Kyocera ECOSYS M3040idn manual

OPERA TION GUIDE q PRINT q C OPY q SCAN q FAX EC OSY S M3040idn EC OSY S M3540idn EC OSY S M3550idn EC OSY S M3560idn[...]

> Preface i Pr eface Thank you for purchasing the EC OSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn. This Operation Guide is intended to help you operate the machin e correctly , perform r outine maintenance, and t a ke simple troubleshooting mea sures as needed so that th e machine can always be used in the optimum condition. Ple[...]

ii Contents Preface ................. ...................... ....................... ................... ....................... ................ ............. i Overview ................. ...................... ....................... ................... ....................... ............... ....... viii Machine Features ................ .......[...]

iii Additional Preparations for the Administrator ....................... ...................... ................ 2-32 Sending Document s to a PC ......................... ....................... ...................... ............. 2-32 Strengthening the Security .. ............. ....................... ....................... ....................[...]

iv Favorites ......... ....................... ................... ....................... ....................... .................... ....... 5-5 Registering Favorite ................ ...................... ....................... ...................... ............... 5-6 Recalling Favorite ................... ...................... ............[...]

v Prevent Bleed-thru ..... ...................... .......................... ....................... ...................... 6-14 Zoom ............. ...................... ....................... ................... ....................... ................... 6- 14 Combine ........... ....................... ...................... ..................[...]

vi 9 User Authentication and Accoun ting (User Login, Job Accounting) 9-1 Overview of User Login Administration ........................ .......................... ...................... .. 9-2 Enabling User Login Administration ...... ....................... ....................... ......................... .. 9-3 Setting User Login Administrati o[...]

vii Paper ............... .................... ...................... .................... ...................... ...................... ..... 11-15 Basic Paper Specifications .. .......................... ....................... ...................... ........... 11-15 Choosing the Appropriate Paper ................ .......................... ....[...]

viii > Overview Ov er view This machine is equipped st andard with copy and print f unctions, an d a scanned image can be sent to an E-mail recipient as an attachment or to a comp uter on the same netw ork. On products with a F AX function, it is also poss ible to use the f ax function. NOTE • Before using the machine, be sure to re ad Legal a[...]

ix > Machine F eatures Mac hine F ea tur es The machine is equippe d with many useful functions. Here are some examples. For details, refe r to Using V arious Functions (pag e 6-1) . Optimize your office workflow Access to frequen tly used functions with just one to uch (Favorites) Y ou can preset frequently used functions. Once you register fre[...]

x > Machine F eatures Optimize your office workflow Save energy an d cost Send a F AX from a PC (Sending F AX fr om PC) Y ou can save the paper used for sending a F AX with this function. Y ou can send a file to be fa xed from the PC without printing the fi le, so that you can reduce the numb er of pieces of paper and perform sending j obs effic[...]

xi > Machine F eatures Strengt hen security Password-protect a PDF file (PDF Encryption Functio ns) Use the PDF format's password security options to restrict d ocument viewing, printing and editing. Encrypted PDF Password (page 6- 29) Protect dat a on the SSD (Encryption / Overwrite ) Y ou can overwrite the unnecessary data that remains on[...]

xii > Machine F eatures Use functions more efficient ly Expand functions as n ecessary (Application) The functionality of the machine can be expanded by installing applications. Applications that help yo u perform your daily more efficiently such as a scan feature and an authent ication feature are available. Application (page 5-1 1) Install the[...]

xiii > Guides Provided with the Machine Guides Pr o vided with the Mac h ine The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change wit hout notice for th e purpose of improvement of mach ine perform ance. Printed guides Guides (PDF) on the DVD (Product Library) Install[...]

xiv > About the Operation Guide (this Guide) About the Oper a tion Guide (this Guide) Str uctur e of the guide The Operation Guide contains the following chapters. Chapter Content s 1 Legal and Safety Information Provides precautions regardin g use of the machine and tradema rk information. 2 Inst alling and Setting up the Machine Explains part [...]

xv > About the Operation Guide (this Guide) Con v entions Used in T his Guide Adobe Reader XI is used as an example in th e explanations below . Certain items are in dicated in this gu ide by the conventions described below . NOTE The items that appear in Adobe Reader var y depending on how it is used. If the T able of Content s or tools do not [...]

xvi > About the Operation Guide (this Guide) On pages that explain a conven ient f unction, the modes in which that fu nction can be used are indicated by icons. Icon Description Icon Description The function can be use d when copying a document. Copy screen The function can be used when printing from a custom box. Custom box screen (Option ) Th[...]

xvii > About the Operation Guide (this Guide) Conventions used in proce dures for operating the machine In this Operation Guide, continuous op eration of the keys on the touch p anel is as follows: T ouch panel keys that are pressed are outlin ed in red. Procedures consisting of a sequence of operation panel or touch pane l operations are number[...]

xviii > Menu Map Menu Map (The names displayed on th e touch panel are used he re. These may dif fer from the referenced titles.) or Paper Selection ( pa ge 6 -9 ) Zoom ( page 6-14 ) Density ( pa ge 6 -1 1 ) Duplex ( page 6-18 ) Combine ( page 6-16 ) Quiet Mode ( page 6-21 ) Functions Collate ( page 6-10 ) Original Size ( page 6-8 ) Original Ori[...]

xix > Menu Map or One T ouch Key ( page 5-24 ) Address Book ( page 5-22 ) Ext Address Book (Refer to Command Center RX User Guide .) E-mail ( page 5-25 ) Folder ( page 5-26 ) F AX (Refer to F AX Operation Guide .) WSD Scan ( page 5-36 ) Functions Quiet Mode ( pag e 6-21 ) File Format ( page 6- 24 ) Original Size ( page 6-8 ) Original Orientation[...]

xx > Menu Map Custom Box Menu Print Paper Selection ( pa ge 6 -9 ) Collate ( page 6- 10 ) Duplex ( pag e 6-18 ) Delete after Print ( page 6-28 ) Quiet Mode ( page 6-21 ) Functions Priority Override ( p age 6-21 ) File Name Entry ( page 6-21 ) Job Finish Notice ( page 6-20 ) EcoPrint ( page 6-12 ) Job Box Private Print/S tored Job ( page 4-8 ) Qu[...]

xxi > Menu Map Removable Memory Print Paper Selection ( page 6-9 ) Collate ( page 6-10 ) Duplex ( page 6-18 ) Quiet Mode ( page 6-21 ) Functions EcoPrint ( pa ge 6-12 ) Job Finish Noti ce ( page 6-20 ) Priority Override ( page 6-21 ) Encrypted PDF Password ( page 6-29 ) JPEG/TIFF Print ( p age 6-30 ) XPS Fit to Page ( page 6-30 ) Menu Store File[...]

xxii > Menu Map Sub Address Box (Refer to F AX Operation Guide.) Polling Box (Refer to F AX Operation Guide.) or Print Job S tatus ( page 7-4 ) Send Job S tatus ( page 7-5 ) S tore Jo b S tatus ( page 7-6 ) Scheduled Job ( page 7-7 ) Print Job Log ( page 7-9 ) Send Job Log ( pag e 7- 9 ) S tor e Job Log ( pag e 7- 9 ) F AX Job Log (Refer to F AX[...]

xxiii > Menu Map or Quick Setup Wizard F AX Setup ( page 2-17 ) Paper Setup ( page 2-17 ) Energy Saver Setup ( page 2-17 ) Network Setup ( page 2- 17 ) Language ( pag e 8- 6 ) Report Print Report S tatus Page ( page 8-6 ) Font List ( page 8-6 ) Network S tatus ( p a ge 8-7 ) Service S tatus ( page 8-7 ) Accounting Re port ( page 8-7 ) Sub Addres[...]

xxiv > Menu Map Cassette/MP T ray Settings Cassette 1 ( p age 8-9 ) Cassette 2 ( p age 8-9 ) Cassette 3 ( p age 8-9 ) Cassette 4 ( p age 8-9 ) Cassette 5 ( p age 8-9 ) Multi Purpose Tray ( p age 8-10 ) Common Settings Default Screen ( pag e 8 -1 1 ) Sound Buzzer ( page 8-1 1 ) F AX S peaker V olume (R efer to F AX Operation Guide .) F AX Monitor[...]

xxv > Menu Map Common Settings Function Defau lt s Continuous Scan (Except F AX) ( page 8- 16 ) Continuous Scan (F AX) (Refer to F AX Operation Gu ide .) File Name En try ( pa ge 8-16 ) Subject/Body ( page 8-16 ) FTP Encrypted TX ( page 8-16 ) JPEG/TIFF Print ( pa ge 8-16 ) XPS Fit to Page ( p age 8-16 ) Det ail Settings Image Quality ( page 8-1[...]

xxvi > Menu Map Document Box Custom Box ( page 5-43 ) Sub Address Box (Refer to F AX Operation G uide .) Job Box Quick Copy Job Retention ( p age 8-22 ) Deletion of Job Retention ( page 8-22 ) S torage Media ( page 8-22 ) Polling Box (Refer to F AX Oper ation Guide .) F AX (Refer to F AX Operation Guide.) Application ( pag e 5 -11 ) Internet Pro[...]

xxvii > Menu Map User Login/Jo b Accounting Job Accounting Settings Job Accounting ( page 9-33 ) Job Accounting Access ( page 9-34 ) Print Accounting Report ( page 9- 47 ) T ot al Job Accounting ( page 9-46 ) Each Job Accounting ( page 9-46 ) Accounting List ( page 9- 35 ) Default Setting Apply Li mit ( page 9-45 ) Copy/Printer Count ( page 9-45[...]

xxviii > Menu Map System/Ne twork Network Host Name ( pa ge 8-27 ) TCP/IP Settings TCP/IP ( page 8-27 ) IPv4 Settings ( page 8-27 ) IPv6 Settings ( page 8-28 ) Bonjour ( page 8- 28 ) Protocol Detail ( page 8-29 ) WSD Scan ( page 8-30 ) WSD Print ( page 8-30 ) Enhanced WSD ( page 8-30 ) Enhanced WSD (SSL) ( page 8-30 ) IPSec ( page 8-31 ) Secure [...]

xxix > Menu Map System/Ne twork Security Level ( page 8-35 ) Restart ( page 8-35 ) RAM Disk Setting ( page 8-35 ) Optional Memory ( pa ge 8-36 ) Data Security ( p age 8-36 ) Optional Function ( page 1 1-10 ) Date/Timer/Energy Saver Date/T ime ( page 8-37 ) Date Format ( p age 8-37 ) Ti m e Z o n e ( p age 8-37 ) Auto Panel Reset ( p age 8-37 ) P[...]

1-1 1 Le gal and Saf ety Inf or ma tion Please read th is information befo re using your mac hine. Th is chapter provides informat ion on the following topics. Notice ........... ...................... .................... ...................... ....................... ................... ... . ...................... .................. 1-2 Safety C[...]

1-2 Legal and Safety Information > Notice Notice Saf ety Con v entions in T his Guide The sections of this g uide and part s of the machine marked wi th symbols are safety warnings meant to prot ect the user , other individua ls and surrounding ob jects, and ensure corr ect and safe usage of the machine. The symbols and their meanings are indica[...]

1-3 Legal and Safety Information > Notice En vir onment The service environment al conditions are as follows: • T emperature: 50 to 90. 5 °F (10 to 32.5 °C) (But humi dity should be 70% o r less when temperature is 90.5 °F (32.5 °C) .) • Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Adverse[...]

1-4 Legal and Safety Information > Notice Pr ecautions f or Use Cautions when ha ndling consumables CAUTION Do not attempt to incinerate part s which contain toner . Dangerous sparks ma y cause burns. Keep par ts which cont ain toner out o f the reach of children. If toner happens to spill fr om parts which contain toner , avoi d inhalation and [...]

1-5 Legal and Safety Information > Notice Laser Saf ety (Eur ope) Laser radia tion could be haza rdous to the h uman body . For th is reason, laser radi ation emitted inside this machine is hermetically sea led within the protective housing and external cover . In the normal operation of the product by user , no radiation can leak from the machi[...]

1-6 Legal and Safety Information > Notice Le gal R estriction on Copying/Scanning It may be prohibited to copy/scan copyrigh ted material withou t perm ission of the copyright owner . Copying/Scanning the following items is pr ohibited an d may be penalized by low . It may not be limited to these items. Do not knowingly copy/scan th e items that[...]

1-7 Legal and Safety Information > Notice Le gal Inf or mation Copying o r other reproductio n of all or part of this gu ide without the prior written consen t of KYOCERA Docume nt Solutions Inc. is prohibited. Regarding T rade Names • PRESCRIBE is a registered tradema rk of Kyocera Corporation. • KPDL is a trademark of Kyocera Corpo ration.[...]

1-8 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www .g nu.org/licenses/gpl.ht ml) and/or LGPL (http://www .gnu.org/licenses/lgpl.ht ml) software as p art of its firmwar e. Y o u can get the sour ce code, and you are pe rmitted to copy , redistribute and modify it under the terms of GPL/LGPL. Fo r further info[...]

1-9 Legal and Safety Information > Notice 1. Redistributio ns of source code must retain the copyri gh t notice, this list of conditio ns and the following disclaimer . 2. Redistributio ns in binary form must reproduce the above copyr ight notice, this lis t of conditions an d the following disclaimer in the docume ntation an d/or othe r materia[...]

1-10 Legal and Safety Information > Notice 10 Y ou shall not sublicense, sell, lease, or othe rwise transf er the Sof tware and/or T ypefa ces without the prior written consent of Mon otype Imaging. 1 1 Use, duplication or disclosure by the Gove r nment is subject to restrictions as se t for th in the Rights in T echnical Data and Computer Sof t[...]

1-11 Legal and Safety Information > Notice "Object" form shall mean any form resulting from mechanical tr ansformation or tr anslation of a Source form, including but not limited to compiled object code , generated documen tation, and co nversions to other media types. "Work" shall me an the work of authorship, whether in Sou[...]

1-12 Legal and Safety Information > Notice 5. Submission o f Contributions. U nless Y ou explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Wor k by Y ou to the Licensor shall be u nder the terms and conditions of this Li cense, without any additional terms or conditions. Notwiths t anding the above, nothin[...]

1-13 Legal and Safety Information > Notice Ener g y Sa ving Contr ol Function The device com es equipped with a Low Power Mode where energy consump tion is re duced af ter a cert ain amount of time elapses since the device was last used, as we ll as a Sleep where pri nter and fax functions remain in a waiting state but power consumption is still[...]

1-14 Legal and Safety Information > Notice Ener g y Star (ENER GY ST AR ® ) Pr ogr am We have dete rmined as a particip ating comp any in the International Energy S tar Program that this product is compliant with the st andards laid out in the Inter national Energy S tar Program. ENERGY ST AR ® is a voluntary ene rgy efficiency program w ith t[...]

2-1 2 Installing and Setting up the Mac hine This chapter provides information for the administrato r of this machine, such as p art names, cable conne ction, and software inst allation. Part Names ............... ...................... ....................... ................... ....................... .............. ............... ..............[...]

2-2 Installing and Setting up th e Machine > Part Names Pa r t N a m e s Mac hine Exterior 1 Document Processor 2 Original Width Guides 3 Original T able 4 Original Eject T able 5 Inner T ray 6 Paper S topper 7F r o n t C o v e r 8 Cassette 1 9 Power Switch 10 Original S topper 1 1 USB Memory Slot 12 Front Cover O pen Button 13 Slit Glass 14 Ori[...]

2-3 Installing and Setting up th e Machine > Part Names Connector s/Interior 1 LINE Connector 2 TEL Connector 3 Option Interface 4 Network Interface Connector 5 USB Interface Connector 6 Envelope Lever (ECOSYS M3040idn and ECOSYS M3540idn only) 7F u s e r C o v e r 8 Paper Wid th Guides 9 Support Tray Section of the Multi Purpose Tray 10 Multi P[...]

2-4 Installing and Setting up th e Machine > Part Names W ith Optional Equipments Attached 16 T oner Container (Black) 17 T oner Container Lock Leve r 18 Registration Ro ller 19 Left Cover 20 W aste T oner Box 1 Card Reader 2 Cassette 2 3 Cassette 3 4 Cassette 4 5 Cassette 5 6 Rear T ray (ECOSYS M3550idn and ECOSYS M3560idn only) 7 Paper S toppe[...]

2-5 Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Mac hine and Other De vices Prepar e the cables necessary to suit the e nvironment and purpose of the mach ine use. When Connecting the Machine t o the PC via USB When Conn ecting the Ma chine to the PC o n the Networ k Cables that Can Be Used NOT[...]

2-6 Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable 1 Connect the cable to the machine. 1 Connect the LAN cable to the network inte rface connector . 2 Connect the other end of the cable to the hub. 2 Set up the machine. Power on the machine an d configure the network. IMPORT ANT If the power is o[...]

2-7 Installing and Setting up the Machine > Connecting Cables Connecting USB Cable 1 Connect the cable to the machine. 1 Connect the USB cable to the USB interface connector located on the lef t side of the body . 2 Connect the other end of the cable to the PC. Connecting the P ow er Ca ble 1 Connect the cable to the machine. 1 Remove the cover [...]

2-8 Installing and Setting up th e Machine > Power On/Off Pow e r O n / O f f Pow e r O n 1 T ur n the powe r s witc h on. Pow e r O f f 1 T ur n the pow er s witch off . In case of not using th e machine for an extended period of time... IMPORT ANT When turning o ff the power s witch, do not turn on the power switch again immediately . W ait mo[...]

2-9 Installing and Setting up th e Machine > Login/Logout Login/Logout If you are s etting a functi on that requires administrator rights, or if use r login administration is enabl ed, you must enter your login user name and login password. Login Normal login 1 Enter the login user name an d login pass word to login. 1 If this screen is displaye[...]

2-10 Installing and Setting up th e Machine > Login/Logout Simple Login If this screen is displayed durin g operations, sele ct a user and log in. Logout T o logout from the m achine, press the [ Authentication/Logout ] key to return to the login user name/login password entr y screen. Users are automatically logged out in the following cir cums[...]

2-11 Installing and Sett ing up the Machine > Default Settings of the Machine Default Settings of the Mac hine Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. The Machine Setup Wiza rd is launched when th e equipment is turned on for the first time af ter being in[...]

2-12 Installing and Sett ing up the Machine > Default Settings of the Machine 2 Set the summer time. 3 Set the date. 4 Set the time. NOTE If you select a region that does not utilize summer ti me, the summer time setting screen will not appear . System Menu/Counter. Time Zone - Summer Time Off 10:10 On < Back OK Cancel 1/1 System Menu/Counter[...]

2-13 Installing and Sett ing up the Machine > Default Settings of the Machine Netw or k Setup (LAN Ca ble Connection) The machine is equippe d with network inte rface, which is compatible with network prot ocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other plat fo[...]

2-14 Installing and Setting up the Ma chine > Energy Saver function Ener g y Sav er function If a certain period of time elapses af ter the machine is last used, the machine automatically enters Low Power Mode to reduce power consumption. If a furth er period of time elapses with out the machine being used, th e machine automatically enters slee[...]

2-15 Installing and Setting up the Ma chine > Energy Saver function Sleep and Auto Sleep Sleep T o enter Sleep, press the [ Energy Saver ] key . T ouch panel and all indicators on th e operation panel will go out to save a maximum am ount of power ex cept the Energy Sa ver in dicator . This status is referred to as Sleep. If print data is receiv[...]

2-16 Installing and Setting up the Ma chine > Energy Saver function Sleep Level (Energy Saver and Quick Recovery) (models except for Europe) For sleep level, you can toggle be tween the following two modes: En ergy Saver mode and Qu ick Recovery mode. The default sett ing is Energy Saver m ode. Energy Saver mode re duces power consumption ev en [...]

2-17 Installing and Setting up the Machine > Quick Setup Wizard Quic k Setup W izar d For F AX functions, paper settings, Ener gy Saver functions and network settings, the following settings can be configured in a wizard-style scre en. F AX Setup Configures basic fax settings. 1. Dialing/RX Mode Dialing Mode Reception Mode Auto (DRD) 2. Local F [...]

2-18 Installing and Setting up the Machine > Quick Setup Wizard 1 Display the screen. 2 Select a function. 3 Configure the settings. S tart the wizard. Fo llow the instructions on the screen to configure settings. NOTE If the user authentication screen appe ars, ente r your login user name and login p assword and press [Login]. The factory defau[...]

2-19 Installing and Setting up the Machine > Quick Setup Wizard Control Description End Exits the wizard. Settings configured so far are applied. Previous Returns to the pr evious item. Skip Advances to the next item without setting the current item. Next Advances to the next screen. Back Returns to the previous screen. Complete Register the set[...]

2-20 Installing and Setting up the Machine > Installing Software Installing Software Install ap propriate sof tware on your PC from the included DVD (Pr oduct Library) if you want to use the printer func tion of this machine or perform TW AIN / WIA transmission or Network F AX transmiss ion from your PC. Software on D VD (W indows) Y ou can use [...]

2-21 Installing and Setting up the Machine > Installing Software Installing Software in W indo ws Express Inst all The following procedure is an example for installing the so ftware in Windows 7 using [ Express Inst all ]. For details on Custom Inst allation, refer to Custom Install on page 2-23 . 1 Inser t the DVD . 2 Display the screen. 3 Inst[...]

2-22 Installing and Setting up the Machine > Installing Software 4 Finish the installat ion. When " Y our software is ready to use " appears, you can use the sof tware. T o print a test page, click the " Pr int a test p age " checkbox and select the machine. Click [ Finish ] to exit the wizard. If a system resta rt message ap[...]

2-23 Installing and Setting up the Machine > Installing Software Custom Inst all The following procedure is an example for installing the so ftware in Windows 7 using [ Custom Inst all ]. 1 Inser t the DVD . 2 Display the screen. NOTE • Installation o n Windows must be done by a user logged on with administra tor privileges. • If the " [...]

2-24 Installing and Setting up the Machine > Installing Software 3 Install using [ Custom Install ]. 1 Select the device to be installed. The following buttons can be used. : This change s the display to icon and text display . : Use this to select multiple items. : If the desired device does not appear , press this button to directly select the[...]

2-25 Installing and Setting up the Machine > Installing Software 4 Click [ Inst all ]. 4 Finish the installat ion. When " Y our software is ready to use " appears, you can use the sof tware. T o print a test page, click the " Pr int a test p age " checkbox and select the machine. Click [ Finish ] to exit the wizard. If a syst[...]

2-26 Installing and Setting up the Machine > Installing Software Uninstalling the Software Perform the following pro cedure to delete the Softwar e from your computer . 1 Display the screen. Click [ Start ] button on the Windows and then select [ All Programs ], [ Kyocera ], and [ Uninst all Kyocera Product Library ] to display the Uninstall Wiz[...]

2-27 Installing and Setting up the Machine > Installing Software Installing Software in Mac Computer The machine's pr inter functionality ca n be used by a Mac computer . 1 Inser t the DVD . Double-click th e [ Kyocera ] icon. 2 Display the screen. Double-click [ Kyocera OS X x.x ] depend ing on your Mac OS ve rsion. 3 Install the Printe r [...]

2-28 Installing and Setting up the Machine > Installing Software 4 Configure the printer . 1 Display the window . 2 Select [ Default ] and click the ite m that appears in "Name". 3 Select the options available f or the machine. 4 The selected machine is added. NOTE When using an IP connection, click the IP ico n for an IP connec tion a[...]

2-29 Installing and Setting up the Machine > Installing Software Setting TWAIN Driv er Register this machin e to the TW A IN Driver . Instructions ar e based on interface element s as they appear in Wind ows 7. 1 Display the screen. 1 Select [ Star t ] button on the Wind ows, [ All Programs ], [ Kyocera ] and then [ TW AIN Driver Setting ]. TW A[...]

2-30 Installing and Setting up the Machine > Installing Software Setting WIA Driv er Register this machin e to the WIA Driver . Instructio ns ar e based on inte rface element s as they appear in Windows 7. 1 Display the screen. 1 Click [ Star t ] button on the W indows and enter [ Scanner ] in [ Program and File Sear ch ]. Click [ Vie w scanners[...]

2-31 Installing and Setting up the Ma chine > Checki ng the Counter Chec king the Counter Press the [ System Menu/Count er ] key to check the number of sh eets print ed and scanned. 1 Display the screen. 2 Check the counter . Pressing [ ] and then [by Duplex] allows you to check the number of pag es used in Duplex (1-sided) mo de, Duplex (2-side[...]

2-32 Installing and Setting up the Machine > Additional Preparations for the Adm inistrator Ad ditional Pr epar a tions f or the Administr a tor In addition to the info rmation provided in this chapter , the administrator of this mach ine should check the following, and configure the settings as nee ded. Sending Documents to a PC T o Send to a S[...]

2-33 Installing and Setting up the Machine > Additional Preparations for the Adm inistrator I want t o... Function Reference p age Protect the transmission from interception and wiret apping. IPP over SSL page 8-29 HTTPS page 8-29 LDAP Security page 8-31 SMTP Security page 8-31 POP3 Security page 8-31 FTP Encrypted TX page 6-28 Enhanced WSD (SSL[...]

2-34 Installing and Setting up the Machine > Command Center RX Command Center RX If the machine is connect ed to the network, you can conf igure various settings using Command Center RX. This section explains how t o access Command Center RX, and how to change security settings and th e host name. For det ails on Command Center RX, refer to the [...]

2-35 Installing and Setting up the Machine > Command Center RX Accessing Command Center RX 1 Display the screen. 1 Launch you r W eb browser . 2 In the address or locati on bar , enter the machine's IP address or th e host name. Press [Device Information] in the home screen and then [Identification/Network] to check the machine's IP ad[...]

2-36 Installing and Setting up the Machine > Command Center RX 2 Configure the function. Select a cate gory from the navigation bar on the left of the scr een. NOTE T o fully acce ss the features of the Command Center RX pages, ente r the User Name and Password and click [ Login ]. Entering th e predefined administ rator password allows the us e[...]

2-37 Installing and Setting up the Machine > Command Center RX Changing Security Settings This section explains how to change the security settings. 1 Display the screen. 1 Launch you r W eb browser . 2 In the address or locati on bar , enter the machine's IP address or th e host name. Press [Device Information] in the home screen and then [...]

2-38 Installing and Setting up the Machine > Command Center RX 2 Configure the Security Settings. From the [ Security Settings ] menu, se lect the setting you want to con figure. NOTE • The configurable sett ings within [ Device Securi ty ], [ Send Security ], and [ Network Secur ity ] can also be configur ed from the machine 's System Me[...]

2-39 Installing and Setting up the Machine > Command Center RX Changing De vice Infor ma tion Change the device infor mation of the machine. 1 Display the screen. 1 Launch you r W eb browser . 2 In the address or locati on bar , enter the machine's IP address or th e host name. Press [Device Information] in the home screen and then [Identif[...]

2-40 Installing and Setting up the Machine > Command Center RX 2 Specify the host name. Enter the device inf ormation, and then click [ Submit ]. IMPORT ANT • Af ter chang ing the sett ing, rest art the network or turn the machine OFF a nd then ON. • T o rest art the network in terface card, click [ Reset ] in the [ Manage ment Settings ] me[...]

2-41 Installing and Setting up the Machine > Command Center RX E-mail Settings By configuring the SMTP settings, it is possible to send the images scanne d by the machine as E-mail att achments and to send E-m ail notices when jobs have been completed. T o use th is function, this mach ine must be con nected to a ma il server using the SMTP prot[...]

2-42 Installing and Setting up the Machine > Command Center RX 4 From the [ Network Settings ] menu, click [ Protocol ]. 2 Configure the settings. Set [ SMTP (E-mail TX) ] to [ On ] in the [ Send Protocols ]. 1 2[...]

2-43 Installing and Setting up the Machine > Command Center RX 3 Display the screen. Display the E-m ail Settings screen . From the [ Function Set tings ] menu, click [ E-mail ]. 1 2[...]

2-44 Installing and Setting up the Machine > Command Center RX 4 Configure the settings. Enter [ SMTP ] and [ E-mail Send Settings ] items. 5 Click [ Submit ]. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Ch eck that "SMTP Protocol" is set to [ On ]. If [ Off ] is set,[...]

2-45 Installing and Setting up the Machine > Command Center RX R e gistering Destinations Y ou can register destinations to the ma chine's Address Book, from Command Center RX. 1 Display the screen. 1 Launch you r W eb browser . 2 In the address or locati on bar , enter the machine's IP address or th e host name. Press [Device Informat[...]

2-46 Installing and Setting up the Machine > Command Center RX 2 P opulate the fields. 1 Enter the dest ination informatio n. Enter the information for the destination you wa nt to register . The fiel ds to populate are the same as when registering via o peration panel. 2 Click [ Submit ]. Registering Destination s in the Address Book (page 3-35[...]

2-47 Installing and Setting up the Machine > Command Center RX Cr ea ting a New Custom Bo x Y ou can register a custom box from Command Center RX. 1 Display the screen. 1 Launch you r W eb browser . 2 In the address or locati on bar , enter the machine's IP address or th e host name. Press [Device Information] in the home screen and then [I[...]

2-48 Installing and Setting up the Machine > Command Center RX Printing a document stor ed in a Custom Bo x A document store d in a Custom Box can be printed fr om Command Center RX. 1 Display the screen. 1 Launch you r W eb browser . 2 In the address or locati on bar , enter the machine's IP address or th e host name. Press [Device Informa[...]

2-49 Installing and Setting up the Machine > Command Center RX 2 Print the document. 1 Select the document you wish to print. Select the checkbox of th e document to be printed. 2 Click [ Print ]. For settings that are configurable, refer to Command Center RX User Guide . 1 2[...]

2-50 Installing and Setting up the Machine > Transferring Data from O ur Other Products T r ansfer ring Da ta fr om Our Other Pr oducts By using the machine's utility , you can smoothly migrate address books when the ma chine is to be replaced. This section explains how t o transfer dat a between our product s. Mig rating the Addr ess Book [...]

2-51 Installing and Setting up the Machine > Transferring Data from O ur Other Products 4 Select [ Create fr om device ] and remove the checkmark fro m [ Overwrite setti ngs on t arget device ], and then clic k [ Next ]. 5 Select the model you want to back up , and click [ Next ]. 6 Click on [ Save to file ]. 7 S pecify t he location to sa ve th[...]

2-52 Installing and Setting up the Machine > Transferring Data from O ur Other Products 8 After saving the file, always click [ Cancel ] to close the screen. Please note that selecting [ Finish ] will write the data to the machine's Address Book. Writing Address Book Dat a to the Machine 1 Launch the KY OCER A Net V iewer. 2 Load the Addr e[...]

2-53 Installing and Setting up the Machine > Transferring Data from O ur Other Products 4 Select [ Create from fi le ] and remove the checkmark f rom [ Overwrite sett ings on t arget device ], and then click [ Next ]. Selecting the [ Overwrite setting s on t ar get device ] checkbox will overwrite the machine 's Address Book from entry No.1[...]

3-1 3 Pr epar a tion bef or e Use This chapter explain s the following operations. Using the O peration Pane l ..... ...................... .................... ...................... ....................... ......... ....................... ..... 3-2 Operation P anel Keys ........... .................... ...................... ....................[...]

3-2 Preparation be fore Use > Using the Operation Panel Using the Oper a tion Panel Oper a tion P anel K eys Select the function. Home Admin Copy Status/ Job Cancel 10:10 Logout Send Custom Box Job Box FAX Sub Address Box Removable Memory Polling Box Device Information Language System Menu Favorites Lights or blinks when an error occurs and a jo[...]

3-3 Preparation be fore Use > Using the Operation Panel Adjusting the Oper a tion Panel Angle The angle of the op eration pan el can be adjusted. Keep t he angle adjustment t ab pressed and th e angle can be adjusted in 2 stages.[...]

3-4 Preparation be fore Use > Touch Panel Display T ouch P a nel Display Home Scr een This screen is displayed by pressing the [ Home ] key on the operation panel. T ouching an icon will display the corresponding scre en. Y ou can change the icons to display on the Home scre en as well as its backgro und. Editing the Home Screen (page 3-5) * The[...]

3-5 Preparation be fore Use > Touch Panel Display Editing the Home Scr een Y ou can change the background of th e Home screen as well as which icons are disp layed. 1 Display the screen. 1 Press the [ System M enu ] key , [ ], and then [Home ]. 2 Configure the settings. The availab le settings are shown below . NOTE Y ou can only change the sett[...]

3-6 Preparation be fore Use > Touch Panel Display A vailable Functions to Dis play on Desktop Function Icon Descript ion Reference pa ge Copy *1 *1 Selected at the time of shipment from factory. Displays the Copy screen. page 5-16 Send *1 Displays the Send screen. page 5-19 FA X *2 *2 Displayed only on products with the fax function installed. D[...]

3-7 Preparation be fore Use > Touch Panel Display A vailable Functions to Dis play on T askbar Function Icon Descripti on Reference pa ge St atus/Job Cancel / Displays the S tatus screen. If an error occurs, the icon will show "!". Once the error clears, the disp lay will re turn to normal. - Device Info rmation Displays the Device Inf[...]

3-8 Preparation be fore Use > Touch Panel Display Display f or De vice Info r mation Shows device information. Allows you to check syst em an d network informa tion, as well as options th at are used. 1 Press [De vice Informat ion] in the home sc reen. 2 Check the device informat ion. Ta b Description Identificati on/Netwo rk Y ou can check ID i[...]

3-9 Preparation be fore Use > Touch Panel Display Display of K eys T hat Cannot Be Set Keys of features tha t cannot be used due to feature combination restrictions or non- installation of options are in a non- select able state. Normal Grayed out In the following cases, the key is grayed out and cannot be selected. • Cannot be used in combina[...]

3-10 Preparation be fore Use > Touch Panel Display Enter k ey and Quic k No . Sear c h k ey This section explains how to use t he [ Enter ] key and [ Quick No. Sear ch ] key on the operat ion panel. Using the [ Enter ] key ( ) The [ Enter ] key has the same function as th e key with the Enter mark (  ), such as the [OK  ] key and the [Clos[...]

3-11 Preparation be fore Use > Touch Panel Display Help Scr een If you have dif ficulty operating the machine, you can check how to operate it using the t ouch panel. When the [?] ( help) is disp layed on the touch panel, you can press it to display the He lp screen. The Help screen shows explanations of functions and how to use them. Example: C[...]

3-12 Preparation before Use > Load ing Paper Loading P aper Load pa per in the cassettes and multipu rpose tray . For the p aper load methods f or each cassette, refe r to the page below . No. Name Page 1 Cassette 1 page 3-14 2 Cassette 2 page 3-14 3 Cassette 3 page 3-14 4 Cassette 4 page 3-14 5 Cassette 5 page 3-14 6 Multi Purpose Tray page 3-1[...]

3-13 Preparation before Use > Load ing Paper Pr ecaution f or Loading Paper When you open a new pa ckage of paper , fan the sheet s to separat e them slightly prior to loading in th e following step s. Fan the pap er , then tap it on a leve l surface. In addition, note the following points. • If the pa per is curled or folded , straighten it b[...]

3-14 Preparation before Use > Load ing Paper Loading in the Cassettes The cassettes can h old plain paper , recycled paper or color paper . Cassette 1 to 5 hold up to 500 sheets of plain paper (80 g/m 2 ). For det ails of the supported paper sizes, ref er to Choosing the Appr opriate Paper on p age 1 1-16 . For the paper type setting, refe r to [...]

3-15 Preparation before Use > Load ing Paper 2 Adjust the paper length guid e to the paper size required. Press the p aper leng th adjusting tab and slide the guides to the p aper size requir ed. 3 T urn the size dial so that the size of th e paper you are go ing to use appears in the paper size window . NOTE If you are going to use p aper that [...]

3-16 Preparation before Use > Load ing Paper 3 (On ECOSY S M3040i dn/ECOSY S M3540idn only) Pr ess the bottom plate do wn until it locks. 4 Load paper . 1 Fan the p aper , then t ap it on a level surface to avoid p aper jams or skewed printing. 2 Load the p aper in the cassette . IMPORT ANT • Load the p aper with the print side facing down. ?[...]

3-17 Preparation before Use > Load ing Paper 5 Gently push the cassette back in. 6 Specify the type of paper loa ded in the casse tte using the operation panel. Paper Size and Media T yp e for the Cassettes (page 3-22)[...]

3-18 Preparation before Use > Load ing Paper Loading P aper in the Multi Pur pose T r ay The multi purpose tray will hold up to 100 sheets of plain p aper (80 g/m 2 ). For det ails of the supported paper sizes, ref er to Choosing the Appr opriate Paper on p age 1 1-16 . For the paper type setting, refe r to Media T ype Settin g on page 8- 14 . B[...]

3-19 Preparation before Use > Load ing Paper 3 Adjust the multi pur pose tr ay size. Paper sizes are ma rked on the multi purpose tr ay . 4 Load paper . Insert the p aper along the paper wid th guides into the tray unt il it stops. After re moving new paper fr om its pa ckaging, fan the paper before lo ading it in the multi purpose tra y . 5 Spe[...]

3-20 Preparation before Use > Load ing Paper When you load envel opes or cardstock in the multi purp ose tray Switching to Envelop Mode (E COSYS M3040idn/ ECOSYS M3540idn) T o print on an envelope, follow t he procedure below to switch to enve lope mode. 1 Open the rear cov er . 2 Raise the en v elope lev er . 3 Close the rear cov er . NOTE When[...]

3-21 Preparation before Use > Load ing Paper Loading Envelope s or Cardstock Load the p aper with the prin t side facing up. For the pro cedure for print ing, refer to th e Printer Driver User Guide . Example: When printing the ad dress. IMPORT ANT • Use unfolded return postcar d (Oufuku haga ki). • How to load envelopes (o rient ation and f[...]

3-22 Preparation before Use > Load ing Paper Specifying P a per Size and Media T ype The default paper size setting for casset te 1, for the mu lti purpose t ray and for t he optional p aper feeder ( cassettes 2 t o 5) is "A4" or "Letter", an d the default media type setting is "Plain". T o change the type of paper [...]

3-23 Preparation before Use > Load ing Paper Paper Size a nd Media T ype for the Mult i Purpose T ray (MP T ray Setting) S pecify the paper size and media type of pape r to be used in the multi purp ose tray . 1 Display the screen. 2 Select a function. Item Descripti on Paper Size Metric Select from the Metric standard sizes. Va l u e s : A4, A5[...]

3-24 Preparation be fore Use > Paper Stopper 3 Configure the function. S tart the wizard . Follow the instructions on the screen to configu re settings. Paper Size and Media T ype for the Cassettes: If the size dial is set to “A4”, “A5”, “B5”, “ Letter”, “Legal” or “A6” (ECOSYS M3550idn/ECOSYS M3560idn cassette 1 on ly), [...]

3-25 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC Pr epar a tion for Sending a Document to a Shar ed F older in a PC Check the informatio n that needs to be set on th e machine and create a folde r to receive the document on your computer . Screens of Windows 7 are used in the following ex planation. [...]

3-26 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC Making a note of the user name and domain name Check the domain name and user na me for logging onto Windows. 1 Display the screen. From [ Start ] button on the Window s, select [ All Programs ] (or [ Programs ]), [ Accessories ] and then [ Command Pro[...]

3-27 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC Cr ea ting a Shar ed F older , Making a Note of a Shar ed F older Create a shared fo lder to receive the document in th e destination comput er . 1 Create a folder . 1 Create a folder on yo ur computer . For example, create a folder with the name "[...]

3-28 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC 2 Right-click the "scannerd ata" folder and click [ Share ] and [ Advanced sharing ]. Click the [ Advanced Shari ng ] button. In Windows XP , right-click the "scanne rdata" folder and select [ Sharing and Security ] (or [ Sharing ])[...]

3-29 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC 3 S pecify the location. 4 Set the access permission for the user selected. Select the [ Allow ] checkbox of the " Change " and " Read " permissions and press [ OK ]. In Windows XP , go to step 6. 5 Click the [ OK ] button in the &q[...]

3-30 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC 6 Check the det ails set in the [ Security ] tab. Make sure that checkmarks appear on [ Allow ] checkbox fo r the " Modify " and " Read & execute " permissions, and click the [ Close ] button. In Windows XP , make sure that chec[...]

3-31 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC Configuring W indows Firewall Permit sharing of files and printers and set the port used for SMB transmission. 1 Check file and printer sharing. 1 From [ Star t ] button on the Windows, select [ Control Pan el ], [ System and Security ], and [ Allow a [...]

3-32 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC 2 Select [ Advanced s ettings ]. 3 Select [ Inbound Rules ]. 4 Select [ New Rul es ]. 5 Select [ Port ]. 1 2[...]

3-33 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC 6 Select [ TCP ] as the port to apply the ru le to. Then select [ Specific local po rt s ] and enter “445” then click [ Next ]. 7 Select [ Allow the connect ion ] and click the [ Next ] button. 8 Make sure all checkboxes are se lected and click the[...]

3-34 Preparation be fore Use > Preparation for Sendin g a Document to a Shared Fold er in a PC 9 Enter "Scan to SMB" in " Name " and click [ Finish ]. In Windows XP or Wi ndows Vist a 1 In Windows XP , from [ Star t ] button on the W indows, select [ Control Panel ], and then [ Windows Firewal l ]. In Windows V ista, fr om [ [...]

3-35 Preparation be fore Use > Registering Dest inations in the Address Book R e gistering Destinations in the Addr ess Book Save frequently used de stinations to the Address Book or One T ouch Keys. The saved destinations can be ch anged. The destina tions are availabl e for Send as E-mail, Send to Folder , and Fax T ransmission (O nly on produ[...]

3-36 Preparation be fore Use > Registering Dest inations in the Address Book 3 Add the address. 1 Press [E-mail Addr ess] to add an E- mail address, [SMB] to add a folder on the PC, or [FTP] to add an FTP folder . The procedure differs depending on the transmi ssion method selected. E-mail Addres s Enter the E-mail ad dress and press [OK]. The F[...]

3-37 Preparation be fore Use > Registering Dest inations in the Address Book T o search for a folder on a PC on the network, press [Menu] an d then [Search Folder from Network] or [ Search Folder b y Host Name]. If you selected [ Search Folder from Network] , you can enter the "Domain/W orkgroup", and "Host Name" to sear ch P[...]

3-38 Preparation be fore Use > Registering Dest inations in the Address Book 3 Use [+] / [-] or the numeric keys to enter an address number (001 to 250). T o have the number assigned automatically , enter "000". 4 Press [OK]. 5 Check if the destination entry is correc t and press [Save]. The dest ination is added to the Address Book. G[...]

3-39 Preparation be fore Use > Registering Dest inations in the Address Book 3 Select the member s (destinations). 1 Press [Member]. 2 Press [] . 3 Select destinations (con tact s) to add to the group. The selecte d destinations are indicate d by a checkmark in the check box. 4 Press [OK]. If you have more destinations to add, repeat S teps 3-2 [...]

3-40 Preparation be fore Use > Registering Dest inations in the Address Book 2 Press [ ], [Address Book/ One T ouch] and then [Add ress Book]. The procedure differs depending on the details to be edited. 2 Edit or delete the destination. Editing a Co nt act 1 Press [ ] for the destinat ion (conta cts) to edit. 2 Change [Name], [Address Number] a[...]

3-41 Preparation be fore Use > Registering Dest inations in the Address Book Adding a Destination on One T ouc h K ey (One T ouch Ke y ) Assign a new destination (c ontact or group) to an one t ouch key . A maximum of 100 destinatio ns can be registered. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ], [Address Book/[...]

3-42 Preparation be fore Use > Registering Dest inations in the Address Book Editing and Deleting One T ouch Key Edit and delete th e destinations yo u added to One T ouch Key . 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ], [Address Book/On e T ouch] and then [One T ouch Key]. 3 Select a One T ouch Key number (001[...]

4-1 4 Printing fr om PC This chapter explains t he following topics: Printing fro m PC ........... ................... ....................... ................... ....................... ............... .............. ..................... 4-2 Printing on No n-standard Sized Pap er ..... ................... ....................... .................[...]

4-2 Printing from PC > Printing from PC Printing fr om PC Follow the steps be low to print document s from applications. This section provides t he printing method using th e KX DRIVER. 1 Display the screen. Click [ File ] and select [ Print ] in the app lication. 2 Configure the settings. 1 Select the machine from the "Name" menu and [...]

4-3 Printing from PC > Printing from PC 2 Select the [ Basic ] tab. 3 Click "Print size" menu and select the p aper size to use for printing. T o load the paper of size that is not included in print sizes of the machin e such as cardstock or envelopes, the paper size needs to be registered. T o print on the special paper such as thick [...]

4-4 Printing from PC > Printing from PC Printing on Non-standar d Sized P a per If you loaded a paper size that is not inclu ded in the prin t sizes of the machine, regist er the p aper size in the [ Basic ] tab of the print settings scree n of the printer driver . The registered size can be selected from the "Prin t size" menu. 1 Disp[...]

4-5 Printing from PC > Printing from PC Printer Driv er Print Settings Scr een The printer driver pr int settings screen allows you to conf igure a variety of print-relat ed settings. For more information , refer to the Printer Driver User G uide on the DVD. No. Descrip tion 1[ Quick Print ] tab Provides icons that can be used to easily config u[...]

4-6 Printing from PC > Printing from PC Printer Driv er Help The printer driver includ es Help. T o learn about print setti ngs, open the printer driver pr int settings screen and display Help as explained below . • Click the [ ? ] button in the uppe r right corner of the scree n and then click the item you want to know about . • Click the i[...]

4-7 Printing from PC > Printing by AirPrint Printing by AirPrint AirPrint is a printin g function that is included st andard in iOS 4. 2 and later product s, and Mac OS X 10.7 and later products. This function enables you to conn ect and print to any AirP ri nt compatible device withou t installing a printe r driver . T o allow the machine to be[...]

4-8 Printing from PC > Printin g Data Saved on the Printer Printing Da ta Sa v ed on the Printer If you configur e settings in the [ Job ] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and prin ting can be executed at the ma chine. Follow the work flow below when using Job Box. S pecifying the Job [...]

4-9 Printing from PC > Printin g Data Saved on the Printer Printing the Document s Print the document s stored in a Private Print box. The procedure is as follows. 1 Display the screen. 1 Press [Job Box] in the home scr een. 2 Select [Private Print/S tored Job]. 3 Select the cr eator of the do cument. 2 Print the document. 1 Select the document [...]

4-10 Printing from PC > Printin g Data Saved on the Printer Deleting the Document s Delete the document s stored in a Private Print box. The procedure is as follows. 1 Display the screen. 1 Press [Job Box] in the home scr een. 2 Select [Private Print/S tored Job]. 3 Select the cr eator of the do cument. 2 Delete the document. 1 Select the docume[...]

4-11 Printing from PC > Printin g Data Saved on the Printer Printing Document fr om Stored J ob Bo x In S tored Job, the print data sent from the application is saved to the machine. Y ou can set up an access code as necessary . If you set up an acces s code, enter the access code when printing. Prin t data will be stored in the S tored Job Box [...]

4-12 Printing from PC > Printin g Data Saved on the Printer 2 S pecify the number of copies t o print as desired. 3 Press [OK]. Printing starts. Deleting the Document s Delete the document s stored in a S tored Job box. The procedure is as follows. 1 Display the screen. 1 Press [Job Box] in the home scr een. 2 Select [Private Print/S tored Job].[...]

4-13 Printing from PC > Printin g Data Saved on the Printer 2 Press [Y es] in the confirmati on screen. The document is deleted. NOTE If the document is protec ted by an access code, the password entry screen will be displayed. Enter the p a ssword using the numeric keys.[...]

4-14 Printing from PC > Printin g Data Saved on the Printer Printing Document fr om Quic k Copy Bo x Quick Copy feature fa cilitates additional prints of a document already printed. Activa ting Quick Copy and printing a document using the printe r driver allow the print dat a to be stored in the Quick Copy Job Box. When additional copie s are re[...]

4-15 Printing from PC > Printin g Data Saved on the Printer 2 Print the document. 1 Select the document to print and press [Print] . 2 S pecify the number of copies t o print as desired. 3 Press [OK]. Printing starts. Deleting the Document s Y ou can delete the documents stored in the Quick Copy box. The procedure is as follows. 1 Display the sc[...]

4-16 Printing from PC > Printin g Data Saved on the Printer 2 Delete the document. 1 Select the document to d elete and press [] . 2 Press [Y es] in the confirmati on screen. The document is deleted. Job Box - Quick Copy/Proof and Hold 10:10 Document Box. doc 0100908134821 doc 4100908135138 < Back Print Menu 1/1 Cancel 2013/10/10 10:10 2013/1[...]

4-17 Printing from PC > Printin g Data Saved on the Printer Printing Document fr om Proof and Hold Bo x The Proof and Hold feat ure produces only a single proof pr int of multiple-print job and holds printing of the r emaining copies. Printing a multiple-print job in Proof and Hold using the print er driver allows only a single copy to be printe[...]

4-18 Printing from PC > Printin g Data Saved on the Printer 2 Print the document. 1 Select the document to print and press [Print] . 2 S pecify the number of copies t o print as desired. 3 Press [OK]. Printing starts. Deleting the Document s Y ou can delete the documents stor ed in the Proof and Hold box. The pro cedure is as follows. 1 Display [...]

4-19 Printing from PC > Printin g Data Saved on the Printer 2 Delete the document. 1 Select the document to d elete and press [] . 2 Press [Y es] in the confirmati on screen. The document is deleted. Job Box - Quick Copy/Proof and Hold 10:10 Document Box. doc 0100908134821 doc 4100908135138 < Back Print Menu 1/1 Cancel 2013/10/10 10:10 2013/1[...]

5-1 5 Oper a tion on the Mac hine This chapter explains t he following topics: Loading O riginals ................... ...................... .................... ...................... .................... ...... .......................... ........ 5-2 Placing Orig inals on the Plate n .......... ....................... ....................... ....[...]

5-2 Operation on the Ma chine > Loading Original s Loading Originals Placing Originals on the Pla ten Y ou may place books or magazines on the plat en in addition to ordi nary sheet originals. When you place envel opes or cardstock on the platen NOTE For details on Original Orient ation, refer to Original Orient ation on pag e 6-10 . NOTE For th[...]

5-3 Operation on the Ma chine > Loading Original s Loading Originals in the Document Pr ocessor The document proce ssor automatically scans each sheet of mu ltiple originals. Both side s of two-side d originals are scanned. Originals Supported by the Document Pro cessor The document proce ssor support s the following types of origin als. Origina[...]

5-4 Operation on the Ma chine > Loading Original s 2 Place the originals. 1 Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. 2 Open the original stop per to fit the size of th e original set. NOTE For details on Original Orientation, refer to O[...]

5-5 Operation on the Ma chine > Favorites Favo r i t e s Frequently used fu nctions can be register ed as favorites so that t hey can be called up easily . The following functi ons are pre-registe red on this machine. Y ou can delete these fu nctions as well a s register new functions. Favorites Name Description Default Registra tion ID Card Cop[...]

5-6 Operation on the Ma chine > Favorites R e gistering F a v orite When registering a favorite , you can choose from two methods for calling it up: • Wizard mode: Registered settings are called up in ord er and configured as you check or change each one. • Program mode: Set tings are called up imme diately w hen you press the key to which t[...]

5-7 Operation on the Ma chine > Favorites 5 Enter the new f avorite name and press [Ne xt]. 6 Check the settings and chang e or add information as ne eded. 7 Press [Save]. The favorite is registe red. 8 “Do you want to add a new function to th e home screen?” screen a ppears.T o display a registered fa vorite on the Home scree n, pres s [Y e[...]

5-8 Operation on the Ma chine > Favorites Program Mode 1 Display the screen. 1 Press [Send] on th e Home screen. 2 Set the send functio n and press [Favorites] . 2 R e gister the fav orite. 1 Press [Menu] and then [Add]. 2 Select the job type. 3 Press [Progr am]. 4 Enter the new f avorite name and press [Ne xt]. 5 Check the settings and chang e [...]

5-9 Operation on the Ma chine > Favorites 6 Press [Save]. The favorite is registe red. 7 “Do you want to add a new function to th e home screen?” screen a ppears.T o display a registered fa vorite on the Home scree n, pres s [Y es] and specify the position in which you want to display the ico n of registered favorite. 8 Press [Save]. R ecall[...]

5-10 Operation on the Ma chine > Favorites 2 Execute the f av orite. When using the wizard mode 1 The registered scr eens are displayed in order . Make the desired settings and pr ess [Next]. When all the settings are complete, the confirmation screen is displayed. 2 Place the or iginals and pres s [S tart]. When using the program mode Place the[...]

5-11 Operation on the Mach ine > Application A pplica tion The functionalit y of the machine can be exp anded by installing application s. Applications that he lp you perform your daily more efficien tly such as a scan feature and an aut hentication feat ure are available. For det ails, consult your sales represent ative or dealer . Installing A[...]

5-12 Operation on the Mach ine > Application 4 Press [Y es] in the confirmation screen. Installation of the application begins. Depend ing on the application being installed, the installation may take some time. Once the installation ends, the original screen reappears. 3 Activate the application. 1 Select the desired applica tion and press [Men[...]

5-13 Operation on the Mach ine > Application Uninstalling A pplica tions A maximum of 5 applications ca n be installed on the machine. T o add different applicat ions, uninst all an application that has been installed. De activate an application before uninstalling it. The procedure is a s follows. 1 Display the screen. 1 Press the [ System Menu[...]

5-14 Operation on the Ma chine > Registering Short cuts R e gistering Shor tcuts Y ou can register shortcuts fo r easy access to the frequent ly used functions. The sett ings for the selected fu nction can also be register ed. A function name linked to a registered sh ortcu t can be changed as necessary . Y ou can register up to 2 shortcuts for [...]

5-15 Operation on the Ma chine > Registering Short cuts 5 Press [Save]. The shortcut is registered. Editing and Deleting Shor tcuts Follow the step s shown below to change a shor tcut number/name or dele te a shortcut. 1 In the "Functions" screen of each functi on, press [Add/Edit Shor tcut] in the bottom of the screen. 2 Edit the shor[...]

5-16 Operation on the Ma chine > Copying Cop ying Basic Oper a tion Follow the steps as below for basic copying. 1 Press [Copy] on the Home screen. 2 Place the originals. Place the origin als. 3 Select the functions. Select the copier fun ctions to use. Press tabs to display other functi ons. 4 Use the numeric k eys to enter the copy quantity . [...]

5-17 Operation on the Ma chine > Copying R eser v e Ne xt This function allows you to rese rve the next j ob during printing. Using this function, the orig inal will be scanned while the machine is printing. When th e current print job ends, the reserved copy job is printed . The procedure dif fers depending on the Reserve Ne xt Priority (refe r[...]

5-18 Operation on the Ma chine > Copying Canceling J obs Y ou can also cancel jobs by pressing the [ Stop ] key . 1 Press the [ Stop ] k ey with the copy screen displayed. 2 Cancel a job. When there is a job is being scanned The copy job is canceled. When there is a job printing or on st andby Canceling job screen appears. The current print job [...]

5-19 Operation on the Ma chine > Sending Sending This machine can send a scanned image as an att achment of an E-mail message or to a PC linked to the net work. In order to do this, it is necessary to re gister the sender and destination (recipient) addres s on the network. A network environment wh ich enables the machine t o connect to a mail s[...]

5-20 Operation on the Ma chine > Sending Basic Oper a tion 1 Press [Send] on the Home screen. 2 Place the originals. Place the origin als. 3 Specify the destination. Select the destinat ion to which to send an image. Choosing a Desti nation from the Exter nal Address Book For details on th e External Addres s Book, refer to Command Center RX Use[...]

5-21 Operation on the Ma chine > Sending 4 Select the functions. Press tabs to display other functi ons. 5 Press the [ Star t ] key . Sending st arts. Send (pag e 6-3) Ready to send. Send Dest. : BBB bbb@abc.com Check E-mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10:10 1/2 Favorites[...]

5-22 Operation on the Ma chine > Sending Specifying Destina tion Select the destination using eithe r of the following methods: Choosing fro m the Address Bo ok (page 5-22) Choosing fr om the Extern al Address Book For details on the External Address Book, refer to Command Center RX User Guide . Choosing fro m the One T ouch Key (p age 5-24) Ent[...]

5-23 Operation on the Ma chine > Sending 2 Select the destinations. Press the checkbox to select the de sired destination from t he list. The selected destinat ions are indicated by a ch eckmark in the check box. Y ou can also press [Menu] to perfor m a more det ailed search. Destination Search Destinations registe red in the Address Book can be[...]

5-24 Operation on the Ma chine > Sending 3 Accept the destinati on, and press [OK]. Destinations can be changed later . Refer to Checking and Editing Destinations on p age 5-30 . Choosing from the One T ouch Key Select the destination using t he One T ouch Keys. 1 In the basic screen for send ing, press [One T ouch K ey]. 2 Press the One T o uc [...]

5-25 Operation on the Ma chine > Sending 3 Accept the destinati on, and press [OK]. Destinations can be changed later . Refer to Checking and Editing Destinations on p age 5-30 . Entering an E-mail Address Enter the desired E-mail address. 1 In the basic screen for sending, press [E-mail]. 2 Enter destination E-mail address. Up to 128 character [...]

5-26 Operation on the Ma chine > Sending 3 Press [OK]. Destinations can be changed later . Refer to Checking and Editing Destinations on p age 5-30 . Specifying a New PC Folder S pecify either the desired shared f older on a computer or an FTP server as the de stination. 1 In the basic screen for sending, pr ess [F older]. 2 Select the folder ty[...]

5-27 Operation on the Ma chine > Sending 3 Select the folder specifica tion method. T o search fo r a folder on a PC on the netw ork, press [Sea rch Folder from Network] or [S earch Folder by Host Name]. If you pres sed [Search Folder from N etwork] , you can enter the "Domain/W orkgroup", and "Host Name" to sear ch PCs on th[...]

5-28 Operation on the Ma chine > Sending For send to folder ( FTP) 5 Check the sta tus . 1 Check the information. Change the delay as required. Login User Name If the co mputer name and domain na me are the same: User Name For exam ple: jame s.smith If the computer name and domain na me are different: Domain nameUser name For exam ple: abc dnet[...]

5-29 Operation on the Ma chine > Sending 2 Press [Menu] and the n [Connection T est] to check the connecti on. "Connected." appears when connection to the desti nati on is correctly established. If "Cannot connect." appears, review the entry . T o enter multiple desti nations, press [Next Destination] and enter the next desti[...]

5-30 Operation on the Ma chine > Sending Chec king and Editing Destina tions Check and edit a selected destin ation. 1 Display the screen. 1 Referring to S pecifyi ng Destination on page 5-22 , specify the destina tion. 2 Press [Check]. 2 Check and edit the destina tion. T o add a new desti nation, press [] . T o display det ails for the destina[...]

5-31 Operation on the Ma chine > Sending Confir mation Scr een of Destina tions When sele cting [On] for Destination Check be fore Send ( Dest. Check before Send on pag e 8-21 ), the confirmat ion screen of destinatio ns appears aft er pressing the [ Start ] key . Follow the steps be low to confirm the destinations. 1 Press [ ] or [ ] to confirm[...]

5-32 Operation on the Ma chine > Sending R ecall Recall is a function allo wing you to send the last entered dest ination once again. When you want to send the image to the same destination, press [Recall], and you can call the d estination you sent on the destina tion list. 1 Press [Recall]. The destination you sent is displa yed on the destina[...]

5-33 Operation on the Ma chine > Sending Sending to Dif ferent T ypes of Destina tions (Multi Sending) Y ou can specify destinations that combine E-mail addresse s, folders (SMB or FTP) and fax numbers *1 . This is refe rred to as Multi Sendi ng. This is useful for sen ding to diff erent types of destination (E-mail addresses, folders, etc.) in [...]

5-34 Operation on the Ma chine > Sending Canceling Sending J obs Y ou can also cancel jobs by pressing the [ Stop ] key . 1 Press the [ Stop ] k ey with the send scr een displaye d. 2 Cancel a job. When there is a job is being scanned Job Cancel appears. When there is a job sending or on st andby Canceling job screen appears. Select the job you [...]

5-35 Operation on the Ma chine > Sending WSD Scan WSD Scan saves images of originals sca nned on this machine as f iles on a WSD-compatible computer . Inst alling Driver Software (for Windows 7) 1 Display [ Network ] in the Star t menu. Click [ Start ] button on the Windo ws and then select [ Network ]. 2 Install the driv er . Right-click the ma[...]

5-36 Operation on the Ma chine > Sending WSD scan 1 Press [Send] on the Home screen. 2 Place the originals. 3 Display the screen. Press [WSD Scan]. 4 Scan the originals. Procedure using thi s machine 1 Select [Fr om Operation Panel] and pres s [Next]. 2 Select the destination computer and press [OK]. Press [Reload] to re load the computer list. [...]

5-37 Operation on the Ma chine > Sending Scanning using TWAIN This section explains how to scan an original u sing TW AIN. The procedure fo r scanning using the TW AIN driver is explaine d as an example. T he WIA driver is used in the same way . 1 Display the screen. 1 Activate the TWAIN compatib le application software. 2 Select the machine usi[...]

5-38 Operation on the Ma chine > Sending 3 Place the originals. 4 Scan the originals. Click the [ Scan ] button. The document data is scanned. Imaging Color Settings This setting specifies the type of color for the image. Resolution This setting specifie s the dpi (dots per inch), or sharpness, for the image. Image Qual ity This setting specifie[...]

5-39 Operation on the Ma chine > Sending Scanning with FMU Connection "FMU Connection" is inst alled on the machine as a st andard application. FMU Connection can be used to sc an an or iginal according to the settings configur ed with "File Mana gem ent Utility" on the provided DVD, and save the image da ta and scannin g inf[...]

5-40 Operation on the Ma chine > How to use the FAX Function Ho w to use the F AX Function On product s with a F AX function, it is possible to use the F AX function. For deta ils, refer to the F AX Operation Gui de .[...]

5-41 Operation on the Ma chine > What is Document Box? W ha t is Document Bo x? Document Box cont ains four types of component boxe s which provide the following functi ons. The following typ es of document boxes are ava ilable. Custom Box ( page 5-43 ) Custom Box is a component box which you can create within t he Document Box and store dat a f[...]

5-42 Operation on the Ma chine > What is Document Box? Removable Memory Box ( p age 5-50 ) A USB memory stick can be connected to th e USB port on the machine to print a saved PDF file. Y ou can print PDF data directly from th e USB memory without a PC. Image files scan ned using this machine can also be saved to USB memory in the PDF , TIFF , J[...]

5-43 Operation on the Ma chine > Using a Custom Box Using a Custom Bo x Custom Box is a component box which you can create within t he Document Box and store dat a for later retrieval. Y ou can create or delete a Custom Box, an d manipulate dat a in various ways as described below: Cr ea ting a New Custom Bo x 1 Display the screen. 1 Press [Cust[...]

5-44 Operation on the Ma chine > Using a Custom Box 2 Check the settings and chang e or add information as ne eded. 3 Press [Sav e]. The Custom Box is created. Item De scription Box Name Enter a box name consisting of up to 32 characters. Refer to Character Entry Method on p age 1 1-12 for details on entering characters. Box No. Enter the box nu[...]

5-45 Operation on the Ma chine > Using a Custom Box Editing and Deleting Custom Bo x 1 Display the screen. Press [Custom Box] on the Home screen. 2 Edit the custom bo x. T o edit a cu stom box 1 Press [Menu], [ ], and then [Edit]. 2 Select the box you want edit. When user login a dministration is enabled, the sett ings that can be changed va rie[...]

5-46 Operation on the Ma chine > Using a Custom Box To d e l e t e 1 Press [Menu], [ ], and then [Delete]. 2 Select the box you want delete. 3 Press [Delete]. 4 Press [Y es] in the confirmati on screen. Storing Documents Custom box stores the print da ta which is sent from a PC . Refer to the Printer Driver User G uide for the opera tion of the [...]

5-47 Operation on the Ma chine > Using a Custom Box Printing Documents The procedure fo r printing document s in a custom box is explained below . 1 Display the screen. 1 Press [Custom Box] on the Home screen. 2 Select the box cont aining the document you want to print. 2 Print the document. 1 Select the document yo u wish to print by checking t[...]

5-48 Operation on the Ma chine > Using a Custom Box Editing Documents This function allows you to move document s stored in custom boxes into other boxes. The procedur e for moving documents is expla ined below . 1 Display the screen. 1 Press [Custom Box] on the Home screen. 2 Select the box cont aining the document you want to move. 2 Mo ve doc[...]

5-49 Operation on the Ma chine > Using a Custom Box Deleting Documents The procedure fo r deleting document s in a custom box is explained below . 1 Display the screen. 1 Press [Custom Box] on the Home screen. 2 Select the box cont aining the document you want to delete. 2 Delete the document. 1 Select the document you wish t o delete by checkin[...]

5-50 Operation on the Ma chine > Printing Documen ts Stored in Removable USB Memory Printing Documents Stor ed in R emo va ble USB Memor y Plugging USB memory direct ly into the machine enables you to quickly and easily print the files stored in the USB memory withou t having to use a computer . The following file types can b e printed: • PDF [...]

5-51 Operation on the Ma chine > Printing Documen ts Stored in Removable USB Memory 2 Print the document. 1 Select the folder cont aining the file to be printed and press [Open]. The machine will disp lay documents in the top 3 folder levels, including the root folder . 2 Select the file to be print ed and press [Print ]. 3 Change the number of [...]

5-52 Operation on the Mach ine > Saving Documents to USB Memory (Scan to USB) Sa ving Documents to USB Memor y (Scan to USB) This function allows you to stor e scanned image files in USB memory connect ed to the machine. Y ou can store files in PDF , TIFF , JPEG , XPS or high-compression PDF format. 1 Place the originals. 2 Plug the USB memor y [...]

5-53 Operation on the Ma chine > Check the USB Memory Information 3 Store the document. 1 Select the folder where the file will be stored. The machine will display the top 3 folder levels, including the roo t folder . 2 Press [] . 3 Set the type of original, file fo rmat, etc., as desired. For the features that can be set, refer to Removable Mem[...]

5-54 Operation on the Ma chine > Removing USB Memory R emo ving USB Memor y Follow the steps below to remove the USB memory . 1 Display the screen. 1 Press [Rem ovable Memory] on the Home screen. 2 Press [Menu], [ ] , and then [Remo ve Memor y]. Press [OK], and remove the USB memory after "Remov able Memory can be safely r emoved." is [...]

6-1 6 Using V arious Functions This chapter explains t he following topics: Functions Available on the Machine ............ ....................... ................... ....................... ............................. ........ 6- 2 Copy ............ ................... ....................... ................... ....................... ........[...]

6-2 Using Various Functi ons > Func tions Ava ilable on the Machine Functions A vaila ble on the Machine Cop y T o configure the settings for fu nctions, press the function ke y . By pressing [Functions], othe r selectable functions will be shown as a list. For det ails on each function, see t he table be low . Function key Description Reference[...]

6-3 Using Various Functi ons > Func tions Ava ilable on the Machine Send T o configur e the settings for funct ions, press [Functions] . For det ails on each function, see t he table be low . Functions Descripti on Reference pag e Quiet Mode Lower print and scan speed for quiet processing. page 6-21 File Format S pecify the image file format. Im[...]

6-4 Using Various Functi ons > Func tions Ava ilable on the Machine F AX Direct T ransmission Sends F AX directly without reading original data into memory . Ref er to the FA X Operation Guide . F AX Polling RX Automatically makes a machine with a st ored documen t send the document to your machine. Refer to the FAX Operation Guide . FA X T X R [...]

6-5 Using Various Functi ons > Func tions Ava ilable on the Machine Custom Bo x (Printing) T o configure the settings for fu nctions, press the function ke y . By pressing [Functions], othe r selectable functions will be shown as a list. For det ails on each function, see t he table be low . Function key Description Reference pa ge Paper Selecti[...]

6-6 Using Various Functi ons > Func tions Ava ilable on the Machine R emo vable Memor y (Stor e File, Printing Documents) T o configure the settings for fu nctions, press the function ke y . By pressing [Functions], othe r selectable functions will be shown as a list. For det ails on each function, see t he table be low . Store File Function key[...]

6-7 Using Various Functi ons > Func tions Ava ilable on the Machine Printing Document s Function key Description Reference pa ge Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. page 6-9 Collate Offsets the output by page or set. page 6-10 Duplex Produces two-sided copi es. page 6-18 Quiet Mode Low[...]

6-8 Using Various Functi ons > Functions Functions Original Size S pecify t he original size to be scanned. Press [Metric], [Inch ], or [Others] to select the origin al size. Item Va l u e Description Metric A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm Select from the Metric standard sizes. Inch Letter-R, Legal, S tatement-R, Executive, Of[...]

6-9 Using Various Functi ons > Functions P a per Selection Select the cassette or multi-pu rpose tray that cont ains the required paper size. Select from [ 1] (Cassette 1 ) to [5] (Cassette 5) to use the paper contained in that casse tte. If [Auto] is selected, the paper ma tching the size of the original is selec ted automatically . T o select [...]

6-10 Using Various Functi ons > Functions Original Orienta tion Select the orie ntation of the original docume nt top edge to scan correct direct ion. T o use any of the following f unctions, the do cu ment's original or ientation mu st be set. •D u p l e x • Combine • Duplex (O riginal) Select original orien tation fro m [T op Edge o[...]

6-11 Using Various Functi ons > Functions Density Adjust density using 9 levels. Adjust density pressing [-4] (Lighter) to [+ 4] (Darker). Original Ima ge Select original image type fo r best results. Copying/Printing Sending/Storing Item Descrip tion Te x t + P h o t o *1 *1 If gray text is not printed completely using [Tex t + Photo], selectin[...]

6-12 Using Various Functi ons > Functions EcoPrint EcoPrint saves ton er when printing. Use this funct ion for test print s or any other occasion when high quality print is not required. ( Va l u e : [Off] / [On]) Color Selection Select the color mode setting. Item Descrip tion Auto (Color/Gray) Automatically recognizes whether the document is c[...]

6-13 Using Various Functi ons > Functions Shar pness Adjusts the sharpness of imag e outlines. When copying penciled origin als with rough or broken lines , clear copies can be t aken by adjusting sh arpness toward "Sharpen". When copyi ng images made up of p atterned dot s such as magazine photos, in which mo ire *1 patterns appear , [...]

6-14 Using Various Functi ons > Functions Pr e v ent Bleed-thr u Hides background color s and image bleed-throug h when scanning thin original . ( Va l u e : [Off] / [On]) Zoom Adjust the zo om to reduce o r enlarge the im age. Copying The following zoom opt ions are available. Auto Adjusts the image to match the paper size. St andard Zoom Reduc[...]

6-15 Using Various Functi ons > Functions Zoom Entry Manually reduces or enlarges the original ima ge in 1% increments between 25% and 400%. Use the numer ic keys or press [+] or [-] to enter the any magnifica tion. Printing/Sending/Storing Item Descrip tion 100% Reproduce s the original size. Auto Reduces or enlarges original to printing/sendin[...]

6-16 Using Various Functi ons > Functions Combine Combines 2 or 4 original shee ts into 1 printe d page. Y ou can select the p age layout and the type of boundary line s around the pages. The following types of the boundar y lines are available. Layout image Item Va l u e Descripti on Off ― Disables the function. 2 in 1 ― Copy the original w[...]

6-17 Using Various Functi ons > Functions 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE • The pape r sizes supported in Combine mode are A4, A5, B5, Folio, 216 × 340 mm, Let ter , Legal, S tate ment, Oficio II, and 16K. • When placing the origin al on the platen, be sure to copy th e originals in page or der . It[...]

6-18 Using Various Functi ons > Functions Duple x Produces two-sided copies. The following modes are ava ilable. One-sided to T wo-sided T wo-sided to One-sided T wo-sided to T wo-sided Produces two-sided copi es from one-sided originals. In case of an odd number of originals, the back side of the las t copy will be blank. The following binding [...]

6-19 Using Various Functi ons > Functions Copying Prints 1- sided originals to 2-sided, o r 2-sided originals to 1-si ded. Select the binding orien tation for original and finished documents. When placing the original on the platen, consec utively repla ce each original and press the [ Start ] key . After scan ning all originals, press [Finish S[...]

6-20 Using Various Functi ons > Functions J ob Finish Notice Sends E-mail notice when a job is complete. Users can be notifie d of the completion of a job while wo rking at a remote desk, saving the time spent waiting beside the machine to finish . Example of Job Fini sh Notice: NOTE • PC should be configu red in advance so tha t E-mail can be[...]

6-21 Using Various Functi ons > Functions File Name Entr y Adds a file name. Additional information such as job numb e r and date and time can also be set. Y ou can check a job history or job st atus using the file name, date an d time, or job number specified here. Enter the file na me ( up to 32 characters) , and pres s [Next]. T o add date an[...]

6-22 Using Various Functi ons > Functions Duple x (2-sided Original) Select the type and or ientation o f the binding based on the origi nal. Sample image Item Va l u e Description 1-sided ― Disables the function. 2-sided ― Set when using a 2-sided sheet original that will be bound on the left or right. Others Duplex 1-sided , 2-sided (Bindi[...]

6-23 Using Various Functi ons > Functions Sending Size Select size of image to be sent . Press [Same as Original Size], [M etric], [Inch], or [Others] to se lect the sending size. Relationship between Original Size, Sendi ng Size, and Zoom Original Size (p age 6-8) , Send ing Size, and Zoom ( page 6- 14) are relat ed to each other . For det ails[...]

6-24 Using Various Functi ons > Functions File F or mat S pecify the image file format. Image qu ality level can also be adjusted. Select the file format from [P DF], [TIFF], [JPEG], [XPS], and [High C omp. PDF]. When the color mode in scannin g has been selected fo r Grayscale or Full Color , set the image quality . If you select ed [PDF] or [H[...]

6-25 Using Various Functi ons > Functions PDF Encryption Functions If you have select ed PDF or High Comp. PDF for file format, you can restrict the access leve l for displaying, printing, and editing PDF's by assign ing a secure password. Select [Others], [PDF] or [HighComp.PDF] in [File Format], and pr ess [Encryption]. Items that can be [...]

6-26 Using Various Functi ons > Functions When [Acrobat 5.0 and l ater , Encryption Level: High(12 8-bit)] i s selected Item Va l u e Description Password to Op en Document O f f, On Enter the password to open the PDF file. Press [On], enter a password (up to 256 characters) and then press [Next]. Enter the password again for confirmation, and p[...]

6-27 Using Various Functi ons > Functions File Separ a tion Creates several files by dividin g scanned or iginal dat a page by page, and send s the files. ( Va l u e : [Off] / [Each Page]) Press [Each Page] to set File Separation. Scan R esolution Select fineness of scanning resolutio n. The selecta ble resolution is [600 × 600d pi], [400 × 40[...]

6-28 Using Various Functi ons > Functions FTP Encr ypted TX Encrypt s images when sending via FTP . Encryp tion secures the document transmission. ( Va l u e : [Off] / [On]) Delete after Printed Automatically dele tes a document from the bo x once printing is complete. ( Va l u e : [Off] / [On]) NOTE Y ou can only change the settings by logging [...]

6-29 Using Various Functi ons > Functions Storing Size Select size of image to be stor ed. Press [Same as Original Size], [M etric], [Inch], or [Others] to se lect the sending size. Relationship between Original Size, S toring Size, and Zoom Original Size (pag e 6-8) , S toring Size, and Zoom (page 6-14) are related to each other . For details, [...]

6-30 Using Various Functi ons > Functions JPEG/TIFF Print Select the im age size when print ing JPEG or TIFF files. Select [Paper Size ], [Image Resolutio n] or [Print Resolu tion]. XPS Fit to P a ge Reduces or enlarges the image size to fit to the selected p aper size when printi ng XPS file. ( Va l u e : [Off] / [On]) Item Descri ption Paper S[...]

7-1 7 Sta tus/J ob Cancel This chapter explains t he following topics: Checking Job St at us .............. ................... ....................... ................... ....................... ............................. ........... 7-2 Details of the S tatus Screens .... ...................... ....................... ................... .....[...]

7-2 Status/Job Cancel > Checki ng Job Status Chec king J ob Status Check the stat us of jobs being processed or waiting t o be printed. A vailable St atus Screens The processing and waiting st atuses of j obs are displayed as a list on the touch p anel in four dif ferent screens - Printing Jobs, Sendin g Jobs, S tor ing Jobs, and Sch eduled Jobs[...]

7-3 Status/Job Cancel > Checki ng Job Status Displaying St atus Screens 1 Display the screen. Press the [ St atus/Job Cancel ] key . 2 Select the job you w ant to check. Press either of [Prin t Job S tatus], [Send Job S tatus], [S tore Job S tatu s] or [Scheduled Job] to check the st atus. Print Job S tatus Screen (page 7-4) Send Job S tatus Scr[...]

7-4 Status/Job Cancel > Checki ng Job Status Details of the Sta tus Screens Print Job St atus Screen NOTE Y ou can show the job statuses of all users, or only the st atuses of your own jobs. For det ails, refer to Display S tatus/ Log on pag e 8-19 . This setting ca n also be chan ged from Com mand Center RX. F or details, refer to the Command C[...]

7-5 Status/Job Cancel > Checki ng Job Status Send Job St atus Screen No. Item Description 1 Job No. Acceptance No. of job 2 T ype Icons that indicate the job type Sending Job F A X Sending Job E-mail Sending Job Folde r Sending Job Application Multi Sendin g 3 User Name User Name for the executed job 4 [ ] Press this key for the job for which yo[...]

7-6 Status/Job Cancel > Checki ng Job Status Store Job S tatus Screen No. Item Description 1 Job No. Acceptance No. of job 2 T ype Icons that indicate the job type S toring Jo b Scan S toring Jo b Printer S toring Jo b F AX 3 Job Name Job name or file name is displayed. 4 [ ] Press this key for the job for which you wish to display detailed info[...]

7-7 Status/Job Cancel > Checki ng Job Status Scheduled Job St atus Screen No. Item Description 1 Job No. Acceptance No. of job 2 T ype Icons that indicate the job type S toring Jo b F AX 3 Destination Destination (Either destination name, F AX number , or No . of broadcast items) 4 [ ] Press this key for the job for which you wish to display det[...]

7-8 Status/Job Cancel > Checki ng Job Status Chec king Detailed Inf or mation of J obs Check the d etailed information of each job. 1 Display the screen. Referring to Det ails of the S tatus Screens on page 7-4 , display the screen. 2 Check the inf or mation. 1 Press [ ] for the job for which you wish to display det ailed information. Detailed i[...]

7-9 Status/Job Cancel > Checking Job Histo ry Chec king J ob Histor y Check the history of complet ed jobs. A vailable Job History Screens The job histories ar e displayed separat ely in three screens - Printi ng Jobs, Sending Jobs, and S toring Jobs. The following job histor ies are available. NOTE • Job histo ry is also available b y Command[...]

7-10 Status/Job Cancel > Checking Job Histo ry Displaying Job History Screen 1 Display the screen. Press the [ St atus/Job Cancel ] key . 2 Select the job you w ant to check. Press either of [Prin t Job Log], [Send Job Log] , or [S tore Job Log] to check the log. NOTE If the user auth entication screen appears, ente r your login user name and lo[...]

7-11 Status/Job Cancel > Checking Job Histo ry Chec king the Detailed Inf or mation of Histories Check the det ailed information of each history . 1 Display the screen. Referring to Displaying Job History Screen on p age 7-10 , display the screen. 2 Check the inf or mation. 1 Press [ ] for the job for which you wish to check details. Detailed in[...]

7-12 Status/Job Cancel > Job Op eration J ob Oper a tion P ause and Resumption of J obs Pause/resume all print ing jobs in printing/waiti ng. 1 Display the screen. Press the [ St atus/Job Cancel ] key . 2 Press [Pause All Print J obs] on th e printing jobs sta tus screen. Printing is p aused. When resuming the print ing of jobs that have been p [...]

7-13 Status/Job Cancel > Devic e/Communica tion De vice/Communica tion Configure the device s/lines inst alled or connected to th is machine or check their st atus. 1 Display the screen. 1 Press the [ St atus/Job Ca ncel ] key . 2 Select the device you wish to check. The screen to check the status or configure the devices is displayed. 2 Check t[...]

7-14 Status/Job Cancel > Devic e/Communica tion "SSD " The stat us of the optional SSD is displayed. "Connection S tatus" The connection st atus of the optional Wireless Network Interfa ce Kit is displayed.[...]

7-15 Status/Job Cancel > Checki ng the Remaining Amount of Toner and Paper (Pa per/Supplies) Chec king the R emaining Amount of T oner and P a per (P ap er/Supplies) Check the remaining amount of toner , paper , and stapl es on the touch pan el. 1 Display the screen. 2 Display the screen. 1 Press the [ St atus/Job Ca ncel ] key . 2 Press [] , an[...]

8-1 8 Setup and R e gistr a tion (System Menu) This chapter explains t he following topics: System M enu ......................... ...................... .................... ...................... .................... ...... .......................... ........ 8-2 Operation M ethod ........... ....................... ................... ..........[...]

8-2 Setup and Registrat ion (System Menu) > System Menu System Menu Configure settings relat ed to overall machine operation . Oper a tion Method System Menu is operated as follows: 1 Display the screen. Press the [ System Menu ] key . 2 Select a function. 3 Configure the settings. System Menu/Counter. Date/Timer/Energy Saver Date/Time 10/10/201[...]

8-3 Setup and Registrat ion (System Menu) > System Menu Refer to System Menu Settings on the following p age and configure as needed. NOTE • In order to change sett ings that require administ er privileges, you must log in with administrato r privileges. The factory default login user name and login p assword are set as shown below . • If fu[...]

8-4 Setup and Registrat ion (System Menu) > System Menu System Menu Settings This section explains the fun ctions that can be conf igured in System Menu. T o configure the settings, select the it em in System Menu and press t he setting item. For det ails on each function, see the t able below . Item Description Ref erence Page Quick Setup Wizar[...]

8-5 Setup and Registrat ion (System Menu) > System Menu Home Configure set tings for Home screen. page 8-19 Copy Configur es settings fo r copying fu nctions. page 8-20 Send Configures settings for sendi ng functions. page 8-21 Document Box Configures settings re lated to the Job Box, Sub Address Box and Polling Box. For details on Job Box, refe[...]

8-6 Setup and Registrat ion (System Menu) > System Menu Language R epor t Print reports to ch eck the machine settings and status. Default settin gs for printing th e result reports can also be configured. Report Print Language Item Descripti on Language Select the language displayed on the touch panel. Report Report Print Item Descripti on Stat[...]

8-7 Setup and Registrat ion (System Menu) > System Menu Admin Report Settings Configure se ttings for fax func tions. For details, refe r to the F AX Operation Gui de . Network St atus Prints the network status, allowing you to c heck the information including network interface firmware version, network address and protocol. Service Status Print[...]

8-8 Setup and Registrat ion (System Menu) > System Menu Result Report Settings Sending Log History Report Result Report Sett ings Item Descripti on Send Result Report Automatically print a re port of transmission result when a transmission is complete. E-mail/Folder Automatically print a report of transmission re sult when E-mail or SMB/FTP tran[...]

8-9 Setup and Registrat ion (System Menu) > System Menu User Pr oper ty Allows you to view informa tion about logged in users and edit some of that inf ormation. Changing User Prop erties (page 9-9) Cassette/MP T r ay Settings Select pap er size and media type for Cassettes and mult i purpose tray . Cassette 1 (to 5) Select paper size and media [...]

8-10 Setup and Registrat ion (System Menu) > System Menu Multi Purpose T ray Cassette/ MP T ray Settings Multi Purpose T ray Item Descripti on Paper Size Metric Select from the Metric standard sizes. Va l u e s : A4, A5, A6, B5, B6, Folio, 216 × 340 mm Inch Select from the Inch series standard si zes. Va l u e s : Letter , Legal, St atement, Ex[...]

8-11 Setup and Registrat ion (System Menu) > System Menu Common Settings Configures overall machine op eration. Default Screen Sound Common Settings Default Screen Item Descripti on Default Screen Select the screen appearing right after start-up (default screen). Va l u e : Home, Copy , Send, F AX *1 , Custom Box, Jo b Box, Removable Memory , Su[...]

8-12 Setup and Registrat ion (System Menu) > System Menu Original Settings Common Settings Original Settings Item Descripti on Custom Original Size Set up frequently-used custom original size. The custom size option is displayed on the screen to select original size. Va l u e Metric X: 50 to 356 mm (in 1 mm increments) Y : 50 to 21 6 mm (in 1 mm[...]

8-13 Setup and Registrat ion (System Menu) > System Menu Paper Settings Common Settings Paper Settings Item Descripti on Custom Paper Size Set up frequently-used custom paper size. One custom paper size is set for each p aper supply source. The custom si ze option is displayed on the screen to select paper size. Cassette 1 Size Register the cust[...]

8-14 Setup and Registrat ion (System Menu) > System Menu Media T ype Setting The following media typ e and paper weight co mbinations are available. Media T ype Setting Select weight f or each media type. For Custom 1-8, settings for duplex printing and me dia type name can be changed. For details, refer to Media T ype Setting on page 8-14 . Def[...]

8-15 Setup and Registrat ion (System Menu) > System Menu Each media type's default weigh t is indicated. For Custom 1-8, se ttings for duplex printin g and media type name can be changed. Function Default s Media T ype Default Media T ype Default Plain Normal 2 Cardstock Heavy 3 T ransparency Extra Heavy Color Normal 3 Rough Normal 3 Prepun[...]

8-16 Setup and Registrat ion (System Menu) > System Menu Original Image (Send/Store) Set the default origina l document type for sending/storing. Va l u e : T ext+Photo, Photo, T ext, T ext (for OCR), Light T ext/Line NOTE [Text (for OCR)] is only available when "Color Selection" is set to [Black & White]. Background Density Adj. ([...]

8-17 Setup and Registrat ion (System Menu) > System Menu Preset Limit Error Handling Measurement Deta il Settings — Image Quality Set the default value fo r the image quality adjustment rang e when selecting the file format with which to send and store images. Va l u e : 1 Low (High Comp.), 2, 3, 4, 5 High (Low Comp .) PDF/A Set the default va[...]

8-18 Setup and Registrat ion (System Menu) > System Menu Low T o ner Alert Level Keyboard Layout USB Keyboard T ype Format SSD When an optional SSD is ins erted into the prin ter for the first time, it must be formatted be fore use. Common Settings Low T oner Alert Level Item Descripti on Low T on er Alert Level Set the amount of remaini ng tone[...]

8-19 Setup and Registrat ion (System Menu) > System Menu Format SD Card A new SD card must be form atted before it can be used in the machine. Display St atus/Log Function Key Usage Home Configure settings fo r Home screen. Editing the Home Screen (page 3-5) Common Settings Format SD Card IMPORT ANT • Formatting wi ll destroy any ex isting dat[...]

8-20 Setup and Registrat ion (System Menu) > System Menu Cop y Configures sett ings for copying funct ions. Copy Item Descripti on Auto Paper Selection If [Auto] is selected f or Paper Selection, set the p aper size selection method when the zoom changes. Va l u e Most Suitable Size: Select p aper based on the current zoom and the size of the or[...]

8-21 Setup and Registrat ion (System Menu) > System Menu Send Configures setting s for sending functi ons. Send Item Descripti on Dest. Check befor e Send When performi ng sending jobs, display the conf irmation screen of destinations after pressing the [ Star t ] key . *1 Va l u e : Off, On *1 Also applies when sen ding the fax. Entry Check for[...]

8-22 Setup and Registrat ion (System Menu) > System Menu Document Bo x FA X Configure se ttings for F AX. Fo r details, refer to th e F AX Operation Guide . Document Box Item Descripti on Custom Box Configure set tings for Custom Box . Add/Edit B ox For details, refer to Using a Custom Box on page 5-43 . Default Setting Auto File Deletion Time S[...]

8-23 Setup and Registrat ion (System Menu) > System Menu A pplica tion Configure settings for Applicatio n. Inter net Set the proxy for co nnection to the Int ernet from an applica tion. Addr ess Book/One T ouc h Address Book Configure settings fo r address book. Adding a Destination (Address Book) (page 3-35) Applic ation Item Descripti on Appl[...]

8-24 Setup and Registrat ion (System Menu) > System Menu One T o uch Key Configure settings fo r One T ouch Key . Adding a Destination on One T ouch Key (One T ouch Key) (page 3-41) Address Book Default s Print list For details, refe r to the F AX Operation Guide . User Login/J ob Accounting Configure settings rela ted to machine management . Ov[...]

8-25 Setup and Registrat ion (System Menu) > System Menu Printer Printing from comp uters, settings are generally made on the app lication softwar e screen. However , the following settings are availa ble for configuring the default s to customize the machine. Printer Item Descripti on Emulation Select the emulation for operating this mach ine b[...]

8-26 Setup and Registrat ion (System Menu) > System Menu LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). Va l u e : LF Only , LF and CR, Ignore LF CR Action Set the character re turn action when the machine rece ives the character return code (characte r code 0DH). Va l u e : CR Only , LF and[...]

8-27 Setup and Registrat ion (System Menu) > System Menu System/Netw or k Configures machine system settings. Network Configures network sett ings. Host Name TCP/IP System/Network Network Item Descripti on Host Name Check the host name of the machine. Host name can be changed from Command Center RX. Changing Device Informati on (p age 2-39) Item[...]

8-28 Setup and Registrat ion (System Menu) > System Menu Item Descripti on IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. This setting is availab le when [TCP/IP] is [On]. IPv6 Select whether to u se IPv6. Va l u e : Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network. Manual S[...]

8-29 Setup and Registrat ion (System Menu) > System Menu Item Descripti on Protocol Det ail ― NetBEUI Selects whether or not to receive docu ments using NetBEUI. *1 Va l u e : Off, On *1 The setting will be changed after restarting the device or the network for the machine. LPD Select whether or not to receive docume nts using LPD as the netwo[...]

8-30 Setup and Registrat ion (System Menu) > System Menu WSD Scan WSD Print Enhanced WSD Enhanced WSD (SSL) Item Descripti on ThinPrint Select whether to u se ThinPrint. When select in g [On], set the SMB def ault Port Number . Use the default port 4 000. *1 *2 Va l u e : Off, On (Port Number: 1 to 32767) NOTE This function is di splayed only wh[...]

8-31 Setup and Registrat ion (System Menu) > System Menu IPSec Secure Protocol LAN Inte rface Rest art Network IMPORT ANT Af ter changing the set ting, rest art the network or turn the mach ine OFF and then ON. Item Descripti on IPSec Make this setting when you use IPSec. *1 Va l u e : Off, On *1 The setting will be changed after restarting the [...]

8-32 Setup and Registrat ion (System Menu) > System Menu Proxy Optional Network Basic Item Descripti on Proxy Set the proxy for connection to th e Internet from an application. Va l u e : Off, On Use the Same Prox y Server for All Protocol s Set whether the same proxy server is used for all protocols. T o use the same proxy serve r , select the [...]

8-33 Setup and Registrat ion (System Menu) > System Menu Wireless Network NOTE This functio n is displayed whe n the optional Wi reless Network I nterface Kit is installed. Item Descripti on Connection Status When the optional Wirele ss Network Interface Kit is installed, you can check the wireless LAN status. Quick Setup Wizard If the machine w[...]

8-34 Setup and Registrat ion (System Menu) > System Menu Network Interface (Send) Interface Block Setting This allows yo u to protect this machine by block ing the interfac e with external devices such as USB hosts or optional interfaces. System/Network Network Interf ace (Send) NOTE This functio n is displayed whe n the optional Ne twork Interf[...]

8-35 Setup and Registrat ion (System Menu) > System Menu Security Level Rest art RAM Disk Setting System/Network Security Level Item Descripti on Security Level S pecify the security level. Va l u e : Low: This mode is u sed during maintenance. Do not use no rmally . High: This is the secur ity setting we recommend. Use this setting normally . V[...]

8-36 Setup and Registrat ion (System Menu) > System Menu Optional Memory Dat a Secu rity Configure settin gs for data st ored in the optional SSD a nd machine's memor y . System /Network Option al Memory Item Descripti on Optional Memory When optiona l memory is installed, select the memory all ocation scheme based on the application in whi[...]

8-37 Setup and Registrat ion (System Menu) > System Menu Optional Function Da te/Timer/Ener g y Sa v er Configures sett ings related to the dat e and time. System/Network Optional Function Item Descripti on Optional Functio n Y ou can use the optional applica tions installed on this machine. Optional Applicatio ns (page 1 1-10) System/Network Op[...]

8-38 Setup and Registrat ion (System Menu) > System Menu Item Descripti on Sleep Rules (models for Europe) Select whether to u se the Sleep mode fo r the fol lowing functions individually: •N e t w o r k • USB Cable • Card Reader *1 •F A X *2 •A p p l i c a t i o n Va l u e : Off, On NOTE If the sleep condition is not turned off, the I[...]

8-39 Setup and Registrat ion (System Menu) > System Menu Item Descripti on Power Off Rule Select whether or not the machine enters Powe r Off mode for the following function. Select [On] to set the Power Off mode. •N e t w o r k •F A X *1 • USB Cable • USB Host •R A M D i s k •N I C *2 • Remote Diagnostics •A p p l i c a t i o n [...]

8-40 Setup and Registrat ion (System Menu) > System Menu Adjustment/Maintenance Adjust printing quality and conduct mach ine maintenance. System/Network Adjustment /Maintenance Item Descripti on Quiet Mode Set tings Lower print and scan speed for quiet processing. Quiet Mode Set the Qu iet Mode. Select this mode when the running no ise is uncomf[...]

8-41 Setup and Registrat ion (System Menu) > System Menu Drum Refresh Remove image blur and white dots from the pr intout. It takes about 3 minutes. The time required may vary depending on the operating environmen t and this process may t ake time. For more information, refer to the Drum Refresh on p age 10-25 . NOTE Drum Refresh cannot be perfo[...]

9-1 9 User A uthentica tion and Accounting (User Login, J ob Accounting) This chapter explains t he following topics: Overview of User Login Administration ............ ................... ....................... ................... ................ .......... ........... 9- 2 Enabling User Lo gin Administration ............. ......................[...]

9-2 User Authentication and Accounting (User L ogin, Job A ccount ing) > Overview of User Logi n Administrat ion Ov er view of User Login Administr a tion User login administrat ion specifies how the user access is admi nistered on this machine. Ente r a correct login user name and passwor d for user authenticat ion to login. Access are in three[...]

9-3 User Authentication and Accounting (User L ogin, Jo b Accounting) > En abling User Login Ad ministration Enabling User Login Administr ation This enables user lo gin administrati on. Select one o f the following au thentication metho ds: 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Ac[...]

9-4 User Authentication and Accounting (User L ogin, Jo b Accounting) > En abling User Login Ad ministration 4 Press [User Login] . 2 Configure the settings. 1 Select [Local Authent ication] or [Network Authent ication]. Select [Off] to disable user login administration. If you select [Network Authentica tion], enter the host name (64 characters[...]

9-5 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Setting User Login Administr a tion This registers, alters and delet es users and config ures the settings f or User Login Administration. Adding a User (Local User List) This adds a new user . Y ou can add up to 1,000 us ers (including th[...]

9-6 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 3 Press [User Login Set ting], [Local Use r List] and then [] . 2 Enter the user infor mation. When the entry is complet e, press [Next] and proceed to the next ste p. The table be low explains th e user inform ation to be reg istered. NOT[...]

9-7 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 3 Check the user inf or mation. Change or add informa tion as needed. Item Descriptions User Name *1 *1 Mandatory at user registration. Enter the name displayed on the user list (up to 32 characters). Login User Name *1 Enter the login use[...]

9-8 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 4 Press [Sav e]. A new user is added on the local user list. Item Descriptions My Panel Y ou can register the langua ge selection, in itial screen, and shortcut settings for each user . Settings registered here can be appl ied simply by lo[...]

9-9 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Changing User Pr oper ties User propert ies can be change d. T y pes of user proper ties that could be chan ged may be dif ferent depen ding on user access privilege. For a user with administ rator right s who logs in User properties can b[...]

9-10 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 2 Change the user proper ties. Changing user propert ies 1 Press [ ] for the use r to edit. 2 Refer to step 3 of Adding a User (Local User List) to change a user p roperty . 3 Press [Save]. 4 Press [Y es] in the registrati on confirmati o[...]

9-11 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n T o change the user information of logged in user (User Property) These users can part ially change their own user pr operties including user name, login password, E-mail ad dress, and Simple Login. Although "Login User Na me", [...]

9-12 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 2 Press [Save]. The user information is changed. Simple Login When simple login is enabled, changes associ ated settings. NOTE This function does not app ear when Simple Login is set to [Off] or the user is not registered in Simple Login.[...]

9-13 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n User Account Loc k out Setting Configure these sett ings to restrict the opera tion for the user being aut henticated. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 P[...]

9-14 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 2 Configure the settings. The following settings can be select ed. Item Descriptions Lockout Select whether or not account lockout policy is enabled . Va l u e : Off, On Lockout Poli cy S pecify the con ditions and the exte nt to which th[...]

9-15 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n User Login Administr a tion for Printing It is possible to manage t he users that print on this machine from a PC. Setting Printer Driver T o manage t he users that print on thi s machine from a PC, th e following settings are n ecessary [...]

9-16 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 3 Click [ OK ]. T o Mana ge the User s to Scan Using TWAIN It is possible to manage t he users that scan using TW AIN. Setting TW AIN Driver T o manage t he users that scan using TW AIN, the following settings ar e necessary in the TW AIN[...]

9-17 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n T o Mana ge the User s to Scan Using WIA It is possible t o manage the users that scan using WIA. Setting WIA Driver T o manage t he users that scan using WIA, the following settings are necessary in th e WIA driver . 1 Display the screen[...]

9-18 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n T o Mana ge the User s that Send F axes from a PC It is possible to manage the u sers that send faxes from a PC. Setting F AX Driver T o manage t he users that send faxes from a PC, the follo wing settings are necessary in the F AX driver[...]

9-19 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Local Authoriza tion Select whether or not t o use Local Authorizati on. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [User Login Set ting], [ ] and then [Loca[...]

9-20 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Gr oup Authoriza tion Settings Set restrictions of the machine usage by each ind ivi dual group re gistered in the authen tication server . Group Authorization Use the group auth orization. 1 Display the screen. 1 Press the [ System Menu/[...]

9-21 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Group List Register the grou ps that are restricted the machine usage. Up to 20 grou ps can be individu ally registered. Other users and group s belong to "Others". The tab le below explains the group infor mation to be register[...]

9-22 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 3 Press [User Login Set ting], [ ], [Group Authorization] , [Group List] and t hen [] . 2 Configure the settings. 1 Enter the grou p ID and press [Next ]. 2 Enter the grou p name and press [Next ]. 3 Select the gro up access privilege s a[...]

9-23 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Obtain NW User Pr oper ty Set the require d information to obt ain the network user property from the LDAP server . The user name and E-mail address obt ained with this setting is shown in the user info rmation, the statu s confirmation s[...]

9-24 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 3 Press [User Login Set ting], [ ], [Obtain NW User Property] a nd then [On]. 2 Configure the settings. 1 Press [Server Name]. 2 Enter the LDAP server name or the IP addre ss and press [OK]. 3 Press [Port]. 4 Press [# Keys] to enter the L[...]

9-25 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Simple Login Settings The simple login function allows users to log in simply by se lecting a u ser name. Users must be r egistered in adva nce to use this functio nality . Simple Login Select whethe r or not simple login is enabled. 1 Di[...]

9-26 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Simple Login Setup Register users to use simple login. Y ou can add up to 20 users. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [User Login Set ting], [Simp l[...]

9-27 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n Specifying the user from loc al users Select the us er to be set for simple login. Specifying the user from ne twork users Press [Keyboard] fo r "Login User Name" and "Login Password ", enter the informa tion of the us[...]

9-28 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 8 Select the user icon to be displayed and press [OK]. 3 R e gister the user . Press [Save]. Icon 10:10 System Menu/Counter. Female 2 Basket Trumpet Male 1 Cancel Soccer Piano Car Male 2 Tennis Guitar Bicycle Female 1 1/2 OK 1 2[...]

9-29 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n ID Car d Settings If ID card authenticatio n is enabled, select the authe ntication type. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [User Login Set ting] an[...]

9-30 User Authentication and Accounting (User L ogin, Jo b Accounting) > Set ting User Login Administratio n 2 Configure the settings. The following settings can be select ed. Item Descriptions Keyboard Login When ID card authentication is enabl ed, select wh ether or not login by keyboard is allow ed. Va l u e : Permit, Prohibit Password Log in[...]

9-31 User Authentication and Accounting (User L ogin, Jo b Accounting) > Usin g User Login Administration Using User Login Administr a tion This section explains procedur es while setting job account ing. Login/Logout If user login ad ministration is enabled, th e login user name and login password e ntry screen appears each t ime you use this m[...]

9-32 User Authentication and Accounting (User L ogin, Job Accounting) > Overvi ew of Job Accounting Ov er view of J ob Accounting Job accountin g manages the copy/p rint/scan/F AX count a ccumula ted by individual accounts by a ssigning an ID to each account. T o manage the job account f rom PC In addition to the above settings, the following ar[...]

9-33 User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accou nting Enabling J o b Accounting Enable job accounting. Use the procedure below . 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [Job Accountin g Settings] and then [Job Accounting][...]

9-34 User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accou nting J ob Accounting Access Set the job accoun ting access. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [Job Account ing Settings] and t hen [Job Accountin g Access]. 2 Configu[...]

9-35 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt Setting an Account Y ou can add, change and delet e an account and set the re striction for ea ch account. Adding an Account Up to 100 individual account s can be added. The following ent ries are required. 1 Display the screen. 1 Press the [ System Menu/C[...]

9-36 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt 2 Enter the account infor mation. 1 Enter the account name and press [Next]. 2 Enter the account ID and p ress [Next]. 3 Activate or deactivate r estriction. 4 Press [Save]. A new account is added on the Account List. NOTE Refer to the Charac ter Entry Met[...]

9-37 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt R estricting the Use of the Machine This section explains how t o restrict the use of t he machine by account or the number of shee ts available. The items that ca n be restricted dif fer depending on whether "In dividual" or "T otal" i[...]

9-38 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt Editing an Account This changes the reg istered account information. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [Job Account ing Settings], [ ] and then [Accounting Li st]. 2 [...]

9-39 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt 2 Select the account informat ion to be changed and change the account information. 3 Press [Save]. 4 Press [Y es] in the registrati on confirmati on screen. The account information is changed. Account:AAA AAA 10:10 System Menu/Counter. Account ID Scan (Ot[...]

9-40 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt Deleting an Account This deletes the account. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ] and then [Use r Login/Job Accounting]. 3 Press [Job Account ing Settings], [ ] and then [Accounting Li st]. 2 Delete an account. 1 Se[...]

9-41 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt J ob Accounting fo r Printing The number of jobs t o be printed from the computer can be managed by Job Accounting. Setting Printer Driver T o manage the number of jobs to be print ed from the PC on the network, you need configure the following setti ngs b[...]

9-42 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt J ob Accounting fo r Scan Using TWAIN The number of jobs sca nned by using TW AIN can be managed by Job Accounting. Setting TW AIN Driver T o manage t he number of jobs scanned by using TW AIN, you need to configur e the following settings by using th e TW[...]

9-43 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt J ob Accounting fo r Scan Using WIA The number of jobs sca nned by using WIA can be managed by Job Accountin g. Setting WIA Driver T o manage t he number of jobs scann ed by using WIA, you need to configure th e following settings b y using the WIA Driver [...]

9-44 User Authentication and Accounting (User Login, Job Accounting) > Setting an Accou nt J ob Accounting f or the F AX T r ansmitted from a Computer The number of F AX jobs transmitted from the comput er can be managed by Job Accounting. Setting F AX Driver T o manage the number of F AX jobs transmitted from the co mp uter , you need to config[...]

9-45 User Authentication and Accounting (User L ogin , Job Accounting) > Con figuring Job Accounting Configuring J ob Accounting Default Setting Set the default s for job accounting. T o configure the settings, select th e item in Default Setting an d press the setting item. For det ails on each function, see t he table be low . User Login/Job A[...]

9-46 User Authentication and Accounting (User L ogin , Job Accounting) > Con figuring Job Accounting Counting the Number of P a ges Printed This counts th e number of pages pr inted. Count s are classified into T otal Job Accounting an d Each Job Accounting. A new count can also be st arted af ter resetting the count data which was stored for a [...]

9-47 User Authentication and Accounting (User L ogin , Job Accounting) > Con figuring Job Accounting Print Accounting R epor t The tot al pages counted of all releva nt account s can be printed as an accounti ng report. Reports have different formats depending o n how th e count of copiers and printe rs is administered. When "Individual &qu[...]

9-48 User Authentication and Accounting (User L ogin , Job Accounting) > Con figuring Job Accounting 3 Print the repor t. 1 Press [Print Account ing Report]. 2 Press [Y es] on the screen to confirm the prin ting. Accounting report is pri nted.[...]

9-49 User Authentication and Accounting (User L og in, Job Accounting) > Usin g Job Accounting Using J ob Accounting This section explains procedur es while setting job account ing. Login/Logout If job accounting is enabled , an account ID entry screen ap pears each time you use this machine. Use the procedure belo w to login and logout. Login 1[...]

9-50 User Authentication an d Accounting (User Login, Job Acco unting) > Unknown ID Job Unkno wn ID J o b This specifies t he behavior f or handling the jo bs sent with unknown or unsent login use r names or User ID. If the User Login is set to invalid an d Job Accounting is set to valid, f ollow the procedure when the Account ID is unknown. The[...]

10-1 10 T r oubleshooting This chapter explains t he following topics: Regular Main tenance ...................... .................... ...................... .................... ...................... . ............ ................ 10-2 Cleaning ....... ................... ................... ....................... ................... .........[...]

10-2 Troubleshootin g > Regular Maintenance R e gular Maintenance Cleaning Clean the ma chine regularl y to ensure o ptimum printin g quality . Glass Platen Wipe the inside of the docume nt processor and the gla ss platen with a sof t cloth dampened with alcoho l or mild detergen t. Slit Glass When using the document processor , clean the slit g[...]

10-3 Troubleshootin g > Regular Maintenance Registration Roller 1 2 3 IMPORT ANT Be careful not to touc h the black transf er roller and brown tran sfer belt during cleaning as this may advers ely affect print qu ality . T ransfer roller (Black)[...]

10-4 Troubleshootin g > Regular Maintenance 4 5 Ve n t s Use a lint free cloth to clean dust and dirt away from the vent s.[...]

10-5 Troubleshootin g > Regular Maintenance T oner Container R eplacement When toner runs low , "T oner is low . (Replace when empty .)" appears in the touch p anel. Make sure you have a new toner container av ailable for replacem ent. When the touch panel display s "T oner is em pty .", replac e the toner . 1 2 NOTE • For [...]

10-6 Troubleshootin g > Regular Maintenance 3 4 5 NOTE When removing the to ner contain er from the mach ine, lift up t he right hand side fi rst. IMPORT ANT Do not touch the poi nt s shown below .[...]

10-7 Troubleshootin g > Regular Maintenance 6 7 8 9 NOTE • If the front cover does not close, check that the ne w toner co ntainer is installed correctly (i n step 7). • Return the exh austed toner cont ainer and waste toner box to your dealer or se rvice represent ative. The collected toner container and waste tone r box will be recycle d o[...]

10-8 Troubleshootin g > Regular Maintenance W aste T oner Bo x R eplacement When the touch pan el shows "Wa ste toner box is full.", immediately replace the waste toner box. 1 2 3 CAUTION Do not attempt to i ncinerate parts wh ich contain toner. Dangerous sparks may cause burns.[...]

10-9 Troubleshootin g > Regular Maintenance 4 5 NOTE Return the exhaust ed toner cont ainer and waste toner box to your dealer or service re presentative. The collected toner container and waste toner box w ill be recycled or disposed in accord ance with the rele vant regulations .[...]

10-10 Troubleshootin g > Troubleshooting T r oubleshooting Solving Malfunctions The tab le below provides general gui delines for problem solving. If a problem occurs with yo ur machine, loo k into the ch eckpoints and perform procedures indica ted on the following pages. If the problem pe rsists, cont act your Serv ice Representative. NOTE When[...]

10-11 Troubleshootin g > Troubleshooting Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly). Is the original a printed photograph ? S et the origina l image to [Photo]. page 6-1 1 T exts are not clea rly printed. Did you cho ose appropriate image quality for the original? Select appropriate image quality . [...]

10-12 Troubleshootin g > Troubleshooting 2 or more sheets are overlaps when ejected. (multi feed) ― Load the paper correctly . page 3-14 page 3-18 Printouts are wrinkled. Is the paper loaded correctly? Load the p aper correctly . page 3-14 page 3-18 Is the paper damp? Replace the paper with new paper . page 3-14 Printouts are curled. Is the pa[...]

10-13 Troubleshootin g > Troubleshooting Irregular horizontal lines appear in the image. ― Press the [ System Menu/Counter ] key , [Adjustme nt/Maintenan ce], [Service Setting], [MC] and decrease the adjustment value. Decre ase the adjustment value 1 level at a ti me from the current value. If there is no improvement after the value is decreas[...]

10-14 Troubleshootin g > Troubleshooting Cannot send via SMB. Is the network cable connected? Conn ect the correct network cable securely . page 2-6 Have the network settings for the equipment been configured properly? Configure the TCP/IP settings properly . page 8-27 Have the folder sharing settings been configured properly? Check sharing sett[...]

10-15 Troubleshootin g > Troubleshooting R esponding to Messa ges If the touch p anel or the computer displays any of these messages, follow the cor responding procedure. A B NOTE When contacting us, the serial number will be necessary . T o che ck the serial number , refer to Display for Device Informatio n on page 3-8 . Message Checkpoint s Co[...]

10-16 Troubleshootin g > Troubleshooting C E Message Checkpoint s Corre ctive Actions Reference Page Cannot connect to Authentication Server . *1 *1 When Auto Error Clear is set to [On], processing resumes aut omatically after a set amount of time elapses. For details on Auto Error Clear, refer to Auto Error Clear on page 8-39 . — Set machine [...]

10-17 Troubleshootin g > Troubleshooting F I J K Message Checkpoint s Corre ctive Actions Reference Page Failed to s pecify Job Accounting. *1 *1 When Auto Error Clear is set to [On], processing resumes aut omatically after a set amount of time elapses. For details on Auto Error Clear, refer to Auto Error Clear on page 8-39 . — Failed to speci[...]

10-18 Troubleshootin g > Troubleshooting M Message Checkpoint s Corre ctive Actions Reference Page Machine failure. ― Internal error has occurred. Make a note of the error code disp layed on the screen, and contact your Service Representative. ― Maximum number of scanned pages. Is the acceptable scanning count exceeded? Only one copy of the [...]

10-19 Troubleshootin g > Troubleshooting P R Message Checkpoint s Corre ctive Actions Reference Page Paper jam. ― If a paper jam occurs, the machine will stop and the location of the jam will be indicated on the screen. Leave the machine on and foll ow the instruction to remove the jammed paper . page 10-26 Performing Drum Refresh... — The m[...]

10-20 Troubleshootin g > Troubleshooting Removable Memory is full. *1 ― Job is canceled. Press [End]. Insufficient free space in the removable memory . Delete unnecessary files. ― Remove originals in the document proc essor . Are there any originals left in the document pr ocessor? Remove origin als from the document processor . ― Replace [...]

10-21 Troubleshootin g > Troubleshooting S Message Checkpoint s Corre ctive Actions Reference Page Scanner memory is full. *1 *1 When Auto Error Clear is set to [On], processing resumes aut omatically after a set amount of time elapses. For details on Auto Error Clear, refer to Auto Error Clear on page 8-39 . — Scanning cannot be performed due[...]

10-22 Troubleshootin g > Troubleshooting T U W Y Message Checkpoint s Corre ctive Actions Reference Page The cover is open. Is the top cover of the document processor open? Close the document processor cover . ― Is there any cover which is open? Close th e cover indicated on the screen. The manufacturer assumes no responsibilit y for damage ca[...]

10-23 Troubleshootin g > Troubleshooting Responding to Send Error Error Code Message Corrective Actions Reference Page 11 0 2 Failed to send via SMB. Check the SMB settings. • Login user name and login password NOTE If the sender is a domain user , speci fy the domain name. •H o s t n a m e •P a t h — Failed to send the e-mail. Check the[...]

10-24 Troubleshootin g > Troubleshooting 2101 Failed to send via SMB. Check the network and SMB settings. • The network cable is connected. • The hub is not operati ng properly . • The se rver is not operating properly . • Host name and IP a ddress • Port number — Failed to send via FTP . Check the network and FTP settings. • The n[...]

10-25 Troubleshootin g > Troubleshooting Adjustment/Maintenance Drum Refresh Remove image blur and white dot s from the printout. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ], [Adjustment/ Maintenance ], [ ] and then [Drum Refr esh]. 2 P erfor m the dr um refr esh. Press [S tart] to perform Drum Refresh. NOTE Drum[...]

10-26 Troubleshootin g > Troubleshooting Clearing P a per J ams If a paper jam occurs, the touc h panel will display "Paper Jam." and the mach ine will stop. Refer to these procedures to remove the jammed p aper . Jam Location Indicators If a paper jam occurs, the locati on of the jam will be displa yed on the touch panel as well as th[...]

10-27 Troubleshootin g > Troubleshooting Precautions with Paper Jams • Do not reuse jammed p apers. • If the pap er tears during removal, be sure to remove any loose scraps of pa per from inside the machine. Scraps of paper le ft in the machine could cause subsequent jamming. Multi Purpose T ray 1 2 CAUTION The fixing unit is ext remely hot.[...]

10-28 Troubleshootin g > Troubleshooting Cassettes 1 to 5 Procedures for han dling a paper jam in Cassette s 1 to 5 are all the same. This section explains pr ocedures using Cassette 1 as an example. 1 2[...]

10-29 Troubleshootin g > Troubleshooting Duplex Unit 1 2 3[...]

10-30 Troubleshootin g > Troubleshooting Inside the Machine 1 2 3 If the jammed p aper appears to be pinche d by rollers, pull it along t he normal running direct ion of the paper . If you cann ot find a pa per jam, try checking inside the rea r of the printer . Refer to Inner T ray / Inside Rear Cover on pag e 10-31 . 4[...]

10-31 Troubleshootin g > Troubleshooting Inner T ray / Inside Rear Cover 1 2 3 If you cann ot find a paper jam, try checking inside the rea r of the machine. 4 CAUTION The fixing unit is extremely ho t. T ake sufficient ca re when working in thi s area, as there is a danger of ge tting burned.[...]

10-32 Troubleshootin g > Troubleshooting Document Processor 1 2 3 4[...]

10-33 Troubleshootin g > Troubleshooting 5[...]

11-1 11 A ppendix This chapter explains t he following topics: Optiona l Equipment ........... .................... ...................... .................... ...................... ............. ....................... ....... 1 1-2 Overview o f Optional Equip ment ....... .................... ...................... .................... .........[...]

11-2 Appendix > Optional Equipment Optional Equipment Ov er view of Optional Equipment The following optional eq uipment is available for the ma chine. (1) PF-320 (2) PT -320 (ECOSYS M3550idn/ ECOSYS M3560idn only) (3) Card Authentication Kit(B) (4) Expansion Memory (7) IB-50 (8) IB-51 Sof tware option (9) Data Security kit(E) (10) UG-33 (1 1) U[...]

11-3 Appendix > Optional Equipment (1) PF-320 "Paper Feeder (500-sheet x1)" Up to four ad ditional cassettes id entical to the machine 's cassettes can be inst alled in the machine. Paper cap acity and loading method are t he same as the standa rd cassettes. Refer to L oading in the Casset tes on p age 3-14 for loadi ng pap er . ([...]

11-4 Appendix > Optional Equipment (4) " Exp ansion Memory" The machine can perform the more multiple jobs simult aneously by add ing more memories. Y o u can increase the machine's memory up to 2,048 MB by pl ugging in the optional memor y modules (512 MB, 1,024 MB) . Precautions for Hand ling the Memory Modul es T o protect elec[...]

11-5 Appendix > Optional Equipment Removing the Memory Modul e T o remove a memory module, remove the r ight cover and t he memory slot cover fro m the machine. Then, carefu lly push out the two socket cla mps. Ease the memory module ou t of the socket to remove. V erifying the Exp anded Memory T o verify th at the memory module is working pr op[...]

11-6 Appendix > Optional Equipment 3 Remove the cover . 4 Insert the SD/SDHC memory card into the SD/SDHC me mory card slot. 5 Replace the covers and close t he rear cover . 6 Insert the power cord into the socket and turn on the powe r switch. 7 Format the SD/SDHC memory ca rd from the operat ion panel. For the procedure for formattin g, refer [...]

11-7 Appendix > Optional Equipment (6) HD -6/HD-7 "SSD" With SSD installed in the machine, rece ived data can be ra sterized and stored on this SSD. This enables high-sp eed printing of multiple copies using a n el ectric sort functi on. Also, you can use the Do cument Box function s. For det ails, refer to What is Document Bo x? on pa[...]

11-8 Appendix > Optional Equipment 4 Insert straig ht into the Optio n Interface S lot. 5 Fix it with the (2) screws. 6 Replace the covers and close t he rear cover . 7 Insert the power cord into the socket and turn on the powe r switch.[...]

11-9 Appendix > Optional Equipment (7) IB-50 "Network Interface Kit" The Network Interfa ce Kit provides a high-speed connect ion for the Gigab it-per-seco nd interface. Settin gs are possible for a variety of OS and network protocols. For det ails, refer to IB-50 User’s Manual . The install ation method is the same as for SSD. Refer[...]

11-10 Appendix > Optional Equipment Optional A pplica tions Overview of the Applications The applications listed below are installed on this machine. St arting Application Use Use the procedure belo w to start using an ap plication. 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ], [System/Network], [ ] and then [Opti[...]

11-11 Appendix > Optional Equipment 5 Press [Y es] in the confirmati on screen. Checking Det a ils of Application Use the procedure below to check the details of application . 1 Display the screen. 1 Press the [ System Menu/Count er ] key . 2 Press [ ], [System/Network], [ ] and then [Optional Function] . 3 Select the desired applica tion and pr[...]

11-12 Appendix > Character Entry Method Char acter Entr y Method T o enter cha racters for a name, use the on-displa y keyboard in the touch p anel following the step s as explained below . Entr y Screens Lower-case Letter Entry Screen NOTE Keyboard Layout "QWERTY", "QWER TZ" and "AZERTY" are available as ke y board[...]

11-13 Appendix > Character Entry Method Upper-case Letter Entry Screen Number/Symbol Entry Screen No. Display/Ke y Description 13 [  ]/[  ] T o enter a numb er or symbol not shown in the keyboard, press the cursor key and scroll the scre en to view other numbers or symbols to enter . Input: Limit: < Back Next > Cancel AB Del. 2 32 AB[...]

11-14 Appendix > Character Entry Method Entering Char acter s Follow the steps be low to enter ‘List A-1’ for an example. 1 Enter 'List', (space). T o shift from lower case to upper ca se letters, press [a /A]. T o shift from upper case t o lower case letters, press [A/a]. 2 Enter 'A-1'. T o enter numbers or symbols, pres[...]

11-15 Appendix > Paper Pa p e r This section explains the p aper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray , refe r to S pecifications on page 1 1-23 . Basic P a per Specifica tions This machin e is designed to print on standar d copy[...]

11-16 Appendix > Paper Choosing the A ppropriate P a per This section describes guidelin es for choosing p aper . Condition Avoid using paper with bent corners or that is cur led, dirty , or torn. Do not use pap er that has a rough sur face or pape r fiber lint, or that is espe cially delicate. Us e of paper in any of these conditions will not o[...]

11-17 Appendix > Paper Smoothness The pape r surface should be smooth , but it must be uncoat ed. With paper that is too smooth and slippery , several sheets may accid entally be supplied at once , causing jams. Basis Weight In countries that use the metric system, b asis weight is the weight in grams of one sh eet of pa per one square mete r in[...]

11-18 Appendix > Paper Other Paper Specifications Porosity : The density of the p aper fibers St iffness : Paper must be stif f enough or it may buckle in the machine, causing jams. Curl : Most paper naturally tends to curl af ter the package is opened. When paper p asses through the fixing unit, it curls upward slightly . T o deliver flat print[...]

11-19 Appendix > Paper Special P a per This section describes print ing onto special pa per and print media. The following p aper and media ca n be used. • Transpa rencies • Preprinte d paper • Bond p aper • Recycled paper • Thin pa per • Letterh ead • Colored pa per • Prepunched p aper • Envelopes • Cardstocks (Hagaki) • T[...]

11-20 Appendix > Paper Label Be sure to fe ed labels from the multi purpose t ray . For selecting labels, use extreme care so that the adhesive may not come in direct cont act with any part of the machine and that the labels ar e not easily peeled from t he carrier sheet. Adhesive s that stick to the drum or roller s and peeled labels remaining [...]

11-21 Appendix > Paper Hagaki Before loading Hag aki into the multi purpose tra y , fan them and align the edges. I f the Hagaki p aper is curled, st raighten it before loading. Printi ng onto curled Hagaki may cause jams. Use unfolded Oufuku hagaki (available at post offices). Some Hagaki may still ha ve rough edges developed by a paper cutter [...]

11-22 Appendix > Paper Colored Paper Colored pape r must conform to the specificat ions listed on page 1 1-15. In addition, the pigment s in the paper must be able to withst and the heat of printing (up to 20 0°C or 392°F). Preprinted Paper Preprinted p aper must conf orm to the specifi cations listed on p age 1 1-15. The colored ink mu st be [...]

11-23 Appendix > Specifications Specifica tions Common Functions IMPORT ANT Spec ifications ar e subject to change wit hout notice. NOTE For more informatio n on using the F AX, refer to the F AX Operation Guide . Item Description Ty p e Desktop Printing Method Electrophotography by semicondu ctor laser Paper Weight Ca ssette 60 to 120 g/m 2 Mul[...]

11-24 Appendix > Specifications Item Description Output T ray Cap acity Inner tray ECOSYS M3040idn: 250 sheets (80 g /m 2 ) ECOSYS M3540idn: 250 sheets (80 g/m 2 ) ECOSYS M3550idn: 500 sheets (80 g/m 2 ) ECOSYS M3560idn: 500 sheets (80 g/m 2 ) Rear tray *1 *1 ECOSYS M3550idn/ECOSYS M3560idn only. 250 sheets (80 g/m 2 ) Image Write System Semicon[...]

11-25 Appendix > Specifications Cop y Functions Printer Functions Item Description Copy S peed ECOSYS M3040idn/ ECOSYS M3540idn A4-R 40 sheets/min Letter-R 42 sheets/min Legal 33 sheets/min B5-R 33 sheets/min A5-R 22 sheets/min ECOSYS M3550idn A4-R 50 sheets/min Letter-R 52 sheets/min Legal 42 sheets/min B5-R 40 sheets/min A5-R/A6-R 27 shee t s/[...]

11-26 Appendix > Specifications Scanner Functions Document Pr ocessor Item Description Resolution 600×600 dpi, 400×400 dpi, 300× 300 dpi, 200×400 dpi, 200×200 dpi, 20 0×100 dpi File Format TIFF (MMR/JPEG compression), JPEG , PDF (MMR/JPEG compression), XPS, PDF/A, High compressive PDF Scanning Speed *1 *1 When using the document processor [...]

11-27 Appendix > Specifications P a per F eeder (500-sheet) (Option) Item Description Paper Supply Meth od Friction retard feeder (No. Sheets: 500, 80 g/m²) Paper Size A4, A5, B5, B6, Folio, 216 × 340 mm, Letter , Legal, S tatement, Executive, Oficio II, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Mon arch, Envelope DL, Envel[...]

11-28 Appendix > Glossary Glossar y Accessibility The machine is designed featuring good a ccessibility even for the elderly and t hose who are physically challenged or visually impair ed. T ouch panel is adjustable in two angles. Auto Form Feed Timeout During dat a transmission, the ma chine may sometimes have t o wa it until receiving th e nex[...]

11-29 Appendix > Glossary d pi (dots per inch) A unit for resolution, representing the number of dots printe d per inch (25.4 mm). EcoPrint Mode A printing mode that help s save toner . Copies made in this mode are thus lighter t han normal. Emulation The function to int erpret and execute ot her printers' p age description languages. The m[...]

11-30 Appendix > Glossary PDF/A This is "ISO 19005-1. Document management - Ele ctronic docu ment file format for long-term pres ervation - Part 1: Use of PDF (PDF/A)", and is a file format ba sed on PDF 1. 4. It has been stan dardized as ISO 19005-1 , and is a specialization of PDF , which has been main ly used for prin ting, for long[...]

11-31 Appendix > Glossary TCP/IP (T ransmission Control Protocol/Internet Protocol) TCP/IP is a s uite of protoc ols designed to d efine the way computer s and other devices communicate with each other over a netw ork. TCP/IP (IPv6) TCP/IP (IPv6) is based on the current Inter net protocol, TCP/ I P (IPv4). IPv6 is the next-generation Internet pr[...]

Index-1 Inde x A Accessibility 11-28 Address Book 3-35 Adding 3-35 Contact 3-35 Editing and Delet ing 3-39 Group 3-38 Address Book /One Touch 8-23 Adjustment/M aintenance 8-40 AirPrint 4-7 Apache License (Version 2.0) 1-10 Application 5-11 , 8-23 Auto Color Correction 8-40 Auto Drum Refresh 8-41 Auto Error Clear 8-39 Auto Form Feed Timeout 11-28 Au[...]

Index-2 Sleep Level 8-38 Sleep Rules 8-38 Sleep Timer 8-38 Time Zone 8-37 Unusable Time 8-39 Default Gateway 11-28 Settings 8-27 Default Screen 8-11 Delete after Printe d 6-28 Density 6-11 Density Adjustment 8-40 Destination Adding a Destina tion 3-35 Address Book 5-22 Checking an d Editing 5-30 Confirmation Screen of Destin ations 5-31 Dest. Check[...]

Index-3 G Glossary 11-28 GPL/LGPL 1-8 Grayscale 11-29 Group Authorization Se t. 9-20 Group Authorization 9-20 Group List 9-21 Guides Provid ed with the Mach ine xiii H Handle 2-2 Help 3-11 , 11-29 High-Compression PDF 6-24 Default 8-17 Home 8-19 Customize Desktop 3-5 Customize Taskbar 3-5 Wallpaper 3-5 Home Screen 3-4 Host Name 8-27 HTTP Protocol D[...]

Index-4 Low Toner Alert Level 8-18 LPD Protocol Detail 8-29 M Management 9-1 Manual Setting (IPv6) 8-28 Measurement 8-17 Media Type Sett ing 8-14 Monotype Imaging License Agree ment 1-9 Multi Purpose Tray 2-3 , 11-29 Paper Size and Media Type 3-23 , 8-10 Multi Sending 5-33 N NetBEUI 11-29 Protocol Detail 8-29 Network Preparation 2-13 Settings 8-27 [...]

Index-5 Connecting 2-7 Power Mana gement 1-13 Power Off 2-8 Power Off Ru le 8-39 Power Off Timer 8-39 Power On 2-8 Power Switch 2-2 PPM 11-30 Precaution for Lo ading Paper 3-13 Precautions for Use 1-4 Preset Limit 8-17 Prevent Bleed-th ru 6-14 Default 8-16 Print Density 8-40 Print Settings 4-5 Printer 8-25 Auto Cassette Change 8-26 Copies 8-25 CR A[...]

Index-6 Sleep Timer 8-38 Slit Glass 2-2 SMB Client (Transmission) Protocol Detail 8-29 SMTP 11-30 SMTP (E-mail TX) Protocol Detail 8-29 SNMP Protocol Detail 8-29 SNMPv3 Protocol Detail 8-29 Solving Malfunctions 10-10 Sound 8-11 Specifications 11-23 Common Functions 11-23 Copy Functions 11-25 Document Proc essor 11-26 Paper Feeder (500-sheet) (Optio[...]

Index-7 User Account Lockout Setting 9-13 WIA 9-17 User Login/Jo b Accounting Job Accounting 9-32 Unknown ID Job 9-50 User Login 9-2 User Property 8-9 W Waste Toner Box 2-4 Waste Toner Box Replaceme nt 10-8 WIA 11-31 Setting WIA Driver 2-30 Wireless Network Interface Kit 11-9 WSD Print Setup 8-30 WSD Scan Setup 8-30 X XPS Fit to Page 6-30 Default 8[...]

[...]

KY OCERA Document Solutions Austria Gm bH Eduard-Kittenberger -Gasse ,  Vienna, Austria Phone: +-- Fax: +--- KY OCERA Document Solutions Nordic AB Esbogatan B   Kist a, Sweden Phone: +---- Fax: +---?[...]

KYOCERA Document Solutions Inc. – 2- 28, 1-Chome – T amatsukuri – C huo-Ku Osaka 540-8585 – Japan – www .kyoceradocumentsolutions.c om 2 B KDEN000 First edition 201  . [...]