Panasonic KX-FM220 manual

Multi-Function Plain Paper FAX Model No. KX-FM220 Please read these Operating Instructions before using the unit and save for future reference. ¡ This product is designed for use in the United States of America, and may not operate in other countries. (See page 106 for more details.) ¡ Este producto ha sido diseñado para su uso en los Estados Un[...]

For your future reference Date of purchase Serial No. (found on the bottom of the unit) Dealer’s name and address Dealer’s telephone number 2 Thank you for purchasing the Panasonic Multi-Function Plain Paper Facsimile. Caution: ¡ The telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or b[...]

3 Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aero[...]

4 For Assistance, Call 1-800-435-7329 Before you start ¡ Included accessories RRRRRRRRRRRRRRRRRRRRRRR 6 ¡ Accessory order information RRRRRRRRRRRRRRRRRRRR 6 ¡ Overview RRRRRRRRRRRRRRRRRRRRRRRRRRRR 7 Installation ¡ Installing the diverter RRRRRRRRRRRRRRRRRRRRRRR 8 ¡ Installing the paper RRRRRRRRRRRRRRRRRRRRRRRR 8 ¡ Connecting the telephone lin[...]

5 Quick Start For Assistance, Call 1-800-435-7329 Advanced Operations Special Settings Multi-Function Center Troubleshooting and Routine Care General Information Special Settings Troubleshooting Error messages on the display RRRRRRRRRRRRRRRRRRRR 89 Before requesting help RRRRRRRRRRRRRRRRRRRRRRRR 91 If a power failure occurs... RRRRRRRRRRRRRRRRRRRRR[...]

Model No. Description KX-FA135 Film cartridge KX-FA136 KX-FA180 Replacement film Serial cable Specifications Comment 1 cartridge and 1 film [216 mm q 100 m (8 1 ⁄ 2 wq 328 P ) roll] 2 films [216 mm q 100 m (8 1 ⁄ 2 wq 328 P ) rolls] DB9 Female/DB25 Male Includes Adaptor The film has been already installed in the cartridge. Film only. Use w[...]

Overview Document feeder tray Recording paper set lever Diverter Paper stacker Paper tray Recording paper exit Document guide(s) Front cover open lever Serial interface connector (Used to connect to your PC with a RS232C cable. For system requirements, see page 74.) Document exit Recording paper entrance Microphone (Used to talk the other party whe[...]

8 Quick Start For Assistance, Call 1-800-435-7329 Installation Installing the diverter Insert the diverter into the slots on the main unit until it clicks into place. Installing the paper The recording paper size that can be loaded is letter or legal. The paper tray can hold up to 150 sheets of 75 g /m 2 (20 lb.) paper. Use 60 to 90 g /m 2 (16 to 2[...]

9 Quick Start Installation For Assistance, Call 1-800-435-7329 6 Pull out the paper stacker from the bottom of the unit completely. ¡ Do not place the unit in areas where the paper tray may be obstructed by walls, etc. 4 Fan the stack of paper to avoid a paper jam and insert the paper into the paper tray. ¡ The height of the stack of the paper sh[...]

Automatic dialing mode setting When the power cord is connected, the unit will start detecting the dialing mode. Display: Wait until one of the following messages is displayed: — If your line has touch tone service, the unit will display the following message: Display: — If your line has rotary pulse dial service, the unit will display the foll[...]

Control panel 11 Quick Start Installation For Assistance, Call 1-800-435-7329 Location of controls 1 2 ABC DEF JKL GHI MNO TUV OPER FAX/MSG.SYS. PRS TONE FLASH S T O P V O L U M E RIN GER /HA NDS ET /SPE AKE R D I RE C T O R Y M E NU F I LM R E M A I N I N G ME M O RY % C A LL S R E SO L U T I O N 1 10 2 11 3 12 4 13 5 14 6 15 7 16 8 17 9 18 LOWER [...]

12 Quick Start For Assistance, Call 1-800-435-7329 Installation HELP For assistance, press (HELP) . The unit will print a quick reference. Help function ALL MESSAGES REPEAT SKIP SLOW QUICK CHECK REC SELECT PLAYBACK GREETING MEMO/ 2WAY REC Location of controls (cont.) Used to select a greeting message (p. 43, 44). Used to check greeting messages (p.[...]

13 Quick Start Initial preparation For Assistance, Call 1-800-435-7329 1 2 3 4 5 6 7 8 9 0 Setting the date and time Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of each page transmitted from your unit. 1 Press (MENU) . Display: 2 Press K , then[...]

14 Quick Start For Assistance, Call 1-800-435-7329 Initial preparation 1 2 3 4 5 6 7 8 9 0 Direct call station keys Dial keys 1 2 3 4 0 9 8 7 6 5 1 2 6 7 3 8 1 [ ] { } + – / = , . _ ' A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 ( ) < > ! " # $ % & ¥[...]

15 Quick Start Initial preparation For Assistance, Call 1-800-435-7329 Setting your facsimile telephone number 1 Press (MENU) . Display: 2 Press K , then @ C . 3 Press (START/COPY/SET) . 4 Enter your facsimile telephone number up to 20 digits. ¡ The K button inserts a space and the J button a “+”. ¡ If you make a mistake, press (fi) / (fl) [...]

16 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Making voice calls 1 Press (DIGITALSP-PHONE) or lift the handset. 2 Dial the telephone number. ¡ If you misdial, hang up and dial again. 3 When the other party answers, speak into the microphone or handset. 4 When finished, press (DIGITALSP-PHONE) or hang up the handset. Voice [...]

17 Quick Start Basic operations For Assistance, Call 1-800-435-7329 Answering voice calls 1 When the unit rings, press (DIGITALSP-PHONE) or lift the handset. 2 When finished, press (DIGITALSP-PHONE) or hang up the handset. (DIGITALSP-PHONE) (START/COPY/SET) Handset (VOLUME) Ringer volume Press (VOLUME) ( ’ / ‘ ) while the unit is idle. ¡ 4[...]

18 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Making a copy Any transmittable document can be copied. 1 Open the document feeder tray. 2 Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard. 3 Adjust the document guides to the width of the document. 4 Press (RESOLUTION) repeatedly to the desired setting,[...]

19 Quick Start Basic operations For Assistance, Call 1-800-435-7329 128 mm (5 w ) 128 mm (5 w ) 600 mm (23 5 ⁄ 8 w ) 216 mm (8 1 ⁄ 2 w ) Paper width 216 mm (8 1 ⁄ 2 w ) 208 mm (8 3 ⁄ 16 w ) Scanned area 4 mm Minimum size Maximum size Effective scanning area Document weight Single sheet: 45 to 90 g /m 2 (12 to 24 lb.) Multiple sheets: 60 to [...]

20 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Document feeder tray (RESOLUTION) Transmitting documents 1 Open the document feeder tray. 2 Insert the documents FACE DOWN (up to 15 sheets) until a beep tone is heard. 3 Adjust the document guides to the width of the document. 4 Press (RESOLUTION) repeatedly to the desired setting[...]

21 Quick Start Basic operations For Assistance, Call 1-800-435-7329 Need help ?— Follow the voice guide FACE DOWN Dial keypad (START/COPY/SET) (DIGITALSP-PHONE) (MENU) 1 Press (MENU) until the following is displayed. Display: XMT VOICE GUIDE 2 Press (HELP) . 3 Insert the documents FACE DOWN until a beep tone is heard. 4 Press (DIGITALSP-PHONE) [...]

22 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Receiving documents (receive mode, etc.) Setting the receive mode The unit has two receive modes: The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance. Use this mode when you wish to use the unit solely as a facsimile machine or when you[...]

23 Quick Start Basic operations For Assistance, Call 1-800-435-7329 AUTO RECE IVE FAX/MSG.SYS. Friendly reception When you answer the call and hear a slow beep, the unit will automatically start fax reception even if you do not press (START/COPY/SET) . ¡ If this feature is not required, set to OFF (see page 64). When friendly reception is activate[...]

24 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode) When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device. If a fax call is detected, the unit will automa[...]

25 Quick Start Basic operations For Assistance, Call 1-800-435-7329 Pre-recorded greeting messages The unit has pre-recorded greeting messages. According to the situation, one of the following messages will be played to the caller. » When you do not record your own greeting message (page 43), the following message will be played. Hello! We are una[...]

26 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Operating the answering device Listening to recorded messages When the unit receives voice messages; — the NEW MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — a slow beep will sound if message alert (page 63) is set to[...]

27 Quick Start Basic operations For Assistance, Call 1-800-435-7329 Functions during playback » To repeat a message » Press (REPEAT) while listening to the message you want to repeat. » ¡ If you press (REPEAT) within 5 seconds of the beginning of the message, the previous message will be played. » ¡ To play back a specific message, press (RE[...]

28 Quick Start For Assistance, Call 1-800-435-7329 Basic operations Recording a telephone conversation 1 During the telephone conversation, open the station key panel. 2 Press (MEMO/2WAYREC) . Display: 3 To stop recording, press (STOP) or hang up. 2WAY RECORDING Station key panel (STOP) (MEMO/2WAYREC) Note: ¡ There may be legal restrictions in y[...]

29 Advanced Operations FAX (FAX ONLY) mode (receiving fax documents only) When you turn on the AUTO RECEIVE mode set to FAX (FAX ONLY), the unit works as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers. Special receiving modes 12 3 45 6 78 9 0 Changing the AUTO RECEIVE mode setting C[...]

30 TEL /FAX mode (automatic voice and fax recognition) Use this mode when you wish to receive voice calls with rings, but do not want to hear the unit ring when faxes are received. When a call is received, the unit will work as follows: A call is received. The unit will automatically answer the line without ringing. (At this point, a telephone fee [...]

31 Advanced Operations 1 2 3 4 5 6 7 8 9 0 1 Press (MENU) . Display: 2 Press K , then @ H . 3 Press (START/COPY/SET) . 4 Press or to select TEL/FAX. ¡ To return to the TEL mode, select TEL. 5 Press (START/COPY/SET) . 6 Press (MENU) . MODE=TEL/FAX[ ML ] MODE=TEL [ ML ] MANUAL RECEIVE SYSTEM SET UP (START/COPY/SET) (MENU) Dial keypad Setting the TEL[...]

32 TEL /FAX mode (cont.) Using the TEL/FAX mode 1 Record the TEL/FAX mode greeting message (see page 43). ¡ The TEL/FAX mode greeting message will be played to the caller when the unit automatically answers an incoming call. 2 Set the MANUAL RECEIVE mode to TEL/FAX (see page 31). 3 Make sure that the AUTO RECEIVE mode is turned off. ¡ If the FAX/[...]

33 Advanced Operations 1 2 3 4 5 6 7 8 9 0 Storing telephone numbers for automatic dialing The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers. One-touch dialing: 18 stations (Each of the 9 direct station keys is divided into an upper station and a lower station). Sp[...]

34 Making voice calls using automatic dialing 1 Press (DIGITALSP-PHONE) or lift the handset. 2a Using one-touch dialing: For upper stations ( 1– 9) Press the desired direct call station key. For lower stations (1 0– 18) Press (LOWER) , then press the desired direct call station key. 2b Using speed dialing: Press (DIRECTORY) , then press K and [...]

35 Advanced Operations P, Q, R, S, 7 T, U, V, 8 W, X, Y, Z, 9 0 Other symbols (Used for speed dialing.) Dial key 1 A, B, C, 2 D, E, F, 3 G, H, I, 4 J, K, L, 5 M, N, O, 6 Index Dial key Index 1 Press (DIRECTORY) . Display: 2 Press the dial key that corresponds to the first initial of the desired station name (see the index table below). Example: To[...]

36 Voice contact (talking to the caller during or after fax reception or transmission) You can have a conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party’s unit is equipped with a voice contact feature. Initiating voice c[...]

37 Advanced Operations 1 2 3 4 5 6 7 8 9 0 TONE button The TONE ( * ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. FLASH button The FLASH button functions as the hookswitch on a regular te[...]

38 Polling (retrieving fax documents) The polling feature allows you to receive a document from another compatible machine where you pay for the call. This saves the sending party the call charges. Receive polling 1 Press (MENU) until the following is displayed: Display: 2 Press (START/COPY/SET) . 3 Enter the telephone number by using regular diali[...]

39 Advanced Operations 1 Insert the documents FACE DOWN. 2 Press (MENU) . Display: 3 Press K , then B E . 4 Press (START/COPY/SET) . 5 Press or to select “ON”. ¡ If this feature is not required, select “OFF”. 6 Press (START/COPY/SET) . 7 Enter the telephone number by using regular dialing, one-touch dialing, speed dialing or the electronic[...]

40 Reserving transmission during fax reception While the unit is receiving documents, you can reserve your fax transmission to another station. The unit will automatically transmit documents after fax reception is completed. 1 Insert the documents FACE DOWN during fax reception. 2 Enter the telephone number by using regular dialing, one-touch diali[...]

41 Advanced Operations 1 2 3 4 5 6 7 8 9 0 Receiving using an extension telephone 1 Press (MENU) . Display: 2 Press K , then D A . 3 Press (START/COPY/SET) . 4 Press or to select the desired setting. ¡ If this feature is not required, select “OFF”. 5 Press (START/COPY/SET) . 6 Enter the new code number. 7 Press (START/COPY/SET) . 8 Press (MENU[...]

42 1 2 3 4 5 6 7 8 9 0 Receiving with a distinctive ring service This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON. The distinctive ring service give[...]

43 Advanced Operations Answering device Recording your own greeting messages The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for optimum performance. ¡ As for the ANS/FAX greeting message, you can choose either 16 seconds or 60 seconds of recording time (see page 66). ANS/FAX greeting message TEL[...]

44 Erasing your own recorded greeting messages 1 Open the station key panel. 2 Press (SELECT) until the desired greeting is displayed. Example: Message transfer greeting Display: 3 Press (ERASE) . 4 Press (START/COPY/SET) . 5 Press (STOP) . GREETING ERASED YES:PRESS SET ERASE OK? TRNS-GREETING Station key panel (SELECT) (ERASE) (STOP) (START/COPY/S[...]

45 Advanced Operations Transferring incoming call messages This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call . Message transfer: Program the transfer telephone number first. When an incoming message is recorded in your unit, th[...]

Transferring incoming call messages (cont.) 46 1 2 3 4 5 6 7 8 9 0 1 Press (MENU) . Display: 2 Press K , then F @ . 3 Press (START/COPY/SET) . 4 Press or to select the desired setting. MESSAGE: transfers incoming messages. PAGER: calls your pager. OFF: turns off this feature. 5 Press (START/COPY/SET) . 6 a: If you selected “MESSAGE” in step 4: [...]

47 Advanced Operations 51 50 50 51 51 51 Operating the answering device from a remote telephone The following operations can be performed from a remote location using a touch tone telephone. Set the unit to ANS/FAX in the AUTO RECEIVE mode before going out (see page 24). Skips the greeting message Repeats a message Skips a message New message playb[...]

48 Operating the answering device from a remote telephone (cont.) 1 2 3 4 5 6 7 8 9 0 Programming the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. 1 Press (MENU) . Display: 2 Press K , then A A . 3 Press (START/COPY/SET) . 4 Enter the desired numbe[...]

49 Advanced Operations Listening to messages 1 Call your unit. 2 Enter the remote operation ID during the ANS/FAX greeting playback. — The voice guide will tell you the number of new recorded messages. 3 Press D to listen to the new recorded messages. OR Press E or wait for 4 seconds to listen to all of the recorded messages. Voice guide example:[...]

50 Operating the answering device from a remote telephone (cont.) ■ To erase a specific message ■ Press J D while listening to the message you want to erase. ■ — A long beep and the voice guide will be heard. Then the unit will continue with the next message. ■ To erase all messages Erasing incoming messages from memory ■ Press J E to [...]

51 Advanced Operations ■ To re-record a greeting message ■ You can change the contents of the greeting messages for the ANS/FAX mode. 1. Press G to start recording. ¡ A long beep will sound. ■ 2. Speak clearly up to 16 seconds. ¡ If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 se[...]

52 1 2 3 4 5 6 7 8 9 0 OFF (pre-selected) 92% 72% Letter Legal Letter Letter Letter Letter, A4, Legal A4 Legal Size of original document Size of recording paper Mode Making a reduction copy When you copy documents that are longer than the recording paper, the unit can reduce the original document and print it out on one page by programming a suitab[...]

Code #21 #22 #23 #25 #26 #30 #31 #35 #36 #39 #41 #42 #43 #44 #46 #47 #54 #60 #67 #70 #79 #80 Page Preselected setting Available settings Feature LOGO POSITION JOURNAL AUTO PRINT OVERSEAS MODE DELAYED TRANSMISSION AUTO CALLER LIST SILENT FAX RECOGNITION RING RING DETECTION COPY REDUCTION RECEIVE REDUCTION LCD CONTRAST REMOTE FAX ACTIVATION CODE MESS[...]

Setting the ANS/FAX mode ring count This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on t[...]

1 2 3 4 5 6 7 8 9 0 55 Special Settings Setting the FAX (FAX ONLY) mode ring count This feature determines the number of rings after which the unit answers a call in the FAX (FAX ONLY) mode. You can choose from 1 to 4 rings. Helpful hints: ¡ To answer a call before the unit does, increase the number of rings. ¡ If you have difficulty in receiving[...]

56 Setting the TEL/FAX mode ring count This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX mode. You can choose from 1 to 4 rings. 1 Press (MENU) . Display: 2 Press K , then @ I . 3 Press (START/COPY/SET) . 4 Press or to select the desired number. 5 Press (START/COPY/SET) . 6 Press (MENU) . R[...]

57 Special Settings Setting the silent fax recognition ring count When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will switch back to the[...]

58 Setting the dialing mode If this feature is set to AUTO, the unit will automatically set the dialing mode to TONE or PULSE when the unit is turned on. If you cannot dial, change the dialing mode setting to TONE or PULSE by following the instructions below: 1 Press (MENU) . Display: 2 Press K , then A C . 3 Press (START/COPY/SET) . 4 Press or to [...]

59 Special Settings Changing the logo print position The logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in the following manner: OUT: Outside of the transmitted document’s paper size (pre-selected setting). IN: Inside of the transmitted document’s paper size. 1 Press (MENU) . Displa[...]

60 Sending documents overseas You may experience difficulty in transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below: 1 Press (MENU) . Display: 2 Press K , then B C . 3 Press (START/COPY/SET) . 4 Press or to select “ON”. ¡ If t[...]

61 Special Settings OFF 92% (pre-selected) 86% 72% Legal Letter Legal Letter Letter Letter, A4 Letter Legal A4 Legal Size of original document Size of recording paper Mode Receiving oversized documents When the size of the documents sent by the other party is as large as or larger than the recording paper, the unit can reduce each page of the docum[...]

62 Changing the display contrast Use this feature to adjust the brightness of the display. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. 1 Press (MENU) . Display: 2 Press K , then C I . 3 Press (START/COPY/SET) . 4 Press or to select the desired setting. 5 Press (START/COPY/SET) . 6 Press (MENU) . MODE=NORMAL [[...]

63 Special Settings 1 2 3 4 5 6 7 8 9 0 Setting the message alert When this feature is on, the unit will let you know with a slow beep that a caller’s message has been recorded. 1 Press (MENU) . Display: 2 Press K , then D B . 3 Press (START/COPY/SET) . 4 Press or to select “ON”. ¡ If this feature is not required, select “OFF”. 5 Press ([...]

64 Setting the friendly reception The friendly reception feature allows you to receive fax documents automatically without pressing (START/COPY/SET) . See page 23 for further details. If you set this feature to OFF, you have to press (START/COPY/SET) to receive fax documents each time you answer a call. 1 Press (MENU) . Display: 2 Press K , then D [...]

65 Special Settings 1 2 3 4 5 6 7 8 9 0 Setting the fax voice guidance One of the following choices is available (see pages 20 and 23). ON: The voice guidance message regarding fax transmission/reception and friendly reception will be heard after every transaction (pre-selected setting). OFF: The fax voice guidance will not be heard. ERROR: The fax[...]

66 1 2 3 4 5 6 7 8 9 0 Changing the recording time for the ANS/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. 1 Press (MENU) . Display: 2 Press K , then E D . 3 Press (START/COPY/SET) . 4 Press or to select the desired setting. 5 Press (START/COPY/SET) . 6 Press (MENU) . MODE=16s [ Ÿÿ ] GREETING TIME SYSTEM[...]

67 Special Settings 1 2 3 4 5 6 7 8 9 0 Signaling your pager that you have received a fax document This feature allows your unit to call your pager when your unit receives a fax message. 1 Press (MENU) . Display: 2 Press K , then G @ . 3 Press (START/COPY/SET) . 4 Press or to select “ON”. ¡ If this feature is not required, select “OFF”. 5 [...]

68 Setting the film detection If this feature is activated, the display will show the following message when the remaining film prints approx. 15 letter size documents: Display: ¡ If you are using regular film (100 m roll), the unit will also print a report. FILM NEAR EMPTY 1 Press (MENU) . Display: 2 Press K , then G I . 3 Press (START/COPY/SE[...]

69 Special Settings 1 2 3 4 5 6 7 8 9 0 Resetting the advanced features Use this feature to return the advanced features (see page 53) to their initial settings. 1 Press (MENU) . Display: 2 Press K , then H @ . 3 Press (START/COPY/SET) . 4 Press or to select “YES”. 5 Press (START/COPY/SET) . ¡ If this feature is not required, press (STOP) . 6 [...]

70 1 2 3 4 5 6 7 8 9 0 Printing reports and lists You can print out the following reports/lists from your unit: Feature list — provides you with the current settings of the basic and advanced programming features (see page 53). Telephone number list — provides you with telephone numbers and their station names which are stored in automatic dial[...]

71 Special Settings Setting the transmission report printing One of the following choices is available: ERROR: The transmission report will print out only when fax transmission fails. ON: The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print (pre-selected setting). 1 Press (MENU) [...]

72 CODE MEANING PRINTED MESSAGE Journal report sample Transmission report sample Communication messages on the report When a problem has occurred, one of the following messages will be printed on the transmission and journal reports: COMMUNICATION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER FAX NOT RESPOND PRESSED THE ST[...]

73 Special Settings Setting the caller list to print automatically This unit will automatically print a caller list after every 35 calls. After printing, the caller list will still remain in memory and the oldest communication will be erased when a new communication is received. 1 Press (MENU) . Display: 2 Press K , then B F . 3 Press (START/COPY/S[...]

74 Preparation Connecting to a computer To run the Multi-Function Center software, you need the following software and hardware. ¡ IBM PC 386, or higher, or compatible meeting all AT bus specifications (DX 33Mhz minimum recommended). ¡ Microsoft Windows 3.1, 3.11 or Windows 95. ¡ Hard Disk drive with at least fourteen (14) MB of available stora[...]

75 Multi-Function Center Installing the Multi-Function Center software 1 Start Windows 3.1/3.11/95 and close all applications. 2 Insert disk #1 into disk drive A (or B). 3 For Windows 95 users: Click Start and select Run... . For Windows 3.1 or 3.11 users: From the Program Manager, click File and select Run... . 4 At the command line, type “ a (o[...]

76 Printing/faxing from a Windows application Printing documents from a Windows application You can print documents created from a Windows application. Select Panasonic MFC Print as your printer. For example, to print from Microsoft Word, proceed as follows. For Windows 95 Users: 1 Open the document you wish to print. 2 Select Print from the File m[...]

77 Multi-Function Center For Windows 3.1/3.11 Users: 1 Open the document you wish to print. 2 Select Print from the File menu. ¡ The Print dialog box will appear. <Fig. 1> 3 Select the Setup button. ¡ The Print Setup dialog box will appear. 4 Select Panasonic MFC Print from the Specific Printer field. <Fig. 2> 5 Select the Options b[...]

78 Faxing from a Windows application You can access the fax function from a Windows application by using the Print command in the File menu. Select Panasonic MFC Fax as your printer. To send a document created from Microsoft Word, proceed as follows: For Windows 95 Users: 1 Open the document you wish to send. 2 Select Print from the File menu. ¡ T[...]

79 Multi-Function Center For Windows 3.1/3.11 Users 1 Open the document you wish to send. 2 Select Print from the File menu. 3 Select the Setup button. ¡ The Setup dialog box will appear. 4 Select Panasonic MFC Fax from the Specific Printer field and then select Options . <Fig. 1> ¡ The Panasonic MFC Fax dialog box will appear. <Fig. 2[...]

80 Receiving faxes on your PC Setup for receiving faxes on your PC Status messages Complete — The facsimile was received successfully but has not been printed, saved or viewed yet. Incomplete— An incomplete facsimile was received and has not been printed, saved or viewed yet. Recovered— The system failed before the facsimile was completely re[...]

81 Multi-Function Center Viewing received faxes on the PC screen To view a fax in your Inbox 1 Select the fax you wish to view in the Inbox window . <Fig. 1> 2 Select View from the File menu of the Message Center Inbox window or click the VIEW button on the toolbar. ¡ The Viewer application window will display the selected fax. <Fig. 2>[...]

Receiving faxes on your PC (cont.) 82 1 Select the document you wish to print in the Inbox window . 2 Select Print from the File menu or the PRINT button from the toolbar. <Fig. 1> ¡ The Print dialog box will appear. <Fig. 2> 3 If you want to change your selected printer or print setup, select Setup . ¡ The Print Setup dialog box will[...]

83 Multi-Function Center Faxing a document on the facsimile unit 1 Place the document(s) on your fax machine. <Fig. 1> 2 For Windows 95 Users: Select the Start button. Point to Programs , point to Multi-Function Center , then click Send From Fax . For Windows 3.1/3.11 Users: Double click Send From Fax in the Multi-Function Center program grou[...]

Making an Address Book The Address Book is your personal information database for fax and telephone numbers. 84 To make the Address Book: 1 For Windows 95 Users: Select the Start button. Point to Programs , point to Multi-Function Center , then click Address Book . For Windows 3.1/3.11 Users: Double click Address Book in the Multi-Function Center p[...]

85 Multi-Function Center Scanning and saving documents Your facsimile unit can be used as a scanner to enable you to incorporate image files into other Windows applications. The scanned file can be saved as an .ALA (image) file, a .TIF, .PCX, .DCX, or .BMP file. 1 Place the document(s) on your fax machine. <Fig. 1> 2 For Windows 95 Users:[...]

86 Receiving faxes directly to your fax machine If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your facsimile machine, set one of the following. —Pause your Inbox on the PC —Turn off the PC LINK on the facsimile unit To pause your Inbox From the Inbox window select Pause Inbox from [...]

87 Multi-Function Center Getting help for further information To obtain information about the Multi-Function Center applications, use the help function. For help, follow these steps. Editing images ¡ Clearing portions of an image ¡ Copying to the Windows Clipboard ¡ Cropping images ¡ Cutting images ¡ Cutting or copying an entire image ¡ Inver[...]

88 ¡ Cover pag e— Creating and Setting up ¡ Setting Up Your Personal Informatio n— PC Fax Logo, Telephone Number, and Night Delivery Time ¡ Time/Date stamp on received faxes ¡ Resending a fax ¡ Automatically printing incoming faxes ¡ Loading the Message Center automatically Received Faxes ¡ Inbox Activity Log ¡ Automatically deleting yo[...]

¡ There is something wrong with the unit. Contact our service personnel (p. 104). ¡ The front cover is open. Close it. ¡ The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers inside the unit (p. 101). If the problem remains, adjust the feeder pressure (p. 98). ¡[...]

90 ¡ The fax function cannot be operated on the PC. The RS232C cable is not connected correctly, or the software is not running on the PC. ¡ The unit is checking if the film is set correctly. Wait for a while. ¡ The other fax machine does not have a polling feature. Check with the other party. ¡ The receiving unit is busy or ran out of recordi[...]

91 Troubleshooting and Routine Care For Assistance, Call 1-800-435-7329 CAUSE & REMEDY PROBLEM Before requesting help I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The REDIAL/PAUSE button does not function properly. The receive mode does not function as explained on page 22. During program[...]

92 For Assistance, Call 1-800-435-7329 Before requesting help (cont.) I cannot receive documents automatically. The recording image is faint. The printing quality is poor. A blank sheet is ejected after the received documents are printed out. ¡ The receive mode is set to the TEL mode. Set to the ANS/FAX, TEL/FAX or FAX (FAX ONLY) mode. ¡ The time[...]

93 Troubleshooting and Routine Care For Assistance, Call 1-800-435-7329 If a power failure occurs... When a power failure occurs, note the following: ¡ The unit will not function during a power failure. ¡ Transmission and reception will be interrupted. Check the transaction by printing a journal report. ¡ If fax documents are stored in memory, t[...]

94 For Assistance, Call 1-800-435-7329 Error codes on your PC when using Multi-Function Center software When using the Multi-Function Center software and the printer or scanner function is initiated and an error occurs, an 8 digit error code will be displayed on the status log window. See the printer 8 digit error code below and the scanner 8 digit[...]

95 Troubleshooting and Routine Care For Assistance, Call 1-800-435-7329 » Error code for “Scanner not ready.” status: Document feed: When this digit is “1”, the document is not fed into the unit properly. Reinsert the document. Document jam: When this digit is “1”, the document is jammed. Remove the jammed document (p. 98). Cover open:[...]

96 Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 97. When paper has jammed under the film cartridge The display will show the following message: Remove the jammed paper as follo[...]

97 Troubleshooting and Routine Care Pull the recording paper set lever forwards, then pull out the jammed recording paper from the recording paper entrance. When paper has jammed near the recording paper exit The display will show the following message: Remove the jammed paper as follows: REMOVE PRINTOUT When paper has jammed near the recording pap[...]

98 A C B Clearing a document jam If the unit does not release the original document during feeding, remove the document as follows: 1 Slide the front cover open lever forward to unlock the front cover and lift open. 2 Remove the jammed document carefully. 3 Close the front cover securely by pushing down on both ends. 1 Slide the front cover open le[...]

99 Troubleshooting and Routine Care Checking the remaining film Press (FILMREMAINING) while the unit is idle. The display indicates the approximate amount of remaining film. When the film indicator points to this position, the remaining film will print up to 25 pages of letter size documents. Prepare a new film or film cartridge for replacem[...]

100 1 5 Insert the blue gear into the blue core of the new film. 1 6 Insert the three green gears into the remaining cores of the new film. Guide tabs Blue gear Blue core Slots Guide tabs Green gears Slots 1 7 Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge. 1 8 Lock the four gears of the film by[...]

101 Troubleshooting and Routine Care Cleaning the inside of the unit Cleaning the document feeder unit If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder rollers, sub roller, rubber flap, white plate and glass. 1 Disconnect the power cord and the telephone line cor[...]

102 If required by the telephone company, inform them of the following. ¡ FCC Registration No.: (found on the bottom of the unit) ¡ Ringer Equivalence No.: (found on the bottom of the unit) ¡ The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, che[...]

103 General Information Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 PANASONIC Facsimil[...]

104 Service center directory OPERATION ASSISTANCE ¡ FAX ADVANTAGE PROGRAM DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am – 8:00pm Monday – Friday, EST) PRODUCT INFORMATION ¡ LITERATURE REQUESTS ¡ DEALER LOCATIONS Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters) 201-348-9090 (9:00am – 8:00pm M[...]

105 General Information User information For product service ¡ Service centers are listed on page 104. ¡ Call toll free 1-800-545-2672 for the location of an authorized service center. When you ship the product ¡ Carefully pack your unit, preferably in the original carton. ¡ Attach a letter, detailing the symptom or problem, to the outside of t[...]

106 Specifications 1. Applicable Lines: Public Switched Telephone Network 2. Document Size: Max. 216 mm (8 1 ⁄ 2 w ) in width Max. 600 mm (23 5 ⁄ 8 w ) in length 3. Effective Scanning Width: 208 mm (8 3 ⁄ 16 w ) 4. Recording Paper Size: Letter: 216 q 279 mm (8 1 ⁄ 2 w q 11 w ) Legal: 216 q 356 mm (8 1 ⁄ 2 w q 14 w ) 5. Effective Printing[...]

107 One-touch dialing list Direct call Station No. Name/Telephone No. Direct call Station No. Name/Telephone No. 1 2 3 4 5 6 7 8 9 10 ( (LOWER) 1) 11 ( (LOWER) 2) 12 ( (LOWER) 3) 13 ( (LOWER) 4) 14 ( (LOWER) 5) 15 ( (LOWER) 6) 16 ( (LOWER) 7) 17 ( (LOWER) 8) 18 ( (LOWER) 9)[...]

108 One-touch dialing list Direct call Station No. Name/Telephone No. Direct call Station No. Name/Telephone No. 1 2 3 4 5 6 7 8 9 10 ( (LOWER) 1) 11 ( (LOWER) 2) 12 ( (LOWER) 3) 13 ( (LOWER) 4) 14 ( (LOWER) 5) 15 ( (LOWER) 6) 16 ( (LOWER) 7) 17 ( (LOWER) 8) 18 ( (LOWER) 9)[...]

109 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 Speed dialing list Station No. Name/Telephone No. Station No . Name/Telephone No. Station No . Name/Telephone No. 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 68 69 70 71 72 73 74 75 76 7[...]

110 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 Speed dialing list Station No. Name/Telephone No. Station No . Name/Telephone No. Station No . Name/Telephone No. 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 68 69 70 71 72 73 74 75 76 7[...]

111 Index A Address Book RRRRRRRRR 75, 84, 87 Advanced features RRRRRRRRRR 53 Resetting RRRRRRRRRRRRR 69 ALL MESSAGES button RRRRRR 26, 27 ANS/FAX mode RRRRRRRRRR 22, 24 ANS/FAX ring count RRRRRRRRRR 54 Automatic dialing RRRRRRRRR 33, 34 Automatic dialing mode setting RRRRR 10 AUTO RECEIVE button RRRRRR 22, 24 AUTO RECEIVE mode RRRRR 22, 24, 29 B B[...]

Free peace of mind, direct from Panasonic NO EXTRA COST ■ 1-year limited warranty 1 parts & labor ■ Toll-free help line ■ Free overnight replacement 2 and repair program Printed in Malaysia PFQX1108ZB KF0697MK2117 D Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, [...]