Ricoh 180 manual

180 OPERATING INSTRUCTIONS COPY RE FERENCE Read this manual carefully before you use this product and keep it handy for future reference. For safety, p lease follow the instructions in t his manual.[...]

180 OPERATING INST RUCTIONS RICOH COMPANY, LTD. 15-5, 1 c home, Mi nami-Aoya ma, Minato-k u, Tokyo Telephon e: Tokyo 3479-3111 Overseas Affiliates U.S.A. RICO H CORPO RAT ION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: + 1-973-882-2000 The Netherla nds RICOH EURO PE B .V. Groenelaan 3, 1186 AA, Amstelvee n Phone: + 31-(0)20-5474 111 Unit[...]

Introduction This man ual conta ins deta iled inst ructio ns on the operation a nd ma intenanc e of this m achine. To get maximu m versa til ity from this machi ne all op erat ors should careful ly read an d follow th e instru cti ons in this man ual. Pleas e keep th is manu al in a ha ndy pl ace near the machi ne. Plea se r ead the Saf ety Infor m[...]

USA (This information is for facsimile option users only .) ❖ ❖ ❖ ❖ FCC Requirements 1. This eq uipme nt comp lies with Part 68 of the F CC ru les. On t he cov er of this equi pment is a label that con tains, a mon g other inform ation , the FCC regist ratio n numb er an d ring er e quival ence number (REN ) for this equipmen t. If requ est[...]

i Safety Information When using your machine, the following safety precauti ons should be always followed. Safety Du ri ng Operatio n In this manual, the following i mportant symbols are used: Examples Of Indica tions R WARNING: Ignoring this warni ng coul d ca use s erious i njury or even d eath. R CAUTION: Ignor ing this ca ution cou ld caus e in[...]

ii R WARNING: • Only conn ect the mac hine to the p ower sou rce de scribed on the inside front cover of this manual. • Avoi d mu lt i -wi r ing. • Do no t damage, bre ak or ma ke any modif icatio ns to t he po w- er cord. Do not place h eavy objects on it, pull it hard or bend it more than nece ssary. Thes e actions co uld cause an elec- tri[...]

iii • Do not incine rate used toner or toner c ontain ers. To ner dust might ignite when expos ed to an open flame. Dispose o f the used toner co ntaine rs accord ing to loca l reg ulation s for plastics.[...]

iv R CAUTION: • Keep the machine away from humid ity and dust. A fire or an elec- tric shock might occur. • Do not place the machin e on an un stable o r tilted surface. If it top- ples over, it could cause injury. • After you move the machine, fix it with the caster fixtur e. Other- wise, the machine m ight move or come down to cause a perso[...]

v • Do not eat or swallow toner. • Keep toner (used or unused) and toner containe rs out of reach of children. • This equipmen t is only to be installe d by a qua lified service per- sonnel. • Deliver to collection point for waste products. Do not be disposed of via dome s tic ref u se c olle ctio n.[...]

vi ENERGY STAR Prog ram • Low-power Mode This p roduc t auto mati cally low ers its po wer consu mptio n 15 mi nut es afte r the last copying or printing . To exit Low-power m ode, pres s the { Energy Saver } key. For how to change th e default inter val before entering Lo w-power mode, see“Energy Saver Timer”of t he“System Settings”. •[...]

vii - Recycled paper Please contact your sales or service representati ve for recommended recyc led paper types that may be used in this machine.[...]

viii How to Read this Manual Symbols In this manual, the following sy mbols are used: R WARNING: This symbol indicates a potentially ha zardous situation that might r esult in death o r serious injury when y ou misu se the m achine wi thout following the in- structions under this symbol. Be sure to read the instructions, all of which are de- scribe[...]

ix What You Can Do with this Machine (Copy Mode) 1 2 1 2 1 2 34 4 3 2 1 2 Originals → 1Copy 4 Originals → 1Copy 1 234 5678 2 1 8 7 8 Originals → 1Copy Combine ⇒ Page 54 Sort ⇒ Page 37 12 12 Series Copy ⇒ Page 57 Reduce/Eularge ⇒ Page 51 Selecting Copy Paper ⇒ Page 33 *1 The optional paper tray unit is required to use this function A[...]

x TABLE OF CONTENTS Guide to Com ponents ............ ......... .............. .............. .......... .............. ...... 1 Options ............. ......... .............. .............. ......... .............. .............. .......... ...... 3 Type 1 ........ .. ..... ... ........ ..... ... ........ ........ ..... .. ........ ...... .. .....[...]

xi Program—Storing Your Copy Se ttings in Memory ..................... ......... 47 Storing Your Set tings ........ ..... ........ ........ ........ ........ ..... ........ ........ ........ ........ 47 Deleting a Program ......... ....... ...... ........ ....... ........ ........ ........ ..... ........ ........ ... 48 Recalling a Program ......[...]

xii 5. Remarks Do's and Don'ts ................. .............. .......... .............. .............. ......... ......... 85 Where to P ut Your Mac hine ...................... ......... .............. .............. ......... 86 Machine Environment .......... ........ ........ ..... .. ........ ...... .. ........ ..... ... ........ ...[...]

xiii[...]

1 Guide to Components 1. Platen cover (o ption) or Doc ument Feede r (A DF) (opt ion) Lower the platen co ver over origina ls placed on the exposure glass for cop ying. If you have the document feeder, insert a stack of ori ginals here. They will be fed automatical ly. (The illustrat ion shows the docu ment feeder.) 2. Exposure g lass Position orig[...]

2 1. Bypass tray Use to copy onto OHP transparencies, ad- hesive labels, translucent paper, post cards, envelopes and no n-standard size paper. See ⇒ P.39 “Copying from t he Bypass Tray” . 2. Side cover Open to remo ve jammed paper fe d from the paper tray, or to re place the toner car- tridge. 3. Paper tray si de cover Open this cover to rem[...]

3 Options 1. Internal tray 2 (1 bin tray) If you selected this as the outpu t tray, copied paper is d elivered here face down. See “14. Outpu t Tra y Prio .” in the “Sys tem Set - tings”. 2. Platen cover Lowe r thi s co ver o ver orig inal s for c opyin g. 3. Document feeder (ADF) Insert a stac k of origin als here. They will be fed automat[...]

4 Operation Panel 1. { User Tools/ Counter } key • User Tools Press to change the defaul t settings and conditions to meet y our require- men ts. • Counter Press to check or print the total num- ber of copies made. See ⇒ P.75 “User Tools (Copy Fea- tures)” . 2. Operation panel for facsimile mode (for machine with optional fax function) Se[...]

5 12. { { { { Sort } } } } key Sort/Rota te Sort: aut omatically sorts cop- ies. 13. { Combine/S er ies Copy } key Press to sel ect “Combine ” or “Series Co py”. 14. { { { { Original Ty pe } } } } key Pre ss to selec t the type o f you r orig inals . 15. { { { { Lighter } } } } and { { { { Dar ker } } } } keys and { { { { Auto Image Density[...]

6 Panel Display The panel dis play shows operational status, error mess ages, and function menus. Important ❒ Do not apply a strong shock or force of about 30N (about 3kgf) or m ore to the panel display. Otherwise, the display might be damaged. Note ❒ When you select or specify an item on the panel di splay, it is highlighted like . ❒ Keys ap[...]

7 ❖ ❖ ❖ ❖ Function menu display 1. Displays operational status or message. 2. Display s items which can be se- lected or specifie d. ❖ ❖ ❖ ❖ Comm on keys [ OK ] Sets a selecte d function or ent ered value and ret urns to the previ- ous display. [ Cancel ] Cancels a sel ected function or entered v alue and re turns to the p re- vious[...]

8[...]

9 1. Basics Starting the Machine To start the machi ne, turn on the op- eration switch. Note ❒ This machine automatically enter s Energ y Saver mode o r tur ns itse lf off if you do not use the machine for a while. See “08 . Energy Saver Timer”, “09. Auto Off Timer” of the System Settings. - - - - Power switches This machi ne has t wo pow[...]

Basics 10 1 When the mach ine is set for u ser codes A Enter your user code using the { Number } keys. Then press the { # } key. Note ❒ To prevent others from making copies wit h your us er code, press the { Clear Mode s } key and the { Clear /Stop } key si mult a- neously af ter copy ing. Reference For set ting user co des, see ⇒ P.81 “1. Ge[...]

Starting the Machine 11 1 When the Machi ne with Fax o r Printe r Op tion Turning on the power A Make sure that the powe r cord is plugged into th e wall outlet firm- ly and th e Main Power indicator is lit. B Press the operati on switch to make the On indicator light up . The panel display will come on . Note ❒ During the warm-up pe riod (less t[...]

Basics 12 1 Turning off The power A Turn the operation sw itch off. Important ❒ If you want t o unplug the pow- er cord or turn off the main power switch, make sure that the remaining memory space indicates 100% on the display for facsimile mode. ❒ Fax files stored in memory will be lost an hour after you turn the main power switch off or you u[...]

Changing Modes 13 1 Changing Modes You can use this machine not only as a copier, but optionally as a fax or printer machine as well. P ress the { Copy } key to use copy func tions, press the { Fax } key to use facsimile functions, or press the { Pri nter } key to use printer functions. Limita tion ❒ You cannot switch modes in any of th e followi[...]

Basics 14 1 Originals Sizes and Weight s of Recommended Origi nals ❖ ❖ ❖ ❖ Met ric vers io n ❖ ❖ ❖ ❖ Inch version Non-recommended originals for the document feeder Setting the following originals in the document feeder might cause paper mis- feeds or damage to the originals. Set these originals on the exposure glass . • Originals [...]

Originals 15 1 Sizes Diffi cult to Detec t It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper si ze manually. • Orig inals with indexes , tags, or other projec ting parts • Transparent originals su ch as OHP transpa rencies or translucent paper • Dark originals with many letters and drawings [...]

Basics 16 1 Original S ize s and Scanning Area /Missing I mage Area ❖ ❖ ❖ ❖ Exposure glass ❖ ❖ ❖ ❖ Docum ent fe ede r Limita tion ❒ Even if you correctly set origina ls in the document feeder or on the exposure glass, 0.5mm – 3.5mm margins on top and left sides or 0.5mm margins on bot- ton and right sides might n ot be copied. A[...]

Copy Paper 17 1 Copy Paper Recommended Pap er Sizes and Types The following limitations apply to each tray: *1 8K(Ba-Kai) = 267 × 340mm (10.6" × 15.4") *2 16K(Shi-Lui-K ai) = 195 × 267mm (7.7" × 10.6") *3 Pape r tray u nit is opti on. Metric ve rsion Inch versio n Paper we ight Paper capacity Paper tray (Tray 1) (Adjust the [...]

Basics 18 1 *1 8K(Ba-Kai) = 267 × 340mm (10.6" × 15.4") *2 16K(Shi-Lui-Kai) = 195 × 267mm (7.7" × 10.6") *5 When you s et thick pa per in the bypass tray, you ha ve to specify the pa per type [ Thick ] . See ⇒ P.39 “Copyi ng from the Bypass Tray” *6 When you set these standard siz e paper in the bypass tray, you have t[...]

Copy Paper 19 1 *7 When you set these custom size paper in the bypas s tray, you have to specify the size. See ⇒ P.39 “Copying from the Bypa ss Tray” . Important ❒ If you u se damp or cu rled paper, a misfeed might occur. In su ch a case, t ry turning over the paper stack in the pap er tray. If there is no improvement, change to copy paper [...]

Basics 20 1 Envelop es Note ❒ When copying on envelopes, use the bypass tray and specify the size. See ⇒ P.43 “When Copy ing onto Envelopes”. ❒ Specification of envelopes are follows: ❒ You can load up to 10 envel opes (72 - 90 g/ m 2 , 19 - 24 l b) onto the bypass tray at a time, without forcibl y preassign them. However, make sure tha[...]

Copy Paper 21 1 ❒ Before setting envelopes, make sur e that they are rectangular in shap e. Refer to the following illustrations. ❒ Avoid using t he non-su ppor ted env elopes l iste d on P.21 “Non-re com mended Paper” Limita tion ❒ Even if you use the reccommended types of envelope as notes above, copied envel opes ma y co me out wrin kl[...]

Basics 22 1 Note ❒ Do not use the following type of paper because a paper misf eed might occur. • Bent, fol ded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper that has l ow stiffness • Paper with much paper dust on its surface ❒ Do not use envelopes in the following conditions . •d [...]

Toner Cartridge 23 1 Toner Cartridge Handling Ton er R WARNING: R CAUTION: R CAUTION: Important ❒ If you use toner cartridge other than tha t recommended, a fault might occur. Reference If you want to replace the toner cartridge, s ee ⇒ P. 67 “ D Replacin g the Toner Cartridge” . Toner Stora ge Note ❒ When storing the toner cartridge, the[...]

Basics 24 1[...]

25 2. Copying Basic Procedur e A When the machine is set for user code, enter the user co de with th e { { { { Number } } } } keys and then press the { { { { # } } } } key. Reference See ⇒ P.49 “User Codes” . B Make sure that the machine is i n Copy m ode. Note ❒ If not, press the { Copy } key. C Make sure that there are no previ- ous setti[...]

Co pyin g 26 2 - - - - Auto Reset The machine returns to its initial c on- dition automatically after your job is finished, after a certai n period of time. This function is called “Auto Reset”. Note ❒ You can change the Au to Reset time. See “09. Copy Auto Reset” in ⇒ P.80 “1. General Feature s 3 / 4 ” . - - - - Auto Off The machin[...]

Setting Originals 27 2 Setting Originals Limita tion ❒ Set the original after c orrection flu- id and ink has completely dried. Not takin g this prec aution c ould mark the exposure glass and cau se marks to be copied. Note ❒ Basically the origina ls should be aligned to the rear left corner. However, some copy function s may produce different [...]

Co pyin g 28 2 Setting Or igi nals in the Document Feeder Important ❒ When copying onto transluc ent paper, set your originals one at a time in the document feeder to avoid multiple feeds and damage to originals. See ⇒ P.29 “Setting one original at a time (SADF) mode” Note ❒ Do not stack originals above the limit mark. ❒ The original mi[...]

Setting Originals 29 2 Setting one or iginal at a ti me (SADF) mode Important ❒ Hold the document from the front when settin g it. If your hand cov- ers the internal sensor, it wil l not operate correctly and the original could be dam aged. ❒ When s etting pag es of docum ents 1 page at a time in the ADF us ing Auto Paper Select and Auto Re- du[...]

Co pyin g 30 2 Note ❒ To avoid a mu lti-sheet feed, shuffle the originals before set- tings th em in the docu ment feeder. ❒ You can set one or iginal at a time. See ⇒ P.29 “Setting one orig inal at a time (SA DF) mod e” C Press the 01 key to choos e the tray from the paper tray, pap er tray unit (op tion), or the by pass tray. D Press th[...]

Basic Functions 31 2 Basic Functions The following basic functions ar e ex- plained in this section. ❖ ❖ ❖ ❖ Adjusting Copy Image Density Auto and Manual Image Density ❖ ❖ ❖ ❖ Selecting O riginal Type Setting Text, Te xt·Phot o, Photo ❖ ❖ ❖ ❖ Selecting Copy Paper Auto Paper Select and Manual Pa- per Select ❖ ❖ ❖ ❖ A[...]

Co pyin g 32 2 Manual image d ensi ty A Press the { { { { Auto I mage Density } } } } key to cancel it. B Press the { { { { Lighter } } } } or { { { { Da rker } } } } key to adjust the image densi- ty. Combine d auto and ma nual imag e dens ity A Mak e sure that the Auto Image Density indicator is lit. B Press the { { { { Lighter } } } } or { { { {[...]

Basic Functions 33 2 ❒ When the Toner Saving mode is specified , the whole image gets lighter. ❒ When you cann ot make clear copies, yo u can adjust the quali- ty level of copies for each of the original types (Text, Text • Phot o, Photo). See ⇒ P.63 “ If You Can- not Make Clear C opies" . Selecti ng Copy Paper There are two ways to [...]

Co pyin g 34 2 ❖ ❖ ❖ ❖ Metric vers ion ❖ ❖ ❖ ❖ Inch version ❒ For s ome o rigi nal s, th e ori gi nal size might not be detected correct- ly. See ⇒ P .15 “Size s Difficult to De- tect” . A Select the c opy paper. Auto pape r s elect A Make sure that the Auto (Aut o Paper Select) is selected. Manua l pape r sel ec t A Select [...]

Basic Functions 35 2 Auto Reduce/ Enlarg e—Having the Ma chine Choo se th e Reprodu cti on Ratios The machine can choose an ap propri- ate reproduction ratio ba sed on the paper and original sizes you select. Note ❒ When you use Au to Reduce/En- large, refer to the following table for possible original sizes and di- rections: ❖ ❖ ❖ ❖ Me[...]

Co pyin g 36 2 B Select the paper tray by pressing 01 . Note ❒ The enlargment/reduction ra- tio automatically calculated to match the size of copy paper you h ave ch osen is di spla yed .[...]

Sort 37 2 Sort The ma chine c an scan your origina ls into memory and automatically sort the copies. There are two types in the Sort func - tion: ❖ ❖ ❖ ❖ Sort Copies can be assembled as s ets in sequential order. ❖ ❖ ❖ ❖ Rotat e Sort Every oth er copy set is ro tated by 90 ° KL and delivered to the copy tra y. Limita tion ❒ You c[...]

Co pyin g 38 2 A Press the { { { { Sort } } } } key. B Enter the number of copy sets with the { { { { Number } } } } keys. Limitatio n ❒ The maximum number of sets is 99. C Set your origin als. When setting a stack of originals in the d ocument feeder A Set a stack of o riginals in the document feeder, then press the { { { { Start } } } } key. Af[...]

Copying from the Bypass Tray 39 2 Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, a dhesive labels , trans- lucent paper, post c ards, envelopes and copy paper that cannot be set in the paper tra y. Note ❒ The machine can automatically de- tect the following sizes as standar d size copy pa pers: ❒ When you set [...]

Co pyin g 40 2 C Lightly insert the c opy paper fa ce down until the it stops. Adjust the guides to co py paper si ze. The k indicator on the display is automatically selected. 3: Paper guide Important ❒ If the guides are not flush with the copy paper, a ske w image or paper misfeeds might occur. Note ❒ Do not stack paper over t he lim- it mark[...]

Copying from the Bypass Tray 41 2 E Enter the horizontal size of the paper with the { { { { Number } } } } keys, then press the { { { { # } } } } key. Note ❒ To change the nu mber en- ter ed, press t he { Clear/St op } key and enter the new num- ber. 4: Horizontal 5: Vertical F Enter the vertical size of the pa- per with the { { { { Numb er } } }[...]

Co pyin g 42 2 D Select [ Std. size ] with the 01 keys. Then press the [ Cust om ] key. E Select the desired size with the [ NEXT ] , [ Prev . ] or the 01 keys, then press the [ OK ] key. F Press the [ Exi t ] key. When co pying onto OHP transpa rencies or th ick paper Important ❒ If you select Thick Paper/Spe- cial Pape r as the Paper Type set- [...]

Copying from the Bypass Tray 43 2 E Press the [ Exi t ] key. Reference To go on to specify a p aper size, press the [ Pap . Si ze ] key. See ⇒ P.37 “When copying onto custom si ze copy paper” . See ⇒ P.38 “When copying onto standard si ze copy paper” . E Set your o riginals and p ress the { Sta rt } key. Important ❒ When copying onto [...]

Co pyin g 44 2 B Lift t he pape r hol d lev er. The n swing out the exte nder. 1: Paper hold lever 2: Extender C Light ly in sert th e envel ope s face down and the sides of the flaps on the right as shown below. Important ❒ Make sure that the envelope flap are s ecurely folded down, and that ther e is no air i nside the envelopes. ❒ You can lo[...]

Copying from the Bypass Tray 45 2 I Press the [Pap.Size] key. J Select [Custom Size] with the 01 keys. Then press the [ Cust om ] key. K Enter the horizonta l size of the envelope with the { Number } keys, then press the { # } key. 4: Horizontal 5: Vertical L Enter the vertical size of the enve- lope with the { Number } keys, then press the [OK] ke[...]

Co pyin g 46 2 M Press the [ EXIT ] key. N Set your o riginals and p ress the { Sta rt } key. Note ❒ Push on the center of the bypass tray to close it.[...]

Program—Storing Your Copy Settings in Memory 47 2 Program—Storing Your Copy Settings in Memory You can store f req uent ly us ed c opy job settings in machine memory, and recall them for future use. ❖ ❖ ❖ ❖ Storing Your Settings You can store y our setting s you frequently use. ❖ ❖ ❖ ❖ Deleting A Progra m You can delete a stored[...]

Co pyin g 48 2 Deleting a Progr am You can delete a stored program. A Press the { { { { Program } } } } key. B Press the [ Delet e ] key. C Select the program number you want to delete with the 01 keys. Then press the [ OK ] key. D Press the [ Yes ] key. Note ❒ To cancel the deletion, p ress the [ No ] key. E To delete another program , repeat st[...]

Other Functions 49 2 Other Functions Energy Save r Mode —Saving Energy If you do not operate the mach ine for a certain period after c opying, or when you pres s and hold the { Energy Saver } key for more than one second, the displ ay disappears and the ma- chine enters En ergy Saver mode. When you pres s the { Ener gy Saver } key again, the mach[...]

Co pyin g 50 2 coun t of the numbe r of copies made under each user c ode. Note ❒ When the machine is set for user code s, the ma chine wi ll pr ompt you for your user codes after the power swi tch is o n or the Au to Re- set comes into effect. ❒ To prevent others from making copies using your u ser code, press the { Clear Modes } and { Clear/S[...]

Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Rati os 51 2 Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Ratios You can selec t a preset ratio for copy- ing. Note ❒ You can selec t one of 7 present ra- tios (4 enlargement ratios, 3 reduc- tion ratios in inch ver sion or 3 enlagement ratios, 4 reduction ra- tions in Met[...]

Co pyin g 52 2 A Press the [ Enla rge ] or [ Reduce ] key to select a ratio. Note ❒ Another preset ratio is dis- played every time you press the key. B Set your originals, then press the { { { { Sta rt } } } } key.[...]

Zoom—Reducing and Enlarging in 1% Steps 53 2 Zoom—Reducing and Enlarging in 1% Steps You can change the reproduction ra- tio in 1% steps. Note ❒ You can specify the re production ratio within between 50% and 200%. ❒ You can select a ratio regardless of the size of an original or copy pa- per. With some ratios, p arts of the image might not [...]

Co pyin g 54 2 Combine—Combining Originals into One Copy You can make 1 sheet of copi es from 2 or more one sided origin als. ❖ ❖ ❖ ❖ 2 pages → → → → 1-she et This mode m akes two facing pa ges on on e-si ded copy . ❖ ❖ ❖ ❖ 4 pages → → → → 1-she et 4 one-sided pages are copied onto 1 one-sided sheet. ❖ ❖ ❖ ?[...]

Combine—Combining Originals into One C opy 55 2 ❒ Direction of the originals and ar- rangement of combined images. ❖ ❖ ❖ ❖ Portait ( K ) originals ❖ ❖ ❖ ❖ Landscape ( L ) originals ❒ Separation line between originals cannot be printe d. A Press the { { { { Co mb ine/ Ser ies Co pi es } } } } key. B Press the [ Combine ] key. C[...]

Co pyin g 56 2 When sett ing an origina l on the exposure glass or i n the documen t feeder A Set the original, then press the { { { { Star t } } } } key. Note ❒ Start with the first page to be copie d. B Set the next or iginal, then press the { { { { Sta rt } } } } key. Note ❒ When you set an original in the document feeder , the sec- ond and [...]

Series Copies—Making Two-sheets Copies from Book Originals 57 2 Series Copies—Making Two-sheets Copies from Book Originals You can make on e-sided co pies from two fa cing pag es of bou nd (book ) originals. ❖ ❖ ❖ ❖ Book → → → → 2-shee t s You ca n make two-s heet s copi es from two facing pages of a bou nd original (book). Note[...]

Co pyin g 58 2 D Press the [Exit] key. E Set your originals, then press the { Sta rt } key.[...]

Combination Chart 59 2 Combination Chart The combination chart given below shows whic h modes can be used together. When you read the chart, please refer to the following table. The following shows the combinations of function s. *1 Combined auto and manual image densi ty. *2 “ ××× cannot be sel ected” is displayed. *3 Dependi ng on “02. A[...]

Co pyin g 60 2[...]

61 3. What to do If Something Goes Wrong If Your Machine does not Operate as You Want Message Machine's Cond ition Problem/Cause Action The machine i nstructs you to wai t. The machine is wa rming up. Wait for t he machine to warm-up. Reference You can use Aut o Start mode dur ing warm -up period. See ⇒ P.50 “Au- to Start—Enteri ng Copy [...]

What to do If Something Goes Wrong 62 3 Display You cannot ent er the de- sired copy set number. The numbe r of copies ex- ceeds the maximum copy quanti ty. You can chang e the maxi- mum copy quanti ty that you can mak e at a t ime. See “04. Ma x. Copy Q‘ty ” in ⇒ P.78 “1. General Features 1 / 4 ” Problem Cause Action The panel displ ay[...]

If You Cannot Make Clear Copies 63 3 If You Can not Make Clear Copies Problem Cause Action Copies app ear dirty. The image densi ty is too dark. Adjust the i mage density. ⇒ P.31 “Adjusting Copy Im- age Density” . Auto Image Density is not selected. Select Aut o Image Densit y. The reverse sid e of an orig- inal im age is copi ed. The image d[...]

What to do If Something Goes Wrong 64 3 Parts of the image are not copied. The original i s not set correctl y. Set originals correctly. ⇒ P.27 “Set ting O rigi nals” . An improper paper size is selected. Select the proper paper size. Copies are blank. The original i s not set correctl y. Set originals correctly. ⇒ P.27 “Set ting O rigi n[...]

If You Cannot Make Copies as You Want 65 3 If You Can not Make Copies as You Want Problem Cause Action Misfeeds o ccur fr eque ntly . Copy p aper size sett ing is not correct. Set the proper p aper size. See ⇒ P.72 “Chang ing the Paper Size” . You cannot co mbine sever- al fu nct io ns. Selected funct ions cannot be used together. Refer to th[...]

What to do If Something Goes Wrong 66 3 B Loading Paper Note ❒ If you wan t to cha nge the pap er size, see ⇒ P.72 “Changing the Pa- per Size” . Reference Regarding paper types and siz es that can be set, see ⇒ P.17 “Copy Paper” . A Pull out the paper tray until it stops. Loadin g paper in the paper t ray (Tray 1) Note ❒ The bottom [...]

D Replacing the Toner Cartridge 67 3 D Replacing the Toner Ca rtridge When D is displayed, i t is time to replace the toner cartridge. R WARNING: R CAUTION: R CAUTION: Important ❒ If you use the toner cartr idge other than that recommended, a fault might oc- cur. ❒ When replacing the toner cartridge, do not turn off the power switch. If you do,[...]

What to do If Something Goes Wrong 68 3 A Open the side cover. B Pull the used toner cartridge out of the machine by holding the grips of i t. C Take a new toner cartridge from the box. D Hold the toner cartridge as shown in the illustration, and shake it side to s ide a bout 7 -8 t imes . Note ❒ If the toner cartridge is not shaken enough, toner[...]

D Replacing the Toner Cartridge 69 3 F Holding the grips of the cartridge, insert it into the machin e until it stops. G Close the side cover. Important ❒ Do not clos e the side cover with force. If you cannot close the cover easily, pull out the toner cartridge from the copie r and insert it again. After that, close the side cover again. ❒ Aft[...]

What to do If Something Goes Wrong 70 3 x Clearing Misfeeds R CAUTION: Important ❒ When clearing misf eeds, do not turn off the power switch. If you do, your copy settings are c leared. ❒ To prevent misfeeds, do not leave any torn scraps of paper withi n the ma- chine. ❒ If paper mi sfeeds occur repea tedly, contact your service repres entati[...]

x Clearing Misfeeds 71 3[...]

What to do If Something Goes Wrong 72 3 Changing the Paper Size Important ❒ Make sure to select paper size with the paper size selector or user tools. Othe rwise, misfeeds mi ght occu r. Reference For paper sizes, weight, and capac- ity that can be set in each tray, see ⇒ P.17 “Copy Paper” . Tray 1 A Make sure that the paper tray is not bei[...]

Changing the Paper Size 73 3 to the paper size you want to use. Note ❒ When pressing the levers, pus h them together. F Adjust the paper size selector. Note ❒ The available paper si zes on the paper size selector are s hown below. If the paper size you need is not there, see “11.Special Pap. Size ” in the System Set- ting s . • Metric ver[...]

What to do If Something Goes Wrong 74 3 paper size y ou want to u se. Note ❒ When pressing the levers, pus h them together. F While pressing the release lever, slide the left guide to the paper size you want to use. G Adjust the paper size selector. Note ❒ The available paper si zes on the paper size selector are s hown below. If the paper size[...]

75 4. User Tools (Copy Features) Accessing the U ser Tools (Copy Features) This section is for the key operators in change of this machine. You can change or set the machine' s default setting s. Preparation After using the user tools, be sure to exit from user tools. Reference Regarding about the user tools for system sett ing, see “ Access[...]

User Tools (Copy Features) 76 4 Exiting from User Tools A After changing the user tools set- tings, press the { { { { User Tool s/ Counter } } } } key. Note ❒ The settings are not canceled even if the power switc h is turned off or the { Clear Mode s } , { Ener gy Sa ver } key is pressed.[...]

User Tools Menu (Copy Features) 77 4 User Tools Menu (Copy Features)[...]

User Tools (Copy Features) 78 4 Settings You Can Change with the User Tools Reference For how to access the user tools, see ⇒ P.75 “Accessing the User Tools (Copy Fea- tures)” . For how to change the settings, see ⇒ P.7 “Function menu display”. 1. Gen eral Features 1 / 4 Menu Description 01. APS Pri ority As a default sett ing, Auto Pap[...]

Settings You Can Change wi th the User Tools 79 4 1. Gen eral Features 2 / 4 Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 05. Set Ratio Up to 2 reproduction ratios which you f requently use can be registered. Reference See ⇒ P.51 “Pre set Re duce/Enl arge — Reducing and Enlarging Using Pr[...]

User Tools (Copy Features) 80 4 1. Gen eral Features 3 / 4 Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 09. Copy Auto Res et The machine returns to its initial condition auto matically after your job is finished. The time can be set from 10 to 180 seconds. Note ❒ Default: 60 seconds 10. Initi[...]

Settings You Can Change wi th the User Tools 81 4 1. Gen eral Feature s 4 / 4 Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 13. Key Op. Tool s You can change set tings for user acc ess limitati on for copier functions. 1. User Code Mgmt. Specify whether t o employ user codes to restrict copier u[...]

User Tools (Copy Features) 82 4 2. Inpu t/Out put Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 1. Comb. Auto Eject As a default sett ing, even if the nu mber of original s in the optiona l document feeder is less t han the number required in the selected Combine mode, the lacking number of copi[...]

Settings You Can Change wi th the User Tools 83 4 2. Input/Ou tput Menu Description 5. Sort You can select a Sort or Rota te Sort. ⇒ P.37 “Sort” Note ❒ Defa ult: So rt[...]

User Tools (Copy Features) 84 4[...]

85 5. Remarks Do's and Don't s R CAUTION: Important ❒ Make sure the remaining memory space is 100%, before you unplug the pow- er cord. ❒ While the machine is unpl ugged, you can neither send nor receive a fax. Reference For details, see the Facsi mile Reference. • Do not touch areas on or around the fusing unit. These area s get ho[...]

Re mark s 86 5 Where to Put Your Machin e Machine Env ironmen t Your machine's l ocation should be carefully chosen because environmental con- ditions greatly affect its pe rformance. Optimum environmental conditions R CAUTION: R CAUTION: • Temperature: 10 – 32 ° C (50 – 89.6 ° F)(humidity to be 54% at 32 ° C, 89.6 ° F) • Humidity:[...]

Where to Put Your Machine 87 5 Power C onnection R WARNING: R WARNING: R CAUTION: R CAUTION: • Wh en the main switc h is in the Stand-by positio ns, the optio nal anti-conden- sation heaters are on. In case of emergency, unplug the machine's po wer cord. • When you unplug the power cord, the anti-conden sation heaters turn off. • Make su[...]

Re mark s 88 5 Access to Mac hine Place the machine nea r the power source, providing c learance as shown. More clearance requir ed when clearing misfeeds or replacing the toner car- tridge. 1. Rear: more than 1cm (0.4") 2. Right: more than 1cm (0.4") 3. Front: more than 75cm (29.6") 4. Left: more than 2cm (0.8") Note ❒ For th[...]

Maintaining Your Machine 89 5 Maintaining Your Machine If the exposure glas s, platen covers or document feeder is dirty, you might not be able to make copies as you want. Clean them if you find them dir ty. ❖ ❖ ❖ ❖ Cleani ng the machine Wipe the machin e with a soft, damp clot h. Then, wipe it with a dry cloth to remove the water. Importan[...]

Re mark s 90 5[...]

91 6. Specification Mainframe ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photo sensiti v ity ty pe : OPC ❖ ❖ ❖ ❖ Original scanning: One-dimens ional solid s canning system thro ugh CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer syst em ❖ ❖ ❖ ❖ Develo pment : Dry one-component magnetic brush development syst[...]

Specification 92 6 ❖ ❖ ❖ ❖ Copy paper weight: • Paper tray: 60 – 90g/m 2 (16 – 24 lb) • Bypass tray: 60 – 162g/m 2 (16 – 4 3 lb) ❖ ❖ ❖ ❖ Non-reproduction area: • Leading edge: 2 ± 1.5mm(0.08" ± 0.06") • Trailing edge: more than 0.5mm(0.02") • Left edge: 2 ± 1.5mm(0.08" ± 0.06") • Righ[...]

Mainframe 93 6 Zoom: • Metric version: 50 – 200% • Inch version: 50 – 200% ❖ ❖ ❖ ❖ Continuous c opying count: 1 – 99 copies ❖ ❖ ❖ ❖ Copy paper capacity: • 1st paper trays: 250 s heets (80g/m 2 , 20 lb) • Bypass tray: 100 sheets (80g/m 2 , 20 lb) ❖ ❖ ❖ ❖ Power consumption: *1 Mainframe wi th the document feede r[...]

Specification 94 6 Document Feede r (Option) ❖ ❖ ❖ ❖ Mode: ADF mo de, S ADF mo de ❖ ❖ ❖ ❖ Original size: •A 3 L – A5 KL • 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " KL ❖ ❖ ❖ ❖ Original weight: 40 – 128g/m 2 (10 – 34 lb) ❖ ❖ ❖ ❖ Number of originals to be set: 50 sheets (80g/m 2 , 20 lb) ❖ [...]

500 – Sheet Tray Unit (Option) 95 6 500 – Sheet Tray Unit (Option) ❖ ❖ ❖ ❖ Copy paper weight: 60 – 105g/m 2 (16 – 28 lb) ❖ ❖ ❖ ❖ Available paper size: A3 L , B4 L , A4 KL , B5 KL , A5 KL , 8k L , 16k KL , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " [...]

Specification 96 6 1000 – Sheet Tray Unit (Option) ❖ ❖ ❖ ❖ Copy paper weight: 60 – 105g/m 2 (16 – 28 lb) ❖ ❖ ❖ ❖ Available paper size: A3 L , B4 L , A4 KL , B5 KL , A5 KL , 8k L , 16k KL , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" L , 5 1 / 2 " × 8 1 / 2 " L , 7 1 / 4 " [...]

Internal Tray 2 (1bin tray) (Option) 97 6 Internal Tray 2 (1bin tray) (Option) ❖ ❖ ❖ ❖ Number of bins: 1 ❖ ❖ ❖ ❖ Available paper size: A3 L , B4 L , A4 KL , B5 KL , A5 KL , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " KL ❖ ❖ ❖ ❖ Paper capacity: 125 s[...]

Specification 98 6 48MB Copier Memory Unit (Option) ❖ ❖ ❖ ❖ Memory capacity: 48MB ❖ ❖ ❖ ❖ Numb er o f or i gi n als to be st or ed: Up to 99 pages (referen ce value based on ITU-T No.1 ch art) Up to 99 pages (referen ce value based on ITU-T No.4 ch art)[...]

99 INDEX 48MB copier m emory unit , 3 , 98 A Access to Machine , 88 Adjusti ng Copy Image D ensity , 31 ADS Pr iori ty , 7 APS Pr iority , 78 Auto Im age Densi ty key , 5 Auto image density , 31 Auto off , 26 Auto Paper Select , 33 Auto Reduce/Enlarge key , 4 Auto Reduce/Enlarge , 35 Auto reset , 26 Auto Sta rt , 50 B Basi c Func tions , 31 Bypass [...]

100 UE USA A250 P Panel displ ay , 4 , 6 Paper tray side cover , 2 Paper tray unit , 1, 3, 17 , 95, 96 Paper tray , 1, 17 Platen cover , 1 , 3 Postc ard s , 19 Power Connection , 87 Preset Reduce/Enlarge , 51 Prog ram key , 4 Prog ram , 47 R R. Srt. Aut Pap. , 82 Re. Ratio Prio rity , 79 Recallin g a Program , 48 Remarks , 85 Replacing the Toner Ca[...]

180 OPERATING INSTRUCTIONS SYSTEM SETTINGS Modes User Tools (Syst em Setti ngs) Read this manual carefully before you use this product and keep it handy for future reference. For safety, p lease follow the instructions in t his manual.[...]

180 OP ERATING INSTRUCT IONS RICOH COMPANY, LTD. 15-5, 1 c home, Mi nami-Aoya ma, Minato-k u, Tokyo Telephon e: Tokyo 3479-3111 Overseas Affiliates U.S.A. RICO H CORPO RAT ION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: + 1-973-882-2000 The Netherla nds RICOH EURO PE B .V. Groenelaan 3, 1186 AA, Amstelvee n Phone: + 31-(0)20-5474 111 Uni[...]

Introduction This man ual conta ins deta iled inst ructio ns on the operation a nd ma intenanc e of this m achine. To get maximu m versa til ity from this machi ne all op erat ors should careful ly read an d follow th e instru cti ons in this man ual. Pleas e keep th is manu al in a ha ndy pl ace near the machi ne. Plea se r ead the Saf ety Infor m[...]

Note to us ers in t he Unit ed States of America Not ice : This equipment has been tested and found to comply with the l imits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interf erence in a res- idential installation. T his equipment generates, uses a[...]

i How to Read this Manual Symbols In this manual, the following sy mbols are used: R WARNING: This symbol indicates a potentially ha zardous situation that might r esult in death o r serious injury when y ou misu se the m achine wi thout following the in- structions under this symbol. Be sure to read the instructions, all of which are de- scribed i[...]

ii TABLE OF CONTENTS Manuals for this Ma chine....... ......... .............. .............. .......... .............. ...... 1 Additional Functions Provided by Optional Memory Units ................. .. 2 Copy Mode ...... ........ ........ ....... ...... ........ ....... ........ ........ ..... ........ ........ ........ ..... 2 Facsimi le Mode ([...]

1 Manuals for this Machine This is a multi-functional machine combining copying, facsimile, and printer functions. This manual desc ribes procedures common to these functions. Each function's reference des cribes the operational procedures separatel y for the copying, facsimile and printer functions. Please consult the manual that suits your n[...]

2 Additional Functions Provided by Optional Memory Units You can expand the capabilities of this machine to include fax or printer fun c- tions. When you want to add a func tion, contact your sales or se rvice represen- tative. Copy Mod e In copy m ode you can make bas ic cop ies and als o copy using m ore sophisticated techniques, s uch as reducti[...]

3 Printe r Mo de ( Opt io n ) Installation of optional expansion memory allows more da ta to be stored. Options for Memory Expansion ❖ ❖ ❖ ❖ 32 MB or 64 MB DIMM Provides various func tions including high-p erformance printing and Rotate Collation(Sort). If you need DIMM, please consult your sales or service repre- sentatives. ❖ ❖ ❖ ?[...]

4[...]

5 1. Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax or printer machine as well. P ress the { Copy } key to use copy func tions, press the { Fax } key to use facsimile functions or press the { Pri nter } key to use printer fu nctions. Limita tion ❒ You cannot switch modes in any of th e following cases [...]

Modes 6 1 Multi-Access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficie ntly regardless of how the machine is being used. For example: • While making copies, the mach ine can s end a fax message that h as been stored in memory. • You can make cop ies w[...]

Multi-Access 7 1 Mode after you select Copy Facsimile Printer Transmission Operation/Manual Reception Operation Transmission Reception De ta Re c ept ion Printing Mode bef ore you select Operation Sort Scanning An Original for Memory Tran smis sion Memory Transmis sion Immediate T ransmissio n Memory Reception Printing Received Data Copy Copying ?[...]

Modes 8 1 ✩ …means that these f unctions ca n be used together. ❍ …means that you can interrupt the current job wi th Function keys or the { In- terrupt } key to pr oceed to a subse quent job. → …means that another j ob will automatically start after the current jo b is fin- ished. × …means that you will manually s tart another job a[...]

Copy Mode 9 1 Copy Mode Changin g to Cop y Mode You can always make a copy when the mach ine isn' t printi ng or scan ning a fax data. A Press the { { { { Copy } } } } key. The copy display app ears on the panel displa y. Reference For details, s ee the “Copy Refer- ence”. Interrupt Copying to Make Urgent ly Neede d Cop ies You can i nterr[...]

Modes 10 1 Resuming the inter rupted copying job A Reset the previous original. B Press the { { { { Sta rt } } } } key. The machine resumes the inter- rupted copy run. Copying And Multi-accessi ng ❖ ❖ ❖ ❖ When “Print Priority” = “Fax”, “Print- er” or “Display” The machine completes th e opera- tion of the function set by Pri[...]

Fax Mode 11 1 Fax Mode Changin g to Fac simile Mode You can always use the machine as a facsimile when you are not copying. A Press the { { { { Fax } } } } key. The facsimi le display appears on the panel display. Note ❒ The Memory Transmission/Re- cept io n func tion i s perfor med automatically even when an- other funct ion is being used. You n[...]

Modes 12 1 Sending a Fa x Sendi ng a fax while p rinting a recei ved fax Scann ing or iginal s fo r memo ry transmission The ma chine c an scan your origina ls for memory transmission even while printing a received fax. A Complete the usual op erations for se nding a fax, then pr ess the { { { { Sta rt } } } } key. Immedia te transm ission Immediat[...]

Printer Mode 13 1 Printer Mode You must switch to print er mode to change the pr int settings or to reset a print jo b. You do not need to swit ch the ma- chine to printer mode when printing from an application on your PC. Changin g to Pr inter Mode A Press the { { { { Printer } } } } key. The printer display appe ars on the panel displa y. Referen[...]

Modes 14 1[...]

15 2. User Tools (System Settings) Keys for User Tools (System Settings) 1. { { { { User Tools/ Counter } } } } key 2. Panel Display 3. { { { { Selection } } } } keys Press the key under the i tem you wish to select. 4. 0 0 0 0 and 1 1 1 1 keys (Cursor keys ) Press to select an it em on the panel dis- play. 5. { { { { Numb er } } } } keys Use to en[...]

User Tools (System Settings) 16 2 Accessing the User Tools (System Settings) This section is for the key operators in charge of this machine. You can change or set the machine' s default setting s. Preparation After using the user tools, be sure to exit it to return to Copy m ode. The settings are not c anceled even if the operation switch is [...]

Accessing the User Tools (System S ettings) 17 2 Note ❒ [ ↓ ↓ ↓ ↓ Next ] : Press to go to the next page. ❒ [ ↑ ↑ ↑ ↑ Prev . ] : Press to go bac k to the previous page. Reference ⇒ P.18 “User Tools M enu (Sys- tem Settings)” D Change the setting s by following the instructions on the panel d is- play. Then press the [ OK ] [...]

User Tools (System Settings) 18 2 User Tools Menu (System Settings)[...]

Settings You Can Change wi th the User Tools 19 2 Settings You Can Change with the User Tools Reference For how to access the user tools, see ⇒ P.16 “Accessing the User Tools (System Settings)” . System Settings 1 / 5 Menu Descrip tion 01. Funct ion Priori ty (fac simile or p rinter op- tion requ ired) You can speci fy the mode to be d isplay[...]

User Tools (System Settings) 20 2 System Settings 2 / 5 Menu Descrip tion 05. Function Reset (fac simile or p rinter op- tion requ ired) How long the machine waits before switching to the defaul t mode if no operat ion has been performed after an oper ation has finished. You set this ti me to 0 (instant aneous), or be- tween 3 and 30 sec onds. Note[...]

Settings You Can Change wi th the User Tools 21 2 System Settings 3 / 5 Menu Descrip tion 09. Auto Off Timer The machine tur ns itself off automatical ly to conserve ener- gy af ter yo ur job is fini shed, a fter the sele cte d time. This function is called “Auto Off ”. The time can be set from 1 to 240 minute s. Note ❒ Defaul t: 30 minutes ?[...]

User Tools (System Settings) 22 2 12. P ap.Tr ay Pr iori ty (for Copy mode only) You can select t he paper tray whi ch will be selecte d as a de- fault in the followin g conditi ons: • When the operatio n switch is tu rned on. • When System Reset or Auto Reset mode is turned on. • When the { Clear Mode s } key or { Energy Saver } key is press[...]

Settings You Can Change wi th the User Tools 23 2 System Settings 4 / 5 Menu Descrip tion 13. Auto T ray Switch (for Copy mode only) If yo u load pap er of the s ame size i n two or more trays, t he machine automat ically shift s another tray when t he tray in use run s out of paper . You can set o r cancel thi s setting. Note ❒ Defaul t: Yes 14.[...]

User Tools (System Settings) 24 2 15. P rint P rio rity (set- ting th e mu lti- acce ssing function) Sets t he print prio rity for each mode. • “Disp lay” Print p riority is given t o the mode d isplayed on the dis- play . •“ C o p y ” Print p riority is g iven to the copy function. •“ F a x ” Print p riority is given t o the fax [...]

Settings You Can Change wi th the User Tools 25 2 System Settings 5 / 5 Menu Descrip tion 17. P ape r Stat us If the machine has not been used for an extended perio d of time, e.g. afte r a long vacation, output may be blur red or toner may be no t fused properl y. If thi s happens select “spe- cial”. I f this doe s not solve th e proble m, use[...]

26 UE USA A250 INDEX A AOF , 21 Auto Off Time r , 21 Auto Tray Swit ch , 23 C Clear/Stop key , 15 Copy Count Display , 19 Copy Mode , 1 , 2 , 9 Cursor keys , 15 D Disp lay Contras t , 24 E Energy Saver Level , 20 Energy Saver Timer , 20 F Facsi mil e Mod e , 1 , 2 , 3, 11, 12 Funct ion Priori ty , 19 Funct ion Reset , 20 I Interrupt Copying , 10 K [...]

PRINTER Option Type 185 OPERATING INSTRUCTIONS PRINTER REFERENCE (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, p lease follow the instructions in t his manual.[...]

Introduction This man ual conta ins deta iled inst ructio ns on the operation a nd ma intenanc e of this m achine. To get maximu m versa til ity from this machi ne all op erat ors should careful ly read an d follow th e instru cti ons in this man ual. Please rea d the Safety I nformation in the “Copy Re ference” be fore using t his machine . It[...]

i How to Read this Manual Symbols In this manual, the following sy mbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instru ctions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instru ctions are not followed, may resu[...]

ii TABLE OF CONTENTS 1. Getting Acquainted Connecting the Machine ............. .............. .............. ......... .............. ........... 1 Requirements ....... ........ ........ ........ ..... ... ....... ...... .. ........ ..... ... ........ ..... ... ........ .. 1 Connecting the Machine to the Host Using t he Parallel Cable ...... .....[...]

iii 5. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Access ing the Printer Propertie s ............ .............. .............. 31 Windows 95/98 - Accessing the Pri nter Properties ........ ........ ........ ....... ...... 31 Windows NT4.0 - Accessing the Printer Properties ......... ........... ........ ........ 32 Windows [...]

iv[...]

1 1. Getting Acquainted Connecting the Machine Make sure the shape and the posi tion of the connector are as sh own in the illus- tration. 1. Parallel Port 2. 10BASE-T/100BASE-TX Requir ements Requirements Before usin g this machine, make sure that all the environmental and electri cal requirements have been met. Connect the machine to your host co[...]

Getting Acquainted 2 1 Parall el Cabl e Requi rements Connect the machine to your host computer using a parallel port. This machine does not provide the par allel cable to connect the machine to the h ost computer. The machine's parall el interface is a standard bi-directional inter face. It requires a standa rd 36-pin p arallel cable c omplia[...]

Connecting the Machine 3 1 Connectin g the Machin e to the Host Usin g the Parallel Cable Connect the machi ne to the host computer using a parallel cable c ompliant with IEEE 1284 (suppli ed by you). Follow thes e step s to conn ect the mach ine to your h ost comp uter: A Make sur e you have the co rrect cable. B Make sure both the machine and the[...]

Getting Acquainted 4 1 D Attach the ferrite core to the loop. E Attach the network interface cable to the 10BASE-T/100BASE-TX connector on the right side of the b ack cover of the machine. Reference See P. 1 “Connecting th e Machine” to make sure of the posit ion of the 10BASE-T/100BASE-TX port. Note ❒ Make sure that the c able is connected t[...]

Features of this Machine 5 1 Features of this Machine This printer is designed especially for office workgroups, both for shar ed usage within network environment, a nd for one-to-one usage by be ing connected di- rectly to your computer. ❖ Time Saving You can save t ime you sp end on your print tasks. • Printing Speed *1 : 18 ppm *1 A4 L , 8 1[...]

Getting Acquainted 6 1 Printe r Dri ver s fo r th is Mac h in e Printing requ ires installation of a printer drive r for your operating system. The following drivers are included i n the CD-ROM comes with this machine. *1 Microsoft Windows 95 oper ating system *2 Microsoft Windows 98 oper ating system *3 Microsoft Windows for Workgr oups operat ing[...]

Features of this Machine 7 1 Software and Ut ilities Included on the CD-ROM ❖ Agfa Font Mana ge r Helps you to i nstall new fonts , or organize and manage fonts already in- stalled on you r system. ❖ PRINTER MANAGER FOR ADMINIS TRATOR A utility for the system administrator to manage printers on the network. Reference For the name of the P RINTE[...]

Getting Acquainted 8 1 Guide to this Machine Operation Panel 1. { User Tools } key Press to change t he default settings an d conditio ns to meet your requirements. 2. Error Indic ator Lights up whenever a pri nter er ror oc- curs. A message descr ibing the cause of the error also appe ars on the p anel dis- play. 3. Panel Display Shows the operat [...]

Guide to this Machine 9 1 Panel Displ ay The panel dis play shows operational status, error mess ages, and function menus. Important ❒ Do not apply a s trong shock or a force of about 30 N (ab out 3 kgf) or more to the panel display. Otherwis e, the display might be damaged. 1. Operation and Error Messages ap- pear. 2. Items which c an be selecte[...]

Getting Acquainted 10 1 Onlin e and Offl ine Online Online is the st ate in which the pri nter can receive data from the computer. 1. [ Job Re set ] key Press this key when the printer is onli ne to cancel t he current print job. 2. [ Online ] key Press this key to chang e the online sta tus, the print er offli ne conditio ns. Offline Offline is a [...]

11 2. Configuring the Printer for the Network with the Operation Panel Configuring the Printer for the Network with the Operation Panel After installing the optional netw ork interface board, configure it for the network using the pr inter's operation panel. The following tab le shows the opera- tion panel settings and their default settings. [...]

Configuring the Printer for the Network with the Operation Panel 12 2 E Select the protocol y ou want to use. You can selec t one of the items on the table below. • ' mean s that this protoco l is ac- tive . • Blank cell means that this proto- col is not active. *1 TCP/IP *2 NetWare *3 App le Tal k *4 Net BEUI Note ❒ You s hould not sele[...]

Configuring the Printer for the Network with the Operation Panel 13 2 F If you use T CP/IP, you shou ld as- sign the IP A ddress to your p rint- er. Note ❒ To get the IP Address for your printer, contact your network administrator. ❒ If you use TCP/I P, you must as- sign an IP Addre ss to yo ur printe r. ❒ The IP Address is show by Byte on th[...]

Configuring the Printer for the Network with the Operation Panel 14 2 I If you use TCP /IP, you can m ake settings for “N etwork B oot”. You c an select how to assi gn the printer's address us ing the com- puter. Select one of the items on the following table. *1 ARP+PING *2 RARP+TFT P *3 BOOTP *4 DHCP Note ❒ You should set up yo ur serv[...]

Configuring the Printer for the Network with the Operation Panel 15 2 B Press [ Enter # ] . The current setting appears on the pan el displ ay. C Press [ ↑ ][ ↓ ] until the frame type you want to use appears. D Press [ Enter # ] . K Exit from the setup menu to the available function settings. A Press [ Escape ] . B Press [ Escape ] . C Press [ [...]

Configuring the Printer for the Network with the Operation Panel 16 2 - Address ❖ Subnet Mask A number used to mathematically "mask" or hide IP Add ress on the network by eliminating those parts of the addres s that are ali ke for all the machines on the network. ❖ Gatew ay Addr ess A gateway is a connection or inter- change point th [...]

17 3. Installing the Printer Driver and Software All of the pr ocedures in this manual assume that you are familiar with general Windows procedures an d practices. If you are not, see the documentation that comes with Windows for details. Auto Run Program You can inst all the printer driver by using the Auto Run program. Auto Run is available for t[...]

Installing the Printer Driver and Software 18 3 Insta ll i ng by Auto Run Follow these steps to install the printer driver on Windows 95/98/Windows NT4.0: Important ❒ Never have two versions of the same printer dr iver installed on your system at the same time. When upgrading to a ne w version of the printer driver, de- lete the old version, and [...]

Installing the PCL 5e/6 Printer Driver 19 3 Installing the PCL 5e/6 Printer Driver Windows 95/98 - Installi ng t he PCL 6/5e Print er Dr iver Installing t he printer driv er Install the driver in accordance with the steps e xplained. ⇒ P.18 “Installing by Auto Run” Setting up options Note ❒ When setting up options, you s hould access the Pr[...]

Installing the Printer Driver and Software 20 3 Install the printer driver of the Windows 95/98 for the Alternative drive r from the following folder in the CD-ROM. • PCL5e DRIVERSPCL5EWIN95_98(Language)DISK1 • PCL6 DRIVERSPCL6WIN95_98(Language)DISK1 Setting up options Note ❒ When sett ing up opti ons, you s hould access the [ Pri[...]

Installing the PCL 5e/6 Printer Driver 21 3 Setting up options Note ❒ When sett ing up opti ons, you s hould access the [ Printer Prope rties ] tab from Windows. You c annot ac cess the [ Pri nt er Pro pe r ti es ] tab from an appl ication. A Fro m the [ Mai n ] group of th e [ Program Manage r ] , open [ Control Panel ] by dou- ble-clicking it. [...]

Installing the Printer Driver and Software 22 3 Installing the PostScript Pri nter Driver Windows 95/98 - Installi ng t he Post Script Pri nt er Driver Instal ling the P rinter Driver Install the driver in accordance with the steps e xplained. ⇒ P.18 “Installing by Auto Run” Setting up options Note ❒ When setting up option s, you s hould ac[...]

Installing the PostScript Printer Driver 23 3 Setting up options Note ❒ When setting up options, you s hould access the Printer Properties from Win- dows. You can not set up options when accessing t he Printer Properties from an application A Click [ Star t ] , point to [ Settings ] , and then click [ Printers ] . The [ Printers ] window appears.[...]

Installing the Printer Driver and Software 24 3 C In the [ Installed P rinters : ] list box, click the name of the printer y ou want to set up. D Click [ Setup ] . E Click [ Featu res ] tab. The [ Printer Features ] group appears. F Use t he [ Prin ter Fe at u res ] group to specif y the options. G Click [ OK ] to close the Printer Properties dialo[...]

Installing the PostScript Printer Driver 25 3 A Insert the CD labeled Printer Drivers a nd Utilities for Windows/Mac in the CD-ROM drive. B Double click the CD icon. C Double click ”PS" folder. D Double click a folder of appropriate language. E Double click the “AdobePS Installer” icon in the “Disk1” folder. F Follow the instructions[...]

Installing the Printer Driver and Software 26 3 Setting up options A On the Apple me nu, select [ Chooser ] . B Click the [ Adobe PS ] icon. C In the [ Select the Post Script P rinter ] list, s elect the name of the printer you want to use by clicking it, and then click [ Setup ] . D Click [ Configure ] . A li st of op tion s appe ars. E Select the[...]

27 4. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver This section p rovides basic procedures for uninstalling the p rinter driver. The actual procedur e may differ somewhat depending on your operating system. Follow one of the procedu res below. Windows 95/98 - Uninstall ing the PCL 6/5e Print er Driver Follow[...]

Uninstalling the Printer Driver and Software 28 4 Windows 3.1x - Uni nstalli ng the PCL 6/5e Pri nt er Driver Follow these steps to uninstall the PCL 6/5e p rinter driver: A Insert the CD-ROM that comes with your printer in the CD-ROM drive. B Close all applications that are currently running. C Fro m the [ Program Manager ] , select [ Run ] from t[...]

Uninstalling the Po stSc ript Printer Driver 29 4 Uninstalling the PostScript Printer Driver This section provides basic procedu res for uninstalling the PostScrip t printer driver. The actual proc edure may differ somewhat dependi ng on your o perating system. Follow one of the procedu res below. Windows 95/98 - Unins talling t he PostSc ript Pr i[...]

Uninstalling the Printer Driver and Software 30 4 Windows 3.1x - Uni nstalli ng the PostScr ip t Printer Dri ver Follow these steps to uninstall the printer driver: A Open the [ Control Panel ] . B Double click the “Printer” icon. C Select the printer you want to delete and click [ Remove ] . A confirmation dialog box appears. D Click [ Yes ] t[...]

31 5. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Print er Propert ies There are two methods you can us e to open the Printer Properties. Making printer default settings To make the printer default se ttings, first op en the [ Printer P roperties ] dialog box from[...]

Setting Up the Printer Driver and Canceling a Print Job 32 5 B Select the printer you want to use from the [ Name ] list box, and then click [ Properties ] . The Printer Properties appears. C Make you r setti ngs, a nd cl ick [ OK ] . D Click [ OK ] to start your printin g. Windows NT4.0 - Acc essing t he Pri nt er Propert ies Making printer defaul[...]

PCL 6/5e - Accessing the Printer Properties 33 5 D Make your settings and click [ OK ] . Note ❒ Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer s ettings from an application, ope n the [ Document Proper ties ] dialog box from that application. The follow[...]

Setting Up the Printer Driver and Canceling a Print Job 34 5 B Double-click the [ Pri nter s ] icon. C In the [ Installed P rinters : ] list box, click the name of the printer y ou want to set up. D Click [ Setup ] . E Make your settings and click [ OK ] . F Click [ Close ] to close the [ Printers ] dialog box. Making printer settings from an appli[...]

PostScript - Setting Up for Printing 35 5 PostScript - Setting Up for Printing Windows 95/98 - Accessing the Print er Propert ies There are two methods you can us e to open the Printer Properties. Making printer default settings To make the printer default se ttings, first op en the [ Printer P roperties ] dialog box from the [ Pri nter s ] window.[...]

Setting Up the Printer Driver and Canceling a Print Job 36 5 B Select the printer you want to use from the [ Name ] list box, and then click [ Properties ] . The Printer Properties appears. C Make you r setti ngs, a nd cl ick [ OK ] . D Click [ OK ] to start your printin g. Windows NT4.0 - Acc essing t he Pri nt er Propert ies Making printer defaul[...]

PostScript - Setting Up for Printing 37 5 D Make your settings and click [ OK ] . Note ❒ Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer s ettings from an application, ope n the [ Document Proper ties ] dialog box from that application. The following exa[...]

Setting Up the Printer Driver and Canceling a Print Job 38 5 B Double-click the [ Pri nter s ] icon. C In the [ Installed P rinters : ] list box, click the name of the printer y ou want to set up. D Click [ Setup ] . E Make your settings and click [ OK ] . F Click [ Close ] to close the [ Printers ] dialog box. Making printer settings from an appli[...]

PostScript - Setting Up for Printing 39 5 Macintosh - Se ttin g Up for Pri nting Making paper settings from an application A Open the file you want to print. B On the [ File ] menu, click [ Page Setup ] . The [ Adobe PS Page Setup ] dialog box appears. C Make sure that the p rinter you wan t to use is shown in [ Format for: ] . Then, use [ Paper ] [...]

Setting Up the Printer Driver and Canceling a Print Job 40 5 Canceling a Print Job Windows 95/98 - Cancelin g Pri nt Job A Double-click the printer icon on the Windows Task Bar. A window showing all the print jobs that are currently queued fo r printing appears. Check th e current status of the job you wa nt to cancel. B Click the name of the job y[...]

Canceling a Print Job 41 5 Note ❒ You can al so open the prin t job queue window b y double- clicking t he printer icon in the [ Printer ] window . D Press [ JobRes et ] of the machine's operation panel. The message appears on the operation panel display indicating that the print job is being cancelled. Important ❒ The above procedure canc[...]

Setting Up the Printer Driver and Canceling a Print Job 42 5 Note ❒ You cannot stop printing data that has alr eady been processed internall y by the printer. Because of this, printin g may continue for a few pages after you pres s [ JobReset ] . ❒ A print job that contains a large volume of data may take considerable time to s top. Macintosh -[...]

43 6. Troubleshooting Error & Status Messages on the Operation Panel Error & Stat us Messag es on the Oper ati on Panel Messages De scription Resolution Add Toner The prin ter is out o f toner. Prep are a new toner car- trid ge. Call Serv ice SC_X XX The Service Cod e or SC num- ber identif ies the failure. Call your sales or service repres[...]

Troubleshooting 44 6 Load Bypa ss xx Bypass Tray i s out of p aper. xx : Paper Size Load paper of the indicat ed paper siz e int o the by pass tray . Low On Ton er The prin ter is a lmost out of toner. If the im age de nsit y ge ts to o light, replace the toner ca r- trid ge wit h a n ew o ne . Offli ne Printer is offline. The print er cannot accep[...]

Error & Status Messages on the Operation Panel 45 6 Note ❒ If you cannot solve the problem by taking above actions, turn the printer power off and then back on again. If this does not clear the error message, write down the error message, and contact your sa les or service repres enta- tive . Getting Pr int er Infor mati on ove r the Netwo rk[...]

Troubleshooting 46 6 Cannot Out put To Se- lected Tra y The prin ter cannot ou tput to specified tr ay with speci fied paper siz e. Specify cor rect the pa per size, or sel ect the other tray on the printer d river. Close Right Co ver The right cover is open. Close t he right co ver. Close R-Cover Pa per The right cover of the paper tray is op en. [...]

Error & Status Messages on the Operation Panel 47 6 Ready The prin ter i s re ady for pr int- ing. — Remove Paper Sta n- dard Tr ay The standa rd output tray is full. Remove the pap er from the standard ou tput tra y Important ❒ Remove the pap er from the outp ut tray b efore it becom es full . If yo u lea ve paper i n the out put tray, it [...]

Troubleshooting 48 6 Printer Configuration You can ch eck the print er config uration usin g the "mshel ". ❖ mshell Use info command. Reference For more information on the printer configuration with this method, refer to the "Operating Instructions" f or network interface board. Note ❒ “*” (asterisk) is displayed with th[...]

Error & Status Messages on the Operation Panel 49 6 ❖ *2 Input Tray : P aper Size Paper Size Descripti on A3(297 x 4 20) A3 L B4 JIS(257 x 364) B4 L A4(210 x 2 97) A4 L A4(297 x 2 10) A4 K B5 JIS(182 x 257) B5 L B5 JIS(257 x 182) B5 K A5(148 x 2 10) A5 L A5(210 x 1 48) A5 K A6(105 x 1 48) A6 L 11 x 17 11" × 17" L 8 1/2 x 14 8 1 / 2[...]

Troubleshooting 50 6 ❖ *3 In p u t Tray : st atu s ❖ *4 Output Tray: Name ❖ *5 Output Tray: status Sstatus Descripti on Norm al Nor mal NoTray There i s no paper t ray PaperEnd There is no p aper in th e paper tra y Name Descrip tion Standar d Tray Standard Inter nal 1 Bin T ray Outpu t Tr ay (u pside ) Status D escription Norm al Nor mal Pap[...]

Machine Does not Print 51 6 Machine Does not Print If machine does not print, the table below. Possible Ca use So lutions Is th e power on? Turn on the machi ne. Is th e interface cabl e prop- erly conn ected? Connect the int erface cable c orrectly. If there ar e any c onnectors or screws, make sure they are fastened securely . Are you usi ng the [...]

Troubleshooting 52 6 When the PostScrip t option is connected t o the network, data is being received by the printer , but does not print . ❖ Windows 95/98 On th e [ PostScript ] tab, cli ck [ Advanced ] and then un- check both [ Send CTRL+D after job ] and [ Send CTR L+D before job ] . ❖ Windows NT4.0 Open the [ Advanced ] tab of the Printe r [...]

Machine Does not Print 53 6 Note • Windows 9 5/98 A Click [ Start ] , point to [ Settings ] , and then click [ Pri nter s ] . B Select the icon of the printer by clicking it. Next, on the [ File ] menu, clic k [ Properti es ] . C Click [ Details ] tab. D Check the [ Print to the following port ] box to make sure the correct port is selecte d. •[...]

Troubleshooting 54 6 Other Printing Problems Problem Action It takes a long time for the pr inter to s tart print ing . The machine mig ht be in Energy Saver mode or Lo w Power mode, whic h re- quir es m ore ti me fo r warm in g up an d re - suming the pr int job. If y ou can't wait, change the set tings of Low Power. Shift Time a nd Low P owe[...]

55 7. Using the Operation Panel This section is for the maintenance oper ators. The Us er Tool s set the default setti ngs, which a re divide d into fo ur menu item s; System Settings, Copy Features, Printer Features and Fax F eature. This section deals wi th the information on adjusti ng the printer settings using the System Settings and the Print[...]

Using the Operation Panel 56 7 Adjusting Printer Features Printer Featu res Menu There are 5 menu items in the printer menu. •P r o o f P r i n t •J o b C o n t r o l • Network Setup • Maintenance • List Print[...]

Adjusting Printer Features 57 7 Ca tegory Fun ctio n Menu Proof Pr int Prin t Fi le Dele te File Show Erro r Log Job Con tro l Pape r Inpu t Tr ay Pr iori ty Tray L ock ing Bypass Size Print Qua lity Edge S moo thi ng Resolutio n Toner Saving System Prin t PS Er rors I/O Timeout I/O Buffer PCL Me nu Orie ntation Form Lines Font Source Fon t N um be[...]

Using the Operation Panel 58 7 Accessing Pri nter Featu res Follow these steps to setting the "I/O Timeout" in the "Job Control" as an example. A Press { User Tools } . B Press { 4 } on the number keys. C Press [ ↑ ][ ↓ ] to display “Job Con- tro l”, a nd th en pres s [ Ente r # ] . The following message appears on the p[...]

Adjusting Printer Features 59 7 F Press [ ↑ ][ ↓ ] to select you r desir ed val ue. G Press [ Enter # ] . Exiting from User Tools A After changing the UserTools set- tings, go b ack to th e User Too ls main menu. B Press the { User Tools } key. Note ❒ You can also exit fr om the User Tools by pres s [ Exit ] on the User Tools main menu. THYS8[...]

Using the Operation Panel 60 7 Printer Featu res Paramet ers ❖ Proof Print ❖ Job Controlnaouji Print File Sele ct a p roof print file and pr int. Dele te File S elec t a pro of pr int file an d de lete . Show Err or Log Sho ws the err or log in the pro of pr int jo b. Paper In put Tray Priori ty You can specify the default tray a nd paper size.[...]

Adjusting Printer Features 61 7 Print Quality Edge Smoothing You can specify whether the Edge Smoothing featur e is enabled. •O n •O f f Note ❒ Defa ult: On ❒ If "Toner Saving" i s "On”, "Edge Smoo th- ing” is ign ored eve n if it is "On” . Resolution You can specify the print resol ution in dots per inch. •[...]

Using the Operation Panel 62 7 System Print PS Er rors You can specify whether the PS er ror sheet should be print ed out . •O n •O f f Note ❒ Defa ult: Off ❒ You can use thi s option only when t he PostScr ipt option i s instal led. I/O Timeout You can sp ecify for how many sec onds your print er sho uld wa it befo re en ding a print j ob.[...]

Adjusting Printer Features 63 7 PCL Menu Font Source You can sp ecify the locati on of the default font. • Internal • Dow nl oad Note ❒ Defa ult: Internal Font Number You can specify the I D for the default font you want t o use. • 0 to 50 (for Interna l) • 1 to 50 (for Download source) Note ❒ Defa ult: 0 (for Internal) Point Size You c[...]

Using the Operation Panel 64 7 ❖ Network S etup You can sp ecify the network set tings a s follows. • IP Address • S ubne t Ma sk • Gateway Address • Access Control Address • Access Cont rol Mask • Network Boot • Frame typ e NetWare • Act ive Protoco l Reference ⇒ P.11 “Configuring the P rinter for the Netwo rk with the Oper a[...]

Adjusting Printer Features 65 7 Specifyi ng th e Custom Pa per Size fo r th e Bypass Tray. A Press { UserTools } . B Press { 4 } on the number keys. C Press [ ↑ ][ ↓ ] until “Job Control” appears, and then press [ Enter # ] . D Press [ ↑ ][ ↓ ] until “Paper Input” appears, and then press [ Enter # ] . E Press [ ↑ ][ ↓ ] until ?[...]

Using the Operation Panel 66 7 B Press [ ↑ ][ ↓ ] to set the Vert val- ue, and t hen press [ Enter # ] . C Press [ ↑ ][ ↓ ] to set the Horiz val- ue, and t hen press [ Enter # ] . Printer Conditi on We recomm end that you to print the Configuration Page and check its set - tings, before changing settings of your ma chine. The following exam[...]

Printing with the Operation Panel 67 7 Printing with the Operation Panel Using th e Proo f Print Use this function to p rint only one copy of a m ultiple copy print job. The other copies are saved on th e optional hard disk. The s aved job can be print- ed from the machine's operation pan- el. Limita tion ❒ To use this fun ction, the o ption[...]

Using the Operation Panel 68 7 E Press [ ↑ ][ ↓ ] to display a file you want to print, and then press [ En- ter # ] . The following message appears on the panel display. F Press [ ↑ ][ ↓ ] to set the number o f copi es. Note ❒ You can set the number of c op- ies up to 999. G Press [ Enter # ] . Deleting a Proof Print File If the printed d[...]

Printing with the Operation Panel 69 7 E Press [ ↑ ][ ↓ ] to display the file you want to delete, and then press [ En- ter # ] . The following message appears on the panel display. F Press [ Enter # ] . G Press [ Enter # ] . This st arts de leting a proof print file after the following message ap- pears on the panel display. Checkin g the Error[...]

Using the Operation Panel 70 7[...]

71 8. Appendix Specifications This section contains the electrical and hardware speci fications for your printer, including the information on the options. Component Specification Resolu tion 600 dpi ; P CL5e, PCL6 , Post Scrip t 300 dpi ; PCL5e, PostScrip t Printi ng Speed 18 pa ges per min ute (A4 L , 8 1 / 2 " × 11" L ) Para llel Inte[...]

72 INDEX 10BASE-T/100 BASE-TX , 1 A Access Control Address , 11 , 16 Access Control Mask , 11 , 16 Active Proto col , 11 Auto Run , 18 D Data In indicator , 8 E Energy Saver key , 8 Error Indicator , 8 Error Messages , 43 F Frame type NetWa re , 11 Funct ion ke ys , 8 G Gateway Address , 11 , 16 I IP Address , 11 J FormFeed key , 10 Job Reset key ,[...]

73 T Troubles hootin g , 43 U User Too ls key , 8 W Window s 3.1x cancelin g a job , 41 PCL 5e, uninstallin g , 28 PCL 6, uninst alling , 28 print er proper ties, PC L , 33 , 37 Window s 95/98 cancelin g a job , 40 PCL 5e, uninstallin g , 27 PCL 6, uninst alling , 27 PostScript, unins talling , 29 print er proper ties, PC L , 31 print er proper tie[...]

74 UE USA B305[...]

Note to users in the United States of A merica Notice: This equ ipmen t has been tested and found to comply with t he limits for a Class B digit al device , pursu ant to Part 15 of the FC C Rules. The se lim its are de signe d to prov ide reas onabl e protec tion ag ainst h armful in terferen ce in a res identi al instal lation . This equipme nt ge[...]

PRINTER Option Type 185 OPERAT ING INSTRUCTIONS Printed i n The Nethe rlands UE USA B305-86 37[...]

Network Interface Board Type185–E (Option) OPERATING INSTRUCTIONS Read this manual carefully before you use this product and keep it handy for future reference. For safety, p lease follow the instructions in t his manual.[...]

Introduction To get m aximum use fro m this machine , all op erators should carefully read an d fol low the in struc tions in this m anual. Please read the Safety Inform ation in the “C opy Referenc e” that come s with the printer be fore using this mach ine. It c ontains im portant in formation related to USER SAFETY a nd PREVENTING EQUIP- MEN[...]

i TABLE OF CONTENTS Introduction.......... .......... .............. .............. ......... .............. .............. ......... .. 1 Setting Up the Printer in a Network .................. .............. .............. ......... .. 2 Printing wi thout Using a Pri nt Server .......... ...... ........ ....... ........ ........ ..... ........ 2 P[...]

ii 4. Macintosh Configuration Configuring Maci ntosh ............... .... ..... ..... ......... ..... .... ..... ..... ......... ..... .... 49 Changing to EtherTalk ...... ........... ........ ....... ........ ........ ........ ........ ........ ........ 49 Configuring the P rinter .... ....... ........ ........ ........ ..... ........ ........ ...[...]

1 Introduction This manual c ontains detailed instr uctions on configuring your printer for using as a network printer . The actual procedures may diff er depending on your net- work environment. Use the procedures for your network environment. Important ❒ The procedures written in thi s manual assume that you are a network admin- istrator. If yo[...]

2 Setting Up the Printer in a Network Printin g wit hout Using a Pri nt Server You don't have to use a print server. T he actual procedur e differs de pending on your operating system. • Windows 95/98 ⇒ P.7 • Windows NT 4.0 ⇒ P.15 •M a c i n t o s h ⇒ P.49 Windows 95 / 98 Macintosh TCP/IP NetBEUI TCP/IP NetBEUI AppleTalk Windows NT[...]

3 Printi ng wi th a Windows NT Prin t Serv er When Windows NT Server or Workstation is the operating system being used on the print server, TCP/IP or NetBEUI protocols are used. Note ❒ For instructions on setting up TC P/IP or NetB EUI in a Wind ows NT environ- ment, refer to P.15 “Preparing for a Network Conne ction” . ❒ Client setup instr[...]

4 Printi ng a s a Net War e Prin t Ser ver The Network Interface Board all ows you to set up your prin ter in a NetWare en- vironment as either a print server or a remote printer. A dedicated NetWare print server is not required. If a dedicated print server is being used, your printer should be configured as a remote printer. ❖ Configure as Print[...]

5 ❖ Configure as Remote Printer Note ❒ The actual p rocedures for configuring your printer may differ dep ending on the version of NetWare. • NetWare 3.x ⇒ P.35 • NetWare 4.x, 5 ⇒ P.41 ❒ The actual procedures for configuring your client c omputer may differ de- pending on the operating system. • Windows 95/98 ⇒ P.45 • Windows 3.[...]

6[...]

7 1. Windows 95/98 Configuration You can use your printer as a network pr inter with Windows 95 and Windows 98 using the Multi Direct Print application, and TCP/IP or NetBEU I protocols. This chapter e xplains how to configure your printer and Windows. Configuring Windows 95/98 Preparation The Multi Direct Pri nt Application supports the T CP/IP pr[...]

Windows 95/98 Configuration 8 1 Prepar ing to Use the TCP/IP Pr oto col for Pri nti ng To use the TCP/IP protocol to print, the ne twork must be configured a s de- scribed below. Co nf i g u r i ng th e Pri nte r Configure your prin ter to use the TCP/IP protocol. • Confirm that the TCP/IP p rotocol is set to be active. (The factory default is ac[...]

Configuring Windows 95/98 9 1 B Configure the TCP /IP protocols with the ap propriate IP ad dress , subnet mask and other setting s. Confirm with the network administrator that the settings are correct. Prepar ing to Use the NetBEUI Protocol f or P rinting To use the NetBEUI protocol to print, th e network must be c onfigured as de- scribed below. [...]

Windows 95/98 Configuration 10 1 Insta lling the Mu lti Direct Print Applic ation Follow these instructions to install Multi Direct Print. Preparation You must restart the com puter after installing Multi Direct Print. B e sure to close all applications before beginni ng the installation process. Note ❒ You must install Multi Direct Prin t and th[...]

Configuring Windows 95/98 11 1 Setting Up the Pr inter Driver Using Multi Direct Print to print is not possible until the printer driver is in- stalled and the correct p ort selected. Preparation The target printer must be turned on before s tarting the installation process. A Install the printer drivers. If the pr inter drivers have already been i[...]

Windows 95/98 Configuration 12 1 F Select the printer you want to use by clicking it, and click [ Next > ] . Reference If you want to know more about a p articular item in the dialog, refer to P.53 “Multi Direct Print” . Note ❒ You can identify the “Pr inter Name” and “Address” on the “c onfiguration page” printed by the printe[...]

Configuring Windows 95/98 13 1 Uninstal ling the Mul ti Dir ect Prin t App licatio n A Open [ Control Panel ] , and doub le click the [ Add/Remove Pr ogra ms ] icon. B With [ Install/Uninstal l ] tab, select [ RICOH M ulti D irect Print ] by clicking it, and click [ Add/Remove ] . C After a confirmation message appears, click [ Yes ] . UninstallShi[...]

Windows 95/98 Configuration 14 1[...]

15 2. Windows NT 4.0 Configuration You can use your printer as a networ k printer with Windows NT 4.0 using the Multi Direct Print app lication, and TCP/IP or NetBE UI protocols. Th is chapter explains how to configure your pr inter and Windows NT. Preparing for a Network Connection Preparation The Multi Direct Pri nt Application supports the T CP/[...]

Windows NT 4.0 Configuration 16 2 Prepar ing to Use the TCP/IP Pr oto col for Pri nti ng Follow these instructions to configure the Network Interfac e Board and Win- dows NT t o use the TCP /IP prot ocol. Co nf i g u r i ng th e Pri nte r Configure your prin ter to use the TCP/IP protocol. • Confirm that the TCP/IP p rotocol is set to be active. [...]

Preparing for a Network Connection 17 2 Configuring a Windows NT Computer Follow these steps to configure a Windows NT to use the TCP/IP protocol. A Double-click the [ Network ] icon of [ Control Panel ] , and confirm that “TCP/IP Protocol” is in the [ Network protoco ls ] box of the [ Protocols ] tab. Note ❒ If the TCP/IP protocol i s not in[...]

Windows NT 4.0 Configuration 18 2 Prepar ing to Use the NetBEUI Protocol f or P rinting Follow these instructions to configure the Network Interfac e Board and Win- dows NT to use the NetBEUI p rotocol. Co nf i g u r i ng th e Pri nte r Configure your printer to use th e NetBEUI p rotocol. • Confirm that the NetBEUI protoco l is set t o be active[...]

Preparing for a Network Connection 19 2 Insta lling the Mu lti Direct Print Applic ation Follow these instructions to install Multi Direct Print. Preparation You must restart the com puter after installing Multi Direct Print. B e sure to close all applications before beginni ng the installation process. Note ❒ You must install Multi Direct Prin t[...]

Windows NT 4.0 Configuration 20 2 Setting Up the Pr inter Driver Using Multi Direct Print to print is not possible until the printer driver is in- stalled and the correct p ort is selected. Preparation The target printer must be turned on before s tarting the installation process. A Install the printer drivers. If the pr inter drivers have already [...]

Preparing for a Network Connection 21 2 Note ❒ You can identify the “Pr inter Name” and “Address” on the “c onfiguration page” printed by the printer. G Confirm that the Port name of the printer is correc t, and click [ Next > ] . If you did not select a pri nter with procedure F , you must enter th e Port n ame. Inputtin g the Po [...]

Windows NT 4.0 Configuration 22 2 Uninstal ling the Mul ti Dir ect Prin t App licatio n A Open [ Control Panel ] , and doub le click the [ Add/Remove Pr ogra ms ] icon. B In th e [ Install/Uninstal l ] tab, select the [ RICO H Multi Direct Prin t ] by clicking it, and click [ Add/Remove ] . C After a confirmation message appears, click [ Yes ] . Un[...]

Setting up a Client Computer 23 2 Setting up a Client Computer This section describes the procedu res for setting up a client in a network that uses Windows NT Server or Windows NT Workstation as a print server. Note ❒ Explanation of this sect ion assumes that the client has al ready been config- ured to communicate with a Windo ws NT print serve[...]

Windows NT 4.0 Configuration 24 2 E Click [ Network ] , and click [ Browse ] . F On the network tree, double-click the name of the computer used as the print server. The printers attached to the network are d isplayed. G Select the name of the printer you want to u se by clicking it, and click [ OK ] . H Click [ OK ] . I Confirm that the p ort name[...]

Configuring LPR Port Printing 25 2 Configuring LPR Port Printing This section explains the procedure for prin ting to a LP R port from Windows NT. Preparation The TCP/IP protocols must be installed an d configured corr ectly. Refer to P.16 “Pre paring to Use the T CP/IP Pro tocol for Pr inting” , for more information. Note ❒ The following ins[...]

Windows NT 4.0 Configuration 26 2[...]

27 3. NetWare Configuration This chapter describes how to confi gure your printer to use as a print server or a remote printer in a NetWare environment. Note ❒ NetWare must be set to active u sing the operation panel of your printer. For information on how to set it, re fer to the Operati ng Instructions for your printe r. Installing the NIB Setu[...]

NetWare Configuration 28 3 B Open [ Control Panel ] , and doub le click the [ Add/Remove Pr ogra ms ] icon. C In th e [ Install/Uninstall ] tab, click [ Inst all ] . D Click [ Next > ] . E Input the name of the CD-ROM drive in the [command line for installation program] box, followed by “NETWORKPRINTMANAD- MINDISK1SETUP” (d o not includ[...]

Quick Setup Using the NIB Setup Tool Wizard 29 3 Quick Setup Using the NIB Setup Tool Wizard Using the NIB Setup Tool, you can easil y set up a NetWare printing environ- ment after physically install ing the Network Interface Board into the printer, You can sel ect [ Wizard ] or [ Property She et ] as an installation method. When you configure the [...]

NetWare Configuration 30 3 H Input your comments in the [ Comment ] box, a nd click [ Next > ] . The input comments are displayed with the device name when using a utility such as PRI NTER MANAGER FOR ADMINISTRATOR. I In the dialog for selecting a network environment, place ' mark fo r [ Net- Ware ] and remove ' mark for the [ TCP/IP ][...]

Quick Setup Using the NIB Setup Tool Wizard 31 3 Q If you selected [ NDS Mode ] , input the volume o f the print queue in to the [ Queue Volume ] box. Clicking [ Browse ] , you can select one of thos e shown in the Brow se dialog. R Click [ Next > ] . A dialog to confirm the printing environment appears. S After conf irming the en vironment, cli[...]

NetWare Configuration 32 3 NetWare 3.x - Advanced Settings The actual pr ocedures for configuring your printer differ depending on whether the Network Interface Board is configured as a print server or as a remote print- er. This section describes how to configure it in the NetWare 3.x environment. Preparation The following procedures use the Prope[...]

NetWare 3.x - Advanced Settings 33 3 E Select the IPX addres s of the N etwork Interfac e Board which is to be con - figured by clicking it, and click [ Next > ] . Note ❒ If you don't know which Network Interface Board you are configuring, print the Configuration Page using the printer's operation panel, and select the MAC address th[...]

NetWare Configuration 34 3 L Create a printer as follows. A In the [ Availabl e Options ] menu, sel ect [ Pri nt Se rver I nfo rmati on ] . B To create a new print server, press { Insert } and input a print server name. If you use an currently defined print server, select one of the print servers shown in the [ Pri nt Se rve r ] list. Important ❒[...]

NetWare 3.x - Advanced Settings 35 3 Setting Up as Remote Printer A Log in to the file serv er as a Su pervisor or a Supervisor eq uivalent. B Run the NI B Setup Tool. Reference “Running the NIB Setup Tool” ⇒ P.28. C Click [ Property She et ] and click [ OK ] . The Browse dialog of the Network Interface Board a ppears. D Click [ IPX protocol [...]

NetWare Configuration 36 3 J Input “PCON SOLE” fr om the comm and prom pt. F:> PCONSO LE K Create a print queue as follows. Note ❒ If you use a currently defin ed print queue, proce ed to the step L . A In the [ Availabl e Options ] menu, sel ect [ Print Queue Information ] . B Press { Inser t } and input a print queue name. C Press { Esc [...]

NetWare 3.x - Advanced Settings 37 3 M Assign print queues to the created printer as follows. A In the [ Print Server Configur ation Menu ] , select [ Queues Servic ed By Printer ] . B Select the printer created in the Step L . C Press { Inser t } to select a queue serviced by the printer. Note ❒ You can selec t more than one queue at a time. D F[...]

NetWare Configuration 38 3 NetWare 4.x, 5 - Advanced Settings The actual pr ocedures for configuring your printer differ depending on whether the Network Interface Board is configured as a print server or as a remote print- er. This section des cribes how to configure it in the NetWare 4.x, 5 envir onment. ❖ To use NetWare 5 • Load the I PX pro[...]

NetWare 4.x, 5 - Advanced Settings 39 3 ery mode, use the NIB Setup Tool Wizard. ⇒ P.2 9 “Quick Setup Using the NIB Setup Tool Wizard” A Log in to the file server as an A dmin or an Admin equ ivalent. B Run the NI B Setup Tool. Reference “Running the NIB Setup Tool” ⇒ P.28. C Click [ Property She et ] and click [ OK ] . The Browse dialo[...]

NetWare Configuration 40 3 I In th e [ NIB ] menu, click [ Exi t ] to exit the NIB Setup Tool. J From W indow s, run NW Admin. Note ❒ The actual NWAdmin programs differ depen ding on the version of it and that of t he o perati ng sy ste m. Run the N WADMIN .EXE except th e fol low- ing cases. When you are using the NetW are 4.11 or higher on Wind[...]

NetWare 4.x, 5 - Advanced Settings 41 3 C Cl ick [ Configuration ] , and in the [ Printer t ype ] box, sele ct [ Parallel ] using the dropdow n menu, and t hen clic k [ Communicat ion ] . D Cl ick [ Manual load ] in the [ Communication type ] group, and c lick [ OK ] . E After confirming the settings, click [ OK ] . N Create a print server as follo[...]

NetWare Configuration 42 3 D Click [ IPX protocol ] . E Select the IPX addres s of the N etwork Interfac e Board which is to be con - figured by clicking it, and click [ Next > ] . Note ❒ If you don't know which Network Interface Board you are configuring, print the Configuration Page using the printer's operation panel, and select t[...]

NetWare 4.x, 5 - Advanced Settings 43 3 J From W indow s, run NW Admin. Note ❒ The actual NWAdmin programs differ depen ding on the version of it and that of t he o perati ng sy ste m. Run the N WADMIN .EXE except th e fol low- ing cases. When you are using the NetW are 4.11 or higher on Windows 3.1x, run the NWADMN 3X.EXE. When you are using the[...]

NetWare Configuration 44 3 N Create a print server as follows. A Select the context specified u sing the NIB Setup Tool (Step H - C ), and in the [ Object ] menu, click [ Crea te ] . B In th e [ Class of new object ] box, click “Print Server” to high light it, and click [ OK ] . When you are using the NetWare 5, click “Print Sever (Non NDPS)?[...]

Setting Up a Client Computer 45 3 Setting Up a Client Computer This section describes how to set up a client computer when you use a NetWare print server. Note ❒ This section ass umes that the client has NetWare clien t applications installed and is correctly configure d to communicate with a NetWare print server. If not, install nec essary appli[...]

NetWare Configuration 46 3 K Click the [ Pri nter Setti ngs ] tab. L Remove the ' mark s f r om th e [ Form feed ] and the [ Enable banner ] check box- es. Note ❒ You should not check these boxes , since they should be sp ecified using the printer driver. If they are c hecked, the printer might not print corre ctly. When U sing the PostScr i[...]

Setting Up a Client Computer 47 3 G Click [ LPT Settings ] . The [ NetWare Se ttings ] dialog appear s. H Remove the × m arks from the [ Form feed ] and th e [ Enable ban ner ] check boxes. Note ❒ You should not check these boxes , since they should be sp ecified using the printer driver. If they are c hecked, the printer might not print corre c[...]

NetWare Configuration 48 3[...]

49 4. Macintosh Configuration Configuring Macint osh This chapter expla ins how to configure a network printer in a Macintosh Ether- Talk environment. The actual p rocedures to configure a network printer are slightly different depending on the version of the Mac OS. This chapter de- scribes how to conf igure your printer for Mac OS 8. If you are u[...]

Macintosh Configuration 50 4 Configur ing the Print er Use the operation panel to activate the EtherTalk protocol (factory default is ac- tive). Reference For information on configur ation, refer to the Opera ting Instructions for your printe r. Changin g Pri nter Name If the network has several same model printers, the na mes will be the s ame. Pr[...]

Configuring Macintosh 51 4 Changin g Zone It may be necessary to change the zone c onfiguration. Use applications such as Apple Printer Utility or LaserWriter U tility to chan ge the zone configuration in the Macintosh EtherTalk environment. Th ese utilities are distributed by Apple Computer, Inc . Note ❒ If your Macint osh is configur ed to use [...]

Macintosh Configuration 52 4[...]

53 5. Appendix Multi Direct Print Multi Direct Print is a Windows program that allows you to print on a Peer-to- Peer network. This p rogram allows you to print directly to a network p rinter, even if there is no pri nt server. Note ❒ If your printer is in the middle of war ming up or printing, an error message might appear a ce rtain time after [...]

Appendix 54 5 [ Sele ct Prin ter ] A list of available pr inters appears on this screen. T his example is for the English version. 1. Printer Nam e The contents of t his list are differ ent for TCP /IP a nd Ne tBEUI p rot ocol s. If you se lected [ TCP/IP ] , the printe r name of the Netwo rk Inte rface Board ap- peared. I f you se lected [ NetBEUI[...]

Multi Direct Pr int 55 5 [ Net wor k ] When you select a printer with the [ Select Printer ] dialog, the Port name is inpu t automatically. These examples are for the English version. 1. Host name If you prin t, using th e TCP/IP protocol, to select a printer us ing a host na me or a domain n ame, input t he name here. In- put th e I P addr es s in[...]

Appendix 56 5 Configuring the Network Interface Board with a Web Browser The Network Interface Board func tions as a Web server in addi tion to allowing a printer to function as a network printer. You can us e a Web browser to view the printer sta tus and configure the Network Interface Board. ❖ Configuring the Printer This facility req uires TCP[...]

Configuring the Network Interface Board with a Web Browser 57 5 Going to the Top Pa ge After launching your Web browser, enter the IP a ddress of the printer. See the example below. This example is for the English vers ion. htt p://192 .168 .15.1 6/ (In this example . the IP addr ess of the Network Interface Board is 192.168.15.16.) Note ❒ If a D[...]

Appendix 58 5 - Linking the address (URL) to the [ Help ] button You can link the addre ss (URL) of the [ Help ] button to the help files on your com- puter or on a Web server. A Copy the help file on the CD-ROM to the desired locati on. The help files are located in folders label ed with abbreviated language names. For example, En- glish help file[...]

Assigning IP Address with ARP+PING 59 5 Assigning IP Address with ARP+PING Using TCP/IP, you can assign the IP address usi ng ARP and PING. The follow- ing example is for a BSD UNIX workstation (SunOS 4.x). Preparation ARP+PING should be set to active in the n etwork boot configuration before assigning the IP address using ARP +PING. For h ow to se[...]

Appendix 60 5 Remote Maintenance by Telnet (mshell) You can view the printer status and confi gure the network interface board using telnet. Note ❒ You should spe cify a password s o that only the networ k admini strator, or a person having network adminis trator privileges, can use remote mainte- nance (mshell). Operation Flow The following is a[...]

Remote Maintenance by Telnet (mshell) 61 5 ❒ The Network Interface Board is reset automatically when the settings are change d. ❒ When the Network Interface Board is reset, the active print job which has already been sent to the printer, will fin ish printing. However, jobs that ha- ven't been sent yet will be cancelle d. Command List This[...]

Appendix 62 5 - Address ❖ Subnet Mask A number used to m athematically “mask” or hide the IP address on the net- work by eliminating those parts of the address that are alike for all the ma- chines on the network. ❖ Default Gateway Address A gateway is a connection or interchange point that co nnects two n etworks. A gateway address is for [...]

Remote Maintenance by Telnet (mshell) 63 5 Network B oot Use the set command to configure a network boot. msh> set para meter {on | off } “On” means active and “Off” means inactive. Note ❒ When you use RARP+TFTP, BOOTP, DHCP, the server also nee ds to be con- figured. ❒ DHCP takes precede nce over all other settin gs. 255. 0. 0 . 0 1[...]

Appendix 64 5 Protocol Use the set command to all ow/prevent remote access for each pr otocol. msh> set prot ocol {up | do wn} Note ❒ If yo u prohibit r emot e access us ing TCP/ IP and th en logout , you can not use remote access. If this was a mistake, you can use the printer operation p anel to allow acc ess by TCP/IP. ❒ When you prevent [...]

Remote Maintenance by Telnet (mshell) 65 5 Reference For more information on the meaning of the data returned with these com- mands, refer toP.72 “Configuring the Network Interface Board” . Information about the Network Interfac e Boar d Configurat ion Settings Use the show command to display the Network Interface Board configuration setting s.[...]

Appendix 66 5 ❖ Display Shows the SNMP information and available protocols. msh > snm p ? msh > snmp [-p] [ regis tere d_numbe r ] Note ❒ If the -p option is added, you can view the disp lays one by one. ❒ If the registered number is not added, you can view the status of all the reg- istered numbers. ❖ Community name configuration You[...]

Remote Maintenance by Telnet (mshell) 67 5 The following exampl e shows how set the protocol for an addr ess. msh> snmp numb er {ip | ipx} addr ess Note ❒ When using the TCP/IP protocol, input ip followed by a sp ace and then the IP address. ❒ When using the IPX/SPX protocol, input ipx followed by a space an d then the IPX address followed b[...]

Appendix 68 5 SNMP The Network Interface Board functions as a SNMP (Simple Network Manage- ment Protocol) agent u sing the UDP and IPX protocols. U sing the SNM P man- ager you can get information about t he printer. The factory default community names are “public” and “a dmin”. You can get MIB information using these community names. Refer[...]

Understanding the Displayed Information 69 5 Understanding the Displayed Information This section desc ribes how to read the displayed information on the status of the Network Interface Board. Print J ob In form ation The status of the prin t job can be viewed using the followin g commands. • mshell : Use the status command ⇒ P.64 “Status of [...]

Appendix 70 5 Print L og In form ation This is a record of jobs that have been printed up to now. The most recent ten records are di splaye d. This record c an be displayed with the following commands. • mshell : Use the prnlog command ⇒ P.64 “Status of Printer” . Item Name M eaning ID Print ing requ est nu mb er. Source The user name, work[...]

Understanding the Displayed Information 71 5 Network Statis tical Infor mation This section is about the information provided about the Network Interface Board. Detailed information about the words used to describe the status of the Network Interface Board are described below. • mshell : Use info command ⇒ P.64 “Status of Prin ter” . Item N[...]

Appendix 72 5 Configur ing the Networ k Interfac e Boar d Network Interface Board settings can be displayed and confirmed using the commands below. • mshell : Use show command ⇒ P.6 5 “Information about the Network Interface Board Configuration Settings” . Item Nam e Meaning Common Mode Protoc ol Up/Down AppleTa lk TCP/ IP NetWa re NetBE UI[...]

Understanding the Displayed Information 73 5 TCP/ IP Mode ftp lpr rsh diprin t web telne t download EncapTyp e Network b oot Filter Max DSTs Address Netmask Broadcast Gateway AccessCtrl AccessMask Time serv er Home page URL Home page li nk name Help page URL SNMP proto col Up mea ns act ive , D ow n me ans in act ive . Frame typ e. Network boot. In[...]

Appendix 74 5 NetWa re Mode EncapTyp e RPRINTER numb er RPRINTER na me Print serv er name File server name Context name Switch Mode NDS/Bindery Packet neg otiation Prin t job time out (this value is fixed ) Frame typ e. Remote pr inter number . Remote pr inter name . Prin t serv er n ame . Name of the connect file server. Context of print ser ver. [...]

Message List 75 5 Message List This is a list of messages recorded to the printer's system log. The system log can be viewed using the syslog co mmand. System Log Info rmatio n You can us e the following met hods to view th e system lo g. • msh ell : Use the syslog c ommand ⇒ P.65 “System Log Information” . • Network Configuration Pa[...]

Appendix 76 5 NetWa re (W hen th e Net work Interf ace Bo ard is S tart ed) ❖ When workin g as a p rint server ❖ When worki ng as a remot e printer Access to NetWare server “file server name” denied. E ither there is no account for thi s print serv er on the NetWare serv er or the pa ssword was incorrect. Cannot log in to the file ser ver. [...]

Message List 77 5 NetBEUI (Wh en the Net work Inte rface Bo ard is Sta rted) No local target for “p rint server name” Cannot get routing informatio n on the file server. If a di fferent frame type i s config- ured from t hat used on the network, you should sele ct "Auto Sel ect" as a frame type. Requir ed file serve r (“file se rver[...]

Appendix 78 5 TCP/IP ❖ When the address is configured ❖ When using lpr At the beginning of the message, the IP address of the client is displayed with- in parentheses. Invali d gateway address The Gateway address is not cor rect for the specified IP address. filter data error Some data cannot be handled by the filte r option. Co nfirm the file [...]

Message List 79 5 ❖ When using SNMP Error numbers in the me ssages are codes for internal use. Exit snmpd The agent i s complete. Reset t he printer or tur n the print er off a nd on . recvfrom:packet discarded,lengt h(Recep- tion packet length )> (Packet size),from addr <Address of partner point> The receiv ed packet was ignored since t[...]

Appendix 80 5 Precautions Please pay attention to the following when using a network interface boa rd. When configuration is necessar y, give a messenger after configuring justly. Connectin g a dial up rou ter to a Net work When the file server of NetWare exists in the network of remote side, the router continues being conne cted by a packe t sent [...]

Precautions 81 5 When Printi ng PostScrip t fr om Windows When print PostScript from Windows, refer to the Operating Instructions that comes with the optional PostScrip t 3, and configure to use the Network Interface Board with your printer driver. When prin t it with Net Wa re Configuration of form feed You should not confi gure of form feed on Ne[...]

Appendix 82 5 When Using DHCP The following points are important when using DHCP (Dynamic Host Configu- ration Protocol). Supported Systems Windows NT Server 4.0 can be conf igured as a DHCP ser ver. Give th e prin ter a st atic ad dress Configure the DHCP server to so that the p rinter has a static a ddress. Note ❒ When multiple DHCP servers exi[...]

Precautions 83 5 The Others • When you click [ Acti ve Lease ] on the [ Scope ] menu of DHCP manager, a list o f client leases app ears. When the reserved IP address is not assigned to a Net- work Interface Board, a c lient name of this dialog appears the name that was input into w ith [ Add Reserv ed Clients ] dialog. When the re served IP addre[...]

Appendix 84 5 Network Configuration Page You can co nfirm the network info rmation on the netwo rk configu ration pa ge. A Confirm that the pr inter is online. B Push the switch on the Network Int erface Board for two seconds, and re- lease it. The network configura tion page is printed. Note ❒ If you push the switch for five seconds, the system [...]

Network Configuration Page 85 5 1. MAC address 2. Printer name 3. TCP/IP IP address Subnet mask Default gat eway address Access control a ddress Access control mask Netw or k boot (Command boot) Frame ty pe * : The current configurat ion is dis- played i n DHCP activ e. 4. NetWare IPX address Frame ty pe Rem ote p rin ter nu mb er Print server name[...]

Appendix 86 5 Specifications LAN inte rface 100BASE-TX, 10BASE -T Frame typ e EthernetII, IE EE802.2, I EEE802.3, SNAP Protocol • IPX/SPX NetWare 3. 11, 3.12, 3.2, 4 .1, 4.11, 5 , IntranetW are •T C P / I P Windows 95 Windows 98 Windows NT 4.0 • NetBEUI Windows 95 Windows 98 Windows NT 4.0 • AppleT alk Mac OS 7.1 or later SNMP MIB-II, Pri n[...]

87 INDEX A access control address , 62 access control ma sk , 62 ARP+PING , 59 , 63 B BOOTP , 63 C client computer, setup Windo ws 3.1x , 46 Windo ws 95 /98 , 23 , 45 Windo ws NT 4. 0 , 24 commun ity name , 66 config uration LPR port printin g, Window s NT 4. 0 , 25 Macintosh , 49 NetWare , 27 NetWare 3 .x , 32 NetWare 4.x, 5 , 38 Web bro wser , 56[...]

88 specification s , 86 status of printer , 64 su bn et m a sk , 62 U uninsta ll Mul ti Direc t Pr int, Wi ndows 95 /98 , 13 Multi Direct Print, Windows NT 4 .0 , 22 W Web browser , 56 Windo ws 95/9 8, c onfigu rati on , 7 Win dows NT 4. 0, co nfi gura tion , 15 Z Zone , 51[...]

89 UE USA EE GB B307[...]

Note to users in t he Unite d States of America Notice : This equipment has been tested and fou nd to comply with the li mits for a Clas s B digital device , pursuant to Part 15 of the FCC Rules. These limits are designed to provid e reasonable protection against harm ful interference in a res idential installation. Th is equipment generates, u ses[...]

Netw ork Inte rface Board Ty pe18 5–E (O ption) OPERATING IN STRUCTI ONS UE USA B307-8617 EE GB[...]

PostScript3 Kit Type 185 (Option) OPERATING INSTR UCTIONS SUPPPLEMENT Read this manual carefully before you use this product and keep it handy for future reference. For safety, p lease follow the instructions in t his manual.[...]

PostScript 3 Kit Type18 5 (Option) OPERATING IN STRUCTI ONS SUP PPLEM ENT UE USA B308 -8617 EE GB[...]

Introduction This man ual conta ins deta iled inst ructio ns on the operation a nd ma intenanc e of this m achine. To get maximu m versa til ity from this machi ne all op erat ors should careful ly read an d follow th e instru cti ons in this man ual. Please rea d the Safety I nformation in the “Copy Re ference” be fore using t his machine . It[...]

Copyri ght © 1999[...]

ii TABLE OF CONTENTS 1. PostScript3 Kit Type185 Installable Options ................. .............. ......... .............. .............. .......... ...... 1 Setting Up Options .... ... ..... ... ........ ..... ... ....... ...... .. ........ ..... ... ........ ..... ... ........ .. 1 Printing a Document ................... .............. .......[...]

iii[...]

1 1. PostScript3 Kit Type185 Installable Options The following items are in stallable options. ❖ Tray 2 500–sheet Input Tray. It consi sts of 1 tray. ❖ Tray 2 and 3 1000–sheet Input Tray. It consists of 2 tra ys. ❖ Internal Tray Output is delivered face down. ❖ Memory Up to 64 megabytes of optional memory can be installe d in this machi[...]

PostScript3 Kit Type185 2 1 ❒ If you use Adobe Page Maker 6.0 or 6.5 with Windows 95/98 or Win dows NT4.0, yo u have to set up opti ons in Adob e PageMaker 's print dialog. ❖ Macintos h You ca n set up an y of the option s from the [ Chooser ] dialog. Reference For more information on setting up options, refer to the “Operating Instruc- [...]

Printing a Document 3 1 Printing a Document This section describes how to print a document using printe r specific func tions. ❖ Paper Source The following table shows the tabs or menus where you can select this func- tion . ❖ Destina ti on T ray The following table shows the tabs or menus where you can select this func- tion . ❖ Resolut ion [...]

PostScript3 Kit Type185 4 1 ❖ Collate Use this function to enable the collation feature. With this fea ture, the printer can efficiently print collated sets of a multiple-page document. The following table shows the tabs or menus where you can select this func- tion . ❖ Print Mode Use this fu nction to improve th e print quality o f text and gr[...]

Printing a Document 5 1 ❖ Proof Printing Use this function to print only the fir st copy of a multiple-copy print job. The other cop ies are saved on the optional hard disk. The s aved job can be printed or canc eled from the machine's operation panel. Note ❒ This function is not availabl e on computers running Windows 3.1x or Win- dows NT[...]

PostScript3 Kit Type185 6 1 B Open the printer driver di alog. C Click the [ Features ] tab. D In the [ Features ] box, the available functions are displayed. Use the [ Selec- tion ] list box to select the appropriate setting. E After making all of the settings you want, click [ OK ] to close the Printer Propert ies di alog . F Start printing f rom[...]

Printing a Document 7 1 Proof Pr int Limita tion ❒ Follow the steps below to prin t a document using “Proof Print”. ❒ To use this function, the optional hard disk must be installed on your printer. Note ❒ This function is not available on computers running Windows 3.1x, Windows NT4. 0. Windows 95/98 Note ❒ If the application has a colla[...]

PostScript3 Kit Type185 8 1 K Select "Print File" un der "Pro of Print" an d press the [ Enter ] key. L Select the file you want to print and press the [ Ente r ] key Note ❒ You can identify the file you want to print by the User ID you entered in step D and the time when the job was s aved. M Press the [ Enter ] key to start [...]

Printing a Document 9 1 K Select the file you want to print and press the [ Ente r ] key Note ❒ You can identify the file you want to print by the User ID you entered in step D and the time when the job was s aved. L Press the [ Enter ] key to start prin ting. Deleting a P roof Print File If the settings are incorre ct, you can delete the rest of[...]

PostScript3 Kit Type185 10 UE USA EE GB B308 1[...]

RS232 PC-FAX EXPANDER TYPE185 USER'S GUIDE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow th e instructions in this manu al.[...]

Englis h T ABLE OF CONTENTS 1 INTRODUCTION ... ...... ...... ...... .......... ...... ...... ...... .......... ...... ...... ......... . 1 2 THE RS232 CABLE CONNEC TION ... ...... ......... ...... ....... ...... ......... .... 2 3P C S O F T W A R E .......... ...... ...... ...... .......... ...... ...... .......... ...... ...... ...... .... 3 3.1 [...]

10 REPORTS AND LISTS ...... ...... ...... .......... ...... ...... ...... .......... ...... ...... 18 10.1 T rans miss ion Confir mati on R epor t - JO URNAL ......... ...... ...... 18 10.2 M emor y T rans missio n Repo r ts .......... ...... ...... .......... ...... ...... ... 19 Resul t Repor t ....... ...... ...... .......... ...... ...... .....[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 1 Englis h 1 INTRODUCTION The PC-FAX EXPANDER Type 185 option is a combination of the physical con- nection between a PC a nd the f ax machine using EIA C lass 2 faxin g software an d PC software t hat expand t he operati ons of the equipmen t by prov iding: • faxing d irectly from the PC usi ng th[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 2 2 THE RS232 CABLE CONNECTION When the RS232 PC-FAX EXPANDER Type 185 is in stalled, your fax machi ne can be connected li ke an ext ernal modem to o ne of you r PC communicat ion ports. A PC usuall y has two communi cations, or serial, ports l ocated in t he back. These ports will acce pt 25-pin or[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 3 Englis h 3 PC SOFTW ARE The following shows the software packa ges the RS232 PC-FAX EXPANDER Type 185 option su ppor t s. S ee t heir u se r gui des f or i nst allat i on inst r ucti ons. To ai d installat i on, y ou wil l fin d some sugg esti on s con cerning the ava il abi lit y and conf ig- urat[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 4 4 QUICK ST ART QUICK START procedures assume that you hav e installed a faxing applica- tion in y our PC (se e pag e 25) an d t hat yo u are famil i ar wi th t he f ax ma chi ne’s operation . For CFM TWAIN installati on and scan nin g procedur es, see th e supple- ment, “Scanni ng Via TWAIN”.[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 5 Englis h 4.2 B A SIC RECEPTION • Check the PC and fax machine settings. To change the User P arameter Switch 2 1 digit settings, see pag e 8. 4.3 SCANNING FROM THE F AX MACHINE • Check the PC and fax machine settings. ‡ See note CFM TWAIN Scan ning, page 15. 4.4 PRINTING FR OM THE F AX MA CHI[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 6 5 USER P ARAMETER SWITCH 20 AND 21 For more detail s, refer to “User Parameter Settings” i n the fax machine manual. The RS232 PC-FAX EXPANDER Type 185 option User Parameter Switch 20 and 21 provide s new PC transmissio n and reception o ptions: ✧ dir ect transmission and r eceiving ✧ fax m[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 7 Englis h Switch 21 - T ype 185 Reception Options ‡ If the PC can’ t recei ve messages, the fax machine will print them (Substitute Recep- tion. See page 13) . Digit Description Def ault 0 Reception 0 : F ax Recep tio n 1 : P C Rece pti on 0 1 PC Reception (when Dig it 0 is 1) 0 : PC Direct Rece[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 8 5.1 PR OGRAMMING SWITCH 20 AND 21 Make User Paramet er S wit ch chan ges b y u sing User T ool s Key t o br in g t he switch into th e c har ac t er disp la y, an d th e n pr essi ng t he n um be r of the di git t o be c ha nge d on the fax machine’s telephon e keypad . When installed, the Typ e [...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 9 Englis h 6 TRANSMISSION A RS232 PC-F AX EXPANDER Typ e 185 tr ansmissi on f rom t he PC wil l be ei t her direct or th rough the fax machine memory. The transmissio n path is set by th e fax machine’s User Parameter Swit ch 20 Digi t 0. See sect ion 5 for more Swit ch 20 information. Special send[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 10 6.2 MEMOR Y T RANSMISSION Using fax memory will cont ribute the fax data proces sing to the fax transmission and give you additi onal di aling capab ilitie s from your faxing appl icatio n: • MMR f ax data co mpressio n technique, • ECM • use of f ax Quick Dial, S peed Dial, and Group Di al,[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 11 Englis h 6.3 QUI CK DIALS, SPEED DIALS, AND GR OUP DIALS For more details, refer to “Quick Dial”, “Speed Dial”, “Group Dial” in the fax machine manual. For Memory Transm issions you can use the fax machin e's programmed Quick Dials, Speed Dials, and Group Dials to dial G3 and G4?[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 12 6.4 DEL ETI NG PC F AX MEMOR Y FILES The PC-FAX EXPANDER Type 185 opt ion introduce s “Info.” o n standby mode and “Ch eck/Cancel TX Files” f unction numbe r specif ically t o delete P C-FAX EXPANDER memory transmi ssion files. A file can be d ele ted while bei ng sent as a memory t ransmi[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 13 Englis h 7 RECEPTION A RS232 PC- FAX EXPANDER Type 185 r eception will be eit her dire ct, or through the fax machine memory. The rece ption path is set by the fax machine's User Parameter Switch 2 1 Digit 1 . See secti on 5 for more Swi tch 2 1 information. The Quick Start sectio n, page 5, [...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 14 7.2 MEMOR Y RECEPTION AND DESTINA TIONS PC-FAX EXPANDER Memory Receptions will use the fax data p rocessing resources of the fax machine. The destin ation of Memory Receptions are spec ified by User Parameter Switch 21, Dig its 0,1, and 2. The fax machine is initiall y set to receive and print all[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 15 Englis h 8 SCANNING IMA GES With the RS232 PC-FAX EXPANDER Type 185 yo u ca n use your fax machine as a multipage scanner. When fu lly instal led, the PC-FAX EXPANDER offers t wo scanning met hods : 1. CFM TW AI N acti v ated from a PC application 2. Mode ke y at the fax machi ne. 8.1 CFM TW AIN S[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 16 8.1 SCANNING FROM THE F AX Scanning from the fax machine is like sending a fax message to t he PC. Receiving the scanned image at the PC is lik e receiving a fax as it i s described in your faxi ng applica ti on manual. 1. Make sure the PC f axing ap plication is running an d set for au tomatic an[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 17 Englis h 9 PRINTING A T THE F AX MA CH INE To u se your fax machin e as a printer , foll ow your PC faxin g applic ation' s proce- dures for faxing documen ts from a Wi ndows applic ation. When th e dialing dial og box appears, use the special four-d ig it fa x di al ing num - ber, 0 0 0 0 , [...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 18 10 REPOR TS AND LISTS 10.1 TRANSMISSION CONFIRMA TION REPO RT - JOURNAL For mor e d et ails, refer to “Printin g the TCR” or “P ringin tg the Jo urna l” in the fax machine manual. RS232 PC-FAX EXPANDER transmissions and reception s are recorded on the TCR(Transmissi on Conf irmation Repo r[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 19 Englis h 10.2 MEMOR Y TRANSMISSION REPORTS Memory transmission repo rts include a new mode name to i dentify memory trans- missio ns from t he PC: PC M EMOR Y TX. RESUL T REPORT * * * COMMU NICA TION RESULT REPOR T (JU L. 2 3. 1999 1:01 PM) * * * 1) TTI1 X YZ CO MPANY 2) TTI2 H ead O ffice F ailur[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 20 APPENDIX USER P ARAMETER SETTINGS For more detail s, refer to “User Parameter Settings” i n the fax machine manual. The fax machine's User Parameter Swi tches allow you to alter your fax machi ne operatio ns to suit your needs and pr eferences. Switch 20 Outl ine Digits 3, 4 , 6 and 7 are[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 21 Englis h Switc h 21 Outl ine Digits 3 is not us ed for this prod u ct. Each has default of 0. The switches wil l appe ar in the fax ma chi ne ch aracter di spl ay as ro ws of ei ght dig- its. The digits h ave a value of 0 or 1. T hese values defin e what the fax machi ne will do, and changing them[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 22 Examples User Parameter Switc hes appear in the charact er display when y ou are program- ming new di git values. See sec tion 5, pa ge 6, for i nformatio n. Following are some of the ways Switch 20 and 21 would app ear . (Digits 7, 6, 4 and 3 of switch 20, and dgits 3 of switch 21 are always 0.) [...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 23 Englis h G4 TRANSMISSION FROM THE PC(WITH ISDN UNIT OPTION) For more det ails, refer to “ISDN uni t option” in fax machin e manual. G4 transmissi on requ ire s th e installat ion of the IS DN Un it in the fax machine. To dial G4 fax numbers from th e PC, use programmed Quick Dials an d Speed D[...]

USER’S GUIDE RS232 PC-F AX EXP ANDER T ype 185 24 INST ALLA TION SUG GESTIONS If your faxing applicat ion has diffi culty locati ng the mo dem, check the fax machine to be sure it is on and ready: Turn it off. Wait a few seconds. Turn it back on. Run the MS-DOS diagnosti cs to review the COM ports and IRQs for possible con- flic ts. COMMUNICA TIO[...]

RS232 PC-F AX EXP ANDER T ype 185 USER’S GUIDE 25 Englis h F AXING APPLICA TIONS To w ork w ith the RS2 32 PC -FAX EXPAN DER Type 185, the P C conn ecte d to the fax machine must have a PC faxing applica tion installed in it. The foll owing Class 2 faxi ng applic ations have been tested with the Type 185 option: Cheyenne® Bitware, So pwith Lite,[...]

Part No. A894 -8602 Printed in JAP AN GB DE FR IT E S SV NO NL D A[...]

FAX Option Type 185 OPERATING INSTRUCTIONS FACSIMILE REFERENCE (option) Read t his manua l ca reful ly bef ore you u se this manu al a nd ke ep it hand y for fut ure reference. For safety, please follow the instructions in this manual.[...]

FAX Option Typ e 185 OPERATING INSTRU CTIONS Prin t ed in Japan UE USA A891-86 07[...]

Available Options • Fax Function Upgrade (Fa x Functio n Upgrade Ty pe 185) • Expan sion Me mory ( 32 MB : DIMM ) • PC-FAX Expander (PC-FAX Expa nder Type 185) • Handset (Hands et Type 10 0) Supply • Marker Ink (Mark er Type 30 is recomm ended for th e best pe rformance.)[...]

[...]

i NOTICE R CAUTION: Use of controls, adjustments or performance of proc edures other than those specified h erein may result in hazardous radiation exposu re. Shielded interconnect cables must be employed with this equipment to ensure compliance with the per tinent RF emission limi ts governing this device. Although this equipment can use either lo[...]

ii - - - - ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this f ax model mee ts Ener- gy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving feature s such as Low Power mode. Please s ee applic[...]

iii This page is intent ionally blank.[...]

iv FUNCTION MAP[...]

v[...]

vi TABLE OF CONTENTS 1. Getting Started GUIDE TO COMPONENTS ........................ ......... .............. .............. ......... .. 1 Front View ......... ........ ...... ....... ........ ........ ........ ..... ........ ........ ........ ........ ........ .. 1 Rear View .......... ........ ...... ....... ........ ........ ........ ..... ....[...]

vii CANCELING AN IMMEDIATE TRANSMISSION ....................... .............. 34 Canceling a Transmiss ion Before You Have Pressed Start ........... ....... ...... 34 Canceling a Transmission After You Have Pressed the Start Key ............. 34 SCAN SETTINGS ............... .............. .......... .............. .............. ......... .......[...]

viii When There is No Paper of the Correct Size ......... ... ....... ........ ........ ... ........ 59 Having Incoming Messages Printed on Paper From the Bypass Tray ........ 62 4. Advanced Transmission Features OVERVIEW ....... .............. .............. .............. ......... .............. .............. ......... 63 Overview .... .. .....[...]

ix 6. Troubleshooting WHEN TONER RUNS OUT ................... ......... .............. .............. .......... .. 107 ERROR MESSAGES AND THE IR MEANINGS ................ .............. ....... 108 SOLVING PROBLE MS ............ .............. ......... .............. .............. .......... .. 109 INDICATORS ............. ......... ............[...]

x Authorized Reception ...... ....... ........... ........ ........ ........ ....... ........ ........ ......... 167 Forwarding ........ ........ ........ ........ ........ ........ ..... ........ ........ ........ ........ ..... ...... 171 ECM ........ ........ ........ ..... ........ ........ ........ ....... ........ ...... ....... ........ ....[...]

1 1. Getting Started GUIDE TO COMPONENTS Front Vi ew 1. Document Feeder (ADF) / Platen Cover This holds up to 50 sheets which are fed at a ti me. Place the d ocument face up here. Cl ose this platen cover when y ou set a do cument on the Exposure Glass. 2. Exposure G lass Place the original ali gning its upper l eft corner with t he reference mark [...]

Getting Started 2 1 Note ❒ If the Operation switch is on and there is stil l no powe r, turn on t he Main Power switch. ❒ If you lea ve the Ma in P owe r off for more than about an hour, all files in memo ry are lo st . 5. Optional Handset This per mits voi ce communicat ion. 6. Operation Switch Press thi s switch to turn the power on (the On i[...]

GUIDE TO COMPONENTS 3 1 Rear V iew 1. Bypass Tray Select this tray to use non-standard size paper. See “HOW TO SET AN ORIGINAL” in the Copy Reference. 2. Analog L ine Connect or 3. Optional Handset /External Tele- phone co nnec tor[...]

Getting Started 4 1 OPERATION PANEL 1. Communicating Indicator Lights during tra nsmissio n or reception. 2. { { { { User Tools/Counter } } } } key Press to enter User Tools mode. The se tools allow you to cus tomiz e the default settings. 3. Stamp key 4. Receive File I ndicator Lights to tell you a mes sage has been re- ceived into memory. Note th[...]

OPERAT ION P ANEL 5 1 16. Quick Dial keys Use to dial numbers at a sin gle touch or to en- ter letters and symb ols. Al so use f or Grou p Dial, Keystroke and Program features. 17. User Functi on keys Each of these c an be prog rammed for rapid access to fr equently used f eatures. ❖ ❖ ❖ ❖ Features Progr ammed by Default 18. { { { { Origina[...]

Getting Started 6 1 STARTING THE MACHINE To start the machi ne, turn on the op- eration switch. Note ❒ This machine automatically enter s Energ y Saver mode o r tur ns itse lf off if you do not use the machine for a while. See “08 . Energy Saver Timer”, “09. Auto Off Timer” of the System Settings. - - - - Power switches This machi ne has [...]

STARTING THE MACHINE 7 1 Turning Off The Power A Turn of f the operation switch to make the On indicator go off. Important ❒ Before yo u unplug t he power cord, make sure that the re- maining memory space indi- cates 100 % on t he display for facsimile mode. ❒ Files stored in memory will be lost an hour af ter you turn the main power switch off[...]

Getting Started 8 1 SWITCHI NG BETWEEN COPY MODE AND FAX MODE You can use this machine both a s a fax machine and a copier. Ordinarily when you turn on the power switch , the Copy screen is shown and you ar e ready to make copies. When you wish to us e fax functions, pres s the { Fax } key on the left of the operation panel. Limita tion ❒ You can[...]

READ ING T HE DI SPLAY 9 1 READING THE DISPLAY The display tells you the ma chine st a- tus and guides you th rough opera- tions. Note ❒ Functions that have been s elected are hilighted as shown ( ). Keys th at you can no t selec t are shown with a das hed outline () . ❒ All procedures in this manual as- sume you are in Fax mode. By de- fault, [...]

Getting Started 10 1 ❖ ❖ ❖ ❖ Instructions and Requests ❖ ❖ ❖ ❖ Questions ❖ ❖ ❖ ❖ Select ions ❖ ❖ ❖ ❖ Status[...]

USEFUL F UNCTIONS 11 1 USEFUL FUNCTIONS Automati c Po wer Re ceptio n Functi on This mac hine can be set to shut down automatically if nobody h as used the machine for a while. In these situa- tions even through the operation switch is off, the machine can still re- ceive incoming messages as long as the Main Power switch is on. Important ❒ Recep[...]

Getting Started 12 1 tion ( K ), the image will be sent rotat- ed by 90 ° . Providing the receiver has A4/LT or A5/HLT lengthwise pap er ( L ), the mess age will be printed th e same size as t he origi nal. Limita tion ❒ The Parallel Memory Transmis- sion feature is not avai lable when using this fea ture. ❒ When Imag e Rotation is used, all m[...]

ACCEPTABLE TYPES OF ORIGIN ALS 13 1 ACCEPTABLE TYPES OF ORIGINALS Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure gl ass and resulting image will be affected. Accepta ble Or igin al Sizes Originals Unsuit able for the Docume nt Feeder (ADF) Do no[...]

Getting Started 14 1 Origin al Si zes Di ffic ult to Detec t The mach ine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. ⇒ P.16 “If the Machine Cannot Detect the Size of Your Original” • Document size other than the followi[...]

ACCEPTABLE TYPES OF ORIGIN ALS 15 1 Paper Siz e and Sca nned Area ❖ ❖ ❖ ❖ Exposure glass ❖ ❖ ❖ ❖ Document Fee der (ADF) Limita tion ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you set an original larger than DLT/A3 on the exp osure glass, only the DLT/A3 area is scan ned. No[...]

Getting Started 16 1 • When you set an original on the exposure glass, it is detected as the follow- ing table. If you select Irregular Scan Area, l engths up to 17” are possible. - - - - Maximum Scan Area Memory Transmission/Immediate Transmissi on • From the Document Feeder (ADF): 11" × 47" / 297 × 1,200mm (W × L) • From the [...]

HOW TO SET AN OR IGINAL 17 1 HOW TO SET AN ORIGI NAL In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are unsui table for the Document Feeder (ADF) so they must be set on the exposure glass. ⇒ P.13 “ACCEPTABL E[...]

Getting Started 18 1 - - - - How to set A4, B4, A3, LT, LG and DLT size originals - - - - How to set A5, HLT and B5 size originals Limita tion ❒ A5/HLT size on the expo sure glass is detected in LT. Setting a Singl e Origin al on the E xposure Glass Set originals th at cannot be placed in the Document Feeder (ADF) such as a book on the ex posure [...]

HOW TO SET AN OR IGINAL 19 1 Note ❒ If you do not raise the Docu- ment Feeder (ADF) by at l east 30 degrees, the original size will not be detect ed. B Close the Document Feeder (ADF). Note ❒ When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part fr[...]

Getting Started 20 1 This page is intent ionally blank.[...]

21 2. Sending a Fax Message OVERVIEW Overview The basic procedu re to send a fax message is: A Make sure the Fax indicator is lit B Set your original C Dial the number D Press { Start } The rest of this section des cribes these ste ps and the various fe atures that are available in more detail . There are two ways to send a fax message: • Memo ry[...]

Sending a Fax Message 22 2 MEMORY TRANSMISSI ON In Memo ry Transm ission m ode, after you pre ss the { Start } key, the mach ine doesn't dial th e destination until all pages of you r fax message have scanned into memory (in contrast with Immedi ate Transmi ssion, where the number is dialed first and p ages are scanned and sent one by one). Me[...]

MEMORY TRANSMIS SION 23 2 Document Feeder (ADF). After you place the last pa ge on the exposure glass, you have 60 sec - onds to insert the remaining pages in the Document Feeder (ADF). ❒ Note that you canno t set pages on the exposure glass after you have started us ing the Docu- ment Feeder (ADF). ❒ Do not open the Document Feeder (ADF) while[...]

Sending a Fax Message 24 2 After transmission, the machine will return to standby mode. - - - - Checking the Transmission Result • Turn the Transmission Resu lt Re- port on if you want a report to be printed after every success ful tran smiss ion. ⇒ P.22 “MEMORY TRANSMISSIO N” If you leave the Transmissi on Re- sult Report off, the report w[...]

MEMORY TRANSMIS SION 25 2 LIST OF FIL ES IN MEMORY (PRINT TX FILE LIST)” - - - - If Memory Runs Out While Storing an Original If yo u run o ut of m emory whi le st or- ing an original (fr ee space reach es 0%), “Memor y full ” is d isp la y ed. Press Exit to transmit the stored pages only. Note ❒ By d efa ult, suc cessf ully scan ned pages [...]

Sending a Fax Message 26 2 Limita tion ❒ Standard Memory Transmission is used instea d of Parallel Memory Transmi ssion in the following cas- es. • When the line is busy and could not be co nnected to • With Send Later • With Transfer Requ est • When you store an original for Memory Transm ission while another communication is in progress[...]

MEMORY TRANSMIS SION 27 2 Communicati on Failure Rep ort This report is only printed if the Transmission Result Report is turne d off and a mess age could not be suc- cessfully transmitted with Memory Transmission. Use i t to keep a record of fail ed transm issions so you c an send them again. Note ❒ You can c hoose whether t o include part of th[...]

Sending a Fax Message 28 2 CANCELING A ME MORY TRANSMISS ION Canceling a Tr ansmission While the Ori gi nal Is Being Scanned in A Press the { { { { Cl ear/S to p } } } } key. The machine wi ll stop storing the original and the data will not be sent. Canceling a Tr ansmission While the Messa ge is Being Sent Use this proce dure to cancel a trans- mi[...]

CANCELING A MEMORY TRANSMISSION 29 2 D Press [ Yes ] . The file is erase d. E Press [ Exit ] . Note ❒ To delete another fil e, repeat steps 3 and 4. F Press [ Exit ] .[...]

Sending a Fax Message 30 2 IMMEDIATE TRANSMI SSION With Immediate Transmission, when you press the { Sta rt } key, the f ax number is dialed stra ight away (i.e. immediately). The message is scanned and transmitted page by page without bei ng stored in memo- ry. This contrasts with Memory Transmissi on which scan s in all pages into memory before d[...]

IMM EDIAT E TR AN SMI SSIO N 31 2 E Press the { { { { Star t } } } } key. The machine c alls the dest ination. While it is dialing, the number or name which is pr ogrammed as the RTI or C SI in the m achine of the other party is shown on the dis- play. When connected, the ma- chine starts scanning the original. Reference P.156 “RTI/TTI” After t[...]

Sending a Fax Message 32 2 Note ❒ You can switch th is report on or off with the User Par ameters. ⇒ P.184 “Changing the U ser Param eters” On-hook Di al This is ju st like using the external tele- phone, except you do not have to pick up the external tele phone before dial- ing. Just press the On Hook Dial key and dial the number. If you h[...]

IMM EDIAT E TR AN SMI SSIO N 33 2 Limita tion ❒ The result of the transmission with manu al d ial is no t ment ioned in the Transmission Resul t Report (Immediate Transmission). ❒ In energy saving mode, you may hear no so und for a few s econds af- ter picking up the external tele- phone. You can operate a fter you can hear the tone . A Set you[...]

Sending a Fax Message 34 2 CANCELING AN IMMEDIATE TRANSMISSION Canceling a Tr ansmission Before You Have Pr essed Start Use this proce dure to cancel a trans- missi on bef ore you ha ve pres sed t he { Sta rt } key. A Press the { { { { Cl ea r M odes } } } } key. Note ❒ When you have already set the original, you can also cancel an Immediate Tran[...]

SCAN SE TTING S 35 2 SCAN SETTINGS You may wish to send many different types of fax m essage. Some of th ese may be difficult to reproduce at the other end. However, your machine has three settin gs that you can adjust to help y ou tra nsmit your d ocument with the best possible image qu ality. ❖ ❖ ❖ ❖ Resolut ion: Standa rd , Detail , Su p[...]

Sending a Fax Message 36 2 A Press the Resolution key to switch between resolutions. The indicators above the key show the current se lection. Original Type If your original contains photo- graphs, illustrations or diagrams with complex shading patterns or grays, select the ap propriate Original T ype to optimize image clarity. ❖ ❖ ❖ ❖ Text[...]

SCAN SE TTING S 37 2 ty yourself, use Manual Image Densi- ty. Auto Image De ns ity The machine automatically selec ts an image density which is the most ap- propriate for the original. By default, Auto Image Density is se- lected when the machine is turned on or modes are c leared. You can change this with the User Parameters . ⇒ P.184 “Changin[...]

Sending a Fax Message 38 2 When Se tting Origina ls in th e Doc ument Feed er (ADF) A Check the page s you wi sh to change the setting. B Select the Image Density, Resolu- tion and Original Type before the next page is sc anned.[...]

DIA LING 39 2 DIALING There are three main ways to dial a number: ❖ ❖ ❖ ❖ Numb er ke ys : Enter numbers dire ctly using the key pad on the right side of the op- eration panel. ❖ ❖ ❖ ❖ Quick Dials: When you have stored a destina- tion 's n umbe r in a Q uick Dia l ke y, you can dial the number by just pressing that key. Ad ditio[...]

Sending a Fax Message 40 2 original data). Therefore, you cannot program more than 100 n umbers with the number Keys for the follow- ing: • Destinations specified in a Memo- ry Transmission (including Confi- dential Transmiss ion and Polling Reception) • Transfer Stations and End Rec eiv- ers specified in a Tran sfer Request • Destinations an[...]

DIA LING 41 2 Chain Dial This allows y ou to comp ose a tele- phone numbe r from various parts, some o f which ma y be s tored in Quick Dials or Speed Dials and s ome of which may be input using the number keys. Limita tion ❒ Maxi mum le ngt h of tel epho ne o r fax number: 254 digits Note ❒ For Memory Transmission and Im- mediate Transmission,[...]

Sending a Fax Message 42 2 display. Otherwise, the fax num- ber is shown. Note ❒ If you make a mis take, press t he { Clear/St op } key and try again. ❒ If you wish to dial anot her de s- tina tion, p ress [ Add ] and dial an- other fax number. C Press the { { { { Star t } } } } key. Speed D ials If you store a number in a Speed Dial, when you [...]

DIA LING 43 2 Preparation To use the telephone direc tory, you need to regist er a search letter when you pr ogram Speed Dials. ⇒ P.128 “Registerin g Speed Dials” Limita tion ❒ Speed Dial codes cannot be searched for by symbol or number. ❒ Names enclosed within ( ) are not searched for. A Set your original and select any scan settings you[...]

Sending a Fax Message 44 2 Groups If you freque ntly sen d the same mes- sage to more than one plac e, program these numbers into a Gr oup. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also pro- gram a name for the Group (for exam- ple, “Branch Offices”) which will be displayed before [...]

DIA LING 45 2 A Press the { { { { Pause/Redi al } } } } key. B A list of p reviously dialed nu m- bers will flash up . If yo u cann ot see the number you need use the [ ↑ ↑ ↑ ↑ Prev . ] and [ ↓ ↓ ↓ ↓ Next ] keys to scroll through them. Then en ter the code fo r the number you wi sh to redial e.g., “01”. Limitatio n ❒ The fol l[...]

Sending a Fax Message 46 2 TRANSMISSI ON FEATURES Stamp When sending a fax message using the Document Feeder (A DF), the ma- chine can stamp a circle mar k at the bottom of the original. This stamp in- dicates that the original has been suc- cessfully stored in memory for Memory Transmissi on, or that it has been succes sfully sent for Immediate Tr[...]

TRANSMISSION FEATURES 47 2 Preparation You need to assign the F Code fea- ture to a User Function key before- hand. You cannot use Chain Dial with this feature. You cannot select this funct ion when carrying out standard Confi- dential Tran smission Note ❒ The ID can be up to 20 digits long and consist of digits , spaces, * and # . ❒ Make su re[...]

Sending a Fax Message 48 2 F Code (SID ) There are times when you may wish to use a password when se nding con- fidential faxes with the F Code fea- ture. Limita tion ❒ You can enter a password up to 20 digits long. Note ❒ Messages you send using thi s fea- ture are marked “SID” on all re- ports. ⇒ P.143 “REPORTS/L ISTS” JBIG T ransmi[...]

49 3. Receiving a Fax Message IMMEDIATE RECEPTION Each page of a received fax mess age is printed as soon as it is received. Th is method is used for standard fax mes- sages. - - - - Display During Reception The sender's RTI or CSI appears on the first line. - - - - Reception Resolution This mach ine suppo rts Standard , De- tail , Fine (optio[...]

Receiving a Fax Message 50 3 MEMORY RECEPTION The machin e waits until all pages of the message have been received into memory before printing the message. This metho d is used wit h the follow- ing features: • Two in one P.36 “Photo” • Reverse Order Printing P.58 “Re- verse Order P rinting” • Substitute Reception P.51 “Substi- tute[...]

Substitute Reception 51 3 Substitute Reception If any of the cond itions listed below are met, the machine automatically switch es to Me mory R ecep tion mo de and st ore s messa ges in me mory i n- stead of printing them. This reception mode, in whi ch a received fax me s- sage is stored in memory unprinted, is called Substitute Reception. Mes- sa[...]

Receiving a Fax Message 52 3 Important ❒ If a sen der has not programmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask im- portant senders to r egister an RTI or CSI in advance. - - - - Free The m achine sw itches to S ubstitute Reception regardl ess of whether or not the sender has programmed their [...]

SELECTING THE RECEPTION MODE 53 3 SELECTING THE RECEPTION MODE There are two ways you can se t up your m ach ine to hand le inco min g calls: •F a x m o d e • Tel mode (handset option or exter- nal telephone requir ed) The de fault setti ng is Fax mode. You can chan ge this with the Use r Tool s. ⇒ P.184 “Changing the User Param e- ters” [...]

Receiving a Fax Message 54 3 RECEPTION FUNCTIONS ID Rec eptio n If you wish to limit reception of mes- sages to those from mach ines of the same make and with the same Polling ID, contact your service representa- tive to turn this featu re on. F Code (SEP) Normally you can only use Polling Reception to recei ve faxes from ma- chines that have the P[...]

RECEPTION FUN CTIONS 55 3 F Enter the functio n number for Polling Reception on the number keys. Note ❒ If you can't se e the fu nction number, search for i t using the [ ↑ ↑ ↑ ↑ Prev . ] and [ ↓ ↓ ↓ ↓ Next ] arrow keys. G Press [ OK ] . H Press [ Exit ] . The display re turns to the [ Mode ] menu and the Polling Reception fu[...]

Receiving a Fax Message 56 3 PRINTING FUNCTIONS Print Comple tion Beep By default, the mac hine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume at minimum ). ⇒ P.159 “Moni tor Vol ume” Checker ed Mark By default, a c heckered mark is print-[...]

PRINTING FUNCTIONS 57 3 Image Rotati on If you have installed paper in the cas- sette sideway s K , incoming fax mes- sages will be rotated automaticall y to fit on the paper. Limita tion ❒ You can cho ose to have r eceive d messages printed from the a speci- fied tray. ⇒ P.184 “Cha nging the User Parameters ” Two In One When two messa ges [...]

Receiving a Fax Message 58 3 L paper is loaded, th is feature splits the received message if the exces s length is about 0.79” or more, and re- duces it if the excess length is within about 0.79”. When a message is split, the split mark (*) is inserted at the split position and ab out 0.39” of the split area is duplicated on the top of the se[...]

PRINTING FUNCTIONS 59 3 Note ❒ By default this feature is turne d off. Switch it on wi th the User Pa- rameters. ⇒ P.184 “Changing the User Parameters ” Reference P.57 “Page Separation and Length Re- duction (not available in some coun- tries)” TSI Print Usually the sender's TTI is printed on received messages. If the sen der has n[...]

Receiving a Fax Message 60 3 • KK and LL indicate that the message is split over two pa ges of paper with the orientation and size sh own. Limita tion ❒ Paper pl aced in the by pass tr ay is not usua lly select ed for print ing a rec eived message. However, you can use this tray if you select the bypass tray as the main paper tray using Re cept[...]

PRINTING FUNCTIONS 61 3 Note ❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes- sages narrower than A4 or LT are sent as A4 or LT width with the length un- chang ed. Reference P.57 “Page Separati on and Le ngth Reductio n (not availa ble in so me countries )” P.58 “Page Reducti on” P.57 “Image R otation” Just [...]

Receiving a Fax Message 62 3 Having Incomi ng Mess ages Printed on Pap er From the Bypass Tra y You can have m essages se nt from Specified Senders printed on paper from the Bypass Tray. This is useful if you need mes sag es pr inte d on a siz e of paper not stocked in the paper cas- sette(s). Limita tion ❒ When the optional Expansion Memory is i[...]

63 4. Advanced Transmission Features OVERVIEW Overview This feature descr ibes various options that you can choose when sending a fax message. The selections you make will only app ly to the current fax message.[...]

Advanced Transmission Features 64 4 SEND LATER Using this feature, you can instruct the machine to delay transmission of your fa x message un til a late r time which you specify. This allows you to take advantage of off-peak telephone charges without ha ving to be by the machine at the time. For ease of us e, you can program the time when your phon[...]

SEND LATER 65 4 E Press [ OK ] . The Transmi ssi on Mode menu is shown on the display. A check mark is added to Send Later. F Press [ Exit ] . The initial display is shown. Note ❒ “Send Later” is shown on the disp lay. If you set up anot her advanced transmission fun ction (except Polling Reception), “Others” i s displ aye d. G Dial and p[...]

Advanced Transmission Features 66 4 CONFIDENTIAL TRANSMISSION If you do not wa nt your messag e to be picked up casually at the other end, use this fe ature. The message will be stored in memo ry at the o ther end and will not be printed until an ID is entered. There are two types of Confide ntial Transmissi on: ❖ ❖ ❖ ❖ Defaul t I D The oth[...]

CONFIDENTIAL TRANSMIS SION 67 4 Note ❒ To cancel t he Confide ntial Transmission, pr ess [ Can cel ] . The Tran smission Mode menu is shown on th e dis- play. Override ID A Press the 0 0 0 0 or 1 1 1 1 keys to turn Override ID on. B Enter th e Confidential ID (4- digit number) with the number keys and press [ OK ] . The Transmi ssion Mode menu is[...]

Advanced Transmission Features 68 4 PERSONAL CODE TRANSMISSION Personal Codes allow you to keep track of machine usage (e.g., for bill- ing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or th e names pro- grammed for the codes will be print- ed in the TCR and other reports. This will help you to check up on w[...]

PE RSO NAL C ODE TR AN SMI SSIO N 69 4 Note ❒ “Personal Code” is s hown on the display . If you set up anot h- er advanced transmissi on func- tion (except Polling Reception), “Others” i s displ aye d. G Dial and press the { { { { Sta rt } } } } key.[...]

Advanced Transmission Features 70 4 SENDING AN AUTO DOCUMENT If you often have to send a particular page to people (e.g., a map, a stan- dard attach ment or a set o f instruc- tions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that p age to somebody, just press the Quick Dial that you assigned it to inste[...]

SEND ING AN AUTO D OCUMEN T 71 4 ❒ To cancel the Auto Document, press [ Cancel ] . The Tran smis- sion Mo de menu is shown. E If you are sending just the Auto Document, p ress [ # ] . If you w ish to send it along with another orig- inal, press [ OK ] . The Transmi ssi on Mode menu is redisplaye d. A check mark is add- ed to “Auto Document”. [...]

Advanced Transmission Features 72 4 BOOK FAX Use to send book originals from the exposure glass. Pages are scanned in the order shown below. Note that depending on the paper siz- es available on the destination ma- chine, the message may be reduced when printed at the other end. Note ❒ You can have bou nd original s scanned in left page first or [...]

BOOK FAX 73 4 The Transmi ssi on Mode menu is shown. A check mark is added to “Book F ax”. G Press [ Exit ] . The initial display is shown. Note ❒ “Book Fax” is s hown o n the dis- play. If you set up another ad- vanced transmission function (except Polling Reception), “Others” i s displ aye d. H Dial and press the { { { { Sta rt } } [...]

Advanced Transmission Features 74 4 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically detects the size of an original when it is scanne d. However, yo u may wish to override this and choose the area to be scanned yours elf. You can either choose one of the stan- dard paper siz es (A4 KL , B4 L , A3 L ,[...]

CHOOSING THE AREA T O BE S CANNE D YOURS ELF (IRRE GULAR S CAN A REA) 75 4 The initial display is shown. Note ❒ “Irreg.Area” is s hown on the disp lay. If you set up anot her advanced transmission fun ction (except Polling Reception), “Others” i s displ aye d. G Dial and press the { { { { Sta rt } } } } key.[...]

Advanced Transmission Features 76 4 SEND FIRST Document s you s end with M emory Transmission are s ent in the order they are scanned in. Therefore, if sev- eral messages ar e queued in memory, the next document you send will not be s en t im me di atel y. However, by using this feature you can hav e your m essag e se nt be fore any other queued me[...]

SEND FIRS T 77 4 E Press [ Exit ] . The initial display is shown. Note ❒ “Send First” is shown on the disp lay. If you set up anot her advanced transmission fun ction (except Polling Reception), “Others” i s displ aye d. F Dial and press the { { { { Sta rt } } } } key.[...]

Advanced Transmission Features 78 4 TRANSMIS SION DE ADLI NE (TRD ) If you have to send an u rgent mes- sage and the line is busy, this feature sav es yo u st andi ng b y the ma chin e and redialing the number. If the mes- sage cannot be s ent the first time, the machine redials automatically at in- tervals of ten minutes any number of times until [...]

TRANSMI SSIO N DEAD LIN E (TRD) 79 4 F Press [ Exit ] . The initial display is shown. Note ❒ “TRD” is displayed. If you set up another advanced tran smis- sion function (except Polling Reception), “Others” is s hown. G Dial and press the { { { { Sta rt } } } } key.[...]

Advanced Transmission Features 80 4 POLLING TRANSMISSION Use Polling Transmission when you want to leave an original in the ma- chine's memory for others to pick up. The message will be sent whe n the other party calls you u p. There are three typ es of Polling Transmissi on. ❖ ❖ ❖ ❖ Free Polling Trans mission Anybody c an poll the mes[...]

POLL I N G TR ANSM IS SION 81 4 C Enter the “Polling TX” function number with the number keys. Note ❒ If the appropriate display is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . D Depending on the Polling Tran s- mission type, use one of the fol- lowing pr ocedures: Free Polling Transmission A Press the 0 0 0 0 or [...]

Advanced Transmission Features 82 4 B Enter the 4 character Polling ID with letter keys/ number keys and the letter (A–F). Note ❒ If you make a mistake, press the { Clear/St op } key and try aga in. 0000 and FFFF is not available. C Press [ S S S S File ] and specify whether to save the stored orig- inal. Each time you p ress the key, the text [...]

POLL I N G TR ANSM IS SION 83 4 ❒ By default, a portion of the s ent im- age is printed on the report. You can turn this off with the User Pa- rameters. ⇒ P.18 4 “Changing the User Parameters ” ❒ You can also chec k the result of a Polling Transmission with the TCR.[...]

Advanced Transmission Features 84 4 POLLING RECEPTION Use this function if you want to poll a message from another terminal. You can also p oll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). There are two type s of Polling Recep- tion. ❖ ❖ ❖ ❖ Default ID Polling Recep[...]

POLLI NG RE CEPT ION 85 4 B Enter the “Polling RX” fun ction number with the number keys. Note ❒ If the appropriate display is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . C Depending w hich method you are using, choose on e of the fol- lowing pr ocedures: Default ID Polling Recept io n A Press the 0 0 0 0 or 1 1 [...]

Advanced Transmission Features 86 4 Note ❒ You can also chec k the result of a Polling Reception with th e TCR. ❒ By default this rep ort is turned on. Turn it on with the User Parame- ter s. ⇒ P.184 “Changing the User Param eters”[...]

TRANSFE R REQUE ST 87 4 TRANSFER RE QUEST Transfer Request allows fax machines that have this feature to au tomatically dist ribut e inc oming me ssage s on to multiple fax destinations. This feature helps you save co sts when you sen d the same message to m ore than one place in a distant a rea, and saves time since many messages can be sent in a [...]

Advanced Transmission Features 88 4 C Enter the “Transfer Request” function number with the num- ber key s. Note ❒ If the appropriate display is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . D Enter a Transfer Stations and press [ Recv . Stn ] . Note ❒ Enter the fax numbers of the Transfer Sta tions with either Q[...]

TRANSFE R REQUE ST 89 4 The following display is shown. Note ❒ The numbers of Transfer Sta- tions and End Receive rs are di s- played. I Press the { { { { Star t } } } } key. Specifyi ng an End Receiv er When you make a Transfer Request, you must specify the final destina- tions (End Receivers ) for your mes- sage. You cannot enter the numbers of[...]

Advanced Transmission Features 90 4 TRANSMISSION OPTIONS This section desc ribes various fea- tures that you can switch on and off for any particul ar transmission by fol- lowing the procedure at the end of this section. In addition, if you frequently use a certain configuration of op tions, you can chan ge the default ho me position (on or off) of[...]

TRANSMISSION OPTIONS 91 4 be lost when printed at the other end. Note ❒ You can switch thi s feature on and off with the User Parameters. The default setting is on. ⇒ P.184 “Changing the U ser Param eters” - - - - Closed Network If you turn this f eature on, transmis- sion will onl y take place if the de sti- nation's Polling ID is the[...]

Advanced Transmission Features 92 4 Note ❒ The default setting is off. ❒ To cancel the changes, press [ Cancel ] . The Transmission Mode men u is shown. G If you want to set another optio n, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . Note ❒ To finish, go to step 14. H Press the 0 0 0 0 or 1 1 1 1 key to switch Create Margi[...]

93 5. Communication Information CHECKING AND CANCELING TRANSMISSION FILES Transmission fil es are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmiss ion, Co nfidential Transmissi on, Transfer Request, Poll- ing Reception and Polling Tran smis- sion. These featur[...]

Communication Information 94 5 C Press the 0 0 0 0 or 1 1 1 1 key until the file you want to delete is shown and press [ Dele te ] . D Press [ Yes ] . The file is erase d. E Press [ Exit ] . Note ❒ To delete another fil e, repeat steps 3 and 4. F Press [ Exit ] . The initial dis play is shown. Prin ti ng a File If you wis h to check the conten ts[...]

CHECKING A ND CANCE L ING TRANSMISSION FILES 95 5 C Press the 0 0 0 0 or 1 1 1 1 key until the file you wan t to print is s hown and press [ Print ] . D Press the { { { { Star t } } } } key. The file is prin ted. Note ❒ Press [ Can cel ] to stop printin g the file and return to th e step 3 displ ay. E Press [ Exit ] . The Information menu is show[...]

Communication Information 96 5 C Press the 0 0 0 0 or 1 1 1 1 key until the file you want to print is shown. Then press [ Check ] . D Depending on the setting you want to che ck or chan ge, use on e of the followin g procedures . Checking D estinat ions (Desti na tion Li st) A Enter the “Destination List” function number with the number key s. [...]

CHECKING A ND CANCE L ING TRANSMISSION FILES 97 5 A Enter the “Retransmit ” func- tion number with the number keys. B Press [ Yes ] . Note ❒ If you do n ot wan t to send the file, press [ No ] . C Enter the start time with the number key s. Use 24-hour or 12-hour format depending on your area. For 12- hour format, pre ss [AM ↔ PM] to switch[...]

Communication Information 98 5 G Press [ Exit ] . The Information menu is shown . H Press [ Exit ] . The initial display is shown.[...]

PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) 99 5 PRINTING A LI ST OF FILES IN MEMORY (PRINT TX FILE LIST) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (e.g., when erasing files ). Note ❒ The contents of an original s tored in memory can [...]

Communication Information 100 5 CHECKING THE TRANSMISSI ON RESULT (TX STATUS) If you wish to fi nd out whether a file was sent successfu lly, you don't have to always print the TCR . With this functio n you can browse t hrough t he last 50 completed transmissions on the display. Limita tion ❒ Only the last 50 transmissi ons are shown. Ea rli[...]

CHECK I NG THE RE CEPTION R ESULT (RX ST ATUS) 101 5 CHECKING THE RECEPTION RESULT (RX STATUS) This func tion lets you check u p on the last 50 messages received without having to print the TC R. Yo u can browse through the received messag- es on the display. Limita tion ❒ Only the last 50 messages are dis- played. Earlier message s are not avail[...]

Communication Information 102 5 PRINTING A CONFIDE NTIAL MESSAG E This feature is de signed to prevent messages being pick ed up casually by anyone when they are received. If someone sends yo u a mes sage using Confidential Transmission, it is stored in memo ry and not automati- cally pr inted. To print t he message you have to enter the Confidenti[...]

PRIN TING A C ONF IDENT IAL ME SSAGE 103 5 dential ID or Personal Confi- dential ID wit h the other party and try again. E Press [ Exit ] . The initial display is shown. Confident ial Fi le Report By default, this rep ort is print ed whenever your machine recei ves a Confidential Message. Note ❒ You can tu rn this report o ff with the User Parame[...]

Communication Information 104 5 PRINTING THE TCR The TCR (Tr ansactio n Confirmat ion Report) contains information about the c ommu nicat ions m ade b y yo ur machine. By defau lt, it is printed au- tomatically after every 50 communi- cations (receptions + transmissions). You can also prin t a copy of the TCR at any time by following the proce- dur[...]

DISPL AYING THE MEMO RY STA TUS 105 5 DISPLAYING THE MEMORY STATUS Use this functio n to display a sum ma- ry of current memory usage. Items shown are the perce ntage of free memory space, the number o f re- ceived confidential messages, the number of files to be sent, and the number of received messages to be print ed. A Press [ Info. ] . The Info[...]

Communication Information 106 5 This page is intent ionally blank.[...]

107 6. Troubleshooting WHEN TONER RUNS OUT When the machine has run out of ton- er the D symbol appears on the dis- play . N ote that even if th ere i s no toner left you can still send fax mes- sage. Important ❒ If you continu e receiving and sending faxes after toner runs out, communication will not be possi- ble after 100 ( 900 with optional F[...]

Troubleshooting 108 6 ERROR MES SAGES AND THEIR ME ANINGS If there is an error, one of the following messages m ay appear on the display. It might just flash up briefly, so if you ar e watching for errors, stay by the machine and check the display. Message Problem an d Solutio n Clear Mi sfeed(s) Remove original s from the Document Feeder. • Orig[...]

SOLVING PROBLEMS 109 6 SOLVING PROBLEMS This table lists s ome common pro blems and their solutions. Prob lem Solu tion Refe r to Image back ground appe ars dirty when received at the other end. Adjust the scan d ensity. P.36 “Image Density (Con- trast)” Printed or sent image con- tains spots. The Document Feed er (ADF) or exposure glass is dir[...]

Troubleshooting 110 6 You cannot ad d any desti- nation i n Group tho ugh it does not reach t he maxi- mum number. 100 (wi th Fax Fu nction Up- grade it i s 1000) dest ination has been progr ammed with the number k eys. Pro- gram it wit h th e Quic k Dial key o r Sp eed Di al in- stead. P.39 “Restrictions When Di- aling with the Number Keys” Im[...]

INDICAT ORS 111 6 INDICATO RS When the Receive File Indicator is Lit or Fla shi ng If the Rec eive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Recep- tion). When you solve the problem, the message wi ll be automatically printed out. The table below lists s[...]

Troubleshooting 112 6 When the Confid entia l File Indi cator i i i i is Lit If this indicator is lit, a message has been received in to memory with Confiden- tial Reception. You need to print it out m anually. ⇒ P.102 “PRINTING A CON- FIDENTIAL MES SAGE” When the { { { { Fax } } } } key is Lit in Red If this key is lit, refer to the tabl e b[...]

WHEN AN ERROR REPOR T IS PRINTED 113 6 WHEN AN ERROR RE PORT IS PRI NTED An error report is printed when a message could not be successfully sent or re- ceived. Possible causes in clude a problem with your machine or the receiver's, noise on the telephone line etc. If an er ror occurs during transmission, r e-send the origi- nal. If an error o[...]

Troubleshooting 114 6 WHEN POWER IS TURNED OFF OR FAILS Even if the main power switch is turn ed off, the contents of the machine's mem- ory (programmed numbers etc.) will not be lost. However, if power is lost for more than 1 hour through the main power switch b eing turned off, a power cut or the power cable being removed, memory contents wi[...]

115 7. Facsimile User Tools ACCESSING THE USER TOOLS The User Tools allow you to pr ogram the machine with your identification, store frequently us ed numbers an d settings , and custom ize the default setting s to matc h your needs . So you can find the User T ool you want quickly and easily, they are grouped by functio n: ❖ ❖ ❖ ❖ Registe [...]

Facsimile User Tools 116 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the number th at matches the category you require. Note ❒ If you select “Key Op. Settings,” you must enter the function number for “Key Op[...]

REGISTE R/DELETE MENU 117 7 REGISTER/ DELETE ME NU Register ing Quick Dials To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dial . Use the following steps to program a new Quick Dial or to edit or overwrite existing Qu[...]

Facsimile User Tools 118 7 Note ❒ If you press a wrong key, press [ PrevM enu ] then try again. ❒ Yo u ca n pres s [ Statu s ] to see which Quick Dial keys have been programmed. G Enter a fax number using the number ke ys. Note ❒ If you make a mis take, press t he { Clear/St op } key and try again. ❒ If a fax number is already regis- tered [...]

REGISTE R/DELETE MENU 119 7 E Enter the feature num ber for “TTI Print” using the number keys. F Select TTI1 or TTI2 using the 0 0 0 0 or 1 1 1 1 key. G Press [ OK ] . H Press [ Exit ] . I Press [ OK ] to register the new set- ting. Note ❒ If you pr ess [ Cance l ] , the entered values are canceled and dis play shown in step 6 app ears again.[...]

Facsimile User Tools 120 7 C Enter the number of the “Fax” mode. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Register/Delete” using the num- ber key s. E Enter the functio n number for “Delete QuickDial” using the nu[...]

REGISTE R/DELETE MENU 121 7 names of functions assigned to User Function k eys. Limita tion ❒ Print the template on A4 label pa- per that can be peeled and stuck on the operation panel. Note ❒ You can print the template from the Bypass Tray. ❒ You can ch oose whet her to p rint on transparent or non-tran sparent label paper with the User Para[...]

Facsimile User Tools 122 7 Non-transparent label paper 1. Quick Dia l key number 2. Destination name 3. Group nam e (G) 4. Program name (P) 5. Programmed contents of User Func tion k eys[...]

REGISTE R/DELETE MENU 123 7 Transparent label paper 1. Quick Dia l key number 2. Destination name 3. Group nam e (G) 4. Program name (P) 5. Programmed contents of User Func tion k eys[...]

Facsimile User Tools 124 7 Register ing Groups If you send the sa me message t o sev- eral destinations at the same time on a regular basi s, program these des tina- tion numbers as a Group . This allows you to dial these destinations with a singl e ke y pres s. Use these steps to program a new Group or to edit or overwrite an exist- ing Group. You[...]

REGISTE R/DELETE MENU 125 7 C Enter the number of the Fax. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Register/Delete” using the num- ber key s. E Enter the functio n number for “Reg. Group Dial” using the number ke ys.[...]

Facsimile User Tools 126 7 I Press [ Other ] . J Enter the functio n number for “Group Name” using the number keys. K Enter the Group name. Note ❒ If the Group name is alr eady registered, it is shown on the display. I f you wish t o change the Group name, press the { Clear/St op } key and enter an- other name. Reference P.191 “Entering Tex[...]

REGISTE R/DELETE MENU 127 7 Limita tion ❒ When a registered Group is being used for a Memory Transmission on standby, the message “ This des- tination is in us e for standby trans- mission file. Please modify/delete after transmission.” is di splayed and you can not delete destinations for this Group. A Make sure that the machine is i n Facsi[...]

Facsimile User Tools 128 7 The Group is dele ted. Note ❒ If yo u pr ess [ No ] , the Group is not deleted and t he display shown in step 6 app ears again. I Press the { { { { User Tools/Counter } } } } key. Register ing Sp eed Dials If you r egist er a dest ination in a Speed Dial, you can dial that number by just pressing the { Spee d Dial } key[...]

REGISTE R/DELETE MENU 129 7 E Enter the function n umber for “ Reg. Speed Dial” using the num- ber key s. F Enter the Speed Dial code you want to register using the number keys. Note ❒ If you make a mis take, press t he { Clear/St op } key and enter the correct number. ❒ Yo u ca n pres s [ Statu s ] to see which Speed Dials are pro- gra mme[...]

Facsimile User Tools 130 7 B Select Label Insertion on or off using the 0 0 0 0 or 1 1 1 1 key. C Press [ OK ] . Speed Dial Te lephone Dir ecto ry A Enter the feature num ber for “Sp.D Tel. Dir.” using the number key s. B Enter a search letter “A to Z” for the T elephon e Direct ory. Reference ⇒ P.191 “Entering Text” C Press [ OK ] . [...]

REGISTE R/DELETE MENU 131 7 Deleting Speed Dials Use this proc edure to delete any Speed Dials you are not using any- more. Limita tion ❒ If a registered Speed Di al is being used for a standby Memory Trans- mission, the message “ This des- tinati on is in use for standb y tran smissi on file . Pleas e modi fy/d elet e after transm issi on. ”[...]

Facsimile User Tools 132 7 Note ❒ If you pr ess [ No ] , the Speed Dial is not deleted and t he display shown in 6 appear s again. H Press [ Yes ] . The Speed Dial is deleted. Note ❒ If you pr ess [ No ] , the Speed Dial is not deleted and t he display shown in 6 appear s again. I Press the { { { { User Tools/Counter } } } } key. Storing Keystr[...]

REGISTE R/DELETE MENU 133 7 B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Register/Delete” using the num- ber key s. E Enter the functio [...]

Facsimile User Tools 134 7 • Enter the function number for Send Later usi ng the numb er keys. • Set Send Later ⇒ P.64 “SEN D LA TER ” . ❒ If a program is already stored in the Quick Dial key, the function name i s shown on the di splay . If you want to c hange the pro- gram, press the { Clear Modes/ En- ergy Sa ver } key and program fu[...]

REGISTE R/DELETE MENU 135 7 B Press th e Quick Dial key pro- grammed with the Keystroke P ro- gram . In this example, the fax number and program name “Send Later” are shown on the display. C Press t he [ OK ] key then the { { { { Sta rt } } } } key. The machine starts scanni ng the ori gina l. The message will be sent at the specified time. Del[...]

Facsimile User Tools 136 7 Note ❒ If you make a mistake, p ress [ No ] and the co rrect key. ❒ You ca n press [ Status ] to see the Keystroke Programs currently programmed. G Press [ Yes ] . Note ❒ If you press [ No ] , the program is not deleted and t he display shown in step 6 app ears again. H Press [ Yes ] . The program is deleted. Note ?[...]

REGISTE R/DELETE MENU 137 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Syst[...]

Facsimile User Tools 138 7 Stop } key and enter anot her name. Reference P.191 “Entering Text” I Press [ OK ] . Note ❒ If you are storing a standard size document, go to step 12. J Press [ Size ] . K Select a siz e using the 0 0 0 0 and 1 1 1 1 keys and press [ OK ] . The doc ument name and origi nal size are shown on the disp lay. L Set your[...]

REGISTE R/DELETE MENU 139 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Register/Delete” using the num- ber key s. E Enter the functio n number for “Delete Auto Doc.” using the number[...]

Facsimile User Tools 140 7 To change an existing Irregular Scan size, just use t he followi ng procedu re to overwrite it. Important ❒ When registering or changing an original size, we rec ommend that you make a memo of th e new size. Limita tion ❒ For the vertical length (wi dth), se- lect “Auto,” “A4 (210 mm),” “B4 (257 mm),” “A[...]

REGISTE R/DELETE MENU 141 7 H Select a size you want to register using the 0 0 0 0 or 1 1 1 1 key and pres s [ OK ] . The specified size is shown on the displ ay. Note ❒ When y ou sel ect “ [ Auto ] ”, “---” is shown on the display. I Press [ Horiz. ] . J Enter a length using th e number keys and press [ OK ] . The specified size is shown[...]

Facsimile User Tools 142 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Register/Delete” using the num- ber key s. E Enter the functio n number for “Delete Irreg.Area” using the number[...]

REPOR TS/ LIST S 143 7 REPORT S/LISTS This func tion allows you to print the following reports and li sts manually. Select a report or list as nee ded. • TCR (Transaction Confir mation Report) ⇒ P.104 “P RINTING THE TCR” •Q u i c k D i a l l i s t ⇒ P.119 “Quick Dial List” • Group Dial list ⇒ P.126 “Group Dial list” • Keys[...]

Facsimile User Tools 144 7 INITIAL SETUP TX When you turn on the machine or re- turn to Copy mode, the machine re- turns to th e home settings . You can change these home settings so that the machine starts with your most fre- quently used features s elected. This pr ocedure can be us ed to change the home settings for the transmis- sion mo de (Mem[...]

INITIAL SETUP TX 145 7 ❖ ❖ ❖ ❖ Transm ission Mode Ex ample ❖ ❖ ❖ ❖ Resolu tion Exam ple ❖ ❖ ❖ ❖ Auto Re set Ex a mple Note ❒ If yo u w ant to ch ange other set- tings, repeat steps 5 an d 6. G Press the { { { { User Tools/Counter } } } } key.[...]

Facsimile User Tools 146 7 INITIAL SETUP RX The Initial Setup Reception function allows you to turn t he following re- ception fun ctions on or off. • Reception Mode P.53 “SELECT- ING THE R ECEPT ION MO DE” • Checkered Mark P.56 “Checkered Mark” • Center Mark P.56 “Ce nter Mark ” • Print RX Time P.56 “Re cept ion Time ” • [...]

INITIAL SETUP RX 147 7 ❖ ❖ ❖ ❖ Reception Mode Example ❖ ❖ ❖ ❖ Ch ecke red M ark Ex ampl e Note ❒ If you w ish to ch ange ot her functions, repeat step s 5 and 6. ❒ Select on or off for Checkered Mark, Center Mark, Print RX Time, Authorized R X, Special RX Nos., and Reverse P rinting. ❒ For Forwarding, select the mes- sages to [...]

Facsimile User Tools 148 7 D Press the 0 0 0 0 and 1 1 1 1 keys to select size and press the [ OK ] . E Press [ Horiz. ] .[...]

ASSIGNING US ER FUNCTION K EYS 149 7 ASSIGNI NG USER FUNCTION KEYS You can program each of the User Function keys ( { F1 } – { F4 } ) with a function that you u se frequently. When y ou wish to u se th at fun ction , instead of having to searc h through several menus to fi nd it, just press the appropriate Us er Function key. This procedure ca n [...]

Facsimile User Tools 150 7 Funct ion key using the number keys and press [ OK ] . Note ❒ To see a f unction nu mber not displayed on the displ ay, press [ ↑ ↑ ↑ ↑ Prev . ] or [ ↓ ↓ ↓ ↓ Next ] . ❒ If you w ish to st ore m ore fun c- tions, rep eat steps 5 and 6 for other keys . ❒ If you pr ess C ancel, the func tion is not stor[...]

KEY OP ERATOR SETTIN GS 151 7 KEY OPERATOR SETTINGS Persona l Code s This fun ction all ows you to keep track of machine usage. When Per- sonal Codes are programmed and Personal Code Access is turned on u s- ers have to e nter their Personal Code before they send a fax. ⇒ P.189 “Print ing the User Par ameter List” Important ❒ We recommen d [...]

Facsimile User Tools 152 7 Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the functio n number for “Personal Code” using the num- ber key s. F Enter the functio n number for “Reg. Pers. Code” us ing the num- ber key s. G Enter a Personal Code using the number ke ys. No[...]

KEY OP ERATOR SETTIN GS 153 7 K Press [ OK ] to register the code and name. Note ❒ If you pr ess [ Cance l ] , the entered Personal Code is canceled and the display shown in step 7 ap- pears again. L Press [ Exit ] . The display shown i n step 7 ap- pears again. M Press [ PrevMe nu ] 3 times. N Press the { { { { User Tools/Counter } } } } key. De[...]

Facsimile User Tools 154 7 G Enter the Personal Code you want to delete using the number keys. Note ❒ If you make a mis take, press t he { Clear/St op } key and enter the correct code. ❒ Yo u ca n pres s [ Statu s ] to see which codes have been alr eady programmed. H Press [ Yes ] . If you press [ No ] , the Personal Code is n ot deleted and th[...]

KEY OP ERATOR SETTIN GS 155 7 Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the num ber for “Key O p. Settings” using the number keys and press the { { { { # } } } } key within 3 sec- onds . Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ N[...]

Facsimile User Tools 156 7 Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the num ber for “Key O p. Settings” using the number keys and press the { { { { # } } } } key within 3 sec- onds . Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next[...]

KEY OP ERATOR SETTIN GS 157 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Sy[...]

Facsimile User Tools 158 7 I Enter a RTI and p ress [ OK ] . Reference P.191 “Entering Text” J Press [ PrevMe nu ] . K Press the { { { { User Tools/Counter } } } } key. Counter s This func tion allows you to check the total number of transmitted, received, scanned, and printed pa ges on the disp lay. • Transmi ssions : Total numb er of transm[...]

KEY OP ERATOR SETTIN GS 159 7 F When you h ave checked the total pages, press [ OK ] . G Press [ PrevMe nu ] . H Press the { { { { User Tools/Counter } } } } key. Monitor Vol ume You can c hange the vol ume of th e fol- lowing soun ds the mac hine makes . ❖ ❖ ❖ ❖ On Hook When you press the { On Hook Dial } key. ❖ ❖ ❖ ❖ Transm issio [...]

Facsimile User Tools 160 7 Note ❒ On Hook, Tra nsmission , Recep- tion, Dialling, and Printing are shown in that order. ❖ ❖ ❖ ❖ On Ho o k G Adjust the volume u sing the 0 0 0 0 or 1 1 1 1 key and press [ OK ] . Note ❒ When you press [ Cancel ] , the volume setting is canceled and the displa y shown in 5 appear s again. ❒ Lowest = OFF [...]

KEY OP ERATOR SETTIN GS 161 7 number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the functio n number for “Economy TX” us ing the number keys. F Enter an economy transmission time using the number keys [...]

Facsimile User Tools 162 7 C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # } } } } key within 3 second s. Note ❒ If “Key Op[...]

KEY OP ERATOR SETTIN GS 163 7 you set different color paper in th is cassette, you will be able to recog- nize messages from certain send- ers at a gl ance. Note ❒ If you receive a fax w ith a p aper size different from that set in the paper cassette , the printout will be split across several pages or reduced to fit on the paper. • Reverse Ord[...]

Facsimile User Tools 164 7 D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # } } } } key within 3 second s. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the functio n number for “Special RX Nos.”. using the number ke ys[...]

KEY OP ERATOR SETTIN GS 165 7 L Select any features for this Specif- ic Send er. You can scroll through them by pres sing [ ↑ ↑ ↑ ↑ Prev . ] or [ ↓ ↓ ↓ ↓ N- ext ] . Then press [ OK ] . ❖ ❖ ❖ ❖ Tray Sel ect ❖ ❖ ❖ ❖ Reve rse Prin tin g Note ❒ Sel ect onl y items you want to change . ❒ If yo u pr ess [ Can cel ] , t[...]

Facsimile User Tools 166 7 Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # } } } } key within 3 second s. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ?[...]

KEY OP ERATOR SETTIN GS 167 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Sy[...]

Facsimile User Tools 168 7 tion s. You so metime s cann ot re gis- ter 30 senders dependi ng on the number of senders registere d with other fun ctions. If yo u attach the optional Fax Function Upgrade to the machine, you ca n register up to 50 sender s. Note ❒ To register a sender, us e an RTI or CSI. ❒ To find o ut a sender s RTI/C SI, check [...]

KEY OP ERATOR SETTIN GS 169 7 G Choose a send er number you wish to register . Note ❒ If you make a mis take, press t he { Clear/St op } key and reenter a correct value. H Press [ RTI/CSI ] . I Enter an RTI or CSI of a send er and press [ OK ] . Reference P.191 “Entering Text” J Select whether or not to register the sender on a P.191 “Wild [...]

Facsimile User Tools 170 7 B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # [...]

KEY OP ERATOR SETTIN GS 171 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Sy[...]

Facsimile User Tools 172 7 Limita tion ❒ This feature only works if the in- coming message is from another party that has been programmed as a Specific Sender. ❒ The Forwarding function does not forward messages received with Confidential Reception, Polling Reception mode, or messages re- ceived by Transfer Reque st. ❒ You cannot register a s[...]

KEY OP ERATOR SETTIN GS 173 7 number keys and press the { { { { # } } } } key within 3 second s. Note ❒ If “Key Op. Settings” is not shown, press [ ↑ ↑ ↑ ↑ Pr ev. ] or [ ↓ ↓ ↓ ↓ Next ] . E Enter the functio n number for “Forwarding” using the number keys. F Enter the functio n number for “Reg. Receiver” using the num- [...]

Facsimile User Tools 174 7 B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # [...]

KEY OP ERATOR SETTIN GS 175 7 Registering Specific Senders (Forwarding) A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the Fax mode. The Facsimile User Tool main menu[...]

Facsimile User Tools 176 7 J Select w hether or not to register a sender as a wild card. ⇒ ⇒ ⇒ ⇒ P.191 “Wild Cards” . K Press [ Rece iver ] . L Choose the Forwarding S tation you want to assign this Specific Sender to: enter its code and press [ OK ] . M Press [ OK ] . Note ❒ If you press [ Cancel ] , the sender is not registered an d[...]

KEY OP ERATOR SETTIN GS 177 7 The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If “Key Op. Settings” is not shown[...]

Facsimile User Tools 178 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Syste[...]

KEY OP ERATOR SETTIN GS 179 7 C Enter the number of the Fax mode. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the functio n number for “Key Op. Settings” using the number keys and press the { { { { # } } } } (Enter) key with in 3 seconds. Note ❒ If[...]

Facsimile User Tools 180 7 C Enter the number of the “Fax”. The Facsimile User Tools main menu appears. Reference For how to use the System User Tools, refer to the System Set- ting s manual . D Enter the num ber for “Key O p. Settings” using the number keys and press the { { { { # } } } } key within 3 sec- onds . Note ❒ If “Key Op. Set[...]

KEY OP ERATOR SETTIN GS 181 7 code, area code (minus the leading zero) and your fax number in that order. A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”[...]

Facsimile User Tools 182 7 K Press the { { { { User Tools/Counter } } } } key. Date/Ti me Use t his f unction to se t you r ma- chine's internal clock to the cu rrent time and d ate. This tim e is show n on the display, printed on pages and used for various features, suc h as Send Later. If the current date and time are wrong, use this procedu[...]

KEY OP ERATOR SETTIN GS 183 7 G Press [ PrevMe nu ] . H Press the { { { { User Tools/Counter } } } } key. Summer Time Whenever local custom requires ad- vancing the clock or s etting the clock back, use this feature. You ca n easily move the clock forwards when day- light saving time begins, and back when it ends. To turn this fe ature on, change t[...]

Facsimile User Tools 184 7 Changin g the User Paramet ers The User Parame ters allow you to customize various settings to match your needs. To change the function s ettings, set the use r parameter switches. Preparation Access to some User Parameter Settings requires ins tallation of optional equipment or that other settings be made beforehand. - -[...]

KEY OP ERATOR SETTIN GS 185 7 01 0 La bel In sert ion home position Off On 1C l o s e d N e t - work home po- sition Off On 2 Auto R educ- tion hom e po si- tion Off On 5 TTI Pr int h ome posit ion Off On 7 Return t he ma- chine to th e ini- tial se tting s after each com- munication Off On 02 0 F orw ard ing Mark Off On 3T S I P r i n t O f f O n[...]

Facsimile User Tools 186 7 03 0 P rin ting a Transmission Result Repo rt (Memory Transmission) automatica lly Off On 2 Pri ntin g a Memory Stor - age Re port au- toma tica lly Off On 3 Pri ntin g a P oll- ing R eserv e Re- port automatica lly Off On 4 Pri ntin g a P oll- ing Resu lt Re- port Off On 5 Pri ntin g a Transmission Result Repo rt (Immedi[...]

KEY OP ERATOR SETTIN GS 187 7 05 0 Receivi ng in Service Call (SC) Conditio n Possible (Sub- stitute Recep- tion) Not poss ible 2,1 Recei ving when the machine c an not prin t. 00: E nab led un con ditio nall y, 01 : En abled for RT I/ CSI is recei ved, 10: Enable d for Polling ID match, 11: Disabl ed 4 Personal Code Access Off On 5 Ju st Si ze Pr [...]

Facsimile User Tools 188 7 How to Specif y a User Pa rameter • It is recommended that you print the User Parameter list and keep it when you regis ter or change a user parameter. ⇒ P.189 “Printing the User Pa rameter L ist” • D o not change any bit sw itches other than those shown on the pre- vious page s. 14 0 P rinti ng a doc- ument rec[...]

KEY OP ERATOR SETTIN GS 189 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Sy[...]

Facsimile User Tools 190 7 A Make sure that the machine is i n Facsimile mode and the standby display is shown. Note ❒ If t he standby displ ay is n ot shown, press the { Fax } key. B Press the { { { { User Tools/Counter } } } } key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the Syste[...]

191 8. Entering Text ENTERING AND MODIFYING TEXT This sec tion desc rib es ho w to enter characters. When you enter a c harac- ter, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character . Availabl e Char acters • Alphabetic characters ABCDEFGH IJKLMNOPQR STU-[...]

Entering Text 192 8 ❖ ❖ ❖ ❖ Not using a wild c ard ❖ ❖ ❖ ❖ Using a wild card Limita tion ❒ You can register up to 30 wil d cards. Note ❒ Compare identifications by ne- glecting spaces. ❒ You can use wil d cards for the fol- lowing functions: • P.171 “Forwarding” • P.162 “Special S enders to Treat Differently (Special[...]

ENTERING AND MODIF YING TEX T 193 8 B Select the desired sy mbol by pressing [ ↑ ↑ ↑ ↑ Prev . ] and [ ↓ ↓ ↓ ↓ Next ] . C Enter the numb er for the symbo ls using the number keys. The symbols is entered and the cursor moves. Note ❒ If you wish to you enter another symbol, repeat steps 2 and 3 . Entering numbers A Press a number key[...]

Entering Text 194 8 This page is intent ionally blank.[...]

195 9. Maintaining Your Machine CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connectin g The Telepho ne Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the type of modul ar connector. ❖ ❖ ❖ ❖ Wher e to c onnect the machin e ❖ ❖ ❖ ❖ When using a modular type[...]

Maintaining Your Machine 196 9 Note ❒ Some telephone may not be connected or may suffer reduce d functionality. Limita tion ❒ When you use the handset or an optional external telephone with the On Hook Dial key for telephone calls, you ca n not talk with the other party with- out pressing the On Hook Dial key or Sto p key after taking off the r[...]

REP LACI NG T HE ST AMP CA RTRI DGE 197 9 REPLACING THE STAMP CARTR IDGE When the stamp is getting to become lighter, replace the cartridge. Note ❒ Use the cartridge specified for this machine. A Lift the document feeder and pull out the green tab to open the stamp cov- er. B Pull out the cartridge. C Set a new cartridge.[...]

Maintaining Your Machine 198 9 D Put back the green tub. E Close the document feeder. Note ❒ Hold down the center part of the cover to make sure that it is closed com- pletely.[...]

199 10. Appendix OPTIONAL EQUIPMENT Fax Functio n Upgrade A Fax Function Upgrade can be added. B y installing this option, you can use JBIG transmission/reception and the following fea tures. Note ❒ If you would like to install this option, p lease conta ct your service represen- tati ve . - - - - Extended Features You can use exten d the followi[...]

Appendix 200 10 SPECIFICATIONS ❖ ❖ ❖ ❖ Power Consumption Standard G3 Resoluti on 8 × 3.85/mm•200 × 100 dpi (St andard), 8 × 7.7/mm•200 × 200 dpi (Deta il) , 8 × 15.4/mm (Fine: Opti onal Expansion Memor y re- quired), 16 × 15.4/mm•400 × 400 dpi ( Super Fine: Optional Expansion Memory requi red) Transmission Time 3 seconds at 28 [...]

FUNCTION LIST 201 10 FUNCTION LIST Advanced Transmissi on Fe atures Featur e name Descri ption Reference Send Later Sets the machine to auto- matic ally sta rt tran smis- sion or poll ing reception at an appoi nted time. P.64 “SEND LATE R” Confidenti al Transmission Sends a confidential mes- sage. Th is fea ture is divid- ed into Default I D Co[...]

Appendix 202 10 Pollin g Transmission Upon re quest from a desti - nation, t he machine sends an or igina l stor ed i n me m- ory. Th is featur e is di vided into F ree P oll ing, defaul t ID Poll ing Trans mission, and Over rid e ID Poll ing Transm ission . P.80 “P OLLING TRANS- MISSION ” Pollin g Reception Sends a transmissio n re- quest to t[...]

FUNCTION LIST 203 10 Communicati on In format ion Closed Net work Sends an original only to the machine of t he same Polling ID as t hat regis - tere d in t he m achi ne. P.91 “Closed Network” Featur e name Descri ption Reference Checkin g and Canceli ng the Tr ansmis sion Files This feature canc els, con- firms, or chan ges a file (res- ervati[...]

Appendix 204 10 User T ools Featur e name Descri ption Reference Register/Del ete Quick Dial When you register a desti- nation in a Qui ck Dial, you can specify t he destinat ion only by p ressing the Quick Dial ke y. P.117 “R egistering Quick Di- als” Register/Del ete Group Dial When you regi ster several destinat ions as a group i n a quick d[...]

FUNCTION LIST 205 10 REPORTS/LISTS This feature allows you to print v arious rep orts and lists manually . You can print the fo llowi ng re ports and li sts: • TCR (Transaction Con- firmat ion Report) • Quick Dial list • Group Dial li st • Keystroke Pro gram li st • Speed Dial list • Auto Document list • Auto Document Origi - nals P.1[...]

Appendix 206 10 Key Oper ator Setti ngs / Pers onal Co de R egisters personal c ode for each person. When ev ery user enters a personal codes in send ing messages, you can check the usage status for ea ch person. P.151 “KEY OP ERATO R SETTINGS ” RTI/T TI Regist ers info rmat ion (R TI) to be sho wn on th e disp lay and pr inted in a report by a[...]

FUNCTION LIST 207 10 ECM I f a part of t ransmission fails due t o a telephone line fault, this featur e resends the failed part aut omatical- ly. P.178 “ECM” Transfer Report Registers a G3 Direct num- ber for recei ving Transfer Resul t Reports from the Transfer Stati on. P.179 “Transfer Report” G3 Analog Line Registers an o wn analog numb[...]

208 INDEX A Acceptable typ es of Origina ls , 13 Analog Line Co nnector , 3 Authorized Rec eption , 167 , 206 Authorized Recept ion List , 170 Authorized RX , 146 Auto Document , 70 , 136 , 201 , 204 Auto Document List , 138 , 143 Auto Do cument Ori ginals , 143 Auto Image Densi ty , 37 Automatic Power Reception F unction , 11 Automatic Redial , 24[...]

209 Group Dial , 204 Group Dia l List , 126 , 143 Groups , 44 , 124 H High Reso lution Optio n , 4 How to S et an Origi nal , 17 I ID Code , 161 , 206 ID Override Polling R eception , 85 ID Override Polling Tra nsmissio n , 81 ID R ecep tio n , 54 Image density , 35 Image Dens ity (Contrast ) , 36 Image Rota tion , 57 Immed iat e Recep tio n , 49 I[...]

210 UE USA A891 Q Quic k Dial , 39 , 41 , 11 7 , 204 Quick Dial Fli p Plate , 4 Quick Dial keys , 5 Quick Dial List , 119 , 143 R RD S (Rem ote D iagno sti c Syst em) , 190 Receive File Indicator , 4 , 11 1 Reception Fu nctions , 54 Reception Mo de , 146 Reception Tim e , 56 Redial , 44 Register/D elete , 115 , 117 Reports/ Lists , 143 , 115 , 205 [...]