Ricoh FAX1400L manual

FAX1400L Operatin g Instru ctions <Basic Fea tures> Read this man ual carefully before you use this pro duct and keep it handy for future reference. For safety, please follow the instructions in this manual. Cover 1-1 Pa ge 1 Frid ay, O ctober 27, 20 00 8:4 2 PM[...]

Introdu ction This manu al conta ins detai led ins tructi ons on th e operati on an d mainten ance of t his machi ne. To get maximum v ersatilit y fro m this mac hine all operato rs should careful ly re ad and fol low the instructi ons in this manu al. Pleas e keep thi s manual in a handy pl ace near the machi ne. Please read t he Safety Infor mati[...]

i How to Read This Manual Symb ols In th is manual, the following symb ols are used: R WARNING: This symbol indicates a potentially hazardo us situation that might result in death or serious i njury when you misuse the mac hine without following the i n- struc tions under this s ymbol . Be s ure t o read t he in structi ons , all of whic h are de- [...]

ii TABLE OF CONTENTS Manu als for this machi ne ...... .... ...... ...... ...... ..... ...... ...... .... ...... ...... ...... ...... 1 Basic Features (This Manual) .............................................. ......................... 1 Advanced Features ..... ..... ....... ....... ...... ....... ..... ....... ....... ...... ....... ..... ......[...]

iii 4. Troubleshoo ting Load ing P aper i nto th e Pap er Tra y ..... .... ...... ..... ...... ...... ...... ...... .... ...... .. 33 Adjusting The Volume and Sounds The Machine Makes (Function 92) ... 35 If an In dicato r Light s on the Ope ratio n Panel ... ...... ...... ...... .... ...... ...... .. 36 Commu nica tion Pro blems . .... ...... ....[...]

iv Holst en1AE_B asic_F M.book P age iv Monday, Novem ber 6, 2 000 8:10 PM[...]

1 Manuals fo r this ma chine There are th e Basic Features manual and the Advanced Features m anual for this machine. Please consult t he manual that suits your needs. Basic Featur es (This Manual) The Basic Features manual ex plains the most frequently used fax functions and oper ation s. Advanced Fea tures The A dvanced Fe atures m anual descri b[...]

2 ❖ ❖ ❖ ❖ Chapter 8 Troublesho oting Expl ains ab out rea ding e rror r eports . When t hese re ports a re pri nted o ut, check the report and take the appropriate action. ❖ ❖ ❖ ❖ Chapter 9 Maintaining Your Machine Explains about cleaning the roller s and scanner, replacing the toner cartridge and cleaning p ad and so on. ❖ ❖ ?[...]

3 1. Introduction Part Names Front View 1. Front Unit Open this unit when changing the toner cartridge. 2. Docu ment Guid es Slide the left guide to fit the size of the pa- per you are feeding. 3. Automa tic Documen t Feed er (ADF) Holds up to some sheets of paper for au- tom atic f eedin g. Pl ace o rigin als fa ce down. 4. Oper atio n Panel Key p[...]

Introduc tion 4 1 Rear View 1. Power S ocket 2. Front Unit Rel ease Tab Hold this tab when o pening Front Unit. 3. Optional Card Insertion Slots Insert the O ptional Memory Card. 4. TEL/LIN E Connect your telephone line and external tele phone here . Holst en1AE_B asic_F M.book P age 4 Mo nday, November 6, 200 0 8:10 PM[...]

Operation Pane l 5 1 Operation Panel 1. { { { { Rece pt ion M ode } } } } key Pres s this to se lect the receptio n m ode (Tel, Fax o r Auto). Lights when the rece ption mode is Tele- phone. 2. Check D isplay i ndicator The Ch eck D isp . Indicator blink s to tell you to read the display. 3. Receive File indicator The Rece ive Fi le indica tor ligh[...]

Introduc tion 6 1 10. { { { { Function } } } } key Press the { Funct ion } key an d enter a two dig it code to acc ess Fu nctions 11 to 5 1. (For Func tions 61 to 94, enter 6, the access code o n see Chapte r 7, “Acces s Co de for Functio ns 61 to 94” in the A dvanced Fea- tur es ma nual .) 11. { { { { Copy } } } } key Press this to co py the d[...]

Symbols and Conve ntions Used i n This Manual 7 1 Symbols and Convent ions Used in Thi s Manual ❖ ❖ ❖ ❖ Documents: A document is a nything you p ut on th e feed table of yo ur machine, whether you are faxing it or copy- ing it. ❖ ❖ ❖ ❖ Prints: A print is anything that comes out of the machine: a fax message you recei ved or a copy y[...]

Introduc tion 8 1 Holst en1AE_B asic_F M.book P age 8 Mo nday, Novem ber 6, 2 000 8: 10 PM[...]

9 2. Faxing Types of Transmis sion There are two types of transmission. ❖ ❖ ❖ ❖ Memory Transmission When a fax message is stored in memory , then transm ission starts automatically. It is convenient when you wo uld like t o take docu- ments back in a hu rry. You can send the same message to more than one destination in a sin- gle operatio n[...]

Faxing 10 2 Suita ble Document Ty pes Do not place damaged page s in the Autom atic Documen t Feeder. • If your pages are c urled or dog eared, flatten them . • If your pages are stuck together, shuffle the stack. • If your pages are folded, torn, or patched t ogether, ma ke copies. • If your pages have binding files, trim the edges or make[...]

Memory Transmiss ion and Immediate Transmission 11 2 Memory Transmissio n and Immediate Transmiss ion There are two w ays to send a fax mes- sage. • Memory Transmission • Immediate Transmission Memory Trans mission Memo ry Transm ission is convenien t because: • Fax messages can be scanned much more qu ickly (y ou can tak e your document away[...]

Faxing 12 2 C Carefully insert the document stack face down into the Auto- matic Document Fee der. At this time, the Panel display should change to “ DIAL FA X NUMBER ”. Importa nt ❒ Gent ly in sert the docum ents , until you feel them cat ch on the rollers inside the Automatic Document Feeder . Note ❒ Make sure this mess age ap- pears. If [...]

Memory Transmiss ion and Immediate Transmission 13 2 Referen ce Programming Quick Dial: see P.23 “ Storing and Editing F ax Numbers (Functions 31 & 32) ” . Programming Speed D ial: see P.23 “ Storing and Editing F ax Numbers (Functions 31 & 32) ” . Programming Group Dial: see P.26 “ Storing and Edit ing a G roup of Fax Num bers (F[...]

Faxing 14 2 Canceling a Memory Transmissi on Before start is pressed A Pre ss th e { { { { Stop } } } } key, or remove the docu ment you have set. While the document is being scanned in A Pre ss th e { { { { Stop } } } } key . The fax message which has al ready been scanned i n is canceled. During T ransmission A Pre ss t he { { { { Stop } } } } ke[...]

Memory Transmiss ion and Immediate Transmission 15 2 Imme diate Transmis sion Immediat e Transmissio n is conven- ient when : • You wish to quickly check w hether you have successfully connected with the o ther party 's fax machine . • Your machi ne's memor y is g etti ng full. The machine dials immediately after you press th e { Star[...]

Faxing 16 2 When Setting Thin and Soft Documents A Open t he operation pan el ( A A A A ), and then inser t the documen t un- til the paper end touches the p ro- jection next to the roller ( B B B B ). Lim itati on ❒ When setti ng thin and soft doc- uments , set o ne shee t of d ocu- ments. B Close the operation panel and make sure it locks secur[...]

Very Fine Det ail Faxing 17 2 Very Fine De tail Faxing If you need to send a documen t which requires optimum clarity, select the resoluti on setting appropr iate to your needs. You can select different sett ings for e a c h p a g e o f y o u r me s s a g e . S i m p l y change the settings for page 2 while page 1 is being scanned. Resolution The r[...]

Faxing 18 2 Recepti on Modes The machine can treat incoming fax messages and telephone calls in three ways. ❖ ❖ ❖ ❖ Auto mode Use this mode if your line is sha red by a fax machine and tel ephone. When a cal l comes in, the mac hine will ring a number of ti mes to give you the chance to pick up the ex- ternal telephone han dset. If you do n[...]

Rec ept ion Mo des 19 2 Switching Between Auto, Fax, and Tele phone Mode The M anual Receive indicator is lit when t he ma chine is in Tel ephone mode. To swit ch to a di fferen t mode , follow the steps below. A Pre ss th e { { { { Reception Mode } } } } key. RECEIV E MODE Y/ hi i FAX TEL AUTO B Pre ss th e W W W W and V V V V keys to select the m[...]

Faxing 20 2 Holst en1AE_B asic_F M.book P age 20 Monday , Novembe r 6, 2000 8:1 0 PM[...]

21 3. Setup Initial Setti ngs and Adjustments Bef ore you conn ect y our ma chine t o the telep hone system, yo u must enter a few settings and m ake a few adjust- ments . ❖ ❖ ❖ ❖ OWN NAME : Th is sho uld be yo ur na me o r co m- pany name, in 20 characters or l ess. During a communication, if the other p arty's fax ma chine supp orts [...]

Setup 22 3 B Pre ss th e { { { { Yes } } } } key. OWN NA ME A BC kkkkkk kkkkkkkkkkk kkk C Enter your office, company, or persona l name, or a ny other ap - propriate iden tification. (Using the Qu ick Dial keys.) OWN NAME ABC Y/ hi XYZ COMPA NY kkkkkkkkk Referen ce See P.30 “ Entering Charac ters ” . D Pre ss th e { { { { Yes } } } } key. OWN N[...]

Stori ng and Editing Fax Numbe rs (Functions 31 & 32) 23 3 Storing and Edit ing Fax Numbers (Funct ions 31 & 32) You can store number s that you often use in the machine's memory. A stor ed nu mber w ill re main in m emo- ry even i f the pow er is cut. You can store numbers in two ways. ❖ ❖ ❖ ❖ Quick Dials The number is assigne[...]

Setup 24 3 F Enter or edit the label using the Quick Dial keys a nd the ten key pad. See P.30 “Entering Charac- ters” a 01 ABC Y/N NEW YORK OF FICE kkkkk G Pre ss th e { { { { Yes } } } } key. ak QUICK / hi PRINT LIS T h /SEARCH i Note ❒ To p rint a Qu ick D ial L ist, pres s the W key to select “ LIST ” . Then, press the { Yes } Ke y, an[...]

Stori ng and Editing Fax Numbe rs (Functions 31 & 32) 25 3 C Pre ss th e { { { { Yes } } } } key. b 0 1 K P A D / N kkkkkk kkkkkkkkkkk kkk D Do one of the following: • Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then, p ress the { Ye s } key. b 01 KPAD /Y/N 212551 234 kkkkkkkk kkk • To clear t he number,[...]

Setup 26 3 Storing and Editing a Grou p of Fax Numbers (Function 33) ❖ ❖ ❖ ❖ Grou ps If you often broadc ast messages to the same se t of d estinat ions, yo u can combine these number s into a group. Then just select the group a nd ea ch nu mb er wi ll be di al e d i n seque nce automa tically. You can r egiste r the follow ing items in a G[...]

Stori ng and Edit ing a Gr oup of Fax Numbers (Function 33) 27 3 This secti on describ es how to pro- gram or edit a Group. Yo u can also get a pri ntout of numbers t hat are al- ready stor ed. In this examp le we will progra m Group 1 int o Quick Dial key 01. A Pre ss { { { { Function } } } } { { { { 3 } } } } { { { { 3 } } } } , and then the { { [...]

Setup 28 3 H Enter a fax number. Note ❒ Enter a fax number in o ne of these ways : • Pres s a Qu ick Dial key. • Press the Speed Dial key fol- lowe d by two digits. • Enter a number on the ten key pad. I Pre ss th e { { { { Yes } } } } key. Note ❒ If “ ALREA DY PR OGRAMM ED ” briefly flashes up on the d is- play, either p ress the { N[...]

Stori ng and Edit ing a Gr oup of Fax Numbers (Function 33) 29 3 Programming the Group Key You can program the 3 groups. How - ever , if ther e is no room i n Qu ick Di al keys, thi s group key is helpful. You have to Quick Dial 10 a s the group key. How to transmit using t he group key, see P.11 “ Memory Transmissi on ” . A Pre ss { { { { Func[...]

Setup 30 3 Ente ring Ch aract ers Use the ten key p ad for entering numbers. Use Quick Dial keys 1 to 8 for entering letter s, the W and V ke ys to change to another letter, the { Yes } key to accept a character, and Quick Di al key 10 f o r spaces and other characters. If at any time you make a m istake when entering a character or digit, press th[...]

Enteri ng Characters 31 3 Wild Cards This feature greatly enhances the effec tiveness of the following feature: • Author ized Rece ption In each of these features, yo u have to store the OWN NAME or FAX NUMB ER of various terminal s that you normally receive fax m essages from. Then, when your machine detects an i ncoming call, it checks the OWN [...]

Setup 32 3 Holst en1AE_B asic_F M.book P age 32 Monday , Novembe r 6, 2000 8:1 0 PM[...]

33 4. Troubleshooting Loading Paper into the Paper Tray Important ❒ When load ing paper into the Pap er Tray, do not load more than 100 sheets of paper (70g/m 2 – 90g/m 2 ). Overloading the Paper Tray can cause misf eeds. ❒ Curled paper might cause mi s- feeds. ❒ When pap er can not be fe d into the machine, set the pape r inside out. A Fan[...]

Troublesh ooting 34 4 E Squeeze the tray guide and sli d e it against the edge of the stack. Note ❒ Paper misfeeds or pap er jam may occur if you ignore t he lim- itat ion o f pap er a moun t. Holst en1AE_B asic_F M.book P age 34 Monday , Novembe r 6, 2000 8:1 0 PM[...]

Adjusting Th e Volume and Soun ds The Machine Makes (Function 92) 35 4 Adjusting Th e Volume and Sounds T he Machin e Makes (Function 92 ) You can c hange the beeper (monit or) volume of the desired feature. A Pre ss { { { { Function } } } } { { { { 6 } } } } and enter the access num ber { { { { 2 } } } } { { { { 2 } } } } { { { { 2 } } } } { { { {[...]

Troublesh ooting 36 4 If an Indicator Li ghts on the Operation Panel ❖ ❖ ❖ ❖ “ PRES S STOP KEY ” appear s i n the display: Press the { Stop } key. ❖ ❖ ❖ ❖ The Receive File indicator i s lit: You have received a fax message which is n ow stored in the memo- ry. S ee Chapte r 4, “ Printing Mes- sages that Have Been Received into[...]

Communication Pr oblems 37 4 Communicatio n Problems If “ ERROR PRE SS STOP ” a ppears in the display: Press the { Stop } key. ERROR PRE SS STOP KEY Causes: • A poor line caused the commu ni- cati on to fa il. • The line is n oisy. Try to retransmi t. • The ot her machine is out of order. Ask th e other par ty to ch eck their mach ine. Ho[...]

Troublesh ooting 38 4 Clearing a Do cument Jam Whe n an origi nal is jam med , “ C LEAR ORIGINAL ” is displayed – follow th is procedu re to solv e the prob lem. Note ❒ If copies, fax messages or prints are jammed, follow th e next proce - dure. A Open the operation panel. Importa nt ❒ Do not pul l out the do cumen t without openi ng the [...]

Clearin g a Copy, Fax, o r Print Jam 39 4 Clearing a Copy, Fax, or Print Jam When “ CLEAR COPY ” is displayed, follow this procedure to sol v e th e problem. For h ow to clear original jams, see the p revious p rocedure. R WARNING: R CAUTIO N: Important ❒ Hold a misfed sheet with both hands and slowly pull it out. Do not us e a tool, s uch as[...]

Troublesh ooting 40 4 B Pull out the toner cartridge. Note ❒ Be sure t o hold th e toner c ar- tridge by its handl e. ❒ Keep the to ner cartridge hori- zontal to avoid spilling th e ton- er. C Pus h back th e blue p aper rele ase lever located on th e right. Note ❒ The lever r eleases pressure on the pa per. If you do not push it back, you co[...]

Clearin g a Copy, Fax, o r Print Jam 41 4 F Install the toner cartridge into the machine. Note ❒ Be sure t o hold th e toner c ar- tridge by its handl e. ❒ Keep the to ner cartridge hori- zontal to avoid spilling th e ton- er. G Close the Front Unit. Importa nt ❒ If a paper mi sfeed occurs dur- i n g a c o p y j o b , b e s u r e to s p e c i[...]

Troublesh ooting 42 4 C Close the front unit. When the front unit is closed, the mot or will start running. When the sound of the motor st ops, set paper in t he original po sition and continu e with normal operation. D Make sure that the paper tray is set c orr ectly. Holst en1AE_B asic_F M.book P age 42 Monday , Novembe r 6, 2000 8:1 0 PM[...]

Erro r Messa ges 43 4 Error M essages The following messages may app ear while you are operating or programming the ma chine. NO FILE EXI STS No polling reception op erations have bee n progra mmed. Ther e are n o mes sage s in me mory waitin g for transmission. Incorrec t file nu mber. Chec k the fil e number and try again. TOO MAN Y DEST. The mem[...]

Troublesh ooting 44 4 SERVICE CALL k - kk H Machine is out of order. Switch the power off then on again. If the same message appears, even after doing this , call yo ur service repre- sentative. W CHECK PA PER SI ZE The size of the instal led paper does not match the currently sel ected paper size. Set the paper s ize or install the ap propriate pa[...]

Solutions to Common Problems 45 4 Solutio ns to Common Pro blems If a problem is not c leared, even after performing the Action Required , call your service representative. Problem Required Action STANDBY MO DE Not hing h appen s when the switch is tur ned on. Check the pow er cord. Is it prop erly plugged in to the outlet? Plug it in firmly. SET D[...]

Troublesh ooting 46 4 TRANS MISSION The origina l is not pull ed into the Automatic Doc ument Feed- er. In case panel disp lay is not changed to “ DIAL FAX NUMBER ” , you did not feed the docume nt far enough into the Automati c Documen t Feeder. Insert the docum ent into the Automatic Document Feeder until it stops. Retransmit. Do user mainten[...]

Solutions to Common Problems 47 4 Frequent original misf eeds (Multi feed s) Incorrect positioning of orig inals Put the document i n the Automatic Docume nt Feeder cor- rectly. See P.11 “ Memory Transmission ” . Incorre ct alignment of originals Align the edges of the document. S ee P.10 “ Suitab le Docu- ment Types ” . Curle d pages Flatt[...]

Troublesh ooting 48 4 Transmission ca nnot take place; CLEA R ORIG INAL appears. The docu ment is jammed in th e Automatic Document Fee d- er. Remove the jammed document. See P.38 “ Clearing a Docu- ment Jam ” The docu ment may be longe r than the maxi mum limit (see Chapter 11, “ Document an d Paper Spec ification s ” in the Ad- vanced Fea[...]

Solutions to Common Problems 49 4 Copies are wrinkled. Is the copy paper set at an angle? Make sure the paper is set correctly. See P.33 “ Loading Paper into the Paper Tray ” Make sure the pape r tray is installed c orrectly. Se e the setup guid e, “ Before You Use This Machine ” . Copy paper m isfeeds occur fre - quently. Is the proper pap[...]

50 INDEX A Add Toner in dicator , 5 Arrow k eys , 5 Automatic Document Feed er (ADF) , 3 Auto mode , 18 C Cancel ing a Memory Transmis sion , 14 Before s tart is pre ssed , 14 During Tran smission , 14 While the documen t is being scanned in , 14 While the messag e is awaiting transmi ssion (Func tions 21) , 14 Canceling an Immediat e Transmis sion[...]

51 P Pap er , 33 Pap er Tr ay , 3 Pap er Tr ay Ext ensi on , 3 Part Names Front View , 3 Rear View , 4 Pause/Re dial key , 6 Pow er S ocket , 4 Pow er S witc h , 3 Print D elivery Tr ay , 3 Progr ammi ng FAX HE ADER , 21 FAX NUM BER , 21 Fax Numb ers , 23 Group , 26 Group key , 29 OWN NAME , 21 Quick Dia l Numbers , 23 Speed Dial Nu mbers , 24 Q Qu[...]

52 AE AE H538 MEMO Holst en1AE_B asic_F M.book P age 52 Monday , Novembe r 6, 2000 8:1 0 PM[...]

In accor dance with IEC 60417, t his machine us es the fol lowing s ymbols for the main p ower swi tch: a a a a means POWER O N. b b b b means POWER OFF. Copyr ight © 2000 Ric oh Co., Ltd. Holst en1AE_B asic_F M.book Page 1 T hursday, O ctober 26, 2000 3:55 P M[...]

FAX1400L O perating Instructions RICO H COMPAN Y, LTD. 15-5, Mi nami Aoyam a 1-chome, Minato- ku, Tokyo 107 -8544, Ja pan Phone: +8 1-(0)3- 3479-3111 Ricoh shall not be responsi ble for any damage or e xpense that may result from the use of parts other than recom- mende d parts. For good copy quality, Ric oh recommends that you use genuine Ricoh to[...]