Microsoft 6GQ00024 manual

Microsoft Office 365 for professionals and sma ll businesses | 1 Microsoft Office 365 for Small Businesses Introductory User Guide[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 2 Introduction ..................................................................................................... 3 Why Office 365 is Rig ht for Your Organisation ............................................................. 3 Overview of Services Provided by Office 365 .............[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 3 Introduction Microsoft Office 365 for small businesses is a set of W eb -enabled tools that lets you access your e-mail, important documents, contacts and calendars from virtually anywhere and on almost any device. Designed for organisations with 5 to 50 staff, the service brings toge[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 4 Office 365 Services Ove rview E-Mail, Calendar and Contacts Office 365 provides you with access to e-mail, calendar and contacts from virtually anywhere at any time on desktops, laptops and mobile devices — while helping to protect against malicious software and spam.  Easily man[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 5 Office Web Apps Office Web Apps are convenient online companions to Word, Excel, PowerPoin t and Microsoft OneNote that offer you an easy way to access, view and edit documents directly from your Web browser.  Simultaneously edit Excel spreadsheet s and OneNote notebooks with other[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 6 About My Office 3 65 Phon e: 01342 410223 Web: www.my-office -365.com email : sales@my-office-365. com My Office 365 is brough t to you by Microsoft Gold Partner Ballard Chal mers - recognised as Microsof t Online Services deliv ery experts. Our aim is to provide small and mediu m siz[...]

Microsoft Office 365 for professionals and sma ll businesses | 7 1: Sign Up and Get St arted With You r Office 365 Accou nt Sign Up and Access Your Office 365 Acc ount Sign up for an account by accessing the URL that My Office 365 has provided to you . Please note that this URL can only be used to create a single Office 365 for professionals and sm[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 8 You will be prompted to enter verification text from a picture depicting numbers and/or letters. Next, decide if you want to receive offers from Microsoft and Microsoft partners and then click on the I accept button at the bottom of the page to create your account. After you successfu[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 9 2. Using Office Desktop App lications For the best experience with Office 365, a set of requi red co mponents and updates must be applied to each workstation. To simplify the installation and maintenance of these components and updates, Microsoft provides an installable piece of softw[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 10 3. Make your selections, and click on OK to access your Inbox. Team site The Office 365 Microsoft SharePoint Online-based team site makes collaboration easier with a password-protected portal to share large files both inside and outside your organ ization. Please verify that you can [...]

Microsoft Office 365 for Professiona ls and Small Businesses | 11 2. Now click on the New button and select User . 3. Next enter the name, display name and user n ame for the account you're creating.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 12 4. Optionally, you can add any of these Additional properties by clicking on the blue arrow to expand the entry fields list . 5. When you are done, click on Next to review Settings .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 13 6. Leave Assign permissions set to No unless you want to grant this user administrator privileges. At minimum, you need to select a user location here and then click on Next to review Licenses . 7. To provide the new user with access to e-mail, SharePoint and Lync, you must check the[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 14 8. Here you can enter up to five e-mail addresses to send the new user's temporary password. By default, your e-mail address is prepopulated so that you will receive a copy to provide to the user. Add any additional e -mail addresses separated by semicolons (up to five recipient[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 15 2. Click on the user's name to make changes to properties, licenses and other settings. To make the user an administrator, go to the Settings section, click on the Yes radio button under Assign permissions and confirm the e- mail address for service notifications.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 16 3. To add details such as an office phone number, click on Properties .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 17 4. When you're done making changes, click on the Save button at the bottom of the page. 2: E-Mail, Calendar and Cont acts Connect Your Offic e 365 E-Mail to Your Outlook Desktop Applicati on Microsoft designed Office 365 to work with the functionality of your desktop version of [...]

Microsoft Office 365 for Professiona ls and Small Businesses | 18 3. Enter your e-mail address and password, and click on Next . When the account is done auto-configuring, click on Finish . Set Up and Access E-Mail, Calendar an d Contacts on a M obile Device Office 365 gives you anywhere access to your e-mail, important documents , contacts and cal[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 19 and to find times that your colleagues are available as well. You can choose to share only whether you are available or not, or the details of your calendar appointments. Note: You can only see the availability of your colleagues who are also on your Microsoft Office 365 Beta account[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 20 Change the Col or and Size of the Text 1. Click on the Edit button or icon on your navigation ribbon to open the Editing Tools . 2. Select the text you want to change and then click on the Font Size selector on the ribbon. 3. To change the color, select your text and click on the Fon[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 21 2. Select the source of the picture you want to add — for example , From Computer — to open a dialog box that lets you browse or paste the address of the image file. Add a Table to Your Page 1. This is similar to adding a picture. While in Edit mode, click in the body of the page[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 22 When you're done making changes to your team site page , click o n the Save icon or go to the Format Text tab and click on Save & Close . If you do NOT want to keep your changes, click on the Check Out button and select Discard Check Out : Upload a Document t o Your Team Sit[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 23 3. Click on Create and then on Add document when your library appears. 4. Add any file from your desktop and then click on OK .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 24 Share Your Team Si te outside Your Organiz ation As an administrator, you can grant access to users both inside and outside your organization to view and make changes to documents and data. By default, users within your organization will be granted access to your team site. Use an ex[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 25 2. Type the nonemployee e-mail address in the group you want to add it to, and click on Share . 3. Verify that the external user can access the team site. Then send them a link to the document you uploaded in the task above and start collaborating. Remove a User Fro m a Team Site 1. [...]

Microsoft Office 365 for Professiona ls and Small Businesses | 26 2. Click on Site permissions under Users and Permissions . 3. Find the user you want to remove, click on the checkbox next to the name, click on Actions and select Remove Users from Group .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 27 Create a List Then Crea te a N ew Vie w of This List You can create a list on your team site to store, sh are and manage team information. For example, you can create a task list to track work assignments or track team events on a calendar. Try creating a basic task list on your team[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 28 2. Click on List in the left navigation, and choose the type of list you want to create and give it a title. 3. Click on Create . 4. You can now add list items, configure different views on this list, set up alerts, subscribe via RSS, and take the content offline with Office.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 29 Create a New Team Site You can create a new team site for a specific team or project. There are se veral types of site templates to give you a head start on creating a new site. 1. On your Team Site, click on the Site Actions menu and then click on New Site . 2. Choose the Express Si[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 30 3. Make your choice , enter a title and URL name, and click on Create . View Your Team Sit es on Your Mobile De vice You can view your SharePoint Online team sites from your mobile device browse r. SharePoint Online supports mobile access to SharePoint pages and list data. Users of m[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 31 4: Explore Office Web App s and Using Team Sites with Microsoft Office Edit a Document on Your Team Site Using Office Web Apps With Office 365, you can view and edit Microsoft Word, Excel, PowerPoint and OneNote d ocuments directly from your W eb browser using Office Web Apps. Office[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 32 1. If you haven’t already, add a colleague as an Office 365 user using the steps outlined in Walkthrough 1 above. 2. Add an Excel spreadsheet or a OneNote notebook to your team site th en try to edit the file at the same time as your coll eague. Note that as you work you can see yo[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 33 2. If SharePoint Workspace 2010 does not open, you may need to run and configure it. Open your Windows Search box and type “ SharePoint ” to locate it. Once it's set up, try again.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 34 3. Once the site is initially synchronized on your desktop, try adding new documen ts or list items from within SharePoint Workspace 2010 and note how they automatically synchronize back to the team site.[...]

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Microsoft Office 365 for Professiona ls and Small Businesses | 36 5: Databases Publish a Microsoft Access Desktop File as a SharePoin t Online, W eb -Based Da tabase (List) Access 2010 is a database application included in Office Professional Plus, w hich you downloaded in Walkthrough 1. You can use Office 365 to publish Access databases to your Sh[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 37 3. Enter the URL path to your team site. Be sure to omit any filenames and unnecessary paths For example , http://cohovineyard.spoppe.com/TeamSite/SitePages/Home.aspx would be shortened to http://cohovineyard.spoppe.com/TeamSite.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 38 4. Click on the Publish to Access Services button. Once complete, the SharePoint Online database becomes the primary source of data and the desktop copy remains in sync but is no longer primary (it’s secondary). Visit your team site, and click on and select View All Site Content .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 39 5. Scroll down to Sites and Workspaces, and click on the name of your database to open it. 6. Click on Options at the top to Share Site and adjust Site Permissions and Settings .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 40 Once granted access, users can view, edit an d search the database fro m anywhere. 6: Public Websites Design a Basic Publi c Website Using th e ShareP oint Online Site Designer T ool Microsoft SharePoint Online comes with two type s of sites — team sites and public sites. The publi[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 41 3. Click on the Desi gn tab to begin designing your public website’s home page. 4. Use the ribbon to change the Style and Theme of your website .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 42 5. Click on Text to customize your header. Make other changes/additions to your website .[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 43 6. Click on File and Save & Publish to record your changes. 7. View what your site will look like to the public by going to the Home tab and then clicking on View .[...]

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Microsoft Office 365 for Professiona ls and Small Businesses | 45 7 : Instant Messaging , Video Chat an d Online Meetings Sign In to the Mi crosoft Lyn c Client Microsoft Lync Online is a next-generation online communications service that connects people in new ways, anytime from virtually anywhere. Lync Online provides ri ch and intuitive communic[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 46 3. Click on the default photo to add a custom photo and personalize your contact information.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 47 Locate and Organiz e Your Contacts You can search for contacts by title, team or other ke yword as well as name. You can organize them in handy groups and display them in a variety of ways, including thei r current status (such as “online” or “away”) or their relationship to [...]

Microsoft Office 365 for Professiona ls and Small Businesses | 48 Send an Instant Messag e to One Contact and Then A dd More People to the Conversation Once you’ve located a contact and seen that he or she is available, it’s simple to instant message that person then add additional people to the conversation as ne eded. 1. Double-click on a con[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 49 Schedule an Online Meeting Microsoft Lync Online makes it easy for users to create, moderate and join conferen ces with internal and external users. A ri ch user experience and a unified interface make it easy for workers to collaborate frequ ently and effectively , even when time or[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 50 2. If you already have an Outlook appointment or meeting request open, you can make it an online meeti ng by clicking on the Online Meeting button.[...]

Microsoft Office 365 for Professiona ls and Small Businesses | 51 Conduct a Meeting As the meeting leader, you can control who enters the meeting and who has permission to share content. The meeting conversation window is designed to help you lead presentations and keep the mee ting on cours e. Note: Meeting participants inside and outside your org[...]