Ricoh 3260 manual

Printer/Scanner Unit Type 3260 Operating I nstructions Scanner Reference Read this manual careful ly before you use this machine and keep it handy for futur e reference. For safe and correct use, be sur e to read the Safet y Informatio n in the "General Settings Guide" before u sing the machine. Getti ng S tarted Sendin g Scan Fil es by E[...]

Introduction This man ual cont ains deta iled inst ructions and notes on the op eration an d use of th is mach ine. For y our safety an d benefit, re ad this ma nual caref ully before using the machine. Keep this manu al in a hand y place for quick re ference. Two kinds of size notation a re employ ed in thi s manual. Wi th this m achine refer t o [...]

i Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, s ee the relevant pa rts of the ma nual. Note ❒ The manuals provided are s pecific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • [...]

ii ❖ ❖ ❖ ❖ Manuals for DeskTopBinde r Lite DeskTop Bind er Lite i s a util ity incl uded o n the CD -ROM label ed "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of Des kTopBinder Lite, and the operating envi- ronment for DeskTopBinder Lite in det[...]

iii TABLE OF CONTENTS Manuals for This Machine ...... ......... ....... ......... ....... .......... ......... ....... ......... ....... ...... i How to Read Thi s Manual ...... ........... ......... ........... ......... ........... ......... ........... ........ 1 Symbols .. ...... ....... ...... ......... ...... ....... ...... ...... ......... .[...]

iv 4. Storing Files Sto ring File s ..... ..... .... ..... .... ....... .... .... ..... .... ....... .... ..... .... ....... .... ..... .... .... ....... ..... .. 43 Storage Pro cedure .. ......... ...... ...... ....... ...... ......... ...... ....... ...... ......... ...... ....... ...... ....... 44 Dis play ing the List o f Stor ed Fil es .......[...]

v 8. Troubles hooting If Your Machi ne Does Not Operate As You Want............ ........... ........... ........... . 85 When Scann ing Is Not Per form ed as Expecte d ....... .......... ...... ...... ...... .......... ...... .... 85 When th e Delive ry Funct ion Does Not Work ......... ....... ...... ...... ......... ....... ...... ...... .... 86 [...]

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1 How to Read This Manual Symbols In this manual, the following sy mbols are used: Important If this instruc tion is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations requ ired before op- erating. Note This symb ol indi[...]

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3 1. Getting Started Control Panel This illustration sh ows the control panel when options ar e installed. 1. { { { { User Tools/ Counter } } } } key Use to chan ge defau lt or op eration pa- rameters according to the o perating con- dition s. 2. Indicators Display error s and the mach ine stat us. See "C ontrol Pa nel", Gene ral Se tti n[...]

Getting Started 4 1 10. Operation switch Pre ss thi s sw itch to turn the m ach ine o n. The pow er indic ator lights up. To tu rn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guid e . Note ❒ This ke y is ina ctive while scanning o r setting scanner de faults. 11. Function status indicators ?[...]

Network Scanner 5 1 Network Scanner By installi ng the printe r/scanne r option, the machine can be used as a network scanner. As a netwo rk sc ann er, the m achin e ca n sen d e-m ail , sen d file s to t he FTP serv er or the shared folders of client computers, store scan files, operate as a network delivery scanner , and operate as a network TWAI[...]

Getting Started 6 1 Scan to Folder A scan f ile can be sent to the FTP server folder s or the shared W indows folders on the same net work. Reference p.29 “ Sending Scan Files by Scan to Folder ” 1. This machine A scan file can b e sent to the FTP server folders usin g FTP or to the shared Win- dows fo lders u sing SMB. In c ombi natio n with t[...]

Network Scanner 7 1 Store A scan file is stored on the hard disk of the machine and can be viewed, copied, deleted, or retrieved using DeskTopBinder from a client computer via a net- work. A file can be s earched for usin g the user name o r the file name. Als o, oth- ers can be kept from viewing a file by setting a pass word for the file. Referenc[...]

Getting Started 8 1 Network De livery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and deli vered to the folders of clien t computers on the same network. Reference p.57 “ Delivering Scan Files ” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter deliv[...]

Network Scanner 9 1 Reference For details about DeskTopBind er, or Auto Document Link , see the respective manua ls. Se e p.i “ Manuals for This Machine ” . Network T WAIN Scanner The scanner fu nction of t his machine can be us ed from a cli ent comput er via a network using Ethernet, o ptional IEEE 1394 (IP over 1394), or optional I EEE 802.1[...]

Getting Started 10 1 Installing Software This sect ion des cribes how to instal l the software supplied on the “ Scan- ner Driver a nd Document Manage- ment Utility ” CD-ROM . Reference For deta ils about the softw are on the CD-ROM and the system re- quirements of the software, see p.115 “ Software Supp lied on CD- ROM ” . Quick Insta ll W[...]

Installing Software 11 1 Reference If the i ns ta ller do es n ot star t a u- tomati cally, see p.10 “ Quick In- stall ” . B B B B Click [ TWAIN Driver ] . The Softwar e Setup scree n ap- pears. C C C C The installer of the TWAIN Driv- er starts. Follow the instructions. Note ❒ When the installation is com- plete, a me ssage about restart- in[...]

Getting Started 12 1 User Authentication When user authentication (User Code Auth entica tion, B asic A uthen tica tion, Wind ows Au thentic ation, or L DAP Authentication) is set, the authentica- tion screen is displayed. Unless a val- id user na me and pa ssword are enter ed, o pera tions are n ot pos sibl e with the machine. Log on to operate th[...]

User Authentication 13 1 Log Off (Usi ng the Control Panel) Follow the procedure below to log off when Basic A uthentic ation, Win dows Authentication , or LDAP Authentica- tion is set. A A A A Press { { { { User Tools / Counter } } } } . B B B B Press [ Logout ] . C C C C Press [ Ye s ] . D D D D Press { { { { User Tools / Counter } } } } .[...]

Getting Started 14 1 Programming E-mail Addresses and Folders You can program e-mail addresses and folders using Addre ss Book Manage- ment in the Administrator Tools menu under System Settings. You can also regist er the programmed e-mail addresses and folde rs in a Group. Note ❒ You can register entries in the address book using Web Image Monit[...]

15 2. Sending Scan Files by E-mail Scan file s can be se nt from this ma chine to sp ecified destinat ions using t he e- mail system. This chapter explains the prepara tion for send ing files by the e-mail system, vari ous disp lay screens, procedur es for sen ding, and how to check the sending results when this function is us ed. Preparation for S[...]

Sending Scan Files by E-mail 16 2 E-ma il Scree n The e-mail is as sh own. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 1. Destination field Displays the s[...]

Sending Scan Files by E-mail 17 2 Sending Scan Files by E-mail Procedu re for Sending E-mail A scan file is sent afte r scan se ttings and destinations are speci fied. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s ure that no previous se t- tings rema[...]

Sending Scan Files by E-mail 18 2 Note ❒ Destinations in the destination list and r egist ration number s must be regist ered in advance in [ System Settings ] . For deta ils, see “ System Settings ” , General Sett ing s Gui de . ❒ For details about th e maximum number of desti nations that c an be sele cted for each tra nsmis - sion, see p[...]

Sending Scan Files by E-mail 19 2 Manual entry of an e-mail address A Press [ Manual Input ] . The soft keyboard ap pears. Note ❒ Depending on the sec urity setti ngs , [ Ma nual Input ] may not be displ ayed. B Enter the e-mail address. Note ❒ For detai ls abo ut the maxi- mum number of characters that can be entered, see p.117 “ E-mai l ”[...]

Sending Scan Files by E-mail 20 2 ❒ It is nec essary to diffe rentiate between up percase and low- ercase letters. D Press [ OK ] . E Select a destination. F Press [ Exit ] . Searching for a destination in the LDAP ser ver A Press [] . B Press [ Search LD AP ] . C Press [ Select Ser ver ] . D Select the LDAP server. Note ❒ The LDAP server can b[...]

Sending Scan Files by E-mail 21 2 ❒ If you se lect [ S S S S Search Options ] in [ Prog ram / Ch ange / Del ete LDAP Se rver ] in [ Admin istrator Tools ] in [ System Settings ] , you ca n add a field for LDAP search. For details, see Net- work Guide . ❒ When the search co nditi on [ Name ] is used for searching, whether the first name or sir- [...]

Sending Scan Files by E-mail 22 2 ❒ To display details about the destin ation, pre ss [ Details ] . J Select a destination. K Press [ Exit ] . Note ❒ An e-mail address found in a search can be registered in the list. Press [ ProgDest ] , and a screen for enterin g the e- mail addre ss appears . For more information, see Gener- al Settings Guide[...]

Sending Scan Files by E-mail 23 2 Selecting a sender fr om the list A Press [ Attach Sender's Name ] . B Select the sender. Note ❒ When a protection code has been set, a screen for entering the p rot ection co de a ppe ars after sel ecting the sender. En- ter th e prote cti on cod e, and then pre ss [ OK ] . If the protec- tion code you en t[...]

Sending Scan Files by E-mail 24 2 B Press [] . C Press [ User (Dest. ) Name ] . The soft keyboard ap pears. Note ❒ To search for an e-mail ad- dress, press [ E- mail Address ] . D Enter par t of the sen der name. Note ❒ Enter the first character or characters of the sender nam e. ❒ I t i s a l s o p o s s i b l e t o p e r f o r m a combined [...]

Sending Scan Files by E-mail 25 2 ❒ For details about th e maximum number of charact ers that can be entered, see p.11 7 “ E-mai l ” . ❒ When a subject has been speci- fied, this inform ation is added to th e sca n file . Th e su bjec t is au - tomatically placed in the subject field of the e-mail. ❒ The subjects that can be selected from[...]

Sending Scan Files by E-mail 26 2 C Select a message. D Press [ OK ] twi ce. Manual entry of a messag e A Press [ Subject / Mess age ] . B Press [ E-mail Message ] . C Press [ Manual Input ] . The soft keyboard ap pears. D Enter the message “ Thank you for wh at you di d yester day ” . E Press [ OK ] three times. N N N N Press the { { { { Start[...]

Sending Scan Files by E-mail 27 2 B B B B Make settings for origin al orien- tatio n, the sides sc anned, and oth - er setting s if nece ssary. Reference p.76 “ Making the Se ttings Relat- ed to the Orient ation of the Original and Scanned Sides ” C C C C Make the scan settings. Note ❒ There are two ways to specify scan settings , as describe[...]

Sending Scan Files by E-mail 28 2 Checking the E-mail Results The sending results c an be checked. Note ❒ For details about th e maximum number of sending o perations that can be check ed, see p. 105 “ Print & Delete Scanner Journ al ” . ❖ ❖ ❖ ❖ Items t hat can be c hecked • Date / Time The date and ti me the e-mai l was sent or[...]

29 3. Sending Scan Files by Scan to Folder Scan files can be s ent to the folders of the FTP se rver or the shared folders of Win- dows. This chapter explains the preparation for sending files by S can to Folder, various display screen s, procedures for send ing, and how to check the sendin g results when this func tion is used. Preparation for Sen[...]

Sending Scan Files by Scan to Folder 30 3 Scan to Folder Sc reen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 1. Des[...]

Preparation for Sending by Scan to Folder 31 3 Note ❒ When the e ntire list d oes not fit on one screen , pres s [ U U U U ] or [ T T T T ] to scroll through the list. ❒ Grou p dest inati ons ar e den oted by this symbol ( ).[...]

Sending Scan Files by Scan to Folder 32 3 Sending Scan Files by Scan to Folder Procedu re for Sending by Scan to Folder A scan file is sent afte r scan se ttings and destinations are speci fied. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s ure that n[...]

Sending Scan Files by Scan to Folder 33 3 G G G G Specify the destination folder. You can sp ecify the de stinati on folder in the following ways: • Select it from the des tination list. • Specify its registra tion number. • Enter the path for the folder of a client compute r on the same network dire ctly. • Specify the folder in the FTP se[...]

Sending Scan Files by Scan to Folder 34 3 Press the { { { { 4 } } } } key, an d the n press the { { { { # } } } } key. Note ❒ If a p rotection code has been set for the share d fol der, a screen for entering the pro- tection code appears . C To select more destination folders, repeat step B B B B . Note ❒ To desele ct a des tinat ion, pre ss [ [...]

Sending Scan Files by Scan to Folder 35 3 L Press [ Connection Test ] . A connection test is perf ormed to check whether the specif ied shared folder exists . Note ❒ The conne ction te st may take time. ❒ You ma y not be able to press [ Connection Test ] right a fter pressing [ Cance l ] durin g a conne ction te st. ❒ Though the connection te[...]

Sending Scan Files by Scan to Folder 36 3 Note ❒ For detai ls abo ut the maxi- mum number of characters that can be entered, see p.118 “ Scan to F olde r ” . ❒ The following is an example of a path where the folder name is “ user ” and the sub - folder name is “ lib ” : userlib H Press [ OK ] . I If ente ring a use r name to log on[...]

Sending Scan Files by Scan to Folder 37 3 Search ing for a dest inatio n folde r in clie nt com puter s on th e networ k A Press [ Enter De stination ] . B Press [ SMB ] . C Press [ Browse Network ] on the right side of the path field. The list of client computers on the same network appears. Note ❒ Computer an d shared fold er names c onsisting [...]

Sending Scan Files by Scan to Folder 38 3 Search ing for a dest inatio n folde r in the d estin ation li st A Press [] . B Press [ Search by Dest. Name ] . The soft keyboard ap pears. Note ❒ To search by path, pres s [ Search by Fol der Name ] . C Enter part of the destination fold er nam e. Note ❒ Enter the first character or charac ters of th[...]

Sending Scan Files by Scan to Folder 39 3 Note ❒ A scan fi le i s give n a 21-d igi t (excluding the extension) file name whi ch c omb in es t he time and date the origina l was scanned with a 4-dig it page number. (E xample : When one page is scanned in TI FF at 15.10 seconds , 3.30 p.m., 31 December, 2020, the fil e name is 2020 12311 5301 5010[...]

Sending Scan Files by Scan to Folder 40 3 C C C C Make the scan settings. Note ❒ There are two ways to specify scan settings , as described be- low: • Configure each setting for scanning. For details, see p.73 “ Specifying Scan Set- tings ” . • Recall r egistered setti ngs. For details, see p.82 “ Progr ams ” . D D D D Select the dest[...]

Checking the Scan to Folder Results 41 3 Checking the S can to Folder R esults The sending results c an be checked. Note ❒ For details about th e maximum number of sending o perations that can be check ed, see p. 105 “ Print & Delete Scanner Journ al ” . ❖ ❖ ❖ ❖ Items t hat can be c hecked • Date / Time The da te an d time s end[...]

Sending Scan Files by Scan to Folder 42 3[...]

43 4. Storing Files Scan files can be stor ed in the h ard disk of the machine using the Docu ment Server func tion, and the stored file can be u sed later. Using DeskTopBinder, stored files can be viewed or retrieved with a c lient computer. Important ❒ A password can be set for every stored file.T here is a risk that stored f iles without a pas[...]

Storing Files 44 4 Storage Proc edure You can sc an and store f iles. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s ure that no previous se t- tings remain. Note ❒ If a previous setting remain s, press the { { { { Clear Modes } } } } key. C C C C Pl[...]

Storing Files 45 4 G G G G Specify file information. Specif y a user name , file name, an d password for the file. Reference For details about specifying file information, see p.45 “ Specify- ing file information ” . H H H H Press the { { { { Start } } } } key. Note ❒ To in terrupt scann ing, p ress the { { { { Clea r/Stop } } } } key or pres[...]

Storing Files 46 4 Specifyi ng a file name Scan files are automatically named SCAN0001, SCAN0002, etc. If nec- essar y, you can change th e file name. A Press [ File Name ] . The soft keyboard ap pears. B Enter the file name. Reference For informat ion about how to enter characters, see Gen er- al Settings Guide . C Press [ OK ] . Spec ifyin g a pa[...]

Displaying the List of Stored Files 47 4 Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file infor- mation. To sh ow the list of stored files, perform the following steps: Note ❒ You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monit or[...]

Storing Files 48 4 Viewing t he List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear like . Note ❒ Dependin g [...]

Displaying the List of Stored Files 49 4 5. List of stored files Displays the list of stored files. Note ❒ The files that a re stored by func- tions other than th e scanner can b e displayed by pressing the [ Docu- ment Server ] key. ❒ If the file is not display ed, press [ U U U U Prev. ] or [ T T T T Next ] to scroll throu gh the list. ❒ Fo[...]

Storing Files 50 4 Searchin g by file nam e A A A A On the scree n with th e lis t of sto red fil es, pr ess [ Sear ch by File Name ] . The soft keyboard appears . B B B B Enter the file name. Note ❒ It is necess ary to differentiate between uppercase an d lower- case letters. Reference For inform ation about how to enter characters , see General[...]

Displaying the List of Stored Files 51 4 C C C C To select multiple files, repeat step B B B B . Note ❒ For details about th e maximum number of fil es that can be se- lected at once, see p.119 “ Store ” . ❒ If you select multiple files, the files will be sen t or delivered in the order they were selec ted. ❒ If you pre ss [ Display Selec[...]

Storing Files 52 4 Reference For details about i nstalling DeskTopBinder, see p.11 “ DeskTo pBinder ” . For details about the fu nctions of Desk Top- Binder, s uch as transfe rring files to a clie nt computer, see the manuals related to DeskTo p- Binder ma nuals. See p.i “ Ma nu- als for This Machine ” . Viewing a list of stored files using[...]

Managing Stored Files 53 4 Managing Stored Files Deleti ng Files You can delete fil es that are no long er needed. Limita tion ❒ Files waiting for delivery cannot be de leted. Reference Using Web Image Monitor from a client computer, you can also de- lete the stored files. See General Set- tings Guide . A A A A Display the list of stored files. R[...]

Storing Files 54 4 B B B B Press [ Manage / Delete File ] . C C C C Select the file for which you want to change the file information. Note ❒ When you select a password protected file, the password en- try screen appears. Enter the correct password, and then press [ OK ] . D D D D Change the file inform ation. Changing the us er name A Press [ Ch[...]

Managing Stored Files 55 4 Changing the passwo rd A Press [ Change Password ] . B Enter a new f our t o eight digit number as the passw ord using the number keys. C Press the { { { { # } } } } key. Note ❒ To change the password, press [ Change ] , an d then ente r a new on e. D Enter the same number as you entered in step B B B B for co nfirm a- [...]

Storing Files 56 4[...]

57 5. Delivering Scan Files Scan files can be se nt to a specified destination using the network delivery scan- ner funct ion. This chapter explains the preparatio n for delive ring files, vario us display s creens , deliv ery pr ocedures , and how to c heck t he deliv ery r esults when this function is us ed. Important ❒ A delivery server in whi[...]

Deli veri ng S can File s 58 5 Preparation for Delivering To use the ma chine as a net work delive ry scanner, th e preparation d escribed be- low is requi red. Connect the machine to the network with a n Ethernet cable or IEEE 1394 c able, or use wi reless LAN. To conne ct using a n IEEE 139 4 cable, the IEEE 13 94 interf ace board is required. To[...]

Preparation for Delivering 59 5 Network Deli very Scanner Scr een The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear li[...]

Deli veri ng S can File s 60 5 Delivering Scan Files Delivery Procedure A scan file is delivered after scan set- tings and destinations are s pecified. If necessary , you can select a sender and a subject. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s[...]

Delivering Scan Files 61 5 G G G G Specify the destination. You can specify the destination in the following ways: • Select it from the des tination list. • Specify its registra tion number. • Sear ch for it. • Enter the e-mail ad dress directly. Note ❒ The destination l ist is updated automatically. ❒ Depending on th e security set - t[...]

Deli veri ng S can File s 62 5 Search ing for a dest inatio n A Press [] . B Press [ Search A ddress Book ] . C Press [ Search by Dest. Name ] . Note ❒ To search by comment, pr ess [ Search by C omment ] . The soft keyboard ap pears. D Enter part of the destination name. Note ❒ Enter the first character or charac ters of the destin ation nam e.[...]

Delivering Scan Files 63 5 Note ❒ To desele ct a des tinat ion, pre ss [ U U U U Prev. ] or [ T T T T Next ] to display the destination in the desti- nation fi eld, and then pres s the { { { { Clear/ Stop } } } } key. ❒ To ch eck the sel ected desti- nations, pres s the { { { { Check Modes } } } } key. D To enter mo re destinations, re- peat st[...]

Deli veri ng S can File s 64 5 Press the { { { { 6 } } } } key, an d the n press the { { { { # } } } } key. C Press [ OK ] . Search ing f or a sen der A Press [ Attach Sender's Name ] . B Press [] . C Press [ User (Dest. ) Name ] . The soft keyboard ap pears. D Enter par t of the sen der name. Note ❒ Enter the first character or characters o[...]

Delivering Scan Files 65 5 ❒ When a subject has been speci- fied, this inform ation is added to the scan file. ❒ The subjects that can be selected from the list mus t be registered in [ System Settings ] in adv anc e. See Netw ork Gui de . The pro cedure to sp ecify the su b- ject name “ [ U rge nt ] New product appearance ” is explained as[...]

Deli veri ng S can File s 66 5 C C C C Make the scan settings. Note ❒ There are two ways to specify scan settings , as described be- low: • Configure each setting for scanning. For details, see p.73 “ Specifying Scan Set- tings ” . • Recall r egistered setti ngs. For details, see p.82 “ Progr ams ” . D D D D Select the destination. E [...]

Checking the Status of Delivery 67 5 Checking the S tatus of Deliver y The sending results c an be checked. Note ❒ For details about th e maximum number of sending o perations that can be check ed, see p. 105 “ Print & Delete Scanner Journ al ” . ❖ ❖ ❖ ❖ Items t hat can be c hecked • Date / Time The da te and time the de livery [...]

Deli veri ng S can File s 68 5[...]

69 6. Using the Network TWAIN Scanner Function This chapter e xplains the pr ocedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for usin g the network T WAIN sc anner is explained . Preparation for Using the Network TWAIN Scanner To use the machine a s a network TWAIN scanner, the prep ar[...]

Using the Network TWAIN Scanner Function 70 6 Scanning Originals This section explains how t o scan originals usi ng the network TWAIN scanner function . Note ❒ When using the TWAIN scanner, you can s can the or iginal w ithout entering a user c ode even if [ Week ly Timer Code ] has been selected in [ Syst em Setti ngs ] . Se e "System Set-[...]

Scanning Originals 71 6 D D D D Click [ Scan ] in the scanner proper- ties dialog box. When th ere are addit iona l origi- nals to scan, place the originals, and then click [ Continue ] . When there are no more origi nals , clic k [ Complete ] . Note ❒ Depending on th e security set - tings, a dia log box requ esting your user name and password m[...]

Using the Network TWAIN Scanner Function 72 6[...]

73 7. Configuring/Registering Scan Settings This s ection des cribes ho w to specify scan se ttings an d how t o configure settings according to the orientation of the original. In addition, this section describes the programming fu nction by wh ich you can r egister fre quently used set tings. Specifying Scan Se ttings A A A A Press [ Scan Setti n[...]

Configuring/Registering Scan Settings 74 7 • Text / Phot o For originals containing a mixture of te xt and photo- graphs • Phot o For originals containing pho- tographs and other pictures (two-value). Creates scan ned images suit- able for printing. • Gray Scale For originals containing pho- tographs and other pictures (multi-val ue). Creates[...]

Specifying Scan Settings 75 7 ❖ ❖ ❖ ❖ Edit Make editing settings. • Erase Border Delete the b order s of th e scanne d original according to the width sp ecified. If you select [ Sam e Width ] , you can specify, in millimeters, a unif orm width fo r deleti ng all si des (top, bottom, left, and right). If you sel ect [ Diff. Width ] , you [...]

Configuring/Registering Scan Settings 76 7 Making the Settings Related to the Orientation of the Original and Scanned Sides To correctly display the top/bottom orientation of a scanned original on a client compute r, original orient ation a n d p a g e f l o w m u s t b e s e t w h e n p l a c - ing the original. For E-mail , Scan to F older, an d [...]

Making the Settings Related to the Orientation of the Original and Scanned Sides 77 7 B B B B Make settings for origin al orien- tation,Batch/SADF, mixed origi- nal sizes, and divide by pressing [ Original Feed Typ e ] . Orientatio n selection A Press the key for the same ori- entation as the actual orienta- tion of the original, or . Reference For[...]

Configuring/Registering Scan Settings 78 7 Note ❒ If the final page of a divided origin al is blan k, y ou can skip scanni ng that page . To do this, select [ 1 Side ] in [ Last Page ] in [ 2 Sided Or iginal ] . To scan the blank page, cl ick [ 2 Sides ] . For details, se e p.76 “ One-sided original /Two- sided original selec tion ” . C C C C[...]

Scanning Originals in Several Times 79 7 Scanning Originals in Several Times Originals can be divided and scanned t o f o r m a s i n g l e f i l e u s i n g e i t h e r t h e exposure glass or the ADF. When originals are divided and scanned, the machine ca n wait two different ways for additional origi- nals. • Wait a specified length of time fo[...]

Configuring/Registering Scan Settings 80 7 When usi ng the e xposure glass A Press the { { { { Sta rt } } } } key. Wh en sca nni ng i s fi nishe d, the time remain ing to place addi- tional originals is displayed. Note ❒ The sel ected destination ap - pears wh ile scannin g the originals. B When there ar e addit ional or ig- inals , place them wi[...]

Scanning Originals in Several Times 81 7 When a Time Limit Is Not Specifie d for Addi tional Origina ls A A A A Place the originals. Reference The procedure for placing the originals is the same as that for placing th e originals for copy- ing. For details about placing the originals, see “ Plac ing Orig- inals ” , Copy Re ference . Note ❒ Or[...]

Configuring/Registering Scan Settings 82 7 Progra ms You can regis ter frequent ly used set - tings in the machine memory and re- call them for future use. Note ❒ You can re gister u p to 10 pro grams for the scanner mode. ❒ You can use the s ettings registere d in program No.10 as the initial mod e by se lec ting [ Program No.10 ] in [ Change [...]

Programs 83 7 Recallin g a Program A A A A Make su re the { { { { Scanner } } } } key is se- lected, and then pres s the { { { { Pro- gram } } } } key. B B B B Press [ B B B B Recall ] . C C C C Press the number of the program you want to r ecall. The regi ster ed settings are dis - played. Note ❒ Programs are not registered in numbers that appea[...]

Configuring/Registering Scan Settings 84 7 Changing the Progr am Name A A A A Make su re the { { { { Scanner } } } } key is se- lected, and then pres s the { { { { Pro- gram } } } } key. B B B B Press [ Ch ang e Na me ] . C C C C Press the number of the program for which y ou want to chang e the name. D D D D Enter a new prog ram name. Note ❒ A p[...]

85 8. Troubleshooting This section contains advice on wha t to do if you have probl ems scanning an origina l, or if the net work deli very scanner or e- mail funct ion does no t work . Various messages that may appear on the control panel or cli ent computer are listed, along with causes and so lutions. If Your Machine Does Not Operate As You Want[...]

Troubleshooting 86 8 When the Delivery Fun ction Does Not Work When Store d Files Cannot Be Ac cessed Network Cannot Be Browsed When Sending a Scan File The TWAIN Dri ver Cannot Be Started Stored F iles Cann ot Be Edit ed Problems Causes and soluti ons The delivery scanner func- tion screen is not dis- playe d. • If the network TWA IN scanner sc [...]

If Your Machine Does Not Operate As You Want 87 8 The Network Del ivery Function Cannot Be Used Operation s are not possib le when messages appea r Problems Causes and soluti ons The network delivery function cannot be used. The delivery software may be a n old version or a security s etting may be sp ecified. Consult the machine ad ministrator. Pr[...]

Troubleshooting 88 8 When a Message Is Displayed When an Error Messag e Appears on the Contro l Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still a ppears, note the co ntent of the mes sage an d the erro r numb er (if dis- p[...]

When a Message Is Displayed 89 8 Canno t sen d scanne d data. Ex ceeded max. nu mber of file s. U nable to c ap- ture fi les. For details about the maximum number of files that can be st ored, see p.11 9 “ Store ” . R edu ce t he numbe r of st ored files fo r tran smi s- sion or delete unnecessary stored files. Capture d file excee ded max . nu[...]

Troubleshooting 90 8 Exceede d max. file ca paci ty. De lete the unnec essa ry sto red fi les. For details about the maximum number of files that can be st ored, see p.11 9 “ Store ” . R edu ce t he numbe r of st ored files fo r tran smi s- sion or delete unnecessary stored files. Exceede d ma x. N o. o f se arch r esul ts which c an b e di spl[...]

When a Message Is Displayed 91 8 Exceede d ti me l imit for LDAP serv er searc h. Ch eck the se rver sta tus. A network error has occu rred and con nec tio n h as fai led . T ry t he ope ra- tion once more. If the message is still shown, the network may be crowd- ed. Check the information of S ystem Settings. See "User Tools (System Settings)&[...]

Troubleshooting 92 8 Selecte d file is curr entl y in use . Cannot chan ge p assw ord. You cannot delete the password of a file whose status is “ Waiting. .. ” or that is being edited with DeskTop- Binder. Delete the password after canceling delivery or completing ed- iting. Selecte d file is curr entl y in use . Cannot ch ange user na me. You [...]

When a Message Is Displayed 93 8 The dest inat ion li st has been up dated. Speci fie d destin ation( s) or send er's name ha s be en c lear ed. A specified destination or s ender's name was cleared when the destina- tion list in the delivery server was updated. Specify the destination or sender's name again. The E-mai l addr ess en [...]

Troubleshooting 94 8 When an Error Messag e Appears on the Client Computer This section describes the main possible cause s and solutions for error messages displayed on the client c omputer when the TWAIN Driver is used . Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and t[...]

When a Message Is Displayed 95 8 [ Cannot specify any more scanning area. ] The maximum number of s canning areas that can be stored is 99. Delete unneeded scanning area. [ Clear Misfeed(s) in ADF. ] Remove jammed or iginals, and place them again. Check whether the originals are suitable to be scanned by the machine. [ Communication error has occur[...]

Troubleshooting 96 8 [ Inval id Winso ck versi on. P lease use ver sion 1 .1 or hi gher. ] Install the operating system of the com- pute r or c opy Wins ock f rom the o pera t- ing system CD-ROM. [ No response from the scanner. ] • Check whether the machine is con- nected to the network correctly. • The network is crowded. Wait for a while, and[...]

97 9. Initial Scanner Setup This section e xplains all required settings and procedures for using the machine as a network scanner. Reference First, see G ene ral Se tti ngs G uide to make basic settings, and then make sc anner setti ngs. Fo r detai ls about settin gs for e- mail, see "C onnecti on and Setup ", Networ k Gui de . Scanner F[...]

Initial Scanner Setup 98 9 ❖ ❖ ❖ ❖ Destination Lis t Settings For explanations of settings, s ee p.104 “ Destination List Se ttings ” . Note ❒ If [ Off ] is selected for [ Deli ver y Op tion ] in [ File Transfer ] in [ Syste m Setti ngs ] , [ Des- tination List Display Priority 1 ] and [ Update Delivery Server Destination List ] will [...]

Adjusting Scanner Features 99 9 Adjusting Scanner Features In Scanner Features, you can make settings fo r basic operati ons when us- ing this machi ne as a scann er. Nor- mally, you can use the machine with its default settings. H owever, you can change the settings t o suit your n eeds. This section describe s the Scanner Featur es settings. For [...]

Initial Scanner Setup 100 9 Settings Scan Se ttings This section explains how to set the defaults for scan settin gs. The scan settings consist of the fol- lowing. For the table about settings and defaults , see p.97 “ S canner Fea- tures ” . ❖ ❖ ❖ ❖ Default S can Settings Various basic settings (scan type, resolu tion, image density , [...]

Settings 101 9 ❖ ❖ ❖ ❖ Wait Time for Next O riginal(s): SADF When dividing originals and sc an- ning th em separately with the ADF to form a single file, select [ Set Wait Time ] or [ Co ntinuous Wait ] for the waiting status. Note ❒ This setting i s valid if [ SADF ] is specified for [ Original Feed Type ] when scanning. For details, see[...]

Initial Scanner Setup 102 9 ❖ ❖ ❖ ❖ Original Orientation P riority Select th e default for original placement orientation. When orig- inals are a lways posi tion ed the same way, sele ct tha t orient ation as the default to make operat ion easier. Reference p.76 “ Making the Se ttings Relat- ed to the Orient ation of the Original and Scan[...]

Settings 103 9 D D D D Enter the scan size (area) with the number ke ys. Select and enter values f or [ X3 ] an d [ Y3 ] , and then p ress the { { { { # } } } } key. Depending on how the original is positioned, the scan area will be as follows: shows th e face of the original. shows t he back of the o riginal. shows the feeding direction. The range[...]

Initial Scanner Setup 104 9 Destinat ion List Settings Select the defaults for the titles and the display priority for the destina- tion list in th e machine and the deliv- ery server. ❖ ❖ ❖ ❖ Desti natio n List Di spla y Pri ority 1 Select a destina tion list to be dis- played when the machine is in the initial state. Y ou can select eit h[...]

Settings 105 9 ❖ ❖ ❖ ❖ Compression (Blac k & White) Select whether or not to compress black and white sc an files. Note ❒ The actual time required for file tra ns fer w ill v ar y de pe nd in g on the file size and ne twork load. ❒ Comp ression reduces the time required for tran sferring the scan file. ❖ ❖ ❖ ❖ Compress ion ([...]

Initial Scanner Setup 106 9 Note ❒ When [ Multi-page: TIFF ] or [ Multi- page: PDF ] is selecte d for [ File Type Priority ] , the image will n ot be divided even if [ Yes (per Page ) ] is selec ted. ❒ When [ Yes (per Max. Si ze) ] is s e- lected, som e received files may not be able to be restored, de- pend ing o n the ty pe of e-mail software[...]

107 10. Appendix Relationship between Resolution and File Size Resolution and sca n area are inversely re lated. The higher the resolution is set, the smaller the area that can be scanned. Converse ly, the larger the scan area, the lower the resolution that can be set. The relationship between th e scanning resolution and the file size is s hown be[...]

Appendix 108 10 ❖ ❖ ❖ ❖ When Full Color is s elected as the Scan Ty pe The originals can be sca nned using combinations marked with ❍ in the table. *1 The scanning siz e must be manually ente red. 100 dp i 150dpi 200 dp i 300 dpi 40 0 dpi 60 0 dpi A3 ❍❍❍❍❍ B4 ❍❍❍❍❍ A4 ❍❍❍❍❍❍ B5 ❍❍❍❍❍❍ A5 ❍❍?[...]

Relationship between Resolution and File Size 109 10 When Using as a Networ k TWAIN Scanner Reference To specify the scanning area or resolution when usin g the machine as a net- work TWAIN scanner, see TWAIN Driver H elp. ❖ ❖ ❖ ❖ When Binary, Ha lftone, Gray S cale, 8 Colors, or 8 Colors (halft one) is select ed as the Colors/ Gradations T[...]

Appendix 110 10 ❖ ❖ ❖ ❖ When 16 770K col o rs is se lected a s the Colors/ G radation s The originals can be sca nned using combinations marked with ❍ in the table (Original orientation: S ). *1 The scanning siz e must be manually ente red. 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi [...]

Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File 111 10 Relationship between File Type Specified for Scanning and File Type Specified for E- mail/File The relati onship between the f ile type specified w hen scanni ng originals and the file type converted into when sending e-mail or storing files is show[...]

Appendix 112 10 Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the plac ement of the original and the s ettings made on the c ontrol panel and sc anner driver mu st matc h. There are two orientations for pla cing the original. See the table below. Note ❒ Normally, an original is o[...]

Placing Originals 113 10 *1 When using the mac hine as a network TWAIN scanner, this is the standard ori enta- tion for the TWAIN Dri ver. Normal ly, set t he original this way. The original displayed on a computer[...]

Appendix 114 10 Scanning Documents of Different Sizes The f ollo wing table show s ho w origi nal s of di ffere nt siz es in a batch are sc an ned differently according to the setting and th e position of th e originals. *1 [ Auto detection (Uni-size) ] is selec ted unde r th e TW AIN Driv er. *2 [ Auto detection (Multi-siz e) ] is selected under t[...]

Software Supplied on CD-ROM 115 10 Software Supplied on CD-ROM Table of files Type 3260 TWAIN Dri ver This driver is requ ired to scan an original on the machin e. To use the machine as a network TWAIN scanner, this driver must be installed. ❖ ❖ ❖ ❖ File storag e folder The files are stored in the following folder on the CD-ROM provided wit[...]

Appendix 116 10 DeskTopBinde r DeskTopBinder is to be installe d on the client computers for i ntegration and management of various kinds of files such as scan files, file s created with appli- c a t i o n s , a n d e x i s t i n g s c a n f i l e s . T h i s s o f t w a r e a l l o w s y o u t o u s e v a r i o u s f u n c t i o n s for stored sc [...]

Specifications for Transmission/Store/Delivery Functions 117 10 Specifications for Transmission/Store/Delivery Functions Note ❒ Dependin g on the ty pe or settings of the file o r document, yo u may not be able to specify the destination or enter the m aximum number of characters stated b elow. Transmission E-mail *1 This is the to tal nu mbe r o[...]

Appendix 118 10 Scan to Folder *1 When directly entering the desti nations, up to 50 destinations can be specified. *2 This i s the to tal n umbe r of e-m ail d estina tion s and file dest inati ons. Simultaneous Transmission The fol lowi ng ta ble shows the maxim um numbe r of desti nat ions whe n perf orm- ing E-mail and Scan to Folder simultaneo[...]

Specifications for Transmission/Store/Delivery Functions 119 10 Store *1 On the contr ol panel, the first 1 6 character s are disp layed. When v iewing the stor ed files from a clien t computer usi ng DeskTopBinder , all the entered characters ca n be viewed. *2 This is the t otal number of fi les that ca n be stored unde r the scanner, copier, sto[...]

Appendix 120 10 Specifications Scan method Flatbed scanning Maximum p ower consumption 1500W Image sensor type Surf ace of exposure glass /ADF: CCD Imag e Sensor Back of ADF : Cont act I mage Se nsor Scan typ e Sheet , book Interfa ce Ethern et int erfac e (10B ASE-T or 100BAS E-TX ), IE EE 1394 (IP o ver 1394 ) (opti onal), a nd IEEE 80 2.11b (Wir[...]

121 INDEX A A.C.S. Sensitivity Level , 102 Administrator Tools , 98 , 106 B Background Density of ADS (Full Color) , 10 2 C Checking th e status of de livery , 67 { Check Modes } } } } key , 3 { Clear Modes } } } } key , 3 { Clear/Stop } } } } key , 4 Compres sion (Black & W hite) , 105 Compression (Gr ay Scale / Full Color) , 105 D Default Sca[...]

122 EN USA B737-8513 S Save , 71 Scann ing origina ls , 70 Scanning Originals in Several Times , 79 Scan Setti ngs , 97 , 100 Scan Size , 74 Scan to Fold er , 6 , 29 , 11 8 Scan to Folder Scree n , 30 Scan Type , 73 , 74 Selecting a custom size , 102 Select Title , 104 Send Sett ings , 98 , 10 4 Simultaneous Storage and Delivery , 65 Simultaneo us [...]

In accord ance with IEC 60417 , this ma chine us es the fol lowing sy mbols fo r the main po wer switc h: a a a a means POWE R ON. b b b b means POWE R OFF . c c c c means STAND BY. Note to users in the United States of America Note: This equi pment has been tes ted and fou nd to comply with the limits f or a Class B d igital de vice, purs u- ant t[...]

Printer/Scanner Unit Type 3260 Operating Instructions Scanner Reference EN USA B737-8513[...]