open the S end Log, choos e Send/Log from the Eclipse FAX SE menu bar. The Send Log appears. To close the S end Log, either click the Cance[...]

Viewing Faxes 1. To view a fax, do one of the followi ng: N double-click on t he entry in the Send Log, or, N highlight the e ntry and cl ick the View butt on. The fax is dis played, with the View toolbar and additional menu choices. 2. Close the fax opened from Send Log . 3. Choose File/Close t o return to the Eclips e FAX SE window. To add text a[...]

Rescheduling a fax 1. Set the dis play to Unsent Faxes or All Faxe s . 2. Highlight the entry and click the Resched button. The Reschedule F ax dialog box appears. Note, the Resch ed button is only availabl e when the dis play is s et to Unsent Fa xes and the pending faxes are displayed, or when the display is set to All F axes and a pending fax is[...]

Resending a fax from the Send Log You can resend a fax from the Send Log even if the fax has a st atus of Completed or Terminated (unless it was a paper fax sent using the AutoPrompt). 1. Set the Send Log dis play to Sent Faxes or Al l Faxes . 2. Highlight the entry and cl ick the Resend button. The Resend a F ax dialog box appears. 3. Enter a new [...]

Printing the Send Log To print the Send Log, from the Send Log menu click the Pr int Log button. The Printer Set up dialog box appears; select HP OfficeJet Printer , if it isn't selected and click the OK button. The Send Log is printed. Printing a fax For information o n printing faxes, see "Printing Faxes and Files" later in this ch[...]

Sending a fax to more than one recipient You can send a fax to every person in a phonebook, s elected individuals from one phonebook, or individuals from more t han one phonebook. Before sendi ng a group fax, make sure all the recipients have been added to the phonebooks first . (For more informati on, see "Us ing Phonebooks.") Then follo[...]

When you have finis h ed adding recipient s from t his phonebook, select another phonebook. Cont inue in this manner until you have added all the recipients you want. If you add a recipient by mistake, highl ight the name and click t he Rem ove button. If you have fewer than six exis ting phonebooks, you can save this group of names as a new phoneb[...]

3. If you did not choose one of the Specia l options , you are fini shed with the procedure. Your fax will be sent at the s cheduled time to each recipient in the group. 4. If you did choose one of the S pecial options, the option takes place now. If you chose: N Fax Prev iew , your fax is displayed with t he Thumbnail tool bar. See "Using Men[...]

Adding a New Phonebook If you need to s end the s ame fax to different groups of people, such as vendors , clients, or coll eagues, to s ave time and duplicat ion, Eclipse F AX SE allows you to creat e phonebooks in w hich you can store a list of names, fax numbers, and related information for easy recall. Although Eclips e only comes wi th Phonebo[...]

Using Eclipse FAX SE to add a new Phonebook 1. Open Eclipse FAX SE. 2. From the Ecl ipse FAX S E menu bar, choose File/O pen Phonebook . The Phonebook di alog box appears. 3. In the Phonebook Title box, type t he name of the phonebook. 4. Click the Add button. The phonebook is added to Ecl ipse FAX SE. Once you have creat ed six phonebooks, t he Ad[...]

Adding names to a P honebook 1. From the Eclipse FAX SE menu bar, choose File/Open Phonebook . The Phonebook dialog box appears. 2. In the Phonebook Title box, type the name of the phonebook. 3. For each person or company, and related information, you want to add to the phonebook, first: N Complete th e Name and Fax boxes - this is required. Name :[...]

Specia l Charac ters Use in Fax Nu mbers asterisk (*) If the Dialing Mode is se t to pulse, the asterisk switche s the dialing m ode from pulse to tone . If the Dialing Mode is set to tone, the a steris k cause s a "*" tone to be emitted. (In Eclipse FAX SE only, a capital T can be used instead o f an asterisk .) pound or number sign (#) [...]

Deleting a Phonebook 1. From the Eclipse FAX SE menu bar, choose File/Open Phonebook . The Phonebook dialog box appears. 2. In the Phonebook Title box, select the phonebook. 3. Click the Delete button. 4. You'll be asked if you wa nt to delete the current phonebook and all associated entries. Click the Yes button. Creating a group of names fro[...]

3. Clic k the arrow to the right of the Select Pho neboo k box and select a phonebook from whic h to copy names. The Phonebook Contents box displays t he names in that phonebook, with the first name highli ghted. Using th e Remove Bu tton If you add a name in error to the ne w or modified phone book, delete it by highlighting i t and clicking the R[...]

Modifying a Phonebook from the Send Fax Dialog Box To modify a phonebook from t he Send Fax dialog box, while you're in the process of sending a fax: 1. Click the Phonebook button. The Phonebook dialog box appears. 2. Clic k the arrow to the right of the Title box to di splay your current phonebooks. 3. Do one of the fol lowing: N To add a new[...]

Importing names and fax numbers from other applications In addition to creating a phonebook in Eclipse FAX SE, you can us e another applicat ion to create your entries and t hen import them into Eclipse FAX SE. Only files in the formats shown below can be imported into Eclipse FAX SE phonebooks. A lso, the filename must i nclude a designated extens[...]

3. Use the Save As feature to save the fil e in a format that can be imported into Ecli pse FAX SE, or check the appli cation's user's gui de first. The two formats vali d for Microsoft W ord version 6.0 are: Text Only and Text Only with Line Breaks. 4. From the Eclipse FAX SE menu bar, choose File/Open Phonebook . The Phonebook dialog bo[...]

Receiving Faxes to Your PC When you select R eceive from Eclipse FAX SE, you are given two options: log and s etup. Select ing Receive/Log will allow you to v iew, print, delete, or forward a fax, once a PC fax has been received. First, however, select Receive/ Setup to indicate how you to want t o receive your faxes (to printer, PC, or both). Rece[...]

Using the Receive Log to view, print, or delete faxes Each time you receive a fax, it is recorded in a log. The log is a summary of the date and ti me the fax was se nt; name of sender; i f the job was completed; number of pages; and the time it took, as shown in the figure below (read from l eft to right). Use this log to view, modify, print, or d[...]

Deleting Faxes To delete one or more faxes from the R eceive Log, follow the steps below. Note:` Once a fax has been deleted, it can't be recovered. 1. Do one of the followi ng: N To delete one fax, highlight the entry and cli ck the Delete button. N To delete more t han one fax, highlight one entry and press the Ctrl key t o highlight t he ot[...]

Forwarding a Fax To forward a fax you've received to another person: 1. From the Eclipse FAX SE menu bar, choose Recei ve/Log . 2. From the Receive Log, select the fax you want to forward, then click view to open the fax. 3. Choose Se nd/Send Fax from th e Eclipse FAX SE menu bar. The Fax dialog box appears. 4. Choose the range of pages you wa[...]

Printing Fax es a nd Files This section tells you ho w to print an entire fax or selected pages of a fax from the S end Log or Receive Log, as well as how to open a file and p rint it from Eclip se FAX SE. Note :` To have every incoming PC fax printed automatical ly, select Receive/Setu p and click the P rint on Recei p t box. Printing a n entire f[...]

Printing a file from Eclipse FAX SE Eclipse FAX SE recognizes and supports fil es saved in formats such as TIF, PCX, DCX, CVR, as well as LHD and SND. To prin t a file in any of these formats: 1. From the Eclipse FAX SE menu bar, choose File/Open File . 2. In the O pen dialog box, choose the file you want to print ; change the directory, if necessa[...]

Using Menus and Toolbars to View Faxes This section expl ains how to open files i n Eclipse F AX SE to look at the faxes in different ways (horizontally, vertically, inverted, etc.). To modify them, see "A dding Text to a Fax" and "Adding an Image to a PC Fax," later in this chapter. Note, each time you send or receive a PC fax,[...]

The View menu To select the view menu, hi ghlight the fax entry you want t o look at from Send/Log or Receive/Log an d click the View button. The fax is displayed and the menu b ar appears. If you select View from this menu bar, you are given the followi ng menu options: N Best Fit displays the fax at approximately actual si ze (see t he example in[...]

Zooming in on a page First make s ure you're in Best Fit or Full P age v i ew (you can't zoom in Thumbnail view). To zoom in on (magnify) a page, hold down the left mouse button, s elect the area you want t o magnify, and release the mouse button. The area you select ed will be magnified. To return to the original view, choose one of thes[...]

The Tools menu The Tools menu toggles between Show Tool Bar an d Hide Tool Bar , which, when activated, allows more room to display your fax because it is concealed from view. Choose Show Tool Bar to reopen the toolbar. Note:` When the Edit toolbar is displayed, choos e Hide Tool Ba r to close the Edit toolbar and return to t he View toolbar (altho[...]

Tool Us e this tool to... Na me Page Turnin g/Jump to Page Sel ect a page to view. You can either click the left or right arrow until the desired page number appea rs in the Jump to Page button; or click the numbe r to open the Jump to Page dialog box, type the page num ber in the dialog box, and clic k the OK button. Quick P age Sel ector Select a[...]

The Thumbnail toolbar The Thumbnail tool bar appears when you click the Thumbnail button, , or choose View/Thum bnail View from the View toolbar. Most of the tools are the same, but t here are some speci al Thumbnail tools, as described below . Tool Name Use this tool to... Select Pa ge Return to sele ct page m ode (in which you can select a page b[...]

Scanning Using the AutoPrompt is the easiest and quickest way to scan documents to your P C, although you can also use Eclipse Fax SE t o do it. Note, for high-res olution or color s canning, a more pow erful scanner like the HP S canJet i s recommended. Scanning using the AutoPrompt 1. Load the document (face-down) into the loading tray of your HP[...]

3. Specify a PC fil ename for your scanned document. Optionally, you can change t he resolution, adj ust the contras t, or invert the image. Inverting the image scans black areas as white and white areas as black. Some PC scanning applications (other than Eclipse Fax SE) scan in inverse b y defau lt (the setting bring s the image back to norma l). [...]

Scanning using Eclipse Fax SE Eclipse Fa x SE lets you do the fol lowing: N Scan and Fax If you want to add a cover p age or text and images to a document, or use the phone book to fax it to multiple recipients , you can scan the document to a file on your PC and fax it later. N Scan and View You can scan a document to a file on your PC t o fax lat[...]

4. Complete t he Send F ax dialog box (See "Sending a F ax from a Windows Application"). N ext, click t he Send Fax button and the HP OfficeJet Scan Options dialog box appears. 5. You can do any of the fol lowing: N If your document contains graphics or photographs, cli ck the Original is a Photograph button, so that shades of gray and co[...]

Using E clipse Fax SE to s can and vi ew, or print To scan and view a document: 1. Load the document in the loading tray, face-down. 2. From the Ecli pse FAX SE menu bar, choose either Scan/Scan and View or Scan/Scan and Print . The Save As dial og box appears. 3. Change the directory, if necessary (Eclipse FAX SE software resides in the default di[...]

8. For either Scan and View or Scan and Print, when the document(s) has been scanned, the file is di splayed. You can now choose one of the follow ing options: N To view the file in different ways, see "Using Menus and Toolbars to View Faxes and F iles." N To use the file as a letterhead or second sheet in PC faxes, see "Sending Faxe[...]

Using Adv anced Eclipse FAX SE Features Using advanced features, you can add text, images and cover pages to your fax before sendi ng it. The foll owing advanced features are explained in thi s section. N faxing a document to a file and saving it N faxing a saved fil e from Eclipse FAX S E N adding text t o a fax N adding an image to a fax N collec[...]

The Fax to File button 3. In the Save File as Type b ox select:( *.LHD) for Letterhead; (*. SND) for Second Sheets; and TIF, PCX, or DCX for all other faxes . 4. In the Fi le name box, type a name for the file and include extension .LHD for letterhead, .SND for second sheets , or let the program do it for you. 5. Click the OK button. After completi[...]

Faxing a saved file from Eclipse FAX SE To send a fax directl y from Eclipse FAX SE (first save t he document using the procedure explained above): 1. From the Ecl ipse FAX S E menu bar, choose File/O pen File .T h eO p e n dialog box appears. 2. In the Directories box, change the directory, if necessary. 3. In the File Name box, type or select the[...]

Adding text to a fax Use this feature to add one or more notes to a fax before sending it. Although you can add a note, you can't rewrite or edit the text o f a fax document, nor can you delete words or insert text between words . Although the not e will appear in the fax, it will not do so in t he original document. Also, you can only edit t [...]

Preparing the document This section s hows you three ways to add t ext to a document: (1) Add text to a fax sent from a Wi ndows applicat ion; (2) add text to a document saved as a file in Eclipse FAX SE; and (3) add text to a fax from the Send or Receive Log. First follow the steps d escribed in the three methods descri bed below and then complete[...]

To add text to a fax sent from a Windows appli cation: 1. Follow t he steps listed i n "Sending a F ax from a Windows Application." 2. Next, cli ck the Mark Up b u t t o ni nt h e Specia l box of the Send Fax dialog box before clicking the Se nd Fax button. When you cli ck the Send Fax button, the fax is display ed with the Edit toolbar. [...]

Adding text with the Edit toolbar To display t he Edit tool bar, click the Edit tool on the View or Thumbnail toolbars. Al though most of the tools are the s ame, some special Edit tools let you add text to faxes. See The View Menu , discuss ed earlier in this section. 1. Click the Text tool. 2. Position the cursor where yo u want to add the text a[...]

8. If you began this process by opening a fi le (Met hod 2), or from the Send or R eceive Log (Method 3), you're as ked if you want to save the changes you've made. If you click No , the Fax dial og box appears; go t o step 10. If you click Yes , the Save As dialog box appears. Enter a filename (changing drive and/or directory, if necessa[...]

Adding an image to a PC fax In this secti on, you'll learn three methods of adding an image to a fax on your PC: ( 1) adding an image to a fax sent from a Wi ndows application; (2) adding an image to a document saved as a fi le i n Eclipse F AX SE firs t; and (3) adding an image to a fax sent from the Send or Receive Log. After selecti ng the [...]

Method 1:` Adding an image to a fax sent from a Windows application To add an image t o a fax s ent from a W indows applicat ion: 1. Follow t he steps i n "Sending a Fax from a Windows Appl ication." 2. Click Place Im age . W hen you click the Send Fax bu tton, the fax is displayed wi th the Place Image w indow open. 3. Follow t he steps [...]

Using the Place Image Window to Add an Image T oa d da ni m a g et ot h ef a x : 1. From the Pl ace Image menu bar, choos e File/Open . The Open dialog box appears. 2. In the File Name box, enter the name of the file that contai ns the image you want t o add. (Change the di rectory and/or the fi le type if you need to.) 3. Click the OK button. The [...]

6. To select t he image, draw a box around it by hol ding holding down the left mouse button a nd then releasing it. The area you select is enclosed by a black box. 7. From the main menu bar, choose S pecial/Pa ste . The Place Image window closes , and the area you s elected is past ed on the fax. 8. Drag the pasted element to the desired lo cation[...]

10. To send t he fax now, c hoose Send/Send Fax from the main menu. You're as ked if you want to merge the image with the fax. Cli ck the Yes button. The Save As dialog box appears. Click the OK butto n to use the same f ilename, or enter a differ ent filename in th e File Name box (changing drive and/or directory, if you want to) a nd click t[...]

Method 1:` Adding documents to a fax sent from a Windows application 1. First , follow the steps li sted in " Sending a Fax from a W indows Application. " Click the Append Pages b u t t o ni nt h e S pecial box of the Send Fax dia log box. (If you include a cover page, it will not s how the total number of pages in the fax.) 2. When you c[...]

Method 2:` Adding documents to a fax saved as a file in Eclipse FAX SE 1. Choose File /Open File from the Eclipse FAX SE menu bar. The Open dialog box appears. 2. Enter the name of t he document you want to incl ude in the fax (you may need to change the direct ory and/or the file type). 3. Click the OK button. The file is di splayed. 4. Choose Fil[...]

These are th e collected do cuments, shown here in alphabetic order. These are th e pages in each do cu` ment, shown i n the order in whic h they will be faxed. Continue wi th the steps below until you've col lected and added the files you need, e ven if they're not in the right order, becaus e you can change that later. 1. Do one of the [...]

3. Use t he Thumbnail toolbar to delete the pages or change the order of the pages. F or more information, s ee "The Thumbnail Toolbar." (Using Method 2 or 3 of "Preparing to Collect Documents," you have the option to incl ude a cover page showi ng the total number of pages in the fax. H owever, you can delete the cover page her[...]

6. To fax the file now , choose Se nd/Send Fax . If you st arted this procedure by sending a f ax from a Wi ndows application (Method 1), the fax is sent at the schedul ed time. On completing thi s procedure, you w ill return to t he Windows application, from which you st arted. If you start ed this procedure by openi ng a file or using the Se nd o[...]

1. If you want to save the cover page with a different filename, do so now. 2. If the image has been saved to a file in Eclipse FAX SE, go on to step 3. Otherwise, either fa x a copy of the image to a f ile in Eclipse FAX SE (see "F axing a Document to a Fil e"), or use your scanner to save it to a file (s ee "Scanning and View ing&q[...]

9. To enlarge the image, resize the Place Image window or use the zoom feature (draw a box around the image by first holding down and then releasing th e left mo use butto n). Practice zo oming several times to get the righ t size. Zooming Tips - To decrease the magnification, select a larger area. The smaller the area you select, the larger the ma[...]

Using Letterhead and Second Sheets in faxes You can send faxes on versions of your own l etterhead and s econd sheets. (Letterhead is used for the firs t page of a letter; the second sheet is used for the second and s ubsequent pages.) Note :` Fax documents wi ll be elect ronically "printed" on top of your letterhead, if the top margin is[...]

Creatin g Letterhead and Second Sh eets This sectio n explains th ree ways of cr eating a letterhead and second sheets on your PC: (1) faxing your existi ng letterhead to a file; (2) scanning your existing letterhead to a file; and (3) creating a letterhead in Eclip se FAX SE. First, follow one of the methods explained below (the procedures are ide[...]

Method 3: Creating Lette rhead in Eclipse FAX SE If you plan to incorporate your logo or some other image, before beginn ing this pr ocedure, either scan it to a file in Eclipse FAX SE (see "Scanning and V iewing"), or, if t he image already exist s in a file, fax it to a file in Eclipse FAX SE (see "Faxing a Documen t to a File"[...]

9. To add text in another location, repeat steps 5 through 8. 10. To incorporate your l ogo or some other image, choose Spec ial/Place Image from the menu bar. The P lace Image wi ndow appears. Fol low steps 1 t hrough 8 of "Us ing the Place Image Window to Add an Image." Place the image in the position you want and click your left mouse [...]

2. In the File Name box, type a name for t he file. N For letterh ead, use exten sion .LHD. N For second sheets, use extens ion .SND. 3. Click the OK button. Note:` Addition ally , you can save the image to a file t ype supported by a drawing ap plication (e.g. , PCX for Micro soft Paintbru sh) as well as edit the image in th e drawing ap plication[...]

Sending faxes with Letterhe ad and Second Sheets When using letterhead and second sheets, you can preview the fax before se nding it. To previe w a fax, click the Fax Preview b utton in the Speci al box. For more informati on, see "Usi ng the Fax Previ ew Feature." To use l etterhead and/or second s h eets with faxes: 1. Complete t he fir[...]

2. Complet e the di alog box, but do not click the Se nd Fax butto n yet. 3. The Other Sheets: Letterh ead box displa ys the name of the l ast letterhead used. To fax the first page of your document on the selected l etterhead, click the Letterhead button. To choose a different l etterhead, cli ck the Letterhead button and then click the arrow to t[...]

Setting the New Page Paper Size To change the paper size, choose File/New Page from the Eclips e FAX SE menu (e.g., when creating letterhead or second sheets): 1. From the Eclipse FAX SE menu bar, choose Send/Setup . 2. Clic k the arrow to the right of the Ne w Page Paper Size box. 3. Click the paper size you want, from three availabl e sizes : N L[...]

4 Making Copies and Printing Topic Page What You Need to Know 4-2 ......... ....... .......... ... Choosing medi a 4-2 ........ ......... ....... ........ Tips for Loading P aper and Other Medi a 4-3 .......... ... Using the AutoPrompt to Make Copies 4-4 ... ....... ........ Using the Front Panel to Make Copies 4-5 ..... ....... ...... Adjusti ng t[...]

What You Need to Know In this chapter you'll learn how to: N choose media for printi ng from your PC N load envelopes N control the printer s ettings N make copies with the HP OfficeJet N reduce your original document N change the resoluti on and contrast Choosing media You can print on or copy t o any of these types of media : N Cotton bond p[...]

Tips for Loading Paper and Other Media N Load media print side dow n. `F o r plain paper , this is usually indicated by an arrow on the packaging. `F o r letter head paper , l oad the lett erhead side down and forward as shown below. `F o r HP Premium Transparency Fi lm , load the rough side dow n and the adhesive strip forward as shown below. `F o[...]

Using the AutoPrompt to Make Copies 1. Load your document, face-down, in the loading tray. (Depending on the thicknes s of the paper, you can load up to 20 pages. If you have a problem, try loading a few pages at a time.) The AutoPrompt will appear. 2. When you press the Copy button, the C opy dialog box dis plays. Along with s pecifying the number[...]

Using the Front Panel to Make Copies 1. Adjust the document guide, i f necessary, then load your document, face-down, in the loading tray. (Depending on the thi ckness of the paper, you can load up to 20 pages. If you have a problem, try loading a few pages at a time.) Wai t a few seconds while the HP OfficeJet loads the bottom page. sl-46b 2. Pres[...]

Helpful Hint s: N If the "Memory f ull" message disp lays after you tr y to make multiple copies, make one copy of that document at a ti me. N You cannot make copies w hile a phone connected direct ly to the HP OfficeJet is off the hook. If you press Start/Copy , the HP OfficeJet will t ry to fax your document. N As this device only print[...]

MENU: Fax/Copy Contra st Adjusting the Contrast The Fax/Copy Contrast setting affects the lig htness and darkn ess of your outgoing faxes and copies as they are scanned. Change the Contra st setting before copying. Either use the HP OfficeJet Manager ( OfficeJe t Setup/Scanned Image Q uality dialog box) described i n chapter 1 or the front panel in[...]

Using the HP OfficeJet Printer Options Printer opti ons include the method used to print your document (Printout Mode), the print quality of your document, the orientation of text and images on the printed page, the type of paper or other media you are printing on, and the size that you are printing on. When you print a document us ing a Windows s [...]

Opening the HP OfficeJet Printer Options 1. When you choose File/Print in a Micro soft Word doc ument, the Prin t dialog box appears. 2. Click the Printer... button in th e Print dialog box to d isplay the Print Setup dialog box. Each of t he printers avai lable to you i s lis ted.[...]

3. Highlight the HP OfficeJet Series 300 Printer, then click the Options button; the HP OfficeJet printer dialog box app ears. Reviewing the Printer Setting s The table below shows the settings that you can change with the HP OfficeJet printer. It also gives the factory settings (defaults), where applicable. Option Use Whenever You Need To Print ..[...]

Use Whenever Y ou Need To Print ... Option Orientation Portrait Across the width of the page (letter-style). Portrait is the default Orientation setting. Landsca pe Across the length of the page (s preads heet-s tyle). Media Plain P aper On bond or photoc opy paper and enve lopes. Plai n Paper is the default Media setting. Transp arency On HP Premi[...]

Choosing the Grayscale Options When you choose Graysc ale as the Printout mode and Optio ns in the Print Set up dialog box, the Grayscale Options dialog box appears . Reviewing the Grayscale Options The table below shows the settings that you can change with Grayscale Options. It also gives the factory settings (defaults), where applicable. Use... [...]

Printing Envelopes With Windows Applications When using the HP OfficeJet to print envelopes from a W indows application, be s ure to choose envel opes as the media s ize (in the Printer Opt ions dialog box). The HP OfficeJet automatically selects the correct Orientation when you choose an envelope media size. The Orient ation controls in the HP Off[...]

Loading Envel opes 1. Remove the output tray and s e ti ta s i d e . sl-6 2. Pull the p aper tray towar d you slightly. Remove the paper bri dge and any paper currently loaded. sl-7 3. Load up to 20 envelopes fl ap up with the t op edge aligned to the right s ide of the input tray, as shown. sl-8[...]

4. Slide the green paper guide to the righ t until it's f lush with the edge of the e nvelopes, and it snaps into place at the appropriate envelope set ting. The envelope gui de will pop up to keep the e nvelopes vertically aligne d. Envelope guide U.S. No . 10 envelope Europ ean DL envelope sl-9 5. Close t he paper tray gently until the e nve[...]

5U s i n g t h e Front Panel Topic Page When and How to U se t he Front Panel 5-2 ... ....... ........ Using the Menu Buttons 5-3 ........ ....... ..... ....... ... Tutorial: Mov ing in th e Menu System and Entering Words and Symbols 5-4 ... ....... ........ Using Send Fax Setup 5-7 .... ....... .......... ....... ... Changing the Header for Your O[...]

When and How to Use the Front Panel In this chapte r, you wil l learn to modify device settings that control the management tasks of the HP OfficeJet, us ing the front panel buttons. Menu maps are provided to step you through t he procedures. They have been included in the same orde r and carry the same titles as the HP O fficeJet Manager menu opti[...]

Using the Menu Buttons The figure below provides a quick overview of how to use the front panel buttons with the menu system. Press Menu to ente r the menu system. Press Left Arrow or Right Arrow to move to the next menu item, device set ting , or ch aracter (during data e ntry). Press Enter/Save to select the menu item or device setting shown on t[...]

Tutorial: Moving in the M enu System and Entering Words and Symbols In this tut orial, you'll learn how to move through the menus and enter characters using the front panel buttons. The procedures for moving and making selections are the s ame for all menus. For exampl e, to enter the company name "Ab Co." into the fax header, follow[...]

Do this: For this display: Using these buttons: 3. Press Righ t Arrow to move the blinking cursor one s pace to the right. (From now on, we will just show the Right Arrow butto n after the instruction for each letter of the company name.) Enter header name A 4. Now press the 2 button multiple times un til the lowercase "b" displ ays. 2 AB[...]

Do this: For this display: Using these buttons: 9. Press Enter/Sa ve to sav e the name you entered ("A b Co."). The display prompts you to enter your company's fax number. The numeric keypad will now enter numbers instead of letters. Enter/Save Enter header number 10. Now, press Enter/Sa ve again to return to the Ready menu. Enter/Sa[...]

Using Send Fax Setup To change the header for your outgoi ng faxes, follow the menu map below. Remember, you can also change the header by selecting the same options from the OfficeJet Se tup/Send Fax Setup m enu in the HP OfficeJet Manager. Changing the Header for Your Out going Faxes Time/Date Fax Header Menu Time/D ate, He ader ... Printing Logs[...]

Resoluti on Changing the Send Fax Quality To modify th e quality of outgo ing fax es, follow the menu map b elow. Remember, you can also mod ify the quality of faxes by selecting the same options from the Offic eJet Setup/Send Fax Quality menu in th e HP OfficeJet Manager. Adjusting the Contrast Normal Lighten Darken Menu Time/Date, Head er Reports[...]

Changing the Loaded Paper Size Follow the menu map below to change t he size of paper, which you can also do by accessing the OfficeJet Setup/ Loaded P aper Size menu in the HP OfficeJet Man ager. Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size ... Letter (8.5 11 in) A4 (210 297 mm) Legal (8.5 14 in) Exec (7.25 10.5 in) Envelopes[...]

Redial/Pau se Using Speed Dial Setup Follow the menu map below to s et up speed dial numbers , which you can also do by acces sing the OfficeJet Setup/Spee d Dial Setup menu from the HP OfficeJet Manager. Speed Dial Setup ... Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size Fax Settings ... Inserting a Pause in a Speed Dial Number To i[...]

Controlling Sounds Follow the menu map below to set up the sounds, whi ch you can also do by accessing the OfficeJet Setup/Sounds menu from the HP OfficeJet Manager. Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size Fax Settings ... Speed Dial Setu p Group Dial Setu p Phone Setup ... Rings to Answe r Ringer Ring/Beep Volu me Buttons Bee[...]

Receive Mode Using Receive Fax Setup Follow the menu map below to modify th e receive fax setting, which you can also do by acces sing the OfficeJet S etup/Receiv e Fax Setup menu from the HP OfficeJet Manager. Changing the Receive Mode Press the front panel Receiv e Mode button to change receive mode. Refer to the Installa tion Guid e and chapter [...]

Scheduling a Fax Follow the menu map below to set up the fax schedule, which you can also do by accessing the Send Fax dialog box from Eclipse F AX SE in chapter 3. Note, using the front panel setting, you can only defer sending a fax up to 24 hours. F or more information, refer to "Sending a Fax from a Windows Application" in chapter 3 .[...]

Changing Copy Reduction Follow the menu map below to reduce your copies, whi ch you can also do by acces sing the O fficeJet Setup/Copy Reduc tion menu from the HP OfficeJet Manager. Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size Fax Settings Printer Settings Copier Settings Copy Reduction 100% 95% 90% 85% 80% 75% Legal-to-Lette r 70[...]

6 Troubleshooting & Maintenance Topic Page Troubleshooti ng 6-2 ....... ......... ....... ............ . When you need help 6-2 ......... ....... .......... ... Error Notification: Beeps , Blinking Light, Messages 6-8 .... Understanding t he Displayed Mes sages 6-9 .... ....... ... Solving Probl ems Whil e Printi ng, Faxing, or Copying 6-21 .. [...]

Troubleshooting In this chapter, you'll learn how to diagnose and solve problems, change the print cart ridge, and underst and the meanings of displ ayed messag es. When you need help 1. Review this "Tro ubleshooting" sect ion for pro blem-solving informatio n. The fastest way to solve mos t problems is to take t he corrective s teps[...]

About the warranty : Hewlett-Packard guarantees the HP OfficeJet against defects in materials and workmanship for one year. During the warranty p eriod, HP will, at its option, either rep air or replace defective products. For further details about the warranty and it s exclusions an d limitations, refer to the "Warranty In formation " in[...]

U.S. Customer Resources Hours of Operation Support Provided Telephone Number Organization CompuSer ve (800) 524-3388 (Must be a subscr iber. A sk for agent #51. CompuSe rve connec t charge s apply to caller) Interactive dialog with worldwide HP customer co mmuni ty for the exchange of information 24 hours per day 7 days per week Internet (HP ftp si[...]

Whom to call if you're in Canada: Canadian Customer Resources Organization Telephone Number Support Provided Hour s of Operation HP Direct Fr om Toronto: 1 (905) 206-4745 From rest of Ca nada: 1 (800) 387-3154 Orderi ng of supplies and accessories 8:00 am - 6:00 pm EST Weekda ys HP Audio T ips (24-hour autom ated support se rvice) 1 (800) 333-[...]

Canadian Customer Resources Hours of Operation Support Provided Telephone Number Organization CompuSer ve To b ecome a subscrib er, call 1 (800) 524-3388 and ask fo r agen t #51 Log on and a t the prompt, type GO HPPER CompuSe rve connec t charge s apply to caller) Interactive dialog with worldwide HP customer co mmuni ty for the exchange of inform[...]

Error Notification: Beeps, Blinking Light, Messages The HP Offi ceJet not ifies you w ith sound (beeps), a blinki ng See Display light, and a message under the following conditions. For thi s error conditio n: Here's h ow you 'll be n otified: An incorrec t button was presse d. You press ed a button with a function tha t wasn't avail[...]

Understanding the Displayed Messages The following front panel messages are listed alphabeticall y for easy reference. This mes sage: Has this meaning: And requi res this action : nn pages sent Poor Quality The fa x you just sent may contain poor print quality, c aused by problems with the phone line. Contact the recei ver and verify quality, or re[...]

And req uires thi s action: Has this meaning: This mes sage: Close c over The front pane l is open, the top cover is open, or both are open. First close the top cover, then press dow n on the front panel unti l it snaps in to p lace. sl-30b Copy ca ncelled Y o up r e s s e dt h e Stop button while copying wa s in progress . No action is required. D[...]

And requi res this action : H a s this meaning: This message : Fax failed from (fax number) A commu nicatio n error b etween your HP Offic eJet a nd the sending fa x machine re sulted in a failed trans mission. The fax number of the sending fax machine is d ispl ayed on th e bottom line. No action is required. If you know who might have been sendin[...]

And req uires thi s action: Has this meaning: This mes sage: Fax poll failed The HP OfficeJet t ried to poll anoth er fax mach ine. T he po ll failed b ecause th ere was no answe r, the line wa s busy, or the other f ax mach ine was n ot ready to be polled. Check wi th the sender to make sure h is/her machi ne is r eady to be polled and to verify t[...]

And requi res this action : H a s this meaning: This message : Load docume nt before Start Tim e You scheduled a f ax usin g the Send Fax Late r featur e and chose to send it directly from the fax loading tray. Load the document in the fax loading tray before the sche duled start t ime. In t he meantime, yo u can send f axes as you norm ally would.[...]

And req uires thi s action: Has this meaning: This mes sage: Open cover Clear fax jam The docume nt you loaded for faxing was either load ed improperl y or jammed while being sc anned. If the document is not ja mmed , remove it and reload it. If the doc ument is jamm ed , open the top of the fr ont panel (pull the top ledge toward you) and remove t[...]

And requi res this action : H a s this meaning: This message : Out of paper for fax/copy The HP OfficeJet has attemp ted to prin t a received fax or make a copy and one of these conditions exists: 1) Th e paper tr ay is empty o r envelope s are loaded. 2) The wr ong paper s ize is loaded fo r receivin g faxes, making copie s, and printing reports f[...]

And req uires thi s action: Has this meaning: This mes sage: Printing. . . Waiting for data Th e printer h as pau sed to wait for furt her p rint data. Usually, no action is re quired. However, if you are wa iting for the last page of your print job at the time you s ee this m essa ge, press L oad/Eject to eject the last page. Ready Out of fax pape[...]

And requi res this action : H a s this meaning: This message : Store fax now? 1=Yes 2=No While sche duling a fax, you are prompted to 1) store the docume nt in mem ory for sending later, or 2) place the docume nt in the fax loading tray until the designated sta rt time. If you want to store the fax in memory until the start time, press 1 . If you d[...]

And req uires thi s action: Has this meaning: This mes sage: SYSTEM ERROR nnn Call for service A very serious erro r has o ccurred that require s servic ing. Record the error number, then d o one of the following: If the error number begins with "1" : Turn off the power, then turn it on ag ain. If the error mes sage is gone, you may be ab[...]

And requi res this action : H a s this meaning: This message : SYSTEM ERROR nnn Turn power off/on A seriou s error has occurred that may re quire s ervicing. In some cases th e error can be cleared by turning off the power, then turning it on again. Turn the powe r off, then turn it on again. If the message is no longer displaye d, the problem has [...]

And req uires thi s action: Has this meaning: This mes sage: Waiting for poll Y ou have set up a document to be polled fr om the fax loading tray. No action is required. If you need to send a fa x or make a copy, you can rem ove the docume nt tempora rily, then replac e it when you ar e done. Refer to "Sending a Fa x to Another Fax Machine Upo[...]

Solving Problems While Printing, Faxing, or Copying This section describes how to solve problems you might encounter while using the HP OfficeJet. Symp tom: Ca use: Solution: Lines or dots are missing from the characters in the printout. The co nnectio n between the print cartridge and cradle is intermitte nt. Remove the print car tridge and reinst[...]

Solution: Cause: Symp tom: The print cartridge h as dried ink on the "nose." The ink nozzles of the print cartridge are clogged. 1. Press the Cle an Pen button and wait about 15 sec onds while the ink noz zles are clean ed automati cally. Th en print the Self Test report (se e instructions in chapter 2). Ch eck the two p rint cartridg e t[...]

Solution: Cau se: S ympto m: 3. Remove the print ca rtridge. Hold the print cartridge by the green top with the "nose" pointed upw ard. Plac e two drops of clea n water on the gold rec tangle on the "nose" of the print cartridge. After 60 seconds , gently rem ove the water from the print cartridge with a lint-free damp cl oth. T[...]

Solution: Cause: Symp tom: I can't get the font size I wan t when printing from my DOS application. The HP Office Jet does not support the use of font cartridg es. Some DOS application printer drivers require that certain fon t styles are resid ent on the printer. The HP OfficeJ et has various internal fonts ava ilable but cannot use additiona[...]

Solution: Cau se: S ympto m: Some o f my menu settings seem to have reverted to their factory values without my changing them. An intern al error has cause d some or all of the menu feat ures to reve rt to their facto ry settin gs. Print the Self Test repor t and check the Current Se ttings column to find out which menu se ttings have reverte d to [...]

Solution: Cause: Symp tom: I can p rint, sca n, and change settings with the HP OfficeJet Manager, but PC fax either doesn't work or wo rks strangely. You may hav e a different CAS installed. Only one CAS modem can be used on a PC. Remove (delete) the so ftware fo r the o ther CAS mode m. The HP OfficeJet never a nswers a call. Distinctive Rin[...]

Solution: Cau se: S ympto m: PC faxes quit during sendin g. It is possible that your PC is overloade d with activity like s ending more than one fax at a tim e, or starting applications that take a long time . Try to reduce the a ctivity on your PC while faxes are being sent or received . Faxes routed t o the PC are printed instead. If your PC is t[...]

Maintaining Yo ur HP OfficeJet Use these gui delines to keep your HP O fficeJet in the best pos sible operating condit ion: : Print cartridges dry out and may become unusable when exposed to air, so: a) Keep the print cartridge in the print cartridge cradle at all times. b) Keep new print cartridges in their sealed packages at room temperature unti[...]

Changing the Print Cartridge 1. Open the front panel, then the t op cover. sl-30 2. Pull the pr int cartridge to ward you until it releases and snaps forward. sl-44 3. Lift the print cartridge out of its cradle. sl-45[...]

4. Open the print cart ridge box and container, t hen grasp the print car` tridge by the green top and remove the cartridge from the c ontainer. Gently remove both pieces of tape` blue and white` covering the ink nozzles and vent hole . CAUTIONS: 1) If you don't remove the white t ape, you deplete the i nk in the cartridge prematurely. 2) Be c[...]

7 Reference This chapter provi des information on t he product specifi cations, ordering, warranty, and regulatory agencies . Topic Page Product Specificat ions 7-2 ....... ....... ......... ....... . Ordering Information 7-6 ..... .......... ....... .......... Obtaining a Material Safety Data Sheet (MSDS) 7-7 ....... ... Warranty Informati on 7-7 [...]

Product Specifications The specificati ons that follow are subject to change without notice. Dimensions 17.25 w x 15.5 d x 11.125 h (inches) 438 w x 394 d x 283 h (mm) Weight 19.5 lb (8.85 kg) Operatin g Environmen t Power Supply (U.S./Canada) 120 V Power Consumption 10 watts at idle, 35 watts max imum Temperature range for best p rint quality: 15 [...]

Arial Black, CG Goudy Old S tyle, Phyllis, Grap hite Light, CG Poster Bodoni, Lucida Casual, G ill Sans Shadow, Mil estone Font , Signet R ound` hand, and PL Benguiat Frisky Scalable TrueType Fonts for Microsoft Windows Software Compatibility Microsoft Wi ndows 3.1 Windows 95 operating syst em Also compatible with a range of DOS applications (HP De[...]

Compatibility CCITT Gr oup 3 Transmission Speed ITU-T Test Image #1 Coding Sche mes MH, MR, and MMR Modem Speed 9600, 7200, 4800, and 2400 bps Fax Loading Tray (Faxes Sent) 20 pages (paper weight 20 lb or 75 g/m 2 ) Minimum paper widt h = 6 in. (152 mm) Maximum paper width = 8.5 in. (216 mm) Maximum paper length = 17 in. (432 mm) Speed Dial ing 65 [...]

Copy Spee d Scan Margins 50 seconds per page Scan Resolution Copy Reduc tion 100%, 95%, 90%, 85%, 80%, 75% (Legal-to-Letter), 70% Multiple Copies Up to 99 Top margin=3.0 mm 3.0 mm Bottom margin=2.0 mm 3.0 mm Left margin: U.S. letter =0.0 mm 3.0 mm A4 =0.0 mm 0.0 mm Paper Si zes (for Paper Tray) U.S. letter = 8.5 x 11 in . U.S. legal = 8.5 x 14 i n.[...]

Ordering Information To order the s upplies and accessories listed in the table below, contact your H P dealer. If your dealer is out of s tock, you can order directly from HP for fast shipping service: Within the U.S: Call 1-800-538-8787 for all supplies /accessories except documents. Call 1-800-227-8164 to order user's gui des and technical [...]

Obtaining a Material Safety Data Sheet (MSDS) You can obtain the current MSDS for the print cartridge (HP Part No. 51626A) used in the HP OfficeJet Series 300 by mailing a request to this address in the USA: Hewlett-Packard Direct Marketing Organization, Bldg. 51LSE P.O. Box 58059 Santa Clara, CA 95051-8059 Warranty Information This warranty gi ves[...]

For HP printer products, the use of a non-HP or refilled print cartridge does not affect either the warranty to the customer or any HP support c ontract with the cust omer; print cartridge includes bot h toner cartrid ges and ink car tridges. Howev er, if prin ter failur e or damage is attributable to the use of a non-HP or refilled print cartridge[...]

The REN is useful to determine the q uantity of devices you may connect to your telephone line and still have all of those devices ring when your number is call ed. Too many devices on one line may result in fai lure to ring in res ponse to an incoming call. In most, but not all, areas the sum of the RENs of all devices should not exceed five (5.0)[...]

N Places where telephones are specifically installed t o alert emergency authorities such as fire, police, o r medical assistance personnel. N Hospital rooms, residential health care facilities, convalescent homes, and prisons . N Workstat ions for the hearing impaired. N Hotel, motel , or apartment lobbies; in stores w here telephones are used by [...]

CAUTION: Changes or modificati ons not expressly approved by Hewlett -Packard for compli ance could void t he user's aut hority to us e the equipment. Notice to Users of the Canadian Telephone Network: DOC Requirements Notice: The Canadian Department of Communications label identifies certified equip ment. Th e certification means th at the eq[...]

This digital apparatus does not exceed the Class B limits for radio noise emis sions from digita l apparatus set out in the Radi o Interference Regulations of the Canadian Department of Communicati ons. Le présent appareil numéri que n'émet pas de bruits radi oélectriques dépassant les limi tes applicables aux appareils numériques de la [...]

Index Symbols . (period), ! (exclamat ion point), , (comma), ' (apostrophe), () (parentheses), & (ampersand), # (number sign), @ (at sign), - (dash), * (asteris k), / (slash), = (equals sign), _ (underscore), 5-5 - (dash), t o enter a 2-s econd pause while dialing a fax number, 5-10 A adding an image to a PC fax restricti ons, 3-61 using t[...]

Index` ii comma (,) with Symbols button, 5-5 contrast adjusti ng for faxing and copying, 4-7 adjusting for paper faxes, 2-13, 2-14, 4-7 adjusting for paper faxes/copies, 1-13 adjusting for paper faxes/copies and copying, 2-14 Copy Reduct ion sett ing, 1-19 copying limit to number of copies you can make, 4-5 making reduced copies, 1-19 cover pages ([...]

Index` iii European DL envelope, loading for printing from your PC, 4-15 exclamation point (!) with Symbols button, 5-5 F factory setti ngs. See Self Test report fax compatibility , 7-4 margins during scanning, 7-4 maximum and minimum widths for scanning, 7-4 modem speeds, 7-4 transm ission speed, 7 -4 Fax dialog box (E clipse FAX SE), 3- 55, 3-60 [...]

Index` iv J jam. See paper jam L Left Arrow button, 5-3 letterhead (usin g in Eclipse FAX SE), 3-74, 3-76, 3-78 restricti ons, 3-73 letterhead paper , how to load, 4-3 letters of the alph abet, how to enter, 5-4-5-7 LIU type and version. See Se lf Test report Loaded Paper Size setting, 1-18 loading a document for faxing, 2-4, 2-6 loading envelopes [...]

Index` v phonebook (Eclipse FAX SE) adding, changing, or del eting from the Send Fax dialog box, 3-32 creating a group of names from, 3-30 deleting from t he Phonebook dialog box, 3-30 file formats for imported phonebooks, 3-33 importin g a file of existing e ntries, 3 -33 modifying in the Phonebook dialog box, 3-29 rules for, 3-26 selecting a name[...]

Index` vi changing the displ ay, 3-36 Receive Log (Eclipse FAX SE) ( continued ) deleting a fax from, 3-37 forwarding a fax to another person, 3-38 printing an en tire fax from, 3 -39 printing selected pages of a fax from, 3-39 using, 3-36 Receive Setup dialog box (Eclipse FAX SE), 3-35 Received, meaning i n Fax Log report, 1-28 receiving a PC fax,[...]

Index` vii Send Log (Eclipse FAX SE) adding an image to a fax in, 3-62 adding documents t o a fax in, 3-67 adding text t o a fax in, 3-58 Send Log (Eclipse FAX SE) ( continued ) changing the displ ay, 3-18 deleting a fax from, 3-22 printing, 3-22 printing a n entire fax from, 3- 39 printing selected pages of a fax from, 3-39 rescheduling a fax, 3-2[...]

Index` viii toolbars (Eclipse FAX SE). See Edit toolbar, Thumbnail toolbar, View toolbar Tools menu, 3-44 transparencies, loading for printing from your PC, 4-3 tutorials, entering alphabetic characters, Pages, 5-4 U U.S. No. 10 envelope, loading for printing from your PC, 4-15 underscore (_) with Symbols button, 5-5 uppercase letters, how to enter[...]