Panasonic KX-F580 manual

Personal Facsimile Model No. KX-F580 Contents Installation and Connection .... p . 6 Initial Preparation ............ p . 1 1 Basic Operations ............ p . 1 7 Advanced Operations ......... p . 2 6 T roubleshooting and Routine Care ................ p . 4 9 General Information .......... p . 5 6 Please read these Operating Instructions before us[...]

2 Thank you for purchasing the Panasonic Facsimile. Attach your sales receipt here Things you should keep records of Caution: The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile; —Date and time o[...]

3 Important safety instructions When using this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following: 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this product. 3. Unplug this product from wall outlets befo[...]

4 T able of Contents Installation and Connection Location of controls ........................................................... 6 Installing your unit ............................................................. 8 Connections ................................................................... 10 Initial Preparation Setting the date, time, logo a[...]

5 Using an external telephone answering machine .......................... 38 Changing the logo print position ............................................. 42 Changing the display contrast ............................................... 42 Setting the friendly reception ................................................. 43 Setting the handset switc[...]

6 Location of controls Front view Document guide(s) (p. 18) Document entrance Microphone (p. 17) Document exit Front lid open button (p. 8, 53) Document feeder tray (p. 18) Paper stacker (p. 9) Speaker[...]

7 Control panel 2 3 4 5 6 7 8 9 0 TONE REDIAL/PAUSE FLASH 1 MUTE ABC DEF GHI JKL MNO PRS TUV WXY OPER MIC SP-PHONE HELP DIRECTORY MENU RESOLUTION AUTO RECEIVE FAX 1 2 3 4 5 6 7 8 9 10 LOWER VOLUME STOP START/COPY/ SET RINGER HANDSET SP-PHONE HELP (p. 10) Dial keypad FLASH (p. 30) TONE (p. 30) MUTE (p. 17) REDIAL/PAUSE (p. 30) SP-PHONE (p. 17, 29) A[...]

8 5 Place the handset on the handset cradle and close the lids securely. If the following message is displayed when the unit is turned on, the handset cradle is not installed correctly. Check step 4 again. 4 Press down on the marked on the handset cradle until it clicks into place. Make sure the two hooks lock the handset cradle firmly. 3 Insert th[...]

9 Install the paper stacker. 3 Close the back lid by gently pressing down on both ends. 2 Insert the leading edge of the recording paper between the recording paper roller and the silver plate. 1 Open the back lid by lifting up the tabs located on both sides. Install a recording paper roll in the unit. Make sure that the shiny side of the paper is [...]

10 Connections Note: For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). You can connect an extension phone or a telephone answering machine to the unit on the ex[...]

11 Setting the date and time 23 456 789 0 1 1 Press . MENU Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of the each page transmitted from your unit. To change the print position, see page 42. 2 Press , then . 0 1 3 Press . START / COPY / SET 4 E[...]

12 Setting your logo 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 0 2 3 Press . START / COPY / SET 4 Enter your logo up to 30 characters. Refer to the instructions on page 13. Usually the logo is a company, division or personal name in an abbreviated form. 5 Press . START / COPY / SET 6 Press . MENU SY ST EM S ET UP YO UR L OG O LO GO = Dial[...]

13 The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0-9 and direct call station 1 will alternately select a character as shown below. How to enter characters and symbols 1 2 3 4 5 6 7 8 9 10 11 12 13 1 [ ] { } + - / = , . _ A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o[...]

14 Selecting the receive mode The unit combines the functions of facsimile and telephone as well as providing a TAM (Telephone Answering Machine) interface. This unit has two types of receive modes; AUTO RECEIVE and MANUAL RECEIVE. —When you are unable to answer, set the AUTO RECEIVE mode. —When you are available, set the MANUAL RECEIVE mode. P[...]

15 Changing the setting of the AUT O RECEIVE mode 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 0 5 3 Press . START / COPY / SET 4 Press or to select the desired setting. 5 Press . START / COPY / SET 6 Press . MENU SY ST EM S ET UP AU TO R EC EI VE MO DE =F AX You can select either FAX mode (pre-selected setting) or EXT.TAM mode in the AUTO R[...]

Adjusting volumes ¡ Ringer volume Press ( / ¨ ) while the unit is idle. 3 levels (high/low/off) are available. To turn the ringer off: 1. Press ( ) repeatedly. The following message will be shown. 2. Press . While the ringer volume is set to off: The display will show the following message and the unit will not ring when receiving a call. ¡ Hand[...]

17 Making voice calls 1 Press or lift the handset. SP-PHONE 2 Dial a phone number. If you misdial, hang up and dial again. 3 When the other party answers, speak into the microphone or handset. 4 When finished, press again or hang up the handset. SP-PHONE Answering voice calls 1 When the unit rings, lift the handset or press . SP-PHONE 2 When finish[...]

18 600 mm (23 5 / 8 ") Paper width 216 mm (8 1 / 2 ") 128 mm (5") 128 mm (5") 216 mm (8 1 / 2 ") 208 mm (8 3 / 16 ") 4 mm Scanned area Single sheet: 45 to 90 g /m 2 (12 to 24 lb.) Multiple sheets: 60 to 75 g /m 2 (16 to 20 lb.) Minimum size Maximum size Effective scanning area Document weight T ransmitting documents Do[...]

19 1 Insert the documents FACE DOWN until a beep tone is heard. 2 Press or lift the handset. SP-PHONE 3 Dial a phone number. If you misdial, hang up and dial again. 4 When a fax tone is heard, press . START / COPY / SET 5 Hang up the handset if using it. Note: If the other party answers your call, ask them to start receiving a fax, then press your [...]

20 Receiving documents Receiving fax documents manually 1 When the unit rings, lift the handset or press to answer the call. SP-PHONE 2 When: —document reception is required, —a slow beep is heard, or —no sound is heard, press . START / COPY / SET 3 Hang up the handset if using it. The recording paper will print out face side down. Press . ST[...]

21 Receiving fax documents only (F AX mode) When you turn on the AUTO RECEIVE mode that is set to FAX, the unit will work as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes. Setting the F AX mode ring count This fea[...]

22 A call is received. The unit will automatically answer a call without ringing. (At this point, a telephone fee will be charged to the caller.) If extension telephones are connected, they will only ring before the call is answered. ƒ 1 The unit will now distinguish between a voice and fax call by detecting the calling tone. The unit will receive[...]

23 Setting the TEL/F AX mode ring count 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 0 9 3 Press . START / COPY / SET 4 Press or to select the desired number. 5 Press . START / COPY / SET 6 Press . MENU SY ST EM S ET UP TE L/ FA X RI NG RI NG =1 Note: If an extension telephone with a caller ID or call display feature is connected to the same[...]

24 Setting the silent fax recognition ring count 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 3 0 3 Press . START / COPY / SET 4 Press or to select the desired setting. 5 Press . START / COPY / SET 6 Press . MENU SY ST EM S ET UP SI LE NT F AX RI NG RI NG =3 When a fax call is received in the TEL/FAX mode, the unit will automatically activat[...]

25 Making a copy 1 Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard. 2 Press . START / COPY / SET Any transmittable document can be copied (see page 18). Note: When copying, the unit will automatically select FINE resolution. To change the resolution, press . You can make or receive a voice call while making a copy. RESOL[...]

26 2 3 4 5 6 7 8 9 0 1 1 Press until the following message is displayed. MENU 2 a: Programming for one-touch dialing: For upper stations (1 - 5) Press one of the direct call station keys. For lower stations (6 - 10) Press , then press one of the direct call station keys. b: Programming for speed dialing: Press , then press the desired 2-digit numbe[...]

27 Making voice calls using automatic dialing 1 Press or lift the handset. SP-PHONE 2 a: Using one-touch dialing: For upper stations (1 - 5) Press the desired direct call station key. For lower stations (6 - 10) Press , then press the desired direct call station key. b: Using speed dialing: Press , then press and the desired 2-digit number (00 - 49[...]

28 Electronic telephone directory The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document tray first. 1 Press . DIRECTORY 2 ¡[...]

29 V oice contact (talking to the caller during or after fax reception or transmission) You can have a conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party's unit is equipped with a voice contact feature. Initiating voi[...]

30 T ONE, FLASH and REDIAL/P AUSE buttons T ONE button 2 3 4 5 6 7 8 9 0 1 The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode. Entering pauses If the REDIAL/PAUSE button is pressed durin[...]

31 To place a call and recover a document from another machine, follow the steps below. Make sure that no documents have been fed into your unit and that the other party's machine is ready for your call. Note: When delayed transmission (page 32) is set to ON, transmit polling is not available. 1 Insert the documents FACE DOWN. 2 Press until th[...]

32 Note: You can receive, transmit and copy documents while delayed transmission is set. When transmit polling (see page 31) is ON, delayed transmission is not available. Delayed transmission (sending a fax at a later time) Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of lo[...]

33 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 2 3 3 Press . START / COPY / SET 4 Press or to select “ON”. If this feature is not required, select “OFF”. 5 Press . START / COPY / SET 6 Press . MENU SY ST EM S ET UP OV ER SE AS M ODE MO DE =O FF Note: After transmission, this feature will be turned off automatically. You may experien[...]

34 Remote fax receiving 1 When a call is received, lift the handset of the extension phone. 2 When: —document reception is required, —a slow beep is heard, or —no sound is heard, enter the remote fax activation code FIRMLY . If you have an extension phone connected to your facsimile unit or on the same line, it is possible to receive a fax me[...]

35 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 2 4 3 Press . START / COPY / SET 4 Press or to select “ON”. If this feature is not required, select “OFF”. 5 Press . START / COPY / SET 6 To change the junk mail prohibitor ID, enter the desired 2-digit number. 0, #, and cannot be used. SY ST EM S ET UP MO DE =O N This feature prevents [...]

36 Receiving with distinctive ring service 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 3 1 This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON.[...]

37 Signaling your pager that you have received a This feature allows your unit to call your pager when your unit receives a fax message. 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 7 0 3 Press . START / COPY / SET fax document SY ST EM S ET UP FA X PA GE R MO DE =O FF 4 Press or to select “ON”. If this feature is not required, select ?[...]

38 This unit can be connected to an external telephone answering machine (TAM). When the EXT. TAM mode is selected, incoming voice messages will be recorded on the telephone answering machine and fax messages will be received by the facsimile unit. Using an external telephone answering machine Setting up the answering machine 1. Connect the telepho[...]

39 Advanced Operations How to receive incoming calls in the EXT .T AM mode When a call is received, the facsimile unit and external telephone answering machine will work as follws. A call is received. The facsimile unit will activate the fax function to receive a document. The external telephone answering machine will record the caller’s message.[...]

40 Setting the remote T AM activation ID If your answering machine is equipped with a remote operation feature, set the same access code on the facsimile unit as programmed on the answering machine. This feature prevents the facsimile unit from activating the fax function when you operate the answering machine from a remote location. This code can [...]

41 Advanced Operations Setting the silent detection This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT. TAM mode. Helpful hints: If you wish to receive documents from stations that do not send a calling tone after dialing, activate this feature. If you u[...]

42 Changing the display contrast Use this feature to adjust the brightness of the display. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 3 9 3 Press . START / COPY / SET 4 Press or to select the desired setting. 5 Press . START / COPY / SET 6 Press . MENU SY S[...]

43 This unit work without the handset and handset cradle. When you do not use the handset and cradle, set this feature to NO HANDSET. USE HANDSET: Choose when you use the handset and handset cradle (pre-selected setting). NO HANDSET: Choose when you do not use the handset and handset cradle. Setting the handset switch 2 3 4 5 6 7 8 9 0 1 1 Press . [...]

44 Resetting the advanced features Use this feature to return the advanced features (see page 45) to their pre-selected settings. 2 3 4 5 6 7 8 9 0 1 1 Press . MENU 2 Press , then . 8 0 3 Press . START / COPY / SET 4 Press or to select “YES”. 6 Press again for confirmation. START / COPY / SET 7 Press . MENU SY ST EM S ET UP SE T DE FA UL T RE S[...]

45 Summary of user programmable features Basic features Code Feature Selection Initial setting Page #01 SET DATE & TIME mm/dd/yy hh:mm 11 #02 YOUR LOGO 12 #03 YOUR TELEPHONE NUMBER 12 #04 PRINT TRANSMISSION REPORT ERROR, ON, OFF ERROR 47 #05 AUTO RECEIVE MODE FAX, EXT.TAM FAX 15 #07 FAX RING COUNT 1– 4 rings 1 ring 21 #08 MANUAL RECEIVE MODE [...]

46 Printing reports and lists 1 Press until the following is displayed. MENU 2 For the basic feature list , press , then . For the advanced list , press , then . For the telephone number list , press , then . For the journal report , press , then . 4 3 2 1 You can print out following reports and lists from your unit. Basic feature list —provides [...]

47 Setting the transmission report printing One of the following choices is available. ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting). ON: The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print. 2 3 4 5 6 7 8 9 0 1 1 Press . ME[...]

48 Sample of journal report Communication result on the report When a problem has occurred, one of the following messages will be printed on the transmission and journal reports. PRINTED MESSAGE CODE MEANING COMMUNICATION ERROR DOCUMENT JAMMED The document is jammed. Remove the jammed document (see page 53). JUNKMAIL PROH. REJECT The junk mail proh[...]

49 Error messages on the display If the unit detects a problem, the following messages will appear on the display. DISPLAY MESSAGE CAUSE AND REMEDY There is something wrong with the unit. Contact our service personnel (see page 58). The document is not fed into the unit properly. Reinsert the document. If the misfeeding occurs frequently, clean the[...]

50 Before requesting help General PROBLEM CAUSE AND REMEDY The power cord or telephone line cord is not connected. Check the connections (see page 10). I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The REDIAL/PAUSE button does not function properly. During programming, I cannot enter the activ[...]

51 Fax Reception (cont.) PROBLEM CAUSE AND REMEDY The sender transmitted a faint document. Request them to transmit a clearer copy of the document. The recording image is faint. Copying PROBLEM CAUSE AND REMEDY The glass or rollers are dirty. Clean them (see page 55). A dirty pattern or a black line appears on the copied documents. The recording pa[...]

52 Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper as shown below. 4 Close the back lid by gently pressing down on both ends. 3 Replace the transparent guide and recording paper roll in the proper direction, and insert the leading edge[...]

53 If the unit does not release an original document during feeding, remove it as shown below. Clearing a document jam 1 Open the front lid by pressing the front lid open button. 2 Remove the jammed document. 3 Close the front lid by gently pressing down on both ends. Front lid open button Troubleshooting and Routine Care[...]

54 No feeding or multiple feeding occurs frequently, adjust the feeder pressure. Adjusting the feeder pressure A C B 1 Open the front lid by pressing the front lid open button. 2 Shift the position of the lever by using an instrument with a pointed end, like a clip or ball-point pen. Position A: Select this when documents do not feed. Position B: S[...]

55 Cleaning the inside of the unit If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder rollers, sub roller, rubber flap, white plate and glass. 1 Disconnect the power cord and the telephone line cord. 2 Open the front lid by pressing the front lid open button. 3 Clea[...]

56 FCC information If required by the telephone company, inform them of the following. FCC Registration No.: (found on the bottom of the unit) Ringer Equivalence No.: (found on the bottom of the unit) The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party lin[...]

Matsushita Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 P ANASONIC Facsimile Products Limited W a[...]

58 Service center directory OPERA TION ASSIST ANCE F AX ADV ANT AGE PROGRAM DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am – 8:00pm Monday–Friday, EST) PRODUCT INFORMA TION LITERA TURE REQUESTS DEALER LOCA TIONS Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters) 201-348-9090 (9:00am-8:00pm Monday-Fr[...]

59 Information for users For product service Service centers are listed on page 58. Call toll free 1-800-545-2672 for the location of an authorized service center. When you ship the product Carefully pack your unit, preferably in the original carton. Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to a[...]

60 Specifications 1. Applicable Lines: Public Switched Telephone Network 2. Document Size: Max. 216 mm (8 1 / 2 ") in width Max. 600 mm (23 5 / 8 ") in length 3. Effective Scanning Width: 208 mm (8 3 / 16 ") 4. Printing Paper Size: 216 mm ~ max. 50 m (8 1 / 2 " ~ 164') roll 5. Effective Printing Width: 208 mm (8 3 / 16 &quo[...]

61 Speed dialer list Station No. Name/Phone No. Station No. Name/Phone No. 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49[...]

62 Speed dialer list Station No. Name/Phone No. Station No. Name/Phone No. 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49[...]

63 Index A AUTO RECEIVE button ................. 14 AUTO RECEIVE mode ................. 14 Automatic dialing ..................... 26, 27 C Cleaning ................................ 55 COPY button ............................ 25 D Date and time ........................... 11 Delayed transmission ................... 32 DELETE key ...................[...]

Panasonic F AX ADV ANT AGE PROGRAM W e are proud to present the Panasonic Fax Advantage Program. It’ s an incredible service program that’ s full of exciting advantages! Customer Satisfaction In support of our one-year limited warranty * (parts and labor) on our current fax product line, Panasonic is proud to offer you the following service opt[...]