Toshiba GL-1010 manual

GL-1010 Network Fax Oper ator ’ s Guide V ersion 1.3.4 Your guide to using the Network Fax option with your e-STUDIO GL-1010 Electronic Document Proce ssing System[...]

[...]

GL-1010 Network Fax Operator ’ s Guide Your guide to using the Network Fax option with your e-STUDIO GL-1010 E lectronic Document Processing Sys tem[...]

END USER SOFTW ARE LI CENS E AGREEMENT INST ALLING OR OT HERWISE USING THIS SOFTWARE PRODUCT C ONSTITUTES Y OUR ACCEPT ANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLE SS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTW ARE IN WHICH CASE SUCH SEP A RA TE LICENSE SHAL L APPL Y). IF YOU DO NOT ACCEPT THESE TERMS, YOU MA Y NOT INST[...]

of Japan or , at the elec tion of a Supplie r of TTEC conce rned wi th a disp ute arisin g from o r relatin g to this Agree ment, the law s of the Count ry designa ted from time to time by the rele vant Supplier of TTEC. If any pr ovision or portion of thi s Agreement shall be found to be illegal, inv alid or unenfor ceable, the r emainin g provisi[...]

[...]

GL-1010 Network Fax Operator ’s Guide 7 T ABLE OF CONTENT S TABLE OF CONTEN TS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 LIST OF FIGUR ES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

8 GL-1010 Netw ork Fax Operator ’s Guide GL-1010 Administrato r ’s G uide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 GL-1010 Op erator’s Guide (Ba sic) . . . . . . . . . . . . . . . . . . . . . . . . . . 20 GL-1010 T opAccessCompos er Operator’s Gu ide . . . . . . . . . . . . . . . 20 GL-1010 Scan Operato r ’s Gui de (op[...]

GL-1010 Network Fax Operator ’s Guide 9 Prepari ng the Cover shee t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Entering Se nder Inform ation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Scheduli ng Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Send Fax . . . .[...]

10 GL-1010 Netw ork Fax Operator ’s Guide[...]

GL-1010 Network Fax Operator ’s Guide 11 LIST OF FIGURES InstallShi eld Setup window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 e-STUDIO G L-1010 Fax Clien t CD-ROM Ins tallShield window . . . . . . . . . 2 7 Uninstall W izard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

12 GL-1010 Network F ax Operator ’s Guide New Contact Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Contact P roperties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Group Prope rties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

GL-1010 Network Fax Operator ’s Guide 13 LIST OF T ABLES S ty les and Conv entions Used in this Guide . . . . . . . . . . . . . . . . . . . . . . . . . 17 T erms and Concepts Defined . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8 Definitio n of Common T erms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

14 GL-1010 Network F ax Operator ’s Guide[...]

GL-1010 Network Fax Operator ’s Guide 15 PREFACE The GL-1 010 Network Fax Operator’ s Guide provi des detaile d instruc tions f or ins talling, s etti ng up and us ing T oshiba’ s optio nal Network Fax Feature f or the e- STUDIO GL-1010 syst em. W ith this opt ion inst alled , you can per form th e followi ng functions: n Fax elect ronic doc [...]

16 GL-1010 Netw ork Fax Operator ’s Guide INTRO DUCTION T oshiba’ s optional Network Fax Feature for the e- STUDIO GL-1010 system Congratul ations o n purcha sing T oshiba’ s optional Network Fax Feature for the e -STUDIO GL-1010 sy stem. Both produc ts incorpor ate the lates t in sta te-of-the- art d igital a nd computer technol ogy . When t[...]

GL-1010 Network Fax Operator ’s Guide 17 USING TH IS GUIDE S tyles and Conventions This guide employs severa l typographi c styles to visual ly convey informat ion. The followin g tabl e illust rates t he styles used an d defines the co nditions in whic h they are used. S tyles and Conventions Us ed in this Guide S TYLE U SAGE D ESCRIPTI ON E XAM[...]

18 GL-1010 Netw ork Fax Operator ’s Guide Manual Organiza tion Chapte r 1, Overview summar izes the feature s and funct ionary of the T oshiba’ s optio nal Network Fax Feat ure for t he e-ST UDIO GL-1010 sys tem Chapte r 2, Installation summ arize s proc edur es fo r inst alli ng softwar e require d to enabl e the fax printing and online addre [...]

GL-1010 Network Fax Operator ’s Guide 19 GL-101 0 This c omponent of the e- STUDIO GL-1 010 Electron ic Documen t Processin g System provid es networ k connec tivity b etween th e client works tation s and th e digi tal c opier con nected t o it. The GL -1010 is p hysical ly moun ted to th e TO SHIBA e-STUD IO28/35/4 5. In this guide, it is somet[...]

20 GL-1010 Netw ork Fax Operator ’s Guide SUPPLEM ENT A L REFEREN CES Quick S t art Guide The purpos e of this guide is to introd uce use rs to the GL-1010 product, summariz e instal lation a nd operati onal proc edures, and descri be system r equirement s and sp ecifica tions. A pri nted copy of this manual shi ps with the GL-1010. GL-1010 Admin[...]

GL-1010 Network Fax Operator ’s Guide 21 web-based utilit y , T opAcc ess (End Use r Mode). The gu ide also provides instruc tions fo r loca l scannin g and re mote manag ement of scan j obs. Applicati on-Specif ic Online Help All of t he e-STUDIO GL-10 10 Electroni c Document Processin g System software and driver s come with a pplicat ion-speci[...]

22 GL-1010 Netw ork Fax Operator ’s Guide[...]

GL-1010 Network Fax Operator ’s Guide 23 1 OVERVIEW AN INT EGRATE D SOLUTI ON The digit al copie r with the T oshiba’ s optional Networ k Fax Feature for the e -STUDIO GL-101 0 system and Address Book simplif ies and fa cilita tes you r of fice facsimil e needs wit h a fax option t hat enabl es you to f ax digita l documents direc tly from your[...]

24 GL-1010 Netw ork Fax Operator ’s Guide FEATURE S AND FUNCT IONS Functional Highl ight s The highl y intuit ive, networ k GL-Fax Driv er sof tware enables you to select t he fax pri nter dri ver t o electr onically fax doc uments from your computer to one or more recipi ents. Y ou can easily define fax job proper ties from the s end list to fa [...]

GL-1010 Network Fax Operator ’s Guide 25 2 INST ALLA TION This chap ter in cludes pr ocedures f or inst alling so ftware require d to enabl e the fa x printi ng and onl ine addre ss books for the di gital copier . It i s recommende d that you r ead the se instr uctions i n their entire ty bef ore beg inning the inst allatio n process.[...]

26 GL-1010 Netw ork Fax Operator ’s Guide INST ALLING THE SOF TWARE Overview Before yo u can begin util izing the T oshiba’ s optional Networ k Fax Featu re for th e e-STUDIO GL-101 0 system you must instal l the soft ware using the e-STUDIO GL-1010 Fax Clien t CD-ROM provided . Y ou will us e the Insta llShi eld c lie nt sof tware setup proces[...]

GL-1010 Network Fax Operator ’s Guide 27 3 Follow th e Setup W izard as it leads you through t he instal lati on steps. Y ou will be pr ompted to s upply the f ollowing inf ormation: M Enter a d estinat ion dir ectory o r accept t he defaul t loc a- tion, whi ch is C:Progr am Files GL-1010T oshiba e- STUDIO GL-Fax & Addr ess Book. M Select[...]

28 GL-1010 Netw ork Fax Operator ’s Guide M Select a program gr oup to which the GL- 1010 tool s icons will be added, or ac cept the d efault f older , TOSHIB A e- STUDIO GL Client. M When the setup pro gram fi nishes cop ying t he necessa ry files to your compu ter , you are prompted t o view the ReadMe fi le. Desele ct, if desi red, and then cl[...]

GL-1010 Network Fax Operator ’s Guide 29 Add Printer Inst allation The foll owing pr ocedure va ries sli ghtly fo r W i ndows 95/98, W indo ws Me, W indo ws NT , W indows 2000 and W indows XP . The scre en shots i llustra te th e W indows 98 options , but dif ference s from W indows 95, W indows Me, W indows NT , W indo ws 2000 and W indows XP op[...]

30 GL-1010 Netw ork Fax Operator ’s Guide 5 Locate t he GL-1010 pr inter in the networ k: Each dri ver is represen ted by a se parate pr inte r icon wit hin the network: 6 Select the <device name> dssc prin ter a nd click OK . 7 Follow th e Add Pri nter W izard as pro mpted unt il you ar e notif ied that th e fax d river has b een in sta[...]

GL-1010 Network Fax Operator ’s Guide 31 The new fax drive r now appears i n the W indows Printer s folder .[...]

32 GL-1010 Netw ork Fax Operator ’s Guide Inst all Dri vers from T opAccess. If the system admini strato r has up loaded sof tware to t he control ler , users can inst all the software o n their wor kstati ons. 1 Click th e Install Sof tware link at t he bottom of the scree n. 2 Click th e Fax Driver link. 3 Check the boxes of t he softwar e comp[...]

GL-1010 Network Fax Operator ’s Guide 33 fro m the Sta r t M enu and then locate the Se tup.exe file on the CD. Click OK to launch the setup progra m. Uninstal l W izard 3 Select Remo ve to uni nstall all prev iously inst alled GL-10 10 components from th e client work stat ion 4 Follow th e setup wiz ard as files a re removed from y our syst em.[...]

34 GL-1010 Netw ork Fax Operator ’s Guide[...]

GL-1010 Network Fax Operator ’s Guide 35 3 SETUP This chap ter imp ortant i nformatio n regar ding document and faxing a ttributes as well as scree n level an d instruc tions fo r comple ting fax p ropert ies.[...]

36 GL-1010 Netw ork Fax Operator ’s Guide WHAT ARE F AX PROP ERTIES? Fax proper ties ar e the attr ibutes use rs can set to de fine se nder and recipi ent infor mation , final fax appea rance and time fo r process ing fax jo bs. For exampl e, you may sel ect Send Fa x Now or Se nd Fa x Late r whi ch det erm ines when the fa x will be transmi tted[...]

GL-1010 Network Fax Operator ’s Guide 37 indicat es a Port rait orientat ion, and yo u select the Land scape propert y within t he driver , the doc ument is printed in Portra it mode. SETTI NG FAX PROP ERTIES Accessing Fax Properti es The G L-Fa x Driver utili ty allo ws you to set up an d conf igure fax propert ies, su ch as send er and rec ipie[...]

38 GL-1010 Netw ork Fax Operator ’s Guide select ing any individua l member of the gro up in the r ight, the n clicki ng the Add but ton, w ill a dd th e sele cted grou p wi th all of it ’ s members to the “T o” lis t. Using the Send pag e users ca n define t he fax transmiss ion schedule , resolut ion and pag e layou t, depart ment code an[...]

GL-1010 Network Fax Operator ’s Guide 39 Paper Size Conversions Document Si ze A4, B4, A3, L T , LG Computer , LD and Foli o are accepta ble or iginal sizes . The size of the o rigin als that can be s ent is deter mined by a nnotation with the destinat ion fax. Once the fax communic ation is negot iated, t he si ze of t he origi nal is conver ted[...]

40 GL-1010 Netw ork Fax Operator ’s Guide Password ( check box) , Sub Address , Password, an d Notes. For furthe r info rmatio n, refe r to CHAPTER 5 Managing Y our Privat e Addr e ss Book. Fax Driver Properties—Contact P r operties dialog Cover Sheet Properties The Cover Sh eet proper ty pag e users t o send a cove r shee t with a fax tra nsmi[...]

GL-1010 Network Fax Operator ’s Guide 41 cover sh eet. Users can selec t what to i nclude on t he cover s heet such as s ender o r recipi ent info rmatio n. For furt her infor mation , refer to CHAPTER 4 Faxing fr om W indows Applications . Fax Drive r Pr operties—Cov er Sheet T ab T o include a cover she et with a fax the user selec ts a cover[...]

42 GL-1010 Netw ork Fax Operator ’s Guide Sender Propert ies The Sender Infor mation page allows users th e abilit y to en ter the sender’ s per sonal in formation to be displaye d on outbound fax es. For fu rther i nformat ion, refe r to CHAPTER 4 Faxing fr om W indows Applicati ons. Fax Drive r Pr operties—Sen d T ab NOTE : This inf ormatio[...]

GL-1010 Network Fax Operator ’s Guide 43 SETTIN G UP M AILBOXE S FOR INCOM ING FA X ROUT ING In T opAcce ss, you c an set u p mailboxes f or inc oming fax rout ing. T opAccess allo ws you to spe cify a mail box number , owner , comment, notific ation opt ions an email addr ess. T o set up a mailbox f or incoming fax ro uting: 1 Click th e F AX ta[...]

44 GL-1010 Netw ork Fax Operator ’s Guide The Mail Box Settings page appear s. 4 Enter t he Box Number (r equired). 5 If desi red, ente r the Owner a nd Comment, sel ect notifi cation options and ent er an email address. 6 Click Next . The Agent Se ttin gs Page appe ars. NOTE : If the mailbox numb er crea te d exis ts al so in the copier fax, t h[...]

GL-1010 Network Fax Operator ’s Guide 45 7 Select Send to TW AIN, Send to Fil e, Send to Email , Send to iFax or Se nd to T opAccessComposer from the dr op-down list . n Send to TW AIN M Nothing t o configur e n Send to Fi le M File For mat - Selec t the fi le format from Single Page TIFF (G4), Multi Page TIFF (G4 ) or PDF M Destinat ion - Destin[...]

46 GL-1010 Netw ork Fax Operator ’s Guide M File Format - Select the file f ormat from Multi Page TIFF (G4) or PD F M Maximum Mess age Size - The message s ize is pr e-con- figure d by the admi nistrat or and cann ot be modifi ed M Fragment M essage - Select t he desire d fragmenta tion n Send to iFax M T o - Enter a re cipient from th e Address [...]

GL-1010 Network Fax Operator ’s Guide 47 M Fragment M essage - Select t he desire d fragmenta tion n Send to T opAccessComposer M Destinat ion - Sel ect a fol der type f rom Public , Private or Department . Enter a Lo gin User Name and password if requir ed dependin g on the fol der type you chose. Con - firm t he pa sswo rd M Folder Name - Enter[...]

48 GL-1010 Netw ork Fax Operator ’s Guide M Document Name - The document name will be aut omati- cally d etermined for you at the ti me of rece ption 8 Click Select . It is p ossible t o overri de the GL-101 0 mailbox by editing o r creati ng a mailbo x from the c opier fr ont panel t hat ha s the same number . In th is case, the c opier mailbo x[...]

GL-1010 Network Fax Operator ’s Guide 49 job is n ot rejec ted and tr eated as a normal inbound fa x job. Mailboxes with a pass word are s hown with a l ock icon. By defaul t, the sys tem has two pr edefine d mailboxes. - : For j obs withou t a sub address, s hown as "- ( Undefined) " ? : For jobs with an unknown or unde fined sub addre[...]

50 GL-1010 Netw ork Fax Operator ’s Guide[...]

GL-1010 Network Fax Operator ’s Guide 51 4 FAXING This chap ter in cludes st ep-by-st ep procedu res for p rinti ng to the fax dri ver selec ting rec ipients, optionall y includi ng cover s heets and sendi ng a fax fr om with in a n applicat ion.[...]

52 GL-1010 Netw ork Fax Operator ’s Guide OVERVI EW Y ou can use the GL- Fax Driver option to elect ronicall y fax documents from your co mputer t o one or more recipie nts. In additi on, you can se lect fa x propert ies, f ax schedul e options, include fax co ver sheet s and edit sender informat ion. SUMM ARY OF STEPS The foll owing out line sum[...]

GL-1010 Network Fax Operator ’s Guide 53 Print Di alog (Micr osoft W or d) 4 Set the desi red fax proper ties from the GL-Fa x Driver dialog tabs. Fax Drive r Pr operties—Sen d tab Each prope rty shee t conta ins sett ings tha t control the way your fax is print ed, w hen it will b e sent , wh o will receiv e the fax a nd cover sh eet optio ns.[...]

54 GL-1010 Netw ork Fax Operator ’s Guide Selecting Recipi ent s Y ou must spe cify at least one recip ient in o rder to f ax a document. 1 Choose Pr int from th e File m enu. 2 Click Properties . 3 From the Se nd page, sel ect the Add ress Book f rom the drop- down menu. Y ou can select T oshiba Ad dress Book, Cop ier Address Boo k, MAPI Address[...]

GL-1010 Network Fax Operator ’s Guide 55 − Selecting a group in the Address Bo ok list (left pane), with- out selecting an individual member in the Contact list (right pane), will add the selected group to the recipient “T o” list. − Selecting a contact person in the Address Book list (right pane), will add the selected contact to the “[...]

56 GL-1010 Netw ork Fax Operator ’s Guide 4 When you have finished , click OK to add the conta ct to the recipi ent “T o” list. Fax Driver Pr operties—Sen d page with send “T o” l ist entry Removing Recipien t s If you i nadverten tly added a fax r ecipient t o the se nd “T o” li st, you can ea sily remove them. 1 From the Se nd pag[...]

GL-1010 Network Fax Operator ’s Guide 57 Setting F ax Resolution, Page Size and Ori ent ation Y ou can se t the v arious f ax propert ies when you prepar e a fax t o be sent. 1 From the Se nd page, s et the f ax propert ies as de sired. Fax Drive r Pr operties—Sen d page Prep aring the Cover shee t Y ou can choos e to send a cover shee t with y[...]

58 GL-1010 Netw ork Fax Operator ’s Guide 3 From the Cover Sheet tab, sel ect a c over shee t fr om the drop - down list (you ca n select a Sta ndard, Bu siness or Professi onal cover sh eet). Fax Dr iver Properties—CoverS heets page 4 Enter t he subject title to be prin ted on t he cover s heet in t he Subject field. Ma ximum field lengt h is [...]

GL-1010 Network Fax Operator ’s Guide 59 Entering Send er Informati on 1 Choose Pr int from th e File m enu. 2 Click Properties . Fax Dr iver Properties—Sen der Inform ation page 3 From the Se nder In formation page, en ter the s ender informat ion you wish to be d ispla yed on fax c over sheet s in the tex t box. The maxi mum fiel d length i s[...]

60 GL-1010 Netw ork Fax Operator ’s Guide Fax Dri ver Properties—Send pag e indicatin g Send Now 3 From the Se nd page, cli ck the down- arrow and select the Send Fa x Lat er option in t he Delayed Fax frame. Th e Edit button wi ll become e nabled. 4 Click th e Edit... but ton. The Sche dule T ime dialog will display . 5 Enter t he schedul ed d[...]

GL-1010 Network Fax Operator ’s Guide 61 The schedu led date a nd time wil l displa y on the Send propert ies page i n the Delayed Fax f rame. Send Fax T o se nd the fax , click OK . The fax jo b is sent to the fa x driver . Y ou can moni tor the f ax job using GL Doc Mon or T opAccess. For furt her i nformatio n, refer t o thes e applica tion’[...]

62 GL-1010 Netw ork Fax Operator ’s Guide 4 From the Dev ice S tatus win dow , sele ct the Fax tab. GL Doc Mon - Fax page 5 Y ou can view the Docume nt name, S tatus, Owne r , number of Pages, Siz e, and the Submitte d date and time. For more de tails on using GL DocMon, c hoose Content s and Index from the a pplic ati ons Help menu to access o n[...]

GL-1010 Network Fax Operator ’s Guide 63 Retrieving Routed Fax Document s (TW AIN) When route d fax data is sav ed on the co ntrolle r , it can be retrieve d by using a TW AIN complia nt software applicat ion. For example pu rposes, th e “Imaging f or W indows” applica tion, a W indo ws 95/98/Me/ 2000 access ory , is use d in the f ollowing s[...]

64 GL-1010 Netw ork Fax Operator ’s Guide 3 Select the Domain and GL-1010 Dev ice. M Domain − Name of a workg roup or a domain n ame that the controller belongs to. (At shipment, the default is s et to: WORK- GROUP). M Machine Name − Controller name (At shipment the default is set to: GL_XXXXXXXXXXXX (XXXX XXXXXXXX repre- sents the MAC ADDR[...]

GL-1010 Network Fax Operator ’s Guide 65 6 Select the document you want to retriev e from the d ocument list. If the document data sta tus is di splayed as “*” it is protect ed. T wain Se lect Folde r M Document Name: [Sender] -NNN where [Sen der] is replac ed with the sender ’ s phone numbe r or na me if the sender e xists in the Fax addre[...]

66 GL-1010 Netw ork Fax Operator ’s Guide 11 T o ref resh t he scr een to displ ay the lates t docu men ts in the fold er click the Refresh button. 12 T o De lete a docum ent in the f older, selec t the d ocum ent a nd then click th e Delete button . If a p assword is assigned t o the select ed docume nt, a scre en to ente r the p assword di spla[...]

GL-1010 Network Fax Operator ’s Guide 67 stored in the cont roller hard disk in the folder na med F AXErr -[SUBADDRESS ]. Retrieving Routed Fax Document s (T opAccessComposer) T o learn how to re trieve a fax stored in T opAccessComposer , see the GL-101 0 T opAccess Composer Opera tor ’ s Guide. Retrieving Routed Fax Document s (Email) The doc[...]

68 GL-1010 Netw ork Fax Operator ’s Guide 3 Select the Fax Jobs page. T op Access - Fa x Jobs pa ge 4 Select the des ired fax pri nt que ue to view . − Curren t − Delayed − All Deleting Fax Jobs Using T opAccess 1 S tart your we b browser . 2 Enter the T opAccess URL (t he GL-1010 IP addr ess) and t hen press Enter . 3 Select the Fax Jobs p[...]

GL-1010 Network Fax Operator ’s Guide 69 7 Y ou will be pr ompted to c onfirm your del etion. Cli ck Ye s . T opA ccess - Fa x Page The fax wi ll be del eted from t he fax queu e.[...]

70 GL-1010 Netw ork Fax Operator ’s Guide[...]

GL-1010 Network Fax Operator ’s Guide 71 5 GL FAX ADDRESS BOOK Y ou can manag e deta iled inf ormation ab out the pe ople you communic ate with by using the GL-Fax Addres s Book. The applica tion enab les you to maintai n contac t informati on. Y ou can use the i nformati on stored i n the T os hiba e-STUDIO2 8-45 GL Address Boo k to spe cify fax[...]

72 GL-1010 Netw ork Fax Operator ’s Guide OVERVI EW The GL Fax Addr ess Book uti lity al lows you to manage th e GL Fax Address Book propert ies, manag e address bo oks and add ress book entr ies. Pa rticula rly , you ca n perform t he follo wing functi ons: n Create n ew contact s n Create Add ress Book gr oups n Modify cont act inf ormation n S[...]

GL-1010 Network Fax Operator ’s Guide 73 NAVIGA TING THE ADDRES S BOOK The GL Addres s Book Editor mai n window co nsists of t wo panes. GL-Fa x Addr ess Book The left -hand pane contai ns a tre e stru cture fo r the T oshiba Address Boo k. Y ou can exp and or coll apse to vi ew/hide Gr oups and Contac t address book ent ries.[...]

74 GL-1010 Netw ork Fax Operator ’s Guide Selecti ng an entr y in the l eft-han d pane of t he addr ess book display s summary informati on about t he entry i n the rig ht-hand pane. The r ight-han d pane di splays no n-modifia ble, text -only summary inf ormation a bout the c urrent ly selec ted addre ss book entr y . Address Book MANAG ING Y OU[...]

GL-1010 Network Fax Operator ’s Guide 75 The New conta ct proper ties wind ow displays . New Cont act Properties 3 Select a Prefix a s: − [Blank] − Dr . − Mr . − Mrs. − Miss − Ms 4 Enter t he First Na me and Last Name fields. 5 Select a Suf fix as : − [Bla nk] − Jr . − M.D. − Sr . − II − III − IV 6 Select a name disp lay[...]

76 GL-1010 Netw ork Fax Operator ’s Guide − Prefi x Fi rst Last -Suffix − Prefix Last First-Suf fix − Prefix Last , First-Suf fix 7 T ype the Company and Department Name for th e recip ient. 8 T ype the requi red Fax Numb er for t he recipi ent. Acceptabl e field entries are: 0,1,2,3,4, 5,6,7,8,9,*, #,+, -, (spa ce) and (c omma) 9 T ype the[...]

GL-1010 Network Fax Operator ’s Guide 77 5 Click th e conta ct to copy in the right pa ne. 6 Click Select . Modifying Cont act Properties Users ca n make changes to con tact inf ormation by invoking t he Propert ies dial og. Propert ies dial og can be i nvoked by double clicki ng on the se lected c ontact i n the Addr ess Book V iewer window or b[...]

78 GL-1010 Netw ork Fax Operator ’s Guide Creating Gr oup s 1 From the GL Fa x Address Book , selec t the T os hiba e- STUDIO28-45 GL Addr ess Book. ( Left pane) 2 Click New Group on th e tool bar or selec t File → New Group... from the menu. The New window d isplays. Gr oup Properties 3 Enter t he name for t he new group in the Grou p Name fie[...]

GL-1010 Network Fax Operator ’s Guide 79 The Selec t Group Members di alog will display . Select Group Members dia log The Selec t Group Members di alog conta ins two pan es. The lef t pane dis plays a ll the c ontacts a nd asso ciated i nformation that are current ly avail able in the T oshiba e- STUDIO28-45 GL Addr ess Book. The New Member , or[...]

80 GL-1010 Netw ork Fax Operator ’s Guide 4 T o ad d members to the g roup, se lect the name from th e T oshiba e-STUDIO28-45 GL Address Book pane and t hen click Select -> . The co ntact is moved to t he New Member li st indicat ing the s elected member is to be a dded to the group. Select Me mbers Dialog 5 T o remove members you have added t[...]

GL-1010 Network Fax Operator ’s Guide 81 7 When you have finished adding members to t he group, cl ick OK and then c lick OK once more to save th e new set tings. T o return to the Addr ess Book Editor without addin g members to the g roup, clic k Cancel . New Group dialog 8 Click OK to save the n ew sett ings. Removing a Member from a Group 1 Fr[...]

82 GL-1010 Netw ork Fax Operator ’s Guide Removing a S pecif ic Cont act or Group f rom the T oshiba e-STUDIO28-45 GL Addre ss Book 1 T o de lete an en try , right-cl ick the f older or name i n the Addr ess Book wind ow , th en select Delete . Address Book V i ewer 2 A message bo x displays , askin g you to conf irm the de letion. 3 Click Ye s t[...]

GL-1010 Network Fax Operator ’s Guide 83 5 The conta ct is add ed to t he Address Book or Group you hav e select ed. Y ou can no w edit the contac ts proper ties as d esir ed by clic king Pro perti es in the toolb ar or sel ectin g File → Properties from the menu. Finding an Entry in the Address Book In order to quickl y locate contacts you can[...]

84 GL-1010 Netw ork Fax Operator ’s Guide 5 Results found that match the search cr iteria entered wi ll be display ed in t he result s list below . Y ou can stop a n active search b y clic king the Stop button. Find Di alog 6 T o su bmit a new se arch query , click th e New Se arch button. This wil l clear t he sea rch crit eria in the Find I tem[...]

GL-1010 Network Fax Operator ’s Guide 85 address list or Find results list t o sor t the co lumn in ascen ding or desce nding orde r . Importing or Exporting Address Book Dat abase Entries The Import and Export features are provi ded with t he GL Fax Address Boo k applica tion. Y ou ca n import or export add ress book appl ication d ata in .cs v [...]

86 GL-1010 Netw ork Fax Operator ’s Guide If one or more recor ds have be en skipped d uring the import process it may be du e to one of the fo llowin g reasons: M The recor d alread y exists. M Group name c ontains an inval id charac ter . M The displ ay name is e mpty . M The fax nu mber is empty . M The fax nu mber is invali d. Fax numb er are[...]

GL-1010 Networ k Fax Oper ator ’ s Guide 87 GLOSSARY OF T ERMS Definition of Common T erms T er m De fini tion ACS A utomati c C asset te S witchin g. ADD A uto- D uple xing D e vice. A copi er compo nent that a llows d ouble si ded prin ting and c opying (s tanda rd equi pment). ADF A uto- D ocumen t F eede r . An accessory that allo ws a do cum[...]

88 GL-1010 Net work Fax Oper ator ’ s Guide Bypa ss Feede r See S tack Feed Bypas s . Cascade Printing A feature where a cop ier switch es to the next outpu t tray when the first designate d output tr ay is full. Casse tte The c opi er cas set tes th at con tain th e inp ut pape r . Cove r Sheet A featur e where one or t wo p ages (front or front[...]

GL-1010 Networ k Fax Oper ator ’ s Guide 89 Electron ic Docum ent Proc essing Sys tem This system consis ts of the TO SHIBA e-STUD IO28/35/ 45 digit al copi er connecte d to the G L-1010 co ntroller . This al lows users to enjoy the convenie nce of w alk-up c opying, f axing, sc annin g, and net work pri nting from the s ame devi ce. Ethernet A l[...]

90 GL-1010 Net work Fax Oper ator ’ s Guide IPX I nternet work P ac ket E xcha nge. A Ne tW are co mmunic ations pro tocol used t o route me ssages f rom on e node to another . IPX p acket s inc lude network addresses a nd can be routed from one n etwork to an other . Jobs L og The Jobs Log co ntain s a hist oric rec ord of the j obs sub mitted t[...]

GL-1010 Networ k Fax Oper ator ’ s Guide 91 NDS N etWare D irectory S ervice. N DS mai ntains a hier archical datab ase of informatio n abou t the network resource s within a globa l enterpris e, includin g network s, users , subgroup s, servers, volumes and p rinters. Unl ike th e bind ery , whic h was th e dire ctor y serv ice i n NetWare 3. x,[...]

92 GL-1010 Net work Fax Oper ator ’ s Guide Orient atio n Orient ation r efers to the directio n a docum ent is la id out on a p age. A Portrait or ientat ion pro duces a vertical p age l ayout ( i.e., the p age hei ght is greater than wid th). A Landsca pe orie ntatio n produ ces a ho rizont al page l ayout (i.e ., the p age w idth i s greater t[...]

GL-1010 Networ k Fax Oper ator ’ s Guide 93 Private p rint Private Print is a p rinting m ode that a llows u sers to s end a job from their workst ation, a nd then hold it u ntil the us er ente rs a pr ivate DIN from the copier to releas e and p rint the jo b. Proof prin t Proof Prin t is a prin t mode tha t allow s users to print onl y the f irs[...]

94 GL-1010 Net work Fax Oper ator ’ s Guide S tack Feed By pass A special p aper inp ut unit w hich can be used to feed more than a sin gle sheet of s pecial p aper (s uch as e nvelope, thick p aper , etc.) fo r print job . Subnet A range of IP addresses . Subnet Mask A number that ide ntifie s a subnetwo rk so an IP ad dress ca n be shared by th[...]

GL-1010 Network Fax Operator ’s Guide 95 INDEX A Add Printer 29 Adding contact entries 74 Adding contacts to Groups 78 Address Book 37 creating private contacts 74 Editor 16 exporting database entries 86 finding entries 83 Groups 71 importing database entries 85 navigating 73 new recipient 55 removing contacts or groups 82 removing recipients 56 [...]

96 GL-1010 Network Fax Operator ’s E Email Address 39, 76 e-STUDIO GL-1010 Elec tronic Document Processing System defined 18 Exporting database entries 86 F Fax deleting jobs 62, 68 managing 61 sending 61 Fax Driver 24 defined 19 installing 26 Fax Number 39, 76 Fax properties 36, 37 Fax sticky 36 Finding entries 83 First Name 39, 75 G GL DocMon 6[...]

GL-1010 Network Fax Operator ’s Guide 97 Fax 36 Prin t 72 Send 37 Sender 42 Q Quick Start Guide 20 R Recipient adding 55 deleting 56 Removing a member from a Group 81 Removing recipients 56 Resolution 57 S Scheduling faxes 59 Selecting recipients 54 Send fax 61 Send Properties 37 Sender information 59 Sender Properties 42 Setting fax properties 3[...]

98 GL-1010 Network Fax Operator ’s[...]