Microsoft T5D-00295 manual

Micr osof t Offi ce 2010 Tutorial Contents Micros oft O ffice 201 0 Tut orial .............................................................................................................. 1 Find your w ay throu g h lon g docu ment s wit h th e n ew Do cumen t Navi gation p ane and Se arch ................ 4 Adju st t he space s bet ween line s or [...]

C FB 08/31/ 2 010 Page 2 Add o r dele te a tabl e ............................................................................................................................. 20 Insert a table ..................................................................................................................................... 20 Draw a table ......[...]

C FB 08/31/ 2 010 Page 3 Make ch anges to a PDF or X PS file ................................................................ ..................................... 50 Previe w and p rint a file .......................................................................................................................... 51 Excel ........................[...]

C FB 08/31/ 2 010 Page 4 Find yo u r way thr o ugh long do cum ents with the ne w D o cum ent N avigation p ane and Sear ch In W ord 20 10, yo u can q uickl y fi nd you r w a y a r ound l on g d ocu m e nts. You ca n easil y reorg an i ze y o ur docum ents b y dr aggi ng and d ropp ing s ectio ns i nstead of cop y i ng an d p ast i ng. And y o u ca[...]

C FB 08/31/ 2 010 Page 5 Drag a nd drop head ings wi thi n yo ur doc um ent to r earr an g e th e struc ture. You c an als o d elete, cu t, or cop y headings a nd th eir cont ent. Ea sil y p romo t e or dem ot e a give n headi ng, or a h eading and all of i ts nest ed he adings, up or d ow n within t he hierarc h y. Add new head ings to your d ocum[...]

C FB 08/31/ 2 010 Page 6 1.0 l ine spa ci ng and no s pac e b et w een paragraphs 1.15 l ine spa ci ng and a b l ank l in e b et w een paragraph s Change the l ine spacing T he ea si est way to c han ge the line spacing for an entire docu m ent is to ap ply a Quick Style set th at u s es the spacing that you w ant. If y ou w an t to c h ange the li[...]

C FB 08/31/ 2 010 Page 7 3. Do one of the fo l lowing: Cli ck the number of l i ne s p aces that you w ant. For ex am pl e, click 1.0 to single-space w ith the spacing that i s u s ed i n earli er v ersions of W ord. Click 2.0 to do uble - s pace the selected paragr aph. Click 1.15 to si n gle -spa ce wi th the spacing that is used in W ord 2010. C[...]

C FB 08/31/ 2 010 Page 8 Change the sp acing before or after paragraphs T he ea si est way to c han ge the spacing between paragr aphs for an ent ire docu m ent is to a p p ly a Quick Style set that uses the spa ci ng that y ou w ant. If y ou w ant to change the spacing bet w een paragraph s for a port ion of the docu m ent, you can s e lec t the p[...]

C FB 08/31/ 2 010 Page 9 Par agr aph spacing opt ions T he s pac ing lis te d i n th is ta ble is b a s ed on Calibri, 11 -poin t t e x t. OPTI O N SPA CE AFT ER TH E PA RA G RA PH LI NE SPAC IN G IN T HE PAR A G RA PH N o Paragraph Sp ac e 0 1 Comp a ct 4 1 T ight 6 1.1 5 Op e n 10 1.1 5 Relax ed 6 1.5 Doub le 8 2 CHA NGE T HE SPACING BEFORE AND A[...]

C FB 08/31/ 2 010 Page 10 Set t he d efa ult to single-s pacing f or all new documents 1. On the Ho m e tab, in the Sty les group, c lick Change Sty les . 2. Poi nt to Sty le Se t , and click W ord 2003 . 3. I n the Styles group, cl ick Change Sty les , and t hen click Set as Default . NOTE I f you try us in g another style s et in your doc u ment [...]

C FB 08/31/ 2 010 Page 11 2. Se l ect the opti o ns that yo u w ant to appl y t o th e d efau l t f ont, s uch as f o nt s t y l e and font size. I f y ou select ed t ext i n st ep 1 , th e pr operti es o f th e s elected text are s et i n the dial og bo x. 3. Click S et A s D efa ul t , and the n click OK . Cr eate a d o cum ent Getting st arte d [...]

C FB 08/31/ 2 010 Page 12 Sta rt a do c ument from a t emp l ate The T empl ates si te on Office .com p rovide s temp lat es f or man y type s of d ocum ents , inc ludi ng resum és, cover letters, busi ne s s pl ans, busi ness c ards, and A P A- st y l e pap ers. 1. Click the Fi l e ta b . 2. Click N ew . 3. Under Av ail able Templ ates , d o o ne[...]

C FB 08/31/ 2 010 Page 13 3. In the Save A s di alo g b ox, clic k T empl ates . 4. In the Save as ty pe list, sel ect W ord Temp late . 5. Ty p e a nam e for th e templ ate in t he Fi l e nam e bo x, and the n click S ave . Dele te a document 1. Click the Fi l e ta b . 2. Clic k Op en . 3. Locate the file t hat you w an t to d elete. 4. Rig ht-cli[...]

C FB 08/31/ 2 010 Page 14 Customi z e a heading s tyle You ca n ch an g e t he fo nt a nd forma tting of a h eadi ng styl e. 1. Se l ect the h eading te x t that you w ant to customiz e. 2. On t he Hom e ta b, in the Styl es gr oup, cli ck th e h ea di ng styl e that yo u w ant to c ustomiz e. 3. Mak e t he c hanges t h at you w a nt . For e xa m p[...]

C FB 08/31/ 2 010 Page 15 Insert a pictu r e or clip a rt Pictures and clip art ca n be ins ert ed or copi ed into a doc ument fr om man y diff erent so u rces, incl udi ng downl oa d ed fro m a clip a rt W eb site pr ovider, copi ed fr om a W eb p age , or ins erted fr o m a fold er wher e you save pict ures . You ca n als o change how a pictur e [...]

C FB 08/31/ 2 010 Page 16 4. Click Go . 5. In the lis t of r es ults, click the clip art to ins ert i t. To r esize clip a r t, s el ect the cl ip art y ou'v e i nserted i n th e d ocume nt. T o i ncre ase or decr ea s e the size in one or m ore di re cti on s , drag a sizi ng handle aw ay from or to w ard th e center , w hile yo u do on e of [...]

C FB 08/31/ 2 010 Page 17 1. Click wh ere you wa nt t o insert the p ict ure i n your doc um ent. 2. On t he I nsert t ab, i n the I l l ustra ti ons gr oup, click Pi cture . NOTE So m e c omm ands show n are not av ail able i n W ord Start er. 3. Locate the p ictur e that yo u w ant to insert . F or e xamp l e, yo u mig h t have a pict ur e fil e [...]

C FB 08/31/ 2 010 Page 18 A f l oating p ict ur e keeps its p ositi on rel ative to the p age, a nd fl oats i n that positi on as te xt f l ows arou nd it. For examp le, if you posi tio n the pict ure halfw a y d own on the l eft side of t he pag e, a nd t hen yo u add two paragr aphs at the top of t he p age, t he pict ure will st ay h alfw ay dow[...]

C FB 08/31/ 2 010 Page 19 NOTE To ke ep a call o ut or te xt box wi t h a pict ure, you mu st m ake th e pict ure a nd th e te xt box or shape floating, and gr oup t h e pi ct ure wi th the c allo ut or othe r sh ape. 1. If t he pict ure is not on a d rawing ca nvas , sel ect th e pict ure. If t he pictur e is on a drawi ng canvas, select the ca nv[...]

C FB 08/31/ 2 010 Page 20 Add or delete a t able Ins ert a table In Micr osoft W ord, y ou c an i nsert a table by in thre e wa ys: c hoosi ng fr om a s ele c tio n of p refo rm atted tabl es — complet e wi th s ample da ta — or b y sel ect i ng t h e numb er of ro ws an d col umn s th at yo u want. You c an ins ert a ta b le int o a d oc ument[...]

C FB 08/31/ 2 010 Page 21 USE THE INSERT TABLE COMMAND You ca n us e the I ns ert Tabl e comm a nd to c hoose the tabl e d im ensi ons and f orm at b ef ore you i nsert the ta bl e into a doc um ent. 1. Click wh ere you wa nt t o insert a t able. 2. On t he I nsert t ab, i n the T abl es gr oup, click Ta bl e , a nd t hen clic k In sert T able . 3.[...]

C FB 08/31/ 2 010 Page 22 The poi nter c hange s to a p en cil. 3. To defin e the out er table b ou ndari es, dr aw a r ect an g l e. T hen d raw the col umn l in es a nd row li ne s inside the r ecta ngle. 4. To eras e a li ne or block of lin es, un d er Ta bl e Tools , on t he Desi gn t ab, i n the Dr aw Bo rders gr oup, click Er as er . 5. Click[...]

C FB 08/31/ 2 010 Page 23 4. In the C onv ert Te xt to T able di alog b ox, under Separat e te xt at , cli ck th e optio n for the separ at or charac ter that you used i n th e te x t . Se l ect any o ther optio ns that you want. Add o r d elete rows or columns ADD A ROW ABOVE OR BELOW 1. Rig ht-click i n a c ell ab ove or bel ow w he r e you w a n[...]

C FB 08/31/ 2 010 Page 24 2. Se l ect the row t hat you want t o del ete b y clicking to the le ft of the r ow. 3. Rig ht-click, and t hen cl ick D el ete Row s o n t he s ho r tcut m enu. DELE TE A COLUMN 1. On t he Hom e ta b, in the P ar agraph g ro up, cl ick Show /Hi de . 2. Se l ect the c olum n that you w ant to del ete b y clicki ng th e co[...]

C FB 08/31/ 2 010 Page 25 DELE TE THE ENT IRE TABLE 1. In Prin t Layo ut Vi ew, r est t he poi nter on the tabl e until t he t able m ove ha ndle appears, and the n click t he tab le m ove ha ndle. NOTE If you ar en't s ur e w heth er yo u are i n Prin t La yout view , click t he Pri nt Layout i co n at th e bottom of the wi ndow . 2. Press B [...]

C FB 08/31/ 2 010 Page 26 Add or r e m o ve head ers, f oote rs, an d page num bers Add page n umbers a nd he aders a nd f ooters b y usin g th e g aller y , or cre ate a c ustom p a g e numb er, he ader, or footer. For bes t r esu l ts, d ecide first w hether y ou wa nt onl y a p age n umber or w hether yo u w ant in fo rm ation p lus a page nu mb[...]

C FB 08/31/ 2 010 Page 27 NOTE The Page Numb er gall er y includ es pag e X of Y p ages form ats, i n w hich Y is th e total nu mb er of pag es i n yo ur docum en t. ADD A CUSTOM PAGE NUMBER 1. Dou bl e-click i n t he header ar ea or the footer area ( near the to p of the p age or near the b ottom of the page). This ope ns th e D esi gn t ab under [...]

C FB 08/31/ 2 010 Page 28 Add a cu s t om page number tha t includes the total n umber of pages The gall er y include s s om e pag e nu mb ers th at i nclud e th e total p age numb ers (pag e X of Y p ages). How ev er, if you w ant to cr e ate a c ustom p age numb er, d o the f oll owing: 1. Dou bl e-click i n t he header ar ea or the footer area ([...]

C FB 08/31/ 2 010 Page 29 7. On t he I nsert t ab, i n the T ext group, click Qui c k P arts , and t h en click Fi eld . 8. In the Fiel d n ame s list , click Num P ages , and t h en click OK . 9. After th e total n umber of p ages , typ e a sp ac e, a nd then t y p e pag es . 10. To ch an g e th e numb eri ng forma t, cl ick Pag e Num ber in th e [...]

C FB 08/31/ 2 010 Page 30 2. Click the he ader or footer t hat you w ant to add t o you r d ocume nt. 3. To r eturn to t he bod y of your d ocum ent, cli ck C l o se He ader and Foot er on t he Desi gn tab ( und er Header & Fo oter Tools ) . ADD A CUSTOM HEADER OR FOOTER 1. Dou bl e-click i n t he header ar ea or the fo oter area ( near the top[...]

C FB 08/31/ 2 010 Page 31 Exa mp l es of informa tio n that you can add b y using fields i ncl ude P age (f or pag e numb e r) , NumPag es (f or t he tot al numb er of pag es i n your doc um ent), and Fil eN ame ( you ca n in clude the fil e pa th) . 4. If yo u add a Pa g e field, you c an c hang e th e numb ering f orma t b y clicki ng Pag e N um [...]

C FB 08/31/ 2 010 Page 32 3. To start numberi ng wit h 1, cli ck P ag e N um b er in the H eade r & Fo ote r gr oup, t hen cli c k Form at Page N um bers , and t hen cl ick Start at and e nter 1 . 4. To r eturn to t he bod y of your d ocum ent, cli ck C l o se He ader and Foot er on t he Desi gn tab ( und er Header & Fo oter Tools ) . START[...]

C FB 08/31/ 2 010 Page 33 3. Under Secti on Br eak s , cli ck N e xt Pag e . 4. Dou bl e-click i n t he header ar ea or the footer area ( near the to p of the page or n ear t he b ot t om of the page). This ope ns th e H ead er & Foote r Tools tab. 5. On t he Head er & Foot er Tools , i n t he N avi gati on g roup, cl ick Li nk to Previ ous[...]

C FB 08/31/ 2 010 Page 34 ADD D IF FERENT HEADE RS A ND FOOTERS OR P A G E NUMBERS I N DIFFE RENT PARTS 1. Click at t h e beginni ng o f th e pag e w her e yo u want t o st art, st op, or change t he he ader, fo oter, or pag e nu mb ering. You ca n pres s H O M E to make s ure tha t you 'r e at th e st art of th e p age. 2. On t he Pag e L ayo[...]

C FB 08/31/ 2 010 Page 35 ADD D IF FERENT HEADE RS A ND FOOTERS OR P A G E NUMBERS ON OD D A ND EVEN PA GES 1. Dou bl e-click i n t he header ar ea or the fo oter area ( near the top of t he pag e or near the b ottom of the page). This ope ns th e H ead er & Foote r Tools tab. 2. On t he Head er & Foot er Tools tab, i n th e Opti ons gro up[...]

C FB 08/31/ 2 010 Page 36 Cr eate a t abl e of c o ntent s You cr eat e a table of c ontent s b y app ly i ng he ading st yles — for exampl e, H eadi ng 1 , Headi ng 2 , and H e ading 3 — t o t he te xt th at yo u w a nt to incl ude i n the tabl e of co ntents. Microsof t Offic e W ord s earch es for tho s e headings a nd then i ns erts t he t [...]

C FB 08/31/ 2 010 Page 37 If yo u do n't se e the st y l e th at you w ant, click the arrow t o e x pa nd t he Quick S t y l e g aller y. If t he s t y l e t hat you w ant does not appe ar in t he Q uick St yle g aller y, press CTR L+ SH I F T +S t o op en the Appl y Sty les t ask p ane. U nder Sty l e Na m e , click the st y l e th at yo u w [...]

C FB 08/31/ 2 010 Page 38  To ch an g e th e ov erall l oo k of yo ur table of c ontents , click a di ffere nt form at i n the F orm ats lis t. You ca n se e what yo ur choic e l o oks lik e in th e P ri nt P revi ew a nd We b Previ ew areas.  To ch an g e th e typ e of li ne th at app ears be twe en th e entr y t e xt and the p age n umber, [...]

C FB 08/31/ 2 010 Page 39 1. On t he Ref erence s t ab, in the T able of Cont ents gr ou p , click Up dat e Tabl e . 2. Click U pdat e pag e numb ers only o r Up dat e enti re t abl e . Dele te a tab l e of contents 1. On t he Ref erence s t ab, in the T able of Cont ents gr ou p , click T able of Conte nts . 2. Click R emov e Tabl e of Con t ents [...]

C FB 08/31/ 2 010 Page 40 2. Click the doc ument them e th at you want to use. NOTES If a docum e nt them e t hat yo u want t o us e is n ot list ed, click Brow se for Th emes t o f i nd it on y our compu ter or netw ork. To autom aticall y d ow nload new them es, click En able Cont ent Upd at es from Off ice.c om . Cr eate a co ve r p age Microso [...]

C FB 08/31/ 2 010 Page 41 To delet e a cov er p age i ns erte d wi th W ord , click th e In sert tab, click Cov er pag e s in t he Pag e s gr ou p , an d t hen click R emov e Current C ov er P ag e . Save a docum ent in W o rd You ca n us e the Sav e and S ave As comm a nds t o stor e yo ur work, and you ca n adj ust the settings that M icros oft W[...]

C FB 08/31/ 2 010 Page 42 To sav e the d ocum ent i n a diff er ent loca tion, click anoth er fold er in the Sav e in list i n the Sav e As di alo g b o x. If you w ant to ch ang e the de fault locati on w her e W ord saves doc um ents, ad j ust the settings for savi ng d ocum e nts . TIP To mak e it easy t o us e one doc ument a s th e basi s f or[...]

C FB 08/31/ 2 010 Page 43 NOTES Do not tr y t o cop y m ore files t o th e CD than it wi ll h old. C heck the C D pac kaging to s ee th e c apaci t y of each CD . For files that ar e to o larg e to fit on a CD , you c an c opy file s to a r e c ordabl e D VD (DVD -R o r DVD+R) or r ewritabl e DVD (DVD - RW o r D VD+RW ). How ever, W indow s X P d o[...]

C FB 08/31/ 2 010 Page 44 SAVE A DOCUMEN T IN A NETWORK FOLDE R 1. Click the Fi l e ta b . 2. Click S ave A s . 3. Locate the n etwork folder .  If a network fold er is m apped t o yo ur c ompu te r, in the li st of locati ons, cl ick C om pute r if y our compu ter is ru n nin g W indows Vist a, or click M y Com put er if your comp uter is ru nn[...]

C FB 08/31/ 2 010 Page 45 NOTE FTP is a wa y of opening and saving files on W eb s ervers . If you k no w t he nam e and log-on cred entials for a s erver, you can add t he s erver to you r FTP locati ons b y clic king Add/M odi fy FTP Locations i n th e Sav e As di al og bo x. 4. Ty p e a nam e for th e d ocume nt, an d the n click Sav e . Sa ve a[...]

C FB 08/31/ 2 010 Page 46 Web p ages W eb pages a r e disp la yed i n a W eb b rows er. This f orm at d oe s not pres erv e the pag e l a y o ut o f your doc um ent. As som e one r esiz es th e brows er wi ndow , th e layo ut of t he do cum ent chang es. You can sav e the docum e nt as a conv entio nal W eb page (HTML fo rm at) or as a single - fil[...]

C FB 08/31/ 2 010 Page 47 3. If yo u are p ublishing the d oc ument to a W eb se rv er, br ows e t o the s erv er nam e, and cli ck it (do not double-cli ck it). 4. In the Fil e n ame b ox, type a nam e f or th e file. 5. In the Save as ty pe bo x , cli ck W eb P age or Singe Fil e Web Pag e . NOTE If you s av e t he doc um ent as a W eb pag e (HT [...]

C FB 08/31/ 2 010 Page 48 NOTE These opti ons c o ntrol t he def ault be havior t he first tim e t hat you use the Op en , S ave , or Sa v e A s c omm and w hen you st art W ord. W he never yo u sav e a d oc ument , you c an ov errid e t hese settings b y sp ecifyi ng a di ffere nt lo catio n or f ormat in the Op en , Sa v e , or Sa v e A s dial o [...]

C FB 08/31/ 2 010 Page 49 exactl y the form at that you in tended, and t h e data in t he file c ann ot b e ea sil y c hanged . XP S emb eds all fonts i n th e f il e s o the y appe ar as int en d ed , r egardless of w hether th e sp ecified f ont i s availabl e on the recip ient's c ompu ter , and has m ore precis e im age and col or r en d e[...]

C FB 08/31/ 2 010 Page 50  If yo u w ant t he fil e to ope n i n the s elect ed form at after s aving, s elect the Open fi l e afte r publ i shing che c k box.  If t he do cum e nt r equire s high pri nt qu alit y , click Standa rd (publ i shin g onli ne and pri n t i ng) .  If t he fil e siz e is mor e imp orta nt tha n print qu alit y , [...]

C FB 08/31/ 2 010 Page 51 To chang e th e PDF o r XPS fi l e: Ope n the origi na l Office file in yo ur Offic e progr am, m ak e yo ur c hanges, a nd then s ave the f il e i n PDF or XP S forma t agai n. Use a th ird - part y appl icati on, suc h as Adob e Acrob at fo r PDF , or visit Micr os of t Offic e M arketp lace to find othe r co nversio n p[...]

C FB 08/31/ 2 010 Page 52 1. Click the Fi l e ta b , and t h en click P ri nt . TIP To g o b ack to your pre sent at i on a nd m ak e c h an g es be fo r e you pr int it, click the Fi l e tab. 2. W hen the prop ertie s for y our p rint er and pres e ntati on appe ar th e wa y that you wa nt t hem to, click Pri nt . NOTE To ch an g e th e proper tie[...]

C FB 08/31/ 2 010 Page 53 3. Under Setti ngs , click Pri nt One Sided . If Pri nt on Bot h Side s is avail abl e, your p rint er is set up f or dupl ex pr inti ng. NOTES If yo u are prin ting to a comb i natio n c op y m ac hine and p rint er, and th e cop y m achi ne sup p orts t w o - sid ed co p y i ng, it p robabl y s upp orts a utom atic d upl[...]

C FB 08/31/ 2 010 Page 54 W hen you pr int, W ord will p romp t you t o tur n over the st ack to feed t he pages into the p rinter agai n. PRINT ODD AND EVEN PAGES You ca n als o use t he f ollowi ng pr ocedur e to pri nt on bot h sid es: 1. Click the Fi l e ta b . 2. Click P ri nt . 3. Under Setti ngs , click Pri nt Al l P ages . N ear t he bo tto[...]

C FB 08/31/ 2 010 Page 55 Illustr ate y our ideas W ord 20 1 0 brings man y gr aphic e nha nceme nt s t o your work , s o yo u ca n easil y make t he imp act you want . New Sma r t Art graphic picture l ayouts In W ord 20 10, yo u can u se t he new Sm artArt graphic s pi ct ure l a youts to tell your st or y with p hotograp hs or other im age s. Ju[...]

C FB 08/31/ 2 010 Page 56 New artistic effects W i th W ord 20 1 0, you c an now app ly s ophistic ated " artis tic" ef fects to you r pi ct ur e t o ma ke th e pict ure lo ok more lik e a ske tc h, dr awi ng, or pai nt i ng. It's a n eas y w a y to en hanc e yo ur im ages wi tho ut usi ng addi tion al photo-editi ng progr ams . So m[...]

C FB 08/31/ 2 010 Page 57 Recove r u ns a ved work It is n ow easi er to recov er a W ord doc ument if yo u clos e your file wi tho ut saving , or if you want to r eview o r retu r n to an earli er versio n of the file you 'r e alread y w orking i n. As wi th earli er versi ons of W ord, enabli ng AutoRec ov er will s av e v ersio ns whil e yo[...]