Konica Minolta 7222 manual

User's Guide Document F older Operations 7222 7228 7235[...]

Thank you for purchasing KONICA MINOLTA copier. This User's Guide describes the operating procedures and safety precautions of the KONICA MINOLTA copier so that you can handle it safely and make the best of its capabilities. Usually keep this manual close at hand for the convenience of reference later.[...]

i 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter Appendix Appendix Index Index Contents I ntr oducti on . .. . .. . . ..... .... ... ... ... ... ... ... .... ... ... ... ... ... .... ... ... ... ... ... ... .... .. iii G e tting Star te d ... ... ... .... ... ... ... ... ... ... .... ... ... ... ... ... .... ... ... ... ... ... ... .... .. iv Fe[...]

Co nt ent s ( co nt i nue d) ii Appendix Speci ficat ions . ......... .... ... ... ... ... ... ... .... ... ... ... ... ... .... ... ... ... ... A ppendix- 2 En t erin g Nam es .. ... ... .... ... ... ... ... ... ... .... ... ... ... ... ... .... ... ... ... ... A ppendix- 4 Scan Direct . . ........... .... ... ... ... ... ... ... .... ... ... ... [...]

iii Introduction Thank you for your purchase of the Konica Minolta di gital electronic photo-copying machine. This User’s Guide describes operating pro cedures and precautions for use of the Document Folder functions. Please read this User’s Guide b efore starting operation of the machine. To operate the Document Folder, the optional hard di sk[...]

iv Getting Started Fe a t ure s of t he Docum e nt Folder Pr inting the docu ment Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Print or Fax screen. Fo r d et ai ls, se e p. 3- 4. T ran sm itt in g Do cu me n ts vi a E -M ail Documents in the Document Folder can be transmitted via E-mail by opening th[...]

Get t i ng St art ed ( con t in ue d) v Pr inting Copi ed Doc uments Im media tel y Bef ore A ga in (R e- Prin t) By storing documents in the Re-Print Box when copying, up to 10 documents can be recopied as required. Fo r d et ai ls, se e p. 3- 22 . HINT[...]

Get t i ng St art ed ( con t in ue d) vi How t o U se This User’ s Gu ide Reminder! Enter nothing in the password input area if no pass word has been established. Ti tl e D es cr i bes pr i nc i- ple s of fu nc ti o ns , an d h ig hl i gh ts th e f u nc ti on s th a t c an - no t b e us ed t o ge th er . Sh ows th e vi e w of th e t ouc h s cr ee[...]

Get t i ng St art ed ( con t in ue d) vii Ma n u al St r uct u re The following manuals are included with m achine. Use r’ s G uid e (C op y O perat i ons) Describes the basic operation and the copy operation. Refer to this User’s Guide to see: • Precautions for installation and handling • How to turn the power on/off • How to supply pape[...]

Get t i ng St art ed ( con t in ue d) viii Use r Sof tw are CD Two manuals as follows are contained in this CD: • Web Utilities User’s Guide • Address Book User’s Guide[...]

Chapter W hat i s D o cu me n t F o lder? ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... ... 1-2 Syst em Bo x a n d Use r Box ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... ... 1-4 Con fi d e ntia l ity . .... ..... ..... .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... ... 1-5 Re- Pri [...]

1-2 What is Document Folder? The Document Folder can b e used only when the hard disk (HD-103 Type-A) is installed. Copy documents, print document, scanned documents and received faxes can be stored in the Docu- ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP, Transmission to the computer, or imported to [...]

What i s Do c umen t Fo l de r? ( con t i n ue d) 1-3 O utput Meth od an d Docum e nts wh ic h can be ou tput Documents which can be output and their output method are as follows. • To print a copy, print, scanner or Fax document, open the Document Folder from the Copy, Print, or Fax screen. • To transmit a copy, print or Fax via E-mail or to t[...]

1-4 System Box and User Box Document Folder is classified into System Bo x and User Box. Se e p. 4- 11 f o r de t ai ls of th e Us er Bo x Reg i st r at ion. Sy st em B ox When you purchase the copier, the System Box has been set. Its Box No. is 0. The System Box cannot be deleted. U ser B ox User Boxes are established when required by the key oper[...]

1-5 Confidentiality In the Document Folder, confidentiality of each box is secured by using a User ID and password. Each do cument is also kept in confidence by providing a document password for each document. • R e fer to p . 4-1 1 to es tabli sh o f U s e r I D . • R e fer to p . 4-1 1 to es tabli sh o f b ox pa s s w o r d. • R e fer to p [...]

1-6 Re-Print Function When copying documents, they can be stored in the Re-Print Box of the Document Folder to reprint without re-scanning. Up to ten documents c an be stored in the Re-Print Box. When you purchase the copier, it has been set so that the documents in the Re-Print Box are automatically deleted after one day. Se e p. 3- 22 f o r i nfo[...]

Chapter St ori ng D o cum ents in D o cumen t F o ld er .. .... ..... .... ..... ..... .... ..... ... 2-2 St ori ng C o py D oc umen ts .. ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... ... 2-4 St ori ng Scanne d Do c u m e nt ... .... ..... .... ..... .... ..... .... ..... ..... .... ..... . 2-12 St or ing D ocu m en ts i n Doc[...]

2-2 Storing Documents in Document F older Copied, faxed, printed and scanned documents can be sto red in the Document Folder. • Doc um e nt s rec ei ve d vi a the Fa x ar e au to mat i ca l l y s to r ed i n th e Doc um ent Fol d er . Re fe r to p . 4 -8 an d "U s er ’ s Gui d e (I n te rn et Fa x/ Fa x Op er at i ons ) " t o s et th [...]

S to ri ng D ocu ment s i n Doc u m e nt F old er ( c on ti n ue d) 2-3 St ore c - Proof C o py ± - Applicat i on (She et/Cover Inser t ion) ± - • S et t i ng is autom at i cally rese t so t hat a ll pa ges are pr i nt ed w i th out a cover , et c. fr om t he same pape r fee d t r a y. C hapt e r ± - • S et t i ng is automatica ll y r eset t[...]

2-4 Storing Copy Documents Copy documents can be stored in the Document Fol der by three methods as follows: • C opy & Box Store ................ .. Document is scanned, copied and stored in the Document Folder of a spec ified No. • B ox Store only ...................... .. Document is scanned and stored in the Document Folder of a specifie[...]

S tor i n g Co py Doc u m e nt s ( c on ti n ue d) 2-5 4. T o o pe n a box f o r whi ch th e Us er I D h as been set, pr ess t h e U s e r ID , ent er th e Use r ID (8 d igi ts o r le ss) o n th e scr een dis - p l ayed w i th th e key p ad an d p res s OK . To open a box for which no User ID has been set , go to the step 5. • I f a Us er ID ha s[...]

St or i ng Co py Doc u m e nt s ( con t i n ued ) 2-6 5. Pre ss F ile Na m e a n d e n ter the d ocume n t fil e name o n th e Da t a I n p u t scr een disp l ayed . F or de ta il , se e "En te ri n g N a m es " (p . A p pe nd ix - 4 ). C op y0 0 01 ha s be en s et as th e de fa ul t v alu e. Th e nu m era l va l ue i n cr ea se s by 1 w [...]

S tor i n g Co py Doc u m e nt s ( c on ti n ue d) 2-7 6. T o s et a p as sword f or the d o cume nt, p res s Docu me nt P ass - w o rd Setting an d e nte r th e pa s s w or d in t he fo llo wi ng p roc e- du r e . (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . • E nte r th e pa s s word i n 8 d ig its o r le s s[...]

St or i ng Co py Doc u m e nt s ( con t i n ued ) 2-8 7. T o sel ec t a b o x , p res s C ha rac ter to se arch an d th e k ey wit h th e l e tte r or n umber ( No . etc ) repr e s enting th e fi rst l e tte r of the b ox th at you a re s earch i n g f o r . O r ent er the Box No. ( 1 to 9 d i g it s) wi th th e key p ad in "Box N o. ", s[...]

S tor i n g Co py Doc u m e nt s ( c on ti n ue d) 2-9 8. When a b ox f o r whi ch a pa ssw o rd h as b e en s et i s se le cted , the P assw ord I n put scr een is i n dica t ed . Enter the password in the following procedure. (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . • E nte r th e pa s s word i n 8 d ig i[...]

St or i ng Co py Doc u m e nt s ( con t i n ued ) 2-1 0 Fo r Co py & Re - P r in t 1. Pre ss [ CO PY ] on th e con trol p a nel to di s p lay the C o p y sc ree n. 2. Pre ss Doc um ent F old er . 3. Pre ss Co py & Re -Pri nt . Copy screen is displayed. Up t o t en doc um ent s c an be s to r ed i n t he R e- Pr i nt Box . DET AIL S[...]

S tor i n g Co py Doc u m e nt s ( c on ti n ue d) 2-11 4. Set the c o p y functi on if re q ui r ed, s et th e orig i n a l docu m e nt a nd pre ss [ ST A R T ] o n t h e c o ntr ol pa nel. Th e de fa ul t valu e of th e fi le n am e i s Cop y0 00 1. T he n um e r ic al va l ue i nc re as es by 1 w it h e ac h do cu men t ’s st or ag e. • R e [...]

2-1 2 Storing Scanned Document Scanned documents are stored in the Document Fol der using the following procedure. 1. Pre ss [ SCAN NE R ] o n th e c o n tr ol p a nel to d i s p l ay the Sc an- n er sc ree n. 2. Pre ss BOX . 3. T o o pe n th e bo x fo r whi ch a Us er I D h as been set, pr ess the U s e r ID , ent er th e Use r ID (8 d igi ts o r [...]

S tor i n g Sca nn ed D ocu m e nt ( c on ti n ue d) 2-13 4. T o sel ec t a b o x , p res s C ha rac ter to se arch an d th e k ey wit h th e l e tte r or n umber ( No . etc ) repr e s enting th e fi rst l e tte r of the b ox th at you a re s earch i n g f o r . O r ent er the Box No. ( 1 to 9 dig its ) wi t h t h e key p a d in “Box No . ”, se[...]

St or i ng Sca nne d D ocu m e nt ( c on ti n ued ) 2-1 4 5. Pre ss F ile N a me , e n te r the fi l e n am e of th e d ocume n t o n the Da t a I n p u t scr een disp l ayed a nd pr ess OK . F or de ta il , se e "En te ri n g N a m es " (p . A p pe nd ix - 4 ). • Sca n0 00 1 ha s be en s e t as th e de f aul t va lu e. • The num er a[...]

S tor i n g Sca nn ed D ocu m e nt ( c on ti n ue d) 2-15 7. When s el ecti n g a box for w h ich a p assw ord h as be en se t, the P as swor d In put sc ree n is di sp layed . Enter the password in the following procedure. (1) Press P asswor d . (2) Enter the password (8 digits or under) and press OK . (3) Press OK . • E nte r th e pa s s word i[...]

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Chapter How t o S ee the D ocu m e nt L is t Scre en .... .... ..... .... ..... ..... .... ..... ... 3-2 Pr int ing t he D o c u m e n ts i n Bo x ... ..... .... ..... .... ..... .... ..... ..... .... ..... ... 3-3 Op erat ing t he R e - Prin t Fun cti o n ..... .... ..... .... ..... .... ..... ..... .... ..... . 3-22 Tr an smit o r T r a nsfe r a [...]

3-2 How to See the Document List Scr een • " P " i s i nd i ca te d on t he r igh t s id e of N o. o f a d ocu m e nt f or whi c h a pas sw or d ha s be en s et . • The pr i nt ing o f sc ann er do cu m en t s is a va ila bl e o nl y fo r t ho se sa ve d i n t he TI FF fo rm at . Sca nn er doc um ent s s av ed i n t h e P DF fo rm at [...]

3-3 Printing the Documents in Box Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Fax, or Printer screen. It is also possible to check the contents of a document, print the document list, delete documents, change the document name or password, etc., by pri nting only the first page of the document. • [...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-4 Pr inti ng doc ume nts Documents in the Document Folder are printed in the following procedure. 1. Pre ss Doc um ent F old er o n the C opy , F ax o r Pri nte r scr een . 2. O n the C op y scr een , p re ss PRINT on t h e s cre en d i sp l aye d.[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-5 3. When o p enin g a box for wh ich a Us er I D ha s b een se t , p re ss U s e r ID , ent er th e Use r ID (8 d igi ts o r le ss) o n th e scr een dis - p l ayed w i th th e key p ad an d p res s OK . To open a box for which no User ID has been set , go to the step 4. • I f a Us er ID ha [...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-6 5. When s el ecti n g a box for w h ich a p assw ord h as be en se t, the P as swor d In put sc ree n is di sp layed . Enter the password using the following procedur e. (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . (3) Press OK . • E nte r th e pa s s wo[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-7 6. Se le c t a doc u m e nt to b e pr inte d. • To d is pl ay th e n ext or pr ev i ous sc re en , p re ss or . • B y pr es si ng BA C K , t h e pr ev i ous sc re en a pp ea rs . • I f a do cu m en t h as a l on g f il e na m e, t he sc re en ca n be ch an ge d to d is pl a y on ly t h[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-8 8. Pre ss PRINT . 9. C hange th e print i ng func tio n a s r eq uire d. Setting can be changed for the following functions: • Cop y, Print and Scanner documents: No. of copies, output setting (output tray, sort, staple, punch), paper size, one/two- side d selection • Fax document: No. o[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-9 Pr inti ng the First Pa ge on ly To pri nt only the first page of the document in the Document Folder to check the contents of the document, follow the procedure below. 1. R e f er to th e s te ps 1 t hr ou gh 5 on p. 3 -4 ("Pr in ting doc u- me nts" ) to d i sp l ay the D oc um en[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-1 0 3. When a p assword h as b ee n se t f o r the d o cu m en t, e nter t h e p assw o rd usi ng the f oll o w ing proced u re . (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s e a p as swo r d o[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-11 Del eting D o cume nts Documents in the Document Folder are deleted in the following procedure. 1. R e f er to th e s te ps 1 t hr ou gh 5 on p. 3 -4 ("Pr in ting doc u- me nts" ) to d i sp l ay the D oc um ent L ist scr een . 2. Select a do c u m ent to b e delete d . • To d is[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-1 2 • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s e a p as swo r d of 8 di gi t s w h en th e " En ha n ce d Se cu r it y f un cti on " i s b ein g us ed . 4. Pre ss DE LE T E . 5. Pre ss YES . The document selected is deleted. DET AIL S[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-13 Pr inti ng the Docum ent Li st Document list in the Document Folder is printed in the following procedure. 1. R e f er to th e s te ps 1 t hr ou gh 5 on p. 3 -4 ("Pr in ting doc u- me nts" ) to d i sp l ay the D oc um ent L ist scr een . 2. Pre ss Do cu ment List Pri n t . Documen[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-1 4 C hec ki n g t h e Se t ti ng o f D ocu m e nt s Check the function settings established when the document was stored using the following procedure. 1. R e f er to th e s te ps 1 t hr ou gh 5 on p. 3 -4 ("Pr in ting doc u- me nts" ) to d i sp l ay the D oc um ent L ist scr een . [...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-15 • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s e a p as swo r d of 8 di gi t s w h en th e " En ha n ce d Se cu r it y f un cti on " i s b ein g us ed . 4. Pre ss Ch eck . Setting condition of the document selected is displ ayed. 5. A fte r c h ec ki ng the sett [...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-1 6 Cha nging the Doc umen t Name Document names of documents in the Document Folder are changed using the following procedure. 1. R e f er to th e s te ps 1 t hr ou gh 5 on p. 3 -4 ("Pr in ting doc u- me nts" ) to d i sp l ay the D oc um ent L ist scr een . 2. S el e c t a do c u me[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-17 3. When a p assword h as b ee n se t f o r the d o cu m en t, e nter t h e p assw o rd usi ng the f oll o w ing proced u re . (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s e a p as swo r d of[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-1 8 5. Pre ss Cha nge F ile N ame . Data input screen is displayed. 6. Ent e r th e new f ile n ame a nd pres s OK . F or de ta il , se e "En te ri n g N a m es " (p . A p pe nd ix - 4 ). 7. Ch eck th e fil e name a nd p r ess OK . HINT[...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-19 Set ting/C hanging t he P as s w or d Establish or change pass words for documents in the Document Folder using the following procedure. 1. R e f er to th e s te ps 1 t hr ou gh 5 on p. 3 -4 ("Pr in ting doc u- me nts" ) to d i sp l ay the D oc um ent L ist scr een . 2. Select th [...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-2 0 3. When a p assword h as b ee n se t f o r the d o cu m en t, e nter t h e p assw o rd usi ng the f oll o w ing proced u re . (1) Press the Password button. (2) Enter the password (8 digits or less) an d press the OK button. • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s [...]

P r intin g th e Do cum e n ts in Bo x ( co n tinued) 3-21 5. Pre ss P as s wor d se ttin g . Data Entry screen is displayed. 6. En t e r the p as swo r d an d p res s OK . 7. Pre ss OK . How to S ee t he Document List S c r een Prin ting th e D ocu m en ts i n Bo x Operating the Re -Pri nt Function Transmit or Trans f er a Doc ument i n t he Box I[...]

3-2 2 Operating the Re-Print Function When "Copy & Re-Print" method w as selected at the time of copy operation, documents have been stored in the Re-Print Box of the Document Folder. The documents stored in the Re-Print Box can be printed when required, only the first page of a document can be printed to check the contents, or the do[...]

O p er at i ng t he Re- P ri nt Fu nc ti on ( c on ti n ue d) 3-23 3. Se le c t a doc u m e nt to b e pr inte d. • To d is pl ay th e n ext or pr ev i ous sc re en , p re ss or . • I f a do cu m en t h as a l on g f il e na m e, t he sc re en ca n be ch an ge d to d is pl a y on ly t he D oc u- m e nt No . an d F ile N a m e by pr es sin g F il[...]

Oper at ing t he Re -P ri nt F unct ion (c o nt i nue d) 3-2 4 6. En t e r t he N o. o f co pies w ith th e key pa d a n d p res s [ ST ART ] on th e c o nt rol pa nel. Document selected is printed.[...]

O p er at i ng t he Re- P ri nt Fu nc ti on ( c on ti n ue d) 3-25 Pr inti ng the First Pa ge O nl y Only the first page of a document stored in the R e-Print Box can be printed using the following procedure to check the contents of the document. 1. Pre ss Doc um ent F old er o n the C op y scr een. 2. Pre ss Re - Pri nt . 3. Se le c t a doc u m e [...]

Oper at ing t he Re -P ri nt F unct ion (c o nt i nue d) 3-2 6 4. Pre ss PRO O F PR I N T . First page of the document selected is printed. 5. Pre ss [ ST A RT ] o n th e co ntr ol pa ne l.[...]

O p er at i ng t he Re- P ri nt Fu nc ti on ( c on ti n ue d) 3-27 Del eting D o cume nts Documents stored in the Re-Print Box are deleted using the following procedure. 1. Pre ss Doc um ent F old er o n the C op y scr een. 2. Pre ss Re - Pri nt . How to S ee t he Document List S c r een Prin ting th e D ocu m en ts i n Bo x Operating the Re -Pri n[...]

Oper at ing t he Re -P ri nt F unct ion (c o nt i nue d) 3-2 8 3. Select a do c u m ent to b e delete d . • To d is pl ay th e n ext or pr ev i ous sc re en , p re ss or . • I f a do cu m en t h as a l on g f il e na m e, t he sc re en ca n be ch an ge d to d is pl a y on ly t he D oc u- m e nt No . an d F ile N a m e by pr es sin g F ile N a m[...]

3-29 Transmit or Transfer a Docu ment in the Box Documents in the Document Folder can be transmitted via E-mail, transferred with FT P, or sent to the computer by opening the Document folder from t he Scanner screen. Whe n op en i ng t he Doc um e nt Fo ld er from t h e Cop y/ F ax/ P ri nte r s cr ee n, th e do cu m en t is o ut - pu t b y pr int [...]

Tr an s m i t or T ra ns f er a Do cumen t in t h e B o x ( co nt i nue d) 3-3 0 • U p to 8 di git s ca n b e en te re d f or a us er ID . • U s e a u se r ID of 4 to 8 dig i t s w h en th e " En ha nc ed S ec u rit y fu n cti on " is be in g us ed . • When a us er I D h as be en al r ea dy en te r ed whi l e in the au th or i za t [...]

Tra ns mit o r Tr an sf e r a Doc u m e nt i n t he Box ( c on ti n ue d) 3-31 5. When a b ox f o r whi ch a pa ssw o rd h as b e en s et i s se le cted , the P assw ord I n put scr een is i n dica t ed . Enter the password in the following procedure. (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . • E nte r th e [...]

Tr an s m i t or T ra ns f er a Do cumen t in t h e B o x ( co nt i nue d) 3-3 2 7. When a p assword h as b ee n se t f o r the d o cu m en t, e nter t h e p assw o rd in th e fol lowi ng p r o ce dure . (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s [...]

Tra ns mit o r Tr an sf e r a Doc u m e nt i n t he Box ( c on ti n ue d) 3-33 10. Sel ec t the addre ss i n dica ted or pr ess Ente r ad dr ess an d e nt e r an m a il ad dr es s . Re fe r t o th e "Use r ’s Gu i de ( N etw o r k/S c an ner Ope ra t io ns )" f or mo re i n fo rm at i on on t he m ai l ad dr es s s pec i fy i ng me t ho[...]

Tr an s m i t or T ra ns f er a Do cumen t in t h e B o x ( co nt i nue d) 3-3 4 T ransmitting w i th FTP Documents in the Document Folder are transmitted with FTP in the following proce dure. 1. Pre ss [ SCAN NE R ] o n th e c o n tr ol p a nel to d i s p l ay the Sc an- n er sc ree n. 2. Pre ss Doc um ent F old er . 3. When o p enin g a box for w[...]

Tra ns mit o r Tr an sf e r a Doc u m e nt i n t he Box ( c on ti n ue d) 3-35 4. T o sel ec t a b o x , p res s C ha rac ter to se arch an d th e k ey wit h th e l e tte r or n umber ( No . etc ) repr e s enting th e fi rst l e tte r of the b ox th at you a re s earch i n g f o r . O r ent er the Box No. ( 1 to 9 d i g it s) wi th th e key p ad in[...]

Tr an s m i t or T ra ns f er a Do cumen t in t h e B o x ( co nt i nue d) 3-3 6 6. Sel ec t a do cum en t t o be tr an sfer red w it h F TP . • The sc ann er do cu men ts ca nno t b e t ra ns mi tt e d. • To d is pl ay th e n ext or pr ev i ous sc re en , p re ss or . • B y pr es si ng BA C K , p r evi o us s cr ee n a ppe ar s . • I f a d[...]

Tra ns mit o r Tr an sf e r a Doc u m e nt i n t he Box ( c on ti n ue d) 3-37 8. Pre ss E-Mail / FTP Se n d . 9. Pre ss FT P . 10. Sel ec t the addre ss i n dica ted or pr ess Ente r ad dr ess an d en ter th e ho st ad d res s, fi l e pa th and o the r req uir ed i tem s. Re fe r t o t h e "U se r’ s Gu id e (N et wo rk /S ca nn er Op er at[...]

Tr an s m i t or T ra ns f er a Do cumen t in t h e B o x ( co nt i nue d) 3-3 8 T r ans mis sion i s ma de t o the c ompu ter Documents in the Doc ument Folder are transmitted to the shared folder on the computer in the following procedure. 1. Pre ss [ SCAN NE R ] o n th e c o n tr ol p a nel to d i s p l ay the Sc an- n er sc ree n. 2. Pre ss Doc[...]

Tra ns mit o r Tr an sf e r a Doc u m e nt i n t he Box ( c on ti n ue d) 3-39 4. T o sel ec t a b o x , p res s C ha rac ter to se arch an d th e k ey wit h th e l e tte r or n umber ( No . etc ) repr e s enting th e fi rst l e tte r of the b ox th at you a re s earch i n g f o r . O r ent er the Box No. ( 1 to 9 d i g it s) wi th th e key p ad in[...]

Tr an s m i t or T ra ns f er a Do cumen t in t h e B o x ( co nt i nue d) 3-4 0 6. Select a do c u m ent to b e tr a n sfe r re d to the c o m puter . • The sc ann er do cu men ts ca nno t b e t ra ns mi tt e d. • To d is pl ay th e n ext or pr ev i ous sc re en , p re ss or . • B y pr es si ng BA C K , p r evi o us s cr ee n a ppe ar s . ?[...]

Tra ns mit o r Tr an sf e r a Doc u m e nt i n t he Box ( c on ti n ue d) 3-41 8. Pre ss E-Mail / FTP Se n d . 9. Pre ss PC (SMB) . 10. Sel ec t the addre ss i n dica ted or pr ess En te r addr ess an d en ter th e ho st n ame a nd o t h er r eq u i re d it ems s uch as a fo l d e r. R ef er t o th e "U s er ’s G u ide (N et wo rk / S ca nn [...]

3-4 2 Importing Scanned Documents t o Computer Im por ti ng Sca nned Docum e nts to C om pu ter In order to import the scanned documents stored in the Document Folder to a computer, an application software compatible with the network/scanner driver, "KONICA MINOLTA Scanner Driver", and TWAIN scanner driver is required. • W he n s el ec [...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-43 In stalli ng the ne t wo rk sc a nne r dr iv er To use the network/scanner driver [KONICA M INOLTA Scanner Driver], install, first of all, the network/scanner driver into the com puter. Note that the installation of the network/scanner driver is restricted only to the OS&[...]

Im po rt i ng S can ne d D ocume nt s t o C o m p ute r ( c ont i nu ed ) 3-4 4 4. O p e n th e [En g lish Scan n er] fol d er on th e u ser s oft war e CD, the n d o u b le -c l i ck [Set u p . exe] . The [Select Language] screen is displayed. 5. Sel ec t your l an guag e , th en cli c k t he [O K] b u tt o n . The [Welcome] screen is displayed[...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-45 7. Cl i ck th e [N ext] bu tt o n . The [Installing] screen is displayed and the neces sary files are copied. When the copying ends, the [Installation complete] screen is displayed. How to S ee t he Document List S c r een Prin ting th e D ocu m en ts i n Bo x Operating t[...]

Im po rt i ng S can ne d D ocume nt s t o C o m p ute r ( c ont i nu ed ) 3-4 6 8. Cli ck the [F in i s h ] butto n. This completes the installation of the network s canner driver.[...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-47 Co nn ectin g the co mp ut er an d the har d disk The scan data stored on the prin t controller box is imported into the computer using the appli- cation software supporting the TWAIN sc anner driver. There is a variety of application software that supports TWAIN scanner [...]

Im po rt i ng S can ne d D ocume nt s t o C o m p ute r ( c ont i nu ed ) 3-4 8 5. I n th e [ D esti n ati on] , wh en i mp or ti ng sc an ne d dat a an d i n s er t i n g it i n to th e c ur rent ly o p en fi l e, selec t [Cu rr ent Do cu - ment]; wh e n impo rting the scan data as a ne w fil e , s elec t [N e w docum ent ]. 6. Clic k the [Scan ] [...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-49 10. Clic k the [Connect] b utton. The [KONICA MINOLTA Scanner Drive r] main screen is displayed. • Steps 7-10 refer only to the scanner driver settings default setup process. Subse- quentl y, the machine will connect to the previous scanner and the [KONICA MI NOLTA Scan[...]

Im po rt i ng S can ne d D ocume nt s t o C o m p ute r ( c ont i nu ed ) 3-5 0 Im por ti ng sc anned da ta into the c ompu ter The scanned data stored on the print controller box is imported to the computer using the application software supporting the TWAIN scanner driver. If [P DF] is s el ec ted a s th e fi le f or ma t, t h e sc an d at a ca n[...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-51 2. Se t th e pr oce ssin g f or th e sca nned da ta im por t i ng. In the default settings, document data is deleted after it has been imported in. T o d elete s ca nned da t a from the h ard disk 1. Click t h e [ Opti on] b u tton. The [Variable Option] screen is display[...]

Im po rt i ng S can ne d D ocume nt s t o C o m p ute r ( c ont i nu ed ) 3-5 2 5. T o ch an g e the s t o r ag e l o ca tio n , cl i ck th e [OK] bu tt on. The display returns to the [Variable Option] scr een. Do cu m en ts ar e no t sca nn ed i n n or mal l y if t h e d ri v e s pe ci f ie d w ith t he [T em p Fo l der s et- up fo r sc an ne r] s[...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-53 8. Clic k the [Readi ng ] b u tton . The scan data in the box is imported into the com puter. Sca nn er d ri ver s cr een This section explains the main screen for the network scanner driver. • Bo x No. Currently selected box number • Scanner Name Currently selected s[...]

Im po rt i ng S can ne d D ocume nt s t o C o m p ute r ( c ont i nu ed ) 3-5 4 • [Reading] b utton The selected scanned data is read. • [Delete] b utton The selected scanned data is deleted. • [Refresh] b utton The displayed contents are updated to the latest inform ation. • [Option] b utton The [Variable Option] screen is displayed. • [[...]

I mp ort i n g Sca nn ed D ocu m e nt s t o Co mput er ( c on ti n ue d) 3-55 • [Add] b utton The [Scanner box No. set-up] screen is display ed. • [Edit] b utton The [Scanner Box No. Set-up] screen with the selected scanner information is dis- played. • [Copy] button A copy of the selected scan settings is prepared. • [Delete] b utton The s[...]

[...]

Chapter Ke y Op erat or Oper ation Men u L i s t . .... ..... .... ..... .... ..... ..... .... ..... ... 4-2 Di spl a yi ng/C ompl eti ng D o cum ent F o l d er Setti ng .. ..... ..... .... ..... ... 4-4 Syst em Bo x Setti ng .. ..... .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... ... 4- 8 Us er B ox R egi strati on /Edit .[...]

4-2 Key Operator Operation Menu List The menu as listed below can be used for setting the K ey Operator Mode box. The * mark indicates the default values set when you purchase the machine. Sy st em B ox se ttin g Sets the items for the System Box as show n below. (See p. 4-8.) U ser B ox re g ist ra tio n /e d it Sets the items for the User Box as [...]

Ke y O p er at o r Ope ra t io n Menu L i st ( con t i n ue d) 4-3 U ser B ox li st User Box list can be displayed. (See p. 4-1 5.) Re -Pr int s ett ing Sets items for the re-print function.(See p. 4 -21) Item Description Document List Print List of documents stored in the U ser Box can be printed. EDIT Setting of User Box (Name, Character to searc[...]

4-4 Displaying/Completing Document Folder Setting Dis pla ying the Doc ume n t Folde r setti ng Key operator operation Document Folder setting screen is displayed in the following proce- dure. 1. Pre ss [ CO PY ]. 2. Pre ss [ HEL P ]. 3. Pre ss Key Op e mod e .[...]

Di s pla y in g/ C omp let i ng Do c umen t Fol de r S e t ti ng ( c on ti n ue d) 4-5 4. When a pa ssword h as be en set , th e Key O pera t or passwo rd sc ree n a ppea rs. P res s Passwo rd , e nter the passw o r d (wi th in 8 d igi ts) on t h e Data In put sc re en o r wit h the key p ad an d p res s OK . • The se rv ic e r ep re se nt at ive[...]

Di sp l ayi ng/ Co mpl e ti n g Doc u m e nt Fo ld er S et t in g ( co nt i nu ed) 4-6 6. Pre ss 6. D oc ume nt Fol de r . 4. F AX an d 5.P ri nt er may n ot be d i sp la ye d de pe nd in g o n th e o p tio na l s ett i n gs . 7. S e t t h e re qu i r ed it e m s. W hen t h e "E nh an ce d S e cu rit y fu nc tio n" h as be e n s et u p, 4[...]

Di s pla y in g/ C omp let i ng Do c umen t Fol de r S e t ti ng ( c on ti n ue d) 4-7 Exi ting th e Docu ment Folde r se t tin g Key Operator Document Folder setting is completed using the following procedure. 1. Pre ss RE TURN o n th e Box s et ti n g scr een . 2. Pre ss RE TURN o n th e Key o pe rato r mo de scr een . The Copy screen returns. K [...]

4-8 System Box Setting Set the items for the System Box. • P assword setting Set the password for the System Box in 8 digits or less. • O ption setting Document auto delete It can be set so that the documents stored in the System Box are automatically deleted. Select time until the deletion from the fol- lowing values: None*/12 hours/1 day/2 da[...]

S yst e m B ox Se t ti ng ( c on ti n ue d) 4-9 4. Pre ss P a sswo rd , e n ter th e p assw o r d on the Data Input sc ree n d i s played a nd pr ess OK . Enter the password in 8 digits or less. • E nte r th e pa s s word i n 8 d ig its o r le s s . • U s e a p as swo r d of 8 di gi t s w h en th e " En ha n ce d Se cu r it y f un cti on &[...]

Sy st em Bo x Se tt i ng ( c on ti n ued ) 4-1 0 8. Pre ss RE TURN . Box setting screen returns.[...]

4-11 User Box Registration/Edit In this mode you can register new boxes or make changes to user boxes that have already been registered. By p re ss i ng t he Us er Box lis t bu tt o n, s et t ings o f t he U se r Bo x ca n be c ha nge d. For de ta i l s , se e p. 4- 17 . • Box No. Sets the Box No. of the User Box in the range of 1 to 99 9999999. [...]

Us er B o x Re gi st ra ti o n/ E di t (c o nti nue d) 4-1 2 1. O p e n th e Box s ett ing s cre en (S ee "Disp l ayi n g th e D oc um ent Fold e r s etting"(p.4-4)). 2. Pre ss 2. Use r Box regi st ra tio n/e dit . 3. En t e r the B ox No . with the k eyp ad o n th e co nt r o l p an el . • Di gi t s ca n be use d i n t he r an ge of 1 [...]

Us er B ox R eg is tr at i on /E di t ( c on t in ue d) 4-13 5. When a b ox f o r whi ch a pa ssw o rd h as b e en s et i s se le cted , the P assw ord E nt r y scr een is di sp laye d . Enter the password in the following procedure. (1) Press P asswor d . (2) Enter the password (8 digits or less) and press OK . (3 ) P ress OK . • E nte r th e pa[...]

Us er B o x Re gi st ra ti o n/ E di t (c o nti nue d) 4-1 4 8. T o se t a U ser I D , pr ess U ser I D and e n te r th e U se r ID with th e key pad in 8 dig its o r l ess . U ser I D is an E C M U ser I D s e t by th e k ey op erato r o f th e c o p ie r. Re fe r to th e "U s e r’s Guide ( Cop y Op er at i on s) " f o r de t ai ls. 9.[...]

4-15 User Box List User Box list can be displayed. In the User B ox list, list of the documen ts stored in the User Box can be printed, contents of registration of the User Box can be changed, or User Box can be deleted. Pr inti ng the docu me nt list 1. O p e n th e Box s ett ing s cre en (S ee "Disp l ayi n g th e D oc um ent Fold e r s etti[...]

Us er B o x L i st ( con t in ued ) 4-1 6 4. Pre ss Do cu ment List Pri n t . 5. When a b ox f o r whi ch a pa ssw o rd h as b e en s et i s se le cted , the P assw ord E nt r y scr een is di sp laye d . Enter the password in the following procedure. (1) Press P asswor d . (2) Enter the password (8 digits or less) and press OK . (3) Press OK . • [...]

Us er Bo x L i st ( con t i n ue d) 4-17 6. Select Do c um en t L i st a n d pr ess PR I N T . List is printed and the List print screen returns. Cha nging the Se tting of Us er B o x 1. O p e n th e Box s ett ing s cre en (S ee "Disp l ayi n g th e D oc um ent Fold e r s etting"(p.4-4)). 2. Pre ss Us er Box l i s t . 3. S e le ct a Us e [...]

Us er B o x L i st ( con t in ued ) 4-1 8 • Pr ess or t o dis pl ay th e ne xt or pr ev io us sc re en . • B y pr es si ng RE TUR N , th e B ox S e tting sc re e n re turn s. 4. Pre ss EDIT . User Box Registration/Edition screen is di splayed. 5. When a b ox f o r whi ch a pa ssw o rd h as b e en s et i s se le cted , the P assw ord E nt r y sc[...]

Us er Bo x L i st ( con t i n ue d) 4-19 Deleti ng the User Box Us er Bo x s t or ing do cum en ts ca nn ot b e d el et e d. I n o r der t o de le t e th e Us er Bo x, a l l o f the do cu m en ts stor e d in it sh ou ld be d el et e d fi r st. 1. O p e n th e Box s ett ing s cre en (S ee "Disp l ayi n g th e D oc um ent Fold e r s etting"[...]

Us er B o x L i st ( con t in ued ) 4-2 0 5. When a b ox f o r whi ch a pa ssw o rd h as b e en s et i s se le cted , the P assw ord I n put scr een is d i sp l ay . Enter the password in the following procedure. (1) Press P asswor d . (2) Enter the password (8 digits or less) an d press OK . (3) Press OK . • E nte r th e pa s s word i n 8 d ig i[...]

4-21 Re-Print Setting Set the items for the Re-Print function. • R e-Print ............................ Set whether to use the Re-Print function. ON/OFF* • D ocument auto delete ...... It can be set so that the documents stored in the Re-Print Box are automatically deleted. Select time until the deletion from the following values: None/12 hours[...]

Re- Pr i n t S e t t i ng ( c on t in ued ) 4-2 2 4. Press [D o c ume n t a u to delete ] - ED I T and sel ec t wh eth er the docum e n ts i n the R e -Prin t B o x ar e auto m atica lly deleted or no t. 5. Pre ss OK . To d i sc on ti nu e t he s et t ing , pr e ss C ANCE L . DET AIL S[...]

Appendix Appendix Sp ecifi ca tions .. .... ..... ..... .... ..... .... ..... .... ..... .... ..... .... ..... .... Ap pe nd i x -2 En te r i ng Nam e s .. ..... ..... .... ..... .... ..... .... ..... .... ..... .... ..... .... Ap pe n d i x -4 Sca n D i r e ct ..... .... ..... ..... .... ..... .... ..... .... ..... .... ..... .... ..... .... Ap pe[...]

Ap pendix -2 Specifications No. of Document Folders: 1000 max. • N o. of documents which can be stored in one box: 200 • M ax. No. of pages of 1 document: 1000 • D ocument types and storage/output operation by mode Cop y docume nt Pr i n ter docum en t F ax docum en t Scann er do cume nt Stor age to Doc- ument Fol der M anu all y f r om Co py[...]

S pec i fi c ati ons ( c on ti n ue d) Ap pendix -3 Appendix Appendix * Scanner documents saved in the PDF format cannot be printed. Documents which can be handled in the Document Folder opened from the printer screen OO O U * Documents which can be handled in the Document Folder opened from the scanner screen OO O X Documents which can be handled [...]

Ap pendix -4 Entering Names A screen displays to allow you to enter a name. The procedures for entering characters from the screen are described below. @ • Pr ess DEL . to dele te the cu rrent cha rac ter. • T o de le te al l e nt ere d ch ar ac te r s, p res s [ CLEAR ] or [ STOP ]. Keyboa rd Press Shift Press Normal Press Normal Press Keyboa [...]

E nt e ri ng N ames ( con t in ue d) Ap pendix -5 Appendix Appendix Ente ring Le tt ers and s y mb ols 1. Pre ss . Upper-case letters of alphabet, lower-case letters of alphabet, and symbols will appear in this order. Fo r De t ai l s ab ou t Ke yb oa rd , s ee "E nt er i ng w it h t h e ke yb oar d " . 2. When t h e d es ir ed ch ar act [...]

Ap pendix -6 Scan Direct O vervi ew of S c an D ir e ct Scan Direct is a tool to take out the data scanned with the Konica Minolta copier compatible with a scanner from multiple boxes. Data taken out cannot be referred to or process ed with the Scan Direct. Co nt ac t y ou r se r vi ce r e pr es en ta ti v e f or d et a ils o f S ca n Di re ct . M [...]

Sca n Di r ec t ( con t in ue d) Ap pendix -7 Appendix Appendix Hel p Func tion Operating method and other conditions of this tool are described in the help file. Refer to the help functions for detailed operating requirem ents, etc. H o w to o p e n th e He lp Fi le 1. C lic k the H e lp men u i n th e m a in wi ndo w and c l ic k the Con- tents. [...]

[...]

Ind ex-1 Index Index Index A Add .................................................... ........ 3-55 B Box No. .................................... 3-53 , 4-2 , 4-11 Box No. Selection .............................. ........ 3-54 Box Store only ................................... .......... 2-4 C Changing the Document Name ......... ........ 3-16 Cha[...]

I n dex ( c on ti n ued ) Ind ex- 2 System Box ....................................... .......... 1-4 System Box Setting ........................... .. 4-2 , 4-8 T To delete scanned data from the hard disk 3-51 To leave the scanned data in the hard disk 3-51 U User Box ............................................ .......... 1-4 User Box List ......[...]

MEM O[...]

MEMO[...]

2004 K ONICA MINOL T A BUSINESS TECHNOL OGIES, INC. Printed in Ger many 27LN97990-00 2004.2 http://konicaminolta.com/ Recycled paper is used f or the inside pages of this manual.[...]