Samsung SF-340 Series manual

P/N:JB68-00903 A Re v . 4 .0 0[...]

i Important Precautions and Safety Information When using this fax machine, t hese basic safety precauti ons should always be followed to reduce risk of fire, electric shock, and injury to persons: 1 Read and understand all instructions. 2 Use common sense whenever operating electrical appliances. 3 Follow all warnings and instructions marked on th[...]

ii 13 Unplug the machine from the telephone jack, PC, and AC wall outlet, and refer servicing to qualified service personnel under the following conditions: • When any part of the power cord, plug, or connecting cable is damag e d or fra yed . • If liquid has been spilled i nto the pr oduct. • If the pr odu ct has been exposed to rain or wate[...]

Table Of Contents iii Contents Chapter 1: Setup and Copying List of features .......... ......... ........... ......... .......... ......... ........... ......... ........... ........ ........... .. ..... ........... ......... .......... ......... 1. 2 Familiarizing yourself with your ne w mach ine ............. .......... .........................[...]

iv Skipping backward or forward ............ .. ........... ....... .. ........ ........... ......... ......... ......... .......... ........ . ......... ........... .... 4.3 Erasing old mess ages you’ve heard ........... ........... ........... ........... ........ ........... ........... ........... ........ . ......... .......... ......... 4.4[...]

Table Of Contents v Cancelling a Print Job ... .. .. ......... .. ......... .. ......... .. .. ......... .. ......... .. ......... .. .. ......... .. ......... .. ..... .. ........ ........... ......... .. 7.7 Using Help ........... ......... .. ......... .. ......... ......... .. ......... .. ........ ... ........ ... ........ .. ......... .. ....[...]

vi[...]

C HAPTER 1 S ETUP AND C OPYING This chapter describes the preliminary setup p rocedure. A full installa ti o n in stru c tio n is ex pl ai ned in the separate Installation Guide. If you are installing or re installing the machine from the beginning, refer t o the Installation Guide provided with the machine.[...]

1.2 List of featur es This machine was designed using the latest technology . It is a full-featured, high-pe rformance mac hine that not only meets, but also exceeds industry standards. The following is a list of its many exciting features: Common feat ures to SF-340 Series (SF-3 40/SF-34 5TP) • Save Ink (see "Copying/r eceiving in Ink Save [...]

S ETUP AND C OPYING 1.3 S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING Familiarizing yourself with your new machine T ake a moment to familiarise yourself with your new machine by looking at t he pictures on the next few pages. Front view 2 Rear view 2. Not[...]

1.4 Control Panel Button name Function Ink Save Used for less ink cons ump ti o n. It to ggles On and Of f. Silent Used when you want to turn of f all sounds made by the machine. My Favorites Used to store the docume nt used frequently and send it conveniently . Cartridg e Change Used to in stall a new cartrid ge or replace an old one. Resolut ion [...]

S ETUP AND C OPYING 1.5 S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING Loading paper T o receive faxes or make copies, you should load the paper in the ASF 3 . Y ou can load approximately 50 sheet s of paper . Before loading th e pap er , see if the p ape r[...]

1.6 The following print media can be used with your machine: Making a copy If you want to save ink while copyi ng or r eceiving a fax, see "Copying/r ecei ving in Ink Save mode" on page 1.8. 1 T urn the page face down and insert it into the document feeder . 2 Adjust the document guide to match the width of the document. 3 Feed the do cum[...]

S ETUP AND C OPYING 1.7 S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING S ETUP AND C OPYING 5 Press Enter when the display shows Date & Time . 6 Set the date and time. Y ou can move the cursor by pressing < or >. • If you enter an invalid number , the machine beeps [...]

1.8 Keypad c h a racter assig nments Copying/r eceiving in Ink Save mode Y our machine has an Ink Save mode to optimize c onsumption of ink when copying and receiving a fax. Press Ink Save . • The button backlights to indicate In k Save mode is active. Fr om now on, ever y printout except r eports will consume less ink. • If you feel the print [...]

C HAPTER 2 P ROGRAMMING AND D IALLING[...]

2.2 Making a phone call Y our new machine provides many ways for making a phone call. Y ou can use either of following: • On-Hook diallin g • Phonebook dialling (One-T ouch and Speed dial) • Directory dialling • r edialling • manua l dialli ng via th e handset as you do with a r egular t elephone On-Hook dialling Y ou do not need to pick [...]

P ROGRAMMING AND D IALLING 2.3 P ROGRAMMING AND D IALLING P ROGRAMMING AND D IALLING P ROGRAMMING AND D IALLING P ROGRAMMING AND D IALLING P ROGRAMMING AND D IALLING P ROGRAMMING AND D IALLING P ROGRAMMING AND D IALLING 4 Enter the name and press Enter . • If you d o not want a name, j ust skip t his step by pressi ng Enter . If you have subscrib[...]

2.4 Searching for a particular first letter 1 Press Phone Book/Mute . 2 Press the button l abelled with the letter you want t o search for . • For example, if you want to fin d the name ‘NE W YORK ’, pr e ss the ‘6’ butt on, which is labelled wi th ‘MNO’. • The machine finds the cl osest entry so you may nee d to specify as clearly [...]

C HAPTER 3 T HE F AX M ACHINE[...]

3.2 Sending a fax Sendin g a fax is very simple i f you follo w the instru ctions starting from here. They will describe how to load the document, set the resolution/contrast and dial the number . Loading document s 1 Load your document(s) top down in t he document tray with t he printed side faci ng away from you. • Be sur e that your docume nt [...]

T HE F AX M ACHINE 3.3 T HE F AX M ACHINE T HE F AX M ACHIN E T HE F AX M ACHINE T HE F AX M ACHINE T HE F AX M ACHINE T HE F AX M ACHINE T HE F AX M ACHINE Setting document resolution and contrast W e recommend you send documents printed using a typewrit er , felt tip pen, black i nk, or LaserW riter . The paper should be white or very light, and [...]

3.4 Automatic redial When you send a fax, if the number you have dial led is busy or there is no answer , the machine will att empt to redial the number every t hree minutes up to two times. Before redialling, the display shows T o redial now , p ress Start Fax . If you want to redial the number immediately , press Star t F ax . Or , press Stop/Cle[...]

T HE F AX M ACHINE 3.5 T HE F AX M ACHINE T HE F AX M ACHIN E T HE F AX M ACHINE T HE F AX M ACHINE T HE F AX M ACHINE T HE F AX M ACHINE T HE F AX M ACHINE Receiving in F AX mode T o se t the machi ne to F AX Mode, press Rcv .Mode/Dar kness repeatedly until Fax Mode is displayed. • In S tandby Mode, F AX appears in the ri ght hand cor ner of th [...]

3.6 Receiving in T A M mode (SF-345TP) If you are an SF-345TP user , you have to activa te/deactivate the T AM Mode by pressing the TA M button, not by Rcv .Mode/Dark ness . Once you press TA M to turn T AM Mode on, the machine returns to Standby Mode after play- ing the message back. T AM appears in the right hand corner of the display and t he TA[...]

C HAPTER 4 T HE A NSWERING M ACHINE This chapter is only for SF-345T P users. If your machin e is SF-340, please refer t o the User ’ s G uide sup- plied by the answering machi ne manufacturer . In this chapter , you w ill learn how to check your T AM greeting message, monitor incoming calls, play/erase messages, and access your machine from a re[...]

4.2 Recording your T A M message The T AM m ess ag e is an outgoing me ss ag e (OG M) which plays w he n ev e r a ca ll co m es in and th e m ac hin e is in T AM Mode. For more information about reception m odes, see "Receiving in T A M mode (SF-345TP)" on page 3.6. 1 Press and hold OGM until you hear a beep. 2 Speak into the microphone o[...]

T HE A NSWERING M ACHINE 4.3 T HE A NSWERING M ACHINE T HE A NSWERING M ACHIN E T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE Playing back messages When there are me ssa ges wa iting to be heard, the TA M button flashes and the di splay shows that you have new messages, [...]

4.4 Erasing old messages you’ve heard The memory of your machine fills up as messages are recorded. Make room for new messages by erasing old messages that you have already l istened to. If the memory becomes full while recording, your machine beeps a warning and disconnects the line. The machine will not function as an answering machine unless y[...]

T HE A NSWERING M ACHINE 4.5 T HE A NSWERING M ACHINE T HE A NSWERING M ACHIN E T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE T HE A NSWERING M ACHINE Using the answering machine fr om a remote phone Y ou don’t need to be at the machine’ s Cont rol Panel to operate the answering machine. If [...]

4.6[...]

C HAPTER 5 A DVANCED F AX In this chapter, you will learn how to use the advanced fax features of your machine. For example, how to send the same documents t o many different locations (B roadcasting) or how to set up your machine to send faxes at a preset time (Delaye d Fax).[...]

5.2 Br oadcasting W ith Broadcasting you can programme your machine to au tomatically scan an d send documents to a num ber of different recipients. The documents are automatical ly erased from memory when Broadcasting is finished. 1 T ur n the document face down and feed it into the machine. 2 Press Menu . 3 Press < or > to choose ADV ANCED [...]

A DVANCED F AX 5.3 A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX Using My Favorites My Favorites enables you to store document s that are fre quentl y faxed and sen d them to selected fax numbers without the originals. Store a document into memory and give t he document an ID name. When you[...]

5.4 Polling Polling enables you (or a remote fax machine) to ret rieve a document. This is useful when a person who has a document to be sent is leaving the office. The person wh o wants to re ceive the document at a later time plac es a call to the machine holding the original, and requests that the document be sent. In other words, it “requests[...]

A DVANCED F AX 5.5 A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX A DVANCED F AX Forwarding a fax or message Fax forwarding While you are away from your home or of fice, you do not have to miss important faxes. Y our machine can forward any faxes it receives to a fax machine at your new location, and it ca[...]

5.6 Received fax r emote notifcation (SF-345TP only) While you are away from your ho me or office, you can know if there is a new fax or not. Y our machine can send a voice message with a recorded num ber you select when the new fax comes in. 1 Press Menu repeatedly , and press Enter when ADV ANCED F AX appears. 2 Select Set Fax Notice by pressing [...]

C HAPTER 6 S PECIAL F EATURES[...]

6.2 Inserting a pause W ith some private tel ephone systems, you must dial an access code (9, for exam ple) and listen for a second dial tone before dialling an outside number . In such cases, you need to i nsert a pause in the number when you are registering Auto Dial such as a One-T ouch or Speed Dial number . If you are asked for the number when[...]

S PECIAL F EATURES 6.3 S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATUR ES S PECIAL F EATURES Using the Mute While talking on the phone via speaker phone or ha ndset, you many want to mute your voice for secret. T o mute a call Press Phone Book/ Mute while speaking. • The display show[...]

6.4 User r eports Y our fax machine can print reports containing useful information - Scheduled Info, System Data, Help repo rt, etc. T o print a report 1 Press Menu respectiv el y un til REPOR TS appears, and press Enter . 2 Choose the report you want by using < or >. 3 Press Enter when the desired report is displayed. The selected report wi[...]

S PECIAL F EATURES 6.5 S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATUR ES S PECIAL F EATURES Re-Printing faxes Y ou may sometimes need to re-print a received fax. Y our machine st ores the most r ecently rece ived faxes in memory . As this memory is filled, old faxes that have be en pr[...]

6.6 Using Short Message Service (SMS) Y our machine supports the short message receiving service. Using this feature, you can receive short messages coming from other machines such as faxes, computers, or mobile phones. When you read or print your messages, the font not s upported by your machine appears as bl ank. See page 9. 4 and page 9.5 for in[...]

S PECIAL F EATURES 6.7 S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATUR ES S PECIAL F EATURES Setup SMS messages The Message Receiving Center numbe r is preset when you buy your machine. When you need to change SMS settings including the message receiving center numbe r and a subaddress[...]

6.8 5 Enter registration number (provide d by telecoms company), press Enter . Editing SMS Center Number(s): 1 Press Menu button repeatedly unt il SHOR T MESSAGE appears, press Enter . 2 Using < or > keys, scroll along to SET SMS , press Enter . 3 REGISTER is displayed in LCD, press Enter . 4 Using < or > keys, scroll to SMS Center No.1[...]

S PECIAL F EATURES 6.9 S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATURES S PECIAL F EATUR ES S PECIAL F EATURES 4 Scroll up or down by pressing < or > to select the option you want to change. 5 Press Enter when the option you want appears in the display . 6 Press < or > to choose the desired [...]

6.10 T AM options (SF-3 45TP only ) Set Junk Fax No. Y ou can pr ohibit your mach ine from uncertified or un wanted junk faxes like spam mail. T o add a nu m- ber as a junk fax you should have at l east one Caller ID detected by the machi ne. Even though yo u have added junk fax num bers , if yo u tu rn ed of f the Caller ID option above, the Jun k[...]

C HAPTER 7 U SING P RINTING This chapter is only for SF-345TP users.[...]

7.2 Making Connection Connect the USB cable which came with your machine. • The “New Hardwar e found” message i s shown, click t he “cancel” button. Installing Samsung Softwar e This printer supports only black print. Y ou must i nstall software using t he supplied CD-ROM af ter you have set up your machine and connected it to your comput[...]

U SING P RINTING 7.3 U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING 3 Choose the installation t ype and click Next . • Ty p i c a l : Pr ogram will be instal led with the most common opt ion s and is recommended for most users. • Custom: Allows you to choo se th e language [...]

7.4 Setting the default printer T o set your printer as the default printer, follow the below steps: 1 Click the W indows St a r t menu. 2 For W indows 98/Me/2000, select Settings and then Printers . For W indows XP , s elect Printers and Faxes . 3 Select the Samsung SF-340_CF-340Series printer . 4 Click the ri ght mouse button on the printer icon [...]

U SING P RINTING 7.5 U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING Uninstalling Softwar e Uninstallation is required if you are upgrading the software or if your instal lation fails. Y ou can uninst all the item using the W indows uninstallShield. 1 Y ou can select St a r t &g[...]

7.6 5 Click Properties if you want to make any adjustments that are appropriate for printing your docum ent. • If you see Setup , Printer , or Options , click that but ton instead. Then click Prope rties in the next scr een. 6 Now you see the Samsung SF-340_CF-340Series Propert ies window , which allows you to access all of information you need w[...]

U SING P RINTING 7.7 U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING U SING P RINTING The Poster Printing option allows you to print a singl e-page document onto 4, 9 or 16 sheets of paper, for the purpose of past ing the sheets together to form one poster-sized document. The S tart Printing fro[...]

7.8[...]

C HAPTER 8 C ARE AND M AINTENANCE[...]

8.2 Cleaning the document scanner T o keep your machine working properly , occasional ly clean the White Roller , AD F Rubber , and the Scanning Glass. If they are dirty , documents sent to another fax machine won’ t be clear . If you turn the power off to clea n th e scanner , documents stor ed in memory will be lost. 1 Open th e Co nt ro l P an[...]

C ARE AND M AINTENANCE 8.3 C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE Replacing the print cartridge When you notice that the print becomes light or Ink Low . Inst al l new ink cartri dge appears in the display , replace the print ca[...]

8.4 Cleaning the printhead If the nozzles seem to be clogged and characters are not printing completely , clean the printhead as described below: 1 Press Menu repeatedly until MAINTENANCE appears, and press Enter . 2 Scroll to Clean Head by pressing < or >, and press Enter . 3 Examine the printed test pattern. • If print qual ity does not i[...]

C ARE AND M AINTENANCE 8.5 C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE Self testing When you want to test if the machine is working correctly , you can check it by running self test . 1 Press Menu repeatedly until MAINTENANCE appears[...]

8.6 Cleaning the cartridge carrier cont acts Befor e cleaning these parts , th ere should be no scheduled job such as Delayed Fax, Send Poll ing, or faxes r eceived into memory . Once you have unplugged the power cor d from the machine, all da ta will be los t. 1 Press Cartridge Change . 2 Open the Control Panel and Cartridge Comp artment Cover and[...]

C ARE AND M AINTENANCE 8.7 C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE LCD err or messages Display S tatus/Solut ion Related to: Adjust scanne r first in Ma in tenance menu The shadin g waveform to be us ed as a reference is corrupte[...]

8.8 Memory Receive d When it toggles with: Ink Low . Install new ink c artridge Load pa p er an d pr ess En te r Install in k cartridge The machine has data stored in memory . Depending on t he mes- sage do as follows : Replace the print cartridge with ne w one. Load the paper , a nd press Enter . There might be a jam. Clear the jam as described in[...]

C ARE AND M AINTENANCE 8.9 C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE Fixing Pr oblems Y our problem may be listed in "LCD error messages" on page 8.7. The chart below shows other problems you can solve yourself. If not, c[...]

8.10 Print quality problems Paper feeding problems Problem Solution Light or blurred ch aracters. Check Ink Level V iew as described in "Ink level view" on page 8.4. If the printer cartridge has completely run out, Ink Low . Install new ink c artridge is dis- played. T o install a new print c artridge, see "Replacing the print cartr [...]

C ARE AND M AINTENANCE 8.11 C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE C ARE AND M AINTENANCE Clearing jams Document jams during transmission If a document jams during transmission or copying, Remove jammed do cument appear s in the di splay . DO NO T pul[...]

8.12[...]

C HAPTER 9 A PPENDIX[...]

9.2 Specifications Item Specification T ype of unit Inkjet Desktop Facs imile T ransceiver Communication System Public Switched T elephone Network (PSTN) and P ABX Compatibility ITU Group3 Compression scheme MH, MR, MMR Modem speed 14400/12000/9 600/7200/ 480 0/2400bps Scanning method CIS (Contact Image Sensor) Input document size 8.5 inches (216mm[...]

A PPENDIX 9.3 A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A sample of ITU #1 chart (r educed to 60.5%)[...]

9.4 Font List for Print[...]

A PPENDIX 9.5 A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX Font List for LCD[...]

9.6 Replacing the fitted plug (UK) Notes for use of this device (New Zealand) Important T he mains lead for this machine is fitted with a standard (BS 1363) 5 amp plug and has a 5 amp fuse. W hen you change or examine the fuse, you must re-fit the correct 5 amp fuse. You then need to replace t he fuse cover. If you have lost the fuse cover, do not [...]

A PPENDIX 9.7 A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX Declaration of conformity (Eur opean countries) Approvals and Certifications T he CE marking applied to this product symbolises Samsung Electronics Co., Ltd. Declaration of Conformity w ith the following applicable 93/68/EEC Directives of the European Union as of th[...]

9.8[...]

A PPENDIX 9.9 A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX A PPENDIX In case of interfer ence (US) Fax branding (US) See "Chapter 1" for instructions on how to enter this information into your Samsung F AX machine’ s memory . In normal operation, your SAMSUNG fax machine produces and uses radio-frequency energy. In some c[...]

9.10 T elephone company information (US) FCC identification number The Ringer Equivalence Number and FCC Registration Number for this equipment may be found on the label located on the bottom or rear of the machine. In some instances you may need to provide these numbers to the telephone company. Ringer equivalence number The Ringer Equivalence Num[...]

I NDEX A ADF 8.2, 9.2 alignment 8.3 appearance 1.3 ASF 1.5, 8.10, 9.2 asf 1.5, 8.10 auto journal 6.9 auto reduction 6.9 B broadcasting 1.2, 3.3, 5.1, 5.2, 6.4, 8.7 C call monitor 1.2, 4.2, 6.10 caller id 2.3, 2.4, 6.2, 6.4, 6.5, 6.9, 6.10, 8.8 canceling print 7.7 cartridge alignment 8.4 cleaning 8.4, 8.5, 8.6, 8.10 ink level 8.4 installation 8.7, 8[...]

P paging OGM 4.5, 5.5 paper size 1.5, 1.6, 6.9, 8.9 pause 1.4, 2.2, 6.2 phonebook 1.2, 2.2, 2.3, 6.4, 8.8, 8.9 polling 1.2, 5.4, 6.4, 8.6, 8.8, 8.9 printer driver install 7.2 uninstall 7.5 R rcv. start code 6.9 recall 6.2 receive mode auto mode 3.4, 3.5 DRPD 1.2, 3.4, 3.6, 6.10 fax mode 3.5, 5.4 TAM mode 1.4, 3.4, 3.5, 3.6, 4.1, 4.2, 4.5, 6.10 tel [...]

2 Contact SAMSUNG WORLD WIDE If you have any comme nts or quest ions regardi ng Samsung products, c ontact the SAMS UN G custom er care center . Country Cust omer C are Ce nter Web Si t e CANADA 1-800-S A MSUN G (7267864) www .samsung.com/ca MEXICO 01-800-S AMSUNG (7267864) ww w .samsung.com/ mx U.S .A 1-800-S AMSUNG (7267864) www .sa msung.com ARG[...]

3 HUNGAR Y 06 40 985 985 www .sam sung.com/hu IT ALIA 199 153 153 w ww .samsung.com/it LUXEMBUR G 02 261 03 710 www .sa msung.lu NETH ERLAN DS 090 0 20 200 88 (€ 0,10/min) www .samsung.c om/nl NORW A Y 231 627 22 www .samsung.com/no POLAND 0 801 80 1 881 w ww .samsung.com/pl POR TUGAL 80 8 200 128 www .samsung.com/pt SLOV AKIA 0850 123 989 www .s[...]