Sharp MX-M264N manual

COPIER PRINTER F A CSIMILE SCANNER / INTERNET F AX DOCUMENT FILING TR OUBLESHOO TING BEFORE USING THE MA CHINE SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A F AX SCAN AN IMA GE / SEND AN INTERNET F AX SA VE A JOB AND REUSE IT LA TER MAINT AIN THE MA CHINE S e a r c h b a s e d o n w h a t y o u w a n t t o d o Sear ch ba[...]

MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of pa per 2012/04/04 Add the da te or page numbers Assemble o utput into a pamp hlet Other con venie nt functi ons[...]

Conserve Copy on both sid es of the paper Copy m ulti ple pa ges o n one si de of one sheet of paper Copy on the front and b ack of a card[...]

Reduce copy mistakes Print one set of copi es for proofing Check the number of scanned page s befo re making copies[...]

Make a copy of this type of original More or iginal p ages th an can be load ed at once Mixed-si ze originals Bulky o riginal (shado ws appear at edge s) Bound ori ginal such as a book ( one page at a ti me) Book or pamph let (make facing pa ge copies)[...]

Make a copy on this type of paper Envel opes and o ther speci al m ed ia Tab Pap er Transpare ncy film[...]

Add the date or page numbers 2012/04/04 Add the date Add a stamp 9 10 11 Add the page nu mber ABCDEFG Add text[...]

Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blan k margin[...]

Other convenient functions Functi ons used for specific pu rposes z Make a copy of arrang ed photos z Create a lar ge post er z Make a mirror-image copy z Copy onto the ce ntre of the pap er z Make a negati ve cop y Convenie nt functi ons z Use t wo machin es simult aneously z Give pri ori ty to a copy job z Check th e stat us of a rese rved job z [...]

PRINT A DOCUMENT Conserve Print without a comput er Print attract ive outp ut Assemble o utput into a pamp hlet Print o n th is type of paper Add text or an imag e Other con venie nt functi ons[...]

Conserve Print on both sides o f the paper Prin t multip le pages on one sid e of the pap er[...]

Print without a computer FTP Prin t a f ile o n an FT P Prin t a fi le in a USB memory devi ce Print a file in a netwo rk folder Prin t a f ile st ored in the machin e[...]

Print attractive output Prin t matc hing t he size of the paper Adjust th e brightness and cont rast Bring out fain t text and lines Adjust ing lin e width when printin g a file suc h as CAD data Select the print mode[...]

Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blan k margin Prin t spec ific pa ges on the front si de of t he p aper[...]

Print on this type of paper Env elopes Tab Paper Transpare ncy film Prin t spec ific pa ges on diffe rent pa per Rotate th e image 180 degr ees[...]

Add text or an image Add a wate rmark to print data Overla y an imag e o n the print data Overla y a fixed fo rm on the print data[...]

Other convenient functions Correc t the size or orientat ion of th e print data z Enlarge or reduce the prin t image z Print a mi rror-imag e Securit y is importa nt z Print c onfide ntial ly z Print a n encr ypted PD F file Functi ons used for specific pu rposes z Print a n "invoice cop y" z Create a lar ge post er Convenie nt functi ons[...]

SEND A FAX Conserve Send this type of document Prevent tran smis sion to the wrong dest ination Send a clear document Save t rouble Securi ty i s imp ortan t Other con venie nt functi ons[...]

Conserve Send when th e rate i s lowest Check receive d data before printing Send two ori gina l pages as a sing le page Relay a transmissio n through a branch office[...]

Send this type of document Bulky o riginal (shado ws appear at edge s) Bound ori ginal such as a book ( one page at a ti me) More original pages than can be load ed at once Mixed-si ze originals Original prin ted on both sides ID card or other card[...]

Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmissi on Check the log of pre vious transmissi ons Stamp scann ed origi nal pages[...]

Send a clear document Adjust th e exposure Adjust the i mage qu ality Specif y the si ze befo re sen ding Send wi thou t shad ows at the edges[...]

Save trouble 12 3 Store frequently us ed settings Send to multi ple destin atio ns XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmi ssion log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an add ress (search number) Bound original such as a book (one page at a time)[...]

Security is important Check the destination once more before sending Send confid entially Print protecte d recep tion data Initiate rec ept ion o f a documen t from a sendi ng machin e Send a doc ument at the other machi ne's request[...]

Other convenient functions Convenie nt management functions z Forward a rece ive d fax to a n etwor k addr ess z Print a list o f addr esses Convenie nt functi ons z Send a thin original z Select a tra nsmis sio n destin ati on fro m a glob al addr ess bo ok z Give pri ori ty to a tra nsmis sion z Use an ext ension pho ne[...]

SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent tran smis sion to the wrong dest ination Send a smalle r file Save t rouble Scan fr om my comput er Other con venie nt functi ons[...]

Send a clear image Adjust the c ontrast or image qu ality Adjust the re solution before sending Send wi thou t shad ows at the edges Suppress the background of a transmitt ed document[...]

Send this type of document Bulky o riginal (shado ws appear at edge s) Bound origin al such as a book (one page at a time) More original pages than can be load ed at once Mixed-si ze originals Original prin ted on both sides Original with backgro und[...]

Prevent transmission to the wrong destination Check the result of transmissi on Check the log of pre vious transmissi ons Stamp scann ed origi nal pages[...]

Send a smaller file Send at low resolution Compress a file b efore sen ding Reduce an imag e b efore sen ding Send a n ima ge in b lack & white Send two ori gina l pages as a sing le page ID or other card[...]

Save trouble 12 3 Store frequently us ed settings Send to multi ple destin atio ns aaa@aa.aa.c o bbb@bb.bb. c ccc@cc.cc.c o ddd@dd. dd. c eee@ee.ee .c o View the transmi ssion log aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.d d. eee@ee.ee .e Easily specify an address (search number) Send an Internet fax from a com pute r Bound origin al such as a boo[...]

Other convenient functions Convenie nt management functions z Forward a rece ive d fax to a n etwor k addr ess z Print a list of transm ission dest inations Convenie nt functi ons z Scan a thin origina l z Select a tra nsmis sio n destin ati on fro m a glob al addr ess bo ok z Send at a spe cified time z Give pri ori ty to a tra nsmis sion z Send i[...]

SAVE A JOB AND REUSE IT LATER Search for a file Organize my file s Save an important document Print a b atch of files[...]

Search for a file abc Search fo r a file using a keyword Search by checking the cont ents o f f iles[...]

Organize my files Delete a file Delete a ll file s Periodi cally de lete fi les Change th e folder[...]

MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace th e staple ca rtridge Replace th e stamp cartri dge[...]

Clean the machine Clean the documen t glass an d automatic document feeder Clean th e original feed roller Clean the b ypass feed roller[...]

i ABOUT OPERATION GUIDE There are two ways to search for a topic in this gu ide: yo u can us e an "I want to... " menu, o r you can use a regul ar table of conte nts. The fol lowin g explana tion ass umes that Ad obe Read er 8.0 is being us ed (Som e button s do n ot appea r in the default state. ). 1 2 3 4 5 Return to top pag e ( ) Retur[...]

ii HOW TO USE THIS MANU AL Click a b utton be low to m ove to the page tha t you wish to v iew. (1) Return to top page button If an opera tion d oes not proce ed as ex pected, c lick thi s button to s tart over a gain. (2) Back one page button Displa ys the previ ous page . (3) Forward one page button Displa ys the ne xt page. (4) Return to previou[...]

iii MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The ma nuals in PDF f ormat pr ovide de tailed ex planat ions of th e proced ures for using t he machi ne in e ach mode. The manuals in PD F format are on th e CD-ROM that ac compa nies the machine. Printed manual Manual name Contents Start Guide This ma nual con ta[...]

iv ABOUT OPE RATION MANUAL This man ual ex plains how to use the MX- M264N/MX -M314 N/MX-M35 4N digital multif unction al sy stem. Plea se note • For informa tion o n install ing the drive rs and so ftware cited in this m anual, p lease refe r to the Softwa re Setup Guid e. • For informa tion o n your ope rating syste m, pleas e refer to y our [...]

1-1 This ch apter provide s inf ormation , such as ba sic oper ation proced ures, ho w to loa d paper, a nd mac hine m ainten ance. BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . 1-2 • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1- 2 • INTERIOR . . . . . . . . . . . . . . . . . . . . . . . .[...]

1-2 BEFORE USING THE MACHINE Contents This se ction provid es bas ic infor mation a bout the machine . Plea se re ad this c hapter be fore u sing the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Job separato r (upper tray)* Received faxes an d printed p apers are delivered to this tray. (2) Automatic doc ument feeder This automatically feeds and [...]

1-3 BEFORE USING THE MACHINE Contents (8) USB connector (A ty pe) Supports USB 2 .0 (Hi-Spe ed). This is used to c onnect a USB device s uch as USB memory to the mac hine. For the U SB cable, u se a shield ed cable. (9) Keyboard* This is a keyboard th at is incorp orated into the mac hine. When not used , it ca n be store d un der t he op erat ion [...]

1-4 BEFORE USING THE MACHINE Contents INTERIOR (15) Toner cart ridges These cont ain toner for printing. Wh en the toner runs out in a cartri dge, the c artridge mus t be replac ed.  REPL ACING THE TONER CA RTRI DGES (p age 1-51 ) (16) Upper right side cover If a paper misfeed o ccurs whi le outputt ing to the job separator or the fini sher (sol[...]

1-5 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER A ND DOC UMENT GLASS Automat ic do cumen t feede r (1) Paper fee d roller This roll er rotates t o automat ically fe ed the ori ginal. (2) Documen t feeding area cover Open thi s cover to re move an origina l misfeed o r clean the paper feed roller . (3) Original gui des These he lp en[...]

1-6 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) Service-o nly connecto r (2) LAN connector Connec t the LAN ca ble to this connec tor when the machine is used on a netw ork. For the LAN cable, use a shi elded type c able. (3) USB connector (B ty pe ) Supports USB 2 .0 (Hi-Spe ed). A compute r can be con nected to this connec tor to use the [...]

1-7 BEFORE USING THE MACHINE Contents OPER ATIO N PANEL (1) Touch p anel Messag es and ke ys appe ar in th e touch pa nel disp lay. Touch the display ed keys to perform a variety of operation s. When a key is touched, a beep so unds and the selec ted item is highlight ed. This p rovides confirmat ion as yo u perform an operation .  TOUCH PANEL ([...]

1-8 BEFORE USING THE MACHINE Contents (10) [STOP] key ( ) Press this key to stop a copy job or scanning of an original. (11) Main pow er indicator This lig hts up when the machin e's main p ower switch is in the "o n" positi on.  TURNING THE POWER ON AND OFF (pa ge 1-14) (12) [POWER] key ( ) Use this k ey to turn the machine po we[...]

1-9 BEFORE USING THE MACHINE Contents TOUCH PANEL This se ction explain s how to use the to uch pa nel. • To enter te xt, see " ENTERING TEXT " (pag e 1-55). • For in formatio n on the screen s and procedu res f or usin g the s ystem s ettings, s ee " Common Oper ati on Met hods " (page 7-4) in "7. S YSTEM S ETTINGS&quo[...]

1-10 BEFORE USING THE MACHINE Contents Example 4 When at lea st one sp ecia l mode is sele cted , the key ap pears i n the ba se scr een. The key can be touched t o disp lay a list of the selec ted sp ecial mo des. Example 5 Touch a numer ic val ue displa y key to direc tly en ter a value with the numeric keys. Pres s the n umeric keys to enter any[...]

1-11 BEFORE USING THE MACHINE Contents STATUS DIS PLAY When the base screen of a mod e appea rs, the ri ght si de of th e touch panel sh ows the mach ine's s tatus. The in format ion shown is expl ained below. Example: Basic sc reen of c opy mode (1) Display sele ction key The stat us display can be switc hed betw een "Job Stat us" a[...]

1-12 BEFORE USING THE MACHINE Contents SYSTEM BAR The s ystem bar a ppear s at the bo ttom of t he touc h panel. The it ems tha t appear in the s ystem b ar are e xplaine d below . (1) Job status d isplay The job i n progre ss or reserve d are i ndicated by icons. The i cons are as f ollo ws. * This a ppears in a multi-m ode broad cast job. When a [...]

1-13 BEFORE USING THE MACHINE Contents (3) Brightness adjustment k ey Touch thi s key to ad just the b rightne ss of the tou ch panel. When touc hed, the fo llowin g screen app ears next to the key. Touch the [+] key o r the [-] key to ad just the b rightness . When finish ed, touch the brightn ess adjustm ent key agai n to clos e th e scre en. Thi[...]

1-14 BEFORE USING THE MACHINE Contents TURNING THE POWER ON AND OFF The ma chine has tw o power s witches. The main power switch is towa rds the r ear on t he left side. T he other p ower switch is th e [POWE R] key ( ) on the o peration panel at the to p right. Main po wer sw itch When the main power sw itch is switch ed on, t he main power i ndic[...]

1-15 BEFORE USING THE MACHINE Contents ENERGY SAVE FUNCTIONS This pr oduct has the fol lowin g two en ergy sa ve functi ons that c onform to the En ergy St ar guide lines to help c onserve natural resour ces and reduce envir onment al pollu tion. Prehe at Mode (L ow power mod e) Prehea t mode automatic ally low ers the t emper ature of th e fusi ng[...]

1-16 BEFORE USING THE MACHINE Contents USER AUTHENTICATION User auth entic ation re stric ts the us e of th e machine to users t hat have be en regi stered. The fu nctions that each user is allowed to use can be specifi ed, al lowing the machine t o be custom ized to meet the needs of your work place. When the admin istrator of the machine has e na[...]

1-17 BEFORE USING THE MACHINE Contents If an incorrect use r number is entered 3 times in a row... If "A W arnin g when L ogin Fa ils" is enabled in the syst em settin gs (a dministra tor), the machi ne will l ock for 5 minutes if an in corre ct user num ber i s entere d 3 tim es in a row. Verify th e user n umber tha t you sho uld us e w[...]

1-18 BEFORE USING THE MACHINE Contents AUTHENTICATION BY LOGIN NAME / PAS SWORD The fol lowin g proced ure is use d to lo g in usin g a lo gin nam e and p assword received from the admini strator of the machin e or th e admini strato r of the L DAP s erver. The LDA P ce rtifica tion requ ires the ha rd disk drive. When controlled by login name and [...]

1-19 BEFORE USING THE MACHINE Contents 3 Touch the [Passwo rd] key. A text entry screen for en tering the password w ill app ear. Enter yo ur password tha t is store d in "User List" in the sy stem settin gs (administrato r). If you are logging in to an LDAP server , enter the p assword that is stor ed wi th y our LD AP ser ver log in n a[...]

1-20 BEFORE USING THE MACHINE Contents If an incorrect login name or pass word is entered 3 times in a row ... If "A W arnin g when L ogin Fa ils" is enabled in the syst em settin gs (a dministra tor), the machi ne will l ock for 5 minutes if an inco rrect l ogin nam e or p assword is enter ed 3 ti mes in a row. Verify th e login n ame an[...]

1-21 BEFORE USING THE MACHINE Contents HOME SCREEN When the [HOME ] key is p ressed on the o perat ion pan el, the hom e scre en appe ars in t he touc h panel. M ode se lecti on keys app ear in the home s creen. These key s can be touch ed to op en the b ase scree n of each mode. The [My M enu] key can b e touc hed to d isplay shortcu ts to fu ncti[...]

1-22 BEFORE USING THE MACHINE Contents REMOTE OPERATION OF THE MACHINE The remo te operati on func tion allows you t o operate the machi ne from y our com puter. When thi s function is add ed, the same screen a s the opera tion pan el screen ap pears on your com puter. Th is allows y ou to oper ate the m achine from your c omputer i n the sam e way[...]

1-23 BEFORE USING THE MACHINE Contents ITEMS RECORDED IN THE JOB LOG This func tion requires the har d disk drive. The ma chine reco rds the jobs t hat ar e perfor med in the job log. The ma in info rmation that is recorded in the job lo g is described below. • To make i t easy to total the usage co unts of di fferently c onfigured machin es, the[...]

1-24 BEFORE USING THE MACHINE Contents 19 Print Jo b Related Item Outp ut The ou tput mode of a pr int ed jo b. 20 Staple The s tatus of stapli ng. 21 Stap le Co unt The st aple co unt. 22 Printer Tone The t one used for a print job . 23 Image Sen d Related Item Direct Addres s Addre ss of an i mage se nd job. 24 Sender Na me Sender na me of an ima[...]

1-25 BEFORE USING THE MACHINE Contents *In some e nvironments th is is not recorded. 50 Machin e Item Model Name Indi cates the model na me of the mach ine. 51 Unit Serial Number Indicates the serial nu mber of the machin e. 52 Name Indica tes the na me of the m achine that is s et in the W eb pages. 53 Mach ine Locat ion Indi cates the in stallati[...]

1-26 BEFORE USING THE MACHINE Contents ABOUT THE WEB PAGES OF THIS MACHINE This mac hine has a Web serve r, and you can access it fr om your compu ter to con figur e the m achine. You ca n also downlo ad this g uide fr om the Web p age. How to check th e IP ad dres s You ca n chec k the IP a ddress by pri nting o ut a list of all settin gs from the[...]

1-27 BEFORE USING THE MACHINE Contents SUPPLIES Standar d suppli es for t his pro duct that c an repla ced by th e user i nclude p aper, toner cartrid ges, an d stap le cartr idges f or the finisher . Be sur e to use o nly S HARP-s pecif ied prod ucts f or the toner ca rtridge s, fin isher st aple ca rtridge , and tr anspa rency film. Prop er stor [...]

1-28 BEFORE USING THE MACHINE Contents IMPORTANT POINTS ABOUT PAPER This section provid es inf ormati on tha t you s hould know b efore loa ding p aper in t he pape r tra ys. Be sur e to read this se ction before lo ading paper. NAMES AND LOCATIONS OF TRA YS The n ames of the tr ays ar e as fo llows . THE MEANING OF "R" IN PAPER SIZES Som[...]

1-29 BEFORE USING THE MACHINE Contents USEABLE PAPER Vario us types of paper are sold. T his se ction explain s what plain paper and what spec ial m edia can be use d with the machin e. For d etailed i nformati on on the s izes an d types o f paper tha t can b e loaded i n each tr ay of the machi ne, see the spec ificati ons in th e Start G uide an[...]

1-30 BEFORE USING THE MACHINE Contents Print side fa ce up or fa ce dow n Paper is loade d with th e print si de face up or fac e down depending on the p aper type and tr ay. Trays 1 t o 4 Load the paper with the print side face u p. However , if the pap er type is "L etter Head " or "P re-Prin ted", load the pap er with th e pr[...]

1-31 BEFORE USING THE MACHINE Contents TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 50 0 sheets of pape r from siz e B5R to A3 (8-1/2" x 11R t o 11" x 17") can b e loaded in t rays 1 to 4 . 1 Pull out the paper tray. Gently p ull the tray o ut until i t stops. To load pa per, go to step 3 . To [...]

1-32 BEFORE USING THE MACHINE Contents 5 Gently push the pa per tray into the machine. Push the tra y firmly all the way in to the machine . If you lo aded a dif ferent type or size o f paper tha n was load ed previo usly, be sure to ch ange t he "Paper Tr ay Settings " in the sy stem se ttings. If these se ttings are not confi gured corr[...]

1-33 BEFORE USING THE MACHINE Contents LOADING PAPER IN THE BYPASS TRAY The by pass tr ay can be used to pr int on pl ain pa per, env elope s, label shee ts, tab pa per, a nd othe r spec ial medi a. Up to 100 she ets of p aper ca n be lo aded ( up to 40 sheets o f heav y pape r) for co ntinuou s print ing si milar to the ot her trays . 1 Open the b[...]

1-34 BEFORE USING THE MACHINE Contents IMPORTANT POINTS W HEN US ING THE BYPASS TR AY • When us ing pl ain paper other tha n SHAR P stan dard pap er or s pecia l media o ther th an SHAR P-recomm ended transpa rency film , or when printing on the revers e side of pr eviousl y used pap er, the paper mus t be loade d one she et at a time. Loadin g m[...]

1-35 BEFORE USING THE MACHINE Contents Loading e nvelopes When inse rting envelopes in the byp ass tray, place them aligned to the left side in the orientati on shown bel ow. Only the front s ide of en velop es can be prin ted on. Be sure to pla ce the fro nt side fa ce dow n. Important points when using envelopes • Do not p rint on b oth sides o[...]

1-36 BEFORE USING THE MACHINE Contents This se ction explain s how to place or iginal s in t he automati c doc ument f eeder and on the d ocument g lass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMA TIC DOCUMENT FEEDER This se ction expla ins how to place or igin als in t he autom atic document f eeder . Allowed original siz es When the ori[...]

1-37 BEFORE USING THE MACHINE Contents 1 Make sure an orig inal does not rem ain on the document gl ass. Open the automatic docume nt feed er, make sure that an original is not on t he docume nt glass, and then gen tly clos e the automatic docume nt feed er. 2 Adjust the original guides to the size of the originals. 3 Place the original . Make su r[...]

1-38 BEFORE USING THE MACHINE Contents PLACING THE OR IGINAL ON TH E DOCUMENT GLASS This se ction explain s how to place th e origin al on t he docume nt glass . Allowed original siz es When the orig inal is a non- stand ard size, see the approp riate ex planation below for the mo de you are using.  2. COPIER " SPECI FYING T HE OR IGINAL S [...]

1-39 BEFORE USING THE MACHINE Contents Plac ing a t hick bo ok When s canning a thick b ook or o ther th ick or iginal, f ollow t he steps below to press the book d own. (1) Push up the far side of the automati c document feeder. The hinges supporti ng the aut omatic d ocument feed er will rel ease and the rear si de of the a utomatic documen t fee[...]

1-40 BEFORE USING THE MACHINE Contents This s ection desc ribes the peri phera l devic es that c an be used wit h the m achin e and expla ins how t o use the finis her, as well as Sharp O SA (ap plicati on commun icati on module and ex ternal a ccount m odule) . PERIPHERAL DEVICES Perip heral de vice s can be insta lled on th e mach ine to increas [...]

1-41 BEFORE USING THE MACHINE Contents Sharpdes k 1 licen ce kit MX-US X1 This so ftware en ables int egrated ma nagemen t of documen ts and com puter file s. Sharpdes k 5 licen ce kit MX-US X5 Sharpdes k 10 lice nce kit MX-US 10 Sharpdes k 50 lice nce kit MX-US 50 Sharpdes k 100 licence ki t MX-USA 0 Sharp O SA network s canner tool 1 lice nce kit[...]

1-42 BEFORE USING THE MACHINE Contents FINISHER The fi nisher is equip ped with the offset function, which offs ets each set of output fro m the p revious s et. In additi on, eac h se t of sorte d output can b e stapled . PART NAMES The fol lowin g parts c an be accessed when the finis her is open . (1) Output tray Stapled an d offset o utput is d [...]

1-43 BEFORE USING THE MACHINE Contents FINISHER MAIN TENANC E When the s taple cartridge r uns out of s taples, a m essag e will appe ar in the ope ratio n panel. F ollow the pr ocedure below to repl ace the s taple cartr idge. Repla cing the st aple cartri dge 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the[...]

1-44 BEFORE USING THE MACHINE Contents 6 Replace the stapl e case. Push the s taple cas e in unti l it clic ks into p lace. 7 Slide the finisher back to the right. Gently s lide the finisher b ack to th e right unti l it locks into its original p osition. 8 Close the cover. Make a te st prin t or copy in sta ple sort m ode to ve rify th at staplin [...]

1-45 BEFORE USING THE MACHINE Contents SHARP OSA This func tion requires the har d disk drive. Sharp OS A (Open Syst ems Arc hitectur e) is an architec ture that e nables externa l appl ications to be dire ctly con nected to a dig ital mul tifunc tion ma chin e over a netwo rk. When a dig ital mu ltifuncti on mach ine that supports Sharp OS A is us[...]

1-46 BEFORE USING THE MACHINE Contents EXTERNAL ACCOUNT MODULE (MX-AMX3) The ex ternal a ccount m odule i s requi red to us e a "e xter nal acco unt app lica tion" on th e mac hine. An exter nal acc ount app licatio n can be used in "e xter nal auth enticati on mode " or "ex ternal co unt mode ". Whe n externa l authen[...]

1-47 BEFORE USING THE MACHINE Contents If login fails If the login sc reen fai ls to app ear or th e appl ication does not op erate correctl y, the machine may als o stop oper atin g correc tly. In thi s event, i t is rec ommen ded that you quit e xter nal acco unt mode from the W eb pag es of the ma chin e. For more i nformatio n, see [Help] in t [...]

1-48 BEFORE USING THE MACHINE Contents This se ction explain s how to clean th e mach ine an d replace th e toner cartrid ge and t he sta mp cartrid ge. REGULAR MAINTENANCE To ens ure that t he mac hine con tinues to prov ide top quality perform ance, p eriodic ally cle an the m achin e. CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER If [...]

1-49 BEFORE USING THE MACHINE Contents 1 Open the automatic document feede r and remove the gl ass cleaner. 2 Clean the docume nt scanning area on the document glas s with the glass cleaner. 3 Replace the glass cleaner.[...]

1-50 BEFORE USING THE MACHINE Contents CLEANING THE BYPASS FEED ROLLER If pape r misfeeds frequentl y occur when feedi ng enve lopes or heavy paper throu gh the by pass tr ay, wipe the surfa ce of the feed r oller with a cle an so ft cloth mo istened w ith wate r or a ne utral de tergent. CLEANING THE ORIG INAL FE ED ROLLER If lines or other dir t [...]

1-51 BEFORE USING THE MACHINE Contents REPLACING THE TONER CART RIDGES Be sure t o replac e the to ner cartrid ge when the messa ge "Ch ange the ton er car tridge." app ears. In copy mode If you c ontinue to use the m achine wi thout repla cing the cartridge , the follo wing mes sage will appear when the toner runs out. When the me ssage [...]

1-52 BEFORE USING THE MACHINE Contents 1 Open the front cove r. 2 Press the lock re lease lever, the n place your other hand on the toner cartridge and pull it out. Gently p ull the to ner cartridg e horizont ally towa rd you. If the cartri dge is pu lled out a bruptly, tone r may sp ill out. Hold the toner cartridg e with bo th hands as shown and [...]

1-53 BEFORE USING THE MACHINE Contents 5 Close the front cov er. Caution • Do not throw a t oner cartridge int o a fire. Toner m ay fly and cause burns. • Store toner c artridges o ut of the re ach of small children. • If a toner cartridge is stored on end , the toner may harden and become unusable. Alw ays store toner cartrid ges on their si[...]

1-54 BEFORE USING THE MACHINE Contents REPLACING THE STAMP CARTRIDGE If a stam p unit (AR-SU1 ) is in stalled on the a utomati c docume nt feede r and the stamp has be come f aint, rep lace t he stamp c artridge ( AR-SV 1). Supplie s Stamp c artridge ( 2 in pac kage) A R-SV1 1 Open the documen t feeder tray 2 Remove t he stamp cartridge while pushi[...]

1-55 BEFORE USING THE MACHINE Contents This se ction expla ins the te xt ent ry scr een. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Descr iption This c hanges th e text ent ry screen from the l ower case sc reen to the upper cas e screen. The upper case screen will conti nue to ap pear until the [Cap s] key is to uched ag ain so tha t it is no lo[...]

1-56 BEFORE USING THE MACHINE Contents Shows explanation s of eac h key. Use t his to ent er a previous ly stored text strin g such as " .com". Text strings are stored in the sy stem set tings.  7. SYSTEM SETTINGS " Soft Keyboard Te mplat e Setting " (page 7- 66) Touch t his key to return to the previous setting s creen with [...]

1-57 BEFORE USING THE MACHINE Contents ENTERING TEXT FROM A KEYBOARD Enteri ng text from an extern al keyb oard An exte rnal ke yboard c an onl y be use d as a alternat ive fo r the tex t entry scr een th at appear s in t he machin e's tou ch panel. T he lay out of th e keys in the tex t entr y scr een in the touch panel differs s lightly from[...]

2-1 This ch apter provide s detail ed explan ations of the pr ocedure s for us ing th e copy fu nction . BEFORE USING TH E MACHINE AS A COPIER BASE SCR EEN OF CO PY MODE . . . . . . . . . . . . . . 2-3 COPYIN G SEQUENCE . . . . . . . . . . . . . . . . . . . . . . 2-6 ORIGINA LS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9 • C[...]

2-2 COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPE R (Card Shot) . . . . . . . . . . . . . . 2 -77 PRINTING THE DATE AND A STAMP ON COPIES ( Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-80 • GENERAL PROCEDURE FOR USING STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-81 • ADDING THE DATE TO COPIE S[...]

2-3 COPIER Contents This se ction provid es inf ormati on tha t you sho uld know be fore us ing the machine as a cop ier. BASE SCREEN OF COPY MODE Touch the [COPY] k ey in the touch pan el to o pen the base scre en of copy mode. The ba se sc reen sh ows me ssag es and keys ne cess ary for copyi ng, and settin gs that hav e bee n sele cted. (1) M od[...]

2-4 COPIER Contents (8) Paper select disp lay This sho ws the siz e of pape r loaded i n each tray . For the by pass tray , the pape r type appears above th e paper siz e. The s elec ted tr ay is high lig hted . The approx imate am ount of pa per in eac h tray is indicate d by . Trays 1 to 4 can be touched to o pen the same screen a s when the [Pap[...]

2-5 COPIER Contents Custo mizing d ispla yed ke ys Speci al mod e keys and other keys can b e displ ayed in the base screen . By assigni ng freque ntly us ed functi ons to these keys, you ca n acces s the function s with a singl e touc h. To c hange the fu nction th at is assign ed to a key, us e "Cu stomize Key Se tting" in the We b page[...]

2-6 COPIER Contents COPYING SEQUENCE This se ction explain s the b asic proc edure for copyi ng. Se lect sett ings in the o rder shown below to ensu re that the copy operati on takes place smoo thly. For detai led pro cedures for select ing the s ettings, s ee the explanat ion of e ach setti ng in thi s chapter . Place the original. Place t he orig[...]

2-7 COPIER Contents Output settings Select c opy outpu t settings. The mai n setting s are as fo llows: • Sort mode  Sort mo de (page 2-32) • G roup mode  Gr oup m ode (page 2-32) • Offset mode  Offset f unction (page 2-32) • Staple sort m ode  Staple sort funct ion (page 2-33) Special mode settings Select s pecial m odes su ch [...]

2-8 COPIER Contents • When on e or more special modes are selected, t he key app ears in th e base sc reen. Touc h the key to dis play a list of t he sel ect ed spec ial mode s. Thi s le ts yo u chec k wha t spec ial mode s are s ele cted a nd the set tings of e ach mod e.  Check ing what sp ecial m odes a re select ed (page 2-5) • To stor e[...]

2-9 COPIER Contents ORIGINALS CHECKING THE ORIGINAL SIZE When [A uto] a ppear s in the [Or igina l] key , the size of the place d or igin al is a utoma tical ly det ected. The machi ne au tomatical ly detects the original size when an original is placed and di splays the size in the [Original] key in the base screen. Example of base screen The or i[...]

2-10 COPIER Contents Standa rd original pla cemen t orientation s Place origina ls in the docum ent feed er tray or on the document glas s so that the top a nd botto m of the origina l are orient ed as sho wn in th e illus tratio n. If the origina l is not orien ted co rrectly and a fu nction s uch as staplin g is sel ected , the stap le pos itions[...]

2-11 COPIER Contents PAPER TRAYS The ma chine is set t o automa tical ly sel ect a tra y that h as the sa me si ze of p aper as the si ze of t he placed orig inal (automa tic pa per tra y selec tion). If the correct p aper si ze is not sele cted o r you wish to c hange the pape r size , you can sele ct the paper tr ay man ually. 1 Touch the [Paper [...]

2-12 COPIER Contents This se ction expla ins the b asic pr ocedur es for ma king co pies, includi ng selec tion o f the co py rati o and ot her copy setting s. MAKING COPIES USING THE AUTOMA TIC DOCUMENT FEEDER TO MAKE COPIES This se ction expla ins how to make copie s (1-si ded co pies of 1- sided o riginal s) usi ng the a utomatic docum ent feed [...]

2-13 COPIER Contents 3 Set the number of c opies (number of sets) with the nume ric keys. • Up to 99 9 copies (s ets) can b e set. • A single copy ca n be made even if " 0" appea rs for the n umber of c opies. If an incorrec t number of cop ies is set.. . Press the [CLEAR] key ( ) and then enter t he correct number. 4 Press the [START[...]

2-14 COPIER Contents MAKING A COP Y USING THE DOCUMENT GLA SS To make a copy of a bo ok or oth er thick o riginal that cann ot be s canned wi th the au tomatic d ocume nt feeder, open th e autom atic doc ument fe eder and place the orig inal o n the do cumen t glass. This s ectio n explai ns how to m ake a copy (1-side d copy of a 1 -sided or igina[...]

2-15 COPIER Contents 3 Set the number of c opies (number of sets) with the nume ric keys. • Up to 99 9 copies (s ets) can b e set. • A single copy ca n be made even if " 0" appea rs for the n umber of c opies. If an incorrec t number of cop ies is set.. . Press the [CLEAR] key ( ) and then enter t he correct number. 4 Press the [START[...]

2-16 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE AUTOMA TIC DOCUMENT FEEDER TO MAKE 2- SIDE D COP IES Copying onto bo th sides of a shee t save s pap er. Automatic 2-sid ed copying of 1-sided originals Automatic 2-sided co pying of 2-sided origina ls 1-sided cop ying of 2-side d origina ls 1 Place the original s face up in the document feed[...]

2-17 COPIER Contents Using the [Binding Ch ange] ke y 4 Check the paper to be used. Make su re that t he desired pa per (tray) is select ed. • To change the paper (tray), touc h the [Pape r Select] k ey.  PAPER TRAYS (page 2-11 ) Depend ing on the size of the place d original , there ma y be cas es where the same siz e of paper a s the orig in[...]

2-18 COPIER Contents AUTOMATIC 2-SID ED COPYING USING THE DOCUME NT GLASS Automatic 2-sided co pying of 1-sided origina ls 1 Open the automatic document feede r, place the original face down on the document glass, and then gently clo se the automatic docu ment feeder. • Align the c orner of th e original with the tip of the arrow ma rk on t he do[...]

2-19 COPIER Contents 3 Select the 2-sided copy mode. (1) Touch the [ 1-Sided to 2-Sided] key . (2) Touch the [ OK] key. • When the documen t cover is i nstalled, the [2-S ided to 2-Sided ] key and the [2-Side d to 1-Side d] key is no t disp layed. • The [2-Side d to 2-Side d] key an d [2-Sided t o 1-Sided] k ey cannot b e used whe n copying fr [...]

2-20 COPIER Contents 8 Touch the [Read-En d] key. To cancel scanning of th e origina l and copyin g... Press the [STOP] key ( ). System Settin gs (Administrato r): Initial Status Settings (2-Side d Copy) The defau lt 2-si ded copy mode ca n be chan ged. Read-End Place next original. Press [Start]. When finished, press [Read-End].[...]

2-21 COPIER Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The ex posure and orig inal imag e type can b e select ed t o obtain a c lear c opy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGIN AL TYPE Automati c expos ure adj ustmen t operates by defau lt to au tomati cally a djust the expos ure level and or iginal t ype as approp riate for [...]

2-22 COPIER Contents 2 Adjust the exposur e level. Touch the key to make the copy da rker. Touch the key to make the copy li ghter. • Guideline s for the expo sure leve l when [Text] is selected: 1 to 2: Dark origin als such as a newspa per 3: Normal den sity origina ls 4 to 5 : Originals w ritten in pencil o r light co loured tex t 3 Touch the [[...]

2-23 COPIER Contents REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO S ELECTION (Auto Im age) This se ction expla ins the a utomati c ratio selec tion function ( Auto Imag e), wh ich autom atica lly sel ects the ratio to match the paper size. When the paper tray is m anuall y chang ed, the [ Auto Im age] ke y app ears in the base s creen o f copy mo de.[...]

2-24 COPIER Contents MANUALLY SELECTING TH E RATIO (Preset ratios/Zoo m) Touc h the [C opy Rati o] key in the ba se scree n of copy mode to select one of f ive pres et enl arge ment r atio s or five (four) pres et re duct ion r atios (max imum 4 00%, minimu m 25% ). In additi on, the zoom keys can be us ed to select a ny ratio from 25% to 40 0% in [...]

2-25 COPIER Contents 2 Touch the [OK] key . After touchi ng the [O K] key, ma ke sure t hat a pape r size suitable for the r atio is s elected. When the a utomatic documen t feeder is used, the selecta ble ratio ra nges from 25% to 20 0%. To return the ratio to 100%... To return the ratio set ting to 100 %, touch t he [Copy Ratio] ke y to disp lay [...]

2-26 COPIER Contents ENLARGING/RED UCING TH E LENGTH AND W IDTH SEPARATELY (XY Zoom) The XY Zoom fe ature all ows the ho rizonta l and ver tical cop y ratios to be ch anged s eparatel y. Both the horizon tal and vertical ratios can be s et from 25% to 4 00% in incr ements of 1 %. Touch the [Copy R atio] k ey in the base screen of copy m ode and the[...]

2-27 COPIER Contents ORIGINAL SIZES SPECIFYIN G THE ORIGINA L SIZE When the orig inal si ze is a non-s tandar d size or is no t detec ted co rrectly, manual ly spec ify t he origi nal siz e. Touch the [Origi nal] key in the base sc reen of c opy mode and the n foll ow the step s belo w. Specif ying an AB orig inal si ze (1) Touch the appropriate or[...]

2-28 COPIER Contents STORING FR EQUENTLY USED O RIGINA L SIZES You ca n save specia l origi nal sizes that y ou freque ntly u se. Thi s section e xplains how to store, r etrieve , chan ge, and delet e spec ial ori ginal si zes. Stor ing or iginal s izes (e diting/ clear ing) Up to 12 s pecial origina l sizes c an be s tored. Touch the [Origi nal] k[...]

2-29 COPIER Contents 2 Store the original s ize. (1) Touch the [ Store/Delet e] tab. (2) Touch a key for stori ng a custom or iginal size. Touch a key that does not show a size ( ). If you wis h to edit or cle ar a previ ously stor ed key... Touch the key tha t you want to edit or clear. The fo llowin g screen wi ll appear . • To edit th e key, t[...]

2-30 COPIER Contents Retrie ving a sto red or iginal size To retrie ve a stored or iginal s ize, touch the [Origin al] key in the bas e screen of copy mode and perform the st eps belo w. 1 Touch the [Custom S ize] key. 2 Retrieve the desir ed stored origina l size. (1) Touch the [ Recall] t ab. (2) Touch the k ey of the original s ize that you wish[...]

2-31 COPIER Contents OUTPUT To se lect output functions and the output tray, to uch t he [Outpu t] key i n the base screen of copy mode. Output f unctio ns that can be s elected ar e sort, grou p, offset and staple so rt. All ex planation s of the s ettings bel ow assume th at a finis her is instal led. (1) [Offset Tray] key ([Centre Tray ] key) Ou[...]

2-32 COPIER Contents OUTPUT MODES This s ectio n exp lains the ou tput mode s. Sort m ode This is us ed to sor t (collate ) outp ut into se ts. Example: Sorting the output into 5 sets Group mo de This fun ction gr oups cop ies b y page. Example: Groups of 5 copies of e ach page Offset fu nction This function offsets each set of copies from the prev[...]

2-33 COPIER Contents Staple sort fu nction The stapl e sort fu nction s orts out put into s ets, staples each se t, and d elivers th e sets to the tray . The relati ons betwe en the staplin g positions , paper orienta tion, per mitted paper size s for stapli ng, and num ber of sheets that can be sta pled are shown below. For origi nal plac ement o [...]

2-34 COPIER Contents Origin al plac ement or ientati on (for the st aple sort ) When us ing th e staple s ort func tion, t he original must be pla ced as shown below to enabl e stapli ng in the desir ed positi on on th e paper. Stapl e sort Document feed er tray Document glass One stapl e (top) abc abc[...]

2-35 COPIER Contents MAKING COPIES USING THE BYPASS TRAY In additi on to p lain pape r, the bypass tray all ows you to make c opies on transpar ency fi lm, en velop es, tab pa per, a nd other s pecial media. For detai led i nformatio n on pa per that c an be loa ded in the byp ass tra y, see " IMPORTANT POINTS ABOUT PAPER " (page 1-28 ) i[...]

2-36 COPIER Contents 4 Check the paper ty pe setting for the bypass tray. If yo u need to change the setting, touch the p aper type key. If you do n ot need to change th e paper s ize and type that appear und er "Byp ass Tray" , go to st ep 7. 5 Select the type of paper used in the bypass tray. Select the paper type that you will use. 6 S[...]

2-37 COPIER Contents Enter the pap er size of the b ypass tray When the [Custo m Size] key is touc hed, the pa per siz e entry sc reen app ears. Touch the X (w idth) num eric value display key to open a number entry scr een. Ente r the widt h of the paper with the n umeric keys, an d touc h the [OK ] key in the n umber entr y screen . Touch the Y ([...]

2-38 COPIER Contents This ch apter explain s Margi n Shift, E rase, Dua l Page Copy, and other special modes. SPECIAL MODES When the [Spec ial M odes] key is presse d in the base screen , the sp ecia l modes m enu sc reen appears . The special mode s menu co nsis ts of tw o screens . Touch the keys to move be tween the scree ns. After selecti ng sp[...]

2-39 COPIER Contents Specia l modes menu (2nd screen) (1) [Stamp] key  PRINTING THE DATE AND A S TAMP ON COPIES (Stamp) (pa ge 2-80) (2) [Image Edit] key  [Image Ed it] KEY (page 2-100) (3) [Sharpness] key  ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) (p age 2-109) (4) [File] key This sav es a job in a fold er of the do cument fi ling f[...]

2-40 COPIER Contents [OK] ke y and [ Cance l] ke y In so me case s tw o [OK] k eys and o ne [Canc el] key will app ear in th e specia l mode screen s. T he keys are use d as follows : (A) E nter th e selected s pecial mode sett ings a nd retur n to the bas e scr een of cop y mode . (B) E nter th e selected s pecial mode sett ings a nd retur n to th[...]

2-41 COPIER Contents ADDING MARGINS (Margin Shift) This func tion is used to s hift the c opy imag e right, l eft or dow n to adj ust the ma rgin . This is conven ient whe n you wis h to bind the cop ies with a s tring or in a bin der. Shifting the image to the right so the copies can be bound at the left edge with a string Margin shift positions 1[...]

2-42 COPIER Contents 4 Press the [START] key. Copyi ng will begin. If you ar e usin g the doc ument gla ss to copy multi ple origin al pages , copying will take place as you sc an each o riginal. If you have se lected s ort mode, change ori ginals a nd press the [STA RT] key. Repeat unti l all page s have b een scan ned and th en touch th e [Read-E[...]

2-43 COPIER Contents ERASING PERIPHERAL SHADOWS (Erase) The eras e func tion is u sed to er ase sha dows arou nd the e dges of copies tha t occ ur when c opying th ick orig inals or books. When a thick book is copied Erase mod es Shadows appea r here Not using the erase function Using t he erase function Shad ows ap pea r on t he copy. Shadows do n[...]

2-44 COPIER Contents 3 Select the erase settings. (1) Touch the d esired erase mode. Select o ne of t he four pos itions. Touch t he [Side Erase] ke y to open the fol lowing sc reen. Touch t he check box of th e edge tha t you wi sh to eras e and ma ke su re that a c heckmark ap pears. When perfo rming 1-si ded to 2-sid ed copyin g or 2-sided to 2-[...]

2-45 COPIER Contents COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The du al page copy fun ction pr oduce s separ ate copie s of tw o docu ment pag es that ar e pla ced side by side on the docu ment glas s. Thi s functio n is use ful whe n maki ng copie s of th e faci ng page s of a book or o ther boun d docu ment. Copying the facin[...]

2-46 COPIER Contents 3 Select Dual Page Copy. (1) Touch the [ Special Modes] key.  SPECIAL MODES (page 2-3 8) (2) Touch the [Dual Page Copy] key so tha t it is highlight ed. (3) Touch the [ OK] key. You will return to the base screen of copy mode. 4 Press the [START] key. Copyi ng will begin. If you have selected so rt mode, chan ge originals an[...]

2-47 COPIER Contents MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This func tion copie s 2 orig inal p ages onto the front si de and 2 origin al pag es onto the reve rse side of ea ch s heet of paper s o that the c opie s can be folded at the cent reline t o form a pamphle t. This func tion is conv enient for arran ging c opies in to an at trac[...]

2-48 COPIER Contents 3 Select pamphlet c opy settings. (1) If the origi nal is 1-sided, touch the [1- Sided] key. If the ori ginal is 2-sided, touch t he [2-Sided] key. When the docu ment cover i s mounte d, the [2-Sid ed] key is not disp lay ed. (2) Select t he binding ed ge ([Left Bind ing] or [Right Bindi ng]). (3) To insert a cover, touch the [[...]

2-49 COPIER Contents 5 Touch the [OK] key . You will retu rn to the ba se scree n of copy mode. 6 Press the [START] key. Copyi ng will begin. If you are us ing the docume nt glass, change original s and press the [STAR T] key. Repeat unt il all page s have been scanne d and then touch the [Read-End] k ey. To cancel scanning of th e origina l and co[...]

2-50 COPIER Contents COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) This func tion re quires the auto matic doc ument feed er to b e instal led. When c opying a very l arge n umber of original s, this function allows y ou to div ide the origina ls into s ets and f eed eac h set thr ough the au tomatic docume nt feede r one set at a tim e. [...]

2-51 COPIER Contents 3 Press the [START] key to scan the first s et of originals. Scannin g begins. To cancel scannin g... Press the [STOP] key ( ). 4 Insert the next set of or iginals and press the [START] key. Repeat this ste p until al l original s have b een scan ned. The copy settings (Ex posure, Paper Se lect, and C opy Ratio o nly) can be ch[...]

2-52 COPIER Contents Changi ng the c opy se ttings for ea ch set of orig inals The c opy settings (Expo sure, P aper Selec t, and Co py Ratio o nly) c an be chan ged for e ach s et of orig inals. Perform the ste p below befor e pressin g the [S tart] key to scan the origi nals in step 4 above . 1 Touch the [Change] key. 2 Change th e desired copy s[...]

2-53 COPIER Contents USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) This func tion requires the har d disk drive. This func tion re quires the hard d isk ex pansion k it to be i nstalled . Two mac hines c onnected to the s ame ne twork ca n be us ed to run a large copy job in parall el. Each m achin e prints ha lf of the copi es,[...]

2-54 COPIER Contents 3 Set the number of c opies (number of sets) with the nume ric keys. Up to 999 copies (se ts) can be set. When the [STA RT] key is pressed, the cop ies will auto matical ly be divided betwe en the master and slav e machines . If an odd number of co pies is set, the master mach ine will print the extra set. If an incorrec t numb[...]

2-55 COPIER Contents In this situati on... If a machine runs out of pap er If either the master m achine or the slave m achine run out of p aper, the mac hine that ran out of p aper wil l hold the jo b while the machi ne that still ha s paper cont inues the job. W hen paper i s added to the machi ne that ran out, the job resu mes. When user authent[...]

2-56 COPIER Contents USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) This func tion re quires the auto matic doc ument feed er. A differ ent type of paper c an be inserted in po sitio ns corres ponding to fron t and ba ck cov ers of a copy jo b when th e autom atic doc ument fe eder is used. A differ ent typ e of pap er can a lso be au tom[...]

2-57 COPIER Contents INSERTING COV ERS IN COPIES (Cover Settings) This func tion re quires the auto matic doc ument feed er. A differen t type of paper c an be inserted at the position s corres pondin g to the fr ont and back co vers of a copy j ob. This is useful f or arrangi ng docum ents in a n attra ctive fo rmat and fo r using a differ ent typ[...]

2-58 COPIER Contents 4 Select cover set tings. (1) If the cover sheet wil l be copied on, touch the [Yes] key. Otherwi se, touch the [No] key. If the [No] key i s touche d, only cov er inserti on will be perf orm ed. In this case, go to step (3 ). (2) To copy on one side of the cover, t ouch the [1-Sided] key. To cop y on both si des of the cover, [...]

2-59 COPIER Contents 6 Touch the [OK] key . You will retu rn to the ba se scree n of copy mode. You can touc h the [Insert ion Type A] key o r the [Ins ertion Type B] key to select inser t settings .  INSERTING INSERT SHEET S IN COPIES (Ins ert Settings) (p age 2-60) To check your sett ings, tou ch the [Pag e Layout] key.  CHANGING COVER/INSE[...]

2-60 COPIER Contents INSERTING INSERT SHEETS IN COPIES (Insert Settin gs) This func tion re quires the auto matic doc ument feed er. You ca n have different paper automa tically i nserted a s ins erts at spec ified page s of c opies. Tw o typ es of pape r ca n be used as inser ts, and the ins ertion posit ions can be sp ecified s epar ately for eac[...]

2-61 COPIER Contents 4 Select insert setti ngs. (1) If th e insert wi ll be copi ed on, touch the [Yes] key. Otherwise, touc h the [No] key. If the [No] key i s touched, o nly inse rt sheet i nsertion will be per form ed . In this case, go to step (3 ). (2) To copy on one side of the insert, to uch the [1-Sided] key. To copy on both si des, touch t[...]

2-62 COPIER Contents 6 Touch the [Insertion Settings] key. 7 Specify the pages where inse rts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insert ion Type B] key. Specify the page where the hi ghlighted insert w ill be inser ted. (A) This s hows the tray s elected for i nsert type A a nd the paper s ize and t ype. (B) This[...]

2-63 COPIER Contents 8 Touch the [OK] key . You will retu rn to the ba se scree n of copy mode. To selec t cover se ttings, touc h the [Front Cover] key or the [Back Co ver] k ey.  INSERTING COVERS IN CO PIES (Cove r Settings) (pag e 2-57) To check your sett ings, tou ch the [Pag e Layout] key.  CHANGING COVER/INSERT SETTINGS (Page Layou t) ([...]

2-64 COPIER Contents CHANGING COVE R/INSERT SETTINGS (Page Layout) This func tion re quires the auto matic doc ument feed er. Cove r set tin gs and inse rt se ttin gs ca n be co mbine d. This se ction expla ins how to chec k compl eted c over and inse rt in sertion page setti ngs, a nd change or de lete i nsertion pages. Changing insert A from page[...]

2-65 COPIER Contents 3 Exam ple : To uc h in sert A at p age 4 Touch the key of th e page that you w ish to delete or chang e. If you do n ot need to change th e setting , touch the [O K] key and go to s tep 6. • Each key shows a print im age icon and the in sertion p age. • If there are multi ple screen s, touch the keys to move through the sc[...]

2-66 COPIER Contents 5 Change th e settings for insert type A /B. The settin gs are ch anged in the sam e way as they are i nitial ly configured . See step 7 of " I NSERTING INSERT SHEETS IN COPIES (Insert Settings) " (page 2-60 ) to cha nge the in sert settin gs. After chang ing the se ttings, to uch the [OK] k ey and return to step 3. 6[...]

2-67 COPIER Contents ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When c opying on transpa renc y film, th e shee ts may sti ck togeth er due to static electr icity. T he tran sparenc y ins erts functio n can b e used to automat ically inse rt a shee t of pape r between each she et of tr anspare ncy f ilm, mak ing the she[...]

2-68 COPIER Contents 4 Select insert setti ngs. (1) Select whether or not the insert paper will be copied on ([Yes] or [ No]). (2) Touch the [ OK] key. You will return to the base screen of copy mode. Explanatio n of (A) When transpare ncy inse rts is se lecte d, paper s uitable fo r the i nserts is a utomatica lly sel ected. The autom atically sel[...]

2-69 COPIER Contents COPYING MULTIPLE ORI GINALS ONTO ONE SHEET (Multi Shot) Mult iple origi nal pa ges can b e copied onto a s ingle s heet of pap er in a unifo rm layo ut. Sel ect 2in1 to copy t wo origi nal pages o nto one sheet, or 4in1 t o copy fo ur orig inal p ages o nto one sheet. This fu nction i s conve nient wh en yo u wish to prese nt m[...]

2-70 COPIER Contents 3 Select the number of originals to be copied onto one sh eet of paper, the layout, and the bor der. (1) Touch the [2in1] key or the [4i n1] key. If ne eded, the i mages will b e rotated. (2) Select t he layout. Select th e order in whi ch the origin als will be ar ranged on the cop y. The arrow s in the ab ove diagra m indicat[...]

2-71 COPIER Contents COPYING A PAMPHLET (Book Copy) This func tion is used to m ake a cop y of th e two facin g pages o f an ope n book or other bo und doc ument. Copies made wi th this fu nction c an be folde d at the centre to create a book let. This func tion is conv enient for arran ging c opies in to an at tractiv e bookle t or pa mphlet. 1 Se[...]

2-72 COPIER Contents 2 Select book copy settings. (1) Select t he binding pos ition ([Lef t Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Setting] key. If a cov er will not be add ed, go to s tep 4. Cover sett ings can not be se lected if insertion of c overs an d inserts is disable d in the sys tem setting s (admini strator[...]

2-73 COPIER Contents 4 Touch the [OK] key . You will retu rn to the ba se scree n of copy mode. 5 Place the original face down on the document glass. Place the o pened fron t cover and b ack cover f ace down. 6 Press the [START] key to scan the first o riginal. Scannin g begins. Scan the remainin g original pages in the follow ing order: Opened ins[...]

2-74 COPIER Contents 8 Touch the [Read-En d] key. Copying will begi n. To cancel scannin g and copying... Press the [STOP] key ( ). • Four orig inal page s will be c opied on to each sh eet of pap er. Blank pa ges will b e automati cally ad ded at the end if the t otal number of original p ages is not a mul tiple of fo ur. • When bo ok copy is [...]

2-75 COPIER Contents COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be c opied ont o the tab s of ta b paper. P repare appropr iate ori ginals f or the tab capti ons. Tab c opy is p ossible from the bypas s tray. RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying wit h a left binding Tab copy ing with a right bindin g Orig inal s[...]

2-76 COPIER Contents 1 Place the original. Place th e original face up in th e document feeder t ray, or face d own on the d ocument glass. 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the [Tab Copy] key.  Special modes m enu (1st screen) (pag e 2-3 8) 3 Set the tab width. (1) Set the image shift width (tab widt h) w[...]

2-77 COPIER Contents COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When c opying a card , this func tion all ows you t o copy th e front and rever se side s toget her on to a sing le she et of pa per. This func tion is conv enient for maki ng co pies for ident ificatio n purp oses and helps s ave paper . 1 Select the paper t o be u[...]

2-78 COPIER Contents 4 Select card shot s ettings. (1) Enter the origi nal size. With the [X] key highl ighted, e nter the X (ho rizontal) dimens ion of the original with the keys . Touch t he [Y] k ey and en ter the Y (ve rtical) di mension of the or iginal with th e keys. You can als o directly touch a numer ic valu e display key to change a numb[...]

2-79 COPIER Contents • The origin al must b e placed on the doc ument gl ass. • Copyin g is only possible o n stan dard siz e paper. • XY Zoom can not be us ed when us ing this function. • The image cannot b e rotated w hen using this func tion. To cancel c ard shot... Touch the [Cancel] k ey in the screen of step 4. System Settings (Adm in[...]

2-80 COPIER Contents PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a s tamp, the page num ber, and te xt on c opies. In ad ditio n, specif ic text ca n be add ed to a co py as a water mark. (Wat ermar k)* Six pri nting pos itions are availab le: top left, top centre, top right , bottom left, bottom centre, and[...]

2-81 COPIER Contents GENERAL PROCEDURE FOR USING STAMP To selec t stamp setting s, follow the steps below. 1 Place the original. Place th e original face up in th e document feeder t ray, or face d own on the d ocument glass. 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch [...]

2-82 COPIER Contents 4 Select Stamp. For detaile d informa tion on ea ch of t he stamp ite ms, see the followin g sectio ns: Dat e: ADDING THE DATE TO COPIES (Date) (page 2- 84) Stamp: STAMPING COPIES (Stam p) (page 2 -86) Page numbering : PRINTING PAGE NUMBERS ON COPIES (Page Numbe ring) (page 2 -88) Text: PRINTING TEXT ON COPIES (Text) (page 2- 9[...]

2-83 COPIER Contents 7 Press the [START] key. Copyi ng will begin. If you ar e usin g the doc ument gla ss to copy multi ple origin al pages , copying will take place as you sc an each o riginal. If you have se lected s ort mode, change ori ginals a nd press the [STA RT] key. Repeat unti l all page s have b een scan ned and th en touch th e [Read-E[...]

2-84 COPIER Contents ADDING THE DATE TO COPIES (Date) The da te can be p rinte d on copi es. The position of the d ate, co lour, format, an d page (first page on ly or a ll pag es) can be s elect ed. Example : Printi ng APRIL 4, 2012 in the top right co rner of t he paper . 1 Touch the [Date] key in the stamp select ion screen. See steps 1 to 4 of [...]

2-85 COPIER Contents 4 Select the pages that the date will be printed on and touc h the [OK] key. Select prin ting on th e first pag e only, o r printing o n all pag es. After touch ing the [O K] key, continue from step 5 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-81) to com plete the copy proced ure. To cancel th e date print se tt[...]

2-86 COPIER Contents STAMPING COPIES (Stamp) Text suc h as "CONFIDE NTIAL" ca n be pr inted in white on a dar k backg round as a "stam p" on c opies. The po sitio n, colour , size, density , and pa ges (fir st page o nly o r all pa ges) ca n be s elect ed for a s tamp. Printing "CONFIDENTIAL" in the top left corner of [...]

2-87 COPIER Contents 3 Touch the [Exposur e] key and set th e colour and density . If you wish to darken the expo sure, touc h the key. If you wish to lighten th e exposu re, touch the key. When you have fini shed sel ecting th e settings, t ouch t he [OK] key. 4 Touch the [Larger Smaller] key to select the size of the stamp. 5 Select the pages tha[...]

2-88 COPIER Contents PRINTIN G PAGE NUM BERS O N COPIES (Page Numbering ) Page num bers c an be p rinted on copi es. The po sitio n, format, and pag e numbe r can be sele cted fo r page numberi ng. Printing the page number at the bottom centre of the paper. 1 Touch the [Page Numbe ring] key in the st amp selection sc reen. See steps 1 to 4 of "[...]

2-89 COPIER Contents 3 To configure page number settings, touch the [Page Nu mber] key. If you do n ot need to configure page num ber settin gs, go to step 9. 4 Select page numb er settings. (1) Touch the [ Manual] key. (2) Set the first number, the last number, and the "Printing Star ts from Page" number. Touch e ach key and enter a numb[...]

2-90 COPIER Contents 6 Touch each item th at you want coun ted in the page numbe rs so that a checkmark appe ars , and then touch the [OK] key. Items with a checkmar k will b e reflecte d in the p rint image on the right side of the screen . (A): Front cover ima ge (B): Insert imag e (C): Back cover image • When t he checkbo xes are s elected , e[...]

2-91 COPIER Contents • When Pag e Numberin g is sele cted, copying in group m ode is not possibl e. The mod e automat ically c hanges to sort mode . • When the p age nu mber printi ng positi on is set to the right s ide or le ft side an d pamphl et copy o r book co py is us ed, the print positi on is chan ged so that the pag e numbers al ways a[...]

2-92 COPIER Contents PRINTING TEXT ON COPIES (Text) Entere d text can be prin ted on c opies. Up to 30 freq uently used tex t strin gs can be stored. Example: Printing "April 2012 Planning Meeting" in the to p left corner of the paper 1 Touch the [Text] key in the stamp selecti on screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR U[...]

2-93 COPIER Contents 4 Select the pages to be printed on an d touch the [OK] key. Select prin ting on th e first pag e only, o r printing o n all pag es. After touch ing the [O K] key, continue from step 5 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-81) to com plete the copy proced ure. Text setti ngs can als o be con figured in the [...]

2-94 COPIER Contents Stor ing, edit ing, and de leting tex t strings 1 Touch the [Text] key in the stamp selecti on screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-81). 2 Touch the [Store/De lete] key. 3 Store a tex t string, or edit/delete a stored text string. • To stor e a text st ring, touch a key with n o [...]

2-95 COPIER Contents 4 Touch the [Back] k ey. You will retu rn to the s creen of step 2. To copy u sing a store d text stri ng, conti nue from st ep 2 of " PRINTING TEXT ON COPIES (Text) " (page 2-92 ). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.05 No.07 No.08 No.09 No.10 No.06 1 3 10 5 Store/Delete Stamp Text 10 5 Store/Delete St[...]

2-96 COPIER Contents CHECKING THE STAMP LAYOUT (Layout) After sta mp items h ave been sel ected, you ca n check the pr int layout, c hange the prin t positi on, and dele te stamp it ems. 1 Touch the [Layout] k ey. The [Layo ut] ke y can on ly be touc hed whe n stamp items have been sel ected. 2 If the layout is cor rect, touch the [OK ] key. Touch [...]

2-97 COPIER Contents 4 Touch the key of the de sired destination position. The touche d positi on key is h ighlig hted and t he print po sition ch anges . The keys that show the prin t positio ns will appear as follows depending on the state of t he setting s. The above key i s the top lef t key. The appea rance of e ach key varies de pending o n t[...]

2-98 COPIER Contents ADDING A WATE RMARK TO A COPY (Watermark) This func tion requires the har d disk drive. When ma king a copy, s pecific text can be add ed to the copy as a waterm ark. The dens ity, angl e, and pages (first pag e only or all pag es) ca n be se lecte d for a wat ermark . The wate rmark i s prin ted at th e centre of the p aper. P[...]

2-99 COPIER Contents 4 Touch the keys to set the angle of the watermark. 5 Select the pages that the watermar k will be printed on and to uch the [OK] key. Select prin ting on th e first pag e only, o r printing o n all pag es. After touch ing the [O K] key, continue from step 5 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-81) to com [...]

2-100 COPIER Contents [Image Edit] KEY When the [Image Edit] k ey is touc hed i n the 2n d specia l mode s menu s creen, th e imag e edit m enu scree n opens . Image ed it menu sc reen (1) [Photo Repeat] k ey  REPEATING PHOTOS ON A COPY (Photo Repeat) (page 2-10 1) (2) [Multi-Page Enlargemen t] key  CREATING A LARGE POSTER (Multi -Page Enlarg[...]

2-101 COPIER Contents REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Rep eat is used to creat e repeated image s of a photo- size or igin al (130 mm x 90 mm size, 10 0 mm x 150 mm size, 70 mm x 100 mm si ze, 65 mm x 70 mm si ze or 57 mm x 100 mm size (3" x 5" si ze, 5" x 7" size, 2- 1/2" x 4" si ze, 2-1/ 2" x 2-1[...]

2-102 COPIER Contents 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key.  [Image Edit ] KEY (page 2-100) 3 Select Photo Repe at settings. (1) Touch the k ey showing the original type and paper si ze combinatio n that y[...]

2-103 COPIER Contents CREATING A LARGE POSTER (Multi-Page Enlargement) This func tion i s used t o enlarg e an im age of a n orig inal and print it as a compos ite im age using multi ple s heets o f paper. 1 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key[...]

2-104 COPIER Contents 2 * The si ze that is twice A0 s ize. Set the enlargement size and the origin al size. (1) Select t he size system that you wi sh to use for mult i-page enlargement. Touch t he keys t o displa y the scre en that s hows the de sir ed gr oup of size s. • 1st scree n: A sy stem • 2nd screen: B system • 3rd scree n: I nch s [...]

2-105 COPIER Contents 4 Touch the [OK] key . You will return to the special mo des screen. Tou ch the [OK] key to return to the base s creen of copy mod e. 5 Press the [START] key. Copyi ng will begin. If you have selected so rt mode, chan ge originals and press the [START] key. Repe at until all pag es have bee n scanned an d then touch the [R ead[...]

2-106 COPIER Contents REVERSING THE IMAGE (Mirror Image) This feat ure is u sed to mak e a c opy that i s a mirro r image o f the or iginal. 1 Place the original. Place th e original face up in th e document feeder t ray, or face d own on the d ocument glass. 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to swit[...]

2-107 COPIER Contents COPYING IN THE CE NTRE OF THE PAPER (Centring) This is used to c entre the copied i mage o n the pa per. This le ts yo u pla ce the image in th e centre of the paper wh en the origina l si ze is s maller than t he pape r siz e or when the image i s reduced. Not using the centring fun ction Us ing the centring function 1 Place [...]

2-108 COPIER Contents REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to r evers e black and white i n a co py to cr eate a negative image. This fu nctio n can onl y be used for b lack and white copy ing. Orig inals with large blac k areas ( which use a large am ount of tone r) can be copi ed usin g Black/W hite Rever se to reduc e t[...]

2-109 COPIER Contents ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to s harpen a n imag e or mak e it softe r. 1 Place the original. Place th e original face up in th e document feeder t ray, or face d own on the d ocument glass. 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the[...]

2-110 COPIER Contents CHECKING COPIES BEFORE PRINTING (Proof Copy) This func tion requires the har d disk drive. This fea ture p rints o nly one s et of cop ies, re gardles s of h ow many s ets have been s pecifie d. Afte r the fir st set i s chec ked for erro rs, the r emainin g sets c an be p rinted. P reviousl y it was n ecessa ry to re- scan th[...]

2-111 COPIER Contents 4 Set the number of c opies (number of sets) with the nume ric keys. If you wi ll copy mu ltiple originals u sing t he document glass, switch to s ort mode after this s tep.  Sort mode (pag e 2-32) Up to 99 9 copies (s ets) can be s et. If an incorrec t number of cop ies is set.. . Press the [CLEAR] key ( ) and then enter t[...]

2-112 COPIER Contents 7 Change th e settings. (1) Touch the k ey of the setting that you want to change. The setting s creen of t he touche d key opens . Chang e the setti ngs and to uch t he [O K] ke y. (2) Touch the [ OK] key. • To chang e the num ber of sets printed, s et the de sired num ber of cop ies (sets) with the nu meric k eys. After ch[...]

2-113 COPIER Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scann ed original sheets can be c ounted and displ ayed before copying is executed. By allowing y ou to check the number of original sheet s that were scanned, this he lps reduce the occurrence of copy mistakes. 1 Insert the originals [...]

2-114 COPIER Contents COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This f uncti on requir es the au tomat ic docu ment fe eder. Even when B4 (8-1/2" x 14") original s are mixed in wit h A3 (11" x 17" ) origi nals, all origin als ca n be copie d at onc e. When scann ing the origin als, the mac hine aut omatic ally d[...]

2-115 COPIER Contents 1 Insert the originals face up in the document feeder tray. N When "Same Width" is used Place the o rigina ls with the sides th at are t he same len gth aligned o n the left. N When "Different Width" is used Place the ori ginals with the corners aligned in the far left co rner of the doc ument fee der tray.[...]

2-116 COPIER Contents 4 Press the [START] key. Copyi ng will begin. To cancel scannin g and copying... Press the [STOP] key ( ). • When [Di fferent Widt h] is selec ted, autom atic two- sided c opying cann ot be use d. • When [Di fferent Widt h] is selec ted, the s taple functio n cannot be used. • The mixe d size o riginal fun ction ca nnot [...]

2-117 COPIER Contents COPYING THIN ORIGINALS (Slow Scan Mode) This func tion re quires the auto matic doc ument feed er. Use thi s functi on whe n you wi sh t o scan thin o riginals using the aut omatic docume nt feed er. Th is fu nction h elps prevent thin origi nals from misfe eding. 1 Insert the originals face up in the document feeder tray. Ins[...]

2-118 COPIER Contents The "2-S ided to 2-Si ded" and "2-Sided to 1-Si ded" mod es of auto matic 2-sid ed copyi ng canno t be used. To cancel th e slow sca n mode setti ng... Touch the [Slow Sca n Mode] key in the scree n of step 2 so that i t is not h ighlighte d. System Settings (Administrator): Original F eeding Mod e This is [...]

2-119 COPIER Contents This se ction explain s conve nient c opy func tions such as i nterrupt ing a c opy run , changin g the or der of r eserved c opy jobs, a nd stori ng copy settin gs in a progr am. INTERRUPTING A COPY RUN (Interrupt copy) When y ou need to make an urgent c opy a nd the mac hine i s busy with a long copy r un or othe r job , use[...]

2-120 COPIER Contents • If user aut henticati on is ena bled, the login sc reen will a ppear when t he [Inte rrupt] key is pressed. Enter your u ser name and pass word to l og in. The number of copies mad e will be added t o the coun t of the us er that log ged in. • Dependi ng on the settings of the job in prog ress, the [Interrup t] key may n[...]

2-121 COPIER Contents CHECKING A PREVIEW IMAGE OF A COPY (Preview) This func tion requires the har d disk drive. You can tou ch the [Pre view] key so that it is hig hligh ted in the ba se scree n and then sca n the origin al to check a preview image of the co py in the touch panel b efore printin g the c opy. 1 Place the original. Place th e origin[...]

2-122 COPIER Contents To cancel th e operatio n... Press the [CL EAR ALL] key ( ). System Settings (Administrator): Default Preview You can se t the defa ult state o f the [Previ ew] key to alwa ys sele cted (high lighted). Enab le this s etting if you wish to c heck a preview image ea ch time yo u make a copy.[...]

2-123 COPIER Contents PREVIEW SCRE EN The prev iew s creen is e xplaine d below . (1) Preview image An image of the sel ected receiv ed image appears. If the ima ge is cu t off, use the scroll bars at th e right an d bottom of the screen to scroll th e image. Touc h a bar and slide it to scroll . (You can a lso touc h the keys to scrol l.) (2) Chan[...]

2-124 COPIER Contents JOB STATUS SCREEN The jo b statu s screen is di splayed when th e [JOB S TATUS ] key on the ope ration pa nel is pressed . The job st atus screen s hows the stat us of job s by mode . When the [JOB S TATUS] k ey is pr essed, the job st atus scree n of the mode that was being u sed befor e the key was p ressed appears. Example:[...]

2-125 COPIER Contents JOB QUEUE SCREE N AND C OMPLETED JOB SCREEN The jo b statu s scr een cons ists of the job q ueue s creen th at sho ws co py and print jo bs wai ting to be print ed and t he job currentl y in progress , the co mpleted j ob sc reen that shows jobs tha t have been c omple ted, and the sp ool screen that shows p rint job s that ha[...]

2-126 COPIER Contents Job ke y disp lay Each j ob key show s the p osition of the j ob in the j ob queu e and th e current status of the job . (1) Indicates the numbe r (position) of the job in the jo b queue. When the j ob current ly being printed is finishe d, the job moves u p one position in the job queue. This numbe r does not appear in keys i[...]

2-127 COPIER Contents CANCELLING A JOB THAT I S WAITING IN THE QUEUE A copy job that i s waitin g to be p rinted c an be can celled. 1 Press the [JOB S TATUS] key. 2 Cancel the job. (1) Touch the [ Print Job] tab. (2) Change the print job stat us mode to [Job Queue]. Touch t his key to change modes. T he selec ted mo de will be hig hli ght ed. (3) [...]

2-128 COPIER Contents GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun wh en there a re already mult iple jobs in the qu eue, the copy job will appear a t the end of the q ueue. However , if you h ave an ur gent copy job, yo u can g ive priorit y to the job and h ave it execute d first. 1 Press the [JOB S TATUS] key. 2 Give the desired [...]

2-129 COPIER Contents CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUE UE Detailed informa tion c an be d isplaye d on a c opy job waitin g in th e queue. 1 Press the [JOB S TATUS] key. 2 Checking job details (1) Touch the [ Print Job] tab. (2) Change the print job stat us mode to [Job Queue]. Touch t his key to change modes. T he selec ted mo[...]

2-130 COPIER Contents STORING COPY OPERATIONS (Job Programs) A job p rogram i s a gro up of c opy settings stored togethe r. When c opy set tings are stor ed in a j ob pr ogram, the settings can be r etriev ed and us ed for a c opy job by mea ns of a simple opera tion. For exa mple, sup pose A3 ( 11" x 1 7") size CAD drawi ngs are c opie [...]

2-131 COPIER Contents STORING ( EDITI NG/DELETING) A JO B PROGRAM The proc edur es for stor ing copy setting s in a job prog ram a nd dele ting a job prog ram are explain ed belo w. 1 Press the [#/P] ke y ( ). 2 Touch the [Store/De lete] tab. 3 Touch a nu meric key. Numeric keys in w hich jo b programs are alread y stored are highlight ed. • To s[...]

2-132 COPIER Contents 4 Select the copy sett ings that you wish to store in the job pro gram and touch th e [OK] key. To as sign a na me to the prog ram , to uch th e [P rogr am Na me] key. A tex t entry scree n will appe ar. Up to 10 characters c an be ente red for the name. When you have fini shed, touch the [O K] key. You will retu rn to the ba [...]

2-133 COPIER Contents APPENDIX Example s of co vers an d insert s The r elatio ns between the or igina ls and fi nished copies when cov ers or insert s are inse rted are shown on the f ollowing pages. Covers • 1-side d copyi ng of 1-s ided origi nals • 1-side d copyi ng of 2-s ided origi nals • 2-side d copyi ng of 1-s ided origi nals • 2-s[...]

2-134 COPIER Contents Covers (1-side d copyin g of 1-sided or iginals) 1-si ded co pies ar e mad e of th e foll owing 1-si ded or igina ls. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying conditio n Resulting copies Front cover Back cove r No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-s[...]

2-135 COPIER Contents Covers (2-side d copyin g of 1-sided or iginals) 2-si ded co pies ar e mad e of th e foll owing 1-si ded or igina ls. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying conditio n Resulting copies Front cover Back cove r No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-s[...]

2-136 COPIER Contents Covers (1-side d copyin g of 2-sided or iginals) 1-si ded co pies ar e mad e of th e foll owing 2-si ded or igina ls. 1st page 2nd page 3rd page Cover copying conditio n Resulting copies Front cover Back cove r No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-sided copyin g No copying 2-[...]

2-137 COPIER Contents Covers (2-side d copyin g of 2-sided or iginals) 2-si ded co pies ar e mad e of th e foll owing 2-si ded or igina ls. 1st page 2nd page 3rd page Cover copying conditio n Resulting copies Front cover Back cove r No copying No copying 1-sided copying No copying 2-sided copying No copying No copying 1-sided copyin g No copying 2-[...]

2-138 COPIER Contents Insert s (copying of 1-si ded orig inals ) 1-sid ed and 2- sided copyin g of the following 1-side d origin als. T he exam ple of adding an inser t at the 3rd she et is shown. ( when " Inserti on Pag e" is set to "3" in th e ins ertio n setting s of the inse rt se ttings in the sp ecial modes) Insert s (copy[...]

3-1 This ch apter provide s detail ed explan ations of the pr ocedure s for us ing th e printer fu nctio n. PRINTER FUNCTION OF THE MAC HINE . . . . . . . . 3-3 PRINTING FROM WINDO WS BASIC PRINTI NG PROCEDURE . . . . . . . . . . . . . . . 3-4 • SELECTING THE PAPER . . . . . . . . . . . . . . . . . 3-6 • PRINTING ON E NVELOPE S . . . . . . . . [...]

3-2 PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSE S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45 • PRINTING SPE CIFIED PA GES ON DIFFERENT PAPER (Differ ent Paper) . . . . . . . 3-45 • ADDING INSERTS W HEN PRIN TING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 -47 [...]

3-3 PRINTER Contents PRINTER FUNCTION OF THE MACHINE To ena ble prin ting fr om yo ur comp uter, a pr inter dr iver m ust be in stall ed. See the t able b elow to determin e which pri nter dri ver to u se in yo ur envi ronment. Installing t he printer driver in a Wind ows envi ronment To ins tall the print er driver and conf igure settings in a Win[...]

3-4 PRINTER Contents BASIC PRINTING PROCEDURE The fol lowing ex ample explai ns how to print a document from "W ordPad" , which i s a stand ard acc essory pr ogram i n Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File ] menu of WordPad. If you a re usi ng Windows 7, click the button. The menu used to e xecute p rinting may va[...]

3-5 PRINTER Contents 3 Select print settings. (1) Click the [ Paper] tab. (2) Select the pap er size. To sele ct sett ings on other tabs, click t he desire d tab and then sele ct the set tings. (3) Click the [ OK] button. • Make s ure the pap er size i s the same a s the pap er size set in the sof tware app lication . • Up to ei ght cust om pap[...]

3-6 PRINTER Contents SELECTING THE PAPER This se ction explain s how to configur e the "P aper Selectio n" setti ng on th e [Pape r] tab of the pri nter driv er propert ies windo w. Before printin g, check the pap er sizes , paper ty pes, and paper remaining in the m achi ne's trays. T o view th e most recent tr ay info rmation, clic[...]

3-7 PRINTER Contents PRINTING ON ENVELOPES The by pass tray can be us ed to p rint on s pecial media su ch as envelop es. The p rocedur e for pr inting o n an env elope from the printer driver p roperties screen i s describ ed below. For the ty pes of paper that c an be use d in the bypass t ray, see " IMPORTAN T POINTS AB OUT PAPER " (pa[...]

3-8 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the us er authen ticati on functio n is enab led in th e machine's system setting s (admin istrator) , your us er inform ation (login na me, pas sword, e tc.) must be en tered in t he pri nter dr iver prop erties w indow b efore yo u can p rint. The inform atio[...]

3-9 PRINTER Contents 2 Enter your login name and password. (1) Click the [ Job Handling] tab. (2) Enter your user information . • When authentic ation is by login name/password Select t he [Log in Name] a nd [Pas sword] check boxes so th at checkma rks appear, and enter yo ur login n ame and pas sword. Enter 1 to 32 charac ters for the password. [...]

3-10 PRINTER Contents • When user authentic ation is enabled i n the system setting s (administ rator), pri nting is possibl e without en tering use r informatio n. The num ber of pag es printed is adde d to the "Oth er User" cou nt. In t his case, o ther print fu nctions may be restricted . For more info rmation, ask yo ur administ rat[...]

3-11 PRINTER Contents VIEWING PRINTER DRIVER HELP When s electi ng se ttings in the prin ter dri ver, yo u can d isplay Hel p to vi ew exp lanations of the settings . Pop-up help Help ca n be di splay ed for a settin g by cli cking t he sett ing an d pressing the [F 1] key. * To view Help for a setting in W indows X P/Server 2003, click th e bu tto[...]

3-12 PRINTER Contents SAVING FREQUENTLY USED PRINT SETTINGS Setting s conf igured o n each of the t abs at the time of print ing can b e saved a s user setting s. Sav ing frequ ently us ed setting s or co mplex setti ngs under an ass igned n ame ma kes it ea sy to sele ct those s etting s the next time you ne ed to use them. SAVING SETTINGS AT THE [...]

3-13 PRINTER Contents 3 Check and save the setti ngs. (1) Check the displ ayed settings. (2) Enter a name for the settings (maximum of 20 char acters). (3) Click the [ OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of u ser settin gs can b e saved. • The fol lowing item s canno t be save d in use r settings . - A waterma[...]

3-14 PRINTER Contents USING SAV ED SE TTINGS Deleting s aved settings Select the user s ettings th at you want to dele te in (1) of st ep 2 ab ove, and c lick th e [Delete] b utton. 1 Open the printer driver pro perties window from the print windo w of the software application. (1) Select the print er driver of the machi ne. (2) Click the [Preferen[...]

3-15 PRINTER Contents CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The de fault setti ngs of the prin ter drive r can be change d using t he proce dure bel ow. The s ettings s elected using thi s proc edure are sa ved an d beco me the d efau lt set tings when pr int ing fr om a sof twar e appl icati on. (S etti ngs sel ected in the pri nter driv er[...]

3-16 PRINTER Contents 4 Configure the settings and click the [OK] button. For exp lanations of the se ttings, see p rinter d river Help.[...]

3-17 PRINTER Contents BASIC PRINTING PROCEDURE The fol lowing ex ample explai ns how to print a document from t he standar d acces sory program "TextEdi t" in Mac OS X. SELECTING PAPER SETTINGS Selec t paper s ettings i n the pri nter dri ver befo re sele cting the prin t comm and. PRINTING FROM A MACINTOSH To use the machine as a prin te[...]

3-18 PRINTER Contents PRINTING 1 Select [Print] from the [File ] menu of TextEdit. The menu used to e xecute p rinting may var y dependi ng on the software applicat ion. 2 Make sure that the correc t printer is selected. The mac hine name that appe ars in the "Pri nter" men u is norm ally [SCxx xxxx]. ("xx xxxx" is a s equence o[...]

3-19 PRINTER Contents SELECTING THE PAPER This se ction explain s the [Pap er Feed ] settings in th e print setti ngs w indow. • When [Auto Sele ct] is selec ted A tray w ith pla in paper or recyc led pa per (the factory default setting i s plain p aper o nly) of the s ize specifi ed in "Pa per Size" in the page setti ngs windo w is a u[...]

3-20 PRINTER Contents PRINTING ON ENVELOPES The by pass tray can be us ed to p rint on s pecial media su ch as envelop es. The p rocedur e for pr inting o n an env elope from the printer driver p roperties screen i s describ ed below. For the ty pes of paper that c an be use d in the bypass t ray, see " IMPORTAN T POINTS AB OUT PAPER " (p[...]

3-21 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user au thentic ation fun ction is enabl ed in the m achin e's syst em settin gs (adm inis trator), y ou must en ter your user in formatio n (log in name, p assword, etc .) in orde r to print . The in formation that must be enter ed varie s dependin g on t[...]

3-22 PRINTER Contents 3 Start printing. (1) Enter your user information . • When authentic ation is by login name/password Enter you r login na me in "Login Nam e" and your passw ord i n "P asswo rd" ( 1 to 32 char acte rs). • When authe ntication is by user n umber Enter you r user numbe r (5 to 8 dig its) in "User Num[...]

3-23 PRINTER Contents This s ect ion exp lai ns freq uent ly us ed fu ncti ons . • SELECTING A PRINT MODE SETTING (page 3- 24) • TWO-SIDED PRINTING (page 3- 25) • FITTING THE PRINT IMAGE TO THE PAPER (page 3-27 ) • PRINTI NG MULTIP LE PAGES ON ONE PAG E (page 3-28) • STAPLI NG OUTPUT ( page 3-30) The ex planatio ns as sume t hat the p ape[...]

3-24 PRINTER Contents SELECTING A PRINT MODE SETTING This sec tion expl ains the pr ocedure for selec ting a pri nt mode setti ng. The "Print M ode Setting s" consi st of the foll owing two it ems: Normal : T his mode is sui table f or prin ting da ta such a s regul ar text or a table. Fine: The print quali ty of p hotos and text is h igh[...]

3-25 PRINTER Contents TWO-SIDED PRINTING The ma chine can p rint on bo th sides of the p aper. T his func tion i s useful for many purpos es, and is part icularly conven ient wh en you wan t to cr eate a si mple p amphle t. Two-sid ed print ing al so helps conser ve paper . (1) Configure the setti ngs on the [Main] tab. (2) Select [2-Si ded(Book)] [...]

3-26 PRINTER Contents (1) Select [Layout ]. (2) Select [Long-edged binding] or [Short-edged bi nding]. Maci ntos h (1) (2)[...]

3-27 PRINTER Contents FITTING THE PRINT IMAGE TO THE PAPER This func tion is used to autom aticall y enla rge or re duce th e printe d image to match t he si ze of the p aper l oaded in the machi ne. This is convenie nt for s uch purpo ses as enlargi ng an A4 or letter size doc ument to A 3 or ledger size to m ake it ea sier to view, an d to prin t[...]

3-28 PRINTER Contents PRINTING MULTIPLE PAGES ON ONE PAGE This func tion can be us ed to r educe the prin t image and pri nt multipl e pages on a single s heet of paper. This is conven ient whe n you want to pri nt multip le ima ges suc h as p hotos on a single s heet o f paper, a nd when you want to c onserv e paper. Thi s fun ction ca n also be u[...]

3-29 PRINTER Contents (1) Configure the setti ngs on the [Main] tab. (2) Select the number of pages p er sheet. (3) If you wish to print borderlines , click the [Border] checkbox so tha t a checkmark appears. (4) Select the order of the p ages. (1) Select [Layout ]. (2) Select the number of pages p er sheet. (3) Select the order of the p ages. (4) [...]

3-30 PRINTER Contents STAPLING OUTPUT Staple functi on The s taple func tion can be use d to stapl e output . This f uncti on saves co nsider able time when prepa ring hand outs for a mee ting or ot her st apled mat erial s. The st aple funct ion can also be used i n combina tion wi th two-si ded print ing to c reate mat erials with a more sophi st[...]

3-31 PRINTER Contents (1) Configure the setti ngs on the [Main] tab. (2) Select the "Binding Edge". This sett ing is on ly effecti ve for Pamphl et Style. (3) Select the staple function. • For the st aple fun ction, sele ct the number of staples i n the "Staple" men u. (1) Select [Pri nter Featur es]. (2) Select the "Bind[...]

3-32 PRINTER Contents This section expla ins con venie nt func tions for speci fic pri nting o bject ives. • CONVENIENT FUNCTIONS FOR CREATI NG PAMPH LETS AN D POSTE RS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (p age 3-36 ) • IMAGE ADJUSTMENT FUNCTION (page 3- 40) • FUNCTIONS THAT COMBINE TEXT AND I MAGES (page 3-42 ) •[...]

3-33 PRINTER Contents (1) Select [Pri nter Featur es]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet ] or [2-Up Pamphlet]. Maci ntos h (1) (2) (3)[...]

3-34 PRINTER Contents INCREASING THE MARGIN (Margin Shift) This func tion is used to shift th e print i mage to increa se the mar gin at t he left, r ight, or to p of the paper. Thi s is conven ient when y ou wish to stap le the o utput but th e binding area overla ps the text. When a finish er is instal led, the s taple f unction c an be u sed wit[...]

3-35 PRINTER Contents CREATING A LARGE POST ER (Poste r Printing) (This function is only available in Windows.) One pag e of prin t data c an be e nlarged and prin ted using m ultip le shee ts of pape r (4 sh eets (2 x 2), 9 sh eets (3 x 3 ) or 16 she ets (4 x 4)). The sheets c an then be attached togethe r to create a large poster. To enabl e prec[...]

3-36 PRINTER Contents FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 18 0 degrees) This fea ture rota tes th e image 18 0 degr ees so that it can be pri nted co rrectly on pape r that can on ly be loa ded in one ori entation ( such as envelo pes or p aper w ith punch hole s). (In M ac OS X, a [...]

3-37 PRINTER Contents ENLARGING/RED UCING TH E PRINT IMA GE (Zoom/XY-Zoo m) This fun ction is used to enlar ge or r educe the im age to a selec ted percenta ge. This allo ws you to enlarge a small image or add m argins to the p aper by slig htly red ucing an im age. When usi ng the PS prin ter driver (Wi ndows), y ou can set the width and le ngth p[...]

3-38 PRINTER Contents ADJUSTING LINE WID THS WH EN PRINTIN G (Line Widt h Settings) (This function is only available in Windows.) When li nes i n spe cial applica tions such as CAD canno t be pri nted corre ctly, thi s settin g can be u sed to adjust line wi dths, such a s makin g overal l line wi dths wide r. (This s ettin g is o nly ef fective fo[...]

3-39 PRINTER Contents REVERSING THE IMAGE (Mirror Image) The i mage c an be r evers ed to c reat e a mirr or im age. This func tion ca n be us ed to c onvenien tly pri nt a desi gn for a woo dblock print or other pri nting m edium. (This f unction c an be u sed wh en the PS print er driver is use d.) (1) Click the [A dvanced] tab. (2) Select a mirr[...]

3-40 PRINTER Contents IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) The br ightness and c ontrast can b e adjus ted in the prin t setti ngs when p rinting a photo or other image . These settin gs can be u sed fo r simpl e correc tions when you d o not ha ve im age editi ng soft ware ins talled on yo[...]

3-41 PRINTER Contents PRINTING FAINT TEXT AND LINES IN BLA CK (Text To Bl ack/Vec tor To Black) (This function is only available in Windows.) When pr intin g a co lour ima ge in greysc ale, col our te xt and lin es that are fain t can be pr inted in blac k. (Raste r data suc h as bitmap image s can not be a djust ed.) Thi s allows you to br ing o u[...]

3-42 PRINTER Contents FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATE RMARK TO PR INTED PAGES (Water mark) Faint shadow -like t ext ca n be ad ded to th e backgro und of the printed image as a wa termark. T he siz e, angl e, and pos ition of th e watermar k text c an be adj usted. The text ca n be sele cted from a pre-st ored lis t, or enter e[...]

3-43 PRINTER Contents PRINTIN G AN IMA GE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitma p or JPE G image stored on you r comput er can be pri nted over the prin t data. Th e size, p osition, and angle of the im age ca n be adjus ted. T his featu re can b e used to "stamp" the print data wi th a fr[...]

3-44 PRINTER Contents CREATING OVER LAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The prin t data c an be p rinted i n a pr eviously crea ted overlay . By creati ng tab le ruli ngs or a decorativ e frame in an ap plicatio n diffe rent fro m that of the text fi le and register ing th e data a s an ove rlay file, an att[...]

3-45 PRINTER Contents PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING S PECIFIED PA GES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front a nd bac k cover and spe cified p ages o f a document can b e pri nted on pape r that is differ ent from the other p ages. Use this func tion when you wish to print the[...]

3-46 PRINTER Contents (This f unction c an onl y be u sed in Ma c OS X v10.4 .11, v1 0.5 to 10.5.8 , 10.6 to 10.6.8 and 10.7 to 10.7 .2.) (1) Select [Pri nter Featur es]. (2) Select [Dif ferent Paper ]. (3) Select cover inserti on settings. Select the pr int setting, paper tray , and paper type for the cover pag e and las t page. Maci ntos h (1) (3[...]

3-47 PRINTER Contents ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM ( Transparency Insert s) When pr intin g on trans parenc y film, t his fu nction he lps preve nt the shee ts of tr anspar ency fil m from s tickin g together by ins erting a s heet o f paper be tween ea ch sheet of f ilm. It is also possi ble to print t he sam e content on ea c[...]

3-48 PRINTER Contents PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This func tion is used to print a n additio nal co py of the print ima ge on pa per that i s the same size but fro m a different p aper t ray. For exa mple, if c arbon copy print i s selected when standar d paper is loaded in tr ay 1 and col our[...]

3-49 PRINTER Contents PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Pr int/Tab Paper Set tings) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Print (P CL6 only) You ca n print on each sheet of tab pa per that y ou in sert in the de sired p age pos ition . Text t o be prin ted o[...]

3-50 PRINTER Contents Tab Paper Print Open th e data th at you wis h to print o n the tab paper an d then s elect th e settings. (This f unction c an be u sed when t he PCL6 prin ter drive r is used.) (1) Click the [S pecial Modes] t ab. (2) Select [Tab Paper Print] and click the [Settings] but ton. (3) Select the tab position setti ngs. For comm e[...]

3-51 PRINTER Contents TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (C hapter Inserts) (This function is only available in Windows.) You ca n have spec ific page s print ed on th e fron t side of the paper . When a p age (suc h as the first pa ge of a c hapter) i s speci fied as a fron t side pa ge, the page w ill be p rinted on [...]

3-52 PRINTER Contents CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB ( Tandem Pr int) This function requires the hard disk drive. Two mac hines a re requi red to us e this fu nctio n. Tandem Print a llows yo u to di vide a l arge pri nt job between tw o ma chines connec ted to yo ur net work. The ma chine s simult aneous[...]

3-53 PRINTER Contents SAVING AND U SING PRINT FILES (Retenti on/Document Fi ling) This function requires the hard disk drive. This func tion is used to s tore a print job a s a file on the machin e's hard drive , allowing the job to be printed fr om the oper ation pane l when needed . The loc ation for storing a file c an be selected to prev e[...]

3-54 PRINTER Contents (1) Select [Job Handling]. (2) Select the retention s etting. Click the [Retentio n] checkbo x . Select the retent ion method in "Retent ion Sett ings". To simplif y operatio n the next time the same password is set, c lick the (loc k) button afte r entering t he passwo rd (5 to 8 di git numbe r). (3) Select document[...]

3-55 PRINTER Contents When y ou do not h ave t he prin ter dri ver in stalled on y our co mputer , or whe n the softwar e ap plicatio n used to ope n a fi le that you wish t o print is not avail able, you can p rint direct ly to the mach ine withou t usin g the pri nter dri ver. The fi le types (and cor respo nding e xtensio ns) that can be printed[...]

3-56 PRINTER Contents DIRECTLY PRINTING A FILE ON AN FTP SERVER When an F TP serv er is co nfigured in the ma chine 's Web p ages, you c an speci fy and print a fil e on the FTP s erver from the oper ation panel of th e mach ine. T his sav es you the troubl e of do wnloading the fil e and p rinting it f rom a compu ter. For th e proce dure f o[...]

3-57 PRINTER Contents DIRECTLY PRINTING A FILE IN USB MEMORY This func tion requires the har d disk drive. A file in a US B memor y devic e co nnected to the ma chine can b e printe d from the oper ation pane l of the mach ine wi thout using the printer driv er. When the printe r driver of the ma chin e is not installe d on your computer, you can c[...]

3-58 PRINTER Contents 2 Access the USB m emory device. (1) Touch the [ DOCUMENT FILING] key. (2) Touch the [ Ex Data Access] tab. (3) Touch the [ USB Memory] key. System Settin gs (Administr ator): Disabling of USB Mem ory Direct Print This set ting is u sed to dis able prin ting of fil es in a USB memory. When this setting is enabl ed, [USB Mem or[...]

3-59 PRINTER Contents 5 Remove t he USB memory device fr om the machine. When you select a PDF file t hat has a password, you mus t enter the p assword in the job s tatus sc reen to be gin printing.  PRINTING AN ENCRYPTED PDF FILE (page 3-68 )[...]

3-60 PRINTER Contents DIRECTLY PRINTING A FI LE IN A NETWORK FOLDER You ca n use t he machin e's ope ration pa nel to selec t and p rint a fi le on a server o r in a s hared fol der of an indiv idual 's compute r on the s ame ne twork as the machi ne. 1 Access the network. (1) Touch the [ DOCUMENT FILING] key. (2) Touch the [ Ex Data Acce[...]

3-61 PRINTER Contents 2 Access the netwo rk folder. (1) Touch the k ey of the workgroup that you wish to access. (2) Touch the k ey of the server or computer that you wish to access. If a sc reen appea rs prom pting yo u to enter a user name and pas sword, c heck wit h your ser ver admin istrator an d enter the appropria te user nam e and pa ssword[...]

3-62 PRINTER Contents 3 Touch the key of the f ile that you wish to prin t. • The icon appears to the le ft of keys of files that can b e printed. • The icon i s displ ayed to th e left of k eys of fo lders in th e network folder. To d isplay t he files and folders in a fol der, touch the key of th e folde r. • A total of 100 ke ys of fil es [...]

3-63 PRINTER Contents DIRECTLY PRINTING FROM A CO MPUTER Setting s can be c onfigu red in th e Web p ages of the machine t o enabl e direc t printin g from a c omputer wi thout usi ng the printe r driver. F or the pr ocedur e for acces sing the Web p ages, s ee the St art Guid e. SUBMIT PRINT JOB You ca n spec ify a file to be prin ted direc tly wi[...]

3-64 PRINTER Contents E-MAIL PR INT An e-m ail acc ount c an be conf igure d in th e mach ine to hav e the m achin e period ically check your mail se rver an d autom aticall y print rece ived e-m ail attac hments without us ing t he printe r driv er. • Configuring settings To use E-mail Print, y ou mus t first confi gure an e -mail accoun t in th[...]

3-65 PRINTER Contents JOB STATUS SCREEN The jo b statu s screen is di splayed when th e [JOB S TATUS ] key on the ope ration pa nel is pressed . The job st atus screen s hows the stat us of job s by mode . When the [JOB S TATUS] k ey is pr essed, the job st atus scree n of the mode that was being u sed befor e the key was p ressed appears. CHECKING[...]

3-66 PRINTER Contents SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The jo b statu s scr een cons ists of the job q ueue s creen th at sho ws co py and print jo bs wai ting to be print ed and t he job currentl y in progress , the co mpleted j ob sc reen that shows jobs tha t have been c omple ted, and the sp ool screen that shows p rint job s [...]

3-67 PRINTER Contents Job ke y disp lay Each j ob key show s the p osition of the j ob in the j ob queu e and th e current status of the job . (1) Indicates the numbe r (position) of the job in the jo b queue. When the j ob current ly being printed is finishe d, the job moves u p one position in the job queue. This numbe r does not appear in keys i[...]

3-68 PRINTER Contents PRINTING AN ENCRYPTED PDF FILE Encrypt ed PDF is used t o protect a PDF f ile by requ irin g the entry of a passw ord to p rint or edi t the fil e. To direc tly pri nt an encr ypted PDF fil e on an FTP ser ver or in a USB memory device, etc. conn ected to the m achine, fo llow th e steps below to enter the passw ord and be gin[...]

3-69 PRINTER Contents GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PR INT JOB PR IORITY When the mach ine is busy c opying o r print ing a re ceive d fax or other job , you c an give prio rity to a print j ob that i s waiting to be pri nted and print it ahead o f the ot her jobs . 1 Press the [JOB S TATUS] key. 2 Give the desired job[...]

3-70 PRINTER Contents CANCELLING A PRINT JOB A job b eing pr inted, a j ob wai ting to be printe d, or a spooled job c an be can celled. 1 Press the [JOB S TATUS] key. 2 Cancel the job. (1) Touch the [ Print Job] tab. (2) Change the p rint job sta tus mode to [Spool] or [Job Queue]. Touch t his key to change modes. T he selec ted mo de will be hig [...]

3-71 PRINTER Contents CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printi ng stops be caus e the mac hine ran ou t of paper , or if the size of paper specifie d in the pr inter dr iver is not l oaded in the machi ne, a message will ap pear in the to uch p anel. Printin g wil l begin automati cally when t he [OK] key is to uche[...]

3-72 PRINTER Contents PRINTER DRIVER SPECIFICATION LIST Availabl e func tions and output resu lts may vary de pendin g on the type of pr inter d river bei ng use d. APPENDIX Function PCL6 PS Windows PPD *1 Macintosh PPD *1 Frequ ently used functio ns Copies 1-999 1-999 1-999 1-9 99 Orient ation Yes Yes Yes Yes N-Up Number of page s 2,4,6,8,9,1 6 2,[...]

3-73 PRINTER Contents *1 The sp ecifica tions of e ach fu nction in Wind ows PPD a nd Mac intosh P PD vary de pendin g on the opera ting sys tem version and the so ftware applic ation . *2 Only Mac OS X v10.4 .11, v 10.5 to 10.5. 8, v10 .6 to 10. 6.8 and v10.7 t o 10.7.2 ca n be us ed. *3 Can be us ed when a finishe r is inst alled. *4 The horiz on[...]

3-74 PRINTER Contents PRINTER SPECIFICATIONS *1 When the PS3 expa nsio n kit is insta lled and t he mac hine is used as a Post Script printe r. *2 Barcode fo nt kit is requir ed. Typ e Buil t-in Continuous printin g speed MX-M264N : 26 page s/min MX-M314N : 31 page s/min MX-M354N : 35 page s/min (When pr inting same docume nt continu ously o n A4 ([...]

4-1 This ch apter provide s detail ed explan ations of the pr ocedure s for us ing th e fax func tion. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX . . . . . . . . . . . . . . . . . . . 4-4 • CONNECTION TO THE TELEPHONE LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4- 4 • SETTING THE TELE PHONE L INE TYP E .[...]

4-2 FACSIMILE FAX RECEPTION RECEIVIN G FAXE S . . . . . . . . . . . . . . . . . . . . . . . . 4-59 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-6 0 • RECEIVING A FAX MA NUALLY . . . . . . . . . . . 4-6 1 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Rec eived Data Pri nt) . . . . . . . . 4 -62 CHECKING TH E IMAGE BEFORE P[...]

4-3 FACSIMILE USING AN EXTENSION P HONE CONNECTING AND USING AN E XISTING PHONE (Extension Phone Connection) . . . . . . 4 -125 • RECE IVING A FA X AFTER ANS WERING A CALL ON THE EXTENSION PHONE (Remote Re ception) . . . . . . . . . . . . . . . . . . . . 4-12 6 • MAKING AND R ECEIV ING PHONE CALLS . . . . . . . . . . . . . . . . . . . . . . . .[...]

4-4 FACSIMILE Contents This section provid es inf ormati on tha t you s hould know b efore us ing the machine as a fa x mac hine. PREPARATIONS FOR FAX To us e the mach ine as a fax , the teleph one li ne must be conne cted a nd the t ype of li ne set. CONNECTION TO TH E TELEPHON E LINE Be su re to use the p rovide d tele phone line c ord to conne c[...]

4-5 FACSIMILE Contents SETTING TH E TELEPHONE LINE TYPE The ma chine 's dial mode settin g must be set to the type of tele phone line y ou are u sing. If the setting i s not corr ect, d ialling will not b e possib le. Touch the [Auto Selec t] key i n "Dia l Mode Setting" in the system settings (adm inistr ator). Th e mach ine wi ll a[...]

4-6 FACSIMILE Contents CHECKING THE DATE AN D TIME Verify th at the cor rect da te and time are set in the m achine. The date an d time are set in t he syste m setting s of th e machine . When the [SYS TEM SE TTINGS] key is pressed , the system s etting s me nu scr een ap pears o n the t ouch pan el. Se lect [Default S ettings], [Cloc k], and [C lo[...]

4-7 FACSIMILE Contents BASE SCREEN OF FAX MODE To use the fax f unction, s elect se ttings and operat ions i n the base s creen o f fax mod e. To dis play the ba se sc reen of fax mode, tou ch the [IMAGE SE ND] key and then to uch the [Fax ] tab. Each o f the oth er modes tha t can b e displa yed by to uching th e [IMAG E SEND] key (sca n, Interne [...]

4-8 FACSIMILE Contents BASE SCREEN OF FAX MOD E This sc reen is used to selec t setting s and o peration s in f ax mode. (1) M ode sele ct keys Use th ese keys to switc h between copy, i mage s end, and documen t filing m odes. To switch to fax mode, tou ch the [IMAGE SEND] key. (2) This shows various messages and the des tinations that have be en [...]

4-9 FACSIMILE Contents (15) / / key When "Hold Setting for Received Data Print" o r "Recei ved Data Im age Check Setting" is enable d in the system settings (administrat or), this will appe ar when a fax is re ceived. : Only "Hold Sett ing for Received Data Print " is enabled : Only "Received Data Image Check Set [...]

4-10 FACSIMILE Contents [R] key When the machine i s connec ted to a PBX, the " PBX Sett ing" can be enabl ed to au tomatical ly conn ect to the ou tside l ine each time you dial nor mall y. When t he PBX setting is en abled, the [R] key appears in the ba se sc reen. T o dial a number inside your PBX , touch the [R] key b efore dialling t[...]

4-11 FACSIMILE Contents ADDRES S BOOK SCREEN This sc reen is used to select a desti nation fro m the l ist of st ored des tinati ons. (1) This shows the des tination that h as been se lected. (2) Number of displaye d items sel ector key Touch to change th e number o f dest inations (one-touch keys) dis played in the address b ook screen . Select 5,[...]

4-12 FACSIMILE Contents CHANGING THE DIS PLAY OF ON E-TOUCH KEYS IN THE ADDRESS B OOK SCREEN You ca n show only des tinati ons of a s pecif ic transm ission mode i n the ad dress b ook scree n, or change the disp layed index t abs from the alp habeti cal tabs to t he cus tom tabs. The pro cedure for sele cting des tination s does no t chan ge. When[...]

4-13 FACSIMILE Contents Index dis play Indexes make it easy to sea rch for a destin ation ( one-touc h key ). The destinat ions a re disp layed s eparat ely usi ng alphabe tical search charac ters and index numbe rs. To display a store d desti nation , touch the app ropria te index t ab. It is conven ient to stor e frequentl y used des tination s i[...]

4-14 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This se ction expla ins the b asic pr ocedur e for sen ding a fax. Place the original. Place t he origin al in the docum ent feed er tray o f the automatic docume nt feed er, or on th e docume nt glass . Enter the destinatio n fax number or • [Address Boo k] key: Select a d estinatio n that is sto[...]

4-15 FACSIMILE Contents Select image settings. Select s ettings fo r the origi nal to be faxed. • [Origin al] key: Use this ke y to sele ct the original size, the origi nal send size, an d 2-sided original scanni ng.  SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/R educe) (pag e 4-48), AUTOMATICALL Y SCANNING BOTH SIDES OF AN ORIGINAL (2-Sid[...]

4-16 FACSIMILE Contents Begin transmission Scan the origi nal and send the f ax. If the o riginal i s placed on the do cument gl ass, fol low these s teps to s tart scan ning and t ransm ission: When sendi ng a fax norma lly (memory transmission) (1) Press the [START] key. (2) When scanni ng is fin ished, rep lace the original with the nex t origin[...]

4-17 FACSIMILE Contents This se ction explain s how to enter de stinat ion fax nu mbers. Destina tion fax numb ers can be ente red u sing the n umeric keys, o r by retrievin g a pr eviousl y stor ed fax number us ing the ad dress book or a searc h numbe r. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enteri ng a pause between digi ts of th e num ber[...]

4-18 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The ad dress b ook scr een show s stor ed de stination s as one-touc h keys. A desti nation fax n umber is retriev ed by simply touch ing the one- touch key of that de stination . This is called " one-touc h dialli ng". It is also possib le to s tore mul tiple fax nu mb[...]

4-19 FACSIMILE Contents RETRIEVING A STORED DESTINATION A desti nation fax nu mber is retrie ved by s imply to uching th e one- touch key of th at des tinatio n. 1 Touch the [Address Book] key. 2 Select the destina tion. (1) Touch the i ndex tab where the destinati on is stored. (2) Touch the o ne-touch key of the desir ed destinati on. If yo u sel[...]

4-20 FACSIMILE Contents CHECKING AND DELETIN G ENTERED DESTIN ATIONS When mu ltipl e destina tions have b een ent ered, you can d isplay and chec k the d estin ations. Y ou can al so del ete a dest inatio n (canc el se lection of the de stina tio n). 1 Touch the [Address Review] key. 2 Check the destina tions and then touc h the [OK] key. To delete[...]

4-21 FACSIMILE Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A desti nation sto red in the a ddress b ook c an be retr ieved us ing the key. Th is ca n be done in the ba se sc reen of an y of the modes or in the ad dress b ook scree n. 1 Touch the key. 2 Enter the 4-digit se arch number of th e address with the n umeric keys. When the 4-[...]

4-22 FACSIMILE Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an L DAP ser ver is stored in the Web pa ges, you can lo ok up a de stina tion fa x numb er in a global addre ss bo ok. 1 Open the global ad dress search s creen. (1) Touch the [ Address Book] ke y in the base screen. (2) Touch the [Global Address Search] key. 2 Search f[...]

4-23 FACSIMILE Contents Storing a destin ation from a global addr ess bo ok in the machine 's addre ss book A desti nation from a gl obal a ddress book can be st ored i n the m achine's address book as a one-to uch k ey. Touch the [Det ail] key in the search result s sc reen of th e globa l addres s boo k (the s creen o f step 3 above) to[...]

4-24 FACSIMILE Contents USING THE RESEND FUNCTION The des tinations of the most re cent 8 trans missions by fax, Scan to E-mai l, and/or Inte rnet fax are s tored. One of these can be s elected to resen d to that destinat ion. 1 Touch the [Resend] key. 2 Touch the key of the fax de stination that you wish to redial . The last 8 transmis sion des ti[...]

4-25 FACSIMILE Contents CHAIN DIALLING Number s equences entered wi th the num eric ke ys and/or one-touc h keys can b e link ed togeth er with paus es and dia lled as a si ngle number. Use cha in dialling t o dial a long nu mber (suc h as an inte rnationa l numbe r) when th e country c ode and/ or area cod e are stored separat ely i n one- touch k[...]

4-26 FACSIMILE Contents This se ction expla ins the b asic pr ocedur es for s ending a fax. TRANSMISSION METHODS The me thods t hat ca n be used t o send a fax from the m achin e are ex plain ed below. S elect the met hod that best sui ts your n eeds. To fax a large numb er of sheet origin als, use the autom atic documen t feeder. The or igin als w[...]

4-27 FACSIMILE Contents To fax t hick orig inals or pages of a book , use the docume nt glass.  USING THE DOCUMENT GLASS FOR TRANSM ISSION (page 4-3 5) If you wish t o send a fa x ahead of other pr evious ly reser ved fax transmis sions, use direc t transmis sion mode. The or iginal i s trans mitted direct ly to the r eceiv ing fax machine witho[...]

4-28 FACSIMILE Contents PLACEMENT ORIENT ATION OF THE ORIGINAL When an A4 (8 -1/2" x 11" ) orig inal is placed i n verti cal ori entatio n ( ), the imag e is auto matica lly ro tated 90 degrees and tran smitte d in horiz ontal orientati on ( ) (Rotati on Sending ). If the o riginal is place d in horiz ontal orientati on ( ), it is transmi[...]

4-29 FACSIMILE Contents TRANSMITTABLE ORIG INAL SIZES The fol lowin g origin al si zes can be transmi tted. *A long o rigina l can be tran smitted. THE SIZE OF THE PLA CED ORIGINAL When a s tandard size origin al is placed, t he origi nal size i s auto maticall y detect ed and d isplay ed in "Scan " in t he base screen . When th e autom a[...]

4-30 FACSIMILE Contents WHEN THE LINE IS BUSY If the li ne is bus y when y ou sen d a fax, tr ansmissi on will b e re-att empted a utomatic ally after a pres et inte rval. Thi s functio n only operates in m emory tran smis sion mod e. In di rect transmiss ion m ode or ma nual tr ansmis sion mo de, the transm ission will be c ance lled. Wai t briefl[...]

4-31 FACSIMILE Contents FAX DESTINATION CONFIR MATION MODE The fax dest inatio n confir mation mo de dis plays a destinati on co nfirmati on messa ge when a fax tra nsmiss ion is perfor med to pr event acc idental transmi ssio n to the wr ong desti nation . This func tion i s enabled in the system setti ngs (admin istrato r). Whe n the fu nction is[...]

4-32 FACSIMILE Contents USING THE AUTOMATIC DOCUM ENT FEEDER FOR TRANSMISSION This func tion re quires the auto matic doc ument feed er to b e instal led. This se ction explain s how to use the a utomati c docume nt feede r to sen d a fax . 1 Place the original s face up in the document feeder tray with the edges aligned evenly. Insert the o rigina[...]

4-33 FACSIMILE Contents USING THE AUTOMA TIC DOCUMENT FEEDER TO SEND A FAX IN D IRECT TR ANSMISSION MOD E 1 Place the original s face up in the document feeder tray with the edges aligned evenly. Insert the o riginals all the way into the documen t feeder tray. Multiple originals can be p laced in the docum ent feede r tray. The stack of origin als[...]

4-34 FACSIMILE Contents • The follow ing functi ons cann ot be used w ith direct tra nsmission : Program, Tim er Transm ission, 2in1, Card Sh ot, Job Bui ld, Pollin g Memory, O riginal Co unt, Fi le, Quick F ile, Mem ory Box, 2-Sided Ori ginal Sca nning, G lobal Addre ss Search • Resendi ng will no t take pla ce when a direct transmis sion is n[...]

4-35 FACSIMILE Contents USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick origina l or othe r origi nal that c annot be fe d thro ugh the automat ic docum ent feed er, open the auto matic doc ument feed er and plac e the orig inal on the d ocum ent g lass . 1 Open the automatic document feede r, place the original face down on the document g[...]

4-36 FACSIMILE Contents 3 Press the [START] key. Scannin g begins. 4 If you have another page to sca n, change page s and then pr ess the [START ] key. Repeat until all original s have be en scann ed. If no acti on is tak en for one mi nute, sca nning au tomatically ends and the trans mission is res erved. 5 Touch the [Read-En d] key. A beep sou nd[...]

4-37 FACSIMILE Contents USING THE DOC UMENT GLASS TO SEND A FAX IN DIRECT TRANSMISS ION MODE When s ending a fax from the do cumen t glas s in dir ect t ransmis sion mo de, only o ne page can b e transm itted. 1 Open the automatic document feede r, place the original face down on the document glass, and then gently clo se the automatic docu ment fe[...]

4-38 FACSIMILE Contents 3 Touch the [Direct T X] key. 4 Press the [START] key. Transmi ssion begin s. To c an cel t r ansmi ssi on.. . Whil e "Dia lli ng. Pres s [ ] to ca ncel" appe ar s in th e dis pla y, pre ss t he [ST OP] ke y ( ). • The follow ing functi ons cann ot be used w ith direct tra nsmission : Program, Tim er Transm issio[...]

4-39 FACSIMILE Contents TRANSMISSION USING THE SPEAKER When the speak er is u sed to dia l, the fa x is se nt after the number is dial led an d the conn ection is esta blished. If a per son answ ers, yo u will be able to hear his or h er voic e, but yo u will not be a ble to sp eak. 1 Place the original . Place the o riginal fa ce up in the docum e[...]

4-40 FACSIMILE Contents SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This func tion is conv enient whe n you n eed to sen d the s ame fax to multi ple de stination s, su ch as sending a repor t to branc h offices in d ifferent regions . A sin gle broa dcas t operati on allows trans mission s to a maximu m of 5 00 des tinat[...]

4-41 FACSIMILE Contents 2 Enter the destinati on fax number. (1) Touch the [ Address Book] ke y in the base screen. (2) Touch the o ne-touch key of the desir ed destinati on. (3) Repeat step (2 ) until all destinat ions are selected. • In add ition to spe cificatio n by one- touch key , a desti nation can als o be specifi ed using a search number[...]

4-42 FACSIMILE Contents 4 Check the destina tions and then touc h the [OK] key. To cancel a specified des tination... Touch the key of t he destin ation that you wis h to cancel . A messa ge will ap pear to con firm the d eletion. T ouch the [Yes] key.  CHECKING AND DELETING ENTERED DESTINATIONS (page 4-20) 5 Press the [START] key. Scannin g beg[...]

4-43 FACSIMILE Contents Resend ing to uns uccess ful broad cast tran smission des tinations The r esults o f a co mpleted broadc ast trans missi on can be chec ked i n the job s tatus scree n. If trans missi on to an y of th e destina tions failed, res end the fax to tho se desti nations. 1 Press the [JOB S TATUS] key. 2 Touch the [Complete ] key. [...]

4-44 FACSIMILE Contents 4 Resend to unsucc essful destination s. (1) Touch the [ Failed] tab. (2) Touch the [ Retry] key. • The proce dure after th e [Retry ] key is touched v aries depend ing on w hether or n ot the doc ument filing function was used. Not using doc ument filing You wil l return to t he base scre en with the unsucce ssful desti n[...]

4-45 FACSIMILE Contents SENDING A FAX DIRECTLY FROM A COMPUTER (PC -Fax) A doc ument in a computer can b e tr ansmitted via th e mac hine as a fa x. Fax es are sent u sing the PC- Fax fu nction i n the same wa y as docum ents are printe d. Sel ect the P C-Fax driver a s the printer drive r on yo ur comp uter a nd then s elect the Print comma nd in [...]

4-46 FACSIMILE Contents IMAGE SETTINGS Setting s for sc annin g the ori ginal are selec ted in t he base s creen o f each mode. The curre nt state of each sett ing appear s to the right of the ke y used to selec t the sett ing. (1) [Original] key Touc h th is key t o set t he sc an size , se nd size , an d orientatio n of th e original, an d select[...]

4-47 FACSIMILE Contents AUTOMATICALLY SCAN NING BOTH SIDES OF AN ORIGIN AL (2-S ided Original) The au tomatic do cumen t feeder will au tomatic ally sca n both sides of the docum ent. 1 Touch the [Original] key .  IMAGE SETTINGS (page 4 -46) 2 Specif y the bi nding s tyle of the 2 -sided original (book or tablet ) and the orientation in which th[...]

4-48 FACSIMILE Contents SPECIFYIN G THE SCA N SIZE AND SEND SIZE (Enlarge/ Reduce) When the orig inal is placed, i ts siz e is auto matica lly dete cted a nd displ ayed in th e base scree n. The s ize of the place d origi nal is i ndica ted as the scan size, an d the s ize to be transmi tted is indica ted as the se nd size . In the above s creen, t[...]

4-49 FACSIMILE Contents Spec ifyi ng the ori gin al scan s ize (by paper size ) If the origina l is a no n-standa rd size or you wis h to chan ge the s can si ze, tou ch the [O riginal] k ey to spe cify the origina l size manu ally . Place t he origi nal in the docum ent fee der tray or on the do cumen t glas s and foll ow the s teps bel ow. 1 Touc[...]

4-50 FACSIMILE Contents 4 Touch the [OK] key . When [Long Size] is selected , the 2- sided sc anning s etting and send size canno t be chan ged. Auto B5 Scan Size Send Size 100% Fax/Original OK 2-Sided Booklet 2-Sided Tablet Image Orientation[...]

4-51 FACSIMILE Contents Specif ying th e orig inal sca n size (by numer ical v alues) When s canning a non- standa rd siz e origin al su ch as a p ostca rd or c ard, f ollow thes e step s to spec ify t he origi nal siz e. The width c an be from 25 m m to 432 mm (1 " to 17 "), and t he heig ht can be from 2 5 mm to 297 mm (1" t o 11 -[...]

4-52 FACSIMILE Contents 5 Touch the [OK] key . The speci fied siz e appears in the [Sc an Size] k ey. • When th e scan siz e is spe cified by numerical value s, the sen d size can not be specifie d. • When the a utomatic documen t feeder is us ed, an ori ginal lon ger that 43 2 mm (17" ) can be s canned (max imum wid th 1000 mm (39-3/8&quo[...]

4-53 FACSIMILE Contents Specif ying th e send s ize of t he orig inal Speci fy the sen d size as a pap er size. If a send size bigge r than the s can size is select ed, the ima ge will be enla rged. If a se nd size small er than t he sc an size is sele ct ed, the ima ge will be redu ced. The send s ize can not be sp ecified wh en [Long Si ze] is s [...]

4-54 FACSIMILE Contents 4 Specify the orienta tion in which the original is placed . (1) Touch the a ppropriate [ Image Orientation] key. If the wrong o rientation is selec ted here, the image may not be s ent proper ly when using en largement /reduction. (2) Touch the [ OK] key. The ratio used for re duction o r enlargem ent of t he origina l will[...]

4-55 FACSIMILE Contents CHANGING THE EXPOSURE The ex posure can be changed t o matc h the da rkness of the origina l. Refer the followin g table s to s elect app ropria te setting s. Exposu re se ttings Exposure W hen t o se lect Auto This setting automat ically adjus ts the exposure for light and dark parts of the original. Manual 1-2 Select t his[...]

4-56 FACSIMILE Contents CHANGING THE RESOLUTION The re solut ion can be selec ted to ma tch the cha ract eristic s of the or igin al, such a s text o r photo, the size of the tex t, and the da rkness o f the im age. Refer the followin g table s to s elect app ropria te setting s. Resolution set tings Resolution When t o selec t Standard Select t hi[...]

4-57 FACSIMILE Contents CHECKING THE IMAGE TO BE TRANSMITTED (Preview) This func tion requires the har d disk drive. If you touc h the [Prev iew] key bef ore scan ning the ori ginal, you can check the scanne d image in the touch pan el before sendin g the im age. * The f actory default setti ng is dis abled . Dependi ng on the size of the transmi s[...]

4-58 FACSIMILE Contents PREVIEW CHEC K SCREEN This s ectio n expl ains the pr eview check sc reen. (1) Preview image A preview o f the scan ned origi nal appea rs. If the ima ge is cu t off, use the scroll bars at th e right an d bottom of the screen to scroll th e image. Touc h a bar and slide it to scroll . (You can a lso touc h the keys to scrol[...]

4-59 FACSIMILE Contents This se ction expla ins the b asic pr ocedur es for r eceiving f axes. RECEIVING FAXES When the recepti on mod e is set to "Auto Re cepti on", th e mach ine will receiv e and p rint fax es automa tical ly. The fax recep tion mo de is di splayed in the base sc reen. FAX RECE PTION • When fa x recepti on is in prog[...]

4-60 FACSIMILE Contents RECEIVING A FAX When a f ax is tr ansmitte d to the machine, the mac hine auto maticall y rece ives an d prints the fax . 1 The machine rings and fax recepti on begins automatica lly. A beep sou nds when re ception e nds. • System Settin gs (Administrato r): Speaker Setting s This is used to c hange the volume and tone o f[...]

4-61 FACSIMILE Contents RECEIVING A FAX MANU ALLY A fax c an be rec eived m anuall y using the tou ch panel. Whil e the ma chin e rings, touch the [Sp eaker] key in the base screen a nd then touch the [Fax Manual Rec eptio n] key tha t appea rs. • When a ca ll is ans wered by to uching th e [Speake r] key, you will b e able to hear the ot her par[...]

4-62 FACSIMILE Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold S etting for Receiv ed Data P rint" c an be enab led i n the s ystem s ettings (adm inis trator) to have f axes receiv ed to memory without be ing pri nted. To p rint the f axes, a passwo rd must b e enter ed. When this func tion is used[...]

4-63 FACSIMILE Contents CHECKING THE IMAGE BEFORE PRINTING This func tion requires the har d disk drive. When " Received Data Ima ge Chec k Settin g" is enabled* in the system settin gs (adm inis trator), y ou can c heck a receive d image i n the tou ch panel before pr inting i t out. When this func tion is enabled, f ollow t he steps bel[...]

4-64 FACSIMILE Contents CHECKING THE IMAGE BEFORE FORWARDING This func tion requires the har d disk drive. When " Received Data Ima ge Chec k Settin g" is en abledin th e sy stem setting s (ad ministr ator), you can sel ect the receive d data from the list an d forward it to the addres ses rec orded in the address book. When th is functi [...]

4-65 FACSIMILE Contents IMAGE CHECK SCREEN This func tion requires the har d disk drive. This s ectio n expl ains th e imag e chec k screen . (1) Information dis play This sho ws info rmation on the disp layed im age. (2) Preview image An image of t he selec ted re ceived image ap pears. If the i mage is cut o ff, use th e scroll bars at the right [...]

4-66 FACSIMILE Contents FORWARDING RECEIVED FAXES (Fax Data Forward) When the mach ine ca nnot pri nt beca use it is out of paper or out of toner, r eceived faxes c an be fo rwarded to anoth er prev iousl y prog ramme d fax ma chine. This func tion is conv enient in an offi ce or wor k area that has tw o or m ore te lephone l ines a nd anot her fax[...]

4-67 FACSIMILE Contents FORWARDING RECEIVED FAXES TO AN ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwa rded to a facsimile internet f ax, e-mail addr ess, file server address, desktop address, or ne twork folder address. T his function c an be used to f orward received f axes to a specified addre ss without pr in[...]

4-68 FACSIMILE Contents 2 Storing sender add resses. If you wi sh to hav e only fa xes from specifi ed address es forwarded , store the desired sen der address es. Send addresses stored h ere can be selecte d from a li st when you stor e a f orw ardi ng t able . (1) Click [ Sender Number/Address Registrat ion] in the [Inbound Routi ng Settings] men[...]

4-69 FACSIMILE Contents 3 Store a forwarding table. Follow t he steps below to st ore a forw arding tab le that combine s a spec ified sen der and forwa rding a ddress. (1) Click [I nbound Routing Sett ings] in the Web page menu and cl ick the [A dd] button. (2) Enter a "Table Name". (3) Select t he line used for reception. (4) Select t h[...]

4-70 FACSIMILE Contents 4 Specifying forward ing tables to be u sed. To use the inbound routing fun ction, en able the fo rwarding tables tha t you w ish to use fro m among the stored tables. (1) Click [I nbound Routing Sett ings] in the Web page menu. (2) Select [Always Forwar d] or [Forward on Selected Day & Time] from the forwarding table. T[...]

4-71 FACSIMILE Contents This s ectio n expl ains sp ecia l modes t hat ca n be us ed for f ax tr ansmis sion. SPECIAL MODES When the [Spec ial M odes] key is touche d in the ba se sc reen , the spec ial m odes m enu scr een ap pears. T he spec ial mode s menu co nsis ts of tw o screens . Touch the key t o switch between the two s creens . When the [...]

4-72 FACSIMILE Contents (14) [Transaction Report] key  CHANGING THE PRINT SETTINGS FO R THE TRANSACTION REPORT (Tran saction Repor t) (pag e 4- 97) (15) [Own Name Sel ect] key  TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) (page 4 -100) (16) [Memory Box] key  SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Me[...]

4-73 FACSIMILE Contents STORING FAX OPERATIONS (Program) A prog ram is a group of transmi ssion s etting s store d togeth er. When transmi ssion s etting s are s tored in a progra m, the setting s can be retriev ed and used for a fax job by me ans of a simpl e operati on. For exa mple, sup pose that t he sam e A4 (8-1/2 " x 11") size docu[...]

4-74 FACSIMILE Contents 1 Place the original. Place th e original in the do cument fe eder tray or on the docum ent glas s as app ropriate for the functions stored i n the progra m. 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the [Program] key.  SPECIAL MO DES (page 4-71) 3 Retrieve the store d program. (1) Touch th[...]

4-75 FACSIMILE Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The er ase func tion is used to e rase shadows on im ages produce d when s canning thic k origi nals or books. (This functio n erase s the par ts of the i mage wh ere shad ows tend to form. The func tion does not det ect shado ws and erase on ly th e shadows .) Scanning a thick[...]

4-76 FACSIMILE Contents 4 Select the erase settings. (1) Touch the d esired erase mode. Select o ne of t he 4 erase modes. Touch t he [Side Erase] ke y to open the fol lowing sc reen. Touch t he check box of th e edge tha t you wi sh to eras e and ma ke su re that a chec kmark ( ) appears. When perf orming tw o-sided sca nning, se t the erase e dge[...]

4-77 FACSIMILE Contents TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The lef t and righ t sides of an ori ginal can be tran smitt ed as two se parate pages. T his funct ion is useful whe n you wish to fax t he left and right pa ges of a book or other bo und docum ent as separ ate pages . Example: Faxing the left and right pages o[...]

4-78 FACSIMILE Contents 3 Select Dual Page Scan. (1) Touch the [ Special Modes] key.  SPECIAL MODES (page 4-7 1) (2) Touch the [Dual Page Scan] key so tha t it is highlight ed. (3) Touch the [ OK] key. 4 Press the [START] key. Scannin g begins. When sc anning fi nishes, place the next orig inal and p ress t he [START] key . Repea t until al l pa[...]

4-79 FACSIMILE Contents SENDING A FAX AT A SPECIFIED TIME (Timer) When thi s functi on is used, tr ansmiss ion take s pla ce aut omatic ally at a specif ied tim e. The ti mer tran smissi on func tion mak es it easy to p erform reserv ed trans missi ons, broa dcast tr ansm issions and ot her transm ission s at ni ght or oth er times when p hone rate[...]

4-80 FACSIMILE Contents 4 Set the time with th e keys. (1) Specify t he day. If yo u do not wish to speci fy a day, select [--- ]. In this case, trans mission will beg in when the time spe cified in (2) arrives. (2) Specify t he time (hour , minute) Select t he time in 24 -hour format. You can also dire ctly touc h a nume ric disp lay key to change[...]

4-81 FACSIMILE Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1 ) Two or igina l pages c an be reduced and se nt as a s ingle page. Thi s functi on is co nvenient when y ou have a large number of origi nal pages and wish to red uce the nu mber of p ages s ent. 1 Place the original. When plac ing the origi nal s, o rien t th em as show n bel ow. 2 [...]

4-82 FACSIMILE Contents 3 Select 2in1. (1) Touch the [ Special Modes] key.  SPECIAL MODES (page 4-7 1) (2) Touch the [ 2in1] key so that it is highlight ed. (3) Touch the [ OK] key. 4 Touch the [Original ] key. 5 Specify the orienta tion in which the original is placed . (1) Touch the a ppropriate [ Image Orientation] key. If thi s settin g is n[...]

4-83 FACSIMILE Contents • Transmis sion is not possibl e at a siz e smaller th an the ori ginal siz e. • This func tion cann ot be use d in direct tra nsmission mode or w hen the speaker is used to di al. • The 2in1 f unction c annot be u sed when t he origina l is othe r than A4, B5 or A5 (8-1/2" x 11" or 5 -1/2" x 8-1/2"[...]

4-84 FACSIMILE Contents SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This func tion lets you send t he front a nd rever se sid es of a ca rd as a singl e page, without the nee d to send e ach s ide separ ately. When usin g card sh ot, the orig inal mus t be scanne d on the d ocument g lass. 1 Place the original face down on the documen[...]

4-85 FACSIMILE Contents 4 Specify the origina l size. (1) Enter the origi nal size. • Touch t he X (widt h) numeric value dis play key and enter th e widt h. • Touch t he Y (he ight) nume ric value display key and enter th e heig ht. (A) To re turn the ori ginal siz e to the d efault si ze, touch the [ Size Reset] key. (B) To au tomatica lly en[...]

4-86 FACSIMILE Contents 7 Touch the [Read-En d] key. If you w ill continu e by sca nning the front of the card, you can touc h the [C onfigure] k ey to chang e the expo sure, resolutio n, scan size, and send size. • The ratio c annot be s pecifie d and "Rota tion Sendin g Setting" cannot be selecte d. • This func tion cann ot be use d[...]

4-87 FACSIMILE Contents SENDING A LARGE NUMBER OF PAGES (Job Build) This func tion re quires the auto matic doc ument feed er to b e instal led. This func tion let s you separat e an or iginal c onsist ing of nume rous pa ges in to sets, s can eac h set usi ng the automat ic docu ment feed er, and transmi t the pages in a single tran smissi on. Use[...]

4-88 FACSIMILE Contents 4 Press the [START] key to scan the first s et. To cancel scannin g... Press the [STOP] key ( ). 5 Insert the next set of or iginals and press the [START] key. Repeat this ste p until al l original s have b een scan ned. To cancel scannin g... Press the [STOP] key ( ). All scanned data will b e cleared . 6 Touch the [Read-En[...]

4-89 FACSIMILE Contents TRANSMITTING ORIGIN ALS OF DIFFERENT SIZES (Mixed Size Original) This func tion re quires the auto matic doc ument feed er to b e instal led. This feat ure lets you sc an and t ransmit origina ls of dif ferent sizes at the sam e time; for exam ple, B4 ( 8-1/2" x 14") size orig inals mixed t oget her with A 3 (11&qu[...]

4-90 FACSIMILE Contents 3 Select the mixed size original set ting. (1) Touch the [ Special Modes] key.  SPECIAL MODES (page 4-7 1) (2) Touch the [ Mixed Size Or iginal] k ey so that it is highlight ed. (3) Touch the [ OK] key. If an or iginal sca n size ha s been spec ified, a message will appea r when th e [Mixed Size Origin al] key i s touche [...]

4-91 FACSIMILE Contents FAXING THIN ORIGINAL S (Slow Scan Mode) This func tion re quires the auto matic doc ument feed er to b e instal led. Use thi s functi on whe n you wi sh t o scan thin o riginals using the aut omatic docume nt feed er. Th is fu nction h elps prevent thin origi nals from misfe eding. 1 Insert the originals face up in the docum[...]

4-92 FACSIMILE Contents 4 Press the [START] key. Scannin g begins. A beep w ill sound to indic ate that s canning is finished. To cancel scannin g... Press the [STOP] key ( ). When this function is selec ted, autom atic 2-s ided scanni ng is not possibl e. To cancel s low scan mode ... Touch the [Slow Sca n Mode] key in the scree n of step 3 so tha[...]

4-93 FACSIMILE Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The nu mber of s canne d origin al sh eets can be counted and di splayed befor e transm ission . Checkin g the nu mber of scanne d origi nal sh eets b efore tr ansmiss ion h elps p reven t trans mission mist akes. 1 Insert the originals face [...]

4-94 FACSIMILE Contents 5 When scannin g ends, check the number of original sheet s scanned and touch the [OK] key. Transmis sion wi ll begin. • When Job Build m ode is used, th e confi rmation message will appear afte r the [Rea d-End] key is touched. • The me ssage on the screen s hows t he number of sheets scanned in (A), and the num ber of [...]

4-95 FACSIMILE Contents STAMPING SCANNED ORIGINALS (Ver if. Stamp ) This func tion re quires the auto matic doc ument feed er. This func tion stamps ea ch or igin al that is scan ned usin g the au tomatic docu ment fe eder, all owing you to ve rify tha t all origi nals w ere cor rectly scanned . To use thi s functio n, the opti onal stam p unit m u[...]

4-96 FACSIMILE Contents 4 Press the [START] key. Scannin g begins. A beep w ill sound to indic ate that s canning is finished. To cancel scannin g... Press the [STOP] key ( ) to c ancel the op eration . • When two -sided ori ginals a re used, th e front of e ach origin al is st amped twic e. • If an error oc curs during scannin g, an origi nal [...]

4-97 FACSIMILE Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A trans action repo rt is automa tically printed o ut to ale rt you when a tran smis sion fail s or when a broa dcast trans missio n is perfor med. Th e tran saction report c ontains a desc ription of the transmi ssion (dat e, start t ime, na me of o[...]

4-98 FACSIMILE Contents 5 Press the [START] key. Scannin g begins. • If you i nserted the original pages in the docu ment feede r tray, all pages are scanned . A beep w ill sound t o indicat e that sc anning is finished . • If you a re scanni ng the orig inal on th e document glass, s can each page one page at a time. When sc anning fi nishes, [...]

4-99 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sen der i nformatio n (date, ti me, s ender nam e, sen der fax n umber, nu mber of pages) is autom atica lly adde d to the top of eac h fax page you transmi t. Example of the sender information printed (1) Date, time : The dat e and time of tran smiss ion. (2)[...]

4-100 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You ca n sele ct the sender i nformati on print ed on a trans mitted fax from a l ist of sto red sen ders. 1 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key.  S[...]

4-101 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polli ng function al lows the receiving ma chine to call the transmitti ng machine and initia te recepti on of a document in that ma chine. Becaus e the rec eiving machi ne in itiates re ception of a do cumen t, this is cal led "Pol ling Rec eption". Mak[...]

4-102 FACSIMILE Contents 3 Press the [START] key. Your mac hine will c all the o ther mach ine and i nitiate rec eption of the fax. • Polling re ceptio n can be u sed in c ombination with th e timer fu nction to p oll at any spe cified t ime, such as at ni ght or when you are no t present ( Only one timer pol ling rece ption can be set.). • Thi[...]

4-103 FACSIMILE Contents INITIATING POLLING RECEPTION MANUA LLY Use this proce dure when you mu st sta rt polli ng afte r liste ning to a recorde d gree ting, suc h as w hen using a fax inform ation ser vice. • M ake sure t hat an ori gin al i s not plac ed in the m achi ne wh en u sing the pol ling r ece pti on fun cti on. • This fu nction can[...]

4-104 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sendin g a doc ument th at has bee n sc anned into memor y when ano ther m achine p olls yo ur ma chine is call ed "Pol ling Memor y". Prior to polli ng, the doc ument that wil l be faxe d to the other mac hine mus t be s canned i nto a po llin[...]

4-105 FACSIMILE Contents SCANNING A DOC UMENT INTO POLLING MEMOR Y Follo w these steps to scan a docume nt into the mem ory box for p olling tr ansm ission (Publi c Box ). 1 Place the original. Place th e original face up in th e document feeder t ray, or face d own on the d ocument glass. 2 Select the special mo des. (1) Touch the [Special Modes] [...]

4-106 FACSIMILE Contents 6 Select image set tings and specia l modes. • A progra m, timer set ting, tra nsaction rep ort, polli ng, verif. s tamp and docume nt filing c annot be selected . • To return to the scre en of step 4, touch t he [Memor y Box Lis t] key. 7 Press the [START] key. Scannin g begins. • If you i nserted the original pages [...]

4-107 FACSIMILE Contents CHECKING THE DOC UMENT IN THE PUBLIC BOX You ca n chec k the doc ument stored i n the ma chine 's publ ic box for me mory pol ling. 1 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.  SPECIAL MO DES (page 4-71) 2 Touch the[...]

4-108 FACSIMILE Contents DELETING A D OCUMENT FROM THE PU BLIC BOX Delet e a docum ent from the Publ ic Box when it is no lo nger n eeded. 1 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.  SPECIAL MO DES (page 4-71) 2 Touch the [Delete D ata] key. 3 [...]

4-109 FACSIMILE Contents This se ction explain s how to perform F-co de commun icati on opera tions. F-code c ommuni cation i s poss ible with machin es of o ther manu facturer s that al so su pport F-code c ommunic ation. F-CODE COMMUNICATION Excha nge of confiden tial docume nts (c onfidentia l co mmuni cation ), retrie val (pollin g) an d distr [...]

4-110 FACSIMILE Contents CREATING MEMORY B OXES IN THE MAC HINE FOR F-CO DE COMM UNICAT ION Before the F-cod e commu nication functio n can be used, s pecial me mory boxes mus t be created us ing "F- Code Mem ory Box" in the syst em setti ngs. A box n ame and F-cod e (sub- addres s and pas scod e) are pro grammed in eac h box, and an F -c[...]

4-111 FACSIMILE Contents CONFIDENTIAL COMMUNICATION USING F-CODES By send ing a fax to an F-code memor y box (co nfidentia l) in th e receivin g mach ine (y our mach ine or t he other mac hine), the send er can d irect th e tran smissi on sp ecifica lly to th e user of the box . This is co nvenient for sending s ensitiv e documents that you do not [...]

4-112 FACSIMILE Contents F-CODE CONFID ENTIAL TRANSMISSION Follow the steps belo w to send a confi dential fax by a dding an F-code to the f ax num ber. 1 Place the original. Place th e original face up in th e document feeder t ray, or face d own on the d ocument glass. 2 Enter the destinati on fax number. (1) Touch the [ Address Book] ke y in the[...]

4-113 FACSIMILE Contents CHECKING FAXES RECEIVED B Y F-CODE CONFIDENTIAL RECEPTION When an F-co de con fidenti al fax i s sent to you r machi ne, the fax is re ceiv ed to the memor y box s pecifie d by t he F-code . To check receive d faxes, ente r the print passco de. 1 The mach ine rings and the fax is received . A beep sou nds when re ception e [...]

4-114 FACSIMILE Contents 5 Enter the print pas scode with the numeric keys. As each di git is en tered, "–" ch anges to " ". Take care to enter the correct print pass code. If y ou make a mi stake, a m essage wi ll appear a nd you will return to the entry screen . You can touch the [Cancel ] key to return to step 4. 6 Touch th[...]

4-115 FACSIMILE Contents POLLING RECEPTION USING F-CODES This func tion enable s your machine t o cal l another machine and in itiate recepti on of a f ax st ored in a n F-co de memo ry box (po llin g memory) in the othe r mac hine. Duri ng the pol ling operation , your machine m ust co rrectl y speci fy the F- code (sub-ad dress a nd pas scode) co[...]

4-116 FACSIMILE Contents 2 Enter the destinati on fax number. (1) Touch the [ Address Book] ke y in the base screen. (2) Touch the o ne-touch key of the desir ed destinati on. If the destination is not s tored in th e address bo ok, enter the f ax number w ith the nu meric ke ys. If the sub-a ddress a nd passcod e are store d in the on e-touch key,[...]

4-117 FACSIMILE Contents POLLING MEMORY TRANSMISSION USING F-CODES When y our mach ine r eceives a trans missi on reques t from an other machine, this f unction s ends a fax stor ed in an F-co de memor y box ( polling memor y) in your machin e to tha t mach ine. T he othe r machi ne must c orrec tly specif y t he F-co de config ured in yo ur machi [...]

4-118 FACSIMILE Contents 3 Touch the [Data Sto re] key. 4 Touch the key of th e F-code memory polling box. 5 Specify the numbe r of polling times. (1) Touch the key for the desired number of times. Touch t he [Once ] key if y ou want the docu ment clea red from memory after it is transmitte d. Touch the [Unlimi ted] key to allow p olling an unlimit[...]

4-119 FACSIMILE Contents 7 Press the [START] key. Scannin g begins. • If you i nserted the original pages in the docu ment feede r tray, all pages are scanned . • If you a re scanni ng the orig inal on th e document glass, s can each page one page at a time. When sc anning fi nishes, place the next orig inal and press the [START] key. Repeat u [...]

4-120 FACSIMILE Contents CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You ca n chec k the doc ument stored i n the F- code m emory p ollin g box. A documen t in a mem ory box ca nnot be printed whi le the doc ument is be ing trans mitted. 1 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through [...]

4-121 FACSIMILE Contents DELETING A D OCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a d ocume nt in a n F-co de memo ry poll ing box is no longer n eeded, f ollow t he ste ps below to delet e it. A documen t in a mem ory box cannot be deleted wh ile th e docume nt is being t ransmitte d. 1 Select the special mo des. (1) Touch the [Special Mod[...]

4-122 FACSIMILE Contents RELAY REQUEST TRANSMISSION USING F-CODES This f unction is used t o send a fa x to an F- code rel ay broad cast m emory box in anot her machi ne and h ave that machine relay the fax to multi ple end receiv ing m achines . When the en d rece iving mac hine s are far from your mac hine, sendi ng the fax to a r elay mac hine t[...]

4-123 FACSIMILE Contents 2 Enter the destinati on fax number. (1) Touch the [ Address Book] ke y in the base screen. (2) Touch the o ne-touch key of the desir ed destinati on. If the destination is not s tored in th e address bo ok, enter the f ax number w ith the nu meric ke ys. If the sub-a ddress a nd passcod e are store d in the on e-touch key,[...]

4-124 FACSIMILE Contents RELAY BROADCAST TRANSMISSION USING F-CODES When y our mach ine r eceives an F- code rel ay requ est trans mission, the fax is rec eived to an F-code rela y broadc ast memo ry box in you r machi ne. Yo ur machine then r elays the fa x to ea ch of t he end rec eiving machi nes p rogramm ed in the m emory bo x. Tra nsmiss ion [...]

4-125 FACSIMILE Contents This se ction explain s how to use an ex tension phone t o make voic e calls an d recei ve a fa x after t alking wi th the o ther part y. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You ca n conn ect an ex istin g extensi on pho ne to th e mach ine. The ph one ca n be used for voic e calls and to s t[...]

4-126 FACSIMILE Contents RECEIVING A FAX AFTER A NSWERING A CALL ON THE EXTENSION PHONE (Remot e Receptio n) Follow the steps belo w if yo u need t o start fa x rece ption a fter an swering a call a nd spe aking on the ex tension p hone. If yo u are on a pulse- dial (r otary) line, se t the ex tension phone t o iss ue tone si gnals . MAKING AND RE [...]

4-127 FACSIMILE Contents This se ction expla ins how to chec k the sta tus of rese rved trans missi on jobs a nd rece ived fa xes. JOB STATUS SCREEN The jo b statu s screen is di splayed when th e [JOB S TATUS ] key on the ope ration pa nel is pressed . The job st atus screen s hows the stat us of job s by mode . When the [JOB S TATUS] k ey is pr e[...]

4-128 FACSIMILE Contents JOB QUEUE SCREE N AND C OMPLETED JOB SCREEN The jo b stat us scr een co nsists of two sc reens: th e job que ue sc reen, whi ch shows reser ved jobs and th e job cu rrently in progr ess, and the co mpleted jo bs scr een. To s witch be tween the two sc reens, touch t he job sta tus s creen sel ector k ey ((2) be low). (1) M [...]

4-129 FACSIMILE Contents Job ke y disp lay The fol lowing i nforma tion is s hown in th e job q ueue key s and complete d job key s that appear i n the job s tatus screen . (1) Indicates the numbe r (position) of the job in the jo b queue. When the jo b current ly being trans mitted is finished, each job mov es up one posit ion in the job queu e. T[...]

4-130 FACSIMILE Contents • Comple ted job Message Stat us "Send OK" Transmis sion com pleted. "In Me mory" Recepti on compl eted but th e fax has not be en printed . "Rec eive d" Printed rece ived fax da ta. "For ward OK" The received fax has bee n for war ded. "Stopp ed" The job was stopp ed. &qu[...]

4-131 FACSIMILE Contents OPERATION WHE N A JOB IN THE JOB QUEUE IS COMPLETED When a n ormal transm issi on job is com pleted, it move s to the compl eted jo bs scr een and " Send O K" appe ars i n the stat us c olumn . Rece ived fax es, timer transm issi on jo bs, retr y job s, and for warding jobs are handl ed in the job st atus s creen [...]

4-132 FACSIMILE Contents CHECKING A RESERVE D JOB OR THE JOB IN PROGRESS The deta iled c ontents of a br oadca st transm ission or seria l polling job can be displa yed. Sel ect (touc h) the key of the job that you wish t o check and touch the [Deta il] key. T he job details screen will app ear (see b elow) . The jo b name and progr ess (num ber of[...]

4-133 FACSIMILE Contents CHECKING COMPLETED JOBS You can ch eck a list of the des tination s, the dest inatio ns for which transmis sion failed, and other detailed inf ormati on on comple ted br oadcast t rans mission j obs, rec eived fa x for warding j obs, ser ial po lling jobs , and j obs that u sed d ocumen t filing. Touch t he key of the des i[...]

4-134 FACSIMILE Contents CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps be low to c ancel a fax tran smission that is in prog ress or a reserve d fax job. 1 Press the [JOB S TATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be ca ncelled. (2) Touch the [ Stop/Delete] ke y. 3 Touch the [Ye[...]

4-135 FACSIMILE Contents GIVING PRIORITY TO A RESERVED FAX JOB When mu ltipl e jobs are w ait ing to be tr ansm itted, t he jobs a re norm ally transmitted in the order th ey were r eserved. If you ne ed to gi ve pri ority to a j ob and s end it ah ead of t he other j obs, fo llow the s teps below. 1 Press the [JOB S TATUS] key. 2 Select the fax jo[...]

4-136 FACSIMILE Contents CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIV ITY REPORT You ca n have the mac hine pr int a log o f rec ent image sendi ng act ivity (da te, name of other p arty, time req uired, r esult, etc.). The Im age Sendi ng Ac tivity Report co ntains useful i nformati on such as the types of e rrors [...]

4-137 FACSIMILE Contents INFORMATION APPEARING IN THE RESULT C OLUMN Error ty pes and o ther in formatio n are p rinted in the resul t column o f trans action a nd activi ty reports . When a transacti on repor t or activi ty repor t is pr inted, ch eck t he resul t of the transac tion in th e resul t column and tak e action as needed . Examples o f[...]

4-138 FACSIMILE Contents FACSIMILE SPECIFICATIONS *1 Transmis sion sp eed is for an A 4 or 8 -1/2" x 11" docu ment wi th approx imatel y 700 ch aracter s at stan dard resolut ion (8 x 3 .85 li nes/mm) sent in hi gh sp eed mod e (33 .6 kbps (J BIG) or 14.4 kbp s). Th is is o nly th e time required to transm it the image informati on; the t[...]

5-1 This chapter provides detail ed explanations of the procedures for using the sc anner function and the Internet fax func tion. USB mem ory mod e can b e used without in stall ing a peripher al devi ce. To us e the Inter net fax fun ction, the Intern et fax expansi on kit and the hard disk dr ive ar e needed. BEFORE USING TH E MACHINE AS A NETWO[...]

5-2 SCANNER/INTERNET FAX SPECIAL MODES SPECIAL M ODES . . . . . . . . . . . . . . . . . . . . . . . . . 5 -71 STORING SC AN OPERATIONS (Programs) . . . . 5-73 ERASING PERIPHERAL SHAD OWS ON THE IMAGE (E rase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7 5 SCANNING AN ORIGINAL AS TWO SEPARATE PA GES (Dual P age Scan) . . . . . . . . .[...]

5-3 SCANNER/INTERNET FAX Contents This se ction provid es inf ormati on tha t you sho uld kn ow befor e using the mac hine as a networ k sca nner. NETWORK SCANNER FUNCTION The ne twork sc anner fu nction of the m achine c an be used to scan an origina l, crea te an im age fi le, and send t he file over a network to a co mputer, F TP se rver, o r ot[...]

5-4 SCANNER/INTERNET FAX Contents  SENDING AN IM AGE IN USB ME MORY MODE (p age 5-35) USB Memory Scan The s canned fi le is se nt to an d stored in a US B mem ory devic e connec ted to t he machin e. To us e the Int ernet fax function, the hard disk dr ive and Interne t fax e xpansio n kit mus t be i nstalled .  SENDIN G A FAX IN INTERNET FAX[...]

5-5 SCANNER/INTERNET FAX Contents PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SUR E THE MA IN POWE R SWITCH I S IN THE "ON" POSITION The main power is "on" when the ma in powe r indicator on th e right sid e of the operatio n panel is lit. If the m ain powe r indicator is not li t, the mai n power is "off". Swi tch [...]

5-6 SCANNER/INTERNET FAX Contents SETTINGS REQ UIRED IN THE WEB P AGES To us e scan mo de and Internet fa x mode , the ba sic network s canner settings , serve r settin gs su ch SM TP and D NS server setti ngs, and s ender ad dresse s mus t be co nfigured in the Web pa ges. • Ser ver se ttin gs To configu re ser ver settin gs, clic k [Ne twork Se[...]

5-7 SCANNER/INTERNET FAX Contents STORING A DES TINATION FOR SCAN TO DESKTOP To sto re your c omputer i n the m achine as a des tination for Sca n to Deskt op, Network Scanner Tool must be inst alled from the "Sha rpdesk/Netwo rk S canner Utilities " CD-ROM th at acc ompanies the ma chin e. To scan an ima ge to y our compute r, Network S [...]

5-8 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The ma chine suppo rts D irect S MTP, whi ch le ts you direct ly send Intern et faxe s withi n your compa ny with out using a mail s erver. For the procedu re for stor ing a Dir ect SMT P ad dress in t he addr ess boo k, se e " STORING DESTINATI ON ADDRESSES FOR EACH SCA[...]

5-9 SCANNER/INTERNET FAX Contents BASE SCREEN Scan m ode, US B memor y m ode, Int ernet fax mode , and PC scan mode are use d by se lecti ng ope rations and s ettin gs in the base scree ns of th ose m odes. To display the ba se scr een of a mode, touch the [ IMAGE S END] k ey in the touch panel an d then t ouch the ta b of the mode th at you wis h [...]

5-10 SCANNER/INTERNET FAX Contents (7) Customized keys The keys that appe ar here ca n be chan ged to sh ow settings or functio ns that y ou prefer.  Custom izing d ispla yed keys (page 5-11) (8) [Preview] key Touch to check th e image t hat will be sent in th e touch panel bef ore tran smission.  CHECKING THE IMAGE TO BE TRANSMITTED (Preview[...]

5-11 SCANNER/INTERNET FAX Contents Custo mizing d ispla yed ke ys Speci al mode keys a nd othe r keys can be displa yed in the bas e scr een. Se t these keys to funct ions that you fr equent ly use to a ccess the functi ons with a sing le touc h. The c ustomiz ed keys are con figur ed using "Cust omize Key Sett ing" i n the Web pages. In [...]

5-12 SCANNER/INTERNET FAX Contents ADDRES S BOOK SCREEN This sc reen is used to selec t tran smissi on desti nation s. (1) This shows the se lected desti nation. (2) Number of displaye d items sel ector key Touch thi s key to ch ange t he number of destinatio ns (one-to uch k eys) disp layed in the ad dress boo k screen . Select 5, 10, or 15 k eys.[...]

5-13 SCANNER/INTERNET FAX Contents CHANGING THE DIS PLAY OF ON E-TOUCH KEYS IN THE ADDRESS B OOK SCREEN You ca n show destinati ons of only a spec ific tr ansm ission mod e in the addres s book s creen, o r cha nge the di splay ed index t abs from the alp habeti cal tabs to t he cus tom tabs. The pro cedure for sele cting des tination s does no t c[...]

5-14 SCANNER/INTERNET FAX Contents Index dis play Indexes make it easy to sea rch for a destin ation ( one-touc h key ). The destinat ions a re disp layed s eparat ely usi ng alphabe tical search charac ters and index numbe rs. To display a store d desti nation , touch the app ropria te index t ab. It is conven ient to stor e frequentl y used des t[...]

5-15 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This se ction explain s the b asic proc edure for scann ing and transmis sion. Se lect s etting s in the o rder shown below t o ensur e smooth tran smis sion. For the d etaile d procedur es for s electin g the setti ngs, see the expla nation of each s etting in this cha pter. Place the original.[...]

5-16 SCANNER/INTERNET FAX Contents Special mode settings Special modes c an be sel ected.  SPECIAL MO DES (page 5-71) Start scanning and transmission Start scan ning and transmis sion. If the o riginal i s placed on the do cument gl ass, fol low these s teps to s tart scan ning and t ransm ission: (1) Press the [START] key. (2) When scanni ng is[...]

5-17 SCANNER/INTERNET FAX Contents ORIGINAL SIZES TRANSMITTABLE ORIG INAL SIZES The following original sizes can be transmitted * A long origina l can be tran smitted. (When only scan de stination s are sel ected for sc an transm ission o r metadata transmissi on, scannin g will t ake place i n Mono2 a t a resolu tion of 300X300dp i or less . When [...]

5-18 SCANNER/INTERNET FAX Contents This se ction expla ins how to spec ify des tinatio n addr esses, incl uding se lecti ng an ad dress from the a ddres s book a nd retriev ing an address by enter ing a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The ad dress b ook scr een show s stor ed de stination s as one-touc h keys. The de s[...]

5-19 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION A desti nation is retr ieved b y selec ting it s one-t ouch key . 1 Touch the [Address Book] key. 2 Specify the destin ation. (1) Touch the i ndex tab where the destinati on is stored. (2) Touch the o ne-touch key of the desir ed destinati on. If yo u select an incorr ect desti nation , to[...]

5-20 SCANNER/INTERNET FAX Contents CHECKING AND DELETIN G THE SELECTED DESTINATIONS When mu ltipl e desti natio ns have b een se lecte d, you can di splay a nd che ck th e dest inatio ns. You c an als o delete a dest inatio n from the list (can cel sel ectio n of the destinati on). 1 Touch the [Address Review] key. 2 Check the destina tions and the[...]

5-21 SCANNER/INTERNET FAX Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A desti nation sto red in the a ddress b ook c an be retr ieved us ing the key. Th is ca n be done in the ba se sc reen of an y of the modes or in the ad dress b ook scree n. 1 Touch the key. 2 Enter the 4-digit se arch number of th e address with the n umeric keys. [...]

5-22 SCANNER/INTERNET FAX Contents ENTERING AN ADDRESS MANUALLY Scan to E-mail , Internet fax, Ne twork F older an d data e ntry mod e addr esses c an be manually entered. 1 Display th e address input screen. (1) Touch the [ Address Book] ke y in the base screen. Before tou ching the [Ad dress Entry] k ey in the base screen , touch the tab of the m[...]

5-23 SCANNER/INTERNET FAX Contents SPECIFYING A NETWORK FOLDER A networ k folder on a serv er or c omputer c onnected to the s ame networ k as th e mach ine can b e direc tly spec ified . Selec t [Network Folder] in step 2 on the previou s page an d follow the steps belo w. 1 Touch the [Browse] key. • To direc tly enter a folder, to uch the [Fold[...]

5-24 SCANNER/INTERNET FAX Contents 2 Access the netwo rk folder. (1) Touch the k ey of the workgroup that you wish to access. (2) Touch the k ey of the server or computer that you wish to access. If a sc reen appea rs prom pting yo u to enter a user name and pas sword, c heck wit h your ser ver admin istrator an d enter the appropria te user nam e [...]

5-25 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP se rver is configu red i n the Web pages, you c an loo k up an ad dress i n a gl obal a ddress boo k and retriev e the addr ess for Sc an to E- mail or Inte rnet fa x transmi ssion (excl uding Dire ct SMTP ad dresse s). 1 Open the global ad dress sea[...]

5-26 SCANNER/INTERNET FAX Contents Storing a destin ation from a global addr ess bo ok in the machine 's addre ss book A desti nation addres s obtai ned from a glob al addre ss bo ok can be stor ed as a de stina tion ( one-touc h key) in the addres s boo k of the mach ine. Touch the [Det ail] key in the search result s sc reen of th e globa l [...]

5-27 SCANNER/INTERNET FAX Contents USING THE RESEND FUNCTION The de stinat ions of th e most rece nt 8 trans missi ons by S can to E- mail, Int ernet fax (incl uding D irect SMT P addre sses) and/or fax are stor ed. One of thes e can be s elected to resen d to that des tination . 1 Touch the [Resend] key. 2 Touch the key of th e desired addres s. T[...]

5-28 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN SCAN MODE This se ction expla ins the b asic pr ocedur e for tra nsmiss ion in s can mo de (Sca n to E-ma il, S can to F TP, Sca n to Desktop, an d Scan to Network Fo lder). TRANSMITTI NG AN IMAGE When a defa ult addres s is co nfigured i n "Default Ad dress Sett ing" in th e system s[...]

5-29 SCANNER/INTERNET FAX Contents 2 Specify the destin ation. (1) Touch the [ Address Book] ke y in the base screen. (2) Touch the o ne-touch key of the desir ed destinati on. The icon on th e key indic ates the type of destinat ion stor ed in the key . :S c a n t o E - m a i l : Scan to FTP : Scan to Network Folder : Scan to Desktop (3) Touch the[...]

5-30 SCANNER/INTERNET FAX Contents 4 Specify the orienta tion in which the original is placed . To enable the origin al to be s canned i n the correct o rientat ion (the orienta tion o f the top ed ge of the o riginal th at is sho wn at the top of t he displa y), sp ecify the ori entation i n whic h the original w as plac ed in st ep 1. (1) Touch t[...]

5-31 SCANNER/INTERNET FAX Contents 7 Touch the [Read-En d] key. A beep wi ll sound to indica te that the operat ion is co mpleted. Open the automat ic docu ment feed er and rem ove the ori ginal. • If no acti on is tak en for one minute a fter the co nfirmation screen appe ars, scan ning auto matical ly ends a nd the tran smissi on i s rese rved.[...]

5-32 SCANNER/INTERNET FAX Contents CHANGING THE SUB JECT, FILE NAME, R EPLY-TO, AND BODY TEXT The s ubject, fi le name, r eply- to, and b ody text can be chang ed when perform ing a sc an transm iss ion. Pre set items can be sele cted o r text can be di rectly entered . To ch ange the body text, the ha rd di sk dri ve is requ ired . • When perfor[...]

5-33 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [F ile Name] key. • The file n ame is entere d in the s ame way a s the subje ct. • If you are sending t o a Scan to FTP, Scan to Desktop, or Scan to Netwo rk Folder d estina tion, go to step 9. 5 To change "Repl y-To", touch the [Reply-To] key. If user au thentic[...]

5-34 SCANNER/INTERNET FAX Contents 7 To change the body text, touch the [Body Text] key. • This func tion requi res the ha rd disk d rive. • Please go to Step 9. 8 Enter the body tex t and touch the [OK ] key. • To selec t a pre-set text previous ly store d in the We b page, touch the [Pre-Set Select] key . • To directl y enter the body tex[...]

5-35 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN USB MEMORY MODE Follow the steps belo w to send a scan ned im age to a commerc ially availab le USB me mory dev ice that has b een connec ted to th e machin e. Th is stor es the fil e in th e USB dev ice. • Use a FAT 32 USB me mory with a capaci ty of no m ore than 32 GB. • When a defau lt [...]

5-36 SCANNER/INTERNET FAX Contents 3 Switch to USB mem ory mode and display the image settings screen . (1) Touch the [ USB Mem. Scan] t ab If the [U SB Mem. Scan ] tab does not appear, to uch the tab t o move the scre en. (2) Touch the [ Original] key. • When sc anning to USB memo ry, there i s no need to speci fy the des tination. • If a dest[...]

5-37 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scannin g begins. • If the ori ginal is placed on th e docume nt glass , the [Re ad-End] key ap pears in the touch panel. If th e origi nal is only one page, go to ste p 7. To sc an more p ages, go t o the next step. • If the ori ginal was inserted i n the doc ument feed er tray, a b e[...]

5-38 SCANNER/INTERNET FAX Contents 8 When "S ending data has been completed." app ears in the touch panel, disconnect the US B memory. Do not d isconnect the USB me mory whil e "Proc essing data ." or "Se nding dat a." appear s in the to uch pane l. • When trans mission to USB memo ry is co mpleted, "Sending d a[...]

5-39 SCANNER/INTERNET FAX Contents SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED When s ending a file t o USB memor y, a fold er can be sp ecifi ed in USB memo ry. A n ew fold er can a lso be c reated i n USB memor y. If a folder i s not sp ecified, t he file w ill be st ored on the fi rst level of the US B memory. 1 Touch the [Stored to ] ke[...]

5-40 SCANNER/INTERNET FAX Contents ENTE RING A FI LE NAME The fi le name can be di rectly entered when pe rformin g a scan trans missio n. Touch the [Fil e Name] key. A te xt ent ry scree n will appear. Enter the file n ame and touch the [OK] key . Enter the file name and touch the [OK] k ey. The en tered file name will a ppear in (A). • If the f[...]

5-41 SCANNER/INTERNET FAX Contents SENDING A FAX IN INTER NET FAX MODE The ba sic p rocedure for send ing a fa x in I nterne t fax m ode is ex plained below. This proc edur e can als o be u sed to perfor m direc t transm issi on by Dir ect S MTP. When a defa ult addres s is co nfigured i n "Default Ad dress Sett ing" in th e system s etti[...]

5-42 SCANNER/INTERNET FAX Contents 3 Switch to Internet fa x mode and disp lay the image settings screen. (1) Touch the [ Internet Fax] tab. (2) Touch the [ Original] key. The current s ettings for [Orig inal], [Expos ure], [Resol ution], and [Fi le Format] are indi cated at th e right of each key . To change a setti ng, touch the approp riate key.[...]

5-43 SCANNER/INTERNET FAX Contents 7 Touch the [Read-En d] key. A beep wi ll sound to indica te that the operat ion is co mpleted. Open the automat ic docu ment feed er and rem ove the ori ginal. • If no acti on is tak en for one minute a fter the co nfirmation screen appe ars, scan ning auto matical ly ends a nd the tran smissi on i s rese rved.[...]

5-44 SCANNER/INTERNET FAX Contents CHAN GING THE S UBJE CT, FILE NAME, AND BO DY TEXT The s ubject, fi le name, a nd body text can be changed w hen per forming an Inte rnet fa x trans missio n. Preset items can be sele cted o r text can be di rectly entered . To ch ange the body text, the ha rd di sk dri ve is requ ired . • If the subj ect and f [...]

5-45 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [F ile Name] key. The file na me is en tered in th e same wa y as the s ubject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body tex t and touch the [OK ] key. • To selec t a pre-set message previous ly stored in the We b page, touc h the [P re-Set Selec[...]

5-46 SCANNER/INTERNET FAX Contents 7 Touch the [OK] key . When stori ng pre-set text for the subject and file n ame in th e Web pag es, up to 8 0 charac ters can be e ntered. System Settings (Administrator): The Nu mber of File Nam e/Subject/Body Keys Displayed S etting The settin g for th e number o f subjec t keys and f ile na me keys display ed [...]

5-47 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The sa me scanne d image can be sent to multip le scan m odes, In ternet fax mode, and fax mode destin ations in a single operati on. Up t o 500 de stinatio ns ca n be sele cted i n one b roadcas t operati on. If you frequ ently us e broadca [...]

5-48 SCANNER/INTERNET FAX Contents 2 Specify the destin ation. (1) Touch the [ Address Book] ke y in the base screen. (2) Touch the o ne-touch key of the desir ed destinati on. (3) Touch the [ To] key. The destin ation is speci fied. (4) Repeat steps (2) and (3) until all destinati ons are selected. • To add Cc or Bcc recipients, select a r ecipi[...]

5-49 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scannin g begins. • If you i nserted the original pages in the docu ment feede r tray, all pages are scanned . A beep w ill sound t o indicat e that sc anning is finished . • If you a re scanni ng the orig inal on th e document glass, s can each page one page at a time. When sc anning [...]

5-50 SCANNER/INTERNET FAX Contents BROADCAS T TRANSMIS SIONS THAT INCLU DE INTERNET FAX DESTINATIONS When a b roadcas t transm iss ion incl udes both scan mode a nd Inter net Fax mode d estinati ons, th e Internet Fax mod e setting s (ori ginal or ientat ion and other va riou s settin gs) a re give n prior ity. Whe n perfo rming th is type of broa [...]

5-51 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Touch the k ey of the completed broadcast transmission . (2) Touch the [ Detail] key. "Broadcas txxxx" w ill appe ar as the addre ss of the broadc as t job key. Th e job co ntrol numb er that app eared in th e touch pa nel when scanning e nded appe ars[...]

5-52 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC -I-Fax) A file on a compute r can be sent via the m achine as an I nternet f ax ( PC-I-Fax functi on). Inte rnet fax es are sent us ing the PC-I- Fax functi on in the s ame wa y as doc uments ar e printe d. Selec t the P C-Fax dri ver as the prin ter driver f or yo ur co[...]

5-53 SCANNER/INTERNET FAX Contents IMAGE SETTINGS Setting s for sc annin g the ori ginal are selec ted in t he base s creen o f each mode. The curre nt state of each sett ing appear s to the right of the ke y used to selec t the sett ing. (1) [Original] key Touc h th is key t o set t he sc an size , se nd size , an d orientatio n of th e original, [...]

5-54 SCANNER/INTERNET FAX Contents AUTOMATICALLY SCAN NING BOTH SIDES OF AN ORIGIN AL (2-S ided Original) The au tomatic do cumen t feeder can be u sed to automa tically scan bo th sides of an o riginal. 1 Select the mode and di splay the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.  IM[...]

5-55 SCANNER/INTERNET FAX Contents SPECIFYING TH E ORIGINAL SCAN SIZE AND SEND SIZE (Enla rge/Reduce ) When the orig inal is placed, i ts siz e is auto matica lly dete cted a nd displ ayed in th e base scree n. The s ize of the place d origi nal is i ndica ted as the scan size, an d the s ize to be transmi tted is indica ted as the se nd size . In [...]

5-56 SCANNER/INTERNET FAX Contents Spec ifyi ng the ori gin al scan s ize (by paper size ) If the origina l is a no n-standa rd size or you wis h to chan ge the s can si ze, tou ch the [O riginal] k ey to spe cify the origina l size manu ally . Place t he origi nal in the docum ent fee der tray or on the do cumen t glas s and foll ow the s teps bel[...]

5-57 SCANNER/INTERNET FAX Contents Specif ying th e orig inal sca n size (by numer ical v alues) When s canning a non-s tandard size origina l suc h as a ca rd, fol low the se steps to sp ecify the orig inal siz e. T he width ca n be from 25 mm to 43 2 mm ( 1" to 17" ), and the height can be from 25 mm to 297 mm (1" to 1 1-5/8")[...]

5-58 SCANNER/INTERNET FAX Contents 5 Touch the [OK] key . The speci fied siz e appears in the [Sc an Size] k ey. • When th e scan siz e is spe cified by numerical value s, the sen d size can not be specifie d. • When the a utomatic documen t feeder is us ed, an ori ginal lon ger than 43 2 mm (17" ) can be sc anned (ma ximum wi dth 1000 mm [...]

5-59 SCANNER/INTERNET FAX Contents Specif ying th e send s ize of t he image Speci fy the sen d size as a pap er size. If a send size bigge r than the s can size is select ed, the ima ge will be enla rged. If a se nd size small er than t he sc an size is sele ct ed, the ima ge will be redu ced. • The send size can not be specified w hen [Lon g Si[...]

5-60 SCANNER/INTERNET FAX Contents 4 Specify the orienta tion in which the original is placed . (1) Touch the a ppropriate [ Image Orientation] key. If this setting is not co rrect when sending an image with a change d ratio, a s uitable image ma y not be t ransm itted. (2) Touch the [ OK] key. The ratio used for re duction o r enlargem ent of t he[...]

5-61 SCANNER/INTERNET FAX Contents CHANGING THE EXPOSURE AND ORIGINA L IMAGE TYPE The ex posure and orig inal imag e type can b e set appr opriate ly for th e origin al to enab le opti mum sca nning. Refer the followin g table s to s elect app ropria te setting s. How to select the exposure How to select the original image type (Scan mode, USB m em[...]

5-62 SCANNER/INTERNET FAX Contents 3 Scan mode , USB memory mod e, Data entry mode Internet fax mode Select the exposu re and original im age type. (1) Select t he original i mage type. Touch t he orig inal image t ype key that matc hes the orig inal imag e type. (2) Adjust the exposure with t he keys. The exp osure dark ens when the key is to uche[...]

5-63 SCANNER/INTERNET FAX Contents CHANGING THE RESOLUTION The r esolu tion se tting ca n be se lecte d. 1 Select the mode and di splay the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key.  IMAGE SETTINGS (page 5 -53) 2 Scan mode , USB memory mod e, Data entry mode Internet fax mode Selec[...]

5-64 SCANNER/INTERNET FAX Contents How to select the r esol ution For nor mal text o riginal s, 200 X200dpi (200X 100dpi in Inter net fax mod e) prod uces an i mage t hat is su ffici ently le gible. For p hotos and illustr ations, a high re soluti on se tting (60 0X600d pi, etc .) will produce a sha rp image . Howeve r, a h igh resoluti on set ting[...]

5-65 SCANNER/INTERNET FAX Contents 3 Set the format. N Scanning in Mono2 (1) Select t he file type. To send a file us ing Encrypt PDF , touch the [Encry.] check box to se lect it ( ). (2) Select t he compression mode. N Scanning in colour/ greyscale (1) Touch the i ndicated key to select [Colour/Gr ey] mode. When [Colo ur/Gr ey] is highligh ted, [C[...]

5-66 SCANNER/INTERNET FAX Contents 4 To change the num ber of pages per file, enter the number o f pages and exit the format settings. (1) Touch the [ Specified Pag es per File] checkbox so that a checkmark appears. (2) Set the number of pages per file wit h the keys. (3) Touch the [ OK] key. • When a c heckmark does not ap pear in the [Specifie [...]

5-67 SCANNER/INTERNET FAX Contents Changing the fo rmat (I nterne t fax mode ) The file f ormat for sending an Inte rnet fax is normall y set to [TIFF-F]. If the de stination Inter net fax mac hine doe s not suppor t full mod e (it onl y su pports s imple mo de), foll ow the s teps below to s elect [TIFF-S]. 1 Switch to Internet fax m ode and displ[...]

5-68 SCANNER/INTERNET FAX Contents CHANGING THE COLOUR MODE This pr ocedure is used to cha nge the co lour mode used to sc an the original when the [ STA RT] key is press ed. This func tion cannot b e used i n Internet fa x mode. Mod e Scanning method Auto Grey scal e Mono2 The mach ine de tects whet her the orig inal is c olour or b lack and white[...]

5-69 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE TO BE TRANSMITTED (Preview) This func tion requires the har d disk drive. If you touc h the [Prev iew] key bef ore scan ning the ori ginal, you can check the scanne d image in the touch pan el before sendin g the im age. * The f actory default setti ng is dis abled . Dependi ng on the size of th[...]

5-70 SCANNER/INTERNET FAX Contents PREVIEW CHEC K SCREEN This s ectio n expl ains the pr eview check sc reen. (1) Preview image A preview o f the scan ned origi nal appea rs. If the ima ge is cu t off, use the scroll bars at th e right an d bottom of the screen to scroll th e image. Touc h a bar and slide it to scroll . (You can a lso touc h the ke[...]

5-71 SCANNER/INTERNET FAX Contents This se ction expla ins spe cial mod es tha t can be us ed in scan s end mod e. SPECIAL MODES When the [Spec ial M odes] key is touche d in the ba se sc reen , the spec ial m odes m enu scr een ap pears. T he spec ial mode s menu co nsis ts of tw o screens . Touch the key to switch be tween th e two sc reens. When[...]

5-72 SCANNER/INTERNET FAX Contents Intern et fax mode The k eys exp lained be low ca n only be used i n Interne t fax m ode. The other keys ar e the s ame as th ose expl ained in " Scan mod e, USB mem ory mod e, Data e ntry mod e " (page 5-71 ). 1st scr een 2nd screen (1) [2in1] key  SENDING TWO PAGES AS A SI NGLE PAGE (2in1) (pag e 5-[...]

5-73 SCANNER/INTERNET FAX Contents STORING SCAN OPERATIONS (Programs) A desti nation , origin al se ttings , and fu nctions can be stor ed in a pr ogram. W hen y ou wish to use thos e settings to se nd an image , they can be r etrieve d with eas e. For e xampl e, supp ose A 4 (8-1/ 2" x 11") s ize do cumen ts are s canne d into a file a n[...]

5-74 SCANNER/INTERNET FAX Contents 2 Select the special mo des. (1) Touch the [Special Modes] key. (2) Touch the [Program] key.  SPECIAL MO DES (page 5-71) 3 Retrieve the store d program. (1) Touch the d esired program key. (2) Touch the [ OK] key. 4 Select additional settings. When a prog ram is us ed, the fo llowing se ttings c an be additiona[...]

5-75 SCANNER/INTERNET FAX Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The er ase fu nction i s used to era se shad ows o n imag es pro duced when s cannin g thic k origin als or books . (Thi s functi on er ases the par ts of the im age wh ere s hadows tend to form. The f unction does n ot dete ct sh adows and era se onl y the shadows .[...]

5-76 SCANNER/INTERNET FAX Contents 4 Select the erase settings. (1) Touch the d esired erase mode. Select o ne of t he 4 erase modes. Touch t he [Side Erase] ke y to open the fol lowing sc reen. Touch t he check box of th e edge tha t you wi sh to eras e and ma ke su re that a chec kmark ( ) appears. When perf orming tw o-sided sca nning, se t the [...]

5-77 SCANNER/INTERNET FAX Contents SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The le ft and rig ht sides of an o riginal c an be sca nned as tw o sepa rate pages . This funct ion is usefu l when you wi sh to success ively scan each pag e of a bo ok or oth er bound docum ent. Example: Scanning the left and right pages of a book Exam[...]

5-78 SCANNER/INTERNET FAX Contents 3 Select the special mo des. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key.  SPECIAL MO DES (page 5-71) 4 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so tha t it i s highlight ed. (2) Touch the [ OK] key. 5 Press the [START] key. Scannin g begins. When sc an[...]

5-79 SCANNER/INTERNET FAX Contents SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This func tion requires the har d disk drive. This func tion lets you spec ify a tim e at whi ch a tran smis sion or broadc ast trans missi on will a utomati cally t ake pl ace. Transmi ssion begins au tomatic ally a t the sp ecified time. • When a t imer[...]

5-80 SCANNER/INTERNET FAX Contents 4 Set the time with th e k eys. (1) Specify t he day. If yo u do not wish to speci fy a day, select [--- ]. In this case, trans mission will beg in when the time spe cified in (2) arrives. (2) Specify t he time (hour , minute) Select t he time in 24 -hour format. You can also dire ctly touc h a nume ric disp lay k[...]

5-81 SCANNER/INTERNET FAX Contents WHITENING FAINT COLOURS IN THE IMAG E (Suppress Background) This feat ure i s used to suppres s light backgr ound area s. • This func tion cann ot be use d in Intern et fax mo de. • When usin g USB memory mode, conn ect the USB m emory de vice to the m achine b efore perfor ming the p rocedure b elow. 1 Place [...]

5-82 SCANNER/INTERNET FAX Contents 4 Select the suppre ss background s etting. (1) Adjust t he background suppr ession level. Touch t he [+] k ey to suppre ss only faint bac kground. Touch t he [-] k ey to suppres s faint t o dark bac kground. (2) Touch the [ OK] key. 5 Press the [START] key. Scannin g begins. • If you i nserted the original page[...]

5-83 SCANNER/INTERNET FAX Contents SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This func tion lets you send t he front a nd rever se sid es of a ca rd as a singl e page, without the nee d to send e ach s ide separ ately. • When usin g card sh ot, the orig inal mus t be plac ed on the documen t glass. • When usin g USB memory mo[...]

5-84 SCANNER/INTERNET FAX Contents 4 Specify the origina l size. (1) Enter the origi nal size. • Touch t he X (widt h) numeric value dis play key and enter th e widt h. • Touch t he Y (he ight) nume ric value display key and enter th e heig ht. (A) To return th e original size to the defau lt size, touc h the [Siz e Reset] key. (B) To autom ati[...]

5-85 SCANNER/INTERNET FAX Contents 7 Touch the [Read-En d] key. If you w ill continu e by sca nning the front of the card, you can touc h the [C onfigure] k ey to chang e the expo sure, resolutio n, scan size, and send size. The ratio c annot be s pecified and "Rota tion Sendin g Setting" cannot be selecte d. To cancel Card Shot... Touch [...]

5-86 SCANNER/INTERNET FAX Contents SCANNING MANY ORIGINALS AT ONCE (Job Build) This func tion re quires the auto matic doc ument feed er to b e instal led. This func tion let s you separat e an or iginal c onsist ing of nume rous pa ges in to sets, s can eac h set usi ng the automat ic documen t feede r, and transmi t the pa ges in a s ingle tr ans[...]

5-87 SCANNER/INTERNET FAX Contents 4 Select job build m ode. (1) Touch the [ Job Build] key so that it is highlight ed. (2) Touch the [ OK] key. 5 Press the [START] key to scan the first s et of originals. To cancel scannin g... Press the [STOP] key ( ) to c ancel the op eration . 6 Insert the next set of or iginals and press the [START] key. Repea[...]

5-88 SCANNER/INTERNET FAX Contents SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This func tion re quires the auto matic doc ument feed er to b e instal led. This feat ure lets you sc an origi nals of d ifferent s izes a t the sa me tim e; for ex ample, B4 (8-1/2" x 14") si ze ori ginal s mixed toge ther with A3 (11" x [...]

5-89 SCANNER/INTERNET FAX Contents 4 Select the mixed size original set ting. (1) Touch the [ Mixed Size Or iginal] k ey so that it is highlight ed. (2) Touch the [ OK] key. If an or iginal sca n size ha s been spec ified, a message will appea r when th e [Mixed Size Origin al] key i s touche d. To enable th e Mixed Size Orig inal setting , change [...]

5-90 SCANNER/INTERNET FAX Contents SCANNING THIN ORIGINALS (Slow Scan Mode) This func tion re quires the auto matic doc ument feed er to b e instal led. Use thi s functi on whe n you wi sh t o scan thin o riginals using the aut omatic docume nt feed er. Th is fu nction h elps prevent thin origi nals from misfe eding. When usin g USB memory mode, co[...]

5-91 SCANNER/INTERNET FAX Contents 4 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so t hat it is highlight ed. (2) Touch the [ OK] key. 5 Press the [START] key. Scannin g begins. A beep w ill sound to indic ate that s canning is finished. To cancel scannin g... Press the [STOP] key ( ) to c ancel the op eration . • When this function[...]

5-92 SCANNER/INTERNET FAX Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The nu mber of s canne d origin al sh eets can be counted and di splayed befor e transm ission . Checkin g the nu mber of scanne d origi nal sh eets b efore tr ansmiss ion h elps p reven t trans mission mist akes. • This func tio[...]

5-93 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scannin g begins. To cancel scannin g... Press the [STOP] key ( ) to cancel the operati on. All sc anned dat a will be c leared. 6 When scannin g ends, check the number of original sheet s scanned and touch the [OK] key. Transmis sion wi ll begin. • When Job Build m ode is used, th e con[...]

5-94 SCANNER/INTERNET FAX Contents STAMPING SCANNED ORIGINALS (Ver if. Stamp ) This func tion stamps ea ch or igin al that is scan ned usin g the au tomatic docu ment fe eder, all owing you to ve rify tha t all origi nals w ere cor rectly scanned . • To use thi s functio n, the auto matic do cument f eeder and o ptional s tamp uni t must be insta[...]

5-95 SCANNER/INTERNET FAX Contents 4 Select "Verif. S tamp". (1) Touch the keys to switch through the screens. (2) Touch the [ Verif. Stamp] key so that it is highlight ed. (3) Touch the [ OK] key. 5 Press the [START] key. Scannin g begins. A beep w ill sound to indic ate that s canning is finished. To cancel scannin g... Press the [STOP][...]

5-96 SCANNER/INTERNET FAX Contents ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) When bl ank pages are include d in ori ginals s canne d using t he autom atic doc ument f eeder, the blank pa ges c an be detected and au tomatic ally elim inated from tra nsmiss ion. • This func tion cann ot be use d in Intern et fax mo de. • Depen[...]

5-97 SCANNER/INTERNET FAX Contents 4 Set blank page sk ipping. (1) Select t he type of blank page t o be skipped. Select f rom two t ypes. To i nclude bl ank page s on which the cont ent on t he opposi te side shows through, to uch [S kip Blank a nd Back Shadow] . (2) Touch the [ OK] key. 5 Press the [START] key. Scannin g begins. A beep w ill soun[...]

5-98 SCANNER/INTERNET FAX Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1 ) Two or igina l pages c an be reduced to half their or igina l size and se nt toget her as a single p age. This func tion cannot b e used i n scan mode , USB memory m ode, or dat a entry mo de. 1 Place the original. When plac ing the origi nal s, o rien t th em as show n b[...]

5-99 SCANNER/INTERNET FAX Contents 3 Select the special mo des. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key.  SPECIAL MO DES (page 5-71) 4 Select 2in1. (1) Touch the [ 2in1] key so that it is highlight ed. (2) Touch the [ OK] key. 5 Touch the [Original ] key. 6 Specify the orienta tion in which the original is placed . (1[...]

5-100 SCANNER/INTERNET FAX Contents 7 Press the [START] key. Scannin g begins. • If you i nserted the original pages in the docu ment feede r tray, all pages are scanned . A beep w ill sound t o indicat e that sc anning is finished . • If you a re scanni ng the orig inal on th e document glass, s can each page one page at a time. When sc anning[...]

5-101 SCANNER/INTERNET FAX Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A tran saction report i s automa tically pr inted ou t to al ert you when an Internet f ax trans mission fails or wh en a br oadcas t transm ission is perf ormed. The trans actio n report contains a desc ription of the tran smissi on (d a[...]

5-102 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scannin g begins. • If you i nserted the original pages in the docu ment feede r tray, all pages are scanned . A beep w ill sound t o indicat e that sc anning is finished . • If you a re scanni ng the orig inal on th e document glass, s can each page one page at a time. When sc anning[...]

5-103 SCANNER/INTERNET FAX Contents This se ction explain s how to check the sta tus of re served transmi ssion j obs and r eceive d Internet faxes. JOB STATUS SCREEN The jo b statu s screen is di splayed when th e [JOB S TATUS ] key on the ope ration pa nel is pressed . The job st atus screen s hows the stat us of job s by mode . When the [JOB S T[...]

5-104 SCANNER/INTERNET FAX Contents JOB QUEUE SCREE N AND C OMPLETED JOB SCREEN The jo b statu s screen cons ists of two scr eens: the job qu eue sc reen tha t shows reserv ed jobs a nd the j ob cu rrently in progr ess, and the co mpleted jo bs scr een. To s witch be tween the two sc reens, touch t he job sta tus s creen sel ector k ey ((2) be low)[...]

5-105 SCANNER/INTERNET FAX Contents Job ke y disp lay The fol lowing i nforma tion is s hown in th e job q ueue key s and complete d job key s that appear i n the job s tatus screen . Direct SMTP info rmati on is al so in cluded i n Inter net fax tr ansmis sion/recep tion i nformati on. (1) Displays t he number (positi on) of t he job in the job qu[...]

5-106 SCANNER/INTERNET FAX Contents • Comple ted job Display Status "Send OK" Transmis sion wa s compl eted. "In Me mory" An Intern et fax has been rec eived but has no t yet been printed. "Rec eive d" Printed rece ived fax da ta. "For ward OK" A received Interne t fax has been for war ded. "Stopp ed&q[...]

5-107 SCANNER/INTERNET FAX Contents OPERATION WHE N A JOB IN THE JOB QUEUE IS COMPLETED When a n ormal transm issi on job is com pleted, it move s to the compl eted jo bs scr een and " Send O K" appe ars i n the stat us c olumn . Rece ived Inter net faxes, ti mer trans missi on jobs, and fo rward ing jobs ar e handled i n the job st atus [...]

5-108 SCANNER/INTERNET FAX Contents CHECKING COMPLETED JOBS This func tion requires the har d disk drive. You can ch eck a list of the des tination s, the dest inatio ns for which transmis sion failed, and other detailed inf ormati on on comple ted job s that us ed doc ument fili ng functi on, broad cast t ransmi ssion j obs, and r eceived In terne[...]

5-109 SCANNER/INTERNET FAX Contents STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps belo w to sto p a job tha t is be ing tran smitte d or is waitin g to be t ransmit ted. 1 Press the [JOB S TATUS] key. 2 Select the job that you wish to stop. (1) Touch the mode tab of t he job to be stopped. (2) Touch the k ey of[...]

5-110 SCANNER/INTERNET FAX Contents GIVING PRIORITY TO A SCAN TRANSMISSION JOB When mu ltipl e jobs are w aiting to be tr ansm itted, t he jobs a re norm ally tr ansmitted in the order th ey were res erved. If you nee d to giv e prior ity to a job an d send it ahead o f the oth er jo bs, follo w the st eps below . 1 Press the [JOB S TATUS] key. 2 S[...]

5-111 SCANNER/INTERNET FAX Contents CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIV ITY REPORT You ca n have the mac hine pr int a log o f rec ent image sendi ng act ivity (da te, name of other p arty, time req uired, r esult, etc.). The Im age Sendi ng Ac tivity Report co ntains useful i nformati on such [...]

5-112 SCANNER/INTERNET FAX Contents This se ction explain s the b asic proc edures for rec eiving I nternet fax es. RECEIVING AN INTERNET FAX The Int ernet f ax functi on perio dica lly* co nnects to the mail ser ver (PO P3 ser ver) and check s whet her or not Interne t faxe s have be en re ceiv ed. Wh en faxe s have b een re ceiv ed, the faxes ar [...]

5-113 SCANNER/INTERNET FAX Contents MANUALLY REC EIVING INTERN ET FAXES If the interva l for ch ecki ng for re ceived faxes is som ewhat lo ng and you wi sh to che ck i mmediat ely, yo u can m anual ly initi ate re ceptio n. Touch the [I-F ax Manual Recep tion] key to co nnect to the m ail serve r and retrieve r eceiv ed faxe s. If POP3 server sett[...]

5-114 SCANNER/INTERNET FAX Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold S etting for Receiv ed Data P rint" i n the sy stem setti ngs (ad minis trator) c an be e nable d to have f axes receiv ed to memory wi thout be ing pri nted. To p rint the f axes, a p assword mu st be enter ed. When this fun[...]

5-115 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE PRINTING This func tion requires the har d disk drive. When " Received Data Ima ge Chec k Settin g" is enabled* in the system settin gs (adm inis trator), y ou can c heck a receive d image i n the tou ch panel before pr inting i t out. When this func tion is enabled, f ollow t [...]

5-116 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE FORWARDING This func tion requires the har d disk drive. When " Received Data Ima ge Chec k Settin g" is en abled in the sy stem sett ings (admini strator), you can s elect th e receive d data from the list an d forward it to the addres ses rec orded in the address book. When t[...]

5-117 SCANNER/INTERNET FAX Contents IMAGE CHECK SCREEN This func tion requires the har d disk drive. This s ectio n expl ains th e imag e chec k screen . (1) Information dis play This sho ws info rmation on the disp layed im age. (2) Preview image An image of t he selec ted re ceived image ap pears. If the i mage is cut o ff, use th e scroll bars a[...]

5-118 SCANNER/INTERNET FAX Contents FORWARDING RECEIVED INTERNET FAXES TO AN ADDRESS (Inbound Routing Settings) This func tion requires the har d disk drive. Rece ived Inter net faxe s can be auto maticall y forwar ded to a facsi mile inte rnet fa x, e-mai l addre ss, file serv er addres s, deskto p addr ess, or network folder ad dress. When t his [...]

5-119 SCANNER/INTERNET FAX Contents 2 Storing sender add resses. If you wi sh to hav e only fa xes from specifi ed address es forwarded , store the desired sen der address es. Send addresses stored h ere can be selecte d from a li st when you stor e a f orw ardi ng t able . (1) Click [ Sender Number/Address Registrat ion] in the [Inbound Routi ng S[...]

5-120 SCANNER/INTERNET FAX Contents 3 Store a forwarding table. Follow t he steps below to st ore a forw arding tab le that combine s a spec ified sen der and forwa rding a ddress. (1) Click [I nbound Routing Sett ings] in the Web page menu and cl ick the [A dd] button. (2) Enter a "Table Name". (3) Select t he line used for reception. (4[...]

5-121 SCANNER/INTERNET FAX Contents 4 Specifying forward ing tables to be u sed. To use the inbound routing fun ction, en able the fo rwarding tables tha t you w ish to use fro m among the stored tables. (1) Click [I nbound Routing Sett ings] in the Web page menu. (2) Select [Always Forwar d] or [Forward on Selected Day & Time] from the forward[...]

5-122 SCANNER/INTERNET FAX Contents This func tion requires the har d disk drive. BASIC SCANNING PROCEDURE You ca n inst all the scanner d river on you r compu ter from the CD-RO M that a ccompani es the ma chine , and us e a TWAIN * comp liant app lica tion to scan an ima ge using your co mput er. Scanni ng from y our com puter is most u seful for[...]

5-123 SCANNER/INTERNET FAX Contents [At your compu ter] 3 Start the TW AIN-compliant application on your computer a nd select [Selec t Scanner] from the [File] menu. 4 Select the scanne r driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click t he [Select] button. 5 Select [Acquire Im age] from the [File ] menu. The scann er driver o pens[...]

5-124 SCANNER/INTERNET FAX Contents 6 Preview the imag e. (1) Select t he location where the or iginal is placed. "Scannin g Source" men u: • If the ori ginal is a one-s ided origin al and is pla ced in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-si ded original and is p laced in the docum ent feeder tray[...]

5-125 SCANNER/INTERNET FAX Contents 7 Select scanning s ettings while vie wing the image. [Rotate] button: Each time this butto n is clicked , the previ ew image ro tates 90 degrees. T his lets you chan ge the orie ntatio n of the im age without p icking up a nd placi ng the ori ginal aga in. The im age file will be creat ed using the orie ntation [...]

5-126 SCANNER/INTERNET FAX Contents [At th e mach ine] 9 Touch the [Exit] ke y in the touch pan el. 10 Touch the [Yes] ke y. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Yes No PC scan in progress. Finish PC scan mode?[...]

5-127 SCANNER/INTERNET FAX Contents This se ction expla ins metad ata del ivery , which c an be used when the hard disk dr ive and applic ation integrat ion mo dule kit is inst alled. METADATA DELIVERY (Data Entry) When the appli catio n integ ration m odule k it is i nstal led and an image file i s gener ated for a scan send t ransmis sion, metada[...]

5-128 SCANNER/INTERNET FAX Contents PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQ UIRED IN THE WEB P AGES All setti ngs rel ated to m etadata ar e config ured in t he Web pages . (Admin istrator r ights are requir ed.) To co nfigure m etadata settin gs, click [Applic ation Settin gs] and th en [Meta data Se ttings] i n the Web p age me nu. Wh[...]

5-129 SCANNER/INTERNET FAX Contents TRANSMITTING METADATA Follow the steps below to s elect a metadat a set, ente r each i tem, and perform metadata t ransmis sion. 1 Switch to data entr y mode and displ ay the metadata set s creen. (1) Touch the [ Data Entry] tab. (2) Touch the [ Metadata Entry] key. • If no met adata sets have be en stored, the[...]

5-130 SCANNER/INTERNET FAX Contents 4 Enter the selected metadata item. (1) Touch the k ey of the value that you wish to enter. • When the entry va lues of th e metadat a item are in the form of selectio ns, the se lections are show n as ke ys. When a v alue is editable, you can touch the [Direct Entry] k ey to man ually enter th e value. • If [...]

5-131 SCANNER/INTERNET FAX Contents METADATA FIELDS The fol lowing th ree ty pes of me tadata a re incl uded i n the XML f ile tha t is tra nsmitted. • Data au tomatical ly gener ated b y the m achine: Thes e data are always included in the XML fi le and ar e auto maticall y stor ed on your co mput er. • Previ ously d efined fields: These field[...]

5-132 SCANNER/INTERNET FAX Contents NETWORK SCANNER / INTERNET FAX* 1 SPECIFICATIO NS *1 The hard di sk expa nsion k it and t he Interne t fax expa nsio n kit are requir ed. *2 Total number of all desti nation s (Scan to E-mail , Scan to F TP, Sca n to Desktop , Scan to N etwork folder , Internet F ax, Fax, a nd Grou p) PULL SCAN FUNCT ION (TWAIN) [...]

6-1 This func tion requires the har d disk drive. This cha pter pro vides det ailed exp lanations of the proc edures for using the docume nt fili ng function . The doc ument fi ling functio n allo ws yo u to save the doc ument data of a copy or fax job, or the data of a print j ob, as a f ile on the machi ne's hard dri ve. The file can be call[...]

6-2 DOCUMENT FILING Contents This func tion requires the har d disk drive. This s ection provides info rmation that you shoul d know before using the docu ment fi ling function , includ ing an overv iew of docume nt filing, the feature s and functions of document fi ling, and points to k eep in mind whe n using document fil ing. OVERVIEW The do cum[...]

6-3 DOCUMENT FILING Contents USES OF DOCUMENT FILING Quickly us ing a file Example: You prepared handouts consist ing of numerous pages for a meeting, however, another handout is needed for a newly added participant. As sho wn in the ex ample, st oring a job with the docume nt filing f unctio n frees y ou of the need to res can th e origina l and s[...]

6-4 DOCUMENT FILING Contents BEFORE USING DOC UMENT FILING This se ction provid es inf ormati on tha t you sho uld know be fore us ing the document filin g funct ion. Folder s Three ty pes of folders ar e use d to st ore file s by doc ument fili ng. Quick File Folder Docu ments sc anned using the [Quic k File] k ey are stored i n this folder. A use[...]

6-5 DOCUMENT FILING Contents Approx imat e number of pages an d files th at can be stored by document filing Combined total number of pages and total numbe r of files th at can be st ored in custom folders and in the Main folder Number of pages and number of files that can be stored in the Quick File folde r * The indic ated n umbers a re gu idelin[...]

6-6 DOCUMENT FILING Contents Automat ic delet ion of files You ca n hav e docu ment fil ing da ta in sp ecifi ed folder s automa tical ly dele ted at regular i nterval s by specif ying the folder s and th e time. Pe riodic deleti on of f iles stored i n the ma chin e helps to prevent the le aking of sen sitive informati on and frees space on the ha[...]

6-7 DOCUMENT FILING Contents Files When a f ile is s aved using "F ile", the foll owing inf ormati on can be append ed. Savin g a file wi th this i nformatio n allo ws you to distingu ish it fr om other files. User name: Us e this to s pecify the owner of the file . The user nam e must fir st be s tored in "User Li st" in t he s[...]

6-8 DOCUMENT FILING Contents USING DOCUMEN T FILING IN EAC H MODE In copy or imag e send mode, t he original can b e saved as a file on the h ard d rive at t he same ti me it is copi ed or transmitt ed. In addi tion, Sca n to HDD can be used to save the scanned data of an original to the hard d rive wi thout copying o r trans mitting th e data. Cop[...]

6-9 DOCUMENT FILING Contents Scan t o HD D mode The scanned original i s saved as an imag e file. Neither p r inting nor transmission are performed when Scan to HDD is use d. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. [File] key an d [Quick File] k ey The "File " key an d/or "Qu ick File " key wil l no[...]

6-10 DOCUMENT FILING Contents BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUM ENT FILI NG] key in the touc h panel t o open t he bas e screen o f docum ent filin g mode. Files s tored on the hard driv e in the mach ine ca n be retr ieve d from thi s scr een. When us er authen ticat ion is us ed and My Folder is co nfigured, the fil e selectio [...]

6-11 DOCUMENT FILING Contents This chapte r explain s how to save an original a s an imag e file using the Quick File, Fi le, and S can to HDD fu nctions of doc ument fil ing mo de. SAVING A FILE WITH "Quick File" When c opying, p rinting or trans mitting a docum ent in co py mod e, print m ode, or i mage s end mo de (exc luding US B memo[...]

6-12 DOCUMENT FILING Contents 4 Select copy settings a nd then press the [START] key. • Copying begins a nd the sc anned doc ument imag e is sav ed to the h ard drive. The select ed copy set tings are also sav ed. • To prevent a ccidenta l saving of the docum ent, the m essage "Th e scanne d data is st ored in the quick fi le folder. "[...]

6-13 DOCUMENT FILING Contents SAVING A FILE WITH "File" When c opying, p rinting or trans mitting a docum ent in co py mod e, print m ode, or i mage s end mo de (exc luding US B memo ry scan m ode), "F ile" c an be sel ected t o save an image of the do cumen t to the Main fo lder or a previ ously cr eated custom folder. Th e ima[...]

6-14 DOCUMENT FILING Contents 4 Select copy settings a nd then press the [START] key. • Copying begins a nd the sc anned doc ument imag e is sav ed to the h ard drive. The select ed copy set tings are also sav ed. • For the pro cedure fo r placing the origin al, see s tep 4 of " SAVING A FILE WIT H "Quick Fil e" " (page 6-11[...]

6-15 DOCUMENT FILING Contents FILE INFORMATION This sec tion expla ins the setti ngs that are configu red in step 3 of " SAVING A FILE WIT H "Fil e" " (page 6-13 ). Speci fying a user name , file n ame, fo lder, and con fidenti al setti ng ma kes it easie r to manage and se arch for a f ile. I n addi tion, when confide ntial is [...]

6-16 DOCUMENT FILING Contents Assigning a file name A file name can b e assig ned to th e file . Specif ying th e folder Touch the [File Nam e] key. A text entry screen will appear. Ente r the file n ame and touch the [OK] key. A maximu m of 30 characters can be en tered. 1 Touch the [Stored to :] key. If a user n ame with a "My Fol der" [...]

6-17 DOCUMENT FILING Contents Storing a file as a confidential file A pas sword c an be s et fo r the f ile t o prev ent oth ers from viewin g it. Set a passwo rd (5 to 8 digits) with the nu meric keys. 1 Enable the confide ntial property. (1) Select the [ Confidential] ch eckbox so that a checkmark appears. Confi dential m ode is en abled and a pa[...]

6-18 DOCUMENT FILING Contents SAVING A DO CUMENT FILE ONLY (Scan to HDD) Scan to HDD is used t o store a scanned doc ument in the Mai n folder or a c ustom fol der. Neither pri nting nor transm ission are per formed. "Scan to HDD" SC REEN The follo wing scree n appears whe n the [S can to HDD] ta b is touc hed in document fi ling mod e. T[...]

6-19 DOCUMENT FILING Contents [Origina l] key When the [Origi nal] key is touc hed, the followin g scree n appea rs. Th is scree n is u sed to ch ange the origin al si ze and selec t scanni ng sett ings for 2-sided o riginal s. (1) Touch the [Scan Size] key. If the original i s a non-stand ard size tha t cannot be d etected by auto original siz e d[...]

6-20 DOCUMENT FILING Contents [Colour Mod e] key Touch the [Colour Mode ] key to o pen the co lour mode s etting screen for Scan to HDD. The fol lowing s ettings c an be sel ected for the sca nning colour w hen the [START] k ey is pre ssed. When y ou have fi nishe d selectin g the mo de, touc h the [ OK] key. Start k ey Mode Scanning method [START][...]

6-21 DOCUMENT FILING Contents Specia l modes screen fo r Scan to HDD When the [Spec ial M odes] ke y is touched, th e foll owing sc reen appe ars. For more infor mation on each s etting , see " SPEC IAL MOD ES " (pag e 5-71 ) in "5. SCANNER / I NTERNET FAX". (1) [Erase] key The erase function is used to erase s hadow line s on i[...]

6-22 DOCUMENT FILING Contents Chec king th e imag e befo re st orin g it (Pr eview ) If yo u touch the [Previ ew] ke y and t hen sta rt Scan to HDD, th e scree n below app ears. Before the sc anned data is stored , you can c heck a preview of the scanned ima ge in this s creen and retu rn to t he Sc an to HDD set tings screen to change settings (1)[...]

6-23 DOCUMENT FILING Contents PERFORMING "Scan to HDD" 1 Place the original . Place the o riginal fa ce up in the docum ent feede r tray, or fa ce down on the docum ent glas s. 2 Switch to documen t filing mode and select Scan to HD D settings. (1) Touch the [ DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. If you d o not wish to s[...]

6-24 DOCUMENT FILING Contents This se ction expla ins how to retrie ve a fi le st ored by docum ent filing and prin t or tra nsmit the fil e. SEQUENCE FOR USING A STORED FILE This se ction expla ins the b asic pr ocedur e for ret rievin g and usi ng a st ored f ile. The screen s and procedu res diff er dependi ng on wh ether or not user authen tica[...]

6-25 DOCUMENT FILING Contents Select the file that you wish to retrieve. • Select the fo lder in th e folder s election screen. When the folder is selecte d, the file s in the fo lder will appear. Se lect the file that y ou wish to retrieve. • Thumbnail images of the store d files c an be dis played for file selec tion.  FILE SELECTION SCREE[...]

6-26 DOCUMENT FILING Contents FOLDER AND FILE SELECTION SCREENS To use a file stored by docume nt filin g, the folder and fi le must be se lected. Th e folder selectio n screen and file select ion screen a re expl ained b elow. FOLDER SE LECTION SCREEN Two di fferent sc reens appear dependin g on whe ther o r not use r authenti cation i s enable d [...]

6-27 DOCUMENT FILING Contents FILE SELECTION SCREEN The fi le select ion scre en of th e Quick F ile fold er, Main folder, a nd cus tom folde rs is e xplaine d below . The fi le selec tion sc reen can be displ ayed in "Lis t screen" format or "Thumb nail s creen" fo rmat. (To se lect the fo rmat, see "(5 ) [Swi tch Disp lay[...]

6-28 DOCUMENT FILING Contents (6) [Multi-File Print] key Touch thi s to sele ct multi ple files in a fold er for printing.  MULTI-FILE PRI NTING (page 6-33) (7) Sort Order / Displ ay Items This can be used in the thum bnail scre en. The order o f display of the fil e thumbn ails can be changed in "Sort Order". Select "Date ",[...]

6-29 DOCUMENT FILING Contents SELECTING A FILE This secti on expla ins how to sele ct a file to be used . 1 Select the folder th at contains the fil e you wish to use. (1) Touch the [ DOCUMENT FILING] key. The fold er selec tion screen w ill app ear. If a di fferent tab appears , touch th e [File Retri eve] tab. When us er authent icatio n is enab [...]

6-30 DOCUMENT FILING Contents JOB SETTINGS SCREEN When a f ile key is to uched, the follow ing sc reen ap pears. T ouch the key o f the op eration t hat you wish to p erform a nd select se tting s. (1) File display This show s inf orm ation on t he cur rent ly se lec ted fi le ( job icon, fil e name, u ser name, store siz e, and co lour mode ). (2)[...]

6-31 DOCUMENT FILING Contents PRINTING A STORED FILE A file stored us ing do cument fi ling ca n be r etrieve d and pri nted whe n neede d. The s ettings used when th e file was stored are also s tored, an d thus the file c an be p rinted a gain usi ng those s ettings. The file can a lso be mo dified before printi ng by ch anging the prin t setti n[...]

6-32 DOCUMENT FILING Contents PRINT SETTIN GS SCREE N (1) [Paper Select] k ey Use this k ey to se t the pape r size. (2) [Output] key Use this k ey to selec t Sort, Grou p or Staple Sort, and to select t he outp ut tray. (3) [2-Sided] key Use this k ey to se lect the o rientat ion of the image on the reverse si de of the paper for 2-sid ed printing[...]

6-33 DOCUMENT FILING Contents MULTI-FILE PRINTING Mult iple file s in a folder can be se lecte d for prin ting. 1 Touch the [Multi-File Print] key. To selec t files of a particular j ob type, t ouch the [ Switch Display] key, sele ct the jo b type from the screen that ap pears, and touch the [OK] key . Touch the [Switch Di splay] k ey to sh ow only[...]

6-34 DOCUMENT FILING Contents 4 Printing a selecte d file. The numb er of sel ected fi les appe ars in th e numbe r of sele cted files displ ay. If you wis h to use the n umber of cop ies that was stored wit h the file, go to step (3). (1) Touch the [ Apply the Number f rom Stored Setting of Each Job] checkbox so that it i s not selected ( ). (2) S[...]

6-35 DOCUMENT FILING Contents Batch pr inting All files in a folder that have the s ame user na me and passw ord ca n be printed at once. Wh en the [Mul ti-Fil e Print] k ey is touched , it ch anges into th e [Batch P rint] k ey. 1 Touch the [Batch P rint] key. 2 Touch the [User Na me] key. When user a uthentica tion is us ed, the use r name that w[...]

6-36 DOCUMENT FILING Contents 4 If a password has been establishe d, touch the [Passwo rd] key. Enter the password wi th the num eric keys (5 to 8 dig its) and touch the [O K] key. On ly files th at have the same pass word will be selec ted. If you do n ot wish to enter a passwor d, go to th e next ste p. 5 To set the number of copies, touch th e [[...]

6-37 DOCUMENT FILING Contents SENDING A STORED FILE A file stored by document fili ng can be r etrieve d and transm itted whenev er neede d. The setti ngs use d when the f ile w as stored are also s tored , and thus the fil e can be t ransmit ted usi ng tho se settin gs. If n eeded, you can a lso cha nge the transm ission se ttings to modify th e r[...]

6-38 DOCUMENT FILING Contents SEND SETTIN GS SCREE N The keys that appear in the send s ettings ar e explain ed below. For more inform ation on ea ch of the s ettings, se e " BASE SCREEN OF FAX MODE " ( page 4-7 ) i n " 4. FACSIMILE" and " BASE S CREE N " ( page 5-9 ) in "5. SCANNE R / INTERNET FAX". Example [...]

6-39 DOCUMENT FILING Contents PROPERTIES OF STORED FILES FILE PROPERTIES A prote ct setti ng can be se lected for files save d with the d ocume nt filing functi on. This preve nts a f ile from being mov ed, or auto matica lly or manual ly dele ted. Three prop ertie s are avai lable for saved f iles: [S haring], [Protect ], and [Co nfidentia l]. Whe[...]

6-40 DOCUMENT FILING Contents Restrictions on changing the property • A file that is se t to "Sharin g" can be ch anged to " Protect " or "Confid ential". Ho wever, a "Sharin g" file th at is sav ed in the Quick F ile fol der can on ly be ch anged to " Protect ". • A file that is set to "Pr[...]

6-41 DOCUMENT FILING Contents MOVING A STORED FILE Use this proce dure to c hange the l ocation o f a fil e (move a file to a differen t folder) . After sel ectin g the de sired fi le, foll ow the s teps belo w.  SELECTING A FILE (pa ge 6-29) 1 Touch the [Move] k ey. 2 Touch the [Move to:] key. • A file cannot be moved to the Quick File Fold e[...]

6-42 DOCUMENT FILING Contents 4 Touch the [Move] k ey. A file wh ose propert y is "Prot ect" cann ot be moved . To mo ve a protecte d file, c hange its pro perty to "Sh aring" or "Confide ntial". User 2 Move Job Settings / Move Cancel file-01 Name 1 F. Colour File Name Move to: Select the folder the file is moved to. f[...]

6-43 DOCUMENT FILING Contents DELETING A STORED FILE Stored files tha t are no l onger ne eded c an be d eleted. Select the file t hat you wi sh to dele te and t ouch th e [Delete] k ey.  SELECTI NG A FILE (page 6-29) 1 Touch the [Delete] k ey. 2 Check the file and then touch the [Ye s] key. A file wh ose propert y is "Protect " cannot[...]

6-44 DOCUMENT FILING Contents CHECKING AN IMAGE OF A STORED FILE You ca n check an ima ge of a file stor ed using docu ment fil ing. Selec t the desi red file and tou ch the [Image Chec k] ke y.  SELECTI NG A FILE (page 6-29) Dependi ng on the s ize of th e image, part of the image ma y be clippe d off i n the image c heck sc reen on th e touch [...]

6-45 DOCUMENT FILING Contents IMAGE CHECK SCREEN This s ectio n expl ains th e imag e chec k screen . (1) Information dis play This sho ws info rmation on the disp layed im age. (2) Preview image This sho ws an ima ge of the s elected file. If the ima ge is cu t off, use the scroll bars at th e right an d bottom of the screen to scroll th e image. [...]

6-46 DOCUMENT FILING Contents RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files s tored using F ile and Q uic k File appear a s keys in the job st atus com plete s creen. This is conven ient whe n you need to qui ckly p rint the s aved dat a of a c opy job o r quick ly sen d a saved fax to another des tinat ion . 1 Press the [JOB S TATUS[...]

6-47 DOCUMENT FILING Contents SEARCHING FOR A STORED FILE When the re are m any stor ed fil es, it ma y tak e time to fi nd a file . The search function o f docu ment fi ling m ode can b e used to find a f ile qu ickly. This s ectio n expl ains how to se arch for a f ile or f olde r on th e mach ine's hard d rive. Searchi ng is p ossible ev en[...]

6-48 DOCUMENT FILING Contents 3 Using the user nam e to search There ar e four ways to select th e user nam e: (A) Touch the key of the u ser name. The touched use r name is highligh ted. If you a ccidenta lly selec t the wron g user name, touch the key of t he cor rect name. (B) Touch the [Defa ult User] key. The user name can be s elected from th[...]

6-49 DOCUMENT FILING Contents 4 Touch the [Start Se arch] key. The searc h results will appea r in a scr een simi lar to t he followin g screen . A list of the files that matc h your se arch criteria w ill appe ar. Select t he desire d file from th e list. The job settin gs screen will appe ar. To return to the base screen of document filing m ode,[...]

6-50 DOCUMENT FILING Contents Sear ching wi th in a folde r You ca n spec ify a folder to restric t the se arch range to that fol der. To search within a spe cified fo lder , follow the st eps bel ow. 1 Open the folder tha t you wish to sea rch. (1) Touch the [ DOCUMENT FILING] key. (2) Touch the key of t he folder tha t you wish to search. If a pa[...]

6-51 DOCUMENT FILING Contents 4 Using the user nam e to search There ar e four ways to select th e user nam e: (A) Touch the key of the u ser name. The touched use r name is highligh ted. If you a ccidenta lly selec t the wron g user name, touch the key of t he cor rect name. (B) Touch the [Defa ult User] key. The user name can be s elected from th[...]

6-52 DOCUMENT FILING Contents 5 Start searching. (1) Touch the [ Search withi n Current Folder] checkbox so that it is selected . To search onl y files that are in the cur rent folder, select the [ Search withi n Current Folder] ch eckbox . Use th is met hod to se arch f or a f ile i n a conf iden ti al fold er . (2) Touch the [ Start Search] key. [...]

7-1 This ch apter explain s the sy stem setti ngs, which ar e used to c onfig ure a va riety of parameter s to su it the a ims a nd needs o f your wor kplac e. The cur rent sel ections that have been ma de for the se ttings c an be vie wed or pr inted o ut. To quickly check where a setting is located in the system settings menu, see " SYSTEM S[...]

7-2 SYSTEM SE TTINGS Network S ettings . . . . . . . . . . . . . . . . . . . . . . . . . . 7 -73 Printer Se ttings . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 -74 • Default Settings . . . . . . . . . . . . . . . . . . . . . . . . 7 -74 • Interface S ettings . . . . . . . . . . . . . . . . . . . . . . . 7-75 Image Send Se ttings . . [...]

7-3 SYSTEM SE TTINGS Contents System Settings The s ystem se ttings are used to configur e a var iety of pa ramet ers to s uit the ai ms and nee ds of your wor kplace. T he system s etting s are a lso u sed to di spla y or pr int ou t the cur rent se ttings an d stat us of the machi ne. The system setti ngs allo w you to make t he mac hin e easie r[...]

7-4 SYSTEM SE TTINGS Contents Common Operation Methods This secti on expla ins spe cial ope ration m ethods tha t are com mon to a ll system settings . Be sur e to read this section, as the informa tion is omit ted in t he explan ations of so me of the i ndividua l set tings. Example : Addr ess bo ok scre en (1) "Sort" Use t his to se lec[...]

7-5 SYSTEM SE TTINGS Contents This se ction describes the s ystem s ettings th at can be co nfigured by gener al user s of th e machine . Accessing the System Settings (General) Make s ure that th e machin e is in t he stan dby state and then pr ess the [S YSTE M SETTING S] key on the operati on pan el. When the [SYSTEM SETTINGS] key is pressed, th[...]

7-6 SYSTEM SE TTINGS Contents System Settings (General) List When the system setti ngs are a ccess ed with gen eral rights, the foll owing ite ms app ear. Fo r items that ca n only be accesse d with admi nistrator rights, s ee " Sys tem Se ttings ( Admin istrator ) List " ( page 7-30 ). Total Count Default Sett ings List Print (User) * W [...]

7-7 SYSTEM SE TTINGS Contents Paper Tray Settings * When a pa per drawe r is insta lled. Address Control Fax Data Re ceive/Forward * When t he Internet fax expa nsion ki t is inst alled. Item Factory default setting Page P Paper Tray Se ttings 7-13 N Tray Setti ngs 7-13 X Tray 1 Plain, A4 (8-1 /2" x 11") X Tray 2* X Tray 3* X Tray 4* X By[...]

7-8 SYSTEM SE TTINGS Contents Printer Condition Settings *1 When th e PS3 expansi on kit is install ed. *2 When th e hard disk expansio n kit is installe d. Item Factory default setting Page P Printer Condition Settings 7-23 N Printer Defa ult Setting s 7-23 X Copi es 1 X Orienta tion Portra it X Default Pap er Size A4 (8-1/2" x 11") X De[...]

7-9 SYSTEM SE TTINGS Contents Document Filing Control * * When the hard disk ex pansion kit i s instal led. USB-Devi ce Check User Control * When us er authen tication i s enable d and t he logged -in user d oes not have the au thority to configure the syst em settin gs (adminis trator) (exclud ing factor y defa ult users) . Item Factory default se[...]

7-10 SYSTEM SE TTINGS Contents Total Count This func tion sh ows the page coun t in ea ch mod e. Touch the [Tota l Count ] key. Job Count This di splays or prin ts out the counts of al l jobs. Device Cou nt This is used to d ispl ay or prin t the c ounts of th e peri pheral devices install ed on t he machi ne. • A3 (11" x 17") si ze pap[...]

7-11 SYSTEM SE TTINGS Contents Default Settings The default setti ngs for operation of the machine can be configured. Touch the [Default Set tings] key and select the setti ngs. Clock Adjust Use this to set th e date a nd time in the mac hine's b uilt-in clock. Set the ti me. Daylight Sav ing Time Setting Enable dayli ght sa ving time. When th[...]

7-12 SYSTEM SE TTINGS Contents Date Forma t The forma t used to print the date on lists and o ther outpu t can b e changed . Keyboard Sele ct The la yout o f the ke yboard that app ears in text en try sc reens c an be cha nged. The k eyboard layou ts that can be sele cted a re sh own below. List Print (User) Lists showi ng the setti ngs a nd info r[...]

7-13 SYSTEM SE TTINGS Contents Paper Tray Settings Paper tray and paper ty pe setting s ar e explained in thi s secti on. Touc h the [Pape r Tra y Setting s] ke y to confi gure the setting s. Tray Settings These settings specif y the p aper typ e, paper s ize, and functi ons all owed for ea ch pap er tray. When the [Tray Settin gs] key is touch ed,[...]

7-14 SYSTEM SE TTINGS Contents Tray S ettin gs *1 Heavy Pa per: 106 g/m 2 to 200 g/m 2 (28 lb s bond to 110 lbs i ndex) h eavy paper *2 The size th at is automa tically dete cted is se t in " Selec t Sim ilar S izes f or Au to De tect ion " in the bypass tray set tings sc reen (see be low). *3 Tray 2 is no t av ail abl e. Select Simil ar [...]

7-15 SYSTEM SE TTINGS Contents Paper Type Regis tration Store a p aper type when the de sired pa per type do es not a ppear as a selectio n or when yo u wish to create a ne w set of paper p roperties . Up to 7 pa per types can be s tored. Auto Tray Swit ching When a tray runs ou t of paper du ring pr inting, this de termines whet her or no t anoth [...]

7-16 SYSTEM SE TTINGS Contents Address Control Address Contr ol is used to stor e, edit, an d dele te one-tou ch ke ys, gro up key s, prog ram keys , and c ustom ind exes. Touch the [Addr ess Cont rol] key to co nfigure t he sett ings. Address Book Destina tio ns ca n be st ored in t he addr ess boo k for easy r etrieva l. When the [Addr ess Bo ok][...]

7-17 SYSTEM SE TTINGS Contents Settin gs Item Descr iption Items stored in all modes Address Typ e Sele ct the typ e of address to be store d in the a ddress book . • E-mail: Store an e-mai l address in a one-touc h key. • Internet Fax: Store an Internet fa x address in a one -touch ke y. • Direct SMTP:Sto re a Direct SMTP addres s in a one-t[...]

7-18 SYSTEM SE TTINGS Contents Stor ing grou p keys This se ction expla ins the p roce dure for storing grou p keys. Items appe aring when a Direct SM TP address is stored • Direct SMTP Address • Add Hostna me or IP Add ress Too • Hostname or IP Address Use t hese three s ettings to set an ad dress for Di rect SMTP trans mission. In man y cas[...]

7-19 SYSTEM SE TTINGS Contents 2 Touch the [Address Book] key. 3 Touch the [Add New ] key. 4 Select "Group" from the [Address Type] list . 5 Set the [Group Nam e], [Initial], and [K ey Name] settings. (O ther settings can be adjusted as necessary.) 6 Use the scroll bar to display the lo wer part of the screen, and touch the [Address Book][...]

7-20 SYSTEM SE TTINGS Contents The proc edure i s comple te. Custom Index The na me of a cus tom index can be c hange d for greate r ease o f use. Delete th e previ ously en tered nam e and e nter a new name ( maximum of 6 char acters ). The fac tory de fault n ames fo r the custo m indexe s are "Use r 1" t o "Use r 6". 7 Touch [...]

7-21 SYSTEM SE TTINGS Contents Program If you fr equently u se the sam e setti ngs and /or functions to tra nsmit to the same d estina tion or destinat ions, the setting s and des tinati ons can be s tored in a pr ogram. This a llows the setti ngs and de stina tions to be se lecte d by simply select ing the pro gram. When the [Progr am] ke y is tou[...]

7-22 SYSTEM SE TTINGS Contents Fax Data Receive/Forward This se ction explain s setting s for r eception and forw arding . Touch t he [Fax Data Recei ve/Forw ard] key an d conf igure the setti ngs. I-Fax Sett ings These settings can be c onfigu red when t he har d disk d rive an d Internet fax expa nsion kit are install ed. Recept ion Start Touch t[...]

7-23 SYSTEM SE TTINGS Contents Printer Condition Settings The Pri nter Co ndition S ettings a re used to con figure ba sic printer setti ngs and s ettings fo r print ing from a DOS applic ation. To configu re the settin gs, touch the [P rinter C ondition S etting s] key. Printer Defa ult Settings The defa ult set tings are used to set a dvanced p r[...]

7-24 SYSTEM SE TTINGS Contents PCL Settings This is used to set the symb ol sets, fonts, a nd line fe ed cod e use d in a PC L envir onment . Settin gs PostScript Setting When an error occurs du ring Po stSc ript printi ng, the se setti ngs de termine w hether or not an error not ice is p rinted an d whether or not the PostS cript d ata is r eceive[...]

7-25 SYSTEM SE TTINGS Contents Document Filing Control This func tion requires the har d disk drive. Documen t Filin g Contr ol is used to create , edit, and del ete cu stom f olders for docum ent fil ing. Tou ch the [Document Filing Co ntrol ] key to con figur e the setti ngs. When the [Docum ent Fil ing Contr ol] ke y is touche d, the fo llowing [...]

7-26 SYSTEM SE TTINGS Contents USB-Device Check This lets you che ck the con nection wh en a USB device i s connec ted to th e machine . Touch th e [USB-Dev ice C heck] ke y to ch eck the c onnecti on. User Control This se ction expla ins set tings for user c ontrol. T ouch the [User Control] key to conf igure the setti ngs. Amend User Information [...]

7-27 SYSTEM SE TTINGS Contents This se ction explain s the sy stem sett ings t hat are c onfigu red by th e adminis trato r of the m achin e. Accessing the System Se ttings (Administrator) To ac cess the system settings (admin istrator ), the ad ministr ator mus t log in a s exp lained be low. When User Authenti cation i s not Enabled When " U[...]

7-28 SYSTEM SE TTINGS Contents When User Authenti cation i s Enabled When " Use r Authent icati on Setting " ( page 7-46 ) is e nabled , foll ow the proc edure b elow to log in . When use r authen ticatio n is by login na me and pas sword (a nd e-mail addres s) When auto login is ena bled, the login sc reen will not appear. Administra tor[...]

7-29 SYSTEM SE TTINGS Contents Login by us er number Touch the [Admin Lo gin] key. Enter the ad ministrator pa ssword in the administ rator password entry screen. This com pletes the a dministra tor login procedure. The syst em settin gs (administrato r) can be used. • In additi on to login by touc hing the [Adm in Login] ke y, the syst em settin[...]

7-30 SYSTEM SE TTINGS Contents System Settings (Administrator) List The system settings that appe ar following administr ator login ar e shown below. The default setting for each item is also shown. User Control *1 This cannot be set on the ma chine. Se t this in " User Control " in the We b pages. *2 When the H ID card rea der is av aila[...]

7-31 SYSTEM SE TTINGS Contents Energy save * This function is not avail able in s ome cou ntries and regions. Operation Settings Item Fac tory default setting Page P Energy Save 7-60 N Toner Save Mode 7-60 X Print Disable d X Copy* Disabled N Auto Power Shut -Off Enabled 7-60 N Transitio ning to Auto Power Shut-Off Im mediately After Comple tion of[...]

7-32 SYSTEM SE TTINGS Contents X Scan 7-64  Cust omiz e 1 Addres s Revi ew  Cust omiz e 2 File  Cust omiz e 3 Quick F ile X Internet Fax * 2  (Sam e as Scan) X Fax* 3  (Sam e as Scan) X USB Memory Scan  Cust omiz e 1 –  Cust omiz e 2 –  Cust omiz e 3 – X Data Entry* 4  (Sam e as Scan) N Home Screen Set tings * 1 –[...]

7-33 SYSTEM SE TTINGS Contents *1 This can not be set on the machine . Set this in the sy stem sett ings in t he Web pag es. *2 When th e Internet f ax expansi on kit is insta lled. *3 When th e facsimil e expans ion kit i s installed . *4 When th e applicati on integrat ion modu le is installe d. *5 When th e hard disk expansio n kit is installe d[...]

7-34 SYSTEM SE TTINGS Contents *1 When the h ard disk drive is installed . *2 When the a utomat ic documen t feeder is install ed. *3 When a paper drawer is insta lled. *4 When a finisher is installe d. Copy Function Settings X Disabl ing of Stapl er * 4 Disabled 7-69 N Fusi ng Co ntr ol Se ttin gs 60 - 89g/m 2 (16 - 23 lb s.) 7-69 N Plasmaclus ter[...]

7-35 SYSTEM SE TTINGS Contents * When t he automa tic docu ment feede r is inst alled. Network Settings X Disabl ing of Bypa ss-Tray i n Duplex C opy Disable d 7-72 X Disabl ing of Auto Paper Selection Disabled 7-72 X Auto Select ion Setting of Tray tha t is Suppl ied the Pa per Disabled 7-72 X 600dpi x 600dpi Sc anning M ode for Do cument F eeder [...]

7-36 SYSTEM SE TTINGS Contents Printer Sett ings * W hen the hard dis k drive i s in stalled. Image Send Settings Item Fac tory default setting Page P Printer Settings 7-74 N Default Settings 7-74 X Prohibit Noti ce Page Pri nting Enabled 7-74 X Prohibit Tes t Page Print ing Di sabled 7-74 X A4/Letter Siz e Auto Change Varies depe nding o n countr [...]

7-37 SYSTEM SE TTINGS Contents  Image Ori entatio n Portrait 7-76  Init ial Resolu tion Setting •S c a n Appl y th e Reso lut ion S et wh en Stored: Disabled 200 X 200 dpi • Interne t Fax* 1 Apply th e Re solut ion Set wh en Stored: Disabled 200 X 100 dpi •F a x * 2 Appl y the R eso luti on Set when Stored: Disabled Standard  Default[...]

7-38 SYSTEM SE TTINGS Contents X Own N ame an d D estin ati on Se t 7-79  Send er Data Regis tration • Sender Name – • Sender Fax Number – • I-Fax Own Address –  Registra tion of Own Name Select – 7-79 N Scan Settings 7-80 X Other Setti ngs 7-80  Default Se nder Set – 7-80  Default Co lour Mode Sett ings 7-80 • Black &[...]

7-39 SYSTEM SE TTINGS Contents *1 When the h ard disk drive and Internet fax expansion kit are i nstall ed. *2 When th e facsimil e expans ion kit i s installed . *3 When netw ork connec tion is e nabled. *4 This f unction is n ot availa ble in so me coun tries and regions.  Spea ker Volume Set ting – 7-82 • Receiv e Signal Middl e • Commu[...]

7-40 SYSTEM SE TTINGS Contents Document Filing Settings *4 Item Fac tory default setting Page P Document Fili ng Settings 7-86 N Other Settings 7-86 X Default Mode Se ttings Sharin g Mode 7-86 X Sort Method Setting Date 7-86 X Administra tor Authority Settin g 7-86  Delet e File Disabled  Delet e Folder Di sabled  Chang e Password Disa ble[...]

7-41 SYSTEM SE TTINGS Contents *1 W hen the exit t ray uni t is i nst all ed. *2 When th e Internet f ax expansi on kit is insta lled. *3 When th e facsimil e expans ion kit i s installed . *4 When th e hard disk expansio n kit is installe d. N Document Ou tput Options 7-88 X Print  Copy Enabled  Pri nt Enabled  Sca n Se nd Disable d  I[...]

7-42 SYSTEM SE TTINGS Contents List Print (Administra tor) *1 When netw ork connec tion is e nabled. *2 When th e hard disk drive and applicat ion integr ation m odule are installe d. Security Se ttings Item Fac tory default setting Page P List Print (Admini strator) 7-89 N Administ rator Setting s List – 7-89 N Imag e Se ndi ng Act ivi ty Re por[...]

7-43 SYSTEM SE TTINGS Contents Enable/Disable Settings Item Fac tory default setting Page P Enable/Di sable Settings 7-91 N Printer Condi tion Settings 7-91 X (When the h ard disk drive is installed) Disable d 7-91 N User Control 7-91 X Disabl ing of Print ing by Inval id User Disable d 7-91 N Ope rati on S ett in gs 7-91 X Cancel Auto Clear Ti mer[...]

7-44 SYSTEM SE TTINGS Contents *1 When the a utomat ic documen t feeder is install ed. *2 When a paper drawer is insta lled. *3 When a finisher is installe d. *4 When the h ard disk drive is installed . *5 When netw ork connec tion is e nabled. *6 When th e Internet f ax expansi on kit is insta lled. *7 When th e facsimil e expans ion kit i s insta[...]

7-45 SYSTEM SE TTINGS Contents Product Key * It may no t be poss ible to u se some settings , dependi ng on the p eripheral devices installe d. Data Backu p Storing/Calling of System Settings Sharp OSA Settings * When t he hard di sk drive and external account modul e or appli cation c ommunic ation mod ule are av ailable . Item Fac tory default se[...]

7-46 SYSTEM SE TTINGS Contents User Control User Control is used to confi gure setti ngs for user authe ntica tion. Touc h the [User Con trol] key to co nfigur e the settings . User Authenti cation Setti ng These settings enable o r disabl e user authentic ation a nd specify the auth enticati on meth od. When us er authe ntica tion i s enable d, ea[...]

7-47 SYSTEM SE TTINGS Contents Other Settings Actions when th e Limit of Page s for Output Jobs This settin g determi nes wheth er or no t a job wil l be comple ted if t he page limit is reache d whil e the job i s in prog ress. The fol lowin g sele ction s are av aila ble. • Job is Sto pped whe n the Li mit of Pa ges is Re ached • Job is Comp [...]

7-48 SYSTEM SE TTINGS Contents Perfor m LDAP server access contro l. Acces s contr ol in formatio n for p age co unt li mits, autho rities, and favour ite op erations c an be s tored on a n LDAP server , and b y using this LDA P ser ver for network authenti cation, us er authe nticatio n base d on the stored acces s contr ol inf ormat ion ca n be p[...]

7-49 SYSTEM SE TTINGS Contents * If the user name cannot b e acquire d, the first 16 charac ters of the tex t string e ntered as t he user na me for net work authentic ation is used. If the log in nam e is diff erent but t he use r name r eceived from the LD AP serv er is the same , or if the user name is alread y regis tered on the mac hine, "[...]

7-50 SYSTEM SE TTINGS Contents User List This is used to s tore , edit, and d elete users wh en use r auth enticati on is ena bled. When the [User Li st] k ey is tou ched, the following screen appear s. • [Add New] key Use this to add a ne w user. • [Delete All Us ers] key Use this to delete all stored us ers. (Excl uding factor y stored users.[...]

7-51 SYSTEM SE TTINGS Contents *1 Items that c an be cha nged. *2 For detaile d informa tion of each of t he setting s, see " Lis t of se ttings and fa ctory default se ttings of template groups " (p age 7-54). Settin gs *1 Does no t appear whe n "User N umber" is s elected f or the authe ntication m ethod. *2 Only ap pears wh e[...]

7-52 SYSTEM SE TTINGS Contents Page Limit Group List This is used to s tore groups o f Accou nt Limit S ettings. T he pa ge limits fo r each u ser ar e specif ied by selecti ng one of these s tored gr oups when the us er is s tored. When the [Page Limit Grou p Lis t] key is to uched , the follo wing s creen appea rs. • [Add New] key Use this to a[...]

7-53 SYSTEM SE TTINGS Contents Authority Group List Use this to st ore gro ups of us er author ity sett ings. T he authori ty of eac h user i s spec ified by selec ting one o f thes e stored groups when the user is s tored . When the [Autho rity Gro up List] key is touc hed, th e followin g scre en appe ars. • [Add New] key Use this to add a ne w[...]

7-54 SYSTEM SE TTINGS Contents List of sett ings a nd fact ory de fault s ettin gs of t emplate groups Item Descript ion Group N ame Stor e the name of th e grou p (m ax. 32 char act ers) . Select th e Group Na me to be th e Regis tration Mo del Select on e of the pre viously stored gr oups for us e as a te mplate fo r the new group. Whe n selec te[...]

7-55 SYSTEM SE TTINGS Contents *1 For informa tion o n each se tting, se e the system settings (g eneral/ administrato r) lists. *2 All allow ed exce pt "Change Administ rator Passwo rd". Prints (Doc ument Fil ing) • Colour Mode Approval Se tting All allowe d All allowe d Only Black & Whi te Allowed • Special Modes Us age Allowed [...]

7-56 SYSTEM SE TTINGS Contents Favourite Ope ration Grou p List This is used to s tore favourite o peration group s and M y Menu. Some s ettings ma y not be con figured d ependi ng on th e connec ting st ate of per ipheral device s. Favour ite Operatio n Group Reg istration Sets o f pref erred se ttings can be as groups. For e xample, a use r who s[...]

7-57 SYSTEM SE TTINGS Contents My Menu List Home sc reen se ttings must b e previ ously st ored. S elect a My Menu when s toring a favouri te oper ation gr oup. Settings Item Descript ion My Menu Name Enter a maximu m of 32 ch aracters f or the My Menu nam e. Select th e My Me nu to be th e Regis tration Mo del Select on e of the pre viously s tore[...]

7-58 SYSTEM SE TTINGS Contents User Count This di splays the tota l numb er of page s printe d by e ach user. When the [User Cou nt] key is touche d, the fo llowi ng screen a ppears. • [Select All Users] ke y This se lects all users. • [Show] key This sho ws the counts of the select ed user . • [De lete] key Use this to rese t the counts of t[...]

7-59 SYSTEM SE TTINGS Contents Card area se ttings The da ta check during c ard re ading ca n be se t. Settin gs Card type/Reader sett ings The au thentic ation of F elica, HID and o ther IC ca rds can be set. Settin gs Card Setting (when th e HID card re ader is availa ble.) Configur e this s etting if user authent ication w ill be pe rformed usin[...]

7-60 SYSTEM SE TTINGS Contents Energy Save The En ergy Sav e setting s help reduc e power co sts. Fr om an en vironme ntal pe rspe ctive, the se se ttings als o help reduce polluti on and conser ve natu ral re sources . Touc h the [E nergy S ave] key to confi gure t he setting s. Toner Save Mode You ca n redu ce the amo unt of to ner u sed for p ri[...]

7-61 SYSTEM SE TTINGS Contents Preheat Mode Sett ing The ti me until P rehe at Mode ac tivate s can be set to a ny number of minutes from 1 to 240. Prehea t Mode wil l activ ate whe n the set duration of time elapse s after printi ng ends an d no fur ther ope ratio ns are perfor med. Thi s functi on reduc es your power c osts, and at th e same ti m[...]

7-62 SYSTEM SE TTINGS Contents Operation Settin gs Setting s relate d to mac hine ope ration c an be c onfigure d. Touc h the [Ope ratio n Settings ] key to configur e the sett ings. Other Settings Keys Tou ch Sou nd This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps s[...]

7-63 SYSTEM SE TTINGS Contents Disa bling of Cl ock Adju stmen t This se tting i s used to proh ibit chan ging o f the dat e and time. Disabling of Covers/Ins erts Mode (When the automat ic document feeder is installed.) This se tting is us ed to pro hibit the use of the covers and inserts function. Set Keyb oard Pri ority When a n ext ernal keybo [...]

7-64 SYSTEM SE TTINGS Contents MFP Display Pattern Setting One of s ix col our patte rns can be se lected for the c olour pa ttern in the t ouch pane l. A samp le of th e select ed patte rn can b e viewed. Customize Key Setting Short-c uts to func tions th at are fr equently used can be displ ayed in t he bas e screen of each m ode. For info rmatio[...]

7-65 SYSTEM SE TTINGS Contents My Menu Se ttings Use this to co nfigure the My Men u scree n that a ppears w hen the [My Me nu] key i s pres sed. The setti ngs are shown b elow. * Does n ot appear wh en user authenti cation is not enabl ed. Item Descript ion Displa y Titl e S how a tit le on t he My Menu . Title Enter a maximu m of 70 characte rs f[...]

7-66 SYSTEM SE TTINGS Contents Preview Set ting (When the har d disk drive is installed.) Configur e settin gs for the prev iew scree n that c an be used for fax / image se nd and docum ent fil ing. Default P review Set the s electio n state of the [Pre view] key in each of the screens below . Copy Image Send •S c a n S e n d • Internet Fax Sen[...]

7-67 SYSTEM SE TTINGS Contents Device Control These settings control devi ces ins talled o n the ma chine . Tou ch the [Dev ice C ontrol] k ey to co nfigur e the sett ings. Other Settings Original Feeding Mode The fol lowin g origin al feed ing mo des can be set to operate by default i n copy, S can to HDD, and im age send mo des. When a mode is fr[...]

7-68 SYSTEM SE TTINGS Contents Origina l Size Detector Settin g One of t he 8 group s of s tandard o riginal sizes shown bel ow can be selec ted fo r detecti on by the origina l size d etecti on functio n. * W hen the aut omat ic docu ment fee der is i nstalle d. Cancel D etection at Document Glass Orig inal size detecti on on t he docume nt glass [...]

7-69 SYSTEM SE TTINGS Contents Disabling of Devices Use these settings w hen a peripher al device on the m achine ha s failed or when you wish to tempo rarily disable a devi ce. Disa bling o f Doc ument Feede r (When th e automat ic documen t feeder is inst alled .) Use this setting to prohi bit the use of the automati c docu ment f eeder, s uch as[...]

7-70 SYSTEM SE TTINGS Contents Copy Function Settings The fol lowing s ettings a re rela ted to c opying. To uch th e [Copy F unction S ettings] key to configure the se ttings . Default s etting s selected with the se setti ngs ap ply to al l functio ns of t he machi ne (not ju st the copy function) . Initial Status Settings The co pier set ting s [...]

7-71 SYSTEM SE TTINGS Contents Other Settings Copy Ex posure Adjustm ent This is used to adjust the ex posure l evel whe n [Auto] is use d for the copy exposu re. Use this for the document glas s and for the automatic document feeder. Rotatio n Copy Setting When the ori ginal and paper are placed in differ ent orientations, this function a utomatic[...]

7-72 SYSTEM SE TTINGS Contents Disabling Deletion of Job Pr ograms This is used to prohibit the dele tion an d chang ing of copy sett ings st ored in job pr ogra ms. Disabl ing of By pass-Tra y in Duplex Cop y This is used to pro hibit the use of the bypass tra y when making two-sided c opies. The by pass tray is often used to feed labe l she ets, [...]

7-73 SYSTEM SE TTINGS Contents Network Settings Network settings are des cribed bel ow. Touc h the [Ne twork Se ttings] key to conf igure th e setting s. IPv4 Settings When using th e machine on a TCP/IP (IPv4) net work, use this se tti ng to con figure t he IP add ress of the mac hine. The setti ngs are shown b elow. IP Address Enter t he IP addr [...]

7-74 SYSTEM SE TTINGS Contents Printer Settings Setting s relate d to the printer function can be configur ed. Tou ch the [Printer S etting s] key to configur e the set tings . Default Settings Printe r conditio n setti ngs are describe d below . Prohibit Not ice Page Pr inting This se tting i s use d to di sable printin g of not ice pa ges. Prohib[...]

7-75 SYSTEM SE TTINGS Contents Interfa ce Setting s These settings are use d to c ontrol an d monitor data tran smitte d to the USB por t or networ k port of the ma chine. Hexade cima l Dump Mo de (When the har d disk drive is installed) This function is used to print the print data from a computer in hexadecimal format t ogether with the c orrespo[...]

7-76 SYSTEM SE TTINGS Contents Image Send Settings Setting s relat ed to the image send functio n (scan, Inte rnet fax, etc .) can be confi gured. Tou ch the [Imag e Send Set tings] key to configur e the sett ings. Operation Sett ings The op eration s etting s below ap ply t o all ima ge sen d functio ns. Default Dis play Set tings You can select o[...]

7-77 SYSTEM SE TTINGS Contents Must Inpu t Next Add ress Key at Broadc ast S etting This settin g is use d to requ ire th at the [N ext Addr ess] key be touch ed befo re the n ext ad dress i s enter ed when perfor ming a br oadcast transmi ssion. When thi s se tting is enable d, the [Ne xt Addr ess] key canno t be om itte d even if th e next addre [...]

7-78 SYSTEM SE TTINGS Contents Disabl e Re gistrat ion o f Prog ram This pr ohibits the use of the addr ess bo ok when a progr am is st ored. Configur e the sett ing for e ach of the followi ng ite ms: •E - m a i l • FTP • Deskto p •N e t w o r k F o l d e r • Internet Fax (Incl uding Direct SMTP) •F a x Selec t All: Selec t all items .[...]

7-79 SYSTEM SE TTINGS Contents Use this setting to enter t he Interne t fax ad dress, fax number of the m achine a nd the n ame of th e user. Sende r Data Re gistra tion Use this to st ore the s ender nam e for fax and Int ernet fax, the sender numb er for fa x, and the sende r addres s for Internet fax. The s tored sen der name and fax sender numb[...]

7-80 SYSTEM SE TTINGS Contents Scan Sett ings Setting s relate d to sc annin g can be c onfig ured. Default Sen der Set The inf ormati on sto red here is used if yo u do not spec ify [Reply- To] in t he send s ettings wh en perf orming Scan to E-mail . Sender Name Enter a default s ender nam e (maxi mum of 20 characte rs). Reply E-mail Address Ente[...]

7-81 SYSTEM SE TTINGS Contents Maximum Size of E-m ail Attachments (E-mail) To prevent the t ransmis sion of exce ssiv ely large image files b y Scan to E-mai l, a file size li mit can b e set f rom 1 MB to 1 0 MB in i ncremen ts of 1 MB . If the t otal size o f the im age files cr eated by scan ning the original exceed s the lim it, the im age f i[...]

7-82 SYSTEM SE TTINGS Contents I-Fax Sett ings These settings are us ed to configu re the def ault setting s for Internet fax. Auto Wake Up Pr int When the [POWE R] key ( ) is "o ff" (but t he main power sw itch is "on") an d an Internet fax is rec eived , this functio n activa tes the ma chine and prin ts the fax . When thi s f[...]

7-83 SYSTEM SE TTINGS Contents Activit y Report Print Select Se tting This is used to h ave th e Image Se nding A ctivit y Report stored in the mac hine's m emory au tomatical ly print a t speci fied times . The Ima ge Sen ding Act ivity Re port can be set to automati cally p rint each ti me the nu mber of tr ansactions reach es 201, and it ca[...]

7-84 SYSTEM SE TTINGS Contents Rotat ion Sendin g Setting When tr ansmitti ng an imag e that is one of t he followi ng sizes, th is fun ction ro tates the image counterc lockwise 90 de grees. (T he settin g can be con figured s eparatel y for each size.) A4, B5R, A5R, 8-1/ 2 x 11", 5 -1/2" x 8-1/2"R, 1 6K Printing Page Number a t Rec[...]

7-85 SYSTEM SE TTINGS Contents Lett er Size RX Re duce P rint This pr ogram is not av ailabl e in Can ada and Phil ippin es. When a l etter -R (8-1/2" x 11"R) s ize fax i s rece ived, this setting reduces th e fax to A 4R size. Receiving Date & Time Print Enable this set ting to have th e date and time of rece ptio n print ed. Selec t[...]

7-86 SYSTEM SE TTINGS Contents Document Filing Sett ings This func tion requires the har d disk drive. Documen t fili ng setting s ar e descr ibed belo w. Tou ch the [Doc ument Filing Se ttings ] key to c onfigu re the s ettings. Other Settings Default Mode Settings This is used to s pecify which mod e, Shari ng or Confiden tial, is us ed as the de[...]

7-87 SYSTEM SE TTINGS Contents Scan Complet e Sound Set ting This settin g adju sts the v olume of t he beep that so unds when sc anning en ds. The b eep c an also b e turned o ff. Default Ou tput Tra y (When the ex it tray unit is instal led.) This settin g is used to s elect the default output t ray for printing a file store d by Scan to HDD. The[...]

7-88 SYSTEM SE TTINGS Contents Document Outpu t Options The us e of a sto red file can be allow ed or pr ohibit ed by oper ation ty pe and by the mod e from which the file w as sto red. Automatic De letion of File Settings Time a nd fold er settings can be config ured t o have files in specif ied fol ders ( stored b y docume nt fili ng) autom atica[...]

7-89 SYSTEM SE TTINGS Contents List Print (Administrator) This is used to print lists an d repo rts that are only for u se by the admin istrator o f the ma chine . Touch the [Lis t Prin t (Admi nistrato r)] ke y to c onfigure the se ttings . Administra tor Setti ngs List Lists of th e administra tor setting s for the follo wing mod es can be printe[...]

7-90 SYSTEM SE TTINGS Contents Security Settings The fol lowing s ettings a re rela ted to s ecurity. To uch the [Secur ity Setti ngs] key to confi gure the s etting s. SSL Set tings SSL ca n be us ed for da ta transm ission over a network. SSL is a protoc ol that en ables the encr yption o f inform ation com munic ated over a netw ork. Enc ryptin [...]

7-91 SYSTEM SE TTINGS Contents Enable/Disable Settings The fol lowing s ettings a re used t o proh ibit t he use of c ertain f unctions . Touch the [En able/Disa ble S ettings] key to confi gur e the set ting s. Printer Con dition Se ttings (When the har d disk drive is installed) Disable Blank Pag e Print This se tting i s use d to disa ble bl ank[...]

7-92 SYSTEM SE TTINGS Contents Disabling of Mast er Mach ine Mode This prohi bits the use of the machine as a mast er machin e for t andem pri nting. (Norm ally thi s setting is n ot necess ary.) Disabling of Slave Machin e Mode This p rohib its the use of the mac hine a s a slav e machi ne for tandem print ing. (Norm ally thi s setting is n ot nec[...]

7-93 SYSTEM SE TTINGS Contents Disable Registering Destination on Web Page (When network con necti on is ena bled.) This di sable s address contr ol from the We b pages. • Group (Direc t Entry) • Group (Address Book) • Indiv idual Selec t All: Selec t all items . Clear Ch ecked: Cl ear all selecti ons. Disable Registration of P rogram This pr[...]

7-94 SYSTEM SE TTINGS Contents Change Administrator Password This is used to c hange the admini strator passwor d. Touc h the [C hange Adm inistra tor Passwo rd] key to change the pas swor d. When c hangin g the pa ssword, be sure to rememb er the new pass word. It is r ecommend ed that you pe riodic ally ch ange the admin istrato r passwo rd. Pass[...]

7-95 SYSTEM SE TTINGS Contents Data Back up Setting s and i nformati on sto red in th e mach ine can b e saved t o USB memor y. Stor age Back up Address book inform ation and user i nformati on stor ed in the ma chine c an be s aved to a nd ret rieved fro m USB memor y. Export This expor ts data to USB m emory. Import Use "Expor t" to imp[...]

7-96 SYSTEM SE TTINGS Contents Storing/Calling of System Settings The cur rent sy stem setting s can be sto red, previ ously stor ed system setti ngs can be retriev ed, and the factor y defaul t system s etting s can be resto red. Touc h the [S toring/Ca lling of S ystem S etting s] key to configur e the settin gs. Resto re Fact ory Defa ults This [...]

7-97 SYSTEM SE TTINGS Contents Sharp OSA Settings Extern al Account Settin g External Accoun t Control When thi s se tting is enable d, the ma chin e enters extern al totali ng mode and the totaling f uncti on can be used v ia an e xternal ac count appli cation. Enable Aut hentication by Exte rnal Server When thi s se tting is enable d, the ma chin[...]

7-98 SYSTEM SE TTINGS Contents This se ction expla ins syste m sett ings that are spec ifical ly for th e fax f unction. The s ystem se ttings for the fa x functi on can only be con figur ed when the facsi mile ex pansion kit is instal led. System Settings for Fax (General) List When the system setti ngs for fa x are ac cessed wi th gene ral rig ht[...]

7-99 SYSTEM SE TTINGS Contents Address Control Address Book This se ction expla ins item s spe cifica lly use d for f ax in "A ddress Contr ol". For i tems t hat ar e also us ed for oth er functio ns, see " Addres s Control " (page 7- 16 ). When the [Addr ess Bo ok] key is tou ched, the f ollowi ng sc reen app ears. • [Add New[...]

7-100 SYSTEM SE TTINGS Contents Settin gs Item Descript ion General i tems store d Address Typ e Select the type of address to be st ored in the address book. In this c ase, selec t [Fax]. Search Numbe r Set a sea rch numbe r. The low est availa ble nu mber is a utomaticall y entered. To change th e number, e nter a numb er from 0001 to 1 000. A se[...]

7-101 SYSTEM SE TTINGS Contents F-Code Memory Bo x This se ction expla ins how to stor e memo ry boxe s for v arious t ypes of F-code commu nicat ion. When the [F-Code Memor y Box] key i s touche d, the fo llowing s creen appears. • [Add New] key Use this to add a new memor y box. • List display This dis plays a list of t he curr ently s tored [...]

7-102 SYSTEM SE TTINGS Contents Settin gs Item Descript ion Items com mon to all ty pes Box Type Select th e type of box . • Polling Mem ory: Store a m emory box for F-co de pollin g memory. Th e sub-addre ss and pa sscode that yo u program in the me mory box are neces sary for the other mac hine to poll you r machine (re quest tr ansmis sion ) u[...]

7-103 SYSTEM SE TTINGS Contents Fax Data Receive/Forward This se ction expla ins set tings for recepti on and forwarding . Fax Sett ings The fol lowin g items ap pear when the "F ax Sett ings" are con figur ed. Item Descript ion Receive Setting Set the fax receptio n method. • Auto Recep tion: When a call c omes in , the machin e rings [...]

7-104 SYSTEM SE TTINGS Contents System Settings for Fax (Administrator) List When the system setti ngs for fa x are ac cesse d with admi nistrat or righ ts, the following items appea r. For inf ormat ion on the gener al setti ngs, see " Syste m Setting s for F ax (Ge neral) Lis t " (pag e 7-98 ). Image Send Settings • For the procedure [...]

7-105 SYSTEM SE TTINGS Contents * This function is not avail able in s ome cou ntries and regions.  Tran sacti on R epor t Pri nt Se lec t Set ting 7-107 • Sing le Sending Print Out Error Rep ort Only • Broad casting Print Out All Report • Recei vin g No Printed Report • Conf ide ntial Re cepti on Prin t Out Noti ce P age  Activity Re[...]

7-106 SYSTEM SE TTINGS Contents Image Send Settings Setting s relat ed to the image send functio n (scan, Inte rnet fax, etc .) can be confi gured. Tou ch the [Imag e Send Set tings] key to configur e the sett ings. Fax Sett ings The fax setting s can be enable d or d isabled to s uit the needs o f your work place. Dial Mode Se tting This se tting [...]

7-107 SYSTEM SE TTINGS Contents Origin al Print on Tran sactio n Report When a t rans action r eport is printed for a memory transm ission , this i s used to pr int part of the first page of the tran smitte d origi nal on the transa ction r eport. S elect one of the setti ngs below . • Print Ou t All R eport • Print Out Error Report Only • No[...]

7-108 SYSTEM SE TTINGS Contents Setting s for fax transmi ssion can be configur ed. Auto Re ductio n Sendin g Setting This set ting is used to have the si ze of tran smitt ed faxes automati cally r educed t o matc h the size o f the pap er in the rec eiving mac hine. If the se tting is d isabled , faxes are sent a t full size . Becau se the size i [...]

7-109 SYSTEM SE TTINGS Contents Recall in Cas e of Line Bus y This pr ogram is use d to set the number of rec all attempts and the interva l between rec all attem pts when a trans missio n is not s ucces sful due to the l ine being bus y or ot her r eason . Number of Times to R ecall Wh en Line is Busy This settin g speci fies w hether or no t reca[...]

7-110 SYSTEM SE TTINGS Contents Setting s for fax recepti on ca n be confi gured. Number of Cal ls in Auto Re ception This se tting i s use d to sele ct the number of ring s on which th e mac hine au tomatical ly rec eives a call an d begins fax recepti on in auto rec eption mod e. The "Num ber of Calls in Au to Reception " that can be se[...]

7-111 SYSTEM SE TTINGS Contents Lett er Size RX Re duce P rint This pr ogram is not av ailabl e in Can ada and Phil ippin es. When a l etter -R (8-1/2" x 11"R) s ize fax i s rece ived, this setting reduces th e fax to A 4R size. Receiving Date & Time Print Enable this set ting to have th e date and time of rece ptio n print ed. Selec [...]

7-112 SYSTEM SE TTINGS Contents The fol lowin g settings a re for r egula r polling m emory using t he Publi c Box. Set Fax Polli ng Sec urity When the memor y polling functi on is used, this set ting determi nes wheth er any m achin e will be allowed to poll your machi ne, or onl y machine s that have been stor ed in your m achine. Add New When th[...]

7-113 SYSTEM SE TTINGS Contents SYSTEM SETTINGS MENU Network Settings Total Count System Settings Entering Administrator's Password Keyboard Select Clock Adjust Device Count Job Count All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Tray Settings Paper Type Registration Auto Tray Switching Custom Size [...]

7-114 SYSTEM SE TTINGS Contents Image Send Settings Operation Settings Other Settings Default Display Settings Address Book Default Selection Image Orientation Initial Resolution Setting Default Exposure Settings Must Input Next Address Key at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Keys Displayed Setting [...]

8-1 This ch apter provide s so lutions t o poss ible problem s in a questi on and answer f ormat. Loc ate the quest ion tha t relates to your problem and us e the a nswer to help cor rect the situatio n. If y ou are una ble to solve a probl em using this man ual, please contac t your dealer o r neares t autho rised se rvice r eprese ntative. System[...]

8-2 TROUBLESHOOTING Contents The c hart belo w shows th e proced ure to fol low in the event a prob lem occ urs. Use it as a tr oubles hooting guide . TROUBLESHOOTING PROBLEMS Check this chapter first You may fi nd a sol ution to y our problem here. Ask the administra tor for help Inform the machine 's admi nistrator o f the nature of the pro [...]

8-3 TROUBLESHOOTING Contents Making a copy of a non-sta ndard si ze origin al The proc edure for making a copy o f a paymen t slip or other n on-stand ard size origin al is ex plained below. The "Ce ntrin g" spec ial m ode of co py mode can b e sele cted to posi tion th e copied image i n the centr e of the pa per. FREQUENTLY ASKED QUESTI[...]

8-4 TROUBLESHOOTING Contents I can't print from a computer... First c heck tha t the pri nter d river for the mach ine is select ed w hen print ing. Also che ck that th e printer d river port i s set c orrectly. Check here Chec king the printer name Check that the ma chine is se lected in the Pri nt dialog b ox, and sel ect th e mac hine if it[...]

8-5 TROUBLESHOOTING Contents Printing on an envelope The pro cedure fo r printin g on an envelo pe is expla ined be low. Only the name and addres s side of an en velop e can be printe d on. It is r ecommend ed that you d o a tes t print to check the prin t res ult bef ore using a n enve lope. Type Size Fixed Paper Side Disable Duplex Paper Property[...]

8-6 TROUBLESHOOTING Contents Changing the paper size used for a print job When the siz e of paper specifi ed for a print job is no t loade d in an y of the mach ine's pap er tray s, foll ow the ste ps bel ow to chan ge the p aper si ze. P aper Empty Paper Empty Computer01 020 / 000 Paper Empty Copy 002 / 000 Waiting 1234567890 001 / 000 Waitin[...]

8-7 TROUBLESHOOTING Contents Adjusting the volu me of the ringe r If the ri nging so und mad e when th e machin e recei ves a fax is too loud or to o soft, follow th e step s belo w to adjus t the v olume. The fax ringer v olume is adjus ted in the s ystem se ttings ( admin istrator) . Press the [SYSTE M SETTINGS] key on the operation panel, touch [...]

8-8 TROUBLESHOOTING Contents This se ction explain s what t o do whe n a pape r misfe ed occur s in the machine . REMOVING MISFEEDS When a p aper misfeed o ccurs , the mess age "A misfeed has o ccurred." will ap pear in t he touc h panel an d printi ng and scanning will sto p. In this event, t ouch the [Infor mation ] key in the tou ch pa[...]

8-9 TROUBLESHOOTING Contents PAPER MISFEE D ILLUSTRATIONS If yo u requir e more i nformati on when readi ng the ins truct ions in the tou ch pan el, se e the pa per mis feed illu stra tions below. Re fer to the illustr ation bel ow and th en go to the appr opriate i llustrati on (1 to 7) for yo ur situa tion.  (1)-(3): pag e 8-9, (4)-(10): page [...]

8-10 TROUBLESHOOTING Contents Open the fusing u nit pap er guid e by push ing do wn its protru sion, and care fully remove the mi sfed p aper. (4) Paper m isfeed in the upper exit a rea (when a job sepa rator/finisher (MX-FN23) is installed) A paper misfeed may o ccur in th e upper ex it area when outputtin g to the job s eparator or the fini sher.[...]

8-11 TROUBLESHOOTING Contents Gently pull the tray out and remove the mi sfed p aper. Gently push the tray into th e mach ine. Close th e side cov er. (6) Paper m isfeed in the transport a rea Open th e right cov er of pap er drawer . Remove t he misfed paper. Close th e right cov er of paper d rawer. Close th e front an d the side cover. (7) Paper[...]

8-12 TROUBLESHOOTING Contents Follow the steps belo w to remov e a st aple jam.  FINISH ER FINISHER REMOVING STAPLE JAMS 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it sto ps. Gently s lide the finisher u ntil it stops. 3 Lower the staple c ase release le ver and remove the staple case. Pul[...]

8-13 TROUBLESHOOTING Contents 5 Lower the lever a t the front end of the staple case. 6 Replace the stapl e case. Push the s taple cas e in unti l it clic ks into p lace. 7 Slide the finisher back to the right. Gently s lide the finisher b ack to th e right unti l it locks into its original p osition. 8 Close the cover.[...]

8-14 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPYING OPERATION COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does n ot take pl ace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14 • Image ro tation does not ta ke place. . . . . . . . . . . . . . . . . . . . . . . .[...]

8-15 TROUBLESHOOTING Contents Two-sided copying does n ot take plac e. Does the paper type setting o f the select ed tray s pecify a type o f pape r that cannot be used fo r two-sided copying ? Check "Tra y Settings " in the s ystem setting s. If th e [Disable D uplex] che ckbox is s elected , two-sided copying using tha t tray will not b[...]

8-16 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPY RESULTS Problem Poi nt to check Solution The image is too light or too dark. Is the i mage too l ight or too dark? Select an appropriate exposure m ode for the original being copied and a djust the ex posure le vel manuall y. Has an app ropr iate expo sur e mod e fo r the or iginal type been se[...]

8-17 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINTING OPERATION PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing d oes not tak e place .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8- 17 • Two-side d printing d oes no t take pla ce. . . . . . . . . . . . . . . . . [...]

8-18 TROUBLESHOOTING Contents Printing does not take place. Is the IP address sel ected cor rectly? (Windows) Check the IP address s etting. If the mac hine does no t have a permanent IP address (the machine receives an IP address from a DHCP server) , printing wi ll not be possibl e if the IP a ddress changes. Print th e "All Custo m Setting [...]

8-19 TROUBLESHOOTING Contents Printing does not take place. Was a N otice Pag e print ed? Check the printed Noti ce Page. A Notice Pag e will be printe d to indica te the cause of the problem i f a prin t job can not be perfo rmed as s pecifie d and the ca use is n ot shown in the disp lay. Re ad the printed pag e and tak e appropri ate action . Fo[...]

8-20 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINT RESULTS Problem Poi nt to check Solution The image is grainy . Are the printer dri ver settings appropria te for the p rint job? Check the se ttings of the prin ter driver. When sele cting pri nt setting s, you can s et the pri nt mode to [ Normal], [H igh Qualit y]. When yo u need a very cl e[...]

8-21 TROUBLESHOOTING Contents The image is upsi de down. Are you u sing a ty pe of pape r (tab paper, pu nch pape r, etc.) that can o nly be load ed in a fix ed orient ation? Rotate the image 180 degrees before printing. When the i mage size a nd paper s ize are th e same but the orientatio ns are differen t, the orientation of the image is automat[...]

8-22 TROUBLESHOOTING Contents FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmiss ion does not take p lace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8- 23 • The trans mitted fax prints out bla nk at the rec eiving side. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

8-23 TROUBLESHOOTING Contents PROBLEMS RELATED TO TRANSMISSION Problem Poi nt to check Solution Transm ission does not take pl ace. Is the te lephone l ine conn ected secur ely? Check the telephone li ne socket, t he wall soc ket, and any exte nsion adapte rs to make s ure that a ll connecti ons are secure.  SIDE AND BACK (pag e 1-6) Is the c or[...]

8-24 TROUBLESHOOTING Contents Transm ission does not take pl ace. Does th e j ob s tat us scr een ( com ple ted jobs) o r a trans action re port indic ate that the tr ansm ission was n ot succ essf ul? Perform the transm ission agai n. If the tran smissi on is st ill not s uccessful after rec alling i s performed a s set in "Recall i n Case of[...]

8-25 TROUBLESHOOTING Contents PROBLEMS RELATED TO RECEPTION Transm ission does not begin a t the speci fied time. Is the m achine's clock s et to the corre ct time? Set the clock to the corre ct time.  System Settings > "Defa ult Setting s" > "Cloc k" > "Cloc k Adjust" Is a transmission in progress? If[...]

8-26 TROUBLESHOOTING Contents PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AU DIBLE SIGNALS The machi ne does not begin fax reception. Has th e receptio n mode been set to "Manua l Recep tion" in t he syste m setting s? Set the receptio n mode to "Au to Reception". When the rece ption mo de is set to "Man ual Rece ptio[...]

8-27 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUC H INDIVIDUA L KEYS / GROUP KEYS Problem Poi nt to check Solution A one-touch indiv idual key or group key cannot be stored. Has the m aximum num ber of keys b een stor ed? Delete one-touc h keys and group keys th at are not being used. Have functions be en disab led by the administra tor? C[...]

8-28 TROUBLESHOOTING Contents PROBLEMS RELATED TO SC ANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNI NG / INTERNET FAX OPERATION • Transmiss ion does not take p lace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8- 28 • An addr ess cannot b e specifie d. [...]

8-29 TROUBLESHOOTING Contents Transm ission does not take pl ace. Does the image fil e exceed the e-mai l attachm ent limi t set in th e system setting s (admini strator)? Check with y our admin istrator. If your adm inistrato r has set a limit on th e size of transmitte d files, a file that exceeds the limi t cannot b e transmitte d. Did th e imag[...]

8-30 TROUBLESHOOTING Contents PROBLEMS RELATED TO SCAN RESULTS The rec eived imag e file cannot be open ed. Does the vi ewer program used by the recipie nt support the format of the receive d image data? Use a so ftware program t hat is capab le of opening the selected file type an d compres sion mode. The recipi ent may be able t o open the fi le [...]

8-31 TROUBLESHOOTING Contents The quality of the scanned i mage is poor. Is the o riginal pri nted matter s uch as a book or magazin e? Use the fo llowing method to reduce th e occurre nce of vertical pa tterns (moiré) When the ori ginal is prin ted matte r, vertic al patter ns (moiré) may occu r. Touch the [ Exposure] key in the b ase scree n to[...]

8-32 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUC H INDIVIDUA L KEYS / GROUP KEYS The image is too light or too dark. (Whe n us in g PC Scan.) Is the th reshold v alue suitab le? Check the "B/W Threshold" s etting. When sca nning from the TWAIN dri ver with [Mono 2 gradation] selected from the [ Colour Mode ] of the "Custom [...]

8-33 TROUBLESHOOTING Contents A one-touch indiv idual key or group key cannot be edited or deleted. Is the k ey inclu ded in a p rogram ke y? Remove th e key fro m the program a nd then edit or delete the ke y. (If the key is incl uded in mult iple pr ograms, it m ust be removed f rom all pro grams.)  System Setti ngs > "Address Control&[...]

8-34 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing do es not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-34 • A filed d ata can no t be prin ted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

8-35 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILE MANAGEMENT A job cann ot be stored in a custom folder. Do cu stom fold ers appear in "Folder Informati on"? (When pri nting) Click the [Get Fold er Name] button in the document filing save s creen of the p rinter driver to call up the custom folder s that hav e been crea ted on the ma[...]

8-36 TROUBLESHOOTING Contents A file name is cut off. Was the fil e name s tored in the adva nced transmis sion settin gs during a scan o r Internet fa x transmissio n? If the name was st ored in th e advanc ed transm ission settin gs before Q uick File or File settings were configure d, that nam e will be use d for the st ored file. If the numbe r[...]

8-37 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine f unctions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39 • The operat ion pa nel canno t be us ed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

8-38 TROUBLESHOOTING Contents OTHER PROBLEMS • Preview i mages or thu mbnai l images do not appe ar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-47 • The touch p anel s creen is difficul t to view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-47 • You were lo gged ou[...]

8-39 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACH INE OPE RATION Problem Poi nt to check Solution Specified m achine functions c annot be used. Have functions be en disab led by the administra tor? Check with y our admin istrator. Some func tions ma y have be en disab led in the system settin gs (adminis trator). Ch eck with y our admin istrat[...]

8-40 TROUBLESHOOTING Contents Printing is no t possib le or stops during a job. Is a tray out of pap er? A dd paper a s instructed b y the message in the touch panel. Is the m achine out o f toner? Replace the toner c artridge. When toner runs low , a message will a ppear to in form you that th e toner ca rtridge must be re placed. To replace th e [...]

8-41 TROUBLESHOOTING Contents PROBLEMS RELATED TO PA PER FEEDING AN D OUTPUT Problem Poi nt to check Solution The o riginal misfee ds (automatic docu ment feeder). Is too m uch pape r loaded i n docume nt feeder tra y? Make sur e that the st ack of paper in the tray is n ot higher than the indicator line . Is the o riginal a l ong or iginal? When u[...]

8-42 TROUBLESHOOTING Contents The paper m isfeeds. Is A5 (5-1/2" x 8 -1/2") size p aper loaded? When loading A5 (5-1/2 " x 8-1/2") siz e paper, pla ce the paper in th e horizontal (A5 R (5-1/2" x 8 -1/2"R)) orientation. Has the c orrect pap er size been set? If you are using a special s ize, be sure to specify the pape[...]

8-43 TROUBLESHOOTING Contents PROBLEMS RELATED TO QUALITY / PRINT RESULTS Problem Poi nt to check Solution Lines appe ar in the scanned i mage. Are t he scan ning are as of t he docu ment glass or autom atic docum ent feeder dirt y? Clean the scanning are as of the document gl ass or automatic doc ument feeder .  1. BEFORE USING THE MACHINE &quo[...]

8-44 TROUBLESHOOTING Contents Part of the image is cut off. Has the c orrect pap er size been set? If you are using a special s ize, be sure to specify the paper size. If the siz e of paper loaded in a tray was chang ed, be sure to check the p aper siz e setting.  System Settings > "Pap er Tray Setti ngs" > " Tray Settin gs&[...]

8-45 TROUBLESHOOTING Contents PROBLEMS RELATED TO PERIPHERAL DEVICES Problem Poi nt to check Solution The co nnected USB device ca nnot be used. Is the USB d evice compati ble with the machi ne? Ask your deale r if the devic e is compati ble with the mach in e. Is the c onnected USB device recogni zed correc tly? Use "USB-D evice Check " [...]

8-46 TROUBLESHOOTING Contents Stapling doe s not take place. Is the p aper type set ting of the tray select ed in the p rinter d river set to a paper ty pe that cannot be stapled? Check the paper t ype setti ngs in the m achine and sele ct a tray that has pape r that can b e used for st apling* . Cli ck th e [Tr ay St atu s] bu tton in " Paper[...]

8-47 TROUBLESHOOTING Contents OTHER PROBLEMS Problem Poi nt to check Solution Preview im ages or thumbnail i mages d o not appear . Are ther e a number of jobs waiti ng to be execut ed? Wait until sev eral of the jobs have been execu ted. The touch p anel screen is difficult to view. Is the dis play contr ast p rop erly adjus ted ? Touch the bright[...]

MXM354N- UK -ZZ Operation Guide MX-M264N MX-M314N MX-M354N MODEL:[...]