Ricoh H5676 manual

Operating Instructions Scanner Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine. Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Delivering Sca[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manual for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using t he machine. This manual provides an introductio n to the functions of the mac hine. It also explains the control panel , preparation procedures for us[...]

ii • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Li te • DeskTopBinder Lite Setup Guide • DeskTopBinder Int roduction Guide •A u t o D o c u m e n t L i n k G u i d e Note ❒ Manuals provided are specifi[...]

iii TABLE OF CONTENTS Manual for This Machine ................................................ ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... ........... .............. .............. ........... .............. ..........[...]

iv 3. Delivering Scan Files Before Delivering Scan Files .............................................................................. 71 Delivering Scan Files ............. ... ........... .............. ........... .............. ............ .............. ... 71 Preparation for Delivering ......... .................................. ..........[...]

v Values of Various Set Items for Transmission/Delivery Function ................ 129 Transmission ......... ............ .............. .............. ........... .............. .............. ........... ....... 129 The Network Delivery Function .................. .............. .............. ................. .............. . 131 Specifications[...]

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1 How to Read This Manual This section descr ibes how to read th is manual th rough symbols use d. Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the "Safety Inform[...]

2 Scanner Mode This section describes functions you can use in the scanner mode. For details about each f unction, see respective chap ters. ❖ Sending scan files There are several method s you can use to send captured data as files to com- puters. The following functions are available on ly when Function Upgrade Option is installed: • Sending s[...]

3 Display and Key Operation 1. Selection keys Press to select an item displayed at the bottom of the screen. Example: the standby screen • When the instruction "press [] to switch to the E-mail screen" is given in this manual, press the left se lection key. • When the instruction "press [ Manual ] " is given in this manual, [...]

4 Scanner Features This section e xplains Scanne r Features set tings. To display the Scanner Features screen, press { User Tools/Counter } . For de tails about setting methods, see General Settings Guide. Important ❒ The Scanner Feat ures screen is displayed only whe n Function Upgrade Op- tion is installed. ❖ Scan Settings ❖ Destination Lis[...]

5 ❖ Send Settings ❖ Administrator Tools Items Description TWAIN Standby Time Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scan- ning is in progress. File Type Priority Allows you to spec ify the default file format of scan files. Compression (B&W) Allows you to spec ify a compres[...]

6[...]

7 1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Int ernet. Before Sending Scan Files by E-mail This section ex plains the necess ary prep arations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section out lines the fun ction f[...]

Sending Scan Files by E-mail 8 1 Preparation for Sending by E-mail This section explains the preparation an d settings for sending scan files by e- mail. Important ❒ This function is available only when Function Upgrade Option is installed. A Connect the machine to the network. Connect the machine to the network usin g an Ethernet or IEEE 1394 ca[...]

Before Sending Scan Files by E-mail 9 1 Registering E-mail Address to Address Book You can registe r frequently used e - mail addresses to the address book. You can register frequently used e-mail addresses in the a ddress book. Register e-mail addresses in [ Address Book Management ] under [ Administrator Tools ] from [ System Settings ] . Address[...]

Sending Scan Files by E-mail 10 1 E-mail Screen This section explains the screen layo ut when sending scan files by e- mail. ❖ Main screen ❖ When a destination is entered manually ❖ When a group is select ed for destination ALO001S ALO002S ALO020S[...]

Before Sending Scan Files by E-mail 11 1 1. E-mail icon Indicates that the E-mail sc reen is dis- played. 2. Destination field Displays a selected destination . If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected. To check the selected destination, press { Check Destination } . 3. E-ma[...]

Sending Scan Files by E-mail 12 1 Basic Procedure for Sending E-mail This section descri bes the basic operat ion for sending scan files by e-mail. Important ❒ This function is available only when Function Upgrade Option is installed. A Make sure that no previous settings remain. If a previous setting remains, press { Clear Modes } . B If the Net[...]

Basic Procedure for Sending E-mail 13 1 G Press { Start } . Scanning starts. You must press { q } to send scan files that are scanned from the exposure glass. Scan files that are scanned from the ADF are sent immediately. H If you still have originals to send, place them on the machine, and then press { Start } . Repeat this step until all original[...]

Sending Scan Files by E-mail 14 1 Specifying Destination This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: To specify a e-mail destination: • Select a destination registered to a Quic k Dial key • Select a destination from the machine’s address book • Enter an e-ma[...]

Specifying Destination 15 1 Selecting a destination from a list Use the following procedure to se lect a destination from the list. A Press { Search Destination } . B Press {U} or {T} to select [ Display Des tination List ] , and then press { OK } . C Press {U} or {T} to select the destination from the list, and then press {V} . The check box on th[...]

Sending Scan Files by E-mail 16 1 Using a registration number to select a destination Select the destination from the machine’s ad dress book using its registration number. A Press { Search Destination } . B Press {U} or {T} to select [ Search by Registration No. ] , and then press { OK } . C Use the number keys to enter the thre e-digit number a[...]

Specifying Destination 17 1 E Press { OK } . Note ❒ If under [ System Settings ] , [ LDAP Se arch ] is set to [ On ] , a screen to select a search object appears when you press { Search Destination } . On the scr een, select [ Search Address Book ] , and then press { OK } . Searching for a destination by name Use the following procedure to search[...]

Sending Scan Files by E-mail 18 1 D Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side of th e selected destination is selected. E Press { OK } . Note ❒ Up to 100 destinations can be displayed as search results. ❒ If under [ System Settings ] , [ LDAP Se arch ] is set to [ On ] , a screen to select [...]

Specifying Destination 19 1 C Enter the beginning of the e-mail address, and then press { OK } twice. Destinations th at match the sear ch conditions are displayed. D Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side of th e selected destination is selected. E Press { OK } . Note ❒ If under [ System [...]

Sending Scan Files by E-mail 20 1 Manual Entry of an E-mail Address This section ex plains how to ent er an e-mail addre ss manually. A Press [ Manual ] . B Enter the e-mail address. C Press { OK } . Note ❒ Depending on the security settings, [ Manual ] ma y not be displayed. Fo r de- tails, consult the administrator . ❒ To modify or change an [...]

Specifying Destination 21 1 Searching for a Destination in the LDAP Server By accessing an LDAP server, you can se arch for destinations and select them. Important ❒ To use this function, you must connect an LDAP serv er to the network. In ad- dition, under [ System Settings ] , you must register the server and set [ LDAP Search ] to [ On ] . For[...]

Sending Scan Files by E-mail 22 1 E Select [ Advanced Search ] , and then press { OK } . F Specify the search conditions. The following example uses fuzzy search by destination name. Select [ Name ] , and then press { OK } . G Enter the beginning of the destination name. Whether the search is based on surnam e or first name depends on how the admin[...]

Specifying Destination 23 1 K Press [ Search ] . Destinations th at match the sear ch conditions are displayed. L Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side of th e selected destination is selected. M Press { OK } . Note ❒ Up to 100 destinations can be displayed as search results. ❒ If an e [...]

Sending Scan Files by E-mail 24 1 • [ Exact Match ] : The names which correspond to an entered character or char- acters are targeted. Example) To find "ABC", enter "ABC". • [ Fuzzy Search ] : a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.129 “E-mail”[...]

Specifying Destination 25 1 Checking Selected Destinations This section ex plains how to ch eck selected destin ations. There are tw o methods you can us e to check them: ❖ Checking in the destination field You can use the destination field to check which destination is selected. If multiple destinatio ns are selecte d, press {U } or {T} to displ[...]

Sending Scan Files by E-mail 26 1 Registering Manually-Entered E-mail Address to Address Book This section e xplains how to register a manually entered destination in the ma- chine's address book. You ca n also register a destinat ion selected from the LDAP server to the address book. A Press { Check Destination } . B Press {U} or {T} to displ[...]

Specifying Destination 27 1 E Press { Escape } . Note ❒ Depending on the security settings, [ Program ] may not appear. In such case, you cannot complete the registra tion.[...]

Sending Scan Files by E-mail 28 1 Specifying Sender This section explains how to specify the e-mail sender. To send e-mails, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: • Select a sender registered to a Quick Dial key • Select a sender from the machine's address book list • [...]

Specifying Sender 29 1 Selecting a Sender Register ed to a Quick Dial Key This section explains how to select a sender registered to a Quick Dial key. For details about how to register e-mail senders to Quick Dial keys, see General Settings Guide. A Press [ Options ] . B Select [ Sender's Name ] , and then press { OK } . C Press the Quick Dial[...]

Sending Scan Files by E-mail 30 1 Selecting a Sender from the List This section explains how to select a se nder from the machine's address book list. A Press [ Options ] . B Select [ Sender's Name ] , and then press { OK } . C Press { Search Destination } . D Press {U} or {T} to select [ Display Des tination List ] , and then press { OK [...]

Specifying Sender 31 1 F Press { OK } . G Press { OK } . "Programmed" app ears, and then th e Send Options scre en reappears. Using a Registration Number to Specify a Sender Name This section explains how to select a sender by entering his/her registration number. A Press [ Options ] . B Select [ Sender's Name ] , and then press { OK[...]

Sending Scan Files by E-mail 32 1 D Press {U} or {T} to select [ Search by Registration No. ] , and then press { OK } . E Use the number keys to enter the three-digit number assigned to the send- er, and then press { OK } . Example: To en ter 001 Press { 1 } , and then press { OK } . F Press {V} . The check box on the left side of the selected send[...]

Specifying Sender 33 1 Searching for a Sender by Name This section ex plains how to sea rch by name for a sen der in the machin e's ad- dress book. A Press [ Options ] . B Select [ Sender's Name ] , and then press { OK } . C Press { Search Destination } . D Select [ Search by Name ] , and then press { OK } . E Enter the beginning of the s[...]

Sending Scan Files by E-mail 34 1 F Press {U} or {T} to select the sender, and then press {V} . The check box on the left side of the selected sender is selected. G Press { OK } . H Press { OK } . "Programmed" app ears, and then th e Send Options scre en reappears. Note ❒ Up to 100 destinations can be displayed as search results.[...]

Specifying Sender 35 1 Searching for a Sender by E-mail Address This section explains how to search by e-mail address for a sender in the ma- chine's address book. A Press [ Options ] . B Select [ Sender's Name ] , and then press { OK } . C Press { Search Destination } . D Select [ Search by E-mail Address ] , and then press { OK } . E En[...]

Sending Scan Files by E-mail 36 1 F Press {U} or {T} to select the dest ination, and then press {V} . G Press { OK } . H Press { OK } . "Programmed" app ears, and then th e Send Options scre en reappears. Note ❒ Up to 100 destinations can be displayed as search results.[...]

Checking the E-mail Results 37 1 Checking the E-mail Results This section explains the items that appear on the screen a nd how to display Transmission Files Status. Press { Job Information } to display Transmission Fi les Status. You can use this screen to check E-mail, Scan to Folder, and delivery results. ❖ Transmission Files Status 1. Date / [...]

Sending Scan Files by E-mail 38 1[...]

39 2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Scan Files by Scan to Folder This section ex plains the necess ary prep arations and the procedure for sending scan files by Scan to Folder. Outline of Sendi[...]

Sending Scan Files by Scan to Folder 40 2 Sending scan files to the FTP server 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored [...]

Before Sending Scan Files by Scan to Folder 41 2 Sending scan files to NetWare server 1. This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. 2. NetWare server You can use this server to share files ove r the network via NetWare. By sending im- age data to the server, images can b[...]

Sending Scan Files by Scan to Folder 42 2 Preparation for Sending by Scan to Folder This section explains the pre paration and settings for sending scan files by Scan to Folder. Important ❒ This function is available only when Function Upgrade Option is installed. ❒ Files can be sent to shared folders on client computers. ❒ Files can also be [...]

Before Sending Scan Files by Scan to Folder 43 2 Registering Destination Folders to Address Book You can register the addresses of freque ntly-used dest ination folders in the ad- dress book. Register the folder addresses in [ Address Book Management ] under [ Administrator Tools ] from [ System Settings ] . These addresses can also be registered a[...]

Sending Scan Files by Scan to Folder 44 2 Scan to Folder Screen This section describes the screen layout wh en sending scan files by Scan to Folder. ❖ Main screen ❖ When a destination is entered manually ❖ When a group is select ed for destination ALO003S ALP005S ALO021S[...]

Before Sending Scan Files by Scan to Folder 45 2 1. Scan to Folder ico n Indicates that the Scan to Folder screen is displayed. 2. Destination field Displays a selected destination . If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected. To check the selected destination, press { Check D[...]

Sending Scan Files by Scan to Folder 46 2 Basic Procedure for Sending by Scan to Folder This sectio n describes th e basic opera tion fo r sending scan files by Scan to Folder. Important ❒ This function is available only when Function Upgrade Option is installed. A Make sure that no previous settings remain. If a previous setting remains, press {[...]

Basic Procedure for Sending by Scan to Folder 47 2 H After all originals are scanned, press { q } . Transmission starts. Note ❒ If you have selected two or more destinations, the de stinations can be made to appear one by one by pressing {U} or {T} . ❒ To cancel a selected dest ination, display the destin ation in the destination field, and the[...]

Sending Scan Files by Scan to Folder 48 2 Specifying a Destination Folder This section ex plains how to spec ify Scan to Fo lder destinatio ns. You can send a file by Scan to Fold er by any of the following methods: • Select a destination registered to a Quic k Dial key • Select a destination registered in the machine’s address book • Send [...]

Specifying a Destination Folder 49 2 Selecting a Destination Registered in the Machine’s Address Book This section explains how to select a de stination from the machine’s address book. Important ❒ To use this function, you must register destinations in [ System Settings ] in advance. There are four methods of selecting a destination that is [...]

Sending Scan Files by Scan to Folder 50 2 C Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side of th e selected destination is selected. Repeat this step to add more destinations. D Press { OK } . Note ❒ To cancel a selected destination, press {U} or {T} to select the target des- tination, and then pr[...]

Specifying a Destination Folder 51 2 C Using the number keys, enter the three-digit registration number assigned to the destination, and then press { OK } . Example: To en ter 002 Press { 2 } , and then press { OK } . D Press {V} . The check box on the left side of th e selected destination is selected. E Press { OK } . Searching for a destination [...]

Sending Scan Files by Scan to Folder 52 2 B Select [ Search by Name ] , and then press { OK } . C Enter the beginning of the des tination name, and then press { OK } twice. Destinations th at match the sear ch conditions are displayed. D Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side of th e selecte[...]

Specifying a Destination Folder 53 2 Search for a destination by folder path Use the following procedure to search by folder path for a de stination in the ma- chine's address book. A Press { Search Destination } . B Select [ Search by Folder Name ] , and then press { OK } . C Enter the beginning of the folder path, and then press { OK } twice[...]

Sending Scan Files by Scan to Folder 54 2 E Press { OK } . Note ❒ Up to 100 destinations can be displayed as search results. Sending Scan Files to a Shar ed Folder on the Network This section explains how to specify th e destination when sending files to a shared network folder. Important ❒ A shared folder must be created on a client computer i[...]

Specifying a Destination Folder 55 2 C Select [ Manual Entry ] , and then press { OK } . D Enter the path to the destination folder, and then press { OK } . The following is an ex ample of a path wher e the folder name is “user” and the computer name is “desk01”: desk01user Instead of specifying the destination using its computer name, y[...]

Sending Scan Files by Scan to Folder 56 2 H The test result appears. Press [ Exit ] . I Press { OK } . Note ❒ If authentication is requi red to acce ss the folde r, the login screen appears. Enter the user name and password. ❒ If you change the protocol after en tering the path name, user name, or password, a confirmation message appears. ❒ I[...]

Specifying a Destination Folder 57 2 Specify the path by browsi ng to a destination folder Use the following procedure to spec ify a destination folder path by browsing computers on the network. A Press [ Dest.: ] . B Select [ SMB ] , and then press { OK } . C Press [ Browse Network ] , and then { OK } . A list of domains or work groups on the netw[...]

Sending Scan Files by Scan to Folder 58 2 F A login screen appears if authentication is required. Enter a user name and password used to log on to the client computer, and then press { OK } . G Select the destination folder, and then press [ Apply ] . If you cannot find the destination folder, press {U} or {T} . Select the folder, and then press { [...]

Specifying a Destination Folder 59 2 Note ❒ If authentication is requi red to acce ss the folde r, the login screen appears. Enter the user name and password. ❒ If you change t he protocol afte r entering t he path name, user name, or pass- word, a confirmation message appears. ❒ If you press [ Cancel ] while browsing the networ k, the Path E[...]

Sending Scan Files by Scan to Folder 60 2 C Enter the FTP server name, and then press { OK } . Instead of specifying the destination using its server name, you can also use its IPv4 address. D If you change the port number specified under [ System Settings ] , enter a new number using the number keys, and then press { OK } . E Enter the user name, [...]

Specifying a Destination Folder 61 2 H Press [ Com.Test ] . A connection test starts. I The test result appears. Press [ Exit ] . J Press { OK } . Note ❒ If you change the protocol after en tering the path name, user name, or password, a confirmation message appears. ❒ The connection test may take time. ❒ You can reg ister the de stination pa[...]

Sending Scan Files by Scan to Folder 62 2 Entering the path to a destination fold er Use the following procedure to enter the path to an NDS tree or NetWare se rver manually. A Press [ Dest.: ] . B Select [ NCP ] , and then press { OK } . C Select the connection type. Press [ NDS ] to specify the folder in the NDS tree. Press [ Bindery ] to specify[...]

Specifying a Destination Folder 63 2 F Enter a user name used to log on to the NDS tree or NetWare server, and then press { OK } . If you select [ NDS ] for connect ion type, enter the u ser name, and then enter the name of the context co ntaining the user object. If the user name is “ user” and the name of the Context is “context”, the use[...]

Sending Scan Files by Scan to Folder 64 2 ❒ Even if the connection test was successful, the machine may fail to transfer the file if you do not have write privil eges for the file or there is not enough free hard disk space. ❒ You can reg ister the de stination pat h in the mach ine’s addres s book. For details, see “Registering Manually-E [...]

Specifying a Destination Folder 65 2 E Select the NDS tree or NetWare server that cont ains the required destina- tion folder, and then press { OK } . A list of NDS tree contexts or NetWare server volume s appears. F A login screen appears if authentication is required. Enter a user name and password, and then press { OK } . G Select a context or v[...]

Sending Scan Files by Scan to Folder 66 2 J The destination is displayed. Check the destination is correct, and then press { OK } . Note ❒ If you change t he protocol afte r entering t he path name, user name, or pass- word, a confirmation message appears. ❒ Only folders that you have the read privileges for are displ ayed. ❒ If the language [...]

Specifying a Destination Folder 67 2 Checking Selected Destinations This section ex plains how to ch eck selected destin ations. A In the destination field, check which destinations are selected. If multiple destinatio ns are selecte d, press {U } or {T} to display the destina- tions in the order they were selected. Note ❒ Press { Check Destinati[...]

Sending Scan Files by Scan to Folder 68 2 Registering Specified Destination Folder Path to Address Book Th i s s e ct i o n e x pl a i n s ho w t o r e gi s t e r f ol d e r p a th s y o u h av e e n t er e d m a n u al l y o r specified by browsing the networ k to the machine's address book. A Press { Check Destination } . B Press {U} or {T} [...]

Checking the Scan to Folder Results 69 2 Checking the Scan to Folder Results This section explains the items that appear on the screen a nd how to display Transmission Files Status. Press { Job Information } to display Transmission Files Status. You can use this screen to check E-mail, Scan to Folder, and delivery results. ❖ Transmission Files St[...]

Sending Scan Files by Scan to Folder 70 2[...]

71 3. Delivering Scan Files The ScanRouter delivery software ena bles you to deliver scan files by various methods. Before Delivering Scan Files This section describes the necessary pr eparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanne r, you need a delivery scanner on which the opt[...]

Delivering Scan Files 72 3 Preparation for Delivering This section ex plains the pre paration and settings for delivering scan files. Important ❒ This function is available only when Function Upgrade Option is installed. ❒ The network delive ry scanner requires a delivery server that has software such as the optional ScanRouter delivery softwar[...]

Before Delivering Scan Files 73 3 Installing DeskTopBinder Lite from Provi ded CD-ROM This section explains how to us e the supplied "Scanner/PostScript ® Drivers and Utilities" CD-ROM to install DeskTopB inder Lite on a client computer. To view or receive files del ivered to in-trays, you must first install DeskTop- Binder Lite on the c[...]

Delivering Scan Files 74 3 Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. ❖ Main screen ❖ When a destination is entered manually 1. Network Delivery Scanner icon Indicates that the Network Delivery Scanner screen is displayed. 2. Destination field Displays a selected destination[...]

Before Delivering Scan Files 75 3 5. [ Options ] Press to make the scan settings and spec- ify formats of files you want to send. 6. [ Add Dest ] When selecting multiple destinations af- ter a manual entry of an e-mail address, press [ Add Dest ] , and then enter the e-mail address of the destination. 7. [ EditDest ] When changing an e-mail address[...]

Delivering Scan Files 76 3 Basic Delivery Procedure This section describes the ba sic operation for delivering scan files using the net- work delivery scanner. Important ❒ This function is available only when Function Upgrade Option is installed. ❒ You must register destinations and se nders in advance using the ScanRouter delivery software ins[...]

Basic Delivery Procedure 77 3 F Press [ Options ] , select [ Sender's Name ] , and then specify the sender. If you specify the sender, data about the sender will be attached to the deliv- ered file. Select the s ender from those r egistered in th e delivery server. Fo r de- tails, see “Specifyin g a Destination”. G Press { Start } . Scanni[...]

Delivering Scan Files 78 3 Reference p.95 “Various Scan Settings” p.79 “Specifying a Destination” p.20 “Manual Entry of an E-ma il Address”[...]

Specifying a Destination 79 3 Specifying a Destination This section expl ains how to specif y delivery destina tions. You can select delivery destinations regi stered in the “Destination List” of the delivery server by any of the following methods: • Select a destination using the Quick Dial ke ys • Select a destination registered in the ?[...]

Delivering Scan Files 80 3 Selecting a destination from the list Use the following procedure to se lect a destination from the list. A Press { Search Destination } . B Press {U} or {T} to select [ Display Des tination List ] , and then press { OK } . C Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side [...]

Specifying a Destination 81 3 Using a registration number to select a destination Select a destination by en tering its Short ID n umber (registered using the Scan - Router delivery software). For details ab out how to se t Short IDs, see t he manu- als supplied with the ScanRo uter delive ry softwar e. A Press { Search Destination } . B Press {U} [...]

Delivering Scan Files 82 3 E Press { OK } . Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server's Destination List. A Press { Search Destination } . B Select [ Search by Name ] , and then press { OK } . C Enter the beginning of the des tination name, and then press { OK } t[...]

Specifying a Destination 83 3 E Press { OK } . Note ❒ Up to 100 destinations can be displayed as search results. Searching for a dest ination by comment Use the following procedure to search by comment for a destination in the de- livery server's Destin ation List. The Se arch by Comment function se arches for a destination using the comment[...]

Delivering Scan Files 84 3 D Press {U} or {T} to select the dest ination, and then press {V} . The check box on the left side of th e selected destination is selected. E Press { OK } . Checking Selected Destinations This section ex plains how to ch eck selected destin ations. A In the destination field, check which destinations are selected. If mul[...]

Checking the Status of Delivery 85 3 Checking the Status of Delivery This section ex plains which ite ms can be displayed on the screen and how to dis- play Transmission Files Status. To display Transmission Files Status, press { Job Information } . You can use this screen to check E-mail, Scan to Folder, and delivery results. ❖ Transmission File[...]

Delivering Scan Files 86 3[...]

87 4. Using the Network TWAIN Scanner Function You can use this machine to scan originals into a client computer over the net- work. When Using as a TWAIN Scanner This section ex plains the necessary pr eparations and th e procedure for us ing the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driv[...]

Using the Network TWAIN Scanner Function 88 4 Outline of the TWAI N Scanner Function This section o utlines the network TWA IN scanner funct ion. In the TWAIN scanner mode, you can sh are this machine among multiple com- puters. Therefore, yo u don't have to pr epare a special computer for scanner or reconnect th e scanner and each computer ev[...]

When Using as a TWAIN Scanner 89 4 Preparation for Using the Network TWAIN Scanner This section explains the preparation and settings for using the network TWAIN scanner function. Important ❒ To use the network TWAIN scanner, a TWAIN-compli ant application, such as DeskTopBinder, must be installed on the client computer. DeskTopBinder Lite is on [...]

Using the Network TWAIN Scanner Function 90 4 Installing TWAI N Driver from Provided CD-ROM This section explains how to install the TWAIN driver on a c lient computer from the supplied “Scanner/PostS cript ® Drivers and Utilities” CD-ROM. To use the TWAIN scanner function, you need to install the TWAIN driver on the client computer. A Start W[...]

Basic Procedure for Scanning Files Using TWAIN Scanner 91 4 Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operatio n for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compli ant application, such as DeskTopBinder, and the TWAIN driver must be installed on t[...]

Using the Network TWAIN Scanner Function 92 4 K Enter the file name, and then click [ OK ] . The DeskTopBinder viewer closes and th e image is stored in DeskTopBinder Lite. Note ❒ If you hav e already sele cted a scanne r, you do not n eed to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan f[...]

Basic Procedure for Scanning Files Using TWAIN Scanner 93 4 The following table s hows the relationsh ip between the original orientation and the Scanner Control dialog box settings: Placing an Original on the Exposure Glass Placing an Original in the ADF/ARDF Note ❒ Originals are normally rectangular ( ) or horizontally lo ng ( ). However, the t[...]

Using the Network TWAIN Scanner Function 94 4 When scanning originals of mi xed sizes using TWAIN scanner This section describes differences you need to be aware of when using the TWAIN scanner to scan originals of the same width but different length, such as 11" × 17" & 11" × 8 1 / 2 ". •I f [ Auto detect(Mixed-size) ] [...]

95 5. Various Scan Settings This section descr ibes various scan settings. Specifying Send Options This section descri bes procedur e for specifying send options. Resolution Select resolution for scanning originals. Select [ 100dpi ] , [ 200dpi ] , [ 300dpi ] , [ 400dpi ] , or [ 600dpi ] as the scanning resolution. A Press [ Options ] . B Press {U}[...]

Various Scan Settings 96 5 Original Orientation This section explains how to correctly display the top/bottom orie ntation of scanned originals on a client computer scre en. A Press [ Options ] . B Press {U} or {T} to select [ Original O rientation ] , and then press { OK } . C Select or for the same orienta tion as the original, and then press { O[...]

Specifying Send Options 97 5 To correctly display the top/bottom or ie ntation of the scanned original on a client computer, the placement of th e original and the settings made on the control panel must match. The following table s hows the relationsh ip between the original orientation and the control panel settings. Placing an Original on the Ex[...]

Various Scan Settings 98 5 Original Setting This section e xplains the set tings for scanni ng face of orig inals. Important ❒ This function is not availa ble unless ARDF is installed. A Press [ Options ] . B Press {U} or {T} to select [ Original Setting ] , and then press { OK } . C Select [] to scan one-sided originals, and then press { OK } . [...]

Specifying Send Options 99 5 Scan Size Select the size of the original t o be scanned. The following items and sizes can be selected: ❖ [ Auto Detect ] Scans original sizes using the automatic size detect function. ❖ Template size 11 × 17 L , 8 1 / 2 × 14 L , 8 1 / 2 × 13 L , 8 1 / 2 × 11 K , 8 1 / 2 × 11 L , 5 1 / 2 × 8 1 / 2 K , 5 1 / 2[...]

Various Scan Settings 100 5 D Press { Escape } . Note ❒ If [ Custom Size ] is selected, the dimensions of the scan area (width and length) can be specified in inch. Relationship of Original of Mixed Sizes and Scan Size This section explains differe nces you need to be aware of when scanning origi- nals of the same width but different length (such[...]

Specifying Send Options 101 5 Specifying Custom Size This section ex plains how to spec ify a custom size . To scan a custom size original, meas ure its width and le ngth, and ente r these fig- ures as the "Width" and "Length" settings. The following figure shows the "Wid th" and "Length" of an original. ❖ [...]

Various Scan Settings 102 5 A Press [ Options ] . B Press {U} or {T} to select [ Scan Size ] , and then press { OK } . C Press {U} or {T} to select [ Custom Size ] , and then press { OK } . D Using the number keys, enter the horizontal length, and then press { OK } or { q } . E Using the number keys, enter the vertical length, and then press { OK }[...]

Specifying Send Options 103 5 How to set originals to scan them by custom size This section ex plains how to pl ace origin als you want to scan at Custom Size. ❖ Original orientation setting Under [ Original Orientation ] , select [] or [] according to the o rienta- tion of your original . To display [ Original Ori entation ] , on the Scan ner Fe[...]

Various Scan Settings 104 5 Mixed Size Mode This section explains how to set the mach ine to detect the length of individual originals when scanning a batch of origin als that are the same width but differ- ent length. A Press [ Options ] . B Press {U} or {T} to select [ Mixed Sizes ] , and then press { OK } . C Select [ On ] , and then press { OK [...]

Specifying Send Options 105 5 Note ❒ To set origi nals of the same width and different length at the same time, set them according to the chart below. ❒ The following combinations of or iginal sizes are available: 11” × 17” L & 8 1 / 2 ” × 11” K , 8 1 / 2 ” × 11” L & 5 1 / 2 ” × 8 1 / 2 ” K . AMW012S[...]

Various Scan Settings 106 5 Specify a Subject This section explains how to specify the e-mail subject. A Press [ Options ] . B Press {U} or {T} to select [ Attach Subject ] , and then press { OK } . C Enter the subject, and then press { OK } . "Programmed" app ears, and then th e Send Options scre en reappears. D Press { Escape } .[...]

Specify a Subject 107 5 Specifying a File Type This section explain s the procedure for selecting a file ty pe. Important ❒ To deliver files, set the file type us ing the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery softw are. You can select one of t he following file t ypes: • Single Page:TIFF/[...]

Various Scan Settings 108 5 Stamp This section explains the procedure for stamping on originals scanned from the ADF. Important ❒ To enable stampin g, you must install the optional Refax stamp cartridge. A Press [ Options ] . B Press {U} or {T} to select [ Stamp ] , and then press { OK } . C Select [ On ] , and then press { OK } . "Programme[...]

Specify a Subject 109 5 Setting Security to PDF File This section ex plains security s ettings for PDF f iles. Use security settings to prevent unauthorized acce ss to PDF files. Important ❒ Security settings can be made for PDF files only . Coding PDF file Set a password to protect and encrypt a PDF file. Only users who have the pass- word can o[...]

Various Scan Settings 110 5 E Enter a password, and then press { OK } . The password entered here will be required to open the PDF file. F Enter the password again, and then press { OK } . "Programmed" appears, and then the PD F Security Encryption screen reap- pears. G Press { Escape } twice. Note ❒ A document password cannot be th e s[...]

Specify a Subject 111 5 Selecting an encryption level for a PDF file This section ex plains how to sel ect an encryption level for a PDF file. A Press [ Options ] . B Press {U} or {T} to select [ PDF Security Encryption ] , and then press { OK } . C Select [ Encryption level ] , and then press { OK } . D Select [ 40 bit ] or [ 128 bit ] , and press[...]

Various Scan Settings 112 5 Changing Permissi ons for PDF File Set a Master Password to restrict unauth orized printing , changing, copying, o r extracting of a PDF fil e's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is poss ible only for scan fi les sent by e-mail or Scan t[...]

Specify a Subject 113 5 E Enter a password, and then press { OK } . Th e p a s s wo r d e n t er e d h e r e w i l l b e r e q u i re d t o c h an g e t h e s e c u r i ty s e t t in g s o f the PDF file. F Enter then password again, and then press { OK } . "Programmed" appears, and then the PD F Security Permissions screen reap- pears. G[...]

Various Scan Settings 114 5 The following is a procedu re to proh ibit printing of scanned PDF files. I Select [ Print ] , and then press { OK } . J Select [ Prohibit ] , and then press { OK } . "Programmed" appears, and then the PD F Security Encryption screen reap- pears. You can apply multiple securi ty settings to a PDF file. K Press [...]

Selecting Original Type 115 5 Selecting Original Type Select an original type. Use the { Full Color/ B&W } and { Original } keys in combination to select [ Type 1(Col- or: Text) ] , [ Type 2(Color: Photo) ] , [ Type 3(B&W: Text) ] , or [ Type 4(B&W: Photo) ] as the original type. The following table ex plains { Full Color/ B&W } and[...]

Various Scan Settings 116 5 Note ❒ Make the original type settings under [ Scanner Features ] , [ Original Type Set- ting ] . In [ Original Type Setting ] , you can change settings for [ Type 1(Color: Text) ] , [ Type 2(Color: Photo) ] , [ Type 3(B&W: Text) ] , and [ Type 4(B&W: Photo) ] . By changing these settings, it is also poss ible [...]

Adjusting Image Density 117 5 Adjusting Image Density Adjust the scan density in five levels. A Press { Lighter } or { Darker } to adjust the density. The density indicator " " moves one place per button push. ALP010S[...]

Various Scan Settings 118 5[...]

119 6. Appendix This appendix details specifications of the scanner f unction and explains supple- mentary settings. Relationship between Resolution and File Size This section e xplains the r elationshi p between resolution and original size. Resolution and scan area are inversel y re lated. The higher the resolution is se t, the smaller the area t[...]

Appendix 120 6 When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner This section explains the relationship be tween resolution and scan size when us- ing the E-mail, Scan to Folder, or Network Del ivery Scanner function. ❖ If [ Type 3(B&W: Text) ] or [ Type 4(B&W: Photo) ] is selected as the original type un- der [ Sc[...]

Relationship between Resolution and File Size 121 6 When Using as a Network TWAIN Scanner This section explains the relationship be tween resolution and scan size when us- ing the machine as a TWAIN scanner. If Function Upgrade Option is installed on the machine To specify the scan area or resolution on the machine you are using as a netw ork TWAIN[...]

Appendix 122 6 ❖ If [ 16770K colors ] is selected in [ Col./ Grad.: ] The originals can be scanne d using comb inations marked with in the table if the original orientation is L . Note ❒ B6, A6, and A7 scan sizes must be entered directly. 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4[...]

Relationship between Resolution and File Size 123 6 If Function Upgrade Option is not installed on the machine The following table shows the relationsh ip be tween resolution and scan size when Function Upgr ade Option is not installed in the machine. ❖ If [ Binary(Text) ] , [ Binary(Photo) ] , [ Gray Scale ] , [ 8 Colors ] , or [ 8 Colors(Photo)[...]

Appendix 124 6 ❖ If [ 16770K colors ] is selected in [ Col./ Grad.: ] The originals can be scanne d using comb inations marked with in the table if the original orientation is L . Note ❒ B6, A6, and A7 scan sizes must be entered directly. 150 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4[...]

Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder 125 6 Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder This section explains the relationship between the file type specifie d for scan- ning originals and the file type to whic h files a[...]

Appendix 126 6 Software Supplied on CD-ROM This section ex plains the appl ic ations on the supplied CD-ROM. Quick Install This section ex plains the aut o-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Wi ndows Server2003, or Windows NT 4.0, the installer starts up automatically (auto ru n) to ins[...]

Software Supplied on CD-ROM 127 6 • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800 x 600 pixels, 256 colors or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, an[...]

Appendix 128 6 ❖ Software installed with DeskTopBinder Lite •A u t o D o c u m e n t L i n k Auto Document Link on the client comp uter moni tors in-t rays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delive ry. •R F W r i t e r Instead of printing files created with an application, th[...]

Values of Various Set Items fo r Transmission/Delivery Function 129 6 Values of Various Set Items for Transmission/Delivery Function This section explains the values of va rious transmission/delivery function set- tings. Note ❒ Depending on the type or sett ings of the file or ori ginal, you may not be able to specify the destination or ent er th[...]

Appendix 130 6 Scan to Folder The following table t ells you the maximum values of the Scan to Fo lder function settings. Simultaneous Transmission The following table tells you the maximu m values of settings for using the E- mail and Scan to Folder funct ions simultaneously. Item Maximum value Comments Number of path name charac- ters on SMB 128 [...]

Values of Various Set Items fo r Transmission/Delivery Function 131 6 The Network Delivery Function The following table tells yo u the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- ters 128 alphanumeric charac- ters - Number of e-mail address char- acters 128 alphanumer[...]

Appendix 132 6 Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/ Scan to Folder/ Net- work Delivery Scanner function: Black&White: 42page/min (Original size: A4 K , Original type : Text , Res- olution: 200dpi, Compression (Black & White): On , ITU-T[...]

133 INDEX A Address book , 9 , 43 registering e-mail address , 26 registering folder path , 68 ADF , 1 ARDF , 1 Attach Subject , 106 Auto Document Feeder , 1 Auto Document Feeder capable of scanning both sides of a sheet , 1 Auto-run program , 126 B Bindery , 64 Browse Network , 57 , 64 C CD-ROM , 126 DeskTopBinder Lite , 127 TWAIN driver , 12 6 Ch[...]

134 EN USA B229-8604 R Registration number , 31 , 81 Resolution and file si ze , 119 Resolution and original Size , 12 1 Resolution and scan si ze , 120 Return Receipt , 76 S Scanner driver , 91 Scanner Features , 4 Administrator Tools , 5 Scan Settings , 4 Send Settings , 5 Scanner Mode , 2 ScanRouter delivery software , 71 Scan to Folder , 39 , 4[...]

In accordance with IEC 60417, this machine uses th e following symbols for the main switch: a means POWER ON. b means POWER OFF. Note to users in Canada Note: This Class B di gital apparatus complies wi th Canadian ICES-003. Remarque concernant les utilisateurs au Ca nada Avertissement: Cet appareil numérique de la cl asse B est conforme à la nor[...]

Operating Instructions Scanner Reference EN USA B229-8604[...]