Panasonic DX-800 manual

DX-800 Operating Instructions Facsimile Model No. English Befo re op eratin g this e quipm ent, pleas e rea d the se in struc tions comp letely and keep thes e ope ratin g inst ructio ns fo r futu re re f erence . (For Internet Fax) Getting to Know Y our Machine Installing Y our Machine Programming Y our Machine Basic Ope rations Advanced Features [...]

IMPOR T ANT INFORMA TION M o d e l N o . S e r i a l N o . D a te o f P u r c ha s e D e al e r A d d re s s T e l e p h o n e N u m b e r ( ) – S u p p l i e s T e l e p h o n e N u m b e r ( ) – Servic e T elephone Number ( ) – When r equestin g inf ormation , suppli es or s ervice, a lways r efer to the model an d seri al numbe r of y our [...]

3 T able of Content s Safety I nformation .......... ......... .......... .............. ......... ......... .............. .......... ......... ......... ... 9 Precaut ion .................. .......... .............. ......... ......... .............. .......... ......... .............. ......... . .. 11 Function Key ................... ......... [...]

T able of Co ntent s 4 ■ Using a P C to Update the Aut o Dialer Rem otely .................. ............. ............ 60 ■ Deleting the Ent ire Auto Dialer . ................... ............. ................... ............. ...... 61 ■ Programmin g One-Touch/AB BR. No. for the First Tim e ............. ............. ...... 62 ■ Retrievi[...]

T able of Conte nt s 5 ■ Transmissio n Reservation .............. ............. ................... ............. ................... 118 ■ Redialing . ............. .................... ............. ............ .................... ............. ............ 121 Receiving Docume nts via LAN ............ .......... ......... .............. ..[...]

T able of Co ntent s 6 Inbound Routing ........... .......... .............. ......... ......... .............. .......... .............. ......... ......... 156 ■ Setting t he Routing Parameters .................. ............. ................... ............. ...... 156 ■ Entering One -Touch/Abbrev iated Dia ling Numb ers for Inbound Routing[...]

T able of Conte nt s 7 ■ Sending Document(s) f rom a PC to a G3 Fax Ma chine ........ ............. ............ 190 ■ Printouts and Reports.. ............. ................... ............. ................... ............. ...... 192 Select ive Reception ................ .............. .......... ......... .............. ......... .......... [...]

T able of Co ntent s 8 Troubleshooting .. .............. ......... .......... .............. ......... ......... .............. .......... ......... ......... 222 ■ Information Codes ....... ............. ................... ............. ................... ............. ...... 226 ■ Email ABB R Program ming Errors ............... ............[...]

9 Getting to Know Y our Machine Getting to Know Y our Machine Safety Information W ARNING ! denotes a potential hazard t hat cou ld resu lt in seri ous inju ry or deat h. • T O PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE T HE POSS IBILITY O F SHOCK O R DAMAG E TO THE MACHINE, IT MUST BE PR OP[...]

Safety Information 10 CAUTION ! denotes haz ards that coul d result in m inor injury or dam age to the mac hine. • TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONL Y NO. 26 AWG OR LARGER TEL EPHONE LINE CABLE. • DISCONNECT ALL POW ER TO THE MACHINE BEFORE COVER(S) ARE REM OVED. REPLA CE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED. When us ing yo u[...]

11 Getting to Know Y our Machine Precaution CAUTION ! denotes haz ards that coul d result in m inor injury or dam age to the mac hine. Do not i nstal l the m achine n ear hea ting or an air co ndition ing unit. Av oid expo sure to direct su nligh t. Instal l the mach ine on a flat s urface, leave a t leas t 4 in ches (10 cm) o f spac e between the [...]

12 Function Key Any f unction c an be s tarted by f irst press ing and then enter t he func tion num ber , or by press ing or scro ll key r epeatedl y until t he des ired func tion appe ars on th e displa y . FUNCTION 1 3 6 7 8 Deferred Comm unication 1 = XMT 2 = P olling P olling 1 = P olling 2 = P olled Print List 1 = Journal (Pr int/View) 2 = On[...]

13 Getting to Know Y our Machine External V iew Recording P aper Sub T ra y Recording P aper T ray Document Sub T ra y ADF Door Control P anel Document Retur n T ray (Set on the upper Recording P aper Cassette) Printer Cov er Handset (A v ailab le as an option, see page 242) Recording P aper Cassette (Standard) 250-sheet Recording P aper Cassette ([...]

14 Control Panel - Used to enter a pause when recording or dialing a telephone number , or to redial the last dialed number . - Used to star t Abbre viated Dialing. (See pages 94, 109 and 114) - Used to separate the Sub-Address from the telephone number when dialing, or to access some f eatures of your PBX. - Used to star t On-Hook Dialing. (See pa[...]

Control Pa nel 15 Getting to Know Y our Machine - Press this button when y ou w ant to stop the communication, registration operation, or audib le tone. - Used to make copies and set operations . (See page 136) - Used to reset all the pre viously set functions. - Used to correct entered numbers or characters (Bac kspace). Used f or the f ollowing: [...]

16 Pre Inst allation Information Befor e setting u p your P anasoni c machi ne on your n etwork, pl ease read this e ntire se ction to be famil iar with its fun ctions. Y our machin e is abl e to p erform the follow ing when connecte d to a 10Base-T /100Ba se-TX Ethe rnet L AN (local ar ea network): • Send paper-bas ed in formatio n as an Int ern[...]

Pre Inst allation I nformation 17 Getting to Know Y our Machine T o install your machine as SMTP mail serv er , th e followin g network parameters need to be progr ammed on your netw ork an d on yo ur ma chine . • IP A ddress of the DNS Server (if not avail able, see Note 2) • IP Ad dres s of you r mac hin e • Subnet Mask of y our mac hine ?[...]

Pre Inst allation In formation 18 T o install your machine as PO P3 Clien t, the followi ng network parameters need to be progr ammed on you r netw ork. • IP Addre ss of the DNS Server (if not availab le, see No te 2) • IP Addr ess of you r mac hin e • Subnet Mas k of yo ur machi ne • Name or IP Address of the Defaul t SMTP mail se rver •[...]

Pre Inst allation I nformation 19 Getting to Know Y our Machine For th e total syste m to work prop erly vi a LAN, certain in format ion and add itiona l parameters m ust be s et. Pleas e contact yo ur network administ rator fo r the requ ired in formatio n and conn ection to the LA N. Important : Make a co py of this page and a sk the Networ k Adm[...]

Pre Inst allation In formation 20 Explanation of Content s NOTE 1. All IP Addres ses con sist of 4 pa rts separa ted by pe riods " ." (i.e . 165.1 13.245.2). Fo r your conveni ence, you can use the TONE key to enter a pe riod "." while enterin g the IP Addre ss informati on. MAC Address : M AC Addre ss of your ma chine can be fo[...]

21 Getting to Know Y our Machine Internet Communication F eatures Y our machine al lows you to trans mit docum ents over the Intern et to another Internet Fa x or a PC. The docume nt is first sca nned and conver ted into a TIFF -F or PDF* file, and then transm itted to the rem ote locati on as an a ttachment f ile to an e mail using MIME e ncoding.[...]

Internet C ommunicatio n Features 22 Simpl e Mail Transfer Pr otocol ( SMTP) is used to tr ansfer m ail reli ably and e fficiently . An im portant fea ture of SMTP is its capability to tran sport m ail acr oss n etworks, usuall y referr ed to as SMTP mail relay by employ ing S MTP se rver . Direc t SMTP allows you to trans mit documents to anot her[...]

Internet Co mmunicati on Feat ures 23 Getting to Know Y our Machine Y our machine al lows you to r eceive an d print a PC tr ansmitted email autom atically or manually , depe nding on its setup co nfigurat ion. Howev er , if the receiv ed email in clude s a file attachme nt in a format oth er than TIFF- F , such as PDF , Word, Exce l, Pow er Po int[...]

Internet C ommunicatio n Features 24 Using the Inbo und Routin g featu re, your m achi ne can route docu ments rece ived from a G3 fax ma chine to email ad dress(s ) or to Interne t Fax machine( s) connec ted to a LAN as an email , as well as to other G 3 fax machi ne(s) over the telepho ne line. When a n inc oming In ternet F ax, emai l or a regul[...]

Internet Co mmunicati on Feat ures 25 Getting to Know Y our Machine Y our mach ine is capabl e of tran sferri ng all rec eived I nternet email o r regular G3 fax docume nts to a p re- programm ed G3 fax or a PC desti nation. Y our machine c an be util ized as a network s canner by simply transmittin g an ima ge to a PC as TIFF -F or PDF at tachment[...]

Internet C ommunicatio n Features 26 Y our machine can be utilized as a network printer by simply s ending the docum ents created on your PC using various software applic ations to yo ur ma chine vi a TCP/IP protoco l. There a two parts to s etting up your m achine as a netw ork prin ter . Part 1 requir es you to downlo ad the softwar e (printer dr[...]

Internet Co mmunicati on Feat ures 27 Getting to Know Y our Machine Y our machine allo ws you to transmit an e mail recei ved from an Internet Fax or PC connect ed to the LA N to multipl e fax machi nes via a te lepho ne line. Y o u can attach fi les with the TIFF-F format to th is email . Using the Sub-addres s specif ied by the or iginatin g fax [...]

Internet C ommunicatio n Features 28 DHCP is a proto col f or dynamic ally a ssignin g IP addr esses to Intern et Fax and clie nt PCs. W ith DHC P , an Interne t Fax ca n automa tically ac quire a u nique I P addres s each ti me it conne cts to a net work making IP addres s managem ent an easier task for net work admi nistrato rs. When an Inter net[...]

Internet Co mmunicati on Feat ures 29 Getting to Know Y our Machine For conv enience , your Inte rnet Fax has an LDAP client fe ature to ena ble the sea rch for rec ipient's emai l addres ses from t he LDAP server , which a ssists the ente ring of l ong email addres ses. The L ightweigh t Direc tory A ccess P rotocol (LDAP) is a protoc ol for [...]

30 Import an t Information Y our mach ine uses the sa me co mmunicat ion prot ocols as ema il: the S imple Mail Transfer Protocol ( SMTP ). The di f ferenc es from a standard G 3 fax communi catio n using th e Public T e lephone Ne twork (PST N) are as fol low s. Differences between Internet Fax and Regular Fax A regu lar Fax mac hine goes off-hook[...]

Import ant Information 31 Getting to Know Y our Machine Sending a Document to a PC via LAN When t rans mitting a doc ument to an ema il addr ess, th e follow ing i nstruct ions ar e sent as te xt mess age in additio n to the TIFF-F for matted imag e file. An Image data in TIFF- F format has bee n attached to this em ail. Y ou can down load the TIF [...]

32 Installing Y o ur Machine Main Unit and Accessories Unpack the cart on and che ck that y ou have a ll the ac cessor ies illustra ted. Machine T oner Cartridge Recording Paper Tray T elephone Line Cable Power Cord Operating Instructions CD-ROM[...]

33 Inst alling Y our Machine Inst alling the Accessories Handset Cord [A v ailable as an Option ] Handset [A v ailable as an Option] Recording P aper T ray Hook the projections into the square holes on the machine. Final Installed View Handset Cradle [A v ailable as an Option] Hook the projections into the square holes on the machine. Connect the c[...]

34 Inst alling the T oner Cartridge 1 Unpack the T on er Cartr idge and rock i t back and forth as shown 5 or 6 times to even the toner inside . 2 Remove th e protec tive seal. Note: Pull th e seal s lowly an d straig ht out. 3 Open the Printer Cover . T oner Cartridge Printer Cover[...]

Inst alling the T oner Cartrid ge 35 Inst alling Y our Machine 4 Align the projecti ons on both sides of the T oner Cartr idge with t he groov es in the mach ine as s hown and in sert the T oner Car tri dge into th e mac hin e. Note: Lock the T oner Car tridge into place by pressin g the handle do wn and then pushin g towar ds the rear of the mac h[...]

36 Loading the Recording Paper Paper Specifica tions In g eneral, mos t bond papers will p roduce excelle nt resu lts. Most ph otocop y papers will also wo rk very well. Ther e are many "na me" an d "generi c" brands o f paper avail able. We recom mend that yo u test var ious papers unt il you obtain the resu lts you are l ookin[...]

Loading the Reco rdin g Paper 37 How to Load the Recording Paper Inst alling Y our Machine 4 1. Load th e paper into the Paper Cassette. Slide the paper width guide to the lef t until it li ghtly touc hes th e stack of paper without ben ding the paper . The paper must fit squ arely and firm ly between the Paper W idth Guide an d the right side o f [...]

38 Adjusti ng t he Paper Casse tte for the Pa per Length The fac tory defa ult Paper Lengt h settin g for the Pape r Cassett e is on Letter size. T o change th e paper length t o A4 or L egal siz e, follow the steps bel ow . NOTE 1. If you forg et to chan ge the Rec ording Paper Size sett ing in Fax Param eter No. 23 wh en differe nt paper is inst [...]

39 Inst alling Y our Machine Adjusti ng the P aper Casset te for the Paper Wid th The f actory default P aper W idth set ting f or the P aper Ca ssette i s on L etter/L egal si ze. T o change the paper width to A4 si ze, follow the steps below . NOTE 1. If you forget t o change the Rec ording Pape r Size set ting in Fax Pa rameter No. 2 3 when diff[...]

40 Connect ing the LAN Cable, T el ephone Line Cab le and Power Cord ■ Power Co rd Plug o ne end of the pow er cor d into an ordinary 3 prong AC outle t and th e other end in to the re ceptacle on the rea r of the m achine. Not e: 1. Make sure that the LAN Cable is plugged in to the RJ-45 LAN Jack befor e applyi ng power to the machine. 2. If the[...]

Con necting the L AN C able, T elepho ne L i ne Ca ble a nd Pow er Cord 41 Inst alling Y our Machine External T elephone (Optional) Y ou can connect an additional standard single line telephone to the machine. T o connect the telephone, break off the protectiv e tab on the TEL jack. LAN Cable (10Base-T/100Base-TX Cable) Insert the plug until a clic[...]

42 Setting the Dialing Method (T one or Pulse) Y our machine can o perate wit h eithe r of two di aling me thods (T one or Pulse), dependi ng on the t ype of tele phone line y ou are conne cted to. If you need to ch ange the diali ng metho d to T on e or Pulse , follow the proce dure below . NOTE 1. For some countri es, this feature is not av ailab[...]

43 Inst alling Y our Machine Adjusting the V olume Y ou c an adju st the moni tor and r inger volu me on y our mac hine. The built-in s peake r enables y ou to he ar the dial to ne, diali ng signals , and busy tone. Th e ringer s ounds whe n your m achine r eceives a call. NOTE 1. Y ou ca n als o adju st the vol ume o f the key touch ton e and t he[...]

44 User Parameters Y our mach ine has s everal ba sic settin gs (Use r Param eters) to h elp you keep re cords o f the doc uments you send or rece ive. For ex ample , the bu ilt-in clock ke ep s the cu rrent da te and t ime, an d your L OGO and ID Numb er help t o identify you when you s end or rec eive doc uments. In standb y , the display will sh[...]

User Paramete rs 45 Inst alling Y our Machine When yo u send a docu ment , your L OGO ap pears o n the top of t he cop y prin ted o ut at the oth er st at ion. The LOGO h elp s to id entif y you t o someon e who re ceiv es your docume nt. NOTE 1. Y our C ompa ny Nam e or your n ame mus t be se t as your LOGO b ecause i t is requi red by the T eleph[...]

User Parame ters 46 If the remote ma chine has a Char acter I D capabilities , when you a re sendi ng or r eceivin g, your C haracter ID will app ear on the rem ote machin e's displa y and the remo te machine 's Characte r ID will appe ar on your displa y . NOTE 1. The spec ial chara cters of Å, Ä, Ö, Ü, Æ , è and é cann ot be use [...]

User Paramete rs 47 Inst alling Y our Machine If the remote machi ne doe s not have a Charac ter ID but it has an ID Nu mber , whe n sending or receiv ing, your ID Number will a ppear on the rem ote mach ine's display and thei r ID Num ber wil l appear on you r displa y . We suggest you u se your fac simile telephone number a s your ID nu mber[...]

48 Setting the Internet Parameters Befor e starting, you will need a comple ted cop y of page 19 (Pr e Installation Informati on). Fo r your mac hine to be able to ope rate on the Network p roperl y , th e followi ng five ( 5) Basi c Param eters mu st be pre - prog ramm ed i nto the mac hin e. • IP Addre ss • Subnet Mas k • Default Gateway IP[...]

Setting the Internet Parameters 49 Inst alling Y our Machine Dependi ng on how you r machi ne will be con figured to commu nicate on t he LAN, th e appropri ate parameters listed i n the table bel ow must be stored fi rst. (See pages 16 to 20 ) Setting the User Parameters for the LAN Interface Parameter Comment s 1 DA TE & TIME Current Date and[...]

Setting the Internet Parameters 50 Setting the User Parameters for the LAN Interface * Contact your Ne twork Admin istrator for this Information. 27 DEF AUL T DO MAIN When the outg oing em ail addres s is incomp lete by SMTP st andards, the Frequentl y Sent Do main specifi ed here will be automa tical ly added to th e email addres s. Thi s featur e[...]

51 Inst alling Y our Machine Programming or Re tri eving Para meter s via Emai l This feature is a pow erful too l, which provid es a co nvenient and easy way of retriev ing or programmi ng Interne t Param eters, On e-T ouch, ABBR Di aling Num bers, Pr ogram k eys an d Jour nal retri eval from your PC by sen ding a tex t emai l messa ge to your mac[...]

Programming or Retrieving Para meters via Email 52 Create a s cript in the messag e body of a plain text em ail and sen d it to your m achine's email addr ess. The "Subj ect" lin e of the email mu st be a s follows : The script s ample to inp ut the Internet Paramete rs is shown b elow . Inputting the Internet Parameters for the Firs[...]

Programming or Retrieving Parameters v ia Email 53 Inputting the Internet Parameters for the First Time Inst alling Y our Machine NOTE 1. The machin e cannot b e progr ammed via ema il whil e it is commu nicating or print ing. (2) @sender to @end : Defines th e Sender in formation t o be se t in sect ion (2) b etween @s ender to @ end block. R egis[...]

Programming or Retrieving Para meters via Email 54 T o retriev e the exis ting Intern et Parame ters, se nd a plain te xt email to the your m achin e's email a ddress with the follow ing comma nd in the "Subject" li ne: Retrieving the Internet Parameters for Backup #get p arameters(p asswor d)# : where the "passw ord" is th[...]

Programming or Retrieving Parameters v ia Email 55 Retrieving the Internet Parameters for Backup Inst alling Y our Machine After rec eiving th e email mess age reques ting the Inte rnet Parame ters, yo ur machi ne sends ba ck an emai l to the ad dress speci fied in th e "From:" li ne with the Internet P arameters in the body of the emai l[...]

Programming or Retrieving Para meters via Email 56 Retrieving the Internet Parameters for Backup (5) @system to @end : Defines the follo wing In ternet Pa rameters p rogramm ed in yo ur machi ne in sec tion (5) between @system to @end b lock. (a) Default Do main (b) Mana ger ’s Emai l A ddr ess (c) R elay XM T Pass word (d) Remote Password (6) @l[...]

Programming or Retrieving Parameters v ia Email 57 Inst alling Y our Machine After rec eiving yo ur machin e’s email with the Inte rnet Para meters, s tore the emai l file as text (.tx t) on your PC for backup p urposes . T o change or update the Internet P arameters , follow th e steps belo w: 1. Create a New Em ail Mess age, fill out the "[...]

Programming or Retrieving Para meters via Email 58 Editing the Retrieved or Backup Interne t Parameters Fi le Y our Machine’s Internet Parameters E mail Sample (1) T o : Y our machine 's emai l addre ss. From : This field is n ormally not vi sible when c reating new em ail me ssage(s ). It is your de fault emai l addres s (email ap plicat io[...]

Programming or Retrieving Parameters v ia Email 59 Editing the Retr ieved or Backup Internet Parameters Fil e Inst alling Y our Machine (2) @sender to @end : Defines th e Sender in formation t o be se t in sect ion (2) b etween @s ender to @ end block. Edit, De lete o r Regis ter up to 24 User Names and thei r Email Addresse s for the Sender Select[...]

Programming or Retrieving Para meters via Email 60 This feature provide s a conven ient an d an easy way to Update, B ackup o r Restor e the Pho ne Book data right from your P C by sen ding a tex t email m essage t o your m achin e. Y o ur machin e interpr ets the command tha t you enter in the "Subje ct" li ne of your email me ssag e and[...]

Programming or Retrieving Parameters v ia Email 61 Inst alling Y our Machine If you wish to delete the enti re Auto Dialer da ta in your machin e, type t he fol lowing c ommand i n the body of the em ail mes sage: @comm and del ete @end This comman d can also be ins erted b efore the @begin to @ end block, to erase the e ntire A uto Dial er data fi[...]

Programming or Retrieving Para meters via Email 62 Create a script i n the message bod y of a plain te xt ema il and send it to y our machi ne's emai l addre ss.The "Subj ect" lin e of the email mu st be a s follows : The scr ipt sample to progr am the On e-T ouch/ABB R. No. fo r the first time is sho wn in the i llustratio n belo w:[...]

Programming or Retrieving Parameters v ia Email 63 Programming One-T ouch/ABBR. No. for the First T ime Inst alling Y our Machine Explanation of Content s NOTE 1. If a POP user acc ount is p rogramme d into the P1 to P4 p rogram keys, th e data program med for this k ey cann ot be de leted, even when the de lete c ommand i s specifie d. 2. The emai[...]

Programming or Retrieving Para meters via Email 64 T o retrieve the existin g auto dialer data, send a plain text email to your mac hine's ema il address wi th the followi ng co mmand in t he "Su bject " line: Make s ure that t he Cc, Bcc lin es and the body of the em ail mes sage is Bl ank. Retrieving One-T ouch/ABBR. No. Data Sampl[...]

Programming or Retrieving Parameters v ia Email 65 Retrieving One-T ouch/ABBR. No. Dat a for Backup Inst alling Y our Machine After r eceiving t he emai l messag e request ing the e xisting auto diale r data, your ma chin e sends ba ck an email t o the ad dress spe cifie d in the " From:" li ne with the auto di aler infor matio n in the b[...]

Programming or Retrieving Para meters via Email 66 After receiv ing your m achin e email wi th the auto diale r data, store th e emai l file as text (. txt) on y our PC fo r backu p purposes . T o change or update the au to dialer , follow the s teps below: 1. Create a New Em ail M essage, fi ll out the "T o" and "Fr om" Addres [...]

Programming or Retrieving Parameters v ia Email 67 Editing t he Retri eved or Ba ckup On e-T ouc h/ABBR. No. Data File Inst alling Y our Machine (1) T o : Y our mac hine' s emai l addr es s. From : This field is normally not vi sible when c reating new em ail mess age(s ). It is your d efault ema il addr ess (emai l applica tion), fo r retriev[...]

Programming or Retrieving Para meters via Email 68 T o retriev e the ex isting J ournal da ta, send an email t o your m achine's email a ddress wi th the f ollowing comman d in th e "Subje ct" line: The J ournal w ill be s end back to the o riginating station’s ema il addre ss. After receiv ing the j ourn al, use a fixed w idth fon[...]

69 memo Inst alling Y our Machine[...]

70 Prog ram ming Y our Mach ine Progr ammin g Email Ad dr ess and T elephon e Numb ers One- T o uch and Abb reviated di aling / ema il address ing are two fast ways of di aling full telephone numbers or ema il addre sses. T o use these di aling or addressi ng meth ods, you m ust first s tore the telephone numb ers or ema il addr esses i nto the Au [...]

Programming Ema il Addres s and T eleph one Numb ers 71 Progr amming the Auto Di aler Programming Y our Machine NOTE 1. If you enter th e S tat ion na me with the Fax Param eter 172 (DIRECT IF AX XMT) set to "V alid," you ar e allow ed to sel ect the usage of Direct I F AX XMT . 6 <01>E NTER NAME abc@p anaso nic.com or <01>P a[...]

Programm ing Email Ad dress and T ele phone Nu mbers 72 Programming the Auto Dia ler T o program the ABBR. dialing number or ema il address 1 SET MODE (1-8) ENTER NO . OR ∨ ∧ 2 1:ONE- TOU CH 2:ABBR N O. 3 ABBR[ ❚ ] ENTER AB BR NO . 4 Ex: (001 to 100, up to 10 0 stations) T o change the input mode ( between "E NTER EMA IL ADDRESS" an[...]

Programming Ema il Addres s and T eleph one Numb ers 73 Progr amming the Auto Di aler Programming Y our Machine NOTE 1. If you enter th e S tat ion na me with the Fax Param eter 172 (DIRECT IF AX XMT) set to "V alid," you ar e allow ed to sel ect the usage of Direct I F AX XMT . 6 [022] E NTER NAME abc@p anaso nic.com or [022] Panas onic [...]

Programm ing Email Ad dress and T ele phone Nu mbers 74 If you have to change or erase an y of the One -T ou ch/Ab breviat ed dialing number s or email ad dresse s, follow t he ste ps below . T o edit One-T ouch/ABBR dialing number or e mail address Editing or Erasing the Auto Dialing Number / Email Address 1 1:ONE- TOU CH 2:ABBR N O. 2 Select for [...]

Programming Ema il Addres s and T eleph one Numb ers 75 Editing or Erasi ng the Auto Dialing Number / Emai l Addre ss Programming Y our Machine NOTE 1. If you make a mist ake, use or to move the cu rsor one spac e beyond the in correct number , press th en re-en ter the new number . 2. If the One-T ouch/Abbrevia ted dia ling num ber / em ail addre [...]

Programm ing Email Ad dress and T ele phone Nu mbers 76 Editing or Erasi ng the Auto Diali ng Number / Email Address T o erase the One-T ouch/ABBR. dialing number or email a ddress NOTE 1. If the One-T ouch/Abb reviat ed dia ling num ber / em ail addre ss has b een us ed for a commun icatio n reserva tion, t he set tings canno t be chan ged or eras[...]

Programming Ema il Addres s and T eleph one Numb ers 77 Programming Y our Machine After programmi ng the Auto Dial er , yo u can pr int out th e direc tory shee t which i ncludes th e first 12 characte rs of each s tation name. Cut a long the dott ed line and place it over the O ne-T ouch keys under the Director y Sheet C over . T o print a d irect[...]

78 Customizing Y our Machine Y our mach ine has a vari ety of adj ustable Fax Paramet ers. T hese parame ters, list ed in the Parame ter T able, are pr eset fo r you a nd do not need t o be cha nged. I f you do want to make a chang e, read t he table car efully . Some par ameters, such a s the Resolution and Con trast para meters, ca n be t emporar[...]

Customizing Y our Machi ne 79 Programming Y our Machine Fax Parameter T able No. Par ameter Setting Number Setting Comment s 001 CONTR AST *1 Normal Setting the h ome pos ition of th e CONTRAST k ey . 2 Lighter 3D a r k e r 002 RESOLUT ION 1 S tandard Setting the h ome pos ition f or the RESOLU TION. *2 Fine 3S - F i n e 4 Halfton e (Fine) 5 Halfto[...]

Customi zing Y o ur Machin e 80 Fax Paramete r T able 017 RECEIVE MODE 1 TEL Setting the re ceive mode . *2 F AX 3 F AX/TEL SW . 4 T AM/F AX 018 OPERA TOR CALL TIMER *1 20 sec. Selecti ng the l ength of time that your m achine s ignals (Rings ) for an incom ing voic e call i n Fax/T el Auto Switch ing mode . (See p age 13 0) 23 0 s e c . 34 0 s e c[...]

Customizing Y our Machi ne 81 Fax Parameter T able Programming Y our Machine 032 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy reducti on ratio automati cally or ma nually . Manua l : The mac hine will prompt you for th e Zoom ratio (100% t o 70%) wh en maki ng cop ies. Auto : The m achine will aut omati cally de termine t[...]

Customi zing Y o ur Machin e 82 Fax Paramete r T able 044 P ASSWORD-RCV *1 Off Setting a 4-digit RCV -Password and sele cting whether the machi ne performs an d checks the RCV -Passwor d of the tran smit ting stati on wh en rec eiv ing. ( See pag e 197) 2O n 046 SELECT RCV *1 Inv alid Selecting whe ther the mac hine perform s selec tive recepti on.[...]

Customizing Y our Machi ne 83 Fax Parameter T able Programming Y our Machine 143 RELA Y XMT REPORT 1 Off Setting h ow the COMM . Journ al for relay ed transm ission is sen t to the ori ginator . Off : Does not send. Always : Always sends. Inc . O nly : Sends only if co mmunic ation h as failed . *2 Always 3I n c . O n l y 144 EMAIL CHARACTER SET 1 [...]

Customi zing Y o ur Machin e 84 Fax Paramete r T able 156 PRINT FORW ARDED DOCUMENT *1 Inc. On ly Selecti ng whet her a memory re ceive d fax o r ema il to b e forward ed is alwa ys pri nted or onl y when forwardin g is incomp lete . 2A l w a y s 157 TRANSACTION JOURNAL *1 Inv alid Selecting w hether the mach ine se nds a trans action journal to th[...]

Customizing Y our Machi ne 85 Fax Parameter T able Programming Y our Machine NOTE 1. Setting numb er mark ed with an asteris k (*) in dicates t he fac tory st andard settin g. 2. This para meter sup port s an opti onal te lepho ne service " Distin ctive R ing Servic e" provi ded by your loc al tel ephone c omp any . It allow s up to 4 dif[...]

86 Basic Operations Loading Document s In ge neral, your m achin e will send any docu ment pri nted on A4, Letter or Legal size paper . Not e: The maximum doc ument w idth that can be sent throu gh the m achine is 10.1 in ( 257 mm). Ho wever , the e f fect ive scanni ng width is 8 .3 in (21 2 mm). Y ou mu st nev er try to send d ocuments that are: [...]

Loadin g Docu ment s 87 Basic Oper ations 1. Be sure the docum ent(s) is free of st aple s, pape r clips a nd is no t torn, greasy or covere d by foreig n objec ts. 2. Plac e the document(s ) F ACE D OWN on the Automa tic Docu ment Fee der (ADF ) until the lead ing edge placed into the mac hine sto ps. If you a re send ing m ultipl e pages, make s [...]

88 Basic T ransmission Setting s Y ou c an te mporarily c hange the transm ission settings either be fore or after y ou plac e the doc ument on the ADF . These s ettings a re as follo ws •C o n t r a s t • Res olu tion •S t a m p • Co mmunicat ion Jour nal After your docum ent(s) have been sent, you r machi ne will a utomatica lly re turn t[...]

Basic T ransmission Settings 89 Basic Oper ations The V e rifica tion S tamp helps you to confir m success ful transm issions by stamping the bottom of each success fully transm itte d pa ge with a smal l mark. Press to: NOTE 1. When you sto re a do cumen t in memo ry , the V erific ation S tamp will s tam p on the do cume nt if it is succ essfull [...]

Basic T ransmission Settings 90 A C ommunica tion Jou rnal lets you v erify if the tr ansmissi on was s uccess ful. Y ou can s elect th e con dition to print out the C ommunica tion Jour nal as follows. NOTE 1. T o chang e the p reset Comm. Jour nal co ndi tion, chang e the setti ng of F ax Par amet er No. 12. (See pa ge 79) Communic ation J ournal[...]

91 Basic Oper ations Sending Document s via LAN Docu ment(s) c an be sent vi a LAN to a single or mul tiple ema il addr esses. Th e followin g Email Addres sing meth ods can be sele cted : • Man ual Emai l Addres sing • One-T ou ch Ema il Ad dres sing • Abb reviate d Email Address ing • Dir ectory Se arch Em ail A ddressin g (Au to Dialer &[...]

Sending Do cument s via LAN 92 NOTE 1. If your m achin e sounds an al arm (pi-pi- pi) in S tep 2 above , this in dicate s that the Dialer is Fu ll (more t han 70 ful l emai l addr esses are entere d or 70 transmis sion res ervatio ns inclu ding G 3 commun icatio n have be en alr eady re serve d). 2. If the tr ansmiss ion cann ot be c omplete d for [...]

Sendin g Docu ment s via LAN 93 Basic Oper ations One-T ouch dialing / address ing is a fast way of dialing fu ll teleph one num bers or ema il addre sses. T o use these di aling or ad dressing me thods, you must first store the tel ephone nu mbers or ema il addresse s into One-T ouch keys. (S ee page 70) NOTE 1. If your mac hine sou nds an alarm ([...]

Sending Do cument s via LAN 94 Abbre viated di aling / add ressin g is a fas t way of dial ing full te lephon e numbers or emai l addresse s. T o use these dialing or ad dressi ng metho ds, y ou mus t firs t store the tel ephone n umbers or ema il addr esses into the Auto Dialer w ith a 3-d igit abbrev iated cod e. (See page 72) NOTE 1. If your m a[...]

Sendin g Docu ment s via LAN 95 Basic Oper ations When se nding via LA N, the Direct ory Searc h function allo ws you to dial a full email ad dress or telephone number by se arching for the station na me or email addres s entere d in the Auto Dialer an d the LDAP (Light weight Dir ectory Ac cess Proto col) Se rver . Directory Se arch Dialing 1 Set [...]

Sending Do cument s via LAN 96 Dire ctory Sea rch Dialing NOTE 1. If your m achin e sounds an al arm (pi-pi- pi) in S tep 2 above , this in dicate s that the Dialer is Fu ll (more t han 70 ful l emai l addr esses are entere d or 70 transmis sion res ervatio ns inclu ding G 3 commun icatio n have be en alr eady re serve d). 2. If the tr ansmiss ion [...]

Sendin g Docu ment s via LAN 97 Basic Oper ations Y ou c an stor e the doc ument (s) into mem ory an d then send to multiple stations (u p to 20 2 addre sses) via LAN. NOTE 1. If your mac hine sou nds an alarm (pi -pi-pi) in S tep 2 above , this indicat es tha t the Dia ler is Fu ll (more than 70 ful l email a ddres ses ar e entered o r 70 tran smi[...]

Sending Do cument s via LAN 98 If yo ur machine i s on-line bu sy trans mitting from memory , rec eiving or p rinting rec eived docum ents, you can reserv e a trans mission b y the f ollowing procedure . NOTE 1. T o cancel the m emory tra nsmiss ion reserv ation, see p age 164 . 2. While the unit i s displ aying "WAIT TO DIAL", y ou can p[...]

Sendin g Docu ment s via LAN 99 Basic Oper ations Y ou c an also r etry conn ectin g manuall y by pr essing key . NOTE 1. While the un it is display ing "W AIT TO DIAL ", you c an press to in itiate the Netwo rk conne ction immedi ately . Automatic Redialing If the Network connecti on is not av ailable or the desti natio n device (I Fax) [...]

Sending Do cument s via LAN 100 Using the Selectable Dom ains feat ure speeds the process of completi ng the email address by attachi ng often us ed Doma in Names. • Advance registrati on of up to 10 often used, domain names in to the "Selectable Dom ains" li st is requir ed. (See page 49) Ex: T o send an email to the Sales Department o[...]

Sendin g Docu ment s via LAN 101 Select able Domains Basic Oper ations NOTE 1. If the desire d Domai n Name is not fou nd, pre ss to exit the Sel ect able Do mains List. 2. If the Fax Para meter No . 145 (SENDER SELECTION) s etting is on "V alid", the Se nder Selection screen a ppears aft er pres sing in S tep 7 above. Se lect th e sender[...]

Sending Do cument s via LAN 102 Y ou c an reques t a Mess age Dispo sition No tifica tion (MDN ) to the r eceivin g side. If the recei ving si de suppor ts the MDN featur e, a deliv ery proces sing con firmatio n reply indicating t hat the me ssage ( email) w as read is sent to the originator . The result fi eld in yo ur machine 's Journal wil[...]

Sendin g Docu ment s via LAN 103 Basic Oper ations When us ing the Interne t commu nication mode , a failure report will print a utomati cally for ea ch transact ion if the email is returned und elivered by the mail serve r . The pr intout will consist of the unde livere d message contents s upplied b y the mai l server an d a port ion of the first[...]

Sending Do cument s via LAN 104 Using a Mailing L ist stor ed in the mai l server simpli fies the pr ocess of entering multiple location s and allo ws you to s end to an unlim ited numbe r of emai l addres ses with one ea sy operati on. Ask y our Netwo rk System adminis trator for infor matio n on how to u tilize th e Mail ing L ist. Using a Mailin[...]

105 Basic Oper ations Sending Document s via T elephone Line Y ou c an choos e either Mem ory or Dir ect Transmission. Use Memor y T r ansm ission if: • Y o u want to se nd the d ocument t o multiple s tations. • Y o u have to retriev e the doc ument imme diately . • Y o u want to take a dvantage of Dual Ope ration de sign. Use Dir ect T rans[...]

Sending Document s via T elep hone Lin e 106 Y our machine quickly sto res the d ocument i nto the mac hine's me mory . Then, starts to dial t he telepho ne numb er . If the transmis sion fail s, your machine will re-trans mit the remaining u nsucce ssful page( s) auto maticall y . NOTE 1. The File Nu mber of th e documen t being store d is sh[...]

Sending Docu ment s via T eleph one Line 107 Memory T ransmission Basic Oper ations 3. An Informa tion Cod e will b e displa yed if the transm issi on has fa iled o r no an swer at th e receivin g side a fter the last autom atic redi al. The docu ment s tored fo r this tran smissi on will be eras ed from th e memory automati cally and the inform at[...]

Sending Document s via T elep hone Lin e 108 Memory T ransmission Manual Number Dialing T o dial th e telephon e numb er manual ly , follow th e steps belo w . NOTE 1. If you ne ed a spec ial a ccess num ber to g et an out side line, dial it firs t then pre ss to enter a p ause (repres ented by a "-") b efore di aling the full n umber . E[...]

Sending Docu ment s via T eleph one Line 109 Memory T ransmission Basic Oper ations One-T ouch Dialing One-T ouch Dialing al lows you to dial a ful l telephon e numbe r by pressin g a single key . T o set up the O ne- T ouch key s, se e p age 7 0. Abbreviated Diali ng Abbre viated dial ing is a speedy way to dial a frequen tly dia led telephon e nu[...]

Sending Document s via T elep hone Lin e 110 Memory T ransmission Directory S earch Dia ling Direc tory Sea rch dialin g allows y ou to dial a full telep hone numbe r by searc hing the s tation name enter ed in One- T o uch keys o r Abbrevi ated dial ing numbe rs. NOTE 1. T his feat ur e is c alle d “ Quic k Memory Transmi ssio n ”. If you wish[...]

Sending Docu ment s via T eleph one Line 111 Memory T ransmission Basic Oper ations Multi -St ation T r ansm issi on ( Broad cast ing) If you have to sen d the same do cumen t(s) to mu ltiple statio ns, yo u can sav e time in feeding the docume nt(s) by u sing mem ory tra nsmission . That is , you ca n store th e docu ment(s) i nto memor y and then[...]

Sending Document s via T elep hone Lin e 112 If your ma chine's memory is ful l or you wish to send th e documen t immedia tely , use Direc t T ransmissi on. Manual Number Dialing (Direct T ransmission) T o dial th e telephon e numb er manual ly , follow th e steps belo w . NOTE 1. If you ne ed a spec ial a ccess num ber to g et an out side li[...]

Sending Docu ment s via T eleph one Line 113 Direct T ran smission Basic Oper ations One-T ouch Dialing (Direct T ransmissi on) One-T ouch Dialing al lows you to dial a ful l telephon e numbe r by pressin g a single key . T o set up the O ne- T ouch key s, se e p age 7 0. 1 Set doc ument(s ) face down. ENTER S TATI ON( S) THEN PRE SS STAR T 00% 2 M[...]

Sending Document s via T elep hone Lin e 114 Direct T ransmission Abbreviate d Dialing (Dir ect T ransmission) Abbre viated d ialing i s a sp eedy way to dial a freque ntly dia led te lephone n umber by prepr ogramming the tele phone numb er into th e buil t-in auto -dialer wi th a 3-digi t abbrev iated cod e. T o progr am an abbr eviated dial ing [...]

Sending Docu ment s via T eleph one Line 115 Direct T ran smission Basic Oper ations Directory Search Di aling (Direct T ransmission) Direct ory Search d ialin g allows yo u to dial a full telep hone num ber by sear ching th e station name e ntered in One- T ouch key s or Ab brev iat ed dia lin g numb ers. 1 Set doc ument(s ) face down. ENTER S TAT[...]

Sending Document s via T elep hone Lin e 116 If yo u wish to se nd the do cumen t after talking with other party , u se V oice Mode Transmissi on. Y o ur machine requi res an op tional fa x handse t or an ex ternal te lephone. Off-Hook Dia ling For Off-Hook Dialin g, foll ow the steps b elow . NOTE 1. T o stop the tra nsmission , press . The disp l[...]

Sending Docu ment s via T eleph one Line 117 V oice Mode T ran smission Basic Oper ations On-Hook Dialing For On -Hook Dia ling, follow the ste ps below . NOTE 1. If you need a specia l acc ess numbe r to get an out side line, dial it firs t then pre ss to enter a p ause (re presen ted by a " -") befo re dialing the fu ll numbe r . Ex: 9 [...]

Sending Document s via T elep hone Lin e 118 Y ou c an do th e followi ng while s ending a docum ent from m emory or r eceiving a docu ment. • Reserve the nex t transmis sion into mem ory . (Up to 70 different fil es) • Reserve a prior ity tra nsmissio n. Memory T ransm ission Reservation (Multi-t asking) If yo ur machine i s on-line bu sy tran[...]

Sending Docu ment s via T eleph one Line 119 T ransmiss ion R ese rvat ion Basic Oper ations Direct T ransmission Res ervation (Priori ty T ransmiss ion Reservation) If you ar e in a rush to send an urgent doc ument, howev er there are many file s in the m emory , use Di rect T ransm ission R eserva tion to sen d the urgen t docu ment. The u rgent [...]

Sending Document s via T elep hone Lin e 120 T ransmiss ion R eser vatio n T o cancel the direc t transmi ssion rese rvation 1 Make s ure the docu ment is o n the AD F . DIRECT X MT RE SER VED <01>(S tat ion na me) 2 CANCEL X MT RE SER VE ? 1:YES 2: NO 3 and then r emove the document from ADF . 1[...]

Sending Docu ment s via T eleph one Line 121 Basic Oper ations Automatic Redi aling Manual Redialing Y ou c an also red ial the l ast diale d number manually by press ing key . Redialing If a busy line is det ecte d, th e ma chine w ill redi al th e nu mber up to 5 t ime s at 3 minute s interva l. However , if a busy line is no t detected, the ma c[...]

Sending Document s via T elep hone Lin e 122 Redialing NOTE 1. While the unit i s displa ying "W AIT TO DIAL", you can press to st art redial ing immedia tely . T o redial the last dialed numbe r through ADF 1 Set doc ument (s) face down. ENTER S TATIO N(S) THEN PRE SS ST ART 0 0% 2 MEMORY X MT= ON 1:OFF 2: ON 3 ENTER S TATIO N 00% 4 Y ou[...]

123 Basic Oper ations Receiving Document s via LAN Y our machine offers you a c hoice to receiv e Fax do cuments unatt ended ( by defaul t) or manua lly o ver regula r teleph one lines . Y our machine also offers the sam e cho ice to rec eive an d print Internet e mail mes sages v ia LAN unattend ed or man ually wh en su bscrib ing to a POP mai l s[...]

Receiving Docu ment s via LAN 124 General Des cription Figur e 2: Intern et Fax Rece ived on a PC • For your refer ence, the abov e example is fro m Windows Messaging running unde r Micro soft® Windo ws 95®. • T o run the Viewer , pl ease r efer to y our app licatio n’s User Manu al. Th e attached file is compos ed of T IFF- F (T agged Im a[...]

Recei ving Do cum ent s via LA N 125 Basic Oper ations Y our machin e offers a choice to rece ive and prin t Internet emai l message s via LAN unatt ended or manually when su bscrib ing to a POP ma il ser ver . Setting the POP Pa rameters Set the par ameters pertinent to t he POP s erver ( Fax Para meters N o. 146 to 149 ). No. 146 (POP TIMER): Ent[...]

Receiving Docu ment s via LAN 126 Receiving Email from a POP Server NOTE 1. When an u nsupp orted file a tta chmen t is rece ived, an e rror me ssage is printe d to inform you that the fi le att ach ment cou ld not b e prin ted. 2. When Fax Param eter No. 14 8 (DEL POP RCV MAI L) and/or Fa x Parameter No. 1 49 (DEL POP ERR MAIL) ar e set to 1: Inva[...]

Recei ving Do cum ent s via LA N 127 Receiving Email from a POP Server Basic Oper ations Unattended Receptio n from the POP S erver When th e Fax Paramete r No. 146 (POP TIMER) is s et to a v alue betw een 1 and 60 mi nutes, a nd Fax Param eter No. 1 47 (AUTO PO P RCV) i s set to "2:V alid ", the mac hine wil l query th e POP s erver at t[...]

128 Receiving Document s via T elephone Line Y ou c an selec t one o f the four modes as shown below . NOTE 1. Dependi ng on th e mo del of the T elephone Answeri ng Ma chine (T AM) th at is c onnected , some of the features m ay not be comp atible with yo ur fax machine operati ng in the T AM In terface mode. 2. I f you a re u sing t he "D is[...]

Receiving Docu ment s via T elephon e Line 129 Basic Oper ations When y our mac hine is set to this mode, yo ur ma chine wi ll not rece ive doc uments automa tically . If you recei ve a fax call, fol low the procedur e below to receive docu ments manu ally . Setting the T elephone Mode Operation of T elephone Mode NOTE 1. This proced ure is called [...]

Receiving Docu ment s via T elephon e Line 130 When yo ur machi ne is set to thi s mode, your machine will switch to doc ument rec eption or v oice commun ication auto matic ally . Setting the Fax / T el Auto Switching Mode Operation of Fax / T el Auto Switching Mode NOTE 1. The lengt h of tim e the machine signa ls can b e changed by Fa x Paramete[...]

Receiving Docu ment s via T elephon e Line 131 Basic Oper ations When yo ur machin e is set to this mode, it wi ll immedi ately begin to re ceive doc uments auto matical ly when a call is r eceive d. Setting the Fax Mode Operation of Fax Mode Y our machine will begi n recei ving auto matical ly when a fax call is rec eived. Y our machine is equip p[...]

Receiving Docu ment s via T elephon e Line 132 T AM (T eleph one Answer ing Mach ine) In terface Mode Setting the T AM Interfac e Mode Operation of T AM Interface Mode 1 Change Fa x Parame ter No. 17 (REC EIVE MODE) to 4: T A M/F AX . (See p age 80 ) If it is a Fax call, 1 When y our T AM an d Fax rec eives an incom ing cal l, the T AM alwa ys ans [...]

Receiving Docu ment s via T elephon e Line 133 Basic Oper ations This machine c an use Letter, Legal or A4 size plain paper for re cordin g. Sometimes , overs ized docu ments sent to you by the ot her parties c annot be printed within a sing le page. When thi s occu rs, the doc ument will be div ided into separate page s. This machine is e quipped [...]

Receiving Docu ment s via T elephon e Line 134 If the received docum ent is extre mely lo ng (over 39 % longer t han the rec ording paper), the doc ument will be divided into separat e pages. Whe n printing o n separate pages, t he botto m 0.4 in (10 mm) of fi rst page will be overl apped o n top of the next page. NOTE 1. If the reduc tion met hod [...]

Receiving Docu ment s via T elephon e Line 135 Basic Oper ations If the rec ording paper r uns out or jams or if the ton er runs out during receptio n, the machi ne automa ticall y starts rece iving do cumen ts into its im age data mem ory . S tored d ocumen ts are prin ted auto maticall y afte r replaci ng the rec ording paper or the ton er cartri[...]

136 Making Copies Y our machine has a copy func tion whic h can ma ke si ngle or multiple copi es. NOTE 1. The copy will be reduced automa tically depend ing on th e leng th of the original docum ent. If you wis h to be promp ted for th e reduct ion ratio w hen ma king copi es, chang e the se tting of Fax Parameter No. 32 (COPY REDUCTION) to "[...]

137 Advanced Features Adva nced Featur es T imer Controlled Communications Y ou c an send a docum ent to one o r multip le station s at any preset ti me within the next 2 4 hours. Up to 70 b uilt-in tim ers can be set for defe rred transmi ssion and d eferred polling. NOTE 1. If you enter a wrong nu mber i n S tep 4, press then re-en ter the right [...]

T imer Controlled Communications 138 NOTE 1. If you ent er a wrong numb er in S tep 3, press , then re-en ter the right n umber . 2. T o change or cancel th e Deferre d Comm unicatio n setti ngs, see pages 162 a nd 164. Deferred Polling 1 DEFERR ED COMM . (1-2) ENTER NO . OR ∨∧ 2 DEFERR ED POLL ING START TI ME ❚ : 3 Enter t he start time from[...]

139 Advanced Features Polling Polli ng means c alling o ther station(s ) to retriev e a docum ent. The oth er statio n must know in adv ance t hat you wi ll call and mus t have a docum ent s et on th e ADF or sto red in the memo ry . Y ou may n eed to set a pollin g password, shar ed by the other stat ion, to ens ure sec urity . If th e polling pas[...]

Polling 140 In orde r to let othe r stations po ll your machine, you must prepare your mach ine with a document st ored in mem ory . Be s ure to set the polling passw ord before sto ring the doc ument into me mory . After bei ng polled, the do cuments stor ed in th e memory w ill be erase d automa tically . T o re tain the docu ments in me mory so [...]

Polling 141 Advanced Features The fol lowing pr ocedure lets you pol l a docume nt from one or mult iple stat ions. Be s ure to se t the pol ling password before po lling. ( See page 139) NOTE 1. Y ou ca n revi ew the e ntered s ta tions in S tep 5 by pressing or key , press to erase the displ ayed st atio n or gro up as needed. 2. If you hav e set[...]

142 Program Keys Y our fax machine has specia l Prog ram Key s. T hese ke ys ar e useful if you freq uently n eed to send o r poll the sam e group of s tations. Y ou can use th ese ke ys to sto re a One-T ouch g roup key , a sequence of stations to be polled, a deferre d transm ission or poll ing seque nce or a n addition al One- T ouch key . Gener[...]

Program Keys 143 Advanced Features Setting for Deferred T r ansmission T o set a P rogram Key for deferr ed tran smission 1 PROGRA M (1- 5) ENTER N O. OR ∨∧ 2 PROGRA M[P ] PRESS PRO GRAM KE Y 3 Ex: PROGR AM[P1] N AME ENTER N AME 4 Enter the station name (up to 15 ch aracter s) by using the Charact er keys . (See page 14) Ex: PROG . A an d PROGR[...]

Program Keys 144 Setting for Deferred Polling T o set a Program Key f or deferred pollin g 1 PROGRA M (1- 5) ENTER NO . OR ∨∧ 2 PROGRA M[P ] PRESS P ROGRA M KEY 3 Ex: PROG RAM[ P1] NA ME ENTER NA ME 4 Ente r the st at ion na me (u p to 15 cha ract ers ) by usi ng th e Character keys. (See page 14) Ex: PROG .A and PROGRA M[P 1] PRESS F UNCTI ON [...]

Program Keys 145 Advanced Features Setting for Normal Polling T o set a Program Key for normal polling 1 PROGRA M (1- 5) ENTER N O. OR ∨∧ 2 PROGRA M[P ] PRESS PRO GRAM KE Y 3 Ex: PROGR AM[P1] N AME ENTER N AME 4 Enter the station name (up to 15 ch aracter s) by using the Charact er keys . (See page 14) Ex: PROG .A and PROGRA M[P 1] PRESS F UNCT[...]

Program Keys 146 Setting for One -T ouch Key T o set a Program Key f or One-T ouch Key 1 PROGRA M (1- 5) ENTER NO . OR ∨∧ 2 PROGRA M[P ] PRESS P ROGRA M KEY 3 Ex: PROG RAM[ P1] NA ME ENTER NA ME 4 Ente r the st at ion na me (u p to 15 cha ract ers ) by usi ng th e Character keys. (See page 14) Ex: PROG .A and [P1] PR OG.A E NTER TEL. NO. 5a Ent[...]

Program Keys 147 Advanced Features This function a llows others to share yo ur machi ne to retr ieve thei r emails from the P OP serve r by prepr ogrammi ng their POP Use r Names a nd POP Passwor ds into t he Progr am Keys (P1 to P 4). Th ey will be able to ret rieve their e mails by simpl y pressing th e assoc iated Progr am Key . (See Note 1) NOT[...]

Program Keys 148 T o retriev e your Ema il from the POP Server by using t he Program Key , foll ow the pr ocedure below . Using the POP Access Key 1 Press the Program key prog rammed for POP Ac cess Ke y . Ex: If the POP Us er Name is not ente red in the Pr ogram Ke y , enter the P OP User Name (up to 40 characte rs). POP RCV US ER NAME kate 2 If t[...]

Program Keys 149 Advanced Features T o change t he setting s in a Progr am Key , fo llow the pr ocedure on s etting a Program K ey on pages 14 2 to 148. • S tart time or s tation(s) for de ferred tran smiss ion • S tation(s) for n ormal po lling • S tart time or s tation(s) for de ferred p olling • S tation(s) for g roup dial ing • T elep[...]

150 Sender Selec tion This operat ion all ows the user to s elect one of the 25 preset User N ames an d Email Addre sses befor e a trans mission. The s elected User Names i s printed on th e Header of each page sent a nd on the CO MM. Journ al. When sendi ng email, the selec ted user nam e and/or email a ddress app ears in the "From: " fi[...]

Sender Selection 151 Setting the Sender Selection Advanced Features NOTE 1. Use to cop y the defa ult User Name t hat was prog ramme d in the User Para met ers. Y ou can add the dep artmen t name followi ng the de fault Us er Name. 9 T o record anoth er User Nam e, repeat S te ps 6 to 9. T o return to standby , press . ENTER U SER NA ME 13 ❚ STOP[...]

Sender Selection 152 NOTE 1. The Sender Selecti on fun ction ca nnot be used in the V oice Dialing Mode f or ordin ary transmis sion. 2. If you do no select a User Name in S tep 4, the unit select s the de fault Use r Name (00) t hat was programm ed in the Us er Paramete rs for o rdinary tra nsmiss ion. Sendin g Document with Sender Se lection 1 Se[...]

Sender Selection 153 Advanced Features The S ender Se lection L ist can be p rinted ou t followin g the Fax Parame ter List. T o enable the prin ting of the Sender Selec tion Lis t, change t he setting of Fax Para meter No. 1 45 (SEN DER SELECTIO N) to "V alid ". (See page 150) Sample Sender Selection List (Print s following the Fax Param[...]

154 Subject Line Entry Y our machine w ill automatic ally add the Default Sub ject inform ation that was entered during the Use r Param eter set up, to the S ubject Li ne of all outgoin g emails . If you would like for the mach ine to pr ompt you for the Subjec t before eac h email tra nsmissio n, chang e the Fax Paramete r No. 159 (S UBJECT LINE E[...]

Subject L ine En try 155 Sending Email with Subject Line Entry Advanced Features NOTE 1. If no default subje ct is prog rammed, t he mess age is sh own as "IMAGE fro m Internet F AX" for the su bject. 5 The doc ument(s) is stored into memory with a file nu mber . Then con nects to the LAN and starts sending the emai l messag e. * STORE * [...]

156 Inbound Routing Y our machine c an route do cumen ts received fr om a G3 fax machine t o email address( s) or to Inter net Fax machi ne(s) con nected to a LAN as a n email, a s well as to other G3 fax m achine(s) over t he telepho ne line. T o use this feature, the Fax P arameter No . 152 " SUB-ADDRES S ROUTING " and/or No . 153 "[...]

Inbound Routing 157 Setting the Routing Parameters Advanced Features 6 for “IN V AL ID” or for “V AL ID” 153 TSI RO UTING 1:INVAL ID 153 TSI RO UTING 2:VALID 7 154 ROUT E HEADE R FMT 1:ORIGI NATO R 8 for “ORIGINA TOR” or for “RELA Y ST A TION” 154 ROUT E HEADE R FMT 1:ORIGI NATO R 154 ROUT E HEADE R FMT 2:RELAY S TATIO N 9 155 PRIN [...]

Inbound Routing 158 If the Inbound Ro uting parame ters are s et, an IT U-T sub-addr ess and/or originato r ’s Numeric ID (TSI frame inform ation) can b e progra mmed with e ach email address i n One-T ouch, Abbreviate d numbe rs or Progr am Keys. (S ee p age 24) Ente ring One-T ouch/Abbreviated Dialing Numb ers for Inbound Rout ing 1 1:ONE- TOU [...]

Inbound Routing 159 Ente ring One-T ouch/Abbreviat ed Dialing Numbers fo r Inbou nd Routing Advanced Features NOTE 1. "+" and "S P ACE" en tries i n the "R OUTIN G: TSI" fie ld are ignored by the re ceiving mach ine. 7 ROUTI NG: SUB -ADDRES S ❚ 8 Enter th e sub-add ress (up to 20 charac ters) and press . ROUTI NG: SU[...]

160 Edit File Mode Y our machine has a doc ument ima ge mem ory which e nables y ou to res erve memor y transm ission, memory deferred transmi ssion, memory pol ling and so o n. After res erving th e communic ations in memory , yo u may need to ch ange the setti ngs of the commun ication( s) while it is st ill in m emory . This section describes ho[...]

Edit File Mo de 161 Advanced Features T o view th e contents of a file li st on the d isplay without pr inting it , follow the steps be low . V iew ing the Content s of a Fi le List 1 EDIT FI LE MOD E (1- 6) ENTER N O. OR ∨∧ 2 1:FILE LI ST? PRESS SE T TO SELE CT 3 FILE LI ST 1:PRIN T 2:V IEW 4 USE THE ∨∧ KEYS TO SCROLL EA CH FILE 5 or repea[...]

Edit File Mo de 162 T o change the star t time and/o r station s in a c ommunica tion fi le, follo w the steps be low . Changing the St art Time or the S t ation of a F ile 1 EDIT FI LE MODE (1 -6) ENTER NO . OR ∨∧ 2 ENTER FI LE NO. OR ∨∧ FILE NO.= ❚❚❚ 3 Enter the fi le number o r use or to select the file that you want to cha nge. Ex[...]

Edit File Mo de 163 Changing the St art T ime or the St ation of a File Advanced Features NOTE 1. Y our machin e cannot c hange the st art tim e and/or s tati ons in th e file while it is bein g sent or waiting to redial . 2. If the file is not a D eferre d Communi cation File, the f ollow ing mes sage is shown o n the di splay . SET DEF ERRE D COM[...]

Edit File Mo de 164 T o delete the file i n memory , follo w the steps be low . NOTE 1. Y our machine cann ot dele te the file whi le it is b eing sen t. 2. Enter as the file nu mber and press t o delete a ll file s (excep t when there is t he file in pro gress). The f oll owin g mess age i s sho wn on th e dis pla y . DELETE A LL FILE S? 1:YES 2 :[...]

Edit File Mo de 165 Advanced Features T o print the contents of the communi cation fi le, follo w the steps be llow . NOTE 1. Y our machin e cann ot prin t the file w hile it is be ing se nt. Printing Out a File 1 EDIT FI LE MOD E (1- 6) ENTER N O. OR ∨∧ 2 ENTER FI LE NO. OR ∨∧ FILE NO .= ❚❚❚ 3 Enter th e file num ber or u se or to s [...]

Edit File Mo de 166 T o add doc uments into t he file , follow th e steps bell ow . NOTE 1. Y our machine cann ot add the docum ent in to a file w hile it is bei ng se nt or wai ting to redial. Adding Do cument s into a Fi le 1 Set doc ument (s) face down. ENTER S TATIO N(S) THEN PRE SS ST ART 0 5% 2 EDIT FI LE MODE (1 -6) ENTER NO . OR ∨∧ 3 En[...]

Edit File Mo de 167 Advanced Features If a me mory commu nica tion has be en unsuc cessful due to a busy l ine or no ans wer , the docume nt you stored is a utomatica lly erased from memory afte r the last red ial. If you need to r etain the documen t even if the com municati on failed, chang e the setting of Fax Paramete r No. 31 ( INC. FILE SA V [...]

168 Access Code The A ccess Cod e preve nts an unautho rized user from opera ting the m achin e. Once a 4-dig it Acc ess Code is regi stered, n o one can opera te the mach ine withou t enter ing the c orrect ac cess c ode. Automat ic Recei ving, howe ver , i s always av ailable. After yo u comp lete any o peration , such as mode s etting or tr ansm[...]

Acce ss Co de 169 Advanced Features The ma chine c an restric t the o peration of s etting /printin g the Fax Parameter s only . EX: When setting the Fa x Parameter . Operat ing Y o ur Mach ine with the Ac cess Code (Restric t all Oper ations) 1 Ente r the Acce ss Code . Ex: MMM-d d-yyy y 15:00 ACCESS CO DE= ❚ MMM-d d-yyy y 15:00 ACCES S COD E=**[...]

170 Receiv e T o Memory This feature i s used to s ecure al l recei ved doc uments by st oring the m into the memory . T o print out the docume nt from me mory , the au thorized op erator m ust enter the correct password. NOTE 1. When the m emory ov erflows , the mac hine wi ll sto p receivi ng and release the lin e. The mac hine wi ll n ot ans wer[...]

Rece ive T o Me mory 171 Advanced Features After rec eiving a docum ent with th e Receive T o Memor y feature, the fol lowing mes sage will appear on the displa y . MESSAG E IN MEMO RY < RCV TO MEMO RY > T o print the document, fol low the steps below . NOTE 1. If the pas sword h as not been set, your m achine wi ll not prompt you to en ter t[...]

172 Distinctive Ring Detector (DRD) Y our machine has a special fea ture in con junction with an optio nal servic e provide d by many local tele phone com panies. It c an disti nguish up to 4 telep hone n umbers w ith a cor respon ding ring patter n identi fying each n umber . " DRD" lets you pro vide multip le phon e numbers, one for you[...]

173 Advanced Features Fax Cover Sheet A Fax Cov er Sheet ca n be automa tically at tached to your transmit do cumen t(s) that shows the recip ient's name, or iginator 's name a nd the n umber of page s attached. T o attach a Fax Cov er Shee t to a transmi ssion, fol low the pr ocedure bel ow . NOTE 1. T o cha nge the pr eset Fa x Cover Sh[...]

Fax Cove r Sheet 174 Using the Fax Co ver Shee t Fax C ove r Sh eet S ampl e Explanation of Content s ***** FACSIMILE COVER SHEET ***** (1) MMM-dd-yyyy 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page (1) S tarting t ime of comm unicati on. (2) Recorde d name in the One- T ouch, ABB[...]

175 Advanced Features PIN Code Access If your PBX requ ires a PIN ( Personal Identifi cation N umber) code t o get an ou tside line, your machin e can be set t o prompt t he user t o enter a PIN code b efore any dialing. Gener al Descri ption Selecting the Access Method (Prefix or Suffix) 1 SET MODE (1 -8) ENTER N O. OR ∨∧ 2 FAX PARA METE R(1-1[...]

PIN Code Access 176 NOTE 1. The PIN c ode is s hown as " " on th e disp lay whe n dial ing the nu mber . 2. This feat ure is not avail able wh en dialin g a num ber by us ing Off-Ho ok or On-H ook D irect Dialin g mode. Dialing with a PIN Code 1 Set doc ument (s) face down. ENTER S TATIO N(S) THEN PRE SS ST ART 0 0% 2 Dial by any combin a[...]

177 Advanced Features Fax Forward This feature a llows al l incom ing fa xes to b e forwa rded to t he station regist ered in the one -touch o r abbrev iated dial ing number. Once th e faxes are re ceived i n the memo ry , the machin e will forw ard the receive d docume nt(s) to the telephone number register ed in the one-touc h or abbrev iated di [...]

178 Ifax Return Receipt Y our machine automatic ally se nds an Ifax Return Rec eipt to the sen der conf irming e mail rec eption fr om another Panason ic Inter net Fax. T o disab le this feat ure, foll ow the steps below. NOTE 1. Y our mach ine send s the I fax Retu rn Recei pt onl y when receivin g from a nother Panasonic brand Inter net Fax . It [...]

179 Network Features Network F eatures Network Scanner Y ou c an impor t Fax im ages by using y our mach ine trans mission function. S toring a specifi c email addres s into a One- T ou ch Key/Pr ogram Ke y allows you to import pict ure images by pres sing a sin gle ke y . Gener al Descri ption 1 Set doc ument(s ) face down. ENTER S TATI ON( S) THE[...]

180 Network Printer Y our machine allows y ou to p rint docume nts created on yo ur PC using variou s soft ware appl ications. T o be able to use this fu nction, i nstall the Printer Driver a nd LPR soft ware download ed from the web site first or ins tall the sof tware from th e CD-ROM included with the ma chine . (See page 2 6) NOTE 1. The IP Add[...]

181 Network Features Relayed T ransmission The Int ernet Rela yed Transmissi on featu re can sav e you t ime and trans missi on costs if you need to send the sam e docu ments to mu ltiple G3 f ax machi nes. This is espe cially true if t he transm ission s are l ong distan ce. Y ou c an sen d documen ts to any G3 fax ma chin e by usi ng the Inter ne[...]

Relayed T ransmission 182 This Featur e saves y ou time and lo ng distance phone line co sts when sending an Inte rnet Fa x dire ctly from your machine to the end r eceiving station(s) . A Relay Network i s basic ally c omposed o f an Ori ginating St ation, whi ch ca n be an Inter net Fax Machine (your ma chine) or a PC, a Relay ing Internet F ax M[...]

Relaye d T rans mission 183 Relay Network Network Features T able 2, 3 and 4 are sample s ettings f or the Sa mple Networ k shown in Figure 1. NOTE 1. The R elay XM T Pa ssword must b e regi ster ed for your machin e to w ork as a Rela y Station. (See pa ge 185 ) 2. T o prev ent unaut horized s tati ons from access ing your R elay S tation f or Int[...]

Relayed T ransmission 184 T o set up your mac hine as a Relay St ation, the following parameters must be s et prope rly . 1. Relay XMT (Fax Pa rameter No. 142) Selecti ng whet her the ma chine wi ll acce pt and p erforms G 3 relayed transmi ssion. (S ee page 82) 1) Invalid - Mac hine wil l not accept a Relay X MT reques t. 2) V a lid - Machine will[...]

Relaye d T rans mission 185 Network Features Programming the End Re ceiving S t ation into your Auto Dialer If the Fax Parameter No . 140 (LAN RE LA Y XMT REQ UEST) is set to "V alid", y ou can enter t he Rela y Addre ss (ABBR No.) by the fo llowing p rocedure. T o set a One-T ouch/ABBR for Relay ed T ransmi ssion Request Setting Up Y o u[...]

Relayed T ransmission 186 Setting Up Y our Machine fo r Relayed T ra nsmission 9 Enter the 3-digit Abbrev iated numbe r of the Relay St ation that you want to a ssign to thi s End Recei ving S tation. The A bbreviated number must c ontain the Re lay XMT Passwo rd of the R elay S tation . Ex: <01> RE LAY ADD RESS 0 01 10 Y ou c an no w set an [...]

Relaye d T rans mission 187 Network Features Once you have rec orded al l the neces sary parame ters in your ma chin e, you can s end a doc ument to one o r multipl e G3 fax m achin es automat ically through the Internet Rel ay S tat ion by using the pro cedure des cribed belo w . The I nterne t Relay St ation mus t have al l the ne cessar y parame[...]

Relayed T ransmission 188 Sending Docu ment s via Internet Rela y T o a Location That Does Not Have a Pre -programmed Relay St ation 1 Set doc ument (s) face down. ENTER S TATI ON( S) THEN PR ESS S TART 0 0% 2 RELAY X MT ENTER REL AY STAT ION 3 Assign a Relay St ation by either one of the followin g meth ods. • Manual D ialin g (press the k ey fi[...]

Relaye d T rans mission 189 Sendin g Do cument s via Inte rnet R elay Network Features NOTE 1. If the Relay S t ation requ ires a special access numb er to ge t an out side line, ente r that a ccess num ber f irst th en pr ess to enter a pa use ( repr esen ted b y a "-") bef ore e nte ring th e full num ber . 2. The "#" cha ract[...]

Relayed T ransmission 190 Using y our emai l applic ation, you can send a ny docum ent(s) fro m your PC as a TIFF-F a ttachment to one or mult iple G3 fax mach ines automat ically through t he Interne t Relay S tatio n. The In ternet Rel ay S ta tion (your mach ine) must b e prop erly setup with all the requi red paramet ers. T o send a Relayed Tra[...]

Relaye d T rans mission 191 Sendin g Docume nt(s) fro m a PC to a G3 Fax Machine Network Features A TIFF Converter software is used on your PC to convert docu ment(s) into a "TIFF " file format , which allows the Intern et F AX to receive the docum ent as an a ttachment to an email. When y ou are sen ding a detailed gr aphic doc ument(s) [...]

Relayed T ransmission 192 When y ou use Relay ed T ransm ission , relay s tation will se nd the follo wing two rep orts to help y ou check and keep t rack of your fa xes. 1. Relay XMT Report (COMM. JOURNAL) When the r elay station finishes tr ansmitti ng to the End Receiving Station, it will send a CO MM. Journa l to you when th e Fax Pa ramet er N[...]

Relaye d T rans mission 193 Printout s and Repo rt s Network Features Sample R elayed T r ansmission No tification E mail to a Ma nager Explanation of Content s (1) Em ail addre ss of the sender's Internet F ax (Y our ma chine) or PC (2) En d Recei ving S tatio n's G3 fax telep hone num ber(s) (2) (1) Month, dd, yyyy[...]

194 Selective Reception Y our machine ha s a specia l feature, S electiv e Recept ion, which c an prevent the r eceiving of unneces sary documen ts (i .e. jun k fax, d irect mai l, etc. ). Befor e receiving the doc ument, the last 4 digits of the ID Number receive d from th e sending machine will be compared with the las t 4 digits of the tele phon[...]

195 Network Features Password Communications Passw ord Comm unica tions, i ncludin g Pass word Transmiss ion and P asswor d Recepti on will prevent y our machin e from sendi ng a fax to a wrong station or re ceivin g a fax from an unauth orized stations . Y ou can set Passw ord T ransmi ssion and P asswor d Recepti on indepen dently , or both toge [...]

Passwo rd Com muni cations 196 T o set tr ansmissi on passwo rd and parame ter , NOTE 1. Y o u can change the setti ng temporarily by using FUNCTION 8-4 (P ASSWORD-XMT) for each tra nsmi ssio n. Se e page 198 fo r de tails. 2. T o change the pass word, pre ss in S tep 4. Then re-ent er a new o ne. Setting Passwo rd T ransm ission 1 SET MODE (1-8) E[...]

Password Communi cations 197 Network Features T o set the receiv ing pass word and parameter , NOTE 1. Once you s et the p aram eter , you can not se lect t he para meter , “ OF F ” or “ ON ”, for eac h reception . It is always “ OFF ” or “ ON ” until you change th e setting. 2. T o cha nge the p assword, press in S tep 4. Then re -[...]

Passwo rd Com muni cations 198 T o use P assword Transmiss ion, you can sele ct P ASS WORD-XMT “OFF” o r “ON” fo r each Transmission by followi ng the procedure below . Using Passw ord T ransmis sion 1 Set doc ument (s) face down. ENTER S TATIO N(S) THEN PRE SS ST ART 0 0% 2 SELECT M ODE (1-9) ENTER NO . OR ∨∧ 3 PASSWD -XM T=OF F 1:OFF [...]

Password Communi cations 199 Network Features There i s no ad ditional operatio n required once you set the parameter b y followi ng the pr ocedure on page 197. The parameter , “ OFF ” o r “ ON ”, canno t be sele cted for each recepti on. It is always “ OFF ” or “ ON ” until you ch ange th e setting. 7 If yo ur mach ine's T ran[...]

200 Confidential Mailbox Y our machine is equip ped with two Confide ntial Comm unicatio n features which en sure tha t the Conf idential inform ation yo u send is receiv ed only by the per son with the corre ct conf idential code. The co nfidentia l mailbox feature c an be used as a mailbox to communi cate with oth er compatibl e models using a 4-[...]

Confiden tial Mailbox 201 Network Features Sending a Conf idential Document to a Remote St ation' s Mailbox 1 Set doc ument(s ) face down. ENTER S TATI ON( S) THEN PRE SS STAR T 00% 2 CONF. C OMM. (1-5) ENTER N O. OR ∨∧ 3 CONFI DENTI AL XMT CONF. C ODE= ❚❚❚❚ 4 Enter a 4-digit Confidenti al Code. Ex: CONFI DENTI AL XMT CONF. C ODE= [...]

Confident ial Mailbox 202 After you have been i nformed th at someon e has t ransmit ted a confi dential d ocument to a remote station's mailbo x, yo u can pol l the conf idential docum ent from th e remote station by followin g the proc edure b elow . NOTE 1. The confi dentia l file w ill be erased au tomatica lly a t the cente r st ation aft[...]

Confiden tial Mailbox 203 Network Features No spec ial settin g is requ ired, you r machin e comes wi th this featu re ready to use. Y o ur machi ne receive s a confid ential fax the same way it rec eives a normal fax mes sage. When receiv ing the c onfid ential fax , the displ ay shows t he foll owing mess age (CON F . RCV REPO RT) and prints out [...]

Confident ial Mailbox 204 Use the follo wing proc edure t o store a docu ment i n a confi dentia l mailbo x in yo ur ma chine. O nce the confid ential document is stor ed in yo ur machi ne, it can be pol led b y another machine . NOTE 1. The confi dentia l file w ill be era sed au tomatica lly after b eing p olled. If you wis h to ret ain the confi[...]

Confiden tial Mailbox 205 Network Features After you ha ve been n otifie d that som eone h as transmi tted a confid ential do cumen t to your mach ine's mailbo x, use the followin g proced ure to prin t out the confiden tial doc ument. NOTE 1. The confide ntial f ile will be erase d autom aticall y after being prin ted out even if the set ting[...]

Confident ial Mailbox 206 If your memo ry beco mes full , or you just wan t to cl ean out y our conf idential documents, y ou ma y delete one or mor e confid ential faxes s tored in your ma chine by usin g the fo llowing p rocedure. Ther e are two types of c onfidentia l file dele tions, one is to delet e the file individuall y by its Confide ntial[...]

207 Network Features Sub-addressing The S ub-Addres sing func tion all ows you further rou ting, f orwardi ng or relay ing of do cumen t(s) to the desir ed recipi ent(s) when used in comb inatio n with Pa nasonic Internet Fax ca pable mode ls and/o r the Network ing versio n of HydraFax /LaserF A X softwar e. This functi on conforms to the ITU-T re[...]

Sub-addres sing 208 NOTE 1. separa te s the Sub -add ress f rom the T el eph one numbe r a nd is ind icate d by an "s" in the display . Setti ng t he Sub-addr ess i nto a One -T ouch/ ABBR. Di al ing Nu mber s 1 1:ONE- TOU CH 2:ABBR N O. 2 to sel ect “One-T ouc h”. or to selec t “ABBR.NO.”. Ex: ONE-TO UCH < > PRESS O NE-TO U[...]

Sub-ad dressing 209 Network Features Using One-T ouch/A BBR. Number Dialing The op eration is the sa me as for no rmal dialing Using Manual Number Dialing Use to separate th e T elephone n umber an d the S ub-addres s. NOTE 1. s eparat es th e Sub -ad dres s fro m th e T ele phone num ber a nd i s ind icat ed by an "s" in the di splay . 2[...]

210 Printout J ournals and Lis ts Journals and List s T o help you maintain rec ords of the do cumen ts you sent and r eceive d, as well as li sts of the numb ers you record, your m achine is equipped to print th e following journals and lists: Transactio n Journal , Individu al T ransm ission Journal , Commun ication Journal, O ne-T ouch/ Abbrev i[...]

Jour nals a nd List s 211 Printout Jour nals an d Lis t s An I ndividua l T ransm ission Journal contains the informa tion on the la test trans mission. Indivi dual T ransmission Journa l (Ind. XMT Journal) 1 PRINT O UT (1-7) ENTER N O. OR ∨∧ 2 6:IND. XM T JOURN AL? PRESS S ET TO P RINT 3 * PRINTI NG * IND. XM T JOUR NAL 6 6[...]

Journal s and Lis t s 212 Indivi dual T ransmission Journa l (Ind . XMT Jou rnal) Sample T ransaction Journal Sample Individual T ransmission Journal ( Ind. XMT Journa l) (1) (2) ***************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01 (3) (4) (5) (6) ( 7) (8) (9) (10) (11) (12) NO. COMM. PAGES FILE DURATIO[...]

Jour nals a nd List s 213 Indiv idual T r ansm ission Journa l (Ind. XMT J ourn al) Printout Jour nals an d Lis t s Explanation of Content s NOTE 1. Email transm ission s ent to mult iple lo cation s is recor ded as a singl e transa ction on th e Journ al. 2. The commu nication result shows "OK" when the s ender rece ives the DELIV ER Y N[...]

Journal s and Lis t s 214 The Co mmunicat ion Jour nal (Com m. Jo urnal) lets you ver ify whethe r the trans mission or polli ng was succ essful. Y ou may select the print out condi tion (Off/Alw ays/Inc. only ) in Fax P arameter No . 12. Sample COMM. J OURNAL Communic ation J ournal (Comm. Journal) ************** - COMM. JOURNAL - ****************[...]

Jour nals a nd List s 215 Communic ation Journal (Comm. Journ al) Printout Jour nals an d Lis t s Explanation of Content s (1) Indicatio n of co mmun ication m ode (2) S ta rt time of comm unicatio n (3) End time o f comm unicati on (4) File number : 001 to 999 (When the comm unicat ion is st ored int o memo ry , a file number is assign ed for eac [...]

Journal s and Lis t s 216 T o print a One-T ouch /Abbrev iated Nu mber and Directo ry Searc h List of t he tele phone numb ers you have stor ed. One-T ou ch/Abbre viated and Direc tory Sear ch List 1 PRINT O UT (1-7) ENTER NO . OR ∨∧ 2 2:ONE -TCH/ ABBR LIST ? PRESS S ET TO PRIN T 3 1:ONE -TOUC H/ABBR NO . 2:DIR. S EAR CH 4 for One-T ouch/ ABBR.[...]

Jour nals a nd List s 217 One-T o uch/Ab breviate d an d Directory Se arch Lis t Printout Jour nals an d Lis t s Sample One-T ouch List Sample ABBR. Numbe r List *************** -ONE-TOUCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01 (1) (2) (3) (7) ONE- STATION NAME EMAIL ADDRESS / TELEPHONE NO. TOUCH ROUTING SUB-ADDR (5) RO[...]

Journal s and Lis t s 218 One-T ou ch/Abbre viated and Direc tory Sear ch List Sample D irectory S earch Lis t *************** -DIR. SEARCH LIST- ******************* DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01 (8) (2) (1) (3) (7) STATION NAME ONE-TOUCH/ EMAIL ADDRESS / TELEPHONE NO. ABBR NO. ROUTING SUB-ADDR (5) ROUTING TSI (6) RELAY ADDR (ABBR NO.)[...]

Jour nals a nd List s 219 Printout Jour nals an d Lis t s T o print a P rogram List of the Dialing Patterns that you h ave previ ously en tered in to the Pro gram Keys . Sample Program Lis t Explanation of Content s Program List 1 PRINT O UT (1-7) ENTER N O. OR ∨∧ 2 3:PROG RAM L IST ? PRESS S ET TO P RINT 3 * PRINTI NG * PROGRA M LIS T ********[...]

Journal s and Lis t s 220 Samp le F A X Param ete r List Explanation of Content s F AX Parameter List 1 PRINT O UT (1-7) ENTER NO . OR ∨∧ 2 4:FAX P ARAM. L IST? PRESS S ET TO PRIN T 3 * PRINT ING * FAX PAR AMETE R LIST *************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 **** P.01 (1) (2) (3) (4) (5) PARAMETER D[...]

Jour nals a nd List s 221 Printout Jour nals an d Lis t s T o print the T oner Cartridge Order Forms Sample T oner Cartridge Order For m T oner Car tridge Order Forms 1 1:CLEA N ROL LER ? 3:PRIN T ORDER FO RM? 2 * PRINTI NG * TONER O RDER F ORM ********************************** > TONER CARTRIDGE ORDER FORM < *********************************[...]

222 Prob lem So lving T roubleshooting If Y ou Ha ve An y of Thes e Probl ems Mode Symptom Cause / Action Page During T ransmission Documen t doesn' t feed/ multiple fee d 1. Check tha t your documen t is free o f st aples an d p aper clips , and that it is not gre asy o r torn. 2. Check that y our docum ent is the righ t type to send through [...]

T rou blesho otin g 223 Problem Solving Print Copy Q uality V ertical li nes printi ng on the rec eived doc ument Print out a Journal report (e.g . FUNCTION, 6, 1 , SET and 1) and chec k quality to make sure wheth er your mach ine has troub le. If Journ al rep ort qua lity is OK, you r mac hine has no p roblem, repor t to the se nding part y that t[...]

T rou blesho otin g 224 T AM Interf ace T rouble in Unattended T AM I/F Mode (OUT Mode ) Cannot utilize the remote tu rn-on featu re of the tel ephon e answ erin g machi ne (T AM). The fa x machi ne always ans wers afte r th e 8th ring. This featu re is not com pat ible. The fax ma chine is designed to answer after 8 rin gs if t he T AM does not an[...]

T rou blesho otin g 225 Problem Solving T AM Interf ace T rouble In Unatten ded Fax Mode (OU T Mod e) Fax machi ne will not start to re cei ve wi th t he telepho ne ans wering machin e in the a uto- ans wer mod e. Incr ease the ring c ount for d etecti on on the teleph one answ ering mac hine. -- Mode Symp tom Cause / Action Page[...]

T rou blesho otin g 226 When somethi ng unu sual oc curs, the displ ay may show o ne of t he Informa tion Co des li sted b elow . These will h elp you to identi fy and c orrect the problem. Informati on Code s Info. Code Meaning Action Page 001 Recordi ng p aper jamm ed whe n feedi ng from the 1st cassette . Remove th e jamme d p aper . 231 002 Rec[...]

T rou blesho otin g 227 Informati on Code s Problem Solving 412 No data from the tra nsmittin g side. Check with the ot her p arty . -- 414 Polling pass word do es not match. Check the po lling pa ssword. 139 415 Polling tra nsmiss ion error . Check the po lling p assw ord. 139 416/ 417 418/ 419 Received dat a has too many errors. Check with th e o[...]

T rou blesho otin g 228 Informati on Code s NOTE 1. After identi fying the proble m and verifying the re commend ed action , if the informati on Code s keep reoc curin g or for h elp on In formati on Code s that app ear on y our mach ine bu t are no t listed ab ove, p lease c onta ct your l ocal Pa nasonic Authori zed Dealer . 716 Cannot l ogon to [...]

T rou blesho otin g 229 Problem Solving Error Messa ge Sen t to t he Sen der Error message s tha t are em ailed fr om you r machine to the original sender during remote programmi ng of the Auto Dialer vi a email. Internet F AX Return Receipt E rrors Message s Error m essages tha t are printed on the Inter net Fax Retur n Receipt wh en remote pro gr[...]

T rou blesho otin g 230 Email ABBR Progr amming Errors 1 1 Error : <Pro grammed ABBR overwri te prohibi ted. Use op en ABBR on ly .> Can n ot over write ex isting p rogr ammed d ata, use the "Del ete" command to eras e the e xisting data fi rst. 12 Permiss ion den ied : <Pass word i s incorrect.> Correct the pa ssword and try [...]

T rou blesho otin g 231 Problem Solving If the recordin g paper be comes jammed in the ma chin e, the dis play wil l show a n Infor mation Cod e 001, 002, 007 or 008. NOTE 1. The Recording Pa per Jam messag e display is reset o nly by opening an d closin g of the Pri nter Cover. Clearing a Recording Paper Jam T o clear the jam, Info. Code 001, 0 02[...]

T rou blesho otin g 232 If a d ocument b ecomes j ammed in the machi ne, the display wi ll show th e Informat ion Cod e 030 or 0 31. Clearing a Document Ja m T o clear t he j am 1 (1) Open the ADF Door . (2) Remov e the jamm ed docum ent.[...]

T rou blesho otin g 233 Problem Solving If the rec eiving party re ports that the re ceived d ocumen ts were black, or contained blac k lines, try making a copy on your unit to verify . If the c opy is bla ck or has bl ack line s, the docum ent Scanni ng Area i s probably dirty and must be cleane d. Cleani ng the Doc ument Scann ing Area T o clean [...]

T rou blesho otin g 234 If you fi nd toner on the bac k of the r ecording paper, the printer rol ler in the fu ser uni t is pro bably dirty . NOTE 1. If you ha ve in sta lled the option al cass ette(s ), load the Cleani ng Char ts into th e upp er cassette. Cleaning the Printer Roller T o clean t he Printer Rollers 1 1:CLEA N ROL LER? 3:PRIN T ORD [...]

T rou blesho otin g 235 Problem Solving If docum ent misfe eding occurs freq uently , we s uggest y ou adjust th e ADF . Adjusting the Automatic Document Feeder (ADF) T o adjust the ADF 1 Slide th e Pre ssure Adj ustin g Leve r to the desire d positi on dependi ng on th e conditi on. Position Condition T o preven t no fe ed troub le S tandar d posi[...]

T rou blesho otin g 236 The V erificati on S tamp contains ink. When t he stamp mark appears f aded or har d to see, the stamp shou ld be rep laced or r efilled w ith ink. NOTE 1. Please c onta ct your l ocal Pa nasonic deale r to purcha se a n ew st amp. See pag e 242 V erifica tion S tamp f or order num ber . V erification S t amp T o remove t he[...]

T rou blesho otin g 237 Problem Solving When you do not hear a dial tone through the tele phone co nnected to the ma chine or when the telepho ne does no t ring ( No autom atic re ceive). Check ing the T elephone Li ne 1 Unplug the T elep hone Line Cabl e from the telephone jack t hat was s upplied by the telephone company . 2 Plug a d ifferent reg[...]

238 Appendi x Specifications Comp atibility (G3 Fax ) ITU-T G roup 3 Comp atibility (LAN) IETF RFC 2305 , ITU-T T .37 S ta ndard Co mpliance (L AN) 10Base-T Ethe rnet (IEEE 802.3 ), 100Ba se-TX Fast Ethernet (IEEE80 2.3u) Connect or Interface s (LAN) 10/10 0 Base-TX po rt: RJ-45 Communic ation P rotocol (LAN) TCP/IP , SMTP , POP3, M IME File Forma [...]

Specifications 239 Appendix NOTE 1. The left and right p rint ma rgin is 0 .22 in (5.5 mm) w hen printing a Letter or Legal s ize d ocument with 60 0 dpi fr om a PC. Print Margi n (See Note 1) Recordi ng Paper C apaci ty Approx. 2 50 she ets (u sing 2 0 lb pape r) One-T ouch/Abbrevi ated Dia ling Memo ry Ca pac ity 132 st atio ns (includ ing 28 One[...]

Specifications 240 Power Sup ply 108-132 V AC, 47-63 Hz, Sing le Phase Power Cons umption St andby (Energy-S aver : O n) Approx. 8 .0 Wh S tandby (Ene rgy- Saver : Off) App rox. 23. 0 Wh [Room te mperature : 77 ° F (2 5 ° C)] T ransm ission Approx. 1 9.0 W Recepti on Appro x. 470 W Copy Appro x. 470 W Max Approx . 470 W Dimensio ns 14.6 (W) x 18.[...]

241 Appendix Recording Paper Specifications In gener al, mos t photo copy papers will also work ve ry well . There are many "name" and "ge neric" br ands of paper ava ilable. We recom mend th at you tes t various papers unti l you ob tain the res ults you are looking for . The fol lowing tab le summa rizes the major s pecific at[...]

242 Options and Supplies Pleas e contact your lo cal Pana soni c dealer for ava ilabili ty . A. Options: B. Supplies: Order No. Illustration Description UE-403176 Handse t Kit UE-409070 25 0 sheet s Let ter / Leg al / A4 Siz e Paper Ca ssette w ith the Feeder Unit UE-410046 Expan sion F lash Memory Card, 2 MB UE-410047 Expan sion F lash Memory Card[...]

Options an d Supp lies 243 Appendix Before installin g, make s ure that there is no do cument fi le(s) s tored in the mem ory . Y ou may conf irm by printi ng out a F ile List ( See page 160 ). When t he mem ory card is insta lled, the machine w ill initial ize the docume nt memo ry , al l co ntents stored i n the docum ent mem ory at that t ime wi[...]

244 FCC Notice for User in USA This equipmen t has been t ested a nd found to c omply wi th the lim its for a Class A digital de vice, pur suant to part 15 of t he FCC Rules. Thes e limits a re designed to prov ide reas onable pro tectio n against harmful interf erence when th e equipm ent is operat ed in a comm ercial environ ment. This eq uipment[...]

FCC Notice for User in USA 245 Appendix For prot ection agai nst the ri sk of electr ic shock, al ways disco nnect all c ables from the wall out let before serv icing, m odifying or install ing the eq uipmen t. This equipmen t may n ot be used on coin s ervice p rovided by the tel ephone company nor c onnected to party lines . Conne ction to party [...]

246 Notice to User in Canada Befor e installing this eq uipment, us ers sho uld ensure th at it is per missibl e to be co nnected to the faci lities of the lo cal telec ommunic ations co mpany . The equi pment must a lso be ins talled using an acceptable met hod of conn ection. T he cu stomer sho uld be aware that complia nce with th e above c ondi[...]

Notice to User in Canada 247 Appendix Avant d'ins taller ce matérie l, l'u tilisate ur doit s'assur er qu'il est pe rmis d e le ra ccorde r aux i nstallation s de l'ent reprise loc ale de tél écommuni cation. Le matéri el doit égal ement ê tre installé e n suivan t une métho de accep tée de rac cordeme nt. L'a[...]

248 Glossary 10Base-T /100Base -TX An E ther net sta ndar d for c abl e. The 10/10 0 refers to it s 10 /100 M bps bandwid th, the base t o sin gle chan nel b aseband, and the T to the T wisted p air . The cable uses two p airs o f unsh ielde d twiste d wires. ABBR. No. (Abbreviated Num be r) The ability to store a full telep hone nu mber or e mail [...]

Glossary 249 Appendix DTMF (Dual T one Mult i- Frequency) Dialing method th at sen ds a di ffe rent se t of frequ encies f or each digit o f the telep hone keypa d. Co mmonly refers to t ouch to ne dia ling. ECM (Error Correction Mode) The abili ty to c orrect trans missio n errors as detect ed during the tra nsmittin g phone c all. Email Address T[...]

Glossary 250 Information Code A code that is i nternal ly gen erated by your F ax st ating a specifi c ope rational e rror or m achine failure. Information Code A code that is i nternal ly gen erated by your F ax st ating a specifi c ope rational e rror or m achine failure. Initial Sending St ation In a relay net work, the st ation t hat is origin [...]

Glossary 251 Appendix Network Any time you co nnect 2 or more computers togethe r so that they can share resou rces, yo u have a c ompute r network . Connec t 2 or more networks toget her and yo u have an in ternet. Network Ad dress An individ ual 4-di git address ing nu mber assi gned to a One-T ouc h/ Abbrev iated numb er that identifie s a pa rt[...]

Glossary 252 Router (Ga teway) A spec ial pur pose com puter (or so ftware p ackag e) that h andles th e connec tion be tween 2 or more ne tworks. Gateway s act like traf fic cops, the y spend th eir time looking a t the des tinati on address es of the pac ket s pa ssing thro ugh th em and de cidin g which route to s end th em on. Sel ecti ve Re ce[...]

253 Appendix ITU-T Image N o. 1 All spec ificati ons are based on t he ITU -T Image No. 1 (The sample s hown be low is no t to scal e).[...]

Index 254 A ABBR. Diali ng Number ................... ................... .. 72 ABBR. Nu mber List ............ ................... ............. 217 Abbrevia ted Dialing ............ ................... .... 109 , 114 Abbrevia ted Email Addressing ........ ............. ........ 94 Access Code ............... ............. .................... ...[...]

Index 255 Memory Transmi ssion Reservation ............ 98 , 118 Monitor Vo lume ........... .................... ............. ........ 43 Multi- Station Transmi ssion ( Broadcas ting) . 97 , 111 N Network Printer ..... ................... ............. ............... 26 Network Scann er ........ ............. ................... 25 , 179 O Off-H[...]

Panasonic Digital Document Company Unit of Matsushit a Electric Corporation of America T w o Panasonic W ay Secaucus, New Jersey 07094 Printed in Japan Panasonic Canada Inc. 5770 Ambler Drive, Mississauga, Ontario L4W 2T3 March 2003 DZSD001613-3 M030-3033 For Service , Call: P A NASONIC DIGIT AL DOCUME NT COMP ANY MA KES NO W ARRANTIES, GUARANTE ES[...]