Sennheiser SDC 8200 SYS-M manual

Sof tware SDC 8200 SYS SDC 8200 SYS-M Sof tware Manual[...]

2 Thank you for cho osing Sennheiser! We h a v e d e s i g n e d t h e s e p r o d u c t s t o g i v e y o u r e l i a b l e o p e r a t i o n o v e r m a n y years. Over half a century of accu mulate d expertise in the design an d manufacture of high-quality elec tro-acoustic equipment have made Sennheiser a worl d-leading com pany in this field. [...]

3 Contents Important information on this manual ...................... ................................ 7 Safety instructions ... ................................................ ..................................... 7 Danger of material damage thro ugh loss of or damage to the dongle! ............. ....................... ...................... ..[...]

4 Defining groups ...................... ....................... ...................... ....................... . 34 Adding a conference console to a grou p ..... ...................... ..................... 35 Removing a conference console from a group ......... ...................... ....... 35 Displaying the overview of groups ................. [...]

5 Importing voting items ......................... ....................... ...................... ............... 62 Printing an agenda file ........ ....................... ......................... ....................... ...... 63 Viewing, exporting and printing log files .............. ...................... .................. 64 Monitoring and[...]

6 Taking votes ........... .......................... ....................... ...................... ..................... 87 Starting a vote ................ ...................... ....................... ......................... ....... 87 Ending a vote ..................... ....................... ....................... .......................[...]

Important information on this manual 7 Important information on this manual This manual describes fiv e different sof tware modules which work closely together. The words and pictures in th is manual refer to the entire range of functions offered by all five so ftware modules. If you do not have licenses for all five sof tware modules, some of the [...]

Delivery in cludes 8 Delivery includes y 1 SDC 8200 SYS sof tware on CD y 1 dongle y 1 sof tware manual as PDF on CD In addition, you re quire one or two zero modem cables. Getting to know the sof tware Important features of the sof t ware The SDC 8200 SYS sof tware makes y o ur SDC 8200 con ference and interpretation system more convenie nt to ope[...]

Getting to know the softwa re 9 The sof tware modules Sennheiser provides two different so ftware pack ages which add different functionalities to the SD C 8200 conf erence and interpretation system: 1. An SDC 8200 conference and interpretation system consisti ng of one SDC 8200 CU-M central unit wit h up to 5 0 conference consoles is only partly c[...]

Getting to know the software 10 The SDC 8200 SYS sof tware The SDC 8200 SYS software only works with the SDC 8200 CU central u nit. The sof tware consists of two programs: y “Confsys” for controlling th e conference system and y “IntSys” for contro lling the inte rpretation syst em. The “Conf sys” program consis ts of up to four differe[...]

Getting to know the softwa re 11 The S-VD (V oting Display) software module The S-VD sof tware module allows you to display voting resu lts as bar or pie diagrams, for example using a projecto r or several large screens in the conference room. For this, you also need the S- MM and S-VM sof tware modules. The IM (Interpreter Mana gement) sof tware m[...]

Getting to know the software 12 The two passwords There are two passwords which limit the access to the sof tware and the configurations. Password 1 is required for changing the con figuration. Password 2 is required for initializating the conference consoles. Password 1 On delivery of the sof tware, password 1 is: “123”. Password 2 Pas sword 2[...]

System requirements 13 System requirements Hardware required Processor: Intel P entium 4 or AMD Athlon XP , 2 GHz or more RAM: 256 MB min. (512 MB recommended) Hard disk: min. 30 MB free hard disk memory Drives: CD ROM or DVD ROM dri ve drive for data backup (e.g. flopp y disk drive, CD recorder or ZIP dr ive) Interfaces: a t least one free RS 232 [...]

System re quirements 14 The operating system required The SDC 8200 software requires Windows 2000 or Windows XP . Note: Both programs (“Confsys” to co ntrol the conference system and “IntSys” to control the interp retation system) require one free COM port each (RS 232 interface)! The SDC 8200 software therefore does not function on PCs whi[...]

Preparing the conferen ce system for use 15 Preparing the conference system for use Connecting the PC to the central unit Please note that the program for co ntrolling the conference system and the program for controlling the interp retation system require a separate RS 232 interface each. The conference and interpretation sy stem can be controlled[...]

Preparing the conferen ce system for use 16 Installing the sof tware T o i n s t a l l t h e s o f t w a r e o n y o u r P C o r o n d i f f e r e n t P C s i n y o u r n e t w o r k , proceed as fo llows: 왘 Make sure that your Windows user account has administrator privileges. 왘 I n s e r t t h e s o f t w a r e C D i n t o t h e C D R O M d r[...]

Preparing the conferen ce system for use 17 Removing the sof tware T o remove the sof tware from the hard disk of a PC: 왘 In the “Control Panel” window, cl ick the “Add/Remove Programs” icon. The “Add/Remove Program s” dialog box opens. 왘 On the lef t-hand side of the dialog box, cl ick “Change or Remove Programs”. 왘 Select ?[...]

Starting the “Confsys”program for the first time 18 Starting the “Confsys”program for the first time When you start the “Confsys” progra m for the first time, the necessary options for your PC or your n etwork are no t yet set. 왘 Make sure that your Windows user account has administrator privileges. If the dongle is not inserted at st[...]

Starting the “Confsys”program for the first time 19 Setting the correct starting options When you start the program for the first time, the “W aiting for master.. .” dialog box appears and you have to decide whether t he PC is to be configured as a master PC, slave PC or video PC. T o do so, proceed as follows: 왘 M a k e s u r e t h a t a[...]

Starting the “Confsys”program for the first time 20 Starting the program in demo mode T o start the Confsys program without a dongle: 왘 In the “W aitin g for mast er...” dialog box, click the “Demo” button. The program starts in d e mo mode. Note: Demo mode is started auto matically when the dongle is removed during operation. In demo[...]

Adjusting important basic settings 21 Adjusting important basic settings Changing the passwords of the “Confsys” program T o change the passwords: 왘 From the “Change Password” me nu, choose “Change P assword 1” to ch an ge t he pas sw ord 1 o r c hoo se “Ch an ge P a ssw or d 2 ” t o c han ge the password 2. The “Change Password[...]

Configuring the conference syst em 22 Configuring the conference system This chapter prov ides information on how to quickly and easily configure the consoles of your conference sy stem (but not th e consoles of the interpretation system) using the software. For configuring the conference system, you require the S-MM (Microp hone Management) sof tw[...]

Configuring the conference system 23 Creating a synoptic view of the conference For monito ring a conference as well as for intervening in a conference at any time, you require a synopti c view of the conference room. In this synoptic view, each conference co nsole is represented by a n icon. This synoptic view can be “wallpaper ed” with a back[...]

Configuring the conference syst em 24 You can now y create a synoptic view (see “Positio ning new confe rence console icons” on page 30). y add a background picture to an ex isting synopic view. W e recommend that you first ad d the background pi cture of the conference room and then position the conference co nsole icons. T o save a synoptic v[...]

Configuring the conference system 25 왘 Drag the mouse pointer to the desired size of the selection rectangle and release the mouse button. The selected object or area can be moved with the mouse or copied using th“copy” command. T o enlarge the background picture: 왘 In the drawing palette, click the “Zoom” icon. 왘 Click the picture. T[...]

Configuring the conference syst em 26 y Border: foreground color; interior: colorless y Border: foreground color; inter ior: background color y Border: colorless; inte r ior: background color 왘 Position the mou se pointer on the starting point of the rect angle, then click and hold down th e left mouse button. T o draw a square, hold d o wn SHIFT[...]

Configuring the conference system 27 왘 Click the desired starting point of the text. You can only enter o ne line of text. T o draw a curve: 왘 In the drawing palette, click the “Curve” icon. 왘 Click the canvas. A curve is drawn. 왘 Move the starting and endpoint of the curve. 왘 Move the little squares. The slope of the curve is changed[...]

Configuring the conference syst em 28 왘 In the “Color” window, cli ck the desired color or define your own color. The foreground color is changed. T o change the background color: 왘 In the color palette, double -click the background color box (shown in white in the example screenshot). The “Color” window opens. 왘 In the “Color” wi[...]

Configuring the conference system 29 T o set the fill styl e for a drawing object : 왘 From the “Format” menu , choose “Fill Style”. Set the fill style of a drawing o bject. y Solid: solid fill y Horizontal Line : horiziontal lines y V ertical Line: vertical lines y Downward Diagonal: downward diagonal lines y Upward Diagonal: upward diago[...]

Configuring the conference syst em 30 T o flip the background picture: 왘 From the “Effect” menu, choose “Flip”. 왘 Select the desired flipping a xis. y Horizontal: flips the picture horiz o ntally, along the vertical axis y V ertical: flips the pict ure vertically, along the horizontal axis T o rotate the background picture: 왘 From the[...]

Configuring the conference system 31 T o move conference consol e icons to a new location: 왘 Click the icon to be moved and hold down the lef t mouse button. Whil e you are still holding dow n the mouse button, move t he icon to the desired location. T o exactly align conference console icons with the grid: 왘 In the “Grid” box on the “Con[...]

Configuring the conference syst em 32 The dial og box shown on t he left opens . To move all conference cons ole icons to a new location: 왘 In the “X (Hor)” field, enter the number of pixels by which all conference console icons are to be moved horizontally. Negative values will move the ico ns to the left, positi ve values will move all icon[...]

Configuring the conference system 33 왘 In the “Visible” box on the “Con fig” tab, click the “No” option button. The icon turns orange (exception: the icon of th e chairman un it is always pink). When y ou start the conference, this icon is invi sible. T o make a hidden icon visible agai n: 왘 In the “Visible” box on the “Config[...]

Configuring the conference syst em 34 왘 Click the drop down list and select the provisional microphone number of the chairman unit. You can config ure as many chairman units as you want. The console icon with the correspondi ng number turns pink. When you start the conference, this conferen ce console is configured as the chairman unit. You can c[...]

Configuring the conference system 35 To d e f i n e a voting group : 왘 Press the “Ctrl” key and keep it pressed. 왘 Right-click the fi rst conference console which is to be added to the voting group. The dialog box for editing groups opens. 왘 From the “Vote Group” drop down list, choose the number to be assigned to the vot ing group. T[...]

Configuring the conference syst em 36 Displaying the overview of groups T o display to assign ment of a conference consol e to an audio group or a voting group: 왘 On the “Config” tab, click the “Group” button. The “Group Overview” dialog box opens. 왘 From one of the two drop down lists “Audio Group” or “V ote Group”, choose [...]

Configuring the conference system 37 Initializing the conference consoles Af ter you have created a synop tic view of the conference, you have to assign a real conference console to ea ch co nsole icon of the synoptic view. T o do so, you have to either automatically or manually initial ize the conference consoles: y When perform ing an automati c [...]

Configuring the conference syst em 38 왘 One af ter the other, press the microphone ke y 씊 on all conference consoles in exactly the order in which the conference console icons in the synoptic view are numbered! The signal light ring goes off an d the conference console icon is displayed in green. The conference consoles are assigned sequential [...]

Configuring the conference system 39 왘 Click the “End Init” button. The previously entered mi crophone number is deleted. 왘 On the “Init” tab, cl ick the “Open Init” button . In the “Start Initialisation?” dialog box that opens, click “Yes”. The signal light rin g of the corr esponding conference conso le starts flashing . Y[...]

Configuring the conference syst em 40 Selecting the conference options Many features which determine the char acter of your conference, e.g. the confere nce mode, the spe aker limit or the maximum speaking ti me, are configured in the “Options” menu. T o get into the “Options” menu: 왘 Close the “Room” window by clic king “End” on [...]

Configuring the conference system 41 Speech Timer y Automati c limiting of the speaki ng time (see “Configuring the speaker limit” on page 49) Program TCP/IP address y Configuration of the network PCs as master, slave or video PC (see “Configuring the PC in a network” on page 44) Autostart y Autostart configuration and fi le paths of the sy[...]

Configuring the conference syst em 42 The “Maintenance“ tab Cleanup log file y Deletion of the log databases (see “Deleting log databases” on p age 48) Configurin g the saving opt ions T o set the program behaviour on exit: 왘 In the “Autosave” box on the “Confsys” tab, click the desired option button. y If you click the “Off” [...]

Configuring the conference system 43 T o allow/prevent changing the vote ca st: 왘 In the “V ote Correction” box on the “Confsys” tab, click the desi red option butt on. y If you click the “OFF” option bu tton, a delegate cannot change the vote cast. y If you click the “ON” option button, a delegate can change the vote cast until t[...]

Configuring the conference syst em 44 This setting is recommended for conference systems with an unchanging confi guration. Configuring the menu l a nguage of the sof tware T o display the menus and buttons of th e software in a differ ent language immediately af ter program startup: 왘 In the “Language” box on the “Con fsys” tab, click th[...]

Configuring the conference system 45 If the PC is to b e configured as a slave PC: 왘 In the “Program” box on the “Confs ys” tab, click the “Slave” option button. 왘 Enter the TCP/IP address of the mast er PC in the “Master” box of the “TCP/IP address” box. 왘 Enter the TCP/IP ad dress of the first slave PC in the “Slave1?[...]

Configuring the conference syst em 46 y If you enter a *.wav file in the “Bell” box, it will be pla yed each time you click the “Bell” button (see “T riggering acoustic signals” on page 80). y If you enter a *.wav f i l e i n t h e “ S t a r t ” b o x , i t w i l l b e p l a y e d e a c h t i m e you click the “Start” button (if[...]

Configuring the conference system 47 y If you click the “Single Delegat e ” option button, an individual speaking time countdown is starte d for each speaker. After the maximum s peaking time has been reached, th e speaker’s micro - phone is deactivated au tomatically. You can interrupt or cancel the countdown at any time (see “Using the ?[...]

Configuring the conference syst em 48 Selecting the folders for saving the voting results, safety copies and log files T o select the folder for savi ng the different system files: 왘 In the boxes “Path voting”, “P at h copy” and “Path data” on the “Confsys” tab, select the folders in which the files are to be saved . y Files with [...]

Configuring the conference system 49 Configuring the speaker limit T o limit the number of simu ltaneously active conso les: 왘 In the “Max Micro ON” box on the “CU” tab, click the desired option button. Note: This only concerns the conference modes “Request”, “Direct Access” and “Override”. In all other conference modes, the s[...]

Configuring the conference syst em 50 selected COM port. Your confer ence system is no w ready for operation . y If a di alog box with the message “ T est fail ed on COM x” appear s, you have to try a different COM port. Note: Most desktop PCs have only one CO M port (“COM1”) or two (“COM1” and “COM2”). Only very rarely do PCs have [...]

Managing delega te data 51 Managing delegate data This chapter provid es information on how to enter and use delegate da ta. Entering delegate data You can manually enter de legate data or impor t data from a file. Note: If you initialize the conference consoles after you created a delegate database, the microphone number s are fixedly assigned to [...]

Managing delegat e data 52 T o open a n existing de legate databa se: 왘 From the “File” menu, choose “Open”. The file selection box opens. 왘 Specify the folder and name of the de legate list to be opened and click the “OK” button. All delgate names entered up to now are displa yed in the list on the lef t-hand side o f the window. T[...]

Managing delega te data 53 Deleting data from the delegate database T o delete data fr om the delegate database: 왘 In list of the “Delegates” window, cl ick the name of the delegate whose data you want to delete. The data are displayed in the input mask. 왘 Click the “Delete” button. The “Delete Record” dialog box opens. 왘 In the d[...]

Managing delegat e data 54 Importing delegate data Instead of manually ente ring delegate dat a, you can import them from a text file. The text file must have the extensi on .txt . All delegate records must be separated by carriage retur n s and all fields withi n each record must be separated by semicolons. The order o f the data in the text file:[...]

Managing delega te data 55 왘 Click the “Select destination file” button, specify the folder and name of the new delegate database to be created and confir m your selection by clicking the “OK” button. The path and the file name are disp layed in the field b elow “Destination file name ”. 왘 Click the “Start import” button. The de[...]

Managing delegat e data 56 inserted into the chip card slot of a console. If the chip card is removed again, a name is no longer assigned to this console y If a delegate inserts his chip card in to the chip card sl ot of any desired console, his last name appears on the display of the console instead of the micro phone number. y You can ensure that[...]

Managing delega te data 57 왘 Click the “Write al l” button. The delegate data from the delegate list ar e written the the chip cards. This takes several seconds. The dele gate’s last name then appears on the display of the console – provided that the console has a display. T o write data to a single chip card: 왘 Open a de legate list. ?[...]

Planning and manag ing votes (Agen da) 58 Planning and managing votes (Agenda) I n o r d e r t o b e a b l e t o q u i c k l y a n d e a s i l y t a k e v o t e s d u r i n g a c o n f e r e n c e , y o u should create an agenda includ ing all items to be voted on. Entering voting data Creating or opening an agenda file 왘 From the “Agenda” me[...]

Planning and mana ging votes (Agenda) 59 All voting items entered up to no w are display ed in the agenda. The buttons on the right-hand side of the window become active. Adding new voting item s to the agenda file T o add a voting item to the agenda file: 왘 In the “Agenda Items” window, click the “Add” button. The insertion point appears[...]

Planning and manag ing votes (Agen da) 60 왘 Click the “OK” button . The changed quorum is saved in the database as soon as you save the database file or close the “Agenda Items” window. T o change the quorum for several voting items at the same time: 왘 In the “Agenda Items” window, use Ctrl-click or Shi ft-click to select all voting[...]

Planning and mana ging votes (Agenda) 61 왘 Click the “SET” button next to the “Majority” field. The “Majority Setup” wi ndow opens. The selected voting items are listed in the “Selected V ote Item s” field. You can click individual voting item s and move them from one field to the other by using the “arrow” buttons. 왘 Click [...]

Planning and manag ing votes (Agen da) 62 T o scroll thr ough the agenda fi le: 왘 In the “Agenda Items” window, click one of the arrow buttons behind the “Item” box. The previous or the next entry is displayed in the input mask and the corresponding voting item is highlighted in the agenda. Moving voti ng items with in the agenda fi le T [...]

Planning and mana ging votes (Agenda) 63 The “Import Agenda” window opens. 왘 Click the “Select import file” button, sele ct a *.txt file and confirm your selection by clicki ng the “OK” button. The path and the file name are displayed in the field below “Import file name”. 왘 Click the “Select destination file” button, specif[...]

Planning and manag ing votes (Agen da) 64 Viewing, exporting an d printing log files You can create log files for different system events during a conference (see “Configuring the log files” on page 47). All log files are saved in a Micros oft Access database (file extension *.mdb). For each conference, the soft ware automatically creates an md[...]

Planning and mana ging votes (Agenda) 65 왘 In the upper table, click the desired log file. T o view a log file: 왘 Click the “Show Report” button. The log file is displayed. Y ou can scroll through the log file using the buttons on the menu bar , and you can scale and prin t the log file. T o print a log file: 왘 Click the “Print Report?[...]

Monitoring and controlling a conference 66 Monitoring and controlling a conference This chapter p rovides information on how to monit or a conference, how to intervene in a conference and how to take votes. Starting a conference T o start a conference: 왘 Make sure that all components ar e connected correctly and that the central unit is turned on[...]

Monitoring and cont rolling a conference 67 T o change to the delegate list: 왘 Click the “List” tab. The delegate list opens. The delegate list shows the names of the delegates. The synoptic view and the delegate li st display the control palette on the right-hand margin of the screen. If you move the mouse p ointer to the le ft-hand margin o[...]

Monitoring and controlling a conference 68 The current time is disp layed next to the “Mic On” and “Mic Off” buttons on the control palette (see “Deactiv ating all consol es” on page 68 and “Reactivating the last active console” on page 69). The conference mode is displayed in the “Mo de” box. In order to view the names of the d[...]

Monitoring and cont rolling a conference 69 Reactivating the last active consol e This function is e.g. for the quick re activation of the console of a delegate whose speaking time is over. T o reactivate the l ast active console: 왘 Click the “Mic O n” button on t he control palette. The last deactivated consol e is reactivated. Using the “[...]

Monitoring and controlling a conference 70 Monitoring the conference via the synoptic view T o work with the synoptic view: 왘 Click the “Sy noptic” tab. The synoptic view opens. Monitoring the conference cons ole icons in the synoptic view The different colors of the conference console icons in the synoptic view have the fol lowing meanings: [...]

Monitoring and cont rolling a conference 71 y The names of all delegates who are cu rrently speaking are listed in red in the “Floor” box. y In the “With request” and “With re quest no clear” conference modes, the names of all delegates who have made a request to speak are listed in green in the “Micro Requests” box. Intervening in [...]

Monitoring and controlling a conference 72 T o deactivate a console in the synoptic view: 왘 Click the red console icon of the acti ve console you want to deactivate. T o deactivate a console in the del egate list: 왘 In one of the two “Delegates” boxes, click the name of the delegate whose console you want to deactivate or, in the “Floor?[...]

Monitoring and cont rolling a conference 73 T o reject all requests to speak: 왘 Move the mouse pointer to the lef t-hand margin of the screen. The tool palette opens 왘 Click the “Clear Requests” button. All green console icons turn gray. All names disappear from the “Micro Requests” box of the delegat e list and from the “Requests” [...]

Monitoring and controlling a conference 74 Changing the volume of the co nsoles’ buil t-in loudspeake rs T o change the volume of the co nsoles’ built-in loudspeakers: 왘 Move the mouse pointer to the left-hand margin of the screen. The tool palette opens. 왘 Move the slider in the “Volume Floor” box. The volume changes as soon as you rel[...]

Monitoring and cont rolling a conference 75 왘 Change the configuration of the audio inputs and outputs a s desired. You configure the same settings as in the “ AUX-In/Out ” menu of the central unit (see “Configuring th e audio inputs and outputs” on page 105 of the SDC 8200 syst em manual). y Use the volume sliders to set the volume of th[...]

Monitoring and controlling a conference 76 Configuring t he VIP mode VIP units are marked with a little blue sq uare in the upper lef t corner of the conference console icon. T o switch the VIP mode off: 왘 Move the mouse pointer to the left-hand margin of the screen. The tool palette opens. 왘 In the tool palette, click the “VIP : ON” button[...]

Monitoring and cont rolling a conference 77 왘 In the “Group Overview” dialog box, click the “Close” button. All conference consoles are displaye d in their or iginal color instead of the group color. Changing the audio s ettings durin g a conference T o change the audio settin gs during a c onference: 왘 Move the mouse pointer to the lef[...]

Monitoring and controlling a conference 78 y The “Automatic Gain reduction” slider in th e “Microphone” box allows you to set the automatic gain redu ction of the consoles’ micro- phones. y The “Mute All” check box allows you to mute the confe rence consoles of all audi o groups. y The “Low”, “Middle”, and “T reble” slider[...]

Monitoring and cont rolling a conference 79 T o print the data of all inserted chip cards: 왘 From the “Present Badges” menu, choose “Print”. All inserted chip cards are read and the data are printed in the order of the microphone number s. T esting the loudspeakers of the conference consoles T o test the loudspeakers of the connected conf[...]

Monitoring and controlling a conference 80 왘 Enter the message in the “Message” box. You can enter a maximum of 40 characters. Note: Special characters such as acce nts and umlauts are not displayed correctly on the displays. T o send the message to all delegates: 왘 Click the “All delegate s” option button . 왘 Click the “Send messag[...]

Voting 81 V oting Note: All conference consoles have at leas t three voting keys , allowi ng you to take votes in “1 of 3” mod e. The SDC 8200 CV and SDC 8200 DV conference consoles have five voting keys ,, allowing you to take votes in “1 of 3” and “1 of 5” mode. I n o r d e r t o b e a b l e t o t a k e v o t e s i n “ 1 o f 5 ” m[...]

Voting 82 The right-hand side of the window shows: y a yellow box in which the names of the delegates who make a request to speak are shown in green (if you click one of the names with the lef t mouse button, the corresponding delegate i s assigned the “speaking right”), y if specified – two logos which appe ar one above the another (on the t[...]

Voting 83 Selecting the voting settings Choosing the voting groups T o restrict votes to certain confe rence participants , you first have to define voting groups as describe d under “Definin g groups” on page 34. 왘 From the “Group” drop down list, choose the number of the voting group which is to participat e in the vote. T o allow all p[...]

Voting 84 y If you auto matically print the vo ting results (see “Automatically printing the voting resul ts” on page 84), the selected voti ng option (YES, ABS, NO or 1, 2, 3, 4, 5) appears next to the name of the delegate on the printout . y The vote log files (which are automatically saved in the folder “ C:ProgramsSDC8200S_CM ”) cont[...]

Voting 85 Specifying the voting time You can specify a fixed vo ting time. If de legates do not vote during this time, their votes become invalid . T o specify a fixed vot ing time: 왘 In the “V ote with Timer” box, click the “ON” option button. The “Max. voting time” l ist box and the clock are displayed. 왘 Click one of the arrows i[...]

Voting 86 y If you select “Synoptic detail”, the synoptic view of the conference is shown on the video PC. Each consol e icon is marked with a color symbolizing the vote cast. A p alette on the right-hand margin shows what the co lors mean. y If you select “Bar-chart”, the voting result is shown as a bar or circle chart on the video PC. The[...]

Voting 87 y If you select “Nominatif”, the na mes of all delegates and the votes they cast are displayed in clear text. Ta k i n g v o t e s Starting a vote To s t a r t a v o t e : 왘 Load the desired agenda file (s ee “Loading the agenda file” on page 81). 왘 Make sure that all options are conf igured correctly (see “Selecting the vot[...]

Voting 88 Ending a vote A vote is ende d: y automatically wh en the countdown is over, y manually if y ou click the “STOP VOTING” button. After th e vote is completed: y the agenda displays an “ x ” in front of the voting item which has just stopped and the latter au tomaticall y moves to the end of the agenda, y the summary shows the votes[...]

Voting 89 Printing vo ting results T o exceptionally print a voting re sult from a series of votes: 왘 Click the “Reprint V ote” button. The file selection box opens. 왘 Select the voting resul ts to be pr inted and confirm your selection by clicking the “OK” button. The selected voting results are printed. T o automaticall y print each v[...]

Ending the “Confsys” program 90 Ending the “Confsys” program T o end the “Confsys” program : 왘 Click “End” on the menu bar. The program is ended. If consoles ar e active when you exit the program, they remain active. The conference is not interrupted , but is now controlled via the central unit only.[...]

Configuring the interpretat ion system 91 Configuring the interpretation system This chapter provides infor mation on how to quickly a nd easily configure the consoles of your interpretat ion system (but not the consoles of the conference system) using the software. For configuring the interpretat ion system, you require the S-IM (Interpreter Manag[...]

Configuring the interpretation system 92 Creating an interpretation configuration T o create a new interpretation configur ation: 왘 From the “File” menu, choose “New...”. The “Create new configuration” window opens. 왘 In the “Name” field, enter the name of the interpretation configuration to be created (eight ch aracters max.). [...]

Configuring the interpretat ion system 93 왘 Configure the following options according to your conference requirements: y Autofloor y Mode between booth s y Mode in booths Note: For information on the auto-floor function, see “Enabling the auto- relay interpretation function (Auto-f loor)” on page 101 of the SDC 8200 sys tem manual; for info r[...]

Configuring the interpretation system 94 Deleting an interpretation configuration T o delete an existing interpretati on configuration: 왘 From the “File” menu, choose “Delete”. The “Delete Configuration” window opens. 왘 Click the conf iguration you want to delete and click the “Delete” button. A dialog box opens. 왘 Confirm the[...]

Configuring the interpretat ion system 95 Editing the language table The language table conta ins th e languages and their assigned abbreviations. After initialization, the abbreviati ons are displayed on the displays of the interpreter con soles. Y ou can edit the language table. Note: The abbreviations and names of the languages comply with ISO 6[...]

Configuring the interpretation system 96 down arro w for selecti ng the lang uage appears in the “Language” column. 왘 Click the drop down a rrow in the “Language” colum n and select the new main target language you want to as sign to the selected booth. The selected l anguage is disp layed in the “Lan guage” box. T o delete the lan gu[...]

Configuring the interpretat ion system 97 y Click the button to move all languages from the “Channel ” list to the “B channel” list. y Click the button to move the first language from the “B channel” list back to the “Cha nnel” list. y Click the button to move all languages fr om the “B channel” list back to the “Channel” li[...]

Configuring the interpretation system 98 T o assign the sel ection made to se veral interpreter consoles o f the selected booth: 왘 I n t h e r i g h t h a n d p a r t o f t h e “ B c h a n n e l ” d i a l o g b o x , c l i c k t h e c h e c k boxes of the interpreter consoles to which t he selection made is to be assigned. T o assign the sele[...]

Configuring the interpretat ion system 99 COM port, menu lang uage and password T o configure the COM port and the menu la nguage or to change the password: 왘 From the “File” menu, c hoose “Options”. The “Options” window opens. Configuring the COM port T o configure the COM port of the PC connected to the SDC 8200 CU central unit: 왘[...]

Configuring the interpretation system 100 Changing the password T o change the password: 왘 Click the “Chan ge Password” button. The “Change Password” dialog box opens. 왘 In the “Old Password” box, enter the current password (see “The two passwords” on page 12). 왘 In the “New Pa ssword” bo x, enter the new password. 왘 In [...]

Configuring the interpretat ion system 101 Initializing the interpreter consoles Af ter yo ur interpretation configuration has been created and all opti ons have been set, you first have to transmit the configuration to the central unit and then initializ e the interpreter consoles. T o transmit the configurat ion to the central unit: 왘 In the pa[...]

Configuring the interpretation system 102 The “Initialize Units” dialog box opens. T o initialize all int erpreter consoles (e.g. when initializing the interpretation system for the first ti me or af ter rear ranging the syst em): 왘 Click the “Full Init” but ton. The signal light rings on all i n terpreter consoles start flashing and the [...]

Configuring the interpretat ion system 103 Changing the options later on T o change the options (modes between or within booth s, number of booth or number of consoles per booth) later on: 왘 In the palette, click the “O ptions” button. The “Configuration Options” window opens. 왘 Change the opti ons and click t he “OK” button. The ?[...]

Intervenin g in the interpretation sy stem 104 Intervening in the interpretation system During the interpretation session, yo u can: y send text messages to the interpreter consoles, y monitor the status of all interpreter co nsoles, y change the language for the B-channel of an interpreter console. Sending text messages to the interpreter consoles[...]

Intervening in the in terpretation system 105 The “Message History” window opens. 왘 From the “Line 1” or “Line 2” boxes, select a message by clicking it. T o edit a lin e from the messag e list: 왘 Click the line you want to edit. The text is displayed in the box above the list. 왘 Edit the text. 왘 Click the “Add” button. The [...]

Intervenin g in the interpretation sy stem 106 Monitoring the status of all interpreter consoles T o monitor the status of all i nterpreter consoles: 왘 Choose “Run” from the menu bar or click the “Run” button in the “Interpreter Management” window. The “Run” window opens. The channel table displays for each channel: y in the “A [...]

Intervening in the in terpretation system 107 Changing the language for the B-channel of an interpreter console during the conference T o change the language for the B-channel of an interpreter console during the conference: 왘 Click the “Update” on the menu bar o r click the “Update” button in the “Interpreter Management” window. The [...]

Upgrading the softwa re license 108 Upgrading the sof tware license T o upgrade the sof tware license: 왘 Make sure t hat the dong le is insert ed into the co rrect port of you r PC. 왘 Click “Start” and select “Program s” and “SDC 8200” one af ter the other. Then cl ick “Field exchang e utility”. The “Field exchange util ity”[...]

Folders and file types 109 Folders and file types The two SDC 8200 programs “Confsys” and “IntSys” use the following folders and file types. Fold ers During sof tware installation, the two folders “ S_CM ” (for the data of the conference system ) and “ S_IM ” (for the data of t he interpretati on system) are created in the select ed[...]

If problems occur... 110 If problems occur... The conference and interpretati on sy stem does not react on the software If the “No Communicat ion” dialog box appears: 왘 See “Configuring communication wi th the centr al unit” on page 49. 왘 See “Setting the correct star ting opti ons” on page 19. If the “Insert dongle and try again?[...]

Accessories 111 Accessories Software for P C controlling the SD C 8200 CU central unit 500975 SDC 8200 SYS: Sof tware for the SDC 8200 CU central unit, (full version CD -ROM, dongle, software manual) 502053 SDC 8200 SYS SW: Software for the SD C 8200 CU central unit, (full version CD-ROM, sof tware manual) Note: In addition to the SDC 8200 SYS sof [...]

Index 112 Index A Acoustic signals 45 triggering 80 Agenda 58 adding voting items 59 changing voting items 59 deleting voting i tems 61 loading 81 printing 63 Automatic Init 37 B Badge Logging 47 Bell 45 , 80 C Chairman unit configuring before the start of the conference 33 configuring during a conference 73 Chip card printing the data of all chip [...]

Index 113 Interpreter booths assigning languages 94 assigning the target language for the A- channel 95 Interpreter console changing the language for the B-channel during the conference 107 preconfiguring languages for the B-channel 96 Interpreter consoles displaying the serial nu mber 103 initializatio n 101 monitoring the status 106 Interpreter M[...]

Index 114 starting a vote 87 taking a vote 81 Voting items importing 62 moving 62 Voting settings 83 1 of 3 84 1 of 5 84 automatically printing 84 Badge 83 chip cards 83 Printer 84 Real Time Voting 84 Secret 83 secret/public 83 Vote Mode 84 voting mode 84[...]

Index 115[...]

Sennheiser electronic GmbH & Co. KG 30900 W edemark, Germany Phone: +49 (5130) 600 0 F ax: +49 (5130) 600 300 www.sennheiser.com Printed in Germany Publ. 12 /06 516640/A01[...]