Microsoft GZA-00006 manual

Micros oft O ffice 20 0 8 for Ma c A dmini str ato r Gui de[...]

Information in this document, in cluding URL and ot her Internet Web site references, is subject to change without notice. Content in th is docume nt repre sents the current view of Microsoft Corporation on the issues discussed as of the date of publicatio n. Because Microsoft must resp ond to changing market conditions, it shou ld not be interpret[...]

Table of contents Introducing Office 2008 for Mac ................................................................................................ ........................... 1 Office 2008 Evaluation ......................................................................................................... ............................................[...]

Installation by using Apple Remote Desktop ..................................................................................... .... 74 Installing Office 2008 fr om a NetBoot image.................................................................................... .... 76 Installation from a file server ............................................[...]

About delegation and sharing................................................................................................... ................ 118 About data sync hroni zation ..................................................................................................... .................. 119 About Open XML Formats ........................[...]

Office 2008 Evaluation 1 Introducing Office 2008 for Mac Office 2008 for Mac is a suite of desk top producti vity applications that is designed to work specifically with the Macintosh operat ing system. It provides Macintosh users with applications for creating effective documents, sharing ideas with other users on Macintosh computers or Windows- b[...]

Office 2008 Evaluation 2 Chapter Description Office 2008 Deployment Describes how to install and deploy O ffice 2008 in a production envi ronment. The purpose of this section i s to provid e system implementers with step-by-step procedures that will help them depl oy Office 2008. Office 2008 Operations Provides instructions about how to maintain th[...]

Office 2008 Evaluation 3 Challenges and solutions Typical challenges in a business environment Why choose Office 2008 Maximizing user impact on business outcomes New graphic capabilities, in cluding SmartArt, WordArt, slide themes, and charting, enable users to create profe ssi onal-looking, high-impact documents, workbooks, and "publication r[...]

Office 2008 Evaluation 4 Typical challenges in a business environment Why choose Office 2008 Increasing individual productivity Office 2008 helps maximize pr oductivity by pr oviding tools that users can use to prioritize and manage daily activities, e-mail, calendars, and tasks. With its results-oriented interface, Office 2008 he lps users quickly[...]

Office 2008 Evaluation 5 Typical challenges in a business environment Why choose Office 2008 Optimizing IT resource efficiency By deploying Office 2008, organiza tions can reduce the total cost of ownership f or Microsoft Off ice in areas including empl oyee training, information technology support (IT), meeting exp enses, and hardware costs. Offic[...]

Office 2008 Evaluation 6 What's new in Office 2008 What's new for the IT professional For the IT professional who imp lements and maintains applications and technical so lutions across an organization, Office 2008 for Mac comes with improved dep loyment applications. These applications are designed to help reduce the amount of time that i[...]

Office 2008 Evaluation 7 Intuitive user interface The updated user interface in Office 2008 provid es a more intuitive exp erience, which makes the product features easier to find and use. T h is intu iti ve user experienc e also helps minimize traini ng and support demands by providing end users with significantly improved Help capabilities and se[...]

Office 2008 Evaluation 8 Support for Exchange Web Services Entourage 2008 uses Excha nge 2007 Web Services to support the follo wing features: • Free/busy For Exchange 2007 users, E ntourag e 2008 exposes additional free/bus y details, such a s subject and location. • Out of Office Assistant For Exchange 2007 users, Ento urage 200 8 exposes add[...]

Office 2008 Evaluation 9 Unsafe attachment blocking Entourage 2008 detects and blocks attachments that are application files or other files that could contain malicious software. For more information about the different application files or other files that E ntourage 2008 blocks, see Attachme nt file types in Entourage 2008 in the Office 2008 Tech[...]

Office 2008 Evaluation 10 What's new for the end user Office 2008 for Mac provides a suite of desktop pr oductivity tools that helps Macintos h users get more impact out of their information and seamlessly share their ideas. The latest release delivers new capabilities th at enhance how users work with each other and empowers them to achieve t[...]

Office 2008 Evaluation 11 The Elements Gallery is located b elow the toolbars in Word, PowerPoint, and Excel. It provides quick access to some o f the mo st-used features. From the Eleme nts Gallery, users can add SmartArt graphics, WordArt, charts, tables, and te mplates to their documents and presentati ons. For example, in Power Point, users can[...]

Office 2008 Evaluation 12 Save as PDF It is now easier to save and share documents, presentati ons, and workbooks by us ing the popular Portab le Document Format (P DF). PDF helps ensure that documents appear with the correct layout and fonts on any computer that can view PDF files. The PDF file format option is now available in the Save As dialog [...]

Office 2008 Evaluation 13 Publishing layout view (for lay out-rich documents) This new specialized environment in Word 2008 combines powerful desktop publishing tools and designer templates in one location. Users can use publ ishing layou t view to quic kly create profes sional-looking doc uments tha t are traditionally created by using advanced De[...]

Office 2008 Evaluation 14 Use improved tools for writing formulas The Formula Builder helps users create formulas in a simple, step-by-step appro ach. Users don't have to memorize f unctions or their syntax. They c an use Formula Builder to create formulas, search for functions, insert functions and argument s in existing formulas, and get hel[...]

Office 2008 Evaluation 15 Enhance the visual effects of presentati ons with new themes and rich graphics Office 2008 comes with new the mes, layouts, and Qu ick Styles that offer users a wide range of formatting options. Themes simplify the process of creating professi onal presentations. With one click, all the background, text, graphics, charts, [...]

Office 2008 Evaluation 16 Prioritize and manage time My Day in E ntourage 2008 ma nages schedules a nd tasks in one easy inter face. By using the new My Day and T o Do List features, use rs can quickly view calendar events a nd manage their To Do List from their desktops without having to open Entourage. Create Out of Of fice messages When users us[...]

Office 2008 Evaluation 17 Schedule meetings with the new and improved calendar Entourage 2008 has a redesigned calen dar interface that makes it easier and more intuitive for users to schedule a nd manage meeting i n vitations. Accept, Tentative, and Decline from the Calendar Attendees can change meeting status directly from the event. Calendar man[...]

Office 2008 Evaluation 18 The following comparison tables show what improv ements have been made over the years in the different Office applications. Features that are found in multiple Office applications Feature is included Feature is not i ncluded Features Office 2001 Office v. X Office 2004 Office 2008 Optimized for Mac OS X Formatting Palette [...]

Office 2008 Evaluation 19 Features Office 2001 Office v. X Office 2004 Office 2008 Long file name s Error reporting Scrapbook Security improvements Spotlight suppo rt Object Palette Freshly designed templates SmartArt Graphics New WordArt Soft shadows Office-wide Reference Tools palette Save as PDF Improved Help Elements Gallery Support for Visual [...]

Office 2008 Evaluation 20 Entourage Feature is included Feature is not i ncluded Features Office 2001 Office v. X Office 2004 Office 2008 E-mail and personal information manager Color-coded categories Custom views Support for Windows Live Hotmail Plus Web-based e- mail service Rich e-mail editing Junk e-mail filtering Improved user interface Rich c[...]

Office 2008 Evaluation 21 Features Office 2001 Office v. X Office 2004 Office 2008 Organizational and membersh ip information available in the GAL Folder storage quota access Password expiration n otice Multiple calendars and address books Managed folders Message classification for received messages Additional free/busy details (subject /location) [...]

Office 2008 Evaluation 22 Features Office 2001 Office v. X Office 2004 Office 2008 Customizable toolbar Accept, Tentative, and Decline from the Calendar Meeting Reply, Reply All, and Forward Out-of-date i nvitation de tection Invitation conflict and adjacent banners No re sponse req uested Collapsible accoun t names in folder view Available in Micr[...]

Office 2008 Evaluation 23 Word Feature is includ e d Featur e is not included Features Office 2001 Office v. X Office 2004 Office 2008 Mail Merge Manager (Data Merge Ma nager) Ability to click and type anywhere in docu ment Contact toolbar Entourage Address B ook integration Track Changes Multi-selection Save as HTML Notebook layout view Reference [...]

Office 2008 Evaluation 24 Excel Feature is included Feature is not i ncluded Features Office 2001 Office v. X Office 2004 Office 2008 List Manager FileMaker Pro Import Wizard Transparent charts Euro currency support Preference improvements Page layout Smart buttons Function Sc reenTips Rang efinder im provemen ts Ledger Sheets Formula Builder More [...]

Office 2008 Evaluation 25 PowerPoint  Feature  is  included   Feature  is  not  includ ed  Features Office 2001 Office v. X Office 2004 Office 2008 Tri-pane view PowerPoint movies Compatibility with Po werPoint for Windows Slide animations PowerPoint P ackages Presenter tool s New design templates Font f[...]

Office 2008 Evaluation 26 Features Office 2001 Office v. X Office 2004 Office 2008 Object Palette with iPhoto int egration Support for Microsoft Office Power P oint 200 3 for Windows comments Integrated charting Microsoft Wo rd-like text Office 2008 system requirements The following table lists th e minimum hardware and software requirements for in[...]

Office 2008 Planning 27 About Microsoft Volume Licensing programs Microsoft Volume Licensing programs offer compan ies of all sizes a great way to buy and manage five or more software licens es. For more inform ation about licensing options for businesses, vi sit the following resources: • Volume Licensing Programs Compares the different Microsof[...]

Office 2008 Planning 28 You cannot d eploy retail versions of Office across an organiza tion from a central location. T o deploy Office 2008 centrally, your orga nization mu st have a volume license. For more information about volume licen sing, see About Microsoft Volume Licensin g programs in the Office 2008 Evaluation section . Important Before [...]

Office 2008 Planning 29 Important When you deploy Office 20 08 by using a re mote con nection, such as Apple Remote Desktop, to a client computer at a login window, a postflight script in th e Office Installer causes the Dock ap plication to open with root user privileges. Any applications subsequently op ened from the Dock will also be run with ro[...]

Office 2008 Planning 30 Most Office 2008 preferenc es are stored as a key/value pair in the property list (.plist) files. These .plist files, also known as preference files, are stored in /Users/ usern ame /Library/Preferences. However, some Office 2008 preferences are stored in other locations such as in the Entourage 2008 database. For informatio[...]

Office 2008 Planning 31 Users can start the installat ion process by running Office Installer. The Office Installer provides a user interface to guide th e users through installing Office applications on th eir computers. If you are installing Office on a local comput er, after the Office Installer completes the in stallation process, the Office Se[...]

Office 2008 Planning 32 There are two installation option s, Easy Install and Custom Install: Easy Install This standard installation automat ically does the following: • Installs all Office 2008 components • Installs fonts in /Lib rary/Fonts/Microsoft The Office Installer moves older Office fonts from /Users/ username /Library/Fonts and /Libra[...]

Office 2008 Planning 33 • Proofing tools for Da nish, Dutch, English (Aus), English (UK) , English (US), Fi nnish, French, French (Can adian), German, Italian, Japanese, Norwegian (Bokmål), Norwegian (Nynorsk), Portugu ese, Portuguese (Brazil), Spanish, Sw edish, Swiss German • Office Fonts • Automator Actions • Dock Icons Note When any of[...]

Office 2008 Planning 34 Note If users choose to install Office 2008 without th e fonts, it will result in severely reduced functionality and user experience. For example: • Users will find that font substitut ion occurs frequently and immediately because many applications h ave new default fonts. • Office Themes makes use of several fonts in tr[...]

Office 2008 Planning 35 Configuring the user identity Office 20 08 shares the personal in for mation that users enter during setup among all Office 2008 applications that are installed on the comput er. These applications use identity i nformation to pers onalize the user documents. The Office Setup Assis tant provides the option of choosin g from [...]

Office 2008 Planning 36 Deploying updates from a central location If your policies do not allow users to have administrator privileges on their computers, or if you want to centrally manage upda tes in order to e nsure a common software environment for your users, you can c hoose the updates that you want to use and d eploy them fr om a central loc[...]

Office 2008 Planning 37 The following table show s system requirements for each e-mail applicatio n. E-mail application Client operating system requirements Client-side software requirements Server-side software requirements Entourage 2008 Mac OS X v 10.4 or a later version Entourage 2008 For e-mail support, Microsoft Exchange 2000 Server (with lat[...]

Office 2008 Planning 38 E-mail application Client operating system requirements Client-side software requirements Server-side software requirements Remote Desktop Connection Client for Mac Mac OS X v 10.1 or a later version Remote Desktop Connection Client for Mac Outlook must be installed on one of the f ollowing: • A server that has Terminal Se[...]

Office 2008 Planning 39 The following table lists th e important characteristics of each e-mail ap plication. Characteristic Implemented in Entourage 2008? Implemented in Outlook Web Access Light? Implemented in Outlook for Windows on a Macintosh computer? Support for Microsoft Exchange account e-mail Yes Yes Yes Support for HTML e-mail Yes Read: Y[...]

Office 2008 Planning 40 Characteristic Implemented in Entourage 2008? Implemented in Outlook Web Access Light? Implemented in Outlook for Windows on a Macintosh computer? Support for p ublic folders Yes Yes: Exchange 2000 and Exchange 2003 No: Exchange 2007 Yes Support for scheduling and delegated group calendaring Yes Yes Note In an Exchange 2003 [...]

Office 2008 Planning 41 Characteristic Implemented in Entourage 2008? Implemented in Outlook Web Access Light? Implemented in Outlook for Windows on a Macintosh computer? The same user experience as when using Outloo k on a Windo ws-ba sed computer No; however, the experience is similar. No; however, the experience is similar. Yes Knowledge of Wind[...]

Office 2008 Planning 42 Default port Used for 1023 (and higher) DNS query responses 135 Assigning delegate rights 5000 and higher Connecting to a Micro soft Exchange Server for delegation rights assignment by Entourage clie nt users. For more information, see Exchange Serv er static por t mappings (KB270836) in the Microsoft Knowl edge Base (suppor[...]

Office 2008 Planning 43 Note You cannot use Entourage 2008 with a vers ion ea rlier than Microsoft Exchange 2000 Server, such as Microsoft Exchange Server 5.5. That is because th ese versions of Exchange Server do not support WebDAV. To connect to Microsoft Exchange Server 5.5, you can use Outlook with Remote Desktop Con nection Client for Mac. The[...]

Office 2008 Planning 44 Compute r Requiremen ts Client Before Entour age is opened for the first time on a computer on which you i ntend to use the Account Setup Assistant, s pecify any preferred DNS server(s) and search domain(s) on the TCP/IP tab under Network Preferences in Mac OS X. This is because the combin ation of the two values is critical[...]

Office 2008 Planning 45 How the Account Setup Assistant works When the Entourage 2008 Account Setup Assistant is used to set up a Microsoft Exchange Server mail account, the Accoun t Setup Assistant performs the following st eps to locate the information it needs from the c omputer that is r unning Ex change server in th e following sequence. 1. Th[...]

Office 2008 Planning 46 How e-mail rules work in Entourage 2008 The capabilities of Entourage 2008 differ from those of Outlook with regard to server-based rules for Microsoft Exchange Server e-mail accounts. Although server-based e-mail rules t hat have been created in Outlook are applied to the Microsoft Exchange accounts of Entour age users when[...]

Office 2008 Planning 47 Entourage synchronizes messages, eve nts, and contac ts when one or more of the followi ng actions occurs: • A Microsoft Exchange account is set up. • Entourage connects to th e Exchange server. • A user creates or changes a message, event, or contact on a client computer that is connected to the Exchange server. Entou[...]

Office 2008 Planning 48 Type of contact information In Entourage In Outlook (on a Windows-based computer) Sync hronization Business address identifier No Yes A contact's address that is identified in Outlook as Other address is displayed by Entourage as the Work address. If the Work address is edited in Entour age and the contacts then are syn[...]

Office 2008 Planning 49 Type of contact information In Entourage In Outlook (on a Windows-based computer) Sync hronization Other fields Custom Date 1/2, Custom 1/2/3/4/5/6/7/8, Interests, Astr ology Sign, Furigana, Greeting Cards Account, Billing Informat ion, Business/Home Address PO Box, Company Yomi, Computer Network Name, Customer ID, FTP Site,[...]

Office 2008 Planning 50 Entourage 2008 fe atures supported by different versions of Exchange Server Entourage 2008 works wel l with a variety of e-mai l servers, and you can take advanta ge of an even richer feature set by using Entourage with Microsoft Exchange Server 2007. E ntourage 2008 features that work be tter with Exchange 2007 include sche[...]

Office 2008 Planning 51 Entourage 2008 feature Exchange 2007 Exchange 2003 Exchange 2000 In conjunction with Exchange 2007, Entourage 2008 displays message classifications on a re ceived mes sage. Examples of potential classificatio ns include HIPAA , Legal Do cuments, and Confidential. For Exchange 2007, Entourage 200 8 exposes the following free/[...]

Office 2008 Planning 52 Feature Implemented in Entourage 2008? Implemented in Outlook 2007? Enables mapping be tween subscribed public folders in Entourage and public folder favorites in Outlook. No Public folders th at are set as favorites in Entourage are not established automatically as favorites in Outlook. Users can choose to subscribe to such[...]

Office 2008 Planning 53 Feature Implemented in Entourage 2008? Implemented in Outlook 2007? Manages Exchange server distribution lists No Yes Synchronizes the following with Outl ook: • Personal distribution list • Categories and projects No Not applicable Synchronizes S/MIME certificates and contact photos be tween Outlo ok and Entourage No No[...]

Office 2008 Planning 54 Authentica tion method Type of authentica ting server Description Digest authentica tion Back-end server for Exchange 2000 and Exchange 2003 Client Access server for Exchange 2007 Digest authen tication tra n smits passwords in has hed form, which offers limited security. Digest authenticati on can be us ed with or wi thout [...]

Office 2008 Planning 55 Authentica tion method Type of authentica ting server Description Forms-based authentica tion Front-end server Forms-based authenti cation transmits user credentials through HTML forms that users fill out . The credentials are then processed by using Basic authentication. Forms-based authen tication requires SSL. Enab ling F[...]

Office 2008 Planning 56 No matter what auth entication method you use with DAV, the data i s transmitted in a plain-text XML stream betwee n the user and the ser ver. Thir d parties could discover this data by using network moni toring or pac ket sniffing to ols. If your users use Microsoft Exchange accounts f o r critical or sensitive information [...]

Office 2008 Planning 57 The types of files that are blocked or allowed when a user sends or receives a mes sage are specified in the Entourage 2008 Attac hment Polic y. For more informa tio n about the Attachment Policy, see Attachment file types in E n tourage 2008 in the Office 2008 Technical R eference section. If you want to change the A ttachm[...]

Office 2008 Planning 58 Digital certificate requirements for sending and recei ving messages The Entourage cr yptography model uses public key e ncryption to send and receive digitally si gned and encrypted e-mail messages. Encrypti on make s a message unrea dable to anyone other than the inte nded recipien t. To send an e ncrypted message, the sen[...]

Office 2008 Planning 59 To The digital certificate requirement is Send a digitally-signed message The sender must have a digital certificate of his or her own. Receive a digitally-signed message The recipient does not nee d a digita l certificate of h is or her own. Enable password encryption for POP and IMAP accounts Before you deploy passwor d en[...]

Office 2008 Planning 60 If you plan to deploy SSL for Entourage 2008 users, you must make sure that SSL is enabled on the Exchange server. For information ab out how to enable SSL on an Exchange serv er, see Exchange Server on the Microsoft T echNet Web sit e (technet.mic rosoft.com). To use SSL wi th Entourage, the user's computer mus t trust[...]

Office 2008 Planning 61 How users manage digital ce rtificates in Entourage 2008 To use encryption and digital signature f eatures, the user must have a digital certificate - the combination of a user's certificate an d public and private encryption key set. Digital certificates, also known as digital IDs, help to keep users' e-mail messa[...]

Office 2008 Planning 62 Installing root certificate in Mac OS X 1. Double-click the .cer file to open the Keychain Access app lication. 2. In the Add Certificates dialog box, on the pop-up men u, click X509 Anchors , a nd then click OK . If you are asked to provide a name and pa ssword, use the administrator credentials. 3. Click View Certificates [...]

Office 2008 Planning 63 Relocating multiple identities in En tourage to separate user accounts It is not only possible to have separate Mac OS X login accounts for several individuals on one computer — in Entourage, it is possible to have mu ltiple Entourage user identities within a single Mac OS X login account. This capabilit y was created befo[...]

Office 2008 Planning 64 Smart card support Entourage 2008 supports the use of digital certificate that hav e been stor ed on smart card-based keychains to perfor m secure messaging opera tions su ch as digitally signing, v erifying, encrypting, and decrypting e-mail mess ages. Smart card features in Entourage 2008 Entourage 2008 includ es the follo[...]

Office 2008 Planning 65 Important When you use an ADAM server to provide GAL access, yo ur Entourage users w ho are located outside of corporate network will no t be able to browse GAL like an Entourage user who is connected directly to a Microsoft Windows Server 2003 based Global Catalog Server inside the corporate networ k. Using Entourage 2008 w[...]

Office 2008 Planning 66 When you set up your acco unt in Entour age, you must c lick Use Kerberos authentication , or for all other typ es of authentic ation, click Use my account information . When you choose the Kerberos authentication method, the user, passwo rd, and domain t ext fields in the Use my account information section are disabled. The[...]

Office 2008 Planning 67 Planning to use Office 2008 with related Microsoft products Working with SharePoint sites and Office Live Workspace by using Document Connection f or Mac Microsoft Document Conn ection for Ma c, available as part of Microsoft Office 2008 for Mac Service Pack 2 (12.2.0), makes it easy to work with files that are locate d eith[...]

Office 2008 Planning 68 • A user can add a new document that is loca ted on his or her computer to a SharePoint site or Office Live Workspace by usi ng the Add File feature in Document Connection for Mac. Note A user can also drag a file from the computer to the file list in Document Connection for Mac. • If a SharePoint site has a temp late th[...]

Office 2008 Planning 69 Permission level Description Full Control User has administrator access to th e site. This permission level cannot be customiz ed or deleted. Design User can view, add, update, dele te, approve, and customize documents. Contribute User can view, add, update, and delete documents. Read User can only view documents. Note If yo[...]

Office 2008 Planning 70 Site permissions for read-only or limited access Assign additional permi ssion settings to ena ble read-only access to a site by using Document Connection for Mac. You can restrict permissions to a site by using any of th e following settings. Site permission Description View Pages View pages on a Web site. Browse User Infor[...]

Office 2008 Planning 71 Working with external data sources in Excel Excel 2008 can retrieve information fr om database servers, such as a computer that is running Microsoft SQL Server or other external da tabases by using third-party Ope n Database Connecti vity (ODBC) drivers. After you downlo ad and install the ODBC drivers, you can use da tabase[...]

Office 2008 Planning 72 Plan a strategy to control access to workbooks As an administrator, you must a ssign the appropriate permissions to the user accounts that will be connecting to the databases. Users must the n provide their accoun t information when they connect to the external data sou rce network (DSN) by using third-party ODBC drivers. To[...]

Office 2008 Deployment 73 Off ice 2008 Deployment Deploying Office 2008 applications Creating the installation image The first step in deploying Microsoft Office 2008 in a corporate environment is to create a ne twork installation point. To do this, you copy all of the sourc e files from the Microsoft Office 2008 for Mac CD to a shared location on [...]

Office 2008 Deployment 74 3. Copy the .mpkg file from the DVD to a shared location on the ne twork. 4. You can now depl oy Office 2008 applications to users from this installation poi nt. For more information about deployi ng Office 2008, see the following topics in the Office 2008 Deployment section. Installation by using Apple Remote Desktop In t[...]

Office 2008 Deployment 75 2. Copy Office Installer from the Office 2008 DVD to a writable volume. 3. Before you use the Office 2008 ins taller, delete the postflight script file from Office Installer.mpkg/Contents/Packages/Office2008_ <lan guage> _dock.pkg/C ontents/Resourc es/. A Known issue prevents network deployment of Office 2008 Dock ic[...]

Office 2008 Deployment 76 Prepare a user computer for installation of Office 2008 when deployed by u sing Apple Remote Desktop 1. If the comput er is currently running the C lassic environmen t (Mac OS 9), switc h to Mac OS X, and then quit th e Classic environment. To quit the Classic environment, on the Apple menu, click System Preferences , and [...]

Office 2008 Deployment 77 Prepare a user computer for installation of Office 2008 Before users load Office 2008 for the firs t time, their computers must be prepared by perf orming the following steps 1. If the comput er is currently running the C lassic environmen t (Mac OS 9), switc h to Mac OS X, and then quit th e Classic environment. To quit t[...]

Office 2008 Deployment 78 Install Office 2008 from a file server 1. Create the installat ion image in a shared location as specified in Creating the installation image in the Office 2008 Deployment section. 2. We recommend that you write an AppleScript to perform the steps for prep aring the users' computers before deploy ing the instal lati o[...]

Office 2008 Deployment 79 Install a customized version of Office 2008 1. Double-click the Office Installer. 2. In the Select a Destination page, select the destinati on volume to install Office 2008. Important Installation under a vo lume license does not require that you enter a Produ ct ID. 3. Click Customize . 4. Select or clear the check box ne[...]

Office 2008 Deployment 80 Installing Office 2008 for Mac updates in a corporate environment Microsoft regularl y updates its sof tware to improve performance, improve securi ty, or update features. These updates are released either as an incre m ental release or a combo release. An incremental release includes only the files t hat differ from the l[...]

Office 2008 Deployment 81 3. Install the latest updates 1. To install Office 2008 for Mac updates, on the Help menu, click Check for Updat es . 2. Under How would you like to check for software updates? , select Manually . You can now manually select the up dates that you want. Note Microsoft AutoUpdate for Mac, which is inclu ded with Office, can [...]

Office 2008 Deployment 82 2. In the Configuration tab, specify the following Install and Destination paths. Office 2008 componen t Install Destination Additional Tools /Applicat ions/Microsoft Office 2008/Additional Tools /Applications/Microsoft Office 2008/Additional Tools Office folder /Applications/Microsoft Office 2008/Office /Applications/Micr[...]

Office 2008 Deployment 83 Office 2008 componen t Install Destination Microsoft Excel /App lications/Microsoft Office 2008/Excel.app /Applications/Microsoft Office 2008/ Microsoft PowerPoi nt /Applications/Microsoft Office 2008/PowerPoint.app /Applications/Microsoft Office 2008/ Microsoft Word /Applications/Microsoft Office 2008/Word.app /Applicatio[...]

Office 2008 Deployment 84 Configuring and deploying Office 2008 preferences Configuring Office 2008 application preferences Configuring Word 2008 preferences You can standardize the se ttings for Word 2008 in your orga nization by configurin g preferences for the app lication and then dep loying these pref erences to users on th e network. Word-spe[...]

Office 2008 Deployment 85 Setting default storage locations You can set the default storage l ocations for doc u ments, templates, and other items that users create or use in W ord 2008. By default, the documents are stored in /Users/ username /Doc uments/ on the user computer. Set default storage locations 1. In the Word Preferences dialog box , u[...]

Office 2008 Deployment 86 To set preferences in Excel 2008, on the Excel me nu, click Preferences . The following sections provide examples of the di fferent types of preferences that you can set i n Excel 2008. Setting default storage locations You can set the default location and search pa th for opening and sa ving Excel 2008 workbooks. For exam[...]

Office 2008 Deployment 87 To set preferences in PowerPoi nt, on the PowerPoint menu, click Preferences . The following sections provide examples of the di fferent types of preferences that you can set i n PowerPoint 2008. Setting default storage locations You can set the default location and search pa th for opening and saving PowerPoint 2008 prese[...]

Office 2008 Deployment 88 Configuring Entourage 2008 preferences You can stan dardize the settings f o r Entoura ge 2008 in your organization by configuring preferences for the applic ation and then deployi ng these pref erenc es to users on the network. Important Use the same administra tor account each time tha t you customize settin gs so that a[...]

Office 2008 Deployment 89 Setting calendar options Calendar preferences include settings fo r the firs t day of the week, for the work-week calendar, for work hours, and for the time zone fo r new events. In the Preferences dialog box, click Calendar , and then select your calendar prefer ences. Setting security options You can appl y uniform secur[...]

Office 2008 Deployment 90 Adding custom templates, themes, scripts, and ancillary files You can customize Microsoft Office 2008 installati ons by deploying custom templates, themes, and other files to user computers. You also can either create and deploy a separate .pkg file specifically for custom files or make custom files available to users on a[...]

Office 2008 Deployment 91 Office 2008 preference file locations for deployment The following table specifies wher e the v arious types of Office 2008 preference files are store d. Type of (.plist) preference file Location Preferences for Office 2008 /Users/ username /Library/Preferences. The application-specific preferences in th is folder are stor[...]

Office 2008 Deployment 92 Deploying Office 2008 preferences If you customize the Microsoft Office 200 8 prefer ences, you can choose one of the methods that are described below to deploy the preferences to users on the network. Before you d eploy the preferences, users must quit all Office ap plications. The preference setting changes are app lied [...]

Office 2008 Deployment 93 Deploying preferences using Apple Remote Desktop You can create a special .pkg file specifically for de ploying preferences. Yo u deploy this .pkg file to the home fol ders on users' comp uters by using A pple Remote Desk top or by ma king the file available for users to copy from a file server. For information abo ut[...]

Office 2008 Deployment 94 Preparing the infrastructure Before you provide your users with inst ructions to set up a Microsoft Exchange Server account, you must understand the different server and server roles that Entoura ge 2008 connects to in your organization's Exchange 2007 en vironment. For in formation about Exchange s erver requirements[...]

Office 2008 Deployment 95 Note Entourage 2008 uses Por t 80 (without SS L) or 443 (with SSL) depending on the related configurat ion of the Exchange 2007 Client Access server. For more informatio n on the default por t requirements for Entourage 20 08, see Default ports for Entourage 2008 in the Office 2008 Pl anning section. • If you enable Secu[...]

Office 2008 Deployment 96 Set up an Exchange account man ually fr om inside your organization's network Users can set up their Exchange account manually from inside the organi zation's netw ork by performing the following steps: Note To set up a Microsoft Exchange account manu ally, users must have the following information: their e-mai l[...]

Office 2008 Deployment 97 7. Under Server information , in the Exchange server box, type the name or address of your Microsoft Exchange server. 8. Click the Advanced tab, and then under Public Folder Settings , in the Public folders server box, type t he name or address of your public folders server. 9. Under Directory Settings , in the LDAP server[...]

Office 2008 Deployment 98 4. Under Personal Information , type the name and the e-mail address th at you want to use. The name that you type appears in the "F rom" field of mail messages that you se nd from the account. 5. Click Use my account information , and then enter your Account ID, domain, a nd password. Note Kerberos authenticatio[...]

Office 2008 Operations 99 Enabling Japanese-specific formatting and editing features Users can enable Japanese f eatures by using the Microsoft Lang uage Register, which is located in Microsoft Office 2008/Additional Tools/. For infor m ation on how to enable Japanese features, see Office 2008 Help. Enabling European language features European lang[...]

Office 2008 Operations 100 Verify the integrity of the Entourage database 1. Quit all Office applications, inclu ding Entourage and Office Reminders. 2. Do one of the following: • Hold down the OPTION key and open Entourage. • In the Microsoft Office 2008/Office folder, double-click the Database Ut ility application . 3. Click the name of the d[...]

Office 2008 Operations 101 Caution To verify the disk integrity, you can run Apple Disk Utility, a diagnostics and repair application that is availab le in /Application/Utilities/. App le Disk Utility functions also may be accessed from the Mac OS X command line by using the diskutil and hdiutil commands. For more information about ident ifying and[...]

Office 2008 Operations 102 Compact and back up the database 1. Quit all Office applications, inclu ding Entourage and Office Reminders. 2. Do one of the following: • In the Microsoft Office 2008/Office folder, double-click the Database Ut ility application . • Hold down the OPTION key and open Entourage. 3. In the Database Utility dialog box, c[...]

Office 2008 Operations 103 To access these settings, on the Apple menu, click System Preferences , and then under Internet & Network , click Network . On the Show pop-up menu, click the interface that yo u are configuring. Several tools are available that can be used to set system preferences on users' computers: • Apple Workgr oup Manag[...]

Office 2008 Security 104 Distribute Office 2008 product updates 1. Configure the preferences for AutoUp date. For more informati o n, see C onfiguring AutoUpdate for Office 2008 in the Office 2008 Depl oyment section. 2. Download updates and service packs for Office 2008 from the Downloads page of t he Microsoft Web site (www.microsoft.com/mac) to [...]

Office 2008 Security 105 Caution There are no administrativ e settings that a llow you to enforce secu rity preferences that you specify. Even if you set and deploy se curity preferences, users can cha nge these preferences at a later time. Therefore, if you ar e deploying sec urity settings as par t of your organization's policy, you m ust ed[...]

Office 2008 Security 106 Document threats If your orga nization allows users to send and r ece ive documents over the Internet, o r if you believe there are potential risks to users' documents from any unauthorized source, yo u should take the necessary precautions against do cument threats. When intruders o r attackers gain access to propriet[...]

Office 2008 Security 107 External threats External threats can include threat agents such as hyperlinks, embe dded objects in e-mails, and data connections that link a docume nt to another do cument, database, or Web site across an intranet or pub lic network. External threats are a risk if your orga nization: • Provides users with unrestr icted [...]

Office 2008 Security 108 Best practice Consideration Preset security preferences. You can preset security pref erences and deploy these settings. For more information about the security prefere nces that you can configure, see the following t opics in the Office 20 08 Security section: • Configure privacy options in Office 2008 • Configure doc [...]

Office 2008 Security 109 Best practice Consideration Reduce the access of external network connections to open ports on your local network. Knowing which ports are open ca n help you assess the security of your system or trou bleshoot any connection issues. Yo u should clo se the ports that you do not use. For more information about th e ports that[...]

Office 2008 Security 110 Configuring and deploying security settings for Office 2008 Configure privacy op tions in Office 2008 Preference settings can help you mitigate p rivacy threats and control the di sclosure of personal information. For example, document metadata may contain the aut hor's name and c ontact information. To help ensu re a [...]

Office 2008 Security 111 Maximize protection for private and personal information in the Office 2008 release By default, users are not e nrolled in the Custom er Experience Improveme nt Program (CEIP). When you run Office Set up Assistant, the d efault selection in the CEIP page is No, I don't want to participate at this time . You can choose [...]

Office 2008 Security 112 To Do this Avoid uni ntentionally distribu ting information about th e document author or the names associated with comme nts or tracked changes Select the Remove personal information from this file on save check box. Receive warnings before printing, saving, or sending a file that contains tracked c h anges or comments Sel[...]

Office 2008 Security 113 You should also clear the user infor m ation from the document properties. 1. On the File menu, click Properties , and then click the Summary tab. 2. Clear the fields that you do not want to share. Configure document protection settings in Office 2008 You can restrict access t o documents by using password protection featur[...]

Office 2008 Security 114 4. Do any of the follo wing: To Do this Configure pass words for openin g or modifying the Word document In the Password to open box or the Password to modify box, type t he password tha t you want. Configure passwor d protection for specific document elements Click Protect Document , and then select the t ype of protect io[...]

Office 2008 Security 115 Configure security settings for macros You can use the following proc edure to configure the default security setting for macros. 1. On the Excel menu, click Preferences . 2. Under Sharing and Privacy , click Security , and then select the Warn before opening a file that contains macros check box. Deploy Office 2008 securit[...]

Office 2008 Technical Reference 116 Off ice 2008 T echnical R efer ence Messaging reference About Project Center The Project Center helps users manage their pr ojects by collecting all project info rmation, including e-mail messages, calendar events, con tacts, tasks, and documents, in a single consolidated view. Users can create a project, share i[...]

Office 2008 Technical Reference 117 The following list shows the various ways that Entourage 2008 i dentifies links as potentially dangerous and displays warnings in different situations. • Displays a pop-up ScreenTip with the fu ll URL of the link when users hover over links in e-mail messages. • Warns users when they click a link from a messa[...]

Office 2008 Technical Reference 118 About delegation and sharing Users can share or delegate their Microsoft Exch an ge account calendars, address books, and e -mail folders. Important To use sharing and delegation, users must ha ve mailboxes on a server running Mi crosoft Exchange Server. By using sharing, an account owner can give an other user a[...]

Office 2008 Technical Reference 119 Permission level Activities that a shar ing user can perfor m Reviewer Read items only. Contributor Create items only. Custom Perform activities defined by the f o lder owner. None Not perform any activity. The user re mains on the permissions list but has no permission and cann ot open the folder. When users add[...]

Office 2008 Technical Reference 120 Sync Services Sync Services is a central database on the user's comput er that keeps track of all the applications and devices that s hare information. User s can use Sync Servi ces to synchro nize Entourage cal endar events, tasks, notes, a n d address book contacts with other appl ications, such as t he Ma[...]

Office 2008 Technical Reference 121 Entourage items that synchroniz e with the Exchange server Entourage item Exchange server Messages All Microsoft Exchange mail folders, in cluding sub folders, can be accessed by using Entourage an d are continual ly synchr onized with the Exchange server automatically. Depending on th e network, new messages eit[...]

Office 2008 Technical Reference 122 User information is also available to any othe r applications that they use to connect to the Exchange server, such as Mi crosoft Outlook on a Windows-based computer. If users are using both Outlook and Entourage to access the same Microsof t Exchange account, they should be aware of some differences in how the t[...]

Office 2008 Technical Reference 123 Use To Live Sync Maintain connection to the IMAP server for one folder. Live Sync Apply changes t o the read, unread, a nd flagged message status of messages on the IMAP server. Schedules Receive new mail messages or news from the server at a set time. Schedules Send all messages at a set time. Schedules Delete m[...]

Office 2008 Technical Reference 124 About Open XML Formats Open XML Formats are the new default file form ats for Wor d 2008, Excel 2008, and PowerPoint 2008. They are also the def ault file formats for the 2007 Microsoft Office system for the Windows operating system. The new f ormats create smaller f iles that take up less space than the previous[...]

Office 2008 Technical Reference 125 Application File Type File Name Extension Description PowerPoi nt 2008 PowerPoi nt Macro-Enabled Show .ppsm The XML-based presenta tion format that always opens in slide show view and preserves VBA macro code. VBA macros do not run in PowerPoint 2008. PowerPoi nt 2008, Excel 2008, Word 2008 Office Theme .thmx Sav[...]

Office 2008 Technical Reference 126 Application File Type File Name Extension Description Excel 2008 Excel Add-In .xlam Saves the active sheet as an XM L-based add- in, a supplemental progra m that is designed to run additional code. Preser ves VBA macro code and Excel 4.0 macro sheets. VBA macros do not run in Excel 2008. Word 2008 Word Document .[...]

Office 2008 Technical Reference 127 The following tables identify the f ile type s that Entourage 2008 bloc ks. Mac OS file types Mac OS file type Description APPL Executable Application devr UDIF Raw Device Image dImg Disk Copy 4.2 Disk Image dimg, hdcm, hdro, rohd NDIF Disk Image DMdf, DMd0 - DMd7 DART Disk Image dseg NDIF Disk Image Segment hdrv[...]

Office 2008 Technical Reference 128 Mime content types Mime content types Description application/x-csh C Shell Script application /hta Hypertext Application application/x-javascript , application/ javascript text/javascript JavaScript Source Code application/x-sh Sh ell Script text/vbscript VBScript Script File, Visual Basic for Applicat ions Scri[...]

Office 2008 Technical Reference 129 File name exte nsion Description .csh C Shell Script .dart DART Disk Image .dc42 Disk Copy 4.2 Disk Image .der DER Encoded X509 Certificate File .diskcopy42 Disk Copy 4.2 Disk Image .download Safari download File .gadget Windows Vista gadget .exe Executable File .fxp FoxPro Compiled Source .hlp Window s Help File[...]

Office 2008 Technical Reference 130 File name exte nsion Description .mad Access Module Shortcut .maf Access File .mag Access Diagram Shortcut .mam Access Macro Shortcut .maq Access Query Shortcut .mar Access Report Shortcut .mas Access Stored Procedures .mat Access Table Shortcut .mau Media Attac hment Unit .mav Access View Shortcut .maw Access Da[...]

Office 2008 Technical Reference 131 File name exte nsion Description msh2 Microsoft Shell msh2xml Microsoft Shell mshxml Microsoft Shell .msi Windo ws Installer File .msp Windows Installer Update .mst Windows SDK Setup Transform Script .ndif NDIF Disk Image .ops Office Profile Settings File .p10 All keychain Items .p12 All keychain Items .pcd Visua[...]

Office 2008 Technical Reference 132 File name exte nsion Description .ps2xml Windows PowerShell .psc1 Windows PowerShell .psc2 Windows PowerShell .pst Microsoft Exchange Address Book File, Outlook Personal Folder File .reg Registration Information/ Key for Windows 95/98, Registry Data File .scf Windows Explorer Command .scpt Compiled AppleScript .s[...]

Office 2008 Technical Reference 133 File name exte nsion Description .vbs VBScript Script File, Visual Basic for Applications Script .vsmacros Visual Studio .NET Binary-based Macro Project .vsw Visio Workspace File .webloc Safari Web Location .ws Windows Script File .wsc Windows Sc ript Component .wsf Windows Scrip t File .wsh Windows Script Host S[...]

Office 2008 Known Issues 134 • Change the format of the audio codec on the Exchange 2007 Unified Messaging from .wma to .wav, and then play the voice mail message from within En tourage. Exchange 2007 Unified Messaging can use any of the follo wing three audio codecs to create and store voice messages: Windows Media Audi o (WMA), Group Syst em Mo[...]

Office 2008 Known Issues 135 Solution Before you use the Office 2008 ins taller, delete the postflight script file from Office Installer.mpkg/Contents/Packages/Office2008_ <lan guage> _dock.pkg/C ontents/Resources/. A known issue prevents network deployment of Office 2008 Dock icons. Howeve r, a postflight script, which is in th e package tha[...]

Office 2008 Known Issues 136 I can't download the volume license version of Office 2008 for Mac by using Safari Cause: Downloading the volume license version of Mi crosoft Office 2008 for Mac is unsuccessful when you use the Safari browser. Solution: We recommend that you use the latest version of Moz illa Firefox Web browser ( Mozilla http://[...]

Office 2008 Known Issues 137 5. In the Terminal window, type the fo llowing command on one line, and then press RETURN. /usr/bin/sudo /usr/sbin/chown -h -R root: adm in "/Applications/Microsoft Office 2008" "/Library/Automator" " /Library/Fonts/Microsof t" "/Library/Applicatio n Support/Microsoft" 6. If promp[...]

Office 2008 Known Issues 138 To change Office Installer sett ings so that Office Installer doesn't in stall new fonts, do the following: 1. Insert the Office 2008 installa tion DVD i n the DVD drive. 2. On the desktop, double-click the Micros oft Office 2008 DVD. 3. Double-click Office Installer , and then follow the instructions on the screen[...]

Office 2008 Known Issues 139 Office Installer cannot find a version of Office to upgrade or remove If Office Installer does not find an up grade-eligible version of Office, click Continue to skip th e search process. You will be given another oppo rtunity to browse to the folder or CD that contains the upgrade-eligible version of Office. Office Ins[...]

Office 2008 Troubleshooting 140 Office Setup Assistant quits unexpectedly during installation of Office 2008 fo r Mac to network home folders Cause There is insufficient available disk space for the login account. Solution Before you install Office 2008, make sure that the login account f o r a network home folder has at least 20 MB of available di[...]

Office 2008 Troubleshooting 141 • When you try to chan ge the category of a meetin g by opening the meeting in Microsoft Entourage 2008, th e category is not saved when you accep t the changes (KB946959) Connectivity issues • Entourage 2008 for Mac may lose the connect ion to your e-mail account on an Exchange Server (KB947699) • You cannot c[...]