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Konica Minolta BIZHUB C220 manual

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Table of contents for the manual

  • Page 1

    Fax Driver Operations User’ s Guide User’ s Guide *XXXXXXXX00* *XXXXXXXX00* Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen • Germany T el.: +49 (0) 511 74 04-0 Fax: +49 (0) 511 74 10 50 www .konicaminolta.eu © 2009 Konica Minolta Business Solutions Europe GmbH All rights reserved. Printed in Germany .[...]

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    [...]

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    bizhub C360/C280/C220 (Version 3) Contents-1 Table of contents 1 Introduction 1.1 About this man ual .............. .............. ................. ................. .............. ................. .............. ................ 1-3 1.1.1 Configuration of this manual .............. .............. ................. .............. ................[...]

  • Page 4

    Contents-2 bizhub C360/C280/C220 (Version 3) 4.2 Settings ...... .............. ................. ................. .............. ................. .............. ................ . ................ ...... 4-11 4.2.1 Common Settings ........... ................. ................ ................. .............. ................. ............... ..[...]

  • Page 5

    1 Introduction[...]

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    [...]

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    bizhub C360/C280/C220 (Version 3) 1-3 1.1 About this manual 1 1 Introduction Thank you for purchasing this machin e. When you attach an optional Fax Kit to this product, you can send a document as a fax direct ly from a com- puter operating Windows. This User's Guide describes the functions, operating instructions, and precautions f or correct[...]

  • Page 8

    About this manual 1 1-4 bizhub C360/C280/C220 (Version 3) 1.1 1.1.4 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING - This symbol indicates that a failu re to heed the in st[...]

  • Page 9

    bizhub C360/C280/C220 (Version 3) 1-5 1.1 About this manual 1 d Reference This symbol indicat es a reference. View the reference as required. Key symbols [ ] Key names on the touch pan el or computer screen, or a n ame of user's guide are in dicated by these brackets. Bold text Key names on the control pa nel, p art names, product names and op[...]

  • Page 10

    About this manual 1 1-6 bizhub C360/C280/C220 (Version 3) 1.1[...]

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    2 Overview[...]

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    [...]

  • Page 13

    bizhub C360/C280/C220 (Version 3) 2-3 2.1 Printer controller 2 2 Overview This chapter describes the overview an d connection envi ronment of the printer controller that p rovides the PC-FAX function. 2.1 Printer controller The printer controller is a device that allows this mach ine to be u sed as a printer. The PC -FAX function, which sends a fax[...]

  • Page 14

    Printer controller 2 2-4 bizhub C360/C280/C220 (Version 3) 2.1 2.1.2 PC-FAX transmission procedures Usually, for sending a fax, hand-written or printed documents are loaded on the fax ma chine, and then sent. Using the fax driver allows you to direct ly send a fax without using paper simply by operating the computer (PC-FAX transmission). Data sent[...]

  • Page 15

    bizhub C360/C280/C220 (Version 3) 2-5 2.2 Operating environment 2 2.2 Operating environment This section describes systems requir ed for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Windows Operating system Windows NT Workstat ion Version 4.0 (SP6 [...]

  • Page 16

    Setup procedures 2 2-6 bizhub C360/C280/C220 (Version 3) 2.3 2.3 Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to t he computer and installing the fax driver to the computer. Perform the s etup using the following procedures. 2.3.1 For ne[...]

  • Page 17

    3 Installation of Fax Driver[...]

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    [...]

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    bizhub C360/C280/C220 (Version 3) 3-3 3.1 Connection method and installation proced ure 3 3 Installation of Fax Driver This chapter describes how to install the fax driver. 3.1 Connection method and installation procedure Before you can use this printing system , you must install the fax driver. The fax driver refers to the program that controls su[...]

  • Page 20

    Connection method and in stallation procedure 3 3-4 bizhub C360/C280/C220 (Version 3) 3.1 3.1.2 Windows 2000/XP/Server 2003 Reference - When using Windows 2000/XP/Server 2003, log on to the computer using a user na me with the Admin- istrator privilege, and then install the printer driver. d Reference Before you can use t his machine in the network[...]

  • Page 21

    bizhub C360/C280/C220 (Version 3) 3-5 3.2 Installation using Add Printer Wizard 3 3.2 Installation usin g Add Printer Wizard This section describes how to install the driver using network connecti on (LPR/Port9100). To use LPR/Port9100 print ing, specify the port while installing the printer driver. d Reference For setup procedures for other networ[...]

  • Page 22

    Installation using Add Printer Wizard 3 3-6 bizhub C360/C280/C220 (Version 3) 3.2 4 Click [Add a printer] on the toolbar. [Add Printer] Wizard appears. 5 Click [Add a local printer]. The page for [Choose a printer port] appears. 6 Click [Create a new port:], and then select [S tandard TCP/IP Port] as the type of port. 7 Click [Next]. 8 Select [TCP/[...]

  • Page 23

    bizhub C360/C280/C220 (Version 3) 3-7 3.2 Installation using Add Printer Wizard 3 3.2.3 Windows XP/Server 2003 Reference - Installing the driver to Windows XP/Server 2003-based computers requ ires the administrator author ity. 1 Insert the printer driver DVD-ROM into the DVD-ROM drive of the comp uter. 2 Click [Start], and then select [Printers and[...]

  • Page 24

    Installation using Add Printer Wizard 3 3-8 bizhub C360/C280/C220 (Version 3) 3.2 19 Follow the instructions on the pages that follow. % If the [Windows Logo testing] or [Digital Signature] window ap pears, click [C ontinue Anyway]. % If both [RAW Port Number] and [LPD Setting] are enabled in the network settings for this machin e, check the enable[...]

  • Page 25

    bizhub C360/C280/C220 (Version 3) 3-9 3.2 Installation using Add Printer Wizard 3 17 Select a desired fax driver folder on the DVD- ROM, and then click [Open]. % Select a folder according to the printer driv er, operating system, and language to be used. 18 Click [OK]. The [Printer:] list appears. 19 Click [Next >]. 20 Follow the instructions on[...]

  • Page 26

    Installing u sing plug and play 3 3-10 bizhub C360/C280/C22 0 (Version 3) 3.3 3.3 Installing using plug and play 3.3.1 Windows Vista/7/Server 2008/Server 2008 R2 Reference - In Windows 7/Server 2008 R2, the installation disk cannot be speci fied after the connection ha s been established. Install the fax driver ac cording to the installation proced[...]

  • Page 27

    bizhub C360/C280/C220 (Version 3) 3-11 3.3 Installing using plug and play 3 4 Insert the printer driver DVD-ROM into the DVD-ROM drive of the comp uter. The information on the disk is sear ched for, and then the list of t he software supported by this machine appears. 5 Select a desired fax driver na me, and then click [Next]. 6 Follow the instruct[...]

  • Page 28

    Installing u sing plug and play 3 3-12 bizhub C360/C280/C22 0 (Version 3) 3.3 Reference - In Windows Vista/Serve r 2008, [Update Driver ...] is also available. In Windows Vista/Server 2008, you can specify [Update Dri ver ...] by opening [Properties] for this machine that is li sted in [Other devices] under [Device Manager]. To select [Device Manag[...]

  • Page 29

    bizhub C360/C280/C220 (Version 3) 3-13 3.3 Installing using plug and play 3 3.3.3 Windows 2000 1 Connect this machine to the comput er usin g a USB cable, and then start the computer. NOTICE During startup of the computer, do not unplug or plug the cable. 2 Insert the printer driver DVD-ROM into the DVD-ROM drive of the comp uter. 3 Turn on the mai[...]

  • Page 30

    Uninstalling the fax driver 3 3-14 bizhub C360/C280/C22 0 (Version 3) 3.4 3.4 Uninstalling the fax driver When you have to remove th e printer driver, for example, when reinstallation of th e fax driver is necessary, remove the driver using the following procedure. 1 Open the [Printers] window (in Windows 7/Se rver 200 8 R2, open the [Devices and P[...]

  • Page 31

    bizhub C360/C280/C220 (Version 3) 3-15 3.4 Unins talling the fax driver 3 Reference - Even if you remove the fax driver using the above pro cedures, the model informati on file remain s in the computer. For this reason, when rein stalling the same version of the fax driver, the driver may not be rewritten. In this case, remove the foll owing fil es[...]

  • Page 32

    Uninstalling the fax driver 3 3-16 bizhub C360/C280/C22 0 (Version 3) 3.4[...]

  • Page 33

    4 Fax Driver Setting[...]

  • Page 34

    [...]

  • Page 35

    bizhub C360/C280/C220 (Version 3) 4-3 4.1 Sending a fax 4 4 Fax Driver Setting This section describes how to use the fax driver. 4.1 Sending a fax 4.1.1 Sending operation Reference - To use the fax function, t he optional Fax Kit must be installed in this machine. d Reference For details on the fax functions, refer to the [Use r's Guide Networ[...]

  • Page 36

    Sending a fax 4 4-4 bizhub C360/C280/C220 (Version 3) 4.1 % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is sele cted, you will not be able to clear this check box. International Transmis sion Mode: Select the c heck box to send a fax at a lower spee d for overseas c[...]

  • Page 37

    bizhub C360/C280/C220 (Version 3) 4-5 4.1 Sending a fax 4 4.1.2 Selecting a recip ient from a phone book d Reference Before using the phone book, register the name and fax number of the recipient. For de tails, refer to page 4-26. 1 When sending a fax, click [Add from Phone Book.. .] in the [FAX Transmission Popup] window. % To open the [FAX Transm[...]

  • Page 38

    Sending a fax 4 4-6 bizhub C360/C280/C220 (Version 3) 4.1 4.1.3 Selecting a recipient from an address book d Reference Before you can select a rec ipient from the address book of this machine, you must add the name and fa x number of the recipient to the address book of this ma chine. For details, refer to the [User's Guide Network Scan/Fax/Ne[...]

  • Page 39

    bizhub C360/C280/C220 (Version 3) 4-7 4.1 Sending a fax 4 4.1.4 Configuring the tr ansmission conditions When sending a fax , c lick [Fax Mode Se tting Details] in t he [FAX Transmission Popup] window to display the [Fax Mode Details] window. In this window, configure tran smission conditions. Reference - When sending a fax using a timer, ma ke sur[...]

  • Page 40

    Sending a fax 4 4-8 bizhub C360/C280/C220 (Version 3) 4.1 3 Select the size of the cover sheet from the [Cover Size] drop-down list. 4 Use the [Basic] tab to specify the format of the cover sheet and subject of the fax. 5 Use the [Recipient] tab to specif y the information about the recipi ents to add to the cover sheet. Item Name Functions [Style][...]

  • Page 41

    bizhub C360/C280/C220 (Version 3) 4-9 4.1 Sending a fax 4 % Selecting [Chang e Each Recipien t] allows you to create up to 40 individua l cover sheets. % Even if you select [Change Each Recipient], the fi rst cover sheet is displaye d in [Preview] as a sam- ple. % Selecting [Load with Joint Name ] or [Change Each Recipient] adds the registered name[...]

  • Page 42

    Sending a fax 4 4-10 bizhub C360/C280/C22 0 (Version 3) 4.1 8 Check the specified contents. To confirm the enlarged layout image, click [C heck...]. % Clicking [Add...] allows you to save the cover shee t settings with a name. You can recall them from the [Cover Sheet Settings] list next time. 9 Click [OK].[...]

  • Page 43

    bizhub C360/C280/C220 (Version 3) 4-11 4.2 Settings 4 4.2 Settings 4.2.1 Common Settings This section describes the settings an d buttons common to tabs of the [Pri nting Preferences] or [Properties] page of the fax driver. To open the [Printing Preferences] page, click [Properties] (or [Preferences]) in the [Print] dialog box or right- click the p[...]

  • Page 44

    Settings 4 4-12 bizhub C360/C280/C22 0 (Version 3) 4.2 d Reference To enable the install ed options, it is necessary t o config ure their settings in [Device Option]. For details, refer to page 4-23. 4.2.2 [FAX] tab View Displays the sample page lay out base d on curre nt settings for ch ecking the TX result image. You can check the c onfigured fun[...]

  • Page 45

    bizhub C360/C280/C220 (Version 3) 4-13 4.2 Settings 4 4.2.3 [Basic] tab 4.2.4 [Layout] tab 4.2.5 [Stamp/Composition] tab 4.2.6 [Quality] tab 4.2.7 [Configure] tab Reference - To display the [Configure] ta b, right-click the icon for the installe d printer with a name like "xxxxxxx FAX", and then click [Properties]. Item Name Functions [Or[...]

  • Page 46

    Settings 4 4-14 bizhub C360/C280/C22 0 (Version 3) 4.2 - The function of [Obtain De vice Information] is available only when your computer is conn ected to and can communicate with this machin e. To use [Obtain Device Information], in Administrator Settings of this machine, set [System Connection] - [OpenAPI Setti ngs] - [Authentication] to [OFF]. [...]

  • Page 47

    bizhub C360/C280/C220 (Version 3) 4-15 4.3 Configuring the [FA X] tab settings 4 4.3 Configuring the [FAX] tab settings Reference - When sending a fax using a timer, ma ke sure that the time set in the computer matches that set in this machine. If the sending time is before the current time set in this machine, the fax will be sent on the following[...]

  • Page 48

    Configuring the [Basic] tab settings 4 4-16 bizhub C360/C280/C22 0 (Version 3) 4.4 4.4 Configuring the [Basic] tab settings 4.4.1 Configuring a custom size To send a fax of the original of a custom size, specify a paper size following the procedure shown below. 1 Select [Custom Size] from [Ori ginal Size] or [Paper Size]. The [Custom Size Setting s[...]

  • Page 49

    bizhub C360/C280/C220 (Version 3) 4-17 4.4 Configuring the [Basic] tab settings 4 4.4.2 Configuring user au thentication settings When the authentica tion mode is configured on this machine, enter the user name and password. Reference - If you enter an incorrect user name or passw ord fo r the [User Authenticati on] settings of this machin e or hav[...]

  • Page 50

    Configuring the [Basic] tab settings 4 4-18 bizhub C360/C280/C22 0 (Version 3) 4.4 4.4.3 Configuring acco unt track settings When the [Account Track] settings are confi gured on this machine, you must enter the account na me and password. Reference - If you enter an incorrect ac count na me or password for the [Account Tr ack] settings on this mach[...]

  • Page 51

    bizhub C360/C280/C220 (Version 3) 4-19 4.5 Configuring the [Lay out] tab settings 4 4.5 Configuring the [Layout] tab settings 4.5.1 Combining pages (N in 1 or performing Poster Mode printing) Specify N in 1 printing, which print s a whole document consisting of multiple pages on to one sheet , or Poster Mode printing, which prints information on a [...]

  • Page 52

    Configuring the [Stamp/Composition] tab 4 4-20 bizhub C360/C280/C22 0 (Version 3) 4.6 4.6 Configuring the [Stamp/Composition] tab 4.6.1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark. 1 Click the [Stamp/Composition] tab. 2 Select the [Watermark] ch eck box. 3 Select the watermark you[...]

  • Page 53

    bizhub C360/C280/C220 (Version 3) 4-21 4.6 Configuring the [Stam p/Composition] tab 4 5 Configure the following items. % You can register up to 30 sharing waterma rks, and up to 20 private watermarks. % Only the administra tor can select the [Sharing] check box. 6 Click [OK]. Item Name Functions [Watermark Name] Enter th e name of the wa termark. Y[...]

  • Page 54

    Configuring the [Quality] tab settings 4 4-22 bizhub C360/C280/C22 0 (Version 3) 4.7 4.7 Configuring the [Quality] tab settings Item Functions [Font Settings...] Select whether the fonts to be downloaded from a computer to this ma- chine are bitmap fonts or outline font s. In addition, specify whethe r to re- place the T rueType fonts by p rinter f[...]

  • Page 55

    bizhub C360/C280/C220 (Version 3) 4-23 4.8 Configuring the [Configure] tab settings 4 4.8 Configuring the [Configure] tab settings 4.8.1 Selecting the option Configure the installed status of the options to make th eir functions available to this machin e in the [Printing Preferences] p age of the fax driver. Any options that are installed in this [...]

  • Page 56

    Configuring the [Configure] tab settings 4 4-24 bizhub C360/C280/C22 0 (Version 3) 4.8 Reference - If the setting for [Model] is available, select the model to be used. - The machine type and option in [Device Option ] are specified automa tically if [Obtain Settings... ] is set to [Auto]. If [Auto] is not enabled, be sure to specify the machine an[...]

  • Page 57

    bizhub C360/C280/C220 (Version 3) 4-25 4.8 Configuring the [Configure] tab settings 4 4.8.2 Changing the en cryption passphrase When the encrypti on passphrase is user-defin ed on this machine, enter the pa ssphrase. An encryption key is automat ically created for the en tered text, and used for co mmunication with this ma- chine. d Reference In [E[...]

  • Page 58

    Using phone books 4 4-26 bizhub C360/C280/C22 0 (Version 3) 4.9 4.9 Using phone books 4.9.1 Adding recipient s to a phone book Adding frequently used reci pients to a phone book al lows you to recall them wh en sending faxes. Use the [FAX] tab of the fax d river to add re cipients to a phone book. 1 In the [FAX] tab of the fax drive r, click [Phone[...]

  • Page 59

    bizhub C360/C280/C220 (Version 3) 4-27 4.9 Using phone books 4 4 To add the recipient to groups, sele ct the ch eck boxes for th e groups. % Adding a recipient to a group allows you to sendin g a fax to the recipient by specifying the group as a recipient (Broadcast). If you expect to freque ntly send faxes to partic ular members, it will be useful[...]

  • Page 60

    Using phone books 4 4-28 bizhub C360/C280/C22 0 (Version 3) 4.9 4.9.2 Editing a phone book Editing or organizing a phone book, for example, chan ging the registered personal information or group name, enhances its u sability. Changing the pers onal information Select the name of the recipient you want to change from [Personal List] on the left of t[...]

  • Page 61

    bizhub C360/C280/C220 (Version 3) 4-29 4.9 Using phone books 4 Creating a folder Select [Personal List] on the left of the phone book, and click [Add Folder.. .] to create a folder. You can also select [Add Folder... ] in the [Edit] menu to create a folder. You can move a recipient from [Personal List] to the new folder by dragging the name to the [...]

  • Page 62

    Saving the fax driver settings 4 4-30 bizhub C360/C280/C22 0 (Version 3) 4.10 4.10 Saving the fax driver settings You can save the changed fax driver settings and rec all them if necessary. 4.10.1 Saving the settings 1 Change the fax driver settings in th e [Basic], [Layout], or other tab. 2 Click [Add...] next to the [Favorite Setting] box . 3 Con[...]

  • Page 63

    bizhub C360/C280/C220 (Version 3) 4-31 4.10 Saving the fax driver settings 4 d Reference You can save (export) the settings in a file. For details, refer to page 4-32. 4.10.2 Recalling settings Open the [Printing Pref erences] page of the fax d river, and select the n ame of settings to be recalled from the [Favorite Setting] drop-down list. The se[...]

  • Page 64

    Saving the fax driver settings 4 4-32 bizhub C360/C280/C22 0 (Version 3) 4.10 4.10.4 Importing settings/Exporting settings You can save (export) the settings in a file or load (import) them from th e file. This is useful when using the same settings on a different computer. 1 Click [Edit...] in [Favorite Setting] in the [P rinting Prefere nces] pa [...]

  • Page 65

    5 Troubleshooting[...]

  • Page 66

    [...]

  • Page 67

    bizhub C360/C280/C220 (Version 3) 5-3 5.1 Cannot s end fax es 5 5 Troubleshooting This chapter describes troubleshooting procedures. 5.1 Cannot send faxes This section describes how to solve issues and probl ems that you may encounte r while using th e printer. If you cannot send a fax even when you have compl eted the sending procedure, check the [...]

  • Page 68

    Cannot configure settings/cannot send faxes according to the settings 5 5-4 bizhub C360/C280/C220 (Version 3) 5.2 5.2 Cannot configure settings/canno t send faxes according to the settings Check the following items when you cannot configure se ttings of the fax driver or cannot send a fax accord- ing to the settings you have configured. Reference -[...]

  • Page 69

    6 Appendix[...]

  • Page 70

    [...]

  • Page 71

    bizhub C360/C280/C220 (Version 3) 6-3 6.1 Glossary 6 6A p p e n d i x This chapter describes terms used in th is document. Read this chapter if necessary . 6.1 Glossary Term Description 10Base-T/ 100Base-TX/ 1000Base-T A set of specifications under the Etherne t standards. Those cables that consist of tw isted copper wire pairs a re used. The trans[...]

  • Page 72

    Glossary 6 6-4 bizhub C360/C280/C220 (Version 3) 6.1 Hard disk A large capacity storage device for storing data. The data is retained even after the power is turned off. Host name The name used to identify a device on a network. HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data be tween a We b server [...]

  • Page 73

    bizhub C360/C280/C220 (Version 3) 6-5 6.1 Glossary 6 NetBEUI The abbreviation for NetBIOS Exte nded User Inte rface. This is a net- work protocol developed by IBM. NetBEUI enables you to construct a small-scale network simply by configuring computer names. NetBIOS The abbreviation fo r Network Basic Input Output System. This is a communication inte[...]

  • Page 74

    Glossary 6 6-6 bizhub C360/C280/C220 (Version 3) 6.1 Samba UNIX server software which uses SMB (Server Message Block) to make UNIX system resources availa ble to Windows envir onments. Screen font A type of fonts used for displaying charac ters and symbols on a CRT or other monitor. Shared printer A printer connected to a serv er on the network and[...]

  • Page 75

    7 Index[...]

  • Page 76

    [...]

  • Page 77

    bizhub C360/C280/C220 (Version 3) 7-3 7.1 Index by item 7 7I n d e x 7.1 Index by item A Account track 4-18 Add from addres s book 4-6 Add from phone book 4-5 Add printer wizard 3-5 Adding recipients to a phone book 4-26 Address book 4-6 B Basic tab 4-13 , 4-16 Border 4-19 C Cannot configure settings 5-4 Cannot send faxes 5-3 Combination 4-19 Confi[...]

  • Page 78

    7-4 bizhub C360/C280/C220 (Version 3) Index by button 7 7.2 7.2 Index by button A Add from Address Book 4-6 Add from Phone Book 4-5 Add Recipients 4-3 , 4-5 , 4-6 Authentication/Account Trac k 4-16 C Combination Details 4-19 G Get Addr. Info 4-6 O Obtain Device Information 4-23 P Phone Book Entry 4-15 , 4-26 Preferences 4-3 Printing 4-3 Properties [...]