Panasonic 8045 manual

Internet Fax Features Advanced Internet Fax Features Printing Journals and Lists Model No. DP-8060 / 8045 / 8035 Operating Instructions (For Facsimile and Internet Fax/ Email Functions) Digital Imaging Systems English Getting to Know Y our Machine Facsimile Features Internet Fax Features Advanced Facsimile Features Advanced Internet Fax Features Se[...]

2 Getting to Know Y our Machine Operating Instructions Operating Instructions Adobe Reader 5.0 or newer is required and m ust be installed to read the Operating Instructions. PJJXC0110ZB Panasonic Communications Co., Ltd. Digital Imaging Company 2005 Panasonic Communications Co., Ltd. All Right Reserved. Unauthorized copying and distribution is a v[...]

3 Getting to Know Y our Machine Symbol Marks/Icons The following symbol marks/Icons are used in this operating instructions manual. Place original(s) on the ADF Place original on the Platen (Book) Place original on the Platen (Sheet) Hard keys on the Control Panel are depicted as **** key , soft buttons on the T ouch Panel are depicted as "xxx[...]

4 T able of Contents Getting to Know Y our Machine Operating Instructions ......................................................................................................... .2 Symbol Marks/Icons ............................................................................................................. 3 Connecting the Cable ...............[...]

5 Getting to Know Y our Machine Internet Fax Features Pre-Installation Information/Features ................................................................................. 42 Setup (SMTP Mail Server/POP3 Client) ............................................................................... 44 Internet Communication Features .....................[...]

6 Advanced Facsimile Features Confidential Mailbox ........................................................................................................... .. 80 ■ General Description .......................................................................................................... 80 ■ Sending a Confidential Document ...............[...]

7 Getting to Know Y our Machine Advanced Internet Fax Features Internet Communication Features ....................................................................................... 130 ■ Inbound Routing ............................................................................................................... 130 ■ Dynamic Host Configurat[...]

8 Printout Journals and Lists T ransaction Journal ............................................................................................................ .. 174 Communication Journal (COMM. JOURNAL) ..................................................................... 176 Address Book List .....................................................[...]

9 Getting to Know Y our Machine Getting to Know Y our Machine Connecting the Cable ACTIVITY Lamp Blinks when there is data traffic on the LAN. LINK Lamp Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks). LAN Connection Jack (10Base-T/100Base-TX) LAN Cable (10Base-T/100Base-TX Cable) Insert the [...]

10 Getting to Know Y our Machine Control Panel • Used to select the original size manually . T ouch Panel Display Print Data LED (Green) • Lights when printing print data. • Blinks when receiving print data. Status LED (Red) • Lights when trouble occurs. (No paper in the selected tray . To ner has run out. Paper has misfed, etc.) Active LED[...]

11 Getting to Know Y our Machine • Used to start, or select the function and sub-functions. • Used to reset all the previously set functions. • Use this button when correcting entered numbers, or characters. • Press this button when you want to stop the communication, registration operation, or audible tone. • Press this button to start t[...]

12 Getting to Know Y our Machine 1 2 Mode Setting (Menu Map) The main screen and menu of the fax features are as follows: AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL LIN ARTICA Basic Menu : See below Deferred Communication : See below Polling/Advanced Communication : See next page Select Mode : See next page Edit File Mode : See next page Pr[...]

13 Getting to Know Y our Machine LEDGER POLLING/ADV . COMM. 1 Polling (See page 36) 2 Confidential Mailbox (See page 80) 3 Relayed T ransmission (See page 146) 4 Polled (See page 34) 5 Sub Address Transmission (See page 92) SELECT MODE 1 Password T ransmission (See page 100) 2 Cover Sheet (See page 96) 3 Ledger Email XMT (See page 64) 4 Communicati[...]

14 Facsimile Features ■ T ransmitting a Document Stored in Memory 1 (T o use the Platen Glass, see page 17.) or 2 5 NOTE 1. If the memory overflows while original(s) are being scanned for transmission to a single destination, the machine will operate in the following manner: • If the Fax Parameter No. 082 (Quick Memory XMT) is set to "V al[...]

15 Facsimile Features BERLIN ANTARTICA 3 4 Select additional setting(s) if necessary . (See page 16) T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address (Up to 1,000 stations) or 7 • T o cancel a choice, select the same destination again. • For transmission to additional destinations, continue pres[...]

16 Facsimile Features ■ Additional Settings Contrast <---Lighter Normal Darker---> Sending 2-Sided Original(s) •T ransmitting 2-Sided Originals (See page 22) V erification Stamp •V erification Stamp (See pages 168, 169, 192) Sends a notification upon document transmission completion. (See page 66) Confirms the communication status, veri[...]

17 Facsimile Features ■ Send Documents by using the Platen Glass Perform step of Basic Operation (See page 15) 1 7 When an original is placed on the Platen Glass, the message “ Another Original ? ” is shown. 2 3 Place another original, then press Start key . 4 Machine will start to send. 3[...]

18 Facsimile Features ■ Direct T ransmission (Priority T ransmission) Reservation Sending Documents 1 (1 page only) or 2 5 Direct transmission is convenient in situations as shown below: • When you want to send the documents immediately without storing into memory . • When you want to send an urgent document, however , there are many files in[...]

19 Facsimile Features T elephone number (1 station only) BERLIN ANTARTICA 3 4 AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address (1 station only) or 7 NOTE 3. Memory transmission is the default setting on the machine, however , it can be changed to direct transmission with the Fax Parameter No. 005 ( Memory (HOME) ). (See page 168) • T [...]

20 Facsimile Features ■ T o Stop the T ransmission (Memory T ransmission) 1 Press the Stop key while the communication is in progress. C omm un icatio n Stop? 2 Sav e as incom p . file? 3 If Fax Parameter No. 031 ( Incomplete File Save ) is " V alid ". (See page 169) Saves the file. Deletes the file. ■ T o Stop the T ransmission (Dire[...]

21 Facsimile Features Print C o m m . Journal ? 4 Print Communication Journal. (COMM. JOURNAL) T ransmission stops. 5[...]

22 Facsimile Features ■ 2-Sided T ransmission Letter or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90 ° and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station. Rotation XMT Fax Parameter No. 078 (Rotation[...]

23 Facsimile Features • V alid (Default Position) Sends with Rotated T ransmission Receiving Station: Letter or A4 Paper Scanning Direction Scanning Direction A4/Letter A4/Letter Set as Portrait Set as Landscape[...]

24 Facsimile Features NOTE 1. If you need a special access number to get an outside line, dial it first then press Pause key to enter a pause (represented by a "-") before dialling the full number . Ex: 9 P AUSE 5551234 2. If you are using Pulse dialling and you wish to change to T one dialling in the middle of dialling, press key (repres[...]

25 Facsimile Features 5 4 T elephone number • T ransmission starts immediately on scanning.[...]

26 Facsimile Features ■ Automatic Reception ■ Manual Reception Machine receives documents automatically . Receive Tr ansmit Y ou may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone, and occasionally for your facsimile machine. Tr ansmit Receive To receive documents manually , cha[...]

27 Facsimile Features ■ Print Reduction Setting ■ Substitute Memory Reception T ransmitted Document Received Document Oversized documents Reduce within paper size If the recording paper runs out, jams, or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory . Stored documents ar[...]

28 Facsimile Features ■ General Description T imer Controlled Communications Y ou can send document(s) to one, or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication. ■ Deferred T ransmission Receive Store document(s) in memory 1 (T o use the Platen Glass, see page 17.) o[...]

29 Facsimile Features BERLIN ANTARTICA 3 4 7 • T o cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “ DESTINA TIONS ” to confirm your designated destinations. (See page 62) Document(s) are stored into memory . •A communication journal is prin[...]

30 Facsimile Features ■ Deferred Polling 1 BERLIN ANTARTICA 2 5 Polling password (4-digit) _ 2 Receive 1 Calling at predetermined time Store document(s) in memory T imer Controlled Communications NOTE To change or cancel the Deferred Communication settings, see pages 120, 122. • For instruction on how to use polling without a pre- programmed ti[...]

31 Facsimile Features 3 T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address (Up to 1,000 stations) and/or 7 4 Start time (4-digit, 24-hour clock) • T o cancel a choice, select the same destination again. • For polling to additional destinations, continue pressing the relevant keys. • Select “ D[...]

32 Facsimile Features ■ General Description Batch T ransmission To reduce transmission time and cost, this feature allows your machine to accumulate dif ferent documents for the same destination(s) to be transmitted in a single phone call. ■ Real-T ime Batch T ransmission NOTE 1. The machine can not Batch to a file(s) that is/are W aiting to Re[...]

33 Facsimile Features memo[...]

34 Facsimile Features ■ General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call, and must have document(s) set on the ADF , or stored in the memory . Y ou may need to set a polling password, shared by the other station, to ensure security . ■ Preparing to be P[...]

35 Facsimile Features BERLIN ANTARTICA 3 4 NOTE 3. If you have set the polling password in Fax Parameter No. 026 ( Polling Password ), the password will appear on the display . Y ou can still change the password temporarily by overwriting it with a new one. 4. If a password is not set in the polled station, you may poll the other station even thoug[...]

36 Facsimile Features NOTE 1. Y ou can still send or receive documents even when set to be polled. 2. Only 1 polled file can be stored in memory . If you need to add document(s) into the same polled file, see page 126. Polling ■ Poll Documents from Another Station 1 BERLIN ANTARTICA 2 T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTA[...]

37 Facsimile Features NOTE 3. If a password is not set in the polled station, you may poll the other station even though your machine has a password. 3 4 Polling password (4-digit) _ 6 • If you have set the polling password in Fax parameter No. 026 ( Polling Password ), the password will appear on the display . Y ou can still change the password [...]

38 Facsimile Features ■ General Description Y our fax machine has special Program keys. These keys are useful if you frequently need to send, or poll the same group of stations. Y ou can use these keys to assign registered Address Book stations as a group keys, a sequence of stations to be polled, a deferred transmission sequence, or an additiona[...]

39 Facsimile Features 3 4 AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 7 Addresses 8 • T o cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “ DESTINA TIONS ” to confirm your designated destinations. (See page 62) • T o return the machin[...]

40 Facsimile Features ■ Setting for Program Dial GROUP.A PRO.POLL TIMER XMT The Program Keys are useful if you frequently need to send, or poll the same group of stations. 1 2 5 Program Name (Up to 15 characters) 6 Key Name (Up to 15 characters) NOTE 1. Press “ 03 Modify Group Dial ” or “ 04 Delete Program/GRP ” to edit/delete a Group Dia[...]

41 Facsimile Features 3 4 7 Programming Functions •T imer Controled Communication (See page 28) • Advanced Communication (See relevant sections in the Advanced Facsimile Features, and Advanced Internet Fax Features) • Polling (See pages 34, 36) 8 The program dial is programmed. or 5 • Press Stop key to return the machine to the initial scre[...]

42 Internet Fax Features Pre-Installation Information/Features Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Y our machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (local area network): • Send paper-based information as an I[...]

43 Internet Fax Features Y our machine can be set up as either SMTP Mail Server , or as POP3 Client . Depending on the type of setup, dif ferent functions are available as follows. Function SMTP Server Setup POP3 Client Setup Sending paper-based information as an Internet Email Y es Y es Sending and Receiving the Internet fax message with Direct SM[...]

44 Internet Fax Features Setup (SMTP Mail Server/POP3 Client) To install your machine as SMTP Mail Server , the following network parameters need to be programmed on your network, and on your machine. • TCP/IP Address of your machine • TCP/IP Subnet Mask of your machine • TCP/IP Address of the Default Gateway • Host Name • TCP/IP Address [...]

45 Internet Fax Features NOTE 3. The email address format can be the same as your regular email address. If your email address is popuser001@panasonic.com, your machine's email address can be Internet_Fax@panasonic.com. To install your machine as POP3 Client, the following network parameters need to be programmed on your network. • TCP/IP Ad[...]

46 Internet Fax Features Setup (SMTP Mail Server/POP3 Client) For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete th[...]

47 Internet Fax Features Explanation of Contents MAC Address : MAC Address from the 2nd page of the General Settings List printout by pressing Function key , " GENERAL SETTINGS ", " Key Operator Mode ", Enter Password, " OK ", " Print General Settings ", " Start ", " OK ". (1) IP Address :[...]

48 Internet Fax Features Internet Communication Features Y our machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first scanned and converted into a TIFF-F , or PDF file, and then transmitted to the remote location as an attachment file to an email using MIME encoding. The email system at th[...]

49 Internet Fax Features Simple Mail T ransfer Protocol (SMTP) is used to transfer mail reliably and ef ficiently . An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP server . Direct SMTP allows you to transmit documents to another Internet Fax directly without [...]

50 Internet Fax Features Important Information Y our machine uses the same communication protocols as email: the Simple Mail T ransfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched T elephone Networks (PSTN) are as follows. ■ General Description A regular Fax machine goes off-hook, dials, and the [...]

51 Internet Fax Features 1. Y our machine can receive text email from a PC, and print ANSI characters. It will print a "z" symbol if an unrecognized character is received. 2. Received email font and character size are fixed, and cannot be changed. 3. T ext email will be printed at about 72 lines per page. It is recommended that you use A4[...]

52 Internet Fax Features Setting the Internet Parameters ■ Basic Parameters The following five (5) Basic Parameters must be pre-programmed into the machine. *• TCP/IP Address *• TCP/IP Subnet Mask *• TCP/IP Default Gateway • EMAIL Address • SMTP Server Name or IP (*These parameters are in the General settings. See the Operating Instruct[...]

53 Internet Fax Features 3 4 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SP ACE)) 6 Select the desired parameter . 7 To set another parameter , to return to step 6. Email Address 5 8[...]

54 Internet Fax Features ■ User Parameters (Internet Parameters) Setting the Internet Parameters Parameter Comments 01 Logo Up to 25 characters & digits. 02 Character ID Up to 16 characters & digits. 03 ID No. Y our Fax T elephone Number . (Up to 20 digits) 04 T ime Zone The T ime Zone is required as part of the Email header information w[...]

55 Internet Fax Features Parameter Comments 21 Default Subject The default information to be added to the Subject Line for all outgoing Email (up to 40 characters). 22 Default Domain When the outgoing email address is incomplete by SMTP standards, the Frequently Sent Domain specified here will be automatically added to the email address. This featu[...]

56 Internet Fax Features ■ Manual Email Addressing Sending Documents Enter the email address using the QWERTY Keyboard. 1 or 2 NOTE 1. If your machine sounds an alarm (pi-pi-pi) when pressing the " KEYBOARD " or any Address Book Entries that contain an email address, one or more of the required 5 Basic Internet Parameters may have been [...]

57 Internet Fax Features 6 8 NOTE 3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed. 4. For the machine to perform the email address completion the Fax Parameter No. 160 ( Default Domain ) must be set to " V alid " and the Default Domain must be preprogramm[...]

58 Internet Fax Features ■ Multi Email Station Addressing (Broadcasting) Address Book Addressing allows you to send email(s) by entering the full email address with a single key . To use this method, you must first preprogram the email addresses into the Address Book. NOTE 1. If your machine sounds an alarm (pi-pi-pi) when pressing the " KEY[...]

59 Internet Fax Features NOTE 3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed. 4. For the machine to perform the email address completion the Fax Parameter No. 160 ( Default Domain ) must be set to " V alid " and the Default Domain must be preprogrammed i[...]

60 Internet Fax Features Sending Documents ■ Change the File Format and File Name When sending an Internet Fax, both the File Format, and the File Name can be set. 1 or 2 5a 5b (Custom Name) File Name (Up to 20 characters) or 8 NOTE 1. PDF file is only available if sending the document(s) to a PC. " TIFF " / " PDF " and "[...]

61 Internet Fax Features BERLIN ANTARTICA 3 4 6 7b 7a or Email address (Up to 70 stations) PANASONIC QUALITY DEPT Address (Up to 1,000 stations) • T o cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “ DESTINA TIONS ” to confirm your designated[...]

62 Internet Fax Features Sending Documents ■ Searching, and Editing the Address Book SEARCH Search the directory using the Local address book, or the Global directory services LDAP (Lightweight Directory Access Protocol). AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 1 EMAIL HEADER Input the Email address, CC (Carbon Copy), BCC (Blind Carbon[...]

63 Internet Fax Features 2 Search letter(s) Searched address Search the Global directory services (LDAP). Search the Local address book. 3b 3a or 4 5a Confirm the destinations. 5b Enter the subject. or SALES DEPT panasonic@panasonic.com PANASONIC SALES 1234 PANAFAX panafax@mgcs.com 2 Address : Edit Address for manual Email addressing : Delete the s[...]

64 Internet Fax Features Sending Documents ■ Ledger Size Document T ransmission Receiving stations may not receive large documents depending on their recording capability (paper size). If you want to transmit a document larger than A4/letter , such as a ledger size, by using the Internet Fax feature, check the paper size capability of the receivi[...]

65 Internet Fax Features BERLIN ANTARTICA 3 LEDGER LEDGER 4 5 7 Document Size T ransmission LEDGER EMAIL XMT = OFF Document Size LEDGER EMAIL XMT = ON Fax Parameter No. 141 Fax Parameter No. 141 (LAN XMT Reduce) (LAN XMT Reduce) set to "Invalid" set to "V alid" Ledger Ledger B4 A4/Letter B4 B4 B4 A4/Letter A4/Letter A4/Letter A4[...]

66 Internet Fax Features 1 or 2 C A 3 ■ Using a Completion Notice When the Completion Notice feature is activated, a notice is sent to your computer upon completing an Email, or transmission. Sending Documents PANASONIC QUALITY DEPT 7a Address (Up to 1,000 stations) 7b @ panason ic.com @ world.service.com @ m gcs.co.jp @ abc-net.w x y.com or Emai[...]

67 Internet Fax Features 4 6 8 The original(s) are stored into memory with a file number . Then starts the email transmission. • If the transmission fails, an error response is delivered from the mail server , and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is r[...]

68 Internet Fax Features When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server . The printout will consist of the undelivered message contents supplied by the mail server , and a portion of the first page's image for that particular tra[...]

69 Internet Fax Features memo[...]

70 Internet Fax Features ■ Internet Fax Received on a PC Receiving Documents ■ General Description Y our machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines. Y our machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually w[...]

71 Internet Fax Features Figure 2: Internet Fax Received on a PC • For your reference, the above example is from Windows Messaging running under Microsoft ® Windows. •T o run the Viewer , please refer to your application's User Manual. The attached file is composed of TIFF-F (T agged Image File Format with Modified Hoffman coded image). T[...]

72 Internet Fax Features Receiving Documents 1 2 ■ Setting the POP Parameters Set the parameters pertinent to the POP server (Fax Parameters No. 146 to 149 on page 171). No. 146 (POP T imer): Enter the interval to check, and retrieve email from the POP server (0 to 60 minutes). " 0 " minutes: Not checked for mail. No. 147 (Auto POP Rece[...]

73 Internet Fax Features 3 4 6 Scroll 3 Retrieval interval time (0 to 60 minutes) 9 or 10 or Enter the Fax Parameter number directly from the keypad, and press Set or Start key . • T o return the machine to the initial screen of the current active mode. 7 5 8 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols ([...]

74 Internet Fax Features ■ Manual Reception from the POP Server To receive manually from the POP server . Receiving Documents BERLIN ANTARTICA 1 2 NOTE 1. If you program a user name, and password in the Program key , you can receive mail from the POP server using a user name other than the name set as the user parameter . 2. If the machine is in [...]

75 Internet Fax Features POP Receive No New Mail 3 No New Mail : POP server has not received any new mail xx New Mail(s) : POP server received new mails[...]

76 Internet Fax Features 1 2 5 POP Account Name (Up to 40 characters) 6 POP Key Name (Up to 15 characters) ■ Setting the POP Email Retrieval Key Program Keys This function allows others to share your machine to retrieve their emails from the POP server by preprogramming their POP Account Names, and POP Passwords into the Program Keys. They will b[...]

77 Internet Fax Features 3 4 9 7 POP Password (Up to 10 characters) (See Note 1) 8 Select whether to delete the retrieved email from the POP server . Not delete Delete • T o return the machine to the initial screen of the current active mode. 5 POP Email Retrieval Key is programmed.[...]

78 Internet Fax Features ■ Using POP Email Retrieval Key To retrieve your Email from the POP Server by using the Program Key . POP1 1 Program Keys NOTE 1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP server , when programming the Program Key , leave the POP Password field " Blank &qu[...]

79 Internet Fax Features 2 If the POP Account Name is not entered in the Program Key , enter the POP Account Name (Up to 40 characters). 3 If the POP Password is not entered in the Program Key , enter the POP Password (Up to 10 characters). POP server has not received any new email: " No New Mail " message will be shown. POP server receiv[...]

Advanced Facsimile Features 80 Confidential Mailbox The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory . These documents can only be printed by the person who has the correc[...]

Advanced Facsimile Features 81 • T o cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “ DESTINA TIONS ” to confirm your designated destinations. (See page 62) • Choose the address expect registered for Relayed T ransmission. BERLIN ANTARTICA [...]

82 Advanced Facsimile Features NOTE 1. The confidential file will be erased automatically after being polled. 2. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox. ■ Polling a Confidential Document Confidential Mailbox After you have been informed that [...]

Advanced Facsimile Features 83 3 4 T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address (Up to 1,000 stations) and/or • T o cancel a choice, select the same destination again. • For Polling to additional destinations, continue pressing the relevant keys. • Select “ DESTINA TIONS ” to confirm y[...]

84 Advanced Facsimile Features ■ Storing a Confidential Document Confidential Mailbox Once the confidential document is stored in your machine, it can be polled by another machine. 1 (T o use the Platen Glass, see page 17.) or 2 6 Password (4-digit) • If you make a mistake, press Clear key to delete entries one digit at a time.[...]

Advanced Facsimile Features 85 BERLIN ANTARTICA 3 4 5 7 The document(s) will be stored into memory . If necessary , notify the receiving party of the confidential document, and share with them the confidential code needed to poll the document. NOTE The confidential file will be erased automatically after being polled. If you wish to retain the conf[...]

86 Advanced Facsimile Features ■ Printing Out a Confidential Document Confidential Mailbox After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print the confidential document. 5 Password (4-digit) 1 BERLIN ANTARTICA 2 NOTE 1. The confidential file will be[...]

87 Advanced Facsimile Features 6 The machine will print the confidential documents. 3 4 5[...]

88 Advanced Facsimile Features ■ Deleting a Confidential Document Confidential Mailbox To delete a file using Confidential Code If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of confid[...]

89 Advanced Facsimile Features 3 4 5[...]

90 Advanced Facsimile Features ■ Deleting a Confidential Document Confidential Mailbox To delete all confidential files in memory 5 1 BERLIN ANTARTICA 2 No password[...]

91 Advanced Facsimile Features 3 4 6 All documents in the mailbox are deleted. 5[...]

Advanced Facsimile Features 92 Sub-Addressing ■ General Description ■ Sending a Fax with Sub-Address 1 or 2 BERLIN ANTARTICA 3 Center Machine T el: 2013331234 No. A T el: 0001 6 Password (Up to 20 digits) T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL Address (Up to 1,000 stations) and/or NOTE 1. This f[...]

93 Advanced Facsimile Features What is Sub-Addressing? Sub-Addressing is a T .30 communications protocol recommended by ITU-T . •A center machine supporting a memory feature is required on the fax network to implement sub-addressed communications. For more details, contact your local authorized Panasonic dealer . • In a sub-addressed communicat[...]

94 Advanced Facsimile Features 9 Key Name (Up to 15 characters) Sub-Addressing ■ Setting the Sub-Address into an Address Book 1 2 5 • If you make a mistake, press Clear key to delete entries one digit at a time. 6 NOTE 1. " Sub-Addr " key separates the Sub-address from the T elephone number , and is indicated by an " s " in [...]

95 Advanced Facsimile Features 3 4 7 Sub-Address (Up to 20 digits) 8 Station Name (Up to 15 characters) 10 To enter the favorite key or 11 NOTE 3. The Sub-address is not transmitted during Manual Redial Mode. • If you make a mistake, press Clear key to delete entries one digit at a time. • T o return the machine to the initial screen of the cur[...]

96 Advanced Facsimile Features Fax Cover Sheet ■ Using the Fax Cover Sheet + Page 1 2 Sending Receiving Page 1 2 Cover NOTE 1. The Fax Cover Sheet is not counted in the number of pages column of the journals. 2. T o change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 056 ( Cover Sheet (HOME) ), see page 170. 1 (T o [...]

Advanced Facsimile Features 97 Sample Fax Cover Sheet Explanation of Contents (1) Starting time of communication. (2) Recorded name in the Address Book. (3) Y our LOGO (up to 25 characters), and ID Number (up to 20 digits). (4) The number of pages to follow . ***** FACSIMILE COVER SHEET ***** (1) MMM-dd-yyyy 15:00 (2) Message To: SALES DEPT. (3) Me[...]

98 Advanced Facsimile Features T ransmission Password: 1234 (Only one side is compared, and/or both are compared.) Reception Password: 4321 T ransmission Password: 1234 Reception Password: 4321 Password Communications ■ General Description ■ Setting Password T ransmission/Reception 1 2 3 6 7 _ Scroll or Enter the Fax Parameter number directly f[...]

99 Advanced Facsimile Features 4 Compatibility with Other Machines 5 8 • For Password T ransmission, set the default setting when Password T ransmission. (password is not checked) (password is checked) 9 • DF-1 100 • DP-180 • DP-190 • DP-1810F • DP-1820E • DP-1820F • DP-2000 • DP-2310 • DP-2330 • DP-2500 • DP-3000 • DP-301[...]

100 Advanced Facsimile Features Password Communications ■ Using Password T ransmission 1 or 2 BERLIN ANTARTICA 3 T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address (Up to 1,000 stations) and/or 7 NOTE 1. Y ou can change the setting temporarily by using " MODE SETTING ", " SELECT MODE [...]

101 Advanced Facsimile Features 4 • Y ou can change the setting temporarily when each transmission. Password is checked Password is not checked 5 • Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 98. The parameter cannot be set to either " OFF " or "[...]

102 Advanced Facsimile Features Receive to Memory ■ General Description ■ Setting Receive to Memory Password 2 3 6 Scroll NOTE 1. When the memory overflows, the machine will stop receiving, and release the line. The machine will not answer the next incoming call until there is space available in memory . This feature is used to secure all recei[...]

103 Advanced Facsimile Features 5 8 NOTE 2. W e recommend that optional memory is installed when this function is used. 4 • T o return the machine to the initial screen of the current active mode. 6 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SP ACE)) Receive to Memory is set.[...]

104 Advanced Facsimile Features AFRICA Message I n M emory 1 Receive to Memory ■ Setting the RCV to Memory ■ Printing Documents 3 5 Password (4-digit) _ NOTE 1. If the password has not been set, your machine will not prompt you to enter the password. The document(s) will be printed immediately after pressing " OK " in Step 4. 1 BERLIN[...]

105 Advanced Facsimile Features 4 6 Start to print the document(s). NOTE 2. Once the RCV to Memory feature is set to " ON ", the password cannot be changed (Fax Parameter No. 037 ( Receive T o Memory ) will not be selectable on the LCD display). If you wish to change the password, set the RCV to Memory feature to " OFF " first. [...]

106 Advanced Facsimile Features PIN Code Access ■ Selecting the Access Method (Prefix or Suffix) ■ General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any Dialling. 1 7 For suffix code For prefix code aaa PBX PIN* code [...]

107 Advanced Facsimile Features 2 3 5 8 6 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key . • T o return the machine to the initial screen of the current active mode. 4 7 PIN Code Access is programmed.[...]

108 Advanced Facsimile Features PIN Code Access ■ Dialling with a PIN Code 1 (T o use the Platen Glass, see page 17.) or 2 4 Pin Code (Up to 36 digits) or • If you make a mistake, press Clear key to delete entries one digit at a time. • T ransmission starts immediately on scanning. 5b 5a[...]

109 Advanced Facsimile Features T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 3 Address (Up to 1,000 stations) and/or • T o cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “ DESTINA TIONS ” to confirm[...]

110 Advanced Facsimile Features Selective Reception ■ General Description ■ Setting the Selective Reception NOTE 1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the Address Book. Before receiving the document, the last 4 digits of the ID Number received from the sending machine w[...]

111 Advanced Facsimile Features 5 8 NOTE 2. If your ID number has not been set, your machine might not be able to receive from some models. To set your ID number , see page 162. 4 • T o return the machine to the initial screen of the current active mode. 6 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, [...]

112 Advanced Facsimile Features ■ Activating the Department Code Feature ■ General Description This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual T ransmission Journa[...]

113 Advanced Facsimile Features 2 3 5 8 6 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key . • T o return the machine to the initial screen of the current active mode. 4 7 Department Code is set.[...]

114 Advanced Facsimile Features ■ Sending Document with Department Code Department Code aaa Department Name is printed Reception Requires to input a preset Department Code (8-digit maximum) 1 (T o use the Platen Glass, see page 17.) or 2 T elephone number (Up to 70 stations) AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 4 Address (Up to 1,00[...]

115 Advanced Facsimile Features 3 Identification code (Department Code) _ 5 • T ransmission starts immediately on scanning. 4[...]

116 Advanced Facsimile Features ■ Printing a Department Code Journal Department Code Sample Department Code Journal / Originated Calls *************** -Dept Code Journal- * *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01 ORIGINATED CALLS MMM-dd TO MMM-dd (1) (2) (3) TOTAL PAGES = 000038 TOTAL TIME = 00:23:56 (4) (5) 01: Panafax Sales -[...]

117 Advanced Facsimile Features Sample Department Code Journal / Received Calls *************** -Dept Code Journal- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02 RECEIVED CALLS MMM-dd TO MMM-dd (1) (2) (3) TOTAL PAGES = 000011 TOTAL TIME = 00:13:41 NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC 55 OK 005 015 00:0[...]

118 Advanced Facsimile Features Edit File Mode ■ General Description ■ Printing or Viewing a List Y our machine has a document image memory which enables you to receive memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory , you may need to change the settings of the communicat[...]

119 Advanced Facsimile Features 3 MEMORY XMT No.=014 P.002 INCOMP SALES DEPT MEMORY XMT No.=014 P.001 TOKYO MEMORY XMT No.=014 P.002 PANASONIC 4b or repeatedly until the display shows a file you want to view . MEMORY XMT No.=014 P.002 INCOMP SALES DEPT MEMORY XMT No.=014 P.001 TOKYO MEMORY XMT No.=014 P.002 PANASONIC 4a Sample File List Explanation[...]

120 Advanced Facsimile Features Edit File Mode ■ Changing the Start T ime or the Station of a File To change the start time, and/or stations in a communication file, follow the steps. 1 BERLIN ANTARTICA 2 5 Change the start time. 20:30 NOTE 1. Y our machine cannot delete the file while it is being sent.[...]

121 Advanced Facsimile Features MEM. DEF. XMT No.=014 P.001 TOKYO MEM. DEF. XMT No.=018 P.002 PANASONIC MEMORY XMT No.=003 P.002 INCOMP SALES DEPT 4 Select the file. • If you do not need to program a timer controlled communication, go to step 6. PANASONIC 5551234 6 Change the station. or 7 3 • T o return the machine to the initial screen of the[...]

122 Advanced Facsimile Features Edit File Mode ■ Deleting a File To delete the file in memory , follow the steps. 1 BERLIN ANTARTICA 2 MEMORY XMT No.003 P002 INCOMP SALES DEPT MEM. DEF. XMT No.014 P001 DEFERRED COMM. 22:00 TOKYO MEM. DEF. XMT No.018 P002 DEFERRED COMM. 20:30 PANASONIC 4 Select the file. or * If you want to delete all files, press[...]

123 Advanced Facsimile Features 6 3 5 • T o return the machine to the initial screen of the current active mode. 4 The file(s) is/are deleted.[...]

124 Advanced Facsimile Features Edit File Mode ■ Printing Out a File To print the contents of the communication file, follow the steps. 1 BERLIN ANTARTICA 2 MEM. DEF. XMT No.014 P001 DEFERRED COMM. 22:00 TOKYO MEM. DEF. XMT No.018 P002 DEFERRED COMM. 20:30 PANASONIC 4 Select the file. NOTE 1. Y our machine cannot print the file while it is being [...]

125 Advanced Facsimile Features 4 3 5 • T o return the machine to the initial screen of the current active mode. Y our machine will print the file.[...]

126 Advanced Facsimile Features Edit File Mode ■ Adding Documents into a File To add documents into the file, follow the steps. MEM. DEF. XMT No.014 P001 DEFERRED COMM. 22:00 TOKYO MEM. DEF. XMT No.018 P002 DEFERRED COMM. 20:30 PANASONIC 5 Select the file. 1 or 2 NOTE 1. Y our machine cannot add the document into the file while it is being sent, [...]

127 Advanced Facsimile Features BERLIN ANTARTICA 3 4 Y our machine will start storing the document(s) into a file. 6 5[...]

128 Advanced Facsimile Features Edit File Mode ■ Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line, or no answer , the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No.[...]

129 Advanced Facsimile Features 3 Y our machine will retry the file. 5 4[...]

130 Advanced Internet Fax Features Internet Communication Features Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line. When an incoming Internet Fax, email o[...]

131 Advanced Internet Fax Features DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP , an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators. When an Internet Fax logs on to the network,[...]

132 Advanced Internet Fax Features Internet Communication Features Y our machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line. Y ou can attach files with the TIFF-F format to this email. Using the Sub-address specified by the originating fax machine, your mach[...]

133 Advanced Internet Fax Features memo[...]

134 Advanced Internet Fax Features Sender Selection ■ Setting the Sender Selection This operation allows the user to select one of the 25 preset User Names and Email Addresses before a transmission. The selected User Names is printed on the Header of each page sent, and on the Comm. Journal. When sending email, the selected user name, and/or emai[...]

135 Advanced Internet Fax Features 3 6 Scroll or Enter the Fax Parameter number directly from the keypad, and press Set or Start key . 7 9 User Name (Up to 25 characters) 10 Email address to be printed on the " From " field. (Up to 60 characters) 4 • T o return the machine to the initial screen of the current active mode. 11 5 8 Input P[...]

136 Advanced Internet Fax Features Sender Selection ■ Printing the Sender Selection List ■ Sending Document with Sender Selection 1 or The Sender Selection List can be printed, following the Fax Parameter List. Change the Fax Parameter No. 145 ( Sender Selection ) to " V alid " in advance. (See page 171) 2 AFRICA ASIA AMERICA ANTARTIC[...]

137 Advanced Internet Fax Features 4 PA NASONIC SALES DEPT 5 Select the User Name (See Note) 6 Printing the Sender Selection List 3 *************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 *****P.03 SENDER SELECTION LIST (1) (2) (3) NO. USER NAME EMAIL ADDRESS 01 Panafax Sales sales@panasonic.com 02 Panafax Service serv[...]

138 Advanced Internet Fax Features Inbound Routing ■ Setting the Routing Parameters Y our machine can route documents received from a G3 fax machine to email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line. To use this feature, the Fax Parameter No. 152 ( Sub [...]

139 Advanced Internet Fax Features No. 152 (Sub Addr Routing): Set this parameter to perform an ITU-T sub-address query within its auto dialer , and to route the received document(s) to the corresponding stations email address(s), or telephone number(s). No. 153 (TSI Routing): Set this parameter to perform a Numeric ID (TSI frame information) query[...]

140 Advanced Internet Fax Features 8 Add to Favorites or Inbound Routing ■ Address Book Dialling for Inbound Routing If the Inbound Routing parameters are set, an ITU-T sub-address, and/or originator's Numeric ID (TSI frame information) can be programmed with each email address in Address Book numbers. 2 1 5551234_ 5 or Email address (Up to [...]

141 Advanced Internet Fax Features 3 4 or 6 Station Name (Up to 15 characters) 7 Key Name (Up to 15 characters) 1234567_ 9 Sub-address (Up to 20 digits) 5556789_ 10 Numeric ID (TSI) (Up to 20 digits) 11 • T o return the machine to the initial screen of the current active mode. • This screen appears when Fax Parameter No. 152 ( Sub-Addr Routing [...]

142 Advanced Internet Fax Features Fax Forward ■ Setting Fax Forward 2 ■ General Description Register the destination telephone number or email address. (See page 164) 1 8 NOTE 1. When the Fax Forward feature is set, the assigned address will be restricted from editing. Change this function to " Invalid " when editing the address. 2. [...]

143 Advanced Internet Fax Features 4 6 3 7 Scroll or Enter the Fax Parameter number directly from the keypad, and press Set or Start key . PANASONIC QUALITY DEPT 9 10 NOTE 3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used. 4. When the Fax Forward feature is set, the Manual POP Reception will n[...]

144 Advanced Internet Fax Features Fax Forward (Using Document Distribution System) ■ Setting Fax Forward (Using DDS) 2 ■ General Description Register the destination telephone number , or email address. (See page 164) 1 8 NOTE 1. When the Fax Forward feature is set, the assigned address will be restricted from editing. Change this function to [...]

145 Advanced Internet Fax Features 4 3 PANASONIC 9 NOTE 3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used. 4. When the Fax Forward feature is set, the Manual POP Reception will not be available. Enter the email address of the DDS Server into the Address Book. Ex: P ANA DDS Server (Document Dis[...]

146 Advanced Internet Fax Features (1) (2) (3) (3) Relayed T ransmission The Internet Relayed T ransmission feature can save you time, and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. Y ou can send documents to any G3 fax machine by using the I[...]

147 Advanced Internet Fax Features This Feature saves you time, and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station(s). A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your machine) or a PC, a Relaying Internet Fax Machine (ano[...]

148 Advanced Internet Fax Features T able 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1. T able 1: Sample Parameter and Address Book Dialling Number T able for New Y ork (Originating Station) T elephone Number : 212 1 1 1 1234 Email Address (SMTP) : ifax@newyork.panasonic.com Host Name : newyork Relay XMT Password : usa-rl[...]

149 Advanced Internet Fax Features NOTE 3. This should be dif ferent than your machine's Email Address used to receive regular email or Internet Fax, as your machine's Email Address is always included in the header of all email messages sent. Anyone receiving an Internet Fax from the machine will easily know the Relay XMT Password if it i[...]

150 Advanced Internet Fax Features 39611234_ Relayed T ransmission ■ Setting Up Y our Machine for Relayed T ransmission To set an Address Book Station for Relayed T ransmission Request If the Fax Parameter No. 140 ( LAN RL Y XMT Request ) is set to " V alid ", you can enter the Relay Address by the following procedure. 1 2 5 T elephone [...]

151 Advanced Internet Fax Features 3 4 7 Key Name (Up to 15 characters) 8 Add to Favorites or 10 • T o return the machine to the initial screen of the current active mode. 5 9 • Up to 12 stations for Favorites. If 12 stations are set, this screen will skip. Address Book is programmed.[...]

152 Advanced Internet Fax Features Relayed T ransmission ■ Sending via Internet Relay To a location that has a pre- programmed Relay Station Once you have recorded all the necessary parameters in your machine, you can send a document to one, or multiple G3 fax machines automatically through the Internet Relay Station. The Internet Relay Station m[...]

153 Advanced Internet Fax Features STOCKHOLM ROME SG-RELAY SINGAPORE SYDNEY 3 Enter only the telephone number(s) of the End Receiving Station(s) that is pre-programmed the Relay Station. The document(s) is stored into memory , and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number f[...]

154 Advanced Internet Fax Features Relayed T ransmission ■ Sending via Internet Relay To a location that does not have a pre-programmed Relay Station 1 or 2 LONDON RLY 5 Assign a Relay Station. • Only one destination can be programmed as a relay station. 8 The document(s) is stored into memory , and your machine starts sending the document(s) t[...]

155 Advanced Internet Fax Features BERLIN ANTARTICA 3 4 6 STOCKHOLM ROME SG-RELAY SINGAPORE SYDNEY 7 Address (Up to 1,000 stations) Enter only the telephone number(s) of the End Receiving station(s). T elephone number (Up to 70 stations) or 5 8[...]

156 Advanced Internet Fax Features Relayed T ransmission ■ Sending from a PC to a G3 Fax Machine Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one, or multiple G3 Fax machines automatically through the Internet Relay Station. NOTE 1. When relayed transmission completes, a communication journal i[...]

157 Advanced Internet Fax Features A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet F AX to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic Internet Fax, you can specify 600 dpi resolution for bette[...]

158 Advanced Internet Fax Features Relayed T ransmission ■ Printouts and Reports When you use Relayed T ransmission, relay station will send the following two reports to help you check, and keep track of your faxes. 1. Relay XMT Report (COMM. JOURNAL) When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. [...]

159 Advanced Internet Fax Features Sample Relayed T ransmission Notification Email to a Manager (2) (1) MMM, dd, yyyy Explanation of Contents (1) Email address of the sender's Internet Fax (Y our machine) or PC (2) End Receiving Station's G3 fax telephone number(s)[...]

160 Setting Y our Machine ■ Setting the Dialling Method (T one or Pulse) (See Note) Adjusting the V olume and Dialling Method (T one or Pulse) ■ Setting the Monitor V olume 1 2 3 NOTE 1. This setting may dif fer depending on the each country's regulation, or specification. Y ou will hear the dial tone through the speaker . 1 2 5 6 or Enter[...]

161 Setting Y our Machine >>>>>>>>> 4 Raise, or lower the V olume. 5 3 7 8 4 • T o return the machine to the initial screen of the current active mode. 5 or Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SP ACE)) Dialling Method is set.[...]

162 Setting Y our Machine User Parameters 1 2 ■ Setting the User Parameters 5 ■ General Description Y our facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you [...]

163 Setting Y our Machine 3 8 11 If you make a mistake, use or to move the cursor one space beyond the incorrect number , press Clear key then re-enter the new number . 12 7 Enter your LOGO (Up to 25 characters and digits). 201 555 1212_ Enter your ID (Up to 20 digits). * Use “ MONITOR ” key to enter a space between numbers. 4 • T o return th[...]

164 Setting Y our Machine Address Book ■ General Description The Address Book contains Speed dialling numbers. T o use this dialling method, you must first store the telephone numbers, or Email addresses using the following procedure. ■ Adding Address Book 1 2 5a 5b Email address (Up to 60 characters) or 39611234_ T elephone number (Up to 36 di[...]

165 Setting Y our Machine 3 4 or (See Note) 7 Key Name (Up to 15 characters) 9 8 or Favorites setting • T o return the machine to the initial screen of the current active mode. or 5a 5b • Key Names are used to select destinations on the touch-panel display . • Up to 12 stations for Favorites. If 12 stations are set, this screen will skip. Add[...]

166 Setting Y our Machine 1 2 ■ Setting the Fax Parameters ■ General Description Y our facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter T able, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully . Some parameters, such as the Resoluti[...]

167 Setting Y our Machine 3 7 To set another parameter , to return to step 6. or Set each setting 8 4 • T o return the machine to the initial screen of the current active mode. 5 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SP ACE)) Fax Parameters are set.[...]

168 Setting Y our Machine No. Parameter Setting Comments 000 Print Fax Parameter List Stop Prints the Fax Parameter List. Start 001 Contrast (HOME) 1 (Lightest) Setting the home position for the CONTRAST . —— 4 (Normal) —— 7 (Darkest) 002 Resolution (HOME) STD Setting the home position for the RESOLUTION. Fine S-Fine 003 Original (HOME) T e[...]

169 Setting Y our Machine No. Parameter Setting Comments 022 Substitute RCV Invalid Selecting whether the machine receives to memory when the recording paper V alid runs out, toner runs out or the recording paper is jammed. 024 Print Reduction Fixed Selecting print reduction mode. Auto Fixed : Reduce received document according to setting of Parame[...]

170 Setting Y our Machine Fax Parameter T able No. Parameter Setting Comments 054 Fax Forward Invalid Selecting whether the machine performs Fax Forwarding to the specified V alid destination. 056 Cover Sheet (HOME) Off Setting the home position of the Cover Sheet parameter in the Select Mode. On (See page 96) 077 Department Code Invalid Selecting [...]

171 Setting Y our Machine No. Parameter Setting Comments 132 Via Fax Server Invalid Selecting whether to communicate using RightFax Server . V alid When this parameter is set to V alid, the machine communicates passes through the RightFax Server not using PSTN. For more details, refer to Operating Instructions (For User Authentication). 140 LAN RL [...]

172 Setting Y our Machine Fax Parameter T able No. Parameter Setting Comments 153 TSI Routing Invalid Selecting whether to route a received fax to a telephone number , or an email V alid address preprogrammed in the Address Book using the originating fax’ s Numeric ID (TSI frame information). 154 Route Header FMT Origi Selecting the type of email[...]

173 Setting Y our Machine No. Parameter Setting Comments 170 SMTP Authentication Invalid If you transmit to the SMTP server , user name and password are used for V alid authentication. Selecting “ V alid ” allows you to set up the user name and password. 171 POP Before SMTP Invalid If you transmit to the SMTP server , POP user name and POP pass[...]

174 Printout Journals and Lists T ransaction Journal The " Journal " is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions (See note 1), or you can print or view it manually: 1 BERLIN ANTARTICA 2 03-12 10:00 No.001 p001 OK XMT[...]

175 Printout Journals and Lists 3 4 Y ou can view the transactions in the journal by pressing or . 5 : to print a Journal : to view transmission transactions only : to view all transactions Explanation of Contents (1) Printout date (2) Printout time (3) Journal number (4) Communication result : "OK" indicates that the communication was su[...]

176 Printout Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. Y ou may select the printing condition (Off/Always/Inc. only) in Fax Parameter No. 012 ( Comm. Journal (HOME) ). Sample COMM. JOURNAL ************** - COMM. JOURNAL - ***[...]

177 Printout Journals and Lists Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number : 001 to 999 (When the communication is stored into memory , a file number is assigned for each communication.) (5) Station number : Sequential number of the Stations. (6) Communi[...]

178 Printout Journals and Lists Address Book List To print a Address Book List of the telephone numbers, and email addresses you have stored. 1 BERLIN ANTARTICA 2 Sample Address Book List ************* -ADRESS BOOK LIST- ***************** DATE MMM-dd-yyyy ***** T IME 11:11 ******** (1) (2) (3) (4) KEY NAME STATION NAME EMAIL ADDRESS / TELEPHONE NO.[...]

179 Printout Journals and Lists 3 The address book list will be printed. Explanation of Contents (1) The first letter of station name recorded in your machine (2) Key name recorded in the machine : Up to 15 characters (3) Station name recorded in the machine : Up to 15 characters (4) T elephone number recorded in the machine : Up to 36 digits (T el[...]

180 Printout Journals and Lists Group and Program List To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys. 1 BERLIN ANTARTICA 2 Sample Program List *************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 ********** (1) (2) (3) (4) KEY NAME PROGRAM NAME TYPE TIMER DESTI[...]

181 Printout Journals and Lists 3 The program list will be printed. Explanation of Contents (1) Key name (2) Program name : Up to 15 characters (3) T ype of communication : "GROUP" indicates that the Program key is programmed as a group key . "POP" indicates that the Program key is programmed as a POP access key . (4) Destinatio[...]

182 Printout Journals and Lists Fax Parameter List To Print a Fax Parameter List. 1 BERLIN ANTARTICA 2 Sample Fax Parameter List ************* -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01 (1) (2) (3) (4) (5) No. DESCRIPTION SELECTION CURRENT STANDARD SETTING SETTING 000 Print FaxParameterList (6) 001 Contrast(HOM[...]

183 Printout Journals and Lists 3 The fax parameter list will be printed. Explanation of Contents (1) Parameter number (2) Description : "(HOME)" means home position setting. (3) Selection (4) Current setting : "----" indicates code or password is not set. When the code or password is set, it is represented by asterisk (*). (5) [...]

184 Problem Solving During Reception Remove the misfeed paper . (See the Operating Instructions (For Basic Operations)) Recording paper doesn't advance into machine Make sure that there is paper in the Paper T ray . Follow the instructions for loading paper . --- Recording paper doesn't eject after printing Check to see if the recording p[...]

185 Problem Solving 186- 189 No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. 9 191 No Unit Operation No unit operation T o reset the machine, turn-off the Power Switch for a few seconds then turn it on again. 9 No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting.[...]

186 Problem Solving 407 No confirmation from the receiving station for the previous page sent. W ait a few minutes and send again. --- 400 During initial handshake, receiving station did not respond or communication error occurred. 1. Check with the other party . 2. Reload the document and send again. --- 061 ADF Door (Document Return Guide) is ope[...]

187 Problem Solving 416/417/ 418/419 Received data has too many errors. Check with the other party . --- Info. Code Meaning Possible Action Page 420/421 Machine goes to receiving mode, but receives no command from the transmitting side. 1. Remote side misdial. 2. Check with the other party . --- 422/427 Interface is incompatible. Check with the oth[...]

188 Problem Solving 634 Redial was not successful due to no response from the called station or wrong number dialled. Note: If busy tone was not detected, the machine will only redial once. Check the telephone number and send again. --- Info. Code Meaning Possible Action Page Information Code 638 Power failure occurred during the communication. Che[...]

189 Problem Solving 870 Memory overflow occurred while storing documents into memory for transmission. T ransmit documents without storing into memory . 18 725 DNS Server connection timed out. DNS Server is down. Check the DNS Server IP Address. Contact the Network Administrator . --- 726 Received an error response from the DNS Server . Check the P[...]

190 Problem Solving Receive a fax. Y ou cannot receive a fax. Send a fax. Y ou cannot send a fax. Receive phone calls. Possible with the external telephone connection. Make phone calls. Possible with the external telephone connection. Problem Condition Data preprogrammed or preset on your machine. Y ou are receiving a fax. Memory content. NOTE 1. I[...]

191 Problem Solving Checking the T elephone Line When you are in the Fax mode, and you do not hear a dial tone after pressing the Monitor key , or the incoming call does not ring on your machine (No automatic receive), please check telephone line by following the procedure below . 1 Unplug the T elephone Line Cable from the telephone jack that was [...]

192 Problem Solving V erification Stamp The V erification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced, or refilled with ink. 1 Open the ADF Tray . 2 Open the Inner Cover while holding the green-labeled tab. 5 1. Remove by pulling the Stamp Assembly upward. 2. Remove the Stamp. Replace the stamp[...]

193 Problem Solving 3 Lift up the ADF T ray . 4 Open the Exit Guide while holding the green-labeled tab. 6 Reinstall the Stamp Assembly , and close the Guide, T rays, and Cover . 5[...]

194 Appendix Index A Address Book .................................................................. 164 Address Book List ........................................................... 178 APOP .............................................................................. 173 Automatic Reception .......................................................[...]

195 Appendix S Selective Reception ......................................................... 1 10 Sender Selection ............................................................. 134 Sender Selection List ...................................................... 136 SMTP Authentication ....................................................... 173 SMTP Mai[...]

Panasonic Digital Document Company Unit of Panasonic Corporation of North America One Panasonic W ay Secaucus, New Jersey 07094 http://panasonic.co.jp/pcc/en/ K1 106-0(1 1) PJQMC0616ZA November 2006 Published in Japan Panasonic Canada Inc. 5770 Ambler Drive Mississauga, Ontario L4W 2T3 http://www .panasonic.ca USA Only ■ W ARRANTY P ANASONIC DIGI[...]