Ricoh 3232 manual

Paper t ype: Wood Fre e 80g/m2, P aper Thic kness=100 µ m // Pages in book=104 // Print scale=81% Gap (when print ed at 81% sc ale) = Pages in book × P aper thi ckness / 2 = 5.20 0000 mm FAX Option Type 3232 Operating Instru ctions Facsimile Refe rence <Basic Fe atures> B7508600 FAX Option Type 323 2 Operating Instructions Facsimile Referen[...]

Paper t ype: Wood Fre e 80g/m2, P aper Thic kness=100 µ m // Pages in book=104 // Print scale=81% Gap (when print ed at 81% sc ale) = Pages in book × P aper thi ckness / 2 = 5.20 0000 mm Dec lar atio n of Co nfor mity Notice to U sers in EE A Countries This produ ct complies with the es sential requir ements and pr ovisions of Dire ctive 199 9/5/[...]

i Manuals f or This M achine The following manuals describe the oper ational procedures of this ma chine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine ty pe. ❒ Adobe Acrobat Reader /Adobe Reader is necessary to view the m anuals as a PDF file. ❒ Two CD-ROMs are provided: • C[...]

ii ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, function s, and troubleshooting for the ma chine ’ s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBind er Lite DeskTopBinder Lite is a utility incl uded on the CD-ROM labeled “ Scanner Driver and Docu ment Management Utility ” . • DeskTopBinder Lit e S[...]

iii TABLE OF CONTENTS Manuals for This Machin e ...... ..... ...... ........ ..... ........ ..... ........ ..... ........ ..... ........ ..... .... i How to Read Thi s Manual ...... ..... ...... ........ ..... ........ ..... ........ ..... ........ ..... ..... ........ ... 1 Symbols ....... .......... ....... ...... .......... ....... .......... ..[...]

iv Specify ing a Desti nation ...... ....... ...... ........ ..... ........ ..... ........ ..... ..... ........ ..... ........ . 33 Entering a Fax Number ........... .......... ...... ........... ...... .......... ....... .......... ....... .......... .... 33 Pause ..... .......... ...... .......... ....... .......... ....... .......... ....... ...[...]

v 5. Troubleshootin g Adjustin g the V olume ........... ....... ...... ........ ..... ........ ..... ........ ..... ........ ..... ........ ..... . 81 When the { { { { Facsimile } } } } Key Is Lit i n Red........ ........ ..... ........ ..... ...... ....... ...... ........ ... 83 When Ton er Runs Out .. ........ ..... ........ ..... ........ .....[...]

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1 How to Read This Manual Sym bol s In th is manual, the following sym bols are used: R WARNING: This symbol ind icates a potentially hazardous situation that migh t result in death or serious i njury when you misuse the mac hine without following t he in- structi ons under t his symbo l. Be su re to rea d the inst ruction s, all of w hich are in- [...]

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3 1. Getting Started Control Panel The actual mac hine control panel may differ from this illustratio n depending on install ed optio nal units. This illustra tion h as all opti ons instal led. 1. { { { { User To ols/Counter } } } } key Use r To ol s: Press to enter User Tools mode. These tools allow you to customize default set- tings. See p.139 ?[...]

Getting Sta rted 4 1 7. { { { { Check Mo des } } } } key Press before pressing the { { { { Start } } } } key to check the se ttings sel ected for the fax about to be sent. See p .19 “ Checking the transmis sion settings ” 8. { { { { Progra m } } } } key Ena bles you t o pro gram freq uent ly us ed settings and recall previ o usly pro- gramm ed [...]

Control Panel 5 1 21. { { { { # } } } } key (Enter key) Registers entered contents or settings. 22. { { { { Clear/Stop } } } } key Cle ar: Cancels entered numbers or characters. Sto p: Interrupts t he current opera tion (trans- mission, scanning, copying, or printing). 23. { { { { Start } } } } key Press to start f axing, or printing reports, or li[...]

Getting Sta rted 6 1 ❖ ❖ ❖ ❖ Initi al Display 1. Allow s you to select sc anning conditions and s izes. 2. Displays the date and time, the name and f acsimi le nu mber of a de s- tination when transmitting, and the size of the original. When user authentication is set, a login user name appears. 3. Press this b utton to enter or a dd fax nu[...]

Control Panel 7 1 8. Displays Quick Ope ration keys set f or frequen tly used fu nctions. [ TX File Status ] and [ RX File Status ] are pre- set. See p. 143 “ General S ettings/Ad- justment ” , Facsimile Reference <Advanced Fe atures> . 9. Displays various se nding fu nc- tions. See p.15 “ Transmission Modes ” , p . 61 “ Sub Tran sm[...]

Getting Sta rted 8 1 User Code Au t hentication (using the Control Pan el) When us er authentica tion is set, the foll owing scree n appears . Ente r a user code (e ight digi t), an d then pres s [ # ] . User Code Authentication (Using a Printer Driver) When user authentication is set, specify the user code in the printer proper ties of a printe r [...]

Control Panel 9 1 Log Off (Using the Control Panel) Follow the procedu re below to l og off when Basic Authent ication, Wi ndows Au- thentica tion, o r LDA P Authentic ation is set. A A A A Pre ss { { { { User Tools/Count er } } } } . B B B B Pre ss [ → → → → |Logout ] . C C C C Pre ss [ Yes ] . D D D D Pre ss { { { { User Tools/Count er } [...]

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11 2. Faxing Placing Or iginals Som e typ es of o rigin als are unsu ita- ble for the Auto Document Feeder (AD F), so th ey m us t b e p lac ed o n t he exposure glass or the ADF as shown in the illust ratio ns. For details about original types and how to set original sizes, see Copy Ref- erence . You cannot use [ Special Origi - nal ] under C opy [...]

Faxing 12 2 ❒ Wh en se ndin g a fax , the image that is outp ut at the other end depend s on the size and or ientation of pa- per used in the r eceiver's terminal. If the recei ver does not u se pap er of the same size and orientation as that of the original, the f ax ima ge may be reduced in si ze, trimme d at both edg es, or divi ded acros[...]

Placin g Originals 13 2 Referenc e For how to place two-sided docu- ment s, see p. 62 “ Tw o-Sided Trans mission (Double-Sid ed Transmission) ” , Fac sim ile Re fere nce <Advanced Feat ures> . For acceptable types of o riginals, see p.204 “ Acceptable Types of Originals ” , Facsimile R eference <Ad- vanced F eatures> . Setting a[...]

Faxing 14 2 B Press the size of the originals to be sent, and then press [ OK ] . Note ❒ 8 1 / 2 " × 11" indicates LT. 8 1 / 2 " × 14" indic ates LG . 11" × 17" indicates DLT. C Press [ OK ] . The selected size is shown ab ove the highlighted [ Scan Area ] . Specifying programmed sizes A Press [ Area 1 ] or [ Area[...]

Transmissi on Modes 15 2 Transmiss ion Modes There are two types of transmission: • Memory Transmission • Immediate Transmission ❖ ❖ ❖ ❖ Memory Transmission Transmission starts automatically after the original has been sto red in memory . It is a conven ient meth od for when you are i n a hurry and want to take the document away with yo[...]

Faxing 16 2 Memory Tr ansmission Memory transmiss ion mode has standard fax, Internet Fax and IP-Fax. Important ❒ If t here is a power failu re (the main power swi tch is off ) or the machin e is unplugged out for mo re than one hour , all the documen ts stored in memo ry are del eted. A s soon as the main power s witch is turned on, the Power Fa[...]

Memory Trans mi ssion 17 2 A A A A Make sure that Memory TX is se- lected. B B B B Place the original. Note ❒ The ori ginal can be placed ei- ther in the A DF or on the expo - sure gla ss, unti l the { { { { Start } } } } key is pressed. Referen ce p.11 “ Placing Origi nals ” C C C C Make the settings you require. Referen ce p.28 “ Scan S e[...]

Faxing 18 2 F F F F Specify a destination . Note ❒ Pressing switches the des- tination list between fax number, e -mail a ddress, and IP- Fax number. ❒ If you want to specify another destin ation, repe at steps E and F . G G G G Pre ss th e { { { { Start } } } } key. Note ❒ Do not lift the ADF during scan- ning. After scann ing, the standby d[...]

Memory Trans mi ssion 19 2 - - - - Checkin g the tran smission setti ngs You can check the transmission set- tings (e.g. destinat ion and transmis- sion mode) on the di splay. A Press the { { { { Check Mo des } } } } key. The f ollow ing di spla y appea rs. Note ❒ Pressing switches the des- tination list between fax number, e -mail a ddress, and [...]

Faxing 20 2 Canceling a Me mory Transmissi on You can also cancel the m ode u sing the same procedure in the fol lowing cases: • [ Fax De stinati on ] , [ Internet F ax Destina- tion ] , and [ IP- Fax Destin ation ] are spe cifie d si mult aneo usly . • Only either [ Inter net Fax D estinati on ] or [ IP-Fa x Desti nation ] is specified. Befor [...]

Cancelin g a Memory Transmis sion 21 2 A A A A Pre ss th e { { { { Clear/Stop } } } } key. Note ❒ You can also cancel a Memory Transmis sion by pressi ng [ Change / S t op TX Fi le ] . B B B B Select the file you want to cancel. Note ❒ If th e desi red file is not sh own, press [ U U U U Prev . ] or [ T T T T Next ] to find it. ❒ There are ca[...]

Faxing 22 2 B B B B Select the file you want to cancel. Note ❒ If th e desi red file is not sh own, press [ U U U U Prev . ] or [ T T T T Next ] to find it. ❒ There are cases when a destina- tion may no t be selected as th e destinatio n appears as “ * ” , de- pending on t h e security se t- tings. C C C C Pre ss [ S top T ransmis sion ] . [...]

Immediate Tr ansmission 23 2 Immediate Trans mission Limitatio n ❒ Internet Fax is exec uted in only Memory Transmission that starts transmission automatically after stori ng do cume nts in memo ry. I f you specify Immediate Transmis- sion in Internet Fax, the mode i s switched to Memo ry Transmission while an e-mail address is being entered. Not[...]

Faxing 24 2 Referen ce p.33 “ Entering a Fax Number ” p.35 “ Ente ring an IP-Fax Desti- nation ” p.33 “ Spec ifyi ng a Des tinat ion ” p.47 “ Chain Dial ” , Facs imile Re f- erence <Advanced Featur es> p.47 “ Redial ” , Facsimile Refer- ence <Advanced Fe atures> E E E E Pre ss th e { { { { Start } } } } key. Note ❒[...]

Canceling an Imme diate Transmission 25 2 Canceling an Imme diate Transmis sion Before Yo u Have P ressed the { { { { Start } } } } Key A A A A Pre ss th e { { { { Clear Modes } } } } key. Note ❒ When the or iginal is placed in the ADF, you can also cancel an Immediate Tr ansmission by re- moving the original. After You Have Pres sed the { { { { [...]

Faxing 26 2 Confirming Trans mission You can confirm tr ansmission on th e display, by repo rt, or by e-mail. Confirming on Displa y Use the Transmission Re sult display function. See p.31 “ Checking the Transmission Result (TX File St atus) ” , Facsimile Reference <Advanced Fea- tures> . Confirmi ng by Report Print an Immediate TX Resul [...]

Confirming Transmissi on 27 2 Referenc e The us er code and e-ma il ad dress of the desti nation must be regis- tered in the Destinatio n List. See “ Fax Destinatio n ” , General Settings Guid e , “ Authentication Informa- tion ” , General Settings Guid e . E-mail TX Results mu st be pro- grammed in a Quick Operation key. See p.143 “ Gene[...]

Faxing 28 2 Scan Settings You may wa nt to send many different types of fax messages. Som e of these may be difficu lt to repr oduce at the receiver's end. However, your ma- chine has three setti ngs that yo u can adjust to help you tran smit your doc- ument with the best po ssible image quality . ❖ ❖ ❖ ❖ Resolution: Stan dard, De tail[...]

Scan Sett ings 29 2 ❒ When using Inte rnet Fax transmi s- sion, documents ar e sent at “ De- tail ” reso lution, even if you have specifie d “ Fine ” . To send a docu- ment a t “ Super Fine ” or “ Fine ” , configure the F ull Mode when reg- isteri ng the destinat ions in the Ad- dress Book. See p. 53 “ T.37 Full Mod e ” . A A [...]

Faxing 30 2 A A A A Pre ss [ Orig inal Type ] . B B B B Select the original type you re- quire, and then press [ OK ] . Image Densit y (Contrast ) The text and diagrams on origi nals should stand out clearly fr om the pa- per they are on. If your original has a darker background than normal (f or exampl e, a newspaper cl ipping), or if the writing [...]

Scan Sett ings 31 2 A A A A Select the type of image density. Auto Image Density A Make sure that [ Auto I m age Den- sity ] is s elec ted . Manual Image Density A Make sure that [ Auto I m age Den- sity ] is not se lected. If it has been sel ected, pres s [ Auto Image Density ] to turn it off. B Press [ i i i i Lighter ] or [ Darker j j j j ] to a[...]

Faxing 32 2 Mixing Sc an Settin gs for a Multiple Page Or iginal When se nding an original of sever al pages, you can select a differ ent im- age density, resolu tion, and original type sett ing for each p age. Place the orig inal, select the scan set- tings f or the firs t page, di al, and then press t he { { { { Start } } } } key as you would nor[...]

Specifying a Destinati on 33 2 Specifying a De stination Yo u can spe cify th e dest inati on us ing one of four m ethods. ❖ ❖ ❖ ❖ Fax number p.33 “ Entering a Fax Number ” ❖ ❖ ❖ ❖ E-mail address p.35 “ Enter ing an E-mail Addr ess ” ❖ ❖ ❖ ❖ Entering an I P-Fax Destination p.35 “ Ent ering a n IP-F ax Destin a- tio[...]

Faxing 34 2 Paus e Press the { { { { Pause/Redia l } } } } key when di- aling or storing a number to insert a paus e of about two se conds. Note ❒ If you press the { { { { Pause/Redi a l } } } } key at the fir st digit , a redial occurs. S ee p.4 7 “ Redial ” , Facsimile Reference <Advanced Feat ures> . ❒ A pause is shown as a “ - ?[...]

Specifying a Destinati on 35 2 Entering an E-mail Address When using In ternet Fax transmis- sion, specify the e-mail address in place of the fax number. S ee p.51 “ In- ternet Fax Functions (by E-Mail) ” . Note ❒ You can enter up t o 128 c haracters. A A A A Press to switch the destina- tion to e-mail address. B B B B Pre ss [ Manua l Input [...]

Faxing 36 2 A A A A Press to switch the destina- tion to IP-Fax des tination. B B B B Pre ss [ Manua l Input ] . Note ❒ You can manually enter the des- tination using the t en keys. C C C C Enter the IP-Fax destination and then press [ OK ] . Note ❒ If you have set both of “ Enable H.323 ” and “ Enable SIP ” pa- rameters to “ On ” w[...]

Specifying a Destinati on 37 2 ❖ ❖ ❖ ❖ When using a gatekeeper/ SIP server • From IP-Fa x to IP-Fax Spec ify th e alia s te lephon e number of the receiving ma- chine. Example: 031 1119999 (ali as tele- phone number) Example: 9999 (ID number) • From IP-Fax to G3 fax Speci fy the G3 fax tel epho ne number of the receiving ma- chine. Exam[...]

Faxing 38 2 A A A A Enter fax n umber, e-mail ad dress, or IP-Fax destination you want to register, th en press [ ProgDe st ] . B B B B Pre ss [ Names ] and enter any n eces - sary information. C C C C Pre ss [ OK ] . Using Destin ation Lists When you program a destinati on number into a destination list, you can specif y the de stina tion by just [...]

Specifying a Destinati on 39 2 B B B B Press the title key where the de- sire d destina ti on is progr amme d. For ex ampl e, if you wan t to spec ify “ NEW YORK OFFICE ” program med in “ LMN ” , press [ LMN ] . Note ❒ There are th ree types of title for destinatio n lists; “ Title 1 ” , “ Tit le 2 ” , and “ Title 3 ” . The ab[...]

Faxing 40 2 ❒ To cancel any d estination(s) among the group, press [ U U U U P- rev. ] and [ T T T T Next ] to display the desired destination. Then, p ress the { { { { Clea r/Sto p } } } } key. ❒ If a destinat ion where a fax numbe r, e-mail addr ess, or IP-Fax number is no t pro- grammed is include d in the specified gro up, the “ The spec [...]

Searching f or a Destination 41 2 Searching for a De stination Use t his procedu re to search th rough the destinat ion lists for a particular destinat ion. ❖ ❖ ❖ ❖ Search by Destination Name p.41 “ Search by De stinati on Name ” ❖ ❖ ❖ ❖ Search by Fax Number p.42 “ Se arch by Fax Numbe r ” ❖ ❖ ❖ ❖ Search by E-mail Ad[...]

Faxing 42 2 Note ❒ If you enter a wrong destination name, pr ess [ ← ← ← ← ] / [ → → → → ] and [ Backspace ] / [ Del ete All ] , and then ente r the destination name again. E E E E Confirm the ent ered character and press [ OK ] . The screen in progress of search is disp lay ed. When the search is f inished, a re- sult appears. F [...]

Searching f or a Destination 43 2 Note ❒ If you enter a wrong numbe r, pres s [ ← ← ← ← ] / [ → → → → ] and [ Clear ] or { { { { Clear/Stop } } } } key, and then enter the number again. E E E E Confirm the entered fax numbers and press [ OK ] . A search -in-pro gress me ssage a p- pears. When the search is f inished, a re- sult ap[...]

Faxing 44 2 Note ❒ If you enter a wrong e-mail ad- dress, p ress [ ← ← ← ← ] / [ → → → → ] and [ Backspace ] / [ Del ete All ] , and then enter the e- mail address again. E E E E Confir m the ente red char acters and press [ OK ] . A search -in-pro gress me ssage a p- pears. When the search is f inished, a re- sult appears. F F F [...]

Searching f or a Destination 45 2 Note ❒ If you enter a w rong destina- tion, press [ ← ← ← ← ] / [ → → → → ] and [ Back- space ] / [ Delete All ] and then enter the destina tion again. E E E E Confirm entered IP-Fax destina- tion and press [ OK ] . A search -in-pro gress me ssage a p- pears. When the search is f inished, a re- su[...]

Faxing 46 2 G G G G Enter a partia l string for each se arch condition. Note ❒ Cond ition s (Na me, E-ma il Ad - dress, Fa x Number, Compan y Name, and Depar tment Name) are those programmed in the LDAP server. ❒ Press eac h condition to dis play the entry field, w here you enter necessary information. ❒ You can add one additional search c on[...]

Searching f or a Destination 47 2 I I I I Pre ss [ OK ] . Note ❒ Although one user can pro gram multip le e-mail addre sses, onl y one a ddr ess c an be retr ieve d by the search. The ad dress re- trieved by the search depends on the searc hing met hod sup- ported by the L DAP server. However, the address pro- grammed first is normally re- trieve[...]

Faxing 48 2 Recepti on There are two ways you can set up your mach ine to ha ndle in coming calls: • Manual Reception (external tele- phone req uired) • Auto R ecept ion You can c hange the receptio n mode only if a standard G3 line i s used. You cannot change the reception mode when a line othe r than the standard G3 line (G3-2) is used. ❖ ?[...]

Recepti on 49 2 Receiving a Fax in Manual Reception Mode A A A A When the machine r ings, p ick u p the ha ndset of the exte rnal tele- phon e. B B B B If you hear beeps, pres s the { { { { Start } } } } key or the { { { { Start Manual R X } } } } key. (The { { { { Start } } } } key is only available in facsimile mode w hen an origi- nal i s not pl[...]

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51 3. Using Internet Fax Functions There are t wo types of Int ernet Fax fun ction. • Internet Fax Functi ons (by E-Mail). See p.51 “ Inte rne t Fax Fu ncti ons (by E- Mai l) ” . • IP-Fax Function. See p. 68 “ IP-Fax Function ” . Internet Fax Functions (by E-Mail) This machine co nverts sca nned do cumen t images to e-mail f ormat and t[...]

Using Inter net Fax Funct i ons 52 3 Interne t Fax Precautions • Internet F ax communic ates with a server over a LAN. I t cannot co mmunicate direc tly wit h other pa rties. • If a transmission is not successfu l, this machine usually receives a n e-mail er- ror notification. See p.197 “ Server-G enerated Erro r E-mai l ” , Facsimile Refe [...]

Inter net Fax Functi ons (by E-Mail) 53 3 Functions Not Supporte d by E-mail Reception The follow ing functions are supported with st andard fax recepti on, but not with Internet Faxing. • Confidentia l Rec epti on • Memor y Lo ck Re cepti o n • Polling Recept ion • SUB Code recep tion • Author ized Rece ption • Reception File Print Qu [...]

Using Inter net Fax Funct i ons 54 3 ❖ ❖ ❖ ❖ Registering the Received Receptio n Confirmation Co ntents When the sender rec eives the return receipt that includes the r eceiver's recep - tion capability, the s ender checks the sent fin al recipient address is pro- grammed in the Address Book. If it is pro grammed as a full m ode destin[...]

Sending In ternet Fax Documents 55 3 Sending Internet Fax Documents This section de scribe s how to scan a docum ent into the memo ry and send it as e-mail. Specify the destination's e-mail address instead of fax number. You can send Internet F ax documents only by Mem ory Transmission. If you specify Immediate Transmission in Internet Fax, th[...]

Using Inter net Fax Funct i ons 56 3 Limitatio n ❒ When available memory is low, you may n ot be able to send I nter- net Fax documents. ❒ Depending on security setti ngs, you must specify a sender name so the receiving p arty can recognize the sender. Sp ecify the sender name using one of the foll owing meth ods: • Unde r [ E-mail A ccount ][...]

Sending In ternet Fax Documents 57 3 C C C C Pre ss [ E- mail Options ] . To enter the subject A Press [ Change ] for Enter Sub - ject. There are t wo method s of enter- ing a subject: Selecting fr om program med subjects, or enter- ing characte rs directly . If you are entering ch aracters, proceed to step C . B Select the sub ject from the dis- p[...]

Using Inter net Fax Funct i ons 58 3 Entere d character s appear in the manual inpu t column. Note ❒ You ca n add a p rog ramm ed subject after the entered su b- ject. Select the subject fr om the displayed subjects. E Press [ OK ] . To enter the text A Press [ Change ] for En ter Text. B Select a text, and then press [ OK ] . To set reception no[...]

Sending In ternet Fax Documents 59 3 D D D D Pre ss [ OK ] . E E E E Pre ss [ OK ] . F F F F Place the original. Note ❒ Place the original in the same mann er as a stand ard fax . See p.11 “ Placing Origi nals ” . ❒ Use any method to place the original, and then press the { { { { Sta rt } } } } key. Referen ce p.11 “ Placing Origi nals ?[...]

Using Inter net Fax Funct i ons 60 3 I I I I To send the same doc ument to multiple destinati o ns, press [ Add ] . Note ❒ It is not necessary to press [ Add ] whe n ad ding d estin atio ns u sing the dest inati on list. J J J J Specify the next destinati on . Note ❒ Pressing switches the des- tination list between fax number, e -mail a ddress,[...]

Sending In ternet Fax Documents 61 3 - - - - About th e E-mail Su bject If you send an E-m ail without speci- fying a subj ect, a subject is auto mati- cally inserted. Subjects differ depending on [ Stamp Sender N ame ] settings . See p. 5 “ Sende r Settings ” , Facsimile Reference <Advanced Fea- tures> . ❖ ❖ ❖ ❖ When Stamp Sender[...]

Using Inter net Fax Funct i ons 62 3 ❒ If you specify mailing list addr ess- es, do not set for Reception No tice. Otherwis e , yo u will re ceive mu lti- ple recept ion notice messages from e-mail reci pients, and th e Result colu mn wi ll be ov erwrit ten each time a new notice message is re- ceived. Howe ver, if you r eceive a rece pti on not [...]

Cancelin g a Trans mission of an I nternet F ax 63 3 Canceling a T ransmission of an Internet Fax When fax, Internet Fax, and IP-Fax destinations are specified simultane- ously, as well as only a fax or IP-Fax destinat ion is spec ified, you can can- cel tr ansm ission using the sa me metho d. Note ❒ You cannot cancel transmissio n once the docum[...]

Using Inter net Fax Funct i ons 64 3 After the Ori ginal Has Been Scanned In Note ❒ Depending on the paper size and time when you cancel the tra ns- mission, you cannot cancel trans- mission of an Internet Fax. A A A A Pre ss [ Ch ange / Stop TX File ] . The list of stored files being trans- mitted or waiting for transmission appears. B B B B Sel[...]

Receivin g Inter net Fax 65 3 Receiv ing Internet Fax You ca n receiv e e-mail docu ments by Inte rnet Fa x. There are two meth ods of receiving e- mail: Au to E-mail Reception and Ma nual E-ma il Re cept ion. Limitatio n ❒ E-mail with atta chments oth er than TIFF-F form at files cannot be received . Senders receive an Error Mail Not ification i[...]

Using Inter net Fax Funct i ons 66 3 B B B B Check the m essage, and then press [ Exit ] . The standby display appears. Themis C1_Fax_GB-F _FM.boo k Page 66 W ednesd ay, Nov ember 24, 20 04 7:0 9 PM[...]

Receivin g Inter net Fax 67 3 Received Image s Here is an example of an Internet Fax m essage sent from t his machine and re- ceived on a com puter using Outlook e-ma il software. The re ceived i mage v ari es ac cording to e- mail softw are. 1. E-mail transmit ted without speci- fying a subject in “ E- ma il Op tion s ” . 2. E-mail transmitted[...]

Using Inter net Fax Funct i ons 68 3 IP-Fax Funct ion The IP-Fax function sends/receives documents between two facsimiles directly connecte d to a TCP/IP ne twork. IP-Fax uses SIP and H.323 as the networ k protocol. Specify an IP address or host name inst ead of a fax number for sending. When using a gatekeeper, specify its al ias telephone number.[...]

IP-Fax F unction 69 3 You can receive IP-Faxes in the same manne r as standard faxes. See p.48 “ Recep- tion ” . Note ❒ To use IP-Fax funct ions, this machine must be connected to a LA N and set up corre ctly unde r “ S etting IP-Fax. ” See p.148 “ IP-Fax Settings ” , Facsimile Refe r- ence <Advanced Features> . ❒ IP-Fax suppo[...]

Using Inter net Fax Funct i ons 70 3 - - - - Terminology ❖ ❖ ❖ ❖ H.323 A prot ocol tha t specif ies the co mpre ssion/deco mpression method of audio, images, and data files s e nt or r e ceived via one-to-on e communic ation o ver a LAN o r Inter net. ❖ ❖ ❖ ❖ SIP A c ommun icat ion co ntrol prot ocol fo r I ntern et tele phon e that[...]

Sending by IP-Fax 71 3 Sending by IP-Fax IP-Fax function uses TCP/IP (LAN or Internet), and t he same procedu res as the standar d fax fu nction. Functions available in both standard and IP-Fax transmission can be used in generally same mann er. By co nnectin g your mac hine to a gateway (T. 38-compliant ) or gate- keeper, you can send to a standar[...]

Using Inter net Fax Funct i ons 72 3 C C C C To ad d a de stinati on, pres s [ Add ] . If you do no t want to add a d esti- nation, pro ceed to Ste p E . Note ❒ Whe n usin g a dest inat ion lis t, multiple destin ations ar e added automatically and you need not press [ Add ] . D D D D Specify the next destinati on . Note ❒ Press to switch the d[...]

73 4. Programming Initial Setti ngs and Adjustments You can send i nformation to the ot her party wh en tran smittin g or receivi ng a fax message . Thi s infor m atio n is show n on the disp lay of the other ma - chine and pri nted as a report. The fol- lowing information can be sent. Important ❒ You can co nfirm p rogram med set- tings from the[...]

Programming 74 4 ❖ ❖ ❖ ❖ Own Fax Numb er (facsimile number of sender) The se nder's Own Fax N umber is sent to the other party when send - ing a fax using a G3 li ne. The re- ceived fa csimil e number is shown on the displ ay of the other ma chine and pr inted in a repo rt. This f unc- tion is available regardless of the manufacturer o[...]

Initia l Settin gs and Adjus tments 75 4 Programming an Own Na me A Press [ Own Name ] . B Press [ Own Name ] . C Enter an ow n name, and t hen press [ OK ] . Refe rence “ Ente ring Text ” , General Set- ting s G uid e Programming an Own F ax Number A Press [ Own Fax Number ] . B Select line type to program. Note ❒ The displ ay differs de pen[...]

Programming 76 4 F F F F Pre ss [ Exit ] . G G G G Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Edit ing Note ❒ The following proc edure explains how to edit Own Name, as an ex- ample of edi ting. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Pre ss [ Facsim ile Fea tu res ] . C C C C Ma[...]

Initia l Settin gs and Adjus tments 77 4 I I I I Pre ss [ Exit ] . J J J J Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Deleting Note ❒ The following proc edure explains how to delete Own Name, as an ex- ample of deleting. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Pre ss [ Facsim ile[...]

Programming 78 4 G G G G Press [ Backspace ] or [ Delet e All ] , and press [ OK ] . H H H H Pre ss [ Exit ] . I I I I Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Themis C1_Fax_GB-F _FM.boo k Page 78 W ednesd ay, Nov ember 24, 20 04 7:0 9 PM[...]

Programmin g Fax Destinati ons and Folder Destinations in the Address Book 79 4 Programming Fax De stinations and Folder Desti nations in the Ad dress Boo k You can prog ram fax numbers , e-mail address es, IP -Fax nu mbers, an d folder destinations using Address Book Manageme nt in the Administrato r Tools menu under System Settings. You can also [...]

Programming 80 4 Themis C1_Fax_GB-F _FM.boo k Page 80 W ednesd ay, Nov ember 24, 20 04 7:0 9 PM[...]

81 5. Troubleshooting Adjusting the Volume You ca n change t he volume o f the fo l- lowing sounds that the machine make s. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial } } } } key is pressed. ❖ ❖ ❖ ❖ At Transmissi on Heard when the machi ne sends a message. ❖ ❖ ❖ ❖ At Reception Heard wh en the machine rece ives [...]

Troublesh ooting 82 5 F F F F Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Themis C1_Fax_GB-F _FM.boo k Page 82 W ednesd ay, Nov ember 24, 20 04 7:0 9 PM[...]

When the { Fa csimile } Key Is Lit in Red 83 5 When th e { { { { Facsimil e } } } } Key Is Lit in Red If thi s key is lit, press the key to enter t he facsi mile mod e. Then, r efer to t he table below and take the appropr i ate acti on. Problem S olutions The paper output tray is ful l. Remove the paper from the tray . A facsimile error has occurr[...]

Troublesh ooting 84 5 When Toner Runs Out When the machi ne has run out of ton- er, t he s ymbol appear s on t he disp lay . Note that even if there is no toner left, you can still send fax messages. Important ❒ The number of communi cations, that have been exec uted after the toner h as run out an d that auto- matically-output Journal has not li[...]

Error Mess ages and Their Meanings 85 5 Error Mes sages and Thei r Meanings If there is an error, one of the following me ssages may appear on the display. If other message appears, follow the message. Messa ge Causes a nd solutio ns You d o no t have the pr ivil eges to use this funct ion. Use of this function is restricted. Ask the ad- mini strat[...]

Troublesh ooting 86 5 Cannot s can to send fax mess age as scan ner is i n use f or other functio n. The Copy or Document S erver function is in u s e . T o ca n c e l t h e j o b i n p r o c e s s, d o t h e f o l l o w - ing, and then try faxin g again. Press [ Exi t ] , and then press the { { { { Copy } } } } or { { { { Doc- ument Se rver } } } [...]

Error Mess ages and Their Meanings 87 5 Chec k whet her ther e are any netw ork pr oblems . [ 14-01 ] Cannot find th e DNS server, SMTP serve r or folder for transfer. • Check the DNS serv er is co rrectly pr o- grammed using the Web browser. See the Web bro wser's Help . • Check the SMTP ser ver's IP address and host name are correct[...]

Troublesh ooting 88 5 Chec k whet her ther e are any netw ork pr oblems . [ 14-09 ] • E-mail transm ission was refused b y SMTP authentication, POP before SMTP authenti - cation or logi n authentication of t he PC in which th e folder f or transfe r is specif ied. • Check the user na me and pass word for SMTP authenticati on or POP before SMTP [...]

Error Mess ages and Their Meanings 89 5 Chec k whet her ther e are any netw ork pr oblems . [ 15-02 ] Cannot log on to the POP3 /IMAP4 serv er. • Check the user name and password of the e- mail account are correctly programmed from Fi le Tra nsfer un der Syst em Settings . See “ Connec tion an d Setup ” , Networ k Guide . You can a lso use th[...]

Troublesh ooting 90 5 - - - - Out of pa per display message If the paper tray ru ns out of pape r, “ No p aper. Load it, th en pres s [ Exit ] . ” appears on the d isplay, asking you to add more pap er. Note ❒ If there is paper left in t he other paper trays, you can receive messages as usu- al, even if the message appears on t he display. ?[...]

Solving Probl ems 91 5 Solving P roblems This table lists some common problems and their solutions. Problem Causes and so lutions Reference Image background appears dirty when recei ved at the oth er en d. Im ages from the back page appear. Adjust scan densit y. p.30 “ Image Density (Con- trast) ” Printed or sent image contains spo ts. The ADF [...]

Troublesh ooting 92 5 Transmission i s possible, though rece iving is impossi - ble. The optional terminal adaptor setting is incorr ect. Check the setting. --- Receiving is possib le, though transmission is im possible. The optional terminal adaptor setting is incorr ect. Check the setting. --- When using On Hook Dial or Manual Dial, “ Re ceiv i[...]

Solving Probl ems 93 5 When a correct p assword is entered, you cannot p rint doc- uments that appear i n the con- fident ial box or bullet in board box, or transmit / print out stor ed doc ume nts . Documents are locked by a se- curi ty func tion when in corr ect passwords are e ntered a cer- tain number of ti m es. Contact the administrator. Ask [...]

Troublesh ooting 94 5 When Things D on't Go as Expect ed I Want... Operation Reference to cancel a Mem ory Transmis- sio n. If the origi n al is being scanned, pre ss [ Stop Scanning ] or the { { { { Clear/Stop } } } } key. p.20 “ Canceling a Mem ory Transmission ” If the original is b eing sent or if it is in standb y, press [ Change / St[...]

95 INDEX A Adju stin g th e Volu me , 81 At Dialing , 81 At Pr inting , 81 At Recept ion , 81 At Transmission , 81 On Hook Mode , 81 Aut hor ized Re cept ion , 53 Auto E-ma il Reception , 65 Auto Reception , 48 B Batch T ransmissi on , 52 BCC Trans mission , 55 Broadcasting Seq uence , 19 C Chain Di al , 52 Check Mod es key , 4 Clear Mo des key , 4[...]

96 O On Hook Dial , 52 On Hook Dial ke y , 4 On indicator , 4 Operatio n switch , 4 Origin al Type , 28 , 29 Own Fax Number , 74 Deleti ng , 77 Editing , 76 Programming , 74 Own Name , 73 Deleti ng , 77 Editing , 76 Programming , 74 P Paus e , 34 Pause/Re dial key , 4 Pho to , 29 Placing Ori ginals , 11 Polling Re ception , 53 Pollin g Transmis sio[...]

97 MEMO Themis C1_Fax_GB-F _FM.boo k Page 97 W ednesd ay, Nov ember 24, 20 04 7:0 9 PM[...]

98 GB GB B750-86 00 MEMO Themis C1_Fax_GB-F _FM.boo k Page 98 W ednesd ay, Nov ember 24, 20 04 7:0 9 PM[...]

Paper t ype: Wood Fre e 80g/m2, P aper Thic kness=100 µ m // Pages in book=104 // Print scale=81% Gap (when printed at 81% s cale) = P ages in book × Paper thickness / 2 = 5.200000 mm Dec lar atio n of Co nfor mity Notice to U sers in EE A Countries This produ ct complies with the essenti al requi rements and pr ovisions of Dire c tiv e 1999/5/E [...]

Paper t ype: Wood Fre e 80g/m2, P aper Thic kness=100 µ m // Pages in book=104 // Print scale=81% Gap (when printed at 81% s cale) = P ages in book × Paper thickness / 2 = 5.200000 mm FAX Option Type 3232 Operating Instru ctions Facsimile Refe rence <Basic Fe atures> B7508600 FAX Option Type 323 2 Operating Instructions Facsimile Reference [...]