Lexmark MX6500E manual

Scan to SharePoint Administrator's Guide Important: This gu ide is intend ed for MX6500e. March 2013 www.lexmark.co m[...]

Conten ts Overvi ew.... .......... .......... ........... .......... ....... .......... .......... ........... ......... ....... ..3 Conf iguring Scan to Shar ePoin t....... .............. ............. .............. .............. ......4 Accessin g applic ation configura tion set tings usi ng the Emb edded Web Server. ......... ......... .......[...]

Overview Scan to SharePoint l ets you se curely scan docume nts to sites hous ed on S harePoin t serv ers. Sav ed in Sh arePoint sites , it also a llows sit e naviga tion and folder creati on from the scanne r and p rinting of docum ents fr om the pr inter. Using t he appli cation, yo u can also scan documents to a Lex mark Doc ument Dis tribut or [...]

Configuring Scan to SharePoint Accessing application config uration settings using the Embedd ed Web Serv er 1 Obtain the sc anner IP a ddress: • From the scanner h ome screen • From th e TCP/IP s ection in the Netwo rk/Ports menu • By printin g a networ k setup p age or menu sett ings pag e, and the n findi ng the TCP/IP section Note: An IP [...]

Configuring user authentication settings 1 Access the appli cation c onfigura tion set tings fr om the Em bedded We b Server . 2 From the Configur e page, add or edit a profile, and then customize t he user authentication options. • Authen tication Type —Select how users will be authentica ted again st the SharePo int server. Note: Windows Serv[...]

• Incl ude User Name In Fi le Nam e —Select the check box to a utomatically add th e user name at the beginni ng of the file name when saving the scan job. • Timesta mp form at —Se lect th e form at of t he time stamp to be a dded to the f ile name. This ca n be se t if the “Apply a tim estamp to i mported file name” opt ion is enabled.[...]

• Scan Reso lution —Adjust the defau lt qualit y of the s canned document . If user s will be sc anning photogr aphs, drawings with f ine lines , or docum ents wit h very sm all tex t, then incr ease the resolut ion sett ing. Hig her resolutio n settings result in larg er file sizes and l onger time n eeded to scan the orig inal doc ument. • [...]

Customizing the display icon 1 Access the appli cation c onfigura tion set tings fr om the Em bedded We b Server . 2 From th e Confi gure page , add or ed it a prof ile, and the n change the set tings if necess ary: • But ton Te xt or Te xt —T ype up to 20 charac ters that will appea r above the prof ile butt on on the scanne r home screen. Thi[...]

Configuring PKI Authentication Note: If you plan to attach a SmartCard r eader to your s canner, then install and config ure PKI ( public ke y infras tructu re ) applic ations to the devices. Use Lexmark P KI applicati ons on supported Lexmark devic es to take advantage of the enhanced security featur es of the PKI capabilit ies of yo ur networ k. [...]

Using Scan to SharePoint After the appl ication i s installed, the sc an features on th e sc anner will behave differe ntly when use rs sca n to a ShareP oint serve r using a Scan t o Share Point profile . Wi thin eac h prof ile, the prom pts th at user s will s ee ar e determ ined by sett ings configur ed by t he admi nistrator . There fore, users[...]

Printi ng docum ents sa ved on S harePoint Note: To print do cument s sav ed on a Shar ePoint site o r fo lder, make sure printing is enabled from the EWS applicat ion conf iguratio n page . 1 Touch t he applicat ion profile icon. 2 Type your user n ame an d pa sswor d, or swipe your badg e ID an d ty pe your pass wor d. 3 Navi gate to the Sha rePo[...]

Troubleshooting An application error has occurred Try on e or m ore of t he fo llowing: C HECK THE SYST EM LOG 1 Obtain t he scanner IP address: • From the scann er home screen • From the TC P/IP s ection in the Network /Port s me nu • By printi ng a netw ork set up page o r menu set tings pa ge, and t hen find ing the TCP /IP sectio n Note: [...]

M AKE SUR E SCANNER AUTHENTICATION IS CONFIGU RED If the application is configured to use scanner authentication credentials, then th e scanner authentication settings must be c onfigu red from the Embedd ed We b Server. F or mor e informat ion on co nfiguring the sc anner authenti cation settings, s ee the Embedded Web Ser ver Admini strator &apos[...]

Users cannot access a site or site does not appear on the list Try on e or m ore of t he fo llowing: C HECK THE APPLICAT ION SETT ING S Make sure t hat the applicat ion settin gs match the settin gs for the Sha rePoint server. For m ore informa tion about confi guring Scan to SharePo int se ttings, see “Con figuri ng Shar ePoi nt setti ngs” o n[...]

M AKE SUR E YOUR LDD SETTINGS ARE CORRECT If you are scanning documents to an LDD server fo r processing and routing, then make sure th e server settings and user credentials on the application co nfiguratio n page ar e correct. Fo r more informa tion on usin g LDD, see th e Lexmark Doc ument Distri butor Admini strator’ s Guide . Documents are n[...]

Appendix Exporting and impo rting a co nfiguration using the Em bedded Web Server You can e xport con figurati on set tings i nto a text file, and t hen impo rt it to apply the s ettings to othe r device s. 1 From the Embe dded We b Server , click Settings > Apps > Apps Ma nagement . 2 From th e list o f install ed appli cations, click the na[...]

Notices Edition notice March 2013 The foll owing par agraph do es not apply to any coun try wher e such pro visions are incon sistent with loca l law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHE R EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY O[...]

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Index A accessing applicat ion confi guration settin gs using t he Embedde d Web Server 4 adding pro files 4 appli cation ca nnot aut hentic ate user 12 applic ation conf iguratio n set tings access ing 4 application error 12 C cannot connec t to Shar ePoint server 13 cannot pr int PDF files 14 configur ing confir mation opt ions 7 configur ing set[...]