Ricoh Aficio SP 1000SF manual

TELECOM Read this manual carefully befo re you use this ma chine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. Operating Instructions LASER MFP SP 1000SF[...]

SP 1000SF - I - Contents Contents Security 1 Security directives 1 Laser safety 1 For Europe/Asia 1 For North America 2 Declaration of conformity 2 Notice to Users in EEA Countries 2 Notice to Users Accessing Analog PSTN in EEA Countries 2 Symbols for the main powe r switch 2 Positions of Warning and Caution label s on the ma chine 2 FCC Compliance[...]

SP 1000SF - II - Contents Local prefix 27 Transmission r eport 27 Document feed type 27 Economy period 28 Reception M ode 28 Reception without paper 28 Number of copies 28 Fax or PC reception 28 Received faxes reduct ion mode 28 Technical Parameters 29 Printing the functions guide 30 Printing the logs 30 Print the list of setups 30 Lock the machine[...]

SP 1000SF - 1 - 1 - Security - Certificat ion - Environment - Licence Security Security directives Before turning o n your device , check that t he outlet that you are going to plug it into con forms to the in dications show n on the information plate (voltage , current, power network freq uency) located on your device . This device shall be connec[...]

SP 1000SF - 2 - 1 - Security - Certificat ion - Environment - Licence For North America CDRH Regulations. This equipment complie s with requirements of 21 CFR subchapt er J for class 1 laser produc ts. Th is equipment contains 1 class 3B laser diode, 10.72 milliwatt, 760-780 nanometer wa velength for each emitter. This equipment does not emit hazar[...]

SP 1000SF - 3 - 1 - Security - Certificat ion - Environment - Licence FCC Compliance Note to users in the United States of America This equipment has been tested an d found to comply with the lim its for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasona ble protection again st harmful inter[...]

SP 1000SF - 4 - 1 - Security - Certificat ion - Environment - Licence Notice about the T e lephone Consumer Pr otection Act (V alid in USA only) The Telephone Consu mer Protection Act of 1991 make s it unla wful fo r any person to use a computer or other electronic device, including FAX machine s, to send any message unless su ch message clearly co[...]

SP 1000SF - 5 - 1 - Security - Certificat ion - Environment - Licence Notice to users (New Zealand) • The grant of a Te leper mit for a ny item of te rminal equ ip me nt indicates on ly that Tele com has accepted that the item complies with minimum conditions fo r connection to its netwo rk. It indicates no endorsement of the p roduct by Telecom,[...]

SP 1000SF - 6 - 1 - Security - Certificat ion - Environment - Licence Environment The preservation of th e environment is of importance to the manufactu rer. The manufactur er wishes to service the installations with respect to the envir onment and has chosen to integrate the envir onmental per formance in the whole lifecycle of its products, throu[...]

SP 1000SF - 7 - 1 - Security - Certificat ion - Environment - Licence Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. O PENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERM S AND COND ITIONS. In case you should not acce pt the terms of this lice[...]

SP 1000SF - 8 - 1 - Security - Certificat ion - Environment - Licence Registered trademarks Companion Suite Pr o is a registered trademark of Sag em Communication. Adobe® and the Adob e® products referred to here are registered trademarks of A dobe Systems Incorpor ated. PaperPort9SE is a registered trad emark of ScanSoft. Microsoft® Windows® 9[...]

SP 1000SF - 9 - 2 - Installation Installation Location conditions By choosing an appropr iate locat ion, you pre serve the lo n gevity of the machine. Check th at the selected location has the following characteristics: - Choose a well ventilated location. - Make sure no t to ob st ru ct th e ven tila tion gr ids loca te d on the left and right sid[...]

SP 1000SF - 10 - 2 - Installation - If liquid or metallic item gets accidentally inside the mach ine, turn it off immed iately, unplug the power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric sho ck hazard. - In case of heat, smoke, unusual smell or abno rmal no is e em ission s, turn the machin e o ff, unplu[...]

SP 1000SF - 11 - 2 - Installation - For environmental reasons, do not dispose of the prod uct or expended supply wastes at household waste collection point. Disposal can take place at our authorized de aler or at appropriate collection sites. - Our products are engineer ed to meet the high stan dards of quality an d functionality, and we recommend [...]

SP 1000SF - 12 - 2 - Installation T erminal description Front side Back side Document feeder Command panel Paper output Paper tray Master USB Manual paper fee d setup guides (USB key) Smart card insertion point Fold-down stopper for paper delivery connection Manual input tray Front cover Slave USB connection (for PC) Power supply cord connection Pa[...]

SP 1000SF - 13 - 2 - Installation Command panel Presentation Entering Characters Using the Alpanumerical keypad As you perform various tasks, you need to ente r na mes and numbers. For example, when you set up your machin e, you enter your name (o r your company’s name) and teleph one number. When you stor e one-, two-, or three-digit speed dial [...]

SP 1000SF - 14 - 2 - Installation The following table gives a ll available characters. Accessing terminal functions All terminal functions and settin gs are available via the me nu and are associat ed to a specific menu command. For example, C ONTRAST copy settings are identified in th e menu with the command 845 . Two methods are available to acce[...]

SP 1000SF - 15 - 2 - Installation Packaging contents The packaging contains the items listed below: Multifunction device 1 toner cartridge 1 installation guide and 1 PC insta llation CD ROM 1 Safety Gu ide, Command Guide (For Europe and North America only) 1 power cord 1 telephone cord (Only North America,China,Korea) 1 USB cord Device installation[...]

SP 1000SF - 16 - 2 - Installation (3) Paper with waved en ds, paper which is creased, pa per with crumples, a nd any other non- normal paper m ust not be used. Handling the unit Operator shocks During printing, shocks must not be a pplied to the paper feed cassette, tray, cover, and other par ts of the machine. Moving the unit When moving the unit [...]

SP 1000SF - 17 - 2 - Installation 4 Hold it by its handle. 5 Insert the cartri dge in its slot by pushing it until it clicks (last move down) as shown on the picture below. 6 Close t he cove r. Paper delivery stop Adjust the paper de livery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the s[...]

SP 1000SF - 18 - 2 - Installation Paper insertion in the manual input tray The manual input tray allows you to use var ious paper formats with greater weightings than the one used in the paper feed cassette. Only one sh eet or enve lope can b e fed at a time. 1 Spread the manual feed guides to the maximum. 2 Insert a sheet or an envelope in the man[...]

SP 1000SF - 19 - 3 - Copy Copy Your machine has the function to make one or more copies. You can also setup sever al parameters in o rder to make copies at your will. Simple copy In this case, the default parameters ar e applied. 1 Place the document to be copied in the au tomatic document feeder, face printed o n the top. or Place the document to [...]

SP 1000SF - 20 - 3 - Copy Resolution s etup The RESOLUTION parameter allows you to setup the photocopy resolution.  841 - ADVANCED FCT/COPY/RESOLUTION 1 Choose the resolution with the buttons  or  according to the followin g table: 2 Confirm your choice by pressing the OK button. Zoom setup The ZOOM parameter allows you to red uce or enlar[...]

SP 1000SF - 21 - 3 - Copy 3 Quit this menu by pressing the button. Sheet-feed analysis margins setup If you want to, you can offset the lateral margins of the document to the left or ri ght during the analysis with your sheet-feed scanner .  853 - ADVANCED FCT/SCAN. & PRINT/ S.F. MARGINS 1 Setup the left / right margins offsets (by 0.5 mm st[...]

SP 1000SF - 22 - 4 - Fax Fax This chapter describe s all the fax processing and configuration functions. Fax transmission Immediate transmission 1 Place the docum ent to be copied in the automa tic document feeder, face printed o n the top. or Place the document to be copied face down on the glass, respecting the indication s around the glass. 2 En[...]

SP 1000SF - 23 - 4 - Fax Default tray set to Auto matic :. Fax answering device The Fax answering device allows you to keep co nfidential documents in storage and to avoid printing them as you receive them. The " Fax Mess ages " indicator light lets you know the state of yo ur Fax ans wering de vice: • Ligh t on: the answering de vice i[...]

SP 1000SF - 24 - 4 - Fax Printing rerouted documents  393 - FAX / REROUTING / COPY 1 Using the buttons  and  within the navig ator, select the COPY opt ion (loc al printout o f the information relaye d to your device) either WITH or WITHOUT . 2 Confirm with OK . 3 Quit this menu by pressing the button . Rerouting fax messages to a USB memo[...]

SP 1000SF - 25 - 4 - Fax Printing a document in waiting or in deposit  64 - COMMANDS / PRINT 1 In the waiting que ue select the desir ed document and confirm your choice with OK . Printing the waiting queue  65 - COMMANDS / PRINT LIST A document called ** COMMAND LIST ** is printed. Cancelling a transmission in progress Cancelling a transmiss[...]

SP 1000SF - 26 - 5 - Parameters/Setup Parameters/ Setup You can setup your machine as you like de pending on the use. You will find in this chapter description of the functions. You can print the fun ct i on s guide an d th e av aila b le se tu p of your multifunction machine . Date/Time At any moment you ma y chan ge the date an d time on your mul[...]

SP 1000SF - 27 - 5 - Parameters/Setup Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English. To select the language:  203 - SETUP / GEOGRAPHICAL / LANGUAGE 1 Press  , enter 20 3 using the keypad. Confirm with OK . 2 Select the required lan guage using  and  [...]

SP 1000SF - 28 - 5 - Parameters/Setup Economy period This function allows you to defer a fax tr ansmission to "off- peak hours" and thus reduce the cost of your communications. The economy period , via the telephone network (at off- peak hours), is preset by defa ult from 7.00 pm to 7.30 am. Nevertheless you may change this time slot. To [...]

SP 1000SF - 29 - 5 - Parameters/Setup 1 Select Automati c and confirm with OK . 2 To exit this menu, press . Manual mode : The machine p roposes a 70 to 10 0 % reduction. Out side these values, the machine beeps for error. This fixed reduction will be used when pr inting received documents, regardless of the used pap er format. To set the man ual m[...]

SP 1000SF - 30 - 5 - Parameters/Setup Printing the functions guide  51 - PRINT / FUNCTIONS LIST 1 Press on  and enter 51 with the digit al keypad. The printing of the fun ctions gu ide starts . Printing the logs The incoming and outgoing logs list the last 30 transmission s (in com in g an d out go ing ) m ad e by your machine. An automatic p[...]

SP 1000SF - 31 - 5 - Parameters/Setup Lock the keyboard Everytime you use your machin e, you will have to enter your code.  812 - ADVANCED FCT / LOCK / LOCK KEYBD. 1 Press on  , enter 812 with the keyboard. 2 Enter the lock code and con firm with OK . 3 With the buttons  or  , choose WITH and confirm with OK . 4 Quit this menu by pressi[...]

SP 1000SF - 32 - 6 - Directory Directory Your multifunction machine lets you create a directory by memorising subscriber records an d subscribe r lists. Your machine can store up to 250 speed dials, which includes 32 Group dials and 20 one-touch dials. For all 250 Speed dials or group dials you may crea te, consult, modify or dele te contents. You [...]

SP 1000SF - 33 - 6 - Directory Printing the directory To print the directory:  15 - DIRECTORY / PRINT 1 Press on  , enter 15 with the alphanumerical keypad. The printing of the directory star ts, alphabetically ordering directory entries in the following th ree categories: • Directory (sp eed and groups dial list), • Group dial list, • [...]

SP 1000SF - 34 - 7 - USB memory key USB memory key You can co nn ec t a U SB m em o ry Ke y o n th e fro n t s i de o f your machine. The files stor ed in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the stored files contained in your USB me mory key 1 , - delete the files contained in your [...]

SP 1000SF - 35 - 7 - USB memory key 5 You have three possibilitie s to delete your files: - ALL , to delete all the file s located in the USB memory key. Select ALL with the  or  buttons and confirm with OK . You come back to the previou s menu. - SERIES , to dele te several files located in the USB memory key. Select SERIES with the  or ?[...]

SP 1000SF - 36 - 7 - USB memory key To activate this option, proceed as follows :  0621 - MEDIA / DELETE / AUTOMATIC/ SCAN MODE 1 Select WITH with the  or  buttons then confirm with the OK button. To deactivate this option, proceed as follows :  0621 - MEDIA / DELETE / AUTOMATIC/ SCAN MODE 1 Select WITHOUT with the  or  buttons th[...]

SP 1000SF - 37 - 8 - PC Features PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, you can: - manage the multifunction machine, allowing you to set it up according to yo ur nee d s, - print your documents on the multifunction machine from your[...]

SP 1000SF - 38 - 8 - PC Features 6 After restart, the InstallS hield Wizard screen show s the progress of the as sistant pr eparation. You can stop th e procedur e at any time b y clicking on the C ANCEL button. 7 When the assistan t fi nis he s, th e we lc om e screen appears. 8 Click on the N EXT button to launch the installation of the C OMPANIO[...]

SP 1000SF - 39 - 8 - PC Features 18 Select your choice and click on the F INISH button. 19 Your "Companion Suite Pro" kit is successfully installed on your PC. You can start the multifunction mach ine's management software from the menu S TART > P ROGRAMS > C OMPANION S UITE > C OMPANION S UITE P RO LL > MF D IRECTOR or b[...]

SP 1000SF - 40 - 8 - PC Features 4 A preparation screen a ppears. You can ca ncel the removal by clicking on C ANCEL . 5 You need to restart your system at the end of the procedure. Close all ope n programs, select Y ES , I WANT TO RESTART MY COMPUTER NOW and click on the F INISH button. Multifunction T erminal's Supervision The softwar e that[...]

SP 1000SF - 41 - 8 - PC Features MF Monitor Graphical presentation Run the application by clicking on the MF Monitor icon located on your desktop or from the menu S TART > P ROGRAMS > C OMPANION S UIT E > C OMPANION S UITE P RO LL > MF M ONITOR . From this screen you can moni tor the information or configure your multifunction machine f[...]

SP 1000SF - 42 - 8 - PC Features 1 Left-click with the mouse on the S CAN T O graphical image or click the button from your machine. 2 You can follow the ongoing d igitisation on a screen. 3 At the end of the digitisa tion, the scann ed picture appears in the PaperPort window. Analysis from a TW AIN compatible software 1 Run the picture editor appl[...]

SP 1000SF - 43 - 8 - PC Features 2 Select the terminal addre ss book . 3 Click on N EW and select C ONTACT in the displayed menu. The input window for the contact data is displayed.. 4 Enter the cont act name as wel l as the fax number, the fax transmission rate with this person and the associ ated quick dial button . Click on OK . The new contact [...]

SP 1000SF - 44 - 8 - PC Features Print the address book 1 Click on P RINT . The list of the address b ook is printed on the terminal (if no contact is selected) . Import or expor t a directory Import a directory Importing a directory makes it possible to exchange address book entries betwe e n two devices without having to enter contacts one by one[...]

SP 1000SF - 45 - 8 - PC Features 2 Click N EW then click FA X . 3 Select S CANNER if your document is in paper format or M EMORY if the document is a computer file locate d on your hard disk (this file must be in TIFF or FAX format) . 4 To send your fax to a contact, enter his number in the field R ECIPIENTS and click on or select a contact (or gro[...]

SP 1000SF - 46 - 8 - PC Features Follow-up of fa x communications Follow-up of fax communications is by means of: - an outbox, - an inbox, - a sent item memory, - an outbox log, - an inbox log. These services en able you to always kno w exactly what communications are taking place on the terminal, whether sending or rece iving. The outbox and inbox[...]

SP 1000SF - 47 - 8 - PC Features Description of the tab F AX P ARAMETERS Cover sheet The cover sheet is part of a fax document automatica lly generated by your ter minal, on which there is information concerning the send er, the re cipient, the date, the time sent, comments, etc... This page may be sent alone or in front of a fax document, but alwa[...]

SP 1000SF - 48 - 8 - PC Features To add a field, p roceed as follows: - Select the field you want to insert by clicking the field palette. A stamp replaces the cursor of your mouse. - Click the location where you want to put the field on the model. - You can move or enlarge th e fi el d as you li ke . 4 As soon as fields are inserted, save the cove[...]

SP 1000SF - 49 - 8 - PC Features Add any recipient to the recipient list, click on the tab A DVANCED O PTIONS , select res olution N ORMAL as shown below : Finally click on the button S AVE AS DRAF T in the lower right corner (this is the button with the floppy disk icon). T he background image i s created in the directory C:Program FilesCompanio[...]

SP 1000SF - 50 - 9 - Maintenance Maintenance Service General information To ensure that your mach ine is kept in the best conditions, it is recommended that you periodically clean the inner parts. Please respect the following rules while using this machine: - Do not leave the scanner cover open . - Do no t try to lubr icate the de vice. - Do not cl[...]

SP 1000SF - 51 - 9 - Maintenance 9 A wait message appears. The smart card is read. Remove the smart card from the reader, your machine is ready to print aga in. Issues with smart cards If you use a sma rt card that has already b een used, the machine will display: then, If you use a defect ive smart card, the machine will display: then, If the C bu[...]

SP 1000SF - 52 - 9 - Maintenance Paper jam When printing , a sheet of pa per may get st uck in the printer or th e paper tray a nd cause a paper jam. In case of a paper jam in th e machine, the fo llowing message appear s: 1 Open the paper jam cover located at th e back of the machine. 2 Remove the jammed s heet of paper an d close t he cover. 3 Op[...]

SP 1000SF - 53 - 9 - Maintenance 1 Remove the document or press button . 2 Check the thickness o f the documen t (50 sheets of paper of 80 g/m2 ). 3 Iron out the sheets if ne eded. 4 Help the sheets along. The terminal does not receive a ny faxes. 1 Check that the telephone line cable is correctly plugged in. 2 Check that there is a tone signal on [...]

SP 1000SF - 54 - 9 - Maintenance Code 19 - Subscriber has stopped The communication has been stopped by your subscriber. (Example: a fax wa nted to poll your fax but there is no documen t de po sit ed ). Code 1A - Disconnected The transmission has not start ed. Th e telephone line is busy. Code 1B - Transmission failed During transmission: start ag[...]

Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Printer Copier Scanner Printing supports PC connection Specifications are subject to changes fo r improvement without notice . Dimensions: 412 x 447 x 386 mm Weight: 13 kg Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A El[...]

B299-8651[...]