English dropdown-ico

Polycom SoundStation IP 5000 manual

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54

Go to page of

Similar user manuals

A good user manual

The rules should oblige the seller to give the purchaser an operating instrucion of Polycom SoundStation IP 5000, along with an item. The lack of an instruction or false information given to customer shall constitute grounds to apply for a complaint because of nonconformity of goods with the contract. In accordance with the law, a customer can receive an instruction in non-paper form; lately graphic and electronic forms of the manuals, as well as instructional videos have been majorly used. A necessary precondition for this is the unmistakable, legible character of an instruction.

What is an instruction?

The term originates from the Latin word „instructio”, which means organizing. Therefore, in an instruction of Polycom SoundStation IP 5000 one could find a process description. An instruction's purpose is to teach, to ease the start-up and an item's use or performance of certain activities. An instruction is a compilation of information about an item/a service, it is a clue.

Unfortunately, only a few customers devote their time to read an instruction of Polycom SoundStation IP 5000. A good user manual introduces us to a number of additional functionalities of the purchased item, and also helps us to avoid the formation of most of the defects.

What should a perfect user manual contain?

First and foremost, an user manual of Polycom SoundStation IP 5000 should contain:
- informations concerning technical data of Polycom SoundStation IP 5000
- name of the manufacturer and a year of construction of the Polycom SoundStation IP 5000 item
- rules of operation, control and maintenance of the Polycom SoundStation IP 5000 item
- safety signs and mark certificates which confirm compatibility with appropriate standards

Why don't we read the manuals?

Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of Polycom SoundStation IP 5000 alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of Polycom SoundStation IP 5000, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the Polycom service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of Polycom SoundStation IP 5000.

Why one should read the manuals?

It is mostly in the manuals where we will find the details concerning construction and possibility of the Polycom SoundStation IP 5000 item, and its use of respective accessory, as well as information concerning all the functions and facilities.

After a successful purchase of an item one should find a moment and get to know with every part of an instruction. Currently the manuals are carefully prearranged and translated, so they could be fully understood by its users. The manuals will serve as an informational aid.

Table of contents for the manual

  • Page 1

    SIP 3.2.3 | March 2010 | 1725-30965-001 Rev . A User Guide for the Polycom ® SoundStation ® IP 5000 Phone[...]

  • Page 2

    © 2010 Polycom, Inc. All rights reserved. Polycom, Inc. 4750 Willow Road Pleasanton, CA 94588-2708 USA No part of this document may be reproduce d or transmitted in any form or by any means, el ectronic or mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reprod ucing includ es translating into ano[...]

  • Page 3

    iii Contents Registering the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Before You Use Your Ph one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Using the Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Displ[...]

  • Page 4

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone iv Working with Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Viewing Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Clearing Call List Entries . . . . . . . . . . . . . . . . . . . .[...]

  • Page 5

    1 User Guide for the Polycom ® SoundStation ® IP 5000 Phone This guide includes overview information that you may find helpful when you’re just starting to learn about yo ur phone or when you have experience, but you need a quick refresher. Registering the Phone Generally, your phone will be de ployed with multiple other phones. In this case, y[...]

  • Page 6

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 2 Using the Keypad You use the keypad on the phone to hand le calls, adjust the volume, redial numbers, navigate screens, en ter data, and select options. Display Screen The idle screen displays the phone’s directory number and the current date and time. The icon that displays to the lef[...]

  • Page 7

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 3 In the following figure, the scrol lin g notification indicates you have one missed call and that Do Not Distur b is enabled. Phone Status Indicators Phone status is indicated by three bi-c olor LEDs (lo cated above the phone’s microphones) and by a line and call icon (l ocated on the[...]

  • Page 8

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 4 Line and Call Icons The line and call icon changes dependin g on the line status (for example, registered line or un registered line) or call stat us (for example, dialing in progress or a call on hold). Icon Line or Call State Description Active call using Polycom ® HD Vo i c e ™ tec[...]

  • Page 9

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 5 Navigating Menus and Calls To navigate menus and calls, use the following tips. Note After 20 seconds of inactivity , th e menu system automatical ly exits to the idle screen unless an edit session is in progress. If you want to... Then do this... Enter the main menu Press . Exit the ma[...]

  • Page 10

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 6 Entering Data and Enabling Items To enter data and enable fields or me nu items, use the following tips. Note After 20 seconds of inactivity , th e menu system automatical ly exits to the idle screen unless an edit session is in progress. If you want to... Then do this... Enter numbers P[...]

  • Page 11

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 7 Tips for Using a Conference Phone For tips on hosting a conference call and conference call etiquette, go to http://www.polycom.com/global/documents/products/voice /conferencin g_solutions/conference-call-etiquette.pdf. Enter an IP address or URL Press the dial pad keys one or more time[...]

  • Page 12

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 8 Calling and Answering During a call, the phone displays the name and directory number of the party you’re talking with and the duration of the call. Duri ng a call, the soft keys update so you can perform specific tasks. The phone LEDs, as well as the line and call icon, indicate call [...]

  • Page 13

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 9 Calling by Entering a Phone Number You can dial a phone number with a dial tone or without a dial tone . T o dial a phone number with a dial tone: 1. Press or the New Call soft key. 2. Enter the phone number of the party you want to call. 3. Press the Send soft key. T o dial a phone num[...]

  • Page 14

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 10 Calling from a Call List You can choose a record in a call li st and dial the associated party. T o call from a call list: 1. From the idle screen, use one of th e arrow keys to access a call list: 2. From the call list screen, scroll to the entry you want to dial, and then press the Di[...]

  • Page 15

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 11 Calling from the Speed Dial List Use the speed dial feature for fast, automated dialing. T o place a call from the speed dial list: 1. Press . 2. From the Speed Dial Info screen, do one of the following: — If you know the contact’s speed dial index number , enter the number. or —[...]

  • Page 16

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 12 Ending Calls T o end a call: >> Press or the End Call soft key. While Y our Phone Rings While your phone rings, you can choose not to answer the call and do the following: • Reject the call and stop your phone from ringing. • Forward the call to another party. Rejecting Calls [...]

  • Page 17

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 13 For w arding Calls While Y our Phone Rings While your phone rings, you can choose not to answer the call and forward the call to another party. T o for ward an incoming call as your phone rings: 1. While your phone rings, press the Forward soft key. 2. From the Call Forwarding screen, [...]

  • Page 18

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 14 The following figure shows that your phone has two calls, and you’re currently viewing the first (most recent) call. To scroll through calls, press or . T o place a call on hold: >> During a call, press the Hold soft key. The console LEDs flash red to indicate that a call is on [...]

  • Page 19

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 15 Hosting Conference Calls You can create a conference with up to two other par ties. After you set up a conference, you can place the conference call on hold, split the conference call into two calls on hold, or end the confer en ce call (and your connection to the conference call parti[...]

  • Page 20

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 16 T o set up a conference call with an active call and a call on hold: >> If you have an active call and a call on hold, press the Join soft key. A conference is created with the active call, the call on hold, and yourself. Holding and Resuming Conferences When you place a conferenc[...]

  • Page 21

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 17 Ending Conference s When you end a conference, you end your connection to the other confere nce participants. The other parties remain connected. T o end a conference: >> From the Active:Conference screen, press the End Call soft key. The two other conference part icipants remain[...]

  • Page 22

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 18 3. Do one of the following: — If you selected Always , the Call Forward Always screen displays. Enter a number to forward all incoming calls to. — If you selected No Answer , the Call Forward No Answer screen displays. Do the f ollowing: a In the Contact field, enter a number to for[...]

  • Page 23

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 19 T o reject an incoming call from a par ticular contac t: 1. Press , and then select Features > Contact Directory . 2. From the Directory screen, find the contact for whom you want to reject calls, and then press the Edit soft key. 3. From the Edit Contact screen, scroll to the Auto [...]

  • Page 24

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 20 The following figure shows what the id le screen looks like when Do Not Disturb is enabled. T o enable and disable Do Not Disturb: 1. Press , and then select Features . The Features screen displays. If D o Not Disturb isn’t high lighted, scroll to it. 2. To toggle Do Not Disturb on or[...]

  • Page 25

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 21 Viewing Call Lists You can access any call list from the Ca ll Lists menu, or you can quickly access a call list from the idle sc reen. After you access a call list, you can view detailed information about a specific entry (such as the phone number, the time and duration of the call, a[...]

  • Page 26

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 22 Clearing Call List Entries You can clear all the records in a call list, or just one record. T o clear one or all records in a call list: 1. Press , and then select Features > Call Lists . 2. From the Call Lists screen, do one of the following: — To clear all the records in a call [...]

  • Page 27

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 23 W orking with Contact Director y You can store a large number of contac ts in your phone’s Contact Directory. Contact your system administrator for the exact numbe r. You can dial and search for contacts in th is directory. You may be able to add, edit, and delete contacts. Contact y[...]

  • Page 28

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 24 T o add a Contact Director y entr y manually: 1. Press , and then select Features > Contact Directory . 2. From the Directory screen, press the Add soft key. 3. From the Add To Directory screen, en ter the contact information: — (Optional.) Enter the First Name and Last Name of the[...]

  • Page 29

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 25 — (Optional.) Change the Auto Reject and Auto Div ert settings. If you set th e Auto Reject fie ld to enabled, t he calls fr om this contact won’t ring on your phone. Your system administrator determines how rejected calls are handled (for example, rejected calls may go to your voi[...]

  • Page 30

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 26 4. From the Contact screen, press the Save soft key to save the entry to your Contact Directory. Only the first name, last name, and phone number are saved. If the contact doesn’t exist in the directory, “Saved” displays on the phone screen. If the contact already exists, “Conta[...]

  • Page 31

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 27 W orking with Corporate Director y If your system administrator sets up Corporate Directory on your phone, you may have read access to portions of your Corporate Directory. Your system administrator determines which contacts you can see . You can search for contacts in the Corporate Di[...]

  • Page 32

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 28 Saving Corporate Director y Search Results You can enable your phone to save Corp orate Directory search results, and to remember the last person you viewed in the directory. Whenever you re-display Corporate Directory, the resu lts of your last search, or the las t person you selected,[...]

  • Page 33

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 29 Setting Unique Ring T ones for Contacts You can set a distinctive ri ng tone for each contact in your Contact Directory so you can distinguish callers . T o set a distinctive ri ng tone for a contact: 1. Press , and then select Features > Contact Directory . 2. From the Directory sc[...]

  • Page 34

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 30 Muting the Microphone You can mute the microphone if you do not want other partie s to hear you. When you mute the microphone, the thr ee console LEDs glow red to indicate that the other party (or parties) can’t hear you. You can still hear all other parties while Mute is ena bled. T [...]

  • Page 35

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 31 Changing the Time and Date Display The time and date appear on the idle screen of your phone . If the phone can’t obtain a time and date, the display will fl ash. If this happens, or if the time or date is incorrect, see your system administrator. You can select from vari ous formats[...]

  • Page 36

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 32 Changing the Time and Date Order You can change the order of the time and date on the idle scr een. For example, you can display the date before the time, or the time before the date. T o change the order of the time and date display: 1. Press , and then select Settings > Basic > [...]

  • Page 37

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 33 Changing the Screen Contrast You can set how light or dark the screen appears. T o adjust the contrast on the phone screen: 1. Press , and then select Settings > Basic > Contrast . 2. From the Contrast screen, press the Up or Down s oft keys to increa se or decrease the display c[...]

  • Page 38

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 34 T o change the backlight intensity: 1. Press , and then select Sett ings > Basic > Backlight Intensi ty . 2. From the Backlight Intensity screen, select Back light On Intensi ty . 3. From the Backlight On Inten sity screen, scroll to the inte nsity you want, and then press . The d[...]

  • Page 39

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 35 T roubleshooting The following tables contain general tr oubleshooting information to help you solve any problems you might encounter when you use the SoundStation IP 5000 conference phone. The tables list possible trouble symptoms, the likely causes of thes e problems, and re commend [...]

  • Page 40

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 36 Controls Symptom Problem Corrective Action The dial pad doesn’t work. The dial pad on the phone doesn’t respond. T r y the following: • Check for a response from other feature keys or from the dial pad. • Place a call to the pho ne from a known working telephone. Che ck for disp[...]

  • Page 41

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 37 Access to Screens and Systems Calling Symptom Problem Corrective Action There is no response when you press a feature key . The phone isn’t in an active state. T ry the following: • Press the keys more slowly . • Call the phone to co nfirm that inbound call display and ringing is[...]

  • Page 42

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 38 Displays There is no audible ring tone. Rin ger volume is low , or the Ring T ype is set to Silent Ring. V erify ringer volume a nd Ring T y pe: • T o adjust the ringer volume, press when the phone is in the idle state. • Check that the Ring T ype isn’t set to Silent Ring. (See Ch[...]

  • Page 43

    User Guide for the Polycom ® SoundStation ® IP 5000 Ph one 39 Audio Overall Functioning Productivity Suite Symptom Problem Corrective Action The speaker has no audib le sound. S peake r volume is low . Adjust the speaker volume. During a call, press to adjust the volume. Symptom Problem Corrective Action The phone is malfunctioning. The phone may[...]

  • Page 44

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone 40 T esting Phone Hardware Your system administrator may as k you to access a diagnostics menu on your phone to test your phone hardware. Fr om the diagnostics menu, you can test your phone’s microphones, keypad mappi ngs, and display. See your system administrator for instructions on ho[...]

  • Page 45

    Safety Notices - 1 Safety Notices Service Agreements Please contact your Polycom Authorized Resell er fo r in formation about service agreements appl icable to your product. Governing Law This Limited Warranty and Limitation of Liability shall be govern ed by the laws of the Sta t e of California, U.S.A., and by the laws of the United States, exclu[...]

  • Page 46

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone Safety Notices - 2 Polycom Limited W arranty and Limitation Liability LIMITED W ARRANTY . Polycom warrants to the end user (“Custo mer”) that this product is ex pected to be free from defects in workmanship and materials, under normal use and service, for on e ye ar fro m th e da t e o[...]

  • Page 47

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone Safety Notices - 3 Safety and Compliance Part 15 FCC Rules This device is compliant with Part 15 of the FCC Rule s. Operatio n is subject to the follo wing two conditions: 1. This device may not cause h armful interference, and 2. This device must accept any interferences received, inclu d[...]

  • Page 48

    User Guide for the Polycom ® SoundStation ® IP 5000 Phone Safety Notices - 4 Safety and Compli ance (continued) WARNING Electrical Safety T o avoid electric shock, do not connect safety extra low vo ltage (SEL V) circuits to teleconference station network (TNV) circuits. LAN ports contain SEL V circuit, and WAN port s contain TNV circuits. Some L[...]

  • Page 49

    Polycom ® SoundStation ® IP 5000 Menu Structure continued on next page... Menu Structure 1 Features 1 Do Not Disturb 2 Forward If enabled 1 Always 2 No Answer 3 Busy 3 Contact Directory 4 Corporate Directory If enabled and license available 5 Call Lists If enabled 1 Missed Calls 2 Received Calls 3 Place Calls 4 Clear 6 Messages Organization depen[...]

  • Page 50

    ...continued from previous page 3 Settings 1 Basic 1 Preferences 1 Languages Possible 19 languages 2 Time & Date 1 Clock Date Possible 14 formats 2 Clock Time 3 Clock Order 4 Disable 3 Corporate Directory 1 View Persistency 4 Screen Capture If enabled 2 Contrast 3 Backlight Intensity 1 Backlight On Intensity 2 Backlight Idle Intensity 3 Maximum[...]

  • Page 51

    End-User License Agreement for Polycom ® Software This End-User License Agreement (“Agreement”) is a legal agreement between you (either an individual or a single entity) and Polycom, B.V for the Polycom Software Product licensed by Polycom B.V in Europe, the Middle East, Africa, and Asia Pa cific or Polycom, Inc., for the Polycom Software Pro[...]

  • Page 52

    2.6 Copyright. All title and copyrights in and to th e Softwa re Product (including, but not limited to, any images, photographs, animations, vide o, audio, music, text, and “applets” incorporated into the Software Product), the accompanying pri nted material s, and any copies of the Software Product are owned by Polycom or its suppliers. The S[...]

  • Page 53

    refund the purchase pri ce paid by you for any d efect ive software product which is returned to Polycom wit h a cop y of yo ur r ece ip t, o r to rep la ce a ny d ef e ctive media with software wh ich substantially conforms to applicable Polycom published specificat ions. Any replacement Software Product will be warranted for the remainder of the [...]

  • Page 54

    not located in, under the control of, or a national or resi dent of any such country or on any such list. If you obtained this Software Product outside of the United St ates, you ar e also agreeing that you will not export or re-export it in violation of the laws of the country in which it was obtained. 10. MISCELLANEOUS. 10.1 Governing Law. This A[...]