Panasonic KX-FP205AL manual

T o use in New Zealand, change the location sett ing (feature #74 on page 43). Please read these operating inst ructions before us ing the unit and sa v e f or future reference. These units are compatible with Caller ID. T o use this feature, y ou m ust subscribe to the appropriate service of your service pro vider . FOR NEW ZEALAND USERS: Operatin[...]

2 Thank y ou for pur ch asing a P anasoni c fax mac hine. Things y ou s hould keep a recor d of Attach y our sales r eceipt her e. For y our future ref erence This model is desi gned to b e used in A ustrali a and New Zeala nd accor ding to the loca tion setti ng fea ture. The def a ult se tting i s A ust ralia. T o use in N ew Zeal and, chan ge th[...]

3 For Australian users Warning: ● Please ensure that a separate telephone, not dependent on local power, is available for emergency use. ● This equipment will be inoperable when mains power fails. ● When a failure occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit [...]

4 Instructions to customer Important information (for Australian users) Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are con[...]

Important Information 5 Importan t Inf ormati on Safe ty Ins truc tions Impor tant safet y instructions When usi ng thi s unit , basi c saf ety preca utions s hould alw ay s be f ollo wed to reduce th e risk of f ire, el ectric shoc k, o r perso nal in jury . 1. Read an d unde rstand all in struction s. 2. F ollo w al l wa rnings and i nstructio ns[...]

T abl e of Contents 6 1. T able of Contents 1. Introduction and Installation Accessories 1.1 Included access ories .................... ............ ..... 8 1.2 Accessory inf ormation ............. ........... ........... 8 Finding the Controls 1.3 Button descripti ons ............ ........... ................. 9 1.4 Ov erview ................ ....[...]

T able of Contents 7 12. Index 12.1 Inde x ............ ........... ........... ........... ............ .. 58 FP205-215AL-PFQX 2516ZA-en.book Page 7 Thursday, July 13, 2006 9:31 AM[...]

1. Intr oduction and Installation 8 1 Introductio n and Installation Access ories 1.1 Inc luded accessori es Note: L If any item s are m issing or dama ged, con tact the place of purcha se . L Sav e the origin al carton and pac king materials f or future shi pping and tr ansp or tatio n of the unit. 1.2 Accessory inf ormation 1.2.1 A v ai lable acc[...]

1. Intr oducti on and Installat ion 9 Finding t he Controls 1.3 Button d escriptions * The p ictured model i s KX-FP215 . A { MIC } (Micr ophone) (KX-FP215 onl y) L The b uilt-in microph one . B { GREETING REC } (KX-FP215 onl y) L T o record a greet ing me ssage (page 34). C { GREETING CHECK } (KX-FP215 onl y) L T o chec k a gre eting mes sage (pa [...]

1. Intr oduction and Installation 10 1.4 Overvie w * The p ictured model i s KX-FP215 . Remov ing the shipping tape Installa tion 1.5 Ink film The i ncl uded f ilm ro ll i s a star ter i nk fil m. 1 Open the front co v er . 2 Releas e the bac k co v er b y push ing the gr een b utton ( 1 ). 3 Open the bac k c ov er . 4 Inser t the b lue gear of the[...]

1. Intr oducti on and Installat ion 11 L Mak e sure the b lue gear ( 2 ) and wh ite g ear ( 3 ) are insta lled a s sho wn. 5 T urn the bl ue gea r ( 4 ) in the direction of the arrow until th e ink film i s tigh t ( 5 ) and at least one la y er of ink film is wr appe d aroun d the b lue c ore ( 6 ). 6 Close the bac k cov er securely b y push ing do[...]

1. Intr oduction and Installation 12 1.6 Handset cor d Connect th e hand set c ord ( 1 ). 1.7 P aper tra y Pull up the m etal record ing pap er guide ( 1 ), then in stall the pape r tra y ( 2 ). L Mak e sure the arro ws on the pa per tr a y and th e unit match . 1.8 P aper support Hold op en the paper supp ort ( 1 ), then in sert the ends into the [...]

1. Intr oducti on and Installat ion 13 1.9 Rec or d ing pape r The un it can hold up to 20 sh eets of 64 g/m 2 to 80 g/m 2 paper . Please re f er to page 57 f o r more inf or mation on recording paper . 1 F an the pa per to p re v en t paper jam s . 2 Insert the paper gently , print-side do wn ( 1 ). L Do not forc e the paper i nto the pap er tra y[...]

2. Preparation 14 2 Preparatio n Connections and Setup 2.1 Connections Caution: L When y ou ope rate this pr oduc t, the pow er outlet should be n ear the pr oduct and easil y accessib le. L Be sure to use the telepho ne line cor d inc lu ded in this unit. L Do not ex tend the telephon e line cor d. Note: L T o av oid malfunct ion, do n ot posi tio[...]

2. Preparation 15 Volu me 2.2 Adjusting volume Ringer v olume While t he unit is idle, press {A} or {B} . L If there are an y doc ument s in th e docume nt entr ance, y ou ca nnot a djust the v olum e. Confirm that there a re no d ocume nts in th e entr ance . T o turn the ringer OFF Press {B} repeat edly to displa y “ RINGER OFF= OK? ” . i { S[...]

2. Preparation 16 2.4 Y our lo go Y ou can progr am y our logo (na me , compan y name , etc .) so that i t appe ars on the top of each p age se nt. 1 { MENU } i {#}{ 0 }{ 2 } i { SET } LOGO= | 2 Enter y our l ogo , up to 30 char acters . See th e f ollow ing ch aract er table f or det ails. i { SET } 3 Press { MENU } to ex it. T o select char acter[...]

2. Preparation 17 2.5 Y our fax n umber Y ou can prog ram your f ax n umber s o that it appe ars on the top o f each page s ent. 1 { MENU } i {#}{ 0 }{ 3 } i { SET } NO.= | 2 Ente r your fax numb er , up to 20 dig its. L T o enter a “ + ”, press {*} . L T o enter a spac e, p ress {#} . L T o enter a h yphen, press { RECALL } . L T o eras e a n [...]

3. T elephone 18 3 Telephone Automatic Dialli ng 3.1 Storing names and telephone numbers into the p honebook The unit prov ides a p honeb ook (50 items). 1 Press { MENU } rep eate dly to display “ PHONEBOOK SET ” . i {*} 2 Enter the n ame , up to 16 char act ers (see p age 16 f or inst ruction s). i { SET } 3 Enter the t elepho ne n umber , up [...]

3. T elephone 19 3.5.2 Making a call using a one touch dial key 1 Press and hol d the desi red one tou ch dial k e y ( { 1 } to { 9 } ). L Y ou can vie w other one t ouch d ial as signme nts by pres sing {A} or {B} . 2 Press { MONITOR } (KX-FP205)/ { SP-PHONE } (KX- FP215) or lift the hands et. 3.5.3 Erasi ng a one touch di al assignment 1 Press an[...]

3. T elephone 20 Note f or Ne w Ze aland us ers: L Y our telepho ne service pro vid er ma y c harge y o u f or a local cal l when it is di alled with an area cod e prefix . If the charge f or loca l call i s unac ceptab le , only the 7- digit s of the loca l num ber sho uld be d ialle d from y our telephon e. D o not dial the { 0 } prefi x or the a[...]

3. T elephone 21 If the same per son call s more than on ce The num ber of times t he same calle r call ed ( “ × 2 ” to “ × 9 ” ) wi ll be d ispla y ed . Only t he date and time of the most rec ent ca ll will be st ored. Example: Th e same per s on called 3 times. SAM LEE 10:30 20 Jul. × 3 T o stop viewi ng Press { ST OP } . 3.8 Editing [...]

4. F ax 22 4F a x Sending Faxes 4.1 Sending a fax manuall y 1 Adjust th e width of the d ocument guides ( 1 ) to fit the actu al siz e of the d ocument . 2 Insert the documen t (up to 10 pages) F ACE DO WN until a s ingle beep is heard a nd the unit g ras ps the docu ment. 3 If necessa ry , press {A} or {B} re peated ly to selec t the de sire d res[...]

4. F ax 23 4.2 Documen t requirements Minim um doc ument s ize Maxim um d ocument size Effe ctiv e scan ning area L Shaded are a will b e sca nned. Document w eight L Single sh eet: 45 g/m 2 to 90 g/m 2 L Mult iple sh eets : 60 g/m 2 to 80 g/m 2 Note: L Remov e clips, st aples or othe r f aste ners. L Do not s end the f ol lo wing typ es of d ocume[...]

4. F ax 24 4.4 Br oadcast transmissi on By storing th e phon ebook items (pa ge 18) into th e broadcas t memo ry , y ou can send the same docum ent to multi ple pa r ties (u p to 20). Y our progr ammed items w ill remain i n the b roadca st me mory , all owi ng frequ ent re- use. 4.4.1 Pr ogr amming items into the broad cast memory 1 Press { MENU }[...]

4. F ax 25 Receiving F axes 4.5 S electi ng the way to use y o ur fax m achi ne Depe ndin g on your s ituat ion, selec t the way you prefer t o use y our f ax machine . – Use as a tele phone ans w ering mac hine and /or f ax (T AM/F AX mode) (KX-FP21 5 only) – Use only as a f ax (F AX ONL Y mode) – Use most ly as a t elepho ne (TEL m ode) –[...]

4. F ax 26 4.6 Receiv ing a fax man uall y – A uto ans wer OFF Note: L By def au lt, the unit red uces the siz e of the receiv ed documen t to 92 % when printing (See f eature #36 on page 41 f or details). 4.6.1 Activ at ing TEL mode Set the f ax mac hine t o TEL mode b y pres sing { AU TO ANSWER } repeatedly to di spla y “ TEL MODE ” . L The[...]

4. F ax 27 How faxes are re ceived When rec eivin g calls , the unit wi ll auto matic ally ans wer all cal ls and only receiv e f ax documen ts . Note: L The num ber of rings be f ore a ca ll is ans w ered in F AX ONL Y mode can be ch anged (f eature #06 on p age 38). 4.7.2 Acti v ating T AM /F AX mode (T elephone Answ ering Machi ne/F ax mode) (KX[...]

4. F ax 28 when th e unit rings f or t he 3rd t ime. Y ou ca n then hang up w itho ut being c harged f or the call . 4.8 Using the unit with an answer ing machine (KX-FP205 onl y) 4.8.1 Setting up the uni t and an ans wering mac hi ne 1 Connec t the an s we ring mach ine ( 1 ). L Ans werin g machin e is not i nclud ed. L Remov e the stopp er ( 2 ) [...]

4. F ax 29 Note: L If the call is a pho ne call, th e ans wering machine will record v o ice mes sages . If a f ax c alli ng tone is de tected , the f ax machi ne w ill receiv e a f ax auto matic ally . Receiving a v o ice messa ge and fax docum ent in one call The call er can lea v e a v o ice m essage a nd se nd a f a x docume nt during th e sam [...]

4. F ax 30 2. Press { > } repeate dly to displ a y “ JUNK LIST DISP. ” . i { SET } 3. Press {A} or {B} repeatedl y to di spla y the desire d item. i { < } L T o cancel erasin g, pr ess { ST OP } , then pre ss { MENU } . 4. { SET } i { ME NU } FP205-215AL-PFQX 2516ZA-en.book P age 30 Thur sday, July 13, 2 006 9:31 AM[...]

5. Disti nctive Ring 31 5 Distinct ive Ring Distinctiv e Ring 5.1 Using with the ring detection featu re This f eature i s onl y f or use i f y ou sub scrib e to a Distincti ve Ring patte rn service from your teleph one compan y . F or more inf orma tion on the a v ailabili ty of this service in y our ar ea, ple ase contac t y our telephone c ompan[...]

6. Copy 32 6 Copy Copying 6.1 M aki ng a co py 1 Adjust th e width of the d ocument guides ( 1 ) to fit the actu al siz e of the d ocument . 2 Insert the documen t (up to 10 pages) F ACE DO WN until a s ingle beep is heard a nd the unit g ras ps the docu ment. 3 If necessa ry , press {A} or {B} re peated ly to selec t the de sire d reso luti on. L [...]

6. Copy 33 5. Press {A} or {B} repeatedl y to di spla y “ COLLATE ON ” . i { ST A R T } Example: Mak ing 2 cop ies of a 4-pa ge origin al document Note: L The unit w ill store th e docume nts in to mem ory while collatin g the c opies . I f memory becom es full w hile storing, t he uni t will on ly print o ut the sto red p ages . Collat ed pag [...]

7. Answ ering Machine ( KX-FP215 onl y) 34 7 Answeri ng Machine (KX -FP215 only) Greeting 7.1 Recor ding y our gr eet in g messa ge The unit has a pre-reco rded gr eeting m essage f or T AM/F AX mo de. If y o u reco rd yo ur o wn gre eting message , it w ill be pla y ed instead o f the p re-record ed greet ing me ssage when a ca ll is received . Th[...]

7. Answering Machi ne (KX-FP215 only) 35 Incoming Messages 7.2 Listening to recor ded messa ges When the unit ha s reco rded n ew v oice mess ages: –T h e { A UTO ANSWER } indica tor will fl ash whe n auto ans w er is turned ON. – The tota l num ber of reco rded mess ages wil l flash on the disp la y . 7.2.1 T o play back me ssages Press { PLA [...]

7. Answ ering Machine ( KX-FP215 onl y) 36 Remote Oper ation 7.4 Operating fr om a remote locat ion Important: L Pro gram the remote operation ID bef orehand (feat ure #11 o n page 3 9). L Set the unit to T AM/F AX mode bef ore goi ng out (pag e 27) . L Use a touc h tone te lephone f or remote operations. 7.4.1 Summary of r emote operat ion 1 Call [...]

8. Pr ogrammable Features 37 8 Programma ble Features Features Summ ary 8.1 Pr ogramming 1 { MENU } 2 Press {#} and t he 2-di git co de. 3 Press the desi red comm and to displa y the de sired setting. L This ste p ma y be slig htly d iff erent d ependi ng on the f eatu re. 4 { SET } 5 T o exit p rogrammi ng, pr ess { MENU } . { MENU }{ SET } FP205-[...]

8. Programmab le Features 38 8.2 Basic f eatures Feature Feature code Selection Setting th e date and time {#}{ 0 }{ 1 } Enter the dat e and t ime usin g the d ial k e ypad . See pa ge 15 f or details . Setting y our lo go {#}{ 0 }{ 2 } Enter y our log o using t he dia l k ey pad. See page 16 f or deta ils . Setting y our fa x numbe r {#}{ 0 }{ 3 }[...]

8. Pr ogrammable Features 39 Setting the rem ote operation ID (KX-FP21 5 only) {#}{ 1 }{ 1 } 1. { MEN U } i {#}{ 1 }{ 1 } 2. T o activ at e the re mote o pera tion f eatu re, enter a 3-digit remot e oper ation ID . L T o deac tiv ate the remote op erati on f ea ture , press {*} . 3. { SET } i { MENU } Setting the ringer to ne {#}{ 1 }{ 7 }{ 1 } “[...]

8. Programmab le Features 40 8.3 Ad vance d fea tures Feature Feature code Selection Setting the jo urnal report to print automatica lly {#}{ 2 }{ 2 }{ 0 } “ OFF ” : The un it will not print a journal rep or t, b ut w ill k eep a record of the last 30 f a x tra nsmis sions a nd rec eption s. { 1 } “ ON ” (de f ault): The unit will print a j[...]

8. Pr ogrammable Features 41 Setting th e quic k scan {#}{ 3 }{ 4 } This f eat ure is he lpful when y ou wan t to rem ov e t he doc ument f o r other uses , b ecause t he uni t will re lease the documen t bef o re sending o r cop ying. { 0 } “ OFF ” (def a ult): Dea ctiv ates thi s f eature . { 1 } “ ON ” : Th e unit will s can the do cume [...]

8. Programmab le Features 42 Setting th e memory reception al ert {#}{ 4 }{ 4 } T o aler t you with a bee ping so und when a rece iv ed f a x document is stored int o memory due to some ex istin g prob lem. { 0 } “ OFF ” : Deact iv ates th is f eature . { 1 } “ ON ” (de f ault): Y ou wi ll hea r a beepin g soun d. Not e: L The s low beep s [...]

8. Pr ogrammable Features 43 Setting recall time {#}{ 7 }{ 2 } The recall tim e dep ends o n y our t elephone e xch ange o r host PBX. { 1 } “ 900ms ” { 2 } “ 700ms ” { 3 } “ 600ms ” { 4 } “ 400ms ” { 5 } “ 300ms ” { 6 } “ 250ms ” { 7 } “ 200ms ” { 8 } “ 160ms ” { 9 } “ 110ms ” {*} “ 100ms ” (default) { 0 } ?[...]

9. Help 44 9H e l p 9.1 Err or messa ges – Reports If a prob le m occurs d uring f ax tr an smissi on or rece ption, o ne of the f ollowin g messag es wi ll be printed on the se nding and journal rep orts (page 22). Messag e Code Cause & Solution COMMUNICA TION ERROR 40-42 46-72 FF L A tr ansmissio n or recep tion erro r occurred . T ry again[...]

9. Help 45 9.2 Err or messa ges – Displa y If the uni t detec ts a p rob lem, one or more of the f ollo wing messag es wil l appear on the di spla y . Displa y Cause & Solutio n “ BACK COVER OPEN ” L The bac k co v er is open. Cl ose the b ac k co v er firmly . “ CALL SERVICE ” L The re is som ethin g wrong w ith t he unit. C ontact o[...]

9. Help 46 Troubleshooting 9.3 When a function does not work, chec k here 9.3.1 In itial se ttings “ NO FAX REPLY ” L The other party’ s f ax machine i s b usy o r has run out o f recor ding p aper . T r y again. “ OPEN CABINET CHECK FILM SLACK ” “ OPEN CABINET CHECK FILM TYPE ” L Please us e genu ine P anasonic re placeme nt film (pa[...]

9. Help 47 9.3.2 General Proble m Cause & Solution The unit dis pla ys “ PA PER JAMMED ” e ven thoug h paper is installe d. L Y ou forc ed the recordin g pape r into the paper tra y too stro ngly . Remo v e all of the ins talle d paper , and re-i nstall it gently . The unit dis pla ys “ CH ECK PAPER ” eve n though pap er is inserted. L [...]

9. Help 48 9.3.3 F ax – sending 9.3.4 F ax – receiving The di sp lay exits th e Call er ID list while vie w ing caller inform ation. L Do no t pau se for over 3 minut es whi le v iewing. Proble m Cause & Solution I cannot se nd docum ents. L The telep hone l ine co rd is con nected to the [ EXT ] jac k o n the unit . Connec t to the [ LINE [...]

9. Help 49 The displa y sho ws “ CONNECTING..... ”, b ut faxes a re no t receive d. L The rece iving mode is set to F AX ONL Y mode and the incomin g cal l is no t a f ax. C hange the recei ving mode: – KX-FP205: TEL mode (p age 26 ) – KX-FP215: TEL mode (p age 26 ) or T AM/F AX mode (page 27) A bla nk sheet is ejected . L If a b lank sheet[...]

9. Help 50 9.3.5 Copyi ng 9.3.6 Using an answer ing machine (KX-FP205 onl y) 9.3.7 Answer ing machine (KX- FP215 only) Proble m Cause & Solution The unit w ill not m ake a cop y . L The ink f ilm is e mpty . Replace the ink film w ith a ne w one (page 10). L Y ou cannot ma k e a co p y du ring prog ramm ing. L Y ou cannot ma k e a co p y during[...]

9. Help 51 9.3.8 If a po wer fai lure occ urs L The unit w ill not functi on. L The unit i s not desig ned f or m aking emergenc y tele phone calls when th e po wer f ails. Alt ernativ e arr angem ents should b e mad e f or a ccess to em ergenc y services . L F ax tran smis sion and recept ion wil l be in terrupted. L If dela y e d tra nsmission (f[...]

10. Mainte nance 52 10 Maintena nce Jams 10.1 Recording paper jams 10.1.1 When the recor ding paper has jammed in the unit The di spl a y wil l show t he following . PAPER JAMMED Important: L Remo ve the r ecor ding paper , th en remo ve the paper tra y be fo rehand, otherwise t he pap er ma y misfeed or jam. 1 Open the fro nt cov er ( 1 ) , push t[...]

10. Maintenance 53 4 Clos e the b ack cover securel y by push ing down on the dotte d area a t both ends ( 8 ), t hen cl ose th e fron t cover securel y ( 9 ). 5 Install the pap er tra y (page 12), t hen inse rt the recordin g pape r gently (p age 13) . 10.1.2 When the recor ding paper was not fed i nto the unit proper l y The di spl a y wil l show[...]

10. Mainte nance 54 Cleaning 10.3 Document f eeder/r ecor ding paper feeder/ scanner glass c leaning Clean the docum ent f eede r/recording paper f eeder/s canne r glas s when: – Doc uments o r record ing pa per freq uently misf ee d. – Sm udges or b lac k/ white li nes a ppear on the original doc ument when se nding or copyi ng. Important: L R[...]

10. Maintenance 55 10.4 Thermal head c leaning If smu dges or b lac k/wh ite li nes appe ar on a copied/ receiv ed document, chec k whethe r there is dus t on the the rmal head . Clean t he thermal he ad to rem o v e the dust . Important: L Remo ve the r ecor ding paper , th en remo ve the paper tra y be fo rehand, otherwise t he pap er ma y misfee[...]

11. General Inf ormation 56 11 G ener al In form atio n Printed Repor ts 11.1 Refer ence lists and reports Y ou can print out t he f ol lowi ng lists and rep or ts f or y o ur ref erenc e: – “ SETUP LIST ” – “ PHONEBOOK LIST ” – “ JOURNAL REPORT ” – “ BROADCAST LIST ” – “ PRINTER TEST ” L If the t est print h as a sm u[...]

11. General Inf ormation 57 ■ V oice m emory capa city *4 (KX-FP215 onl y): Appro x. 18 min utes o f recordi ng time in cludi ng gr eeting messag es *1 T r ansmis sion s peed d epends on the c ontent s of the pages , reso lution , telep hone line cond itions and capabil ity of the oth er party’ s machine . *2 T r ansmis sion speed is b ased on [...]

12. Inde x 58 12 . Index 12.1 Inde x # #01 Date and t ime: 15 #02 Y our log o: 16 #03 Y our f ax n umb er: 17 #04 Sendi ng repo r t: 22 #06 F AX ring co unt: 38 #06 T AM ring count : 38 #10 Cal ler’ s recording t ime: 38 #11 Remot e oper at ion ID: 39 #17 R inger tone : 39 #22 A u tomatic journal report: 22 #23 Ov e rseas mode : 40 #25 Del ay e d[...]

12. Inde x 59 Remote op erati on: 36 Remote op erati on ID (F e ature # 11): 39 Repor ts A uto call .: 56 A uto j ournal: 56 Broadcast prog ramm ing : 56 Broadcast sendi ng: 24 Caller ID: 56 Journal: 22 , 56 Phonebook : 56 P ower down: 51 Printer test: 56 Sending: 22 Set up: 56 Reset (F ea ture #80): 43 Reso luti on: 22 , 32 Ring coun t F AX ONL Y [...]

PFQX251 6ZA CM0706CK0 P anasonic Communications (Mala ysia) Sdn. Bhd. PLO No .1, Ka wasan P erindustr ian Senai, KB No . 104, 81400 Senai, Negeri Johor Dar ul T a ’ zim, Malaysia Manufacturer: Global web site: http://panasonic.net N52 P anasonic A ustralia Pty . Limited A ustlink Cor porate P ar k, 1 Garigal Road, Belrose, NSW 2085, A ustralia Sa[...]