Toshiba GL-1010 manual

GL-1010 Scan Operator ’ s Guide V ersion 1.2.7 Your guide to using the optional Network Scan feature with t he Toshiba e-STUDIO GL-1010 Electronic Document Proce ssing System GL-1010 Scan Operator's Guide.book Page 1 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator's Guide.book Page 2 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator ’ s Guide Your gui de to using t he optio nal Network S can feature with your Toshiba e-STUDIO GL-1010 Electronic Document Processing Sys tem GL-1010 Scan Operator's Guide.book Page 3 Friday, October 5, 2001 10:30 AM[...]

END USER SOFTW ARE LI CENS E AGREEMENT INST ALLING OR OT HERWISE USING THIS SO FTW ARE PR ODUCT CONSTITUT ES YOUR AC CEPT ANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLE SS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTW ARE IN WHICH CASE SUCH SEP A RA TE LICENS E SHALL APPL Y ). IF YOU DO NOT ACCEPT THESE TERMS, YOU MA Y NOT [...]

of Japan or , at the elec tion o f a Sup plier of TTEC conce rned wi th a disp ute a rising fr om or relating t o this Agree ment, the la ws of the Cou ntry des ignated from time to tim e by the rele vant Suppli er of TTEC. If any pr ovision or portion of this Agree ment shal l be found to b e illegal, inv alid or unenfor ceable , the remain ing pr[...]

GL-1010 Scan Operator's Guide.book Page 6 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Op erator ’ s Guide 7 LIST OF FIG URES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 LIST OF TABLE S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

8 GL-1010 Scan Ope rator ’ s Guide Basic Fu nctionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Scanning Document s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 INSTALLATION . . . . . . . . [...]

GL-1010 Scan Op erator ’ s Guide 9 User Sear ch Result s Scree n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Retrieving Sc anned Doc uments (TW AIN) . . . . . . . . . . . . . . . . . . 90 Scanner Se lection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Importing Scanned Image Data . . . . . [...]

10 GL-1010 Scan Ope rator ’ s Guide GL-1010 Scan Operator's Guide.book Page 10 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator ’s Guide 11 LIST OF FIGURES InstallShi eld Se tup Wiza rd . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 InstallShi eld Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Add/Remov e Program Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

12 GL-1010 Scan Op erator ’s Guide GL-1010 Scan Operator's Guide.book Page 12 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator ’s Guide 13 LIST OF T ABLES S ty les and Conventio ns Used in th is Gui de........ .................... ............ 17 T erms and Con cepts Defined...... ............. ............ ............. .................... .18 Error Messages Defined..... ............ .................... ............. ............. .........10 6 S[...]

14 GL-1010 Scan Op erator ’s Guide GL-1010 Scan Operator's Guide.book Page 14 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator ’s Guide 15 PREFACE The GL-1010 Sc an Operator’ s Guide provides detaile d instruc tions fo r instal ling and u sing the T OSHIBA e-STUDI O GL TW AIN Dr iver and t he scan se tup and moni toring ut ility , T opAccess to perfor m network sc anning fun ctions us ing T oshiba’ s e-STUDIO GL-1 010 Electr onic Document Proces[...]

16 GL-1010 Scan Operator ’s Guide This pr eface int roduce s the scan ning funct ions you ca n perf orm with the e-STUDIO GL-1010 Electroni c Document Pr ocessing System and define s the scop e and au dience of this guid e. INTRO DUCTION e-STUDIO GL-1010 Electronic Document Processi ng System Congratul ations o n purchasi ng T oshiba’ s optiona[...]

GL-1010 Scan Operator ’s Guide 17 USING TH IS GUID E S tyles and Conventions This gui de employ es severa l typograp hic styl es to vis ually convey in format ion. The following table illustr ates th e styl es used and d efines t he conditi ons in which they are used. S tyles and Conventions Us ed in this Guide Sty l e Usage De scripti on Example[...]

18 GL-1010 Scan Operator ’s Guide Manual Organiza tion Chapte r 1, Overview summar izes the feature s and funct ionalit y of the T oshiba’ s optio nal Scan Fea ture for the e-STUDIO GL- 1010 syste m Chapte r 2, Installation summ ari zes pr oce dur es for inst alli ng softwar e require d to enabl e users t o retrie ve scanned images. Chapte r 3,[...]

GL-1010 Scan Operator ’s Guide 19 SUPPLEM ENT AL RE FERENC ES Quick S t art Guide The purpos e of this guide is to introd uce users to the GL-1010 product, summariz e installa tion a nd operati onal proc edures, and descri be system r equirement s and sp ecifica tions. A pri nted copy of this manual shi ps with the GL-1010. GL-1010 Administrat or[...]

20 GL-1010 Scan Operator ’s Guide GL-1010 Operator’ s Guide ( Basic) Y ou can fi nd the.pdf version o f this guide on the e-STUDI O GL- 1010 Client CD-ROM. It is inte nded for the end use r and contai ns detail ed inf ormati on for pro vides d etailed instr uctions f or instal ling and u sing t he GL-1010 pri nter dr ivers and the job mon itori[...]

GL-1010 Scan Operator ’s Guide 21 1 OVERVIEW The T oshiba’ s optio nal Scan Feature f or the e-STUDIO GL- 1010 system was designed f or the user who want s network s canning capabil ity with the vast arr ay of options and a min imum of time settin g up sca n templa tes. This chapte r descri bes the funct ionalit y featured by the intuit ively c[...]

22 GL-1010 Scan Operator ’s Guide FEATURE S AND FUNCT IONS Functional Highl ight s This ins tructio n manual explains h ow to use sc anning func tions and provi des valua ble in formation to ensu re the most eff ective use of t he scanner as well as troub leshooti ng assist ance for handlin g potenti al prob lems. Refer t o this ins tructi on man[...]

GL-1010 Scan Operator ’s Guide 23 Scanning Features The networ k scanner functi ons can be used withi n the W indows network e nvironme nt. Network Scanner n Scanning is per formed by selecti ng the desired “T emplate” from the Control Pan el. n T emplates can be cr eated fo r individ ual gr oups and use rs depend ing the us e and pu rpose. n[...]

24 GL-1010 Scan Operator ’s Guide (Basic) on the e-STUDIO GL-1 010 Client CD-ROM or the GL- 1010 Adminis trator ’ s Guide on t he e-STUDIO GL-101 0 Admin CD-ROM. SYSTEM C OMPONENT S Images sc anned t o the networ k using t he copier have five process ing option s. Basic Functi onality Send t o TWAIN The scanne d image d ata is saved on the GL-1[...]

GL-1010 Scan Operator ’s Guide 25 For furt her deta ils, ref er to the Online Help , GL-1010 Administr ator ’ s Guide. Send t o T o pAcces sCom poser Scanned i mage data is sen t to fold ers in the T opAcce ssCompose r storage area. T opAccessComposer enables you to manage scanned d ocument f iles in th e document editor / or ganizer . It provi[...]

26 GL-1010 Scan Operator ’s Guide n Email software s hould be i nstalle d to ut ilize t he Send to Email fun ctionali ty . n If you ha ve a previ ous versi on of T oshi ba software i nstall ed on the workst ation, t he setu p prog ram detec ts it and o pens the GL-1010-Cl ient Setu p Mainten ance Progr am. Click Remove to dele te all pr eviously [...]

GL-1010 Scan Operator ’s Guide 27 2 INST ALLA TION Instal ling GL-1010 software that will en able you t o import scanned i mages into TW AIN compli ant appli cations i s a simple process that can b e achieved by runn ing the se tup.exe program from the e-STUDI O GL-1010 Scanne r Client CD-ROM and followi ng the Inst allShie ld setup wi zard. This[...]

28 GL-1010 Scan Operator ’s Guide SOFTWARE IN STALLATION Scan ner Dri ver (TW AIN) Inst alla tion Y ou nee d to inst all the T wain driv er so that scanned i mages may be acqui red using a T wain compliant a pplicat ion. 1 Insert the e-STUDIO GL- 1010 Scanner Client CD-ROM int o the dri ve. If aut oplay is e nabled, the Inst allShiel d setup wiza[...]

GL-1010 Scan Operator ’s Guide 29 6 The neces sary syst em files a re copied to your wor kstation . When c omple te, cl ick Finish to exit th e Setup W izard. Ins tall Shi eld Se tup W izar d 7 Setup is complete! Y ou can now impo rt scanne d images using th e T OSHIBA e-STUDIO GL TW AIN Driver. GL-1010 Scan Operator's Guide.book Page 29 Fri[...]

30 GL-1010 Scan Operator ’s Guide Removing the Scan ner Driv er (TW AIN) 1 If open, close the GL DocMon appl ication . 2 Choose Settings->Control Pane l from the St a r t Menu and then locate the Add/Remove Programs ic on. The Add Remove Programs d ialog wil l displa y . Add/R emove Pr ogram Pr ope rties 3 Selec t e-S TUD IO GL- T wain Driv er[...]

GL-1010 Scan Operator ’s Guide 31 TO SHIBA e-STUDIO GL TW AI N Driver and pro gram items from the W indows St a r t menu, can be complet ely removed. InstallShield Wizar d Uninstall C omplete GL-1010 Scan Operator's Guide.book Page 31 Friday, October 5, 2001 10:30 AM[...]

32 GL-1010 Scan Operator ’s Guide GL-1010 Scan Operator's Guide.book Page 32 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator ’s Guide 33 3 SETUP This chap ter will guide you t hrough t he setup p rocess f or T oshiba’ s optional Scan Featur e for the e-STUDIO GL-1010 system. Users wi ll use T opA ccess to create scan template s th at conta in all require d scan and d istribu tion inf ormation. When downloaded t o the copi er , thes e templat es [...]

34 GL-1010 Scan Operator ’s Guide OVERVI EW The networ k Scan feat ure enabl es users to easil y manage jobs scanned i nto the c opier . Scanned jobs can be automatic ally fi led to Pu blic or Pri vat e fol ders, Ema iled to sp ecif ic re cipie nts , or se nt to T wain so that t he scanned image may be ac quired us ing a T wain compliant appl ica[...]

GL-1010 Scan Operator ’s Guide 35 Using T opAccess T opAccess is a web-b ased job an d device man agement tool that allows us ers to ac cess GL-1010 device i nformat ion over t he intern et using a web browser like Int ernet Expl orer or Ne tscape Navigato r . T opAcces s enables end-users and adminis trators the abilit y to moni tor s can job st[...]

36 GL-1010 Scan Operator ’s Guide Opening T opAccess T o navigate to T opAccess, enter th e following URL on the se arch line of your Interne t browser . http://<IP Address> or h ttp://<Device Na me> For exampl e: http://159.1 19.44 .234 or http://mygl-10 10 The T opAccess web page is dis played: When you init ially op en the T opAcce[...]

GL-1010 Scan Operator ’s Guide 37 configur ation se ttin gs for the GL-1010, condu ct perio dic maintena nce and maint ain the Addre ss Book, Publi c Group and T emplates in additi on to the f unctions of the End- User Site. Loggin g O n as an Adm inis trator 1 At the t op right- hand side o f the T opAccess W eb page, cli ck the Login link. 2 En[...]

38 GL-1010 Scan Operator ’s Guide 3 If this is th e first logon as Admini strator , the password should be change d to main tain s ecure acc ess. After s uccessful ly loggin g on, you c an perfor m administ rative f unctions from the Sc an and Adminis tration tab. Subm enu. Options Sta t u s Functio n T abs. GL-1010 Scan Operator's Guide.boo[...]

GL-1010 Scan Operator ’s Guide 39 4 Click th e Scan tab. The Scan Jobs screen di splays. For furth er d etai ls, re fer t o CH AP T ER 5 V iewing the Job Queue . Logg ing Off 1 Click th e Logout l ink at th e top, righ t-hand si de of the T opAccess W eb site. Accessing Online Help T opAccess includes extensiv e W eb-based hel p to assi st you in[...]

40 GL-1010 Scan Operator ’s Guide In He lp, cl ick one of the foll owin g tabs : n T o browse through t opics by ca tegory , click the Contents ta b. Y ou will not ice that t opics are or gani zed into books . Click on the book or the pl us sign to the lef t of the book to expand the list o f related he lp top ics. W ithin a topi c, you will see [...]

GL-1010 Scan Operator ’s Guide 41 users wi ll set up the sp ecific d etails f or how to ha ndle ea ch dif fere nt agent. The dongle and I- button har dware must b e installe d on the control ler for the Agen ts to dis play s o they can b e sele cted and work prope rly . If a warning mess age displ ays “Cannot locate a scan age nt”, che ck if [...]

42 GL-1010 Scan Operator ’s Guide Create Private Group s Users can create Pr ivate Groups that conta in T emplat es which ar e specif ically de signed fo r use b y particu lar users or depar tments. These gro ups can contain up to 60 Priv ate te mplates. 1 Click th e Scan ta b. 2 Click th e T emplates subm enu. Y ou w ill ope n the T empla tes Gr[...]

GL-1010 Scan Operator ’s Guide 43 3 Select an availa ble Pri vate Group from the l ist. An avai lable Group will display “Undefined ” in the Name area. T his will open the Group Pro perties page. 4 Ente r the Group Name and the Owner of the Pr ivate Group. Any occurr ence of ch aracter s [/:,;*?"<> |] in Gro up or templat e name a[...]

44 GL-1010 Scan Operator ’s Guide Create Private T emplates 1 Click th e Scan li nk. 2 Click th e T emplates subm enu. Y ou w ill ope n the T empla tes Groups pag e by defaul t. The Publi c Group and P rivate Groups ar e display ed. Y ou may scroll d own the page to locat e the desi red Group o r you may sel ect a Group number Jump to : link at t[...]

GL-1010 Scan Operator ’s Guide 45 3 Select the d esired P rivate Group f or which y ou wish to crea te a tem pla te for f rom t he li st. T his wi ll op en the Pr ivat e Te m p l a t e s p a g e . NOTE : If the Private group is password protected, it is indicated by a lock icon next to the N ame in the list and the Input Group Password page will [...]

46 GL-1010 Scan Operator ’s Guide 4 Click th e blank panel ico n for the T emplat e number which you wis h to cr eate. Y ou wil l open th e T emplate Properties - Panel Set tings pa ge. 5 Select an icon fr om the icon o ptions di splayed. Th e icon select ed will be displa yed on the fron t panel of the copie r for this te mpl ate. 6 Enter a labe[...]

GL-1010 Scan Operator ’s Guide 47 8 When you have f inished, click the Next button. Y ou will open the T e mpla te Pro perti es - Agen t Sett ing s page . 9 Click th e Agent Settings drop-down ar row and sel ect the desire d Scan Agen t for the templa te. − Send to Email − Send to T wain − Send to File − Send to iFax − Send to T opAcces[...]

48 GL-1010 Scan Operator ’s Guide informat ion o n setti ng up S can Agents , refer to Setting up Scan Agents on page 4 0 or the T opAccess Onli ne Help. n Send to TW AIN M Nothing t o configur e n Send to Fi le M File For mat - Selec t the fi le format from Single Page TIFF (G4), Multi Page TIFF (G4 ) or PDF M Destinat ion - Destin ation is pre-[...]

GL-1010 Scan Operator ’s Guide 49 choose f rom a pre-de termined f older on t he network or the fol der in the contr olle r n Send to Emai l M T o - Enter a reci pient from the Addr ess Book M Subject - Select the predef ined S ubject or ent er one of your ow n M From - Ente r an email address or email add resses se pa- rated by commas M From Nam[...]

50 GL-1010 Scan Operator ’s Guide M Fragment M essage - Select t he desire d fragmenta tion n Send to iFa x M T o - Enter a reci pient from the Addr ess Book M Subject - Select the predef ined S ubject or ent er one of your ow n M From - Ente r an email address or email add resses se pa- rated by commas M From Name - Ent er your name M Body - Ent[...]

GL-1010 Scan Operator ’s Guide 51 M Fragment M essage - Select t he desire d fragmenta tion n Send to T opAccessCompose r M Destinat ion - Sel ect a fol der type f rom Public , Private or Department . Enter a Lo gin User Name and password if requir ed dependin g on the fol der type you c hose. Con - firm t he p assw ord M Folder Name - Enter t he[...]

52 GL-1010 Scan Operator ’s Guide M Document Name - The document name will be aut omati- cally d etermined for you at the ti me of rece ption 11 When you have f inished , click t he Next butt on. Y ou will open the T emplate Propert ies - Scanner Set tings pag e. GL-1010 Scan Operator's Guide.book Page 52 Friday, October 5, 2001 10:30 AM[...]

GL-1010 Scan Operator ’s Guide 53 12 Select the Double- side scan , Rotation, Document T ype, Resoluti on, Exposure, and Pape r Size scan opti ons as desired . Thes e se tting s rep res ent th e mod e in whic h th e sca n wil l be process ed. 13 When you have finished , click Finish to a pply your n ew setti ngs. 14 The new tem plate d etails wi [...]

54 GL-1010 Scan Operator ’s Guide 3 Select the d esired Pr ivate Gr oup from t he list . This wil l open the P rivate T emplates page. 4 T o modify the Group, cl ick the Edit... but ton to open the Group P r operties page. NOTE : If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must f irst cr[...]

GL-1010 Scan Operator ’s Guide 55 5 Change the Gr oup Name and Owner as des ired. 6 Click Save to apply yo ur chan ges. Modify Private T emplates 1 Select Scan fr om the T opAccess home page. 2 Click th e T emplates subm enu. Y ou w ill ope n the T empla tes Groups pag e by defaul t. The Publi c Group and P rivate Groups ar e display ed. Y ou may[...]

56 GL-1010 Scan Operator ’s Guide 6 Click th e Edit button. Y ou will open the Pa nel Settings page. 7 Edit the templa te attr ibute s as desir ed and th en clic k Next to adva nce d to each scr een . 8 When fi nished maki ng changes, click Fi ni sh to save the ne w setti ngs. The n ew templa te detai ls will d ispla y in the T e mplate Set tings[...]

GL-1010 Scan Operator ’s Guide 57 9 Click th e T emplates link to ret urn to the T e mpla tes pa ge. Private Gr oup Passwords 1 Select Scan fr om the T opAccess home page. 2 Click th e T emplates sub-menu. Y ou will ope n the T emplates Groups pag e by defaul t. The Publi c Group and P rivate Groups ar e display ed. Y ou may scroll d own the page[...]

58 GL-1010 Scan Operator ’s Guide 3 Select the d esired Pr ivate Gr oup from t he list . This wil l open the P rivate T emplates page. NOTE : If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must f irst create a Private Group before you can create a Private T empla te. For fur ther inform ati[...]

GL-1010 Scan Operator ’s Guide 59 4 Click th e Change P assword button. The Change Group Password s creen wil l displa y . 5 Ente r the Old Password . If this is the firs t pass word eve r create d for thi s group , leave thi s field blank. 6 Enter a Ne w Password , and then Confirm the Ne w Password . I f you want t o clear t he password , leave[...]

60 GL-1010 Scan Operator ’s Guide desire d Group or you may sele ct a Group n umber link at t he top of t he page. 3 Select the d esired Pr ivate Gr oup from t he list . This wil l open the P rivate T emplates page. NOTE : If a Private Group has not yet been defined the GroupName will display as "Undefined" and you must f irst create a [...]

GL-1010 Scan Operator ’s Guide 61 4 Click th e Reset Group button. Y o u will open the warni ng dialog t o execute reset . 5 A warning mes sage will display “ Are you sur e to reset this group?” Cl ick OK to conti nue or Canc el to can cel the request . 6 Y ou w ill be retu rn ed to th e T em pla te Gr oups pag e. Th e Group deta ils will be [...]

62 GL-1010 Scan Operator ’s Guide 3 Select the d esired Pr ivate Gr oup from t he list . This wil l open the P rivate T emplates page. 4 Double -click a templa te number to open th e T emplate Propert ies page. 5 Click th e Reset T emplate but ton. Y ou wil l open the warning dialog t o execute reset . 6 A warning mes sage will display “ Are yo[...]

GL-1010 Scan Operator ’s Guide 63 4 SCANNING T oshiba’ s optional Scan Featur e for the e-STUDIO GL-1010 system pr ovides the abilit y to scan i mage dat a using var ious methods and modes of del ivery for the s canned docu ment. This chapte r provid es detaile d procedures scanning document s at the copi er and the proces ses for r etrievi ng [...]

64 GL-1010 Scan Operator ’s Guide OVERVI EW T oshiba’ s optional Scan Feature f or the e- STUDIO GL-1010 system fe ature ena bles you t o easily scan doc uments and ef fortles sly retr ieve sca nned imag e data re ceived by t he devi ce. Scanned j obs can filed to Public or Private f olders, e mailed to specif ic recip ients, se nt to TW AIN, s[...]

GL-1010 Scan Operator ’s Guide 65 W HEN USING THE A UTOMATIC D OCU - MENT F EEDER 1 Place t he orig inal(s) . 2 Align the edges of the ori ginals. Set the original s fac e up on the fee d tray and then alig n the s liders t o the edge s of the origina ls. M The maximum number of the or iginals you can sca n at one time i s 100 shee ts. − Up to [...]

66 GL-1010 Scan Operator ’s Guide W HEN PLACI NG TH E ORIG INAL S ON TH E GLASS 1 Lift t he automa tic documen t feeder . 2 Place an original on the glass fa ce down with the bottom toward you and the left si de center ed agains t the ori ginal scale. − Up to 200 s heets (200 i mages) can be sc anned. 3 Press t he PRINTER/NETWORK key on the con[...]

GL-1010 Scan Operator ’s Guide 67 4 Press t he S CAN key . The Scan Main Menu scree n disp lay s. 5 Press P UBLIC SCAN JOBS . The T emplate S election list disp lays. 6 Press a T empla te icon. The selec ted key i s highli ghted. If you select a T e mplate t hat is pas sword prot ected, the T emplate Passwor d Input scre en di spla ys . Proceed w[...]

68 GL-1010 Scan Operator ’s Guide clear o r re-ent er the pa ssword, pres s the har d C LEAR /S TOP button. Pr ess the C ANCEL key , to re turn to th e Scan Main Menu scree n. 8 Press t he OK key . 9 The Scan Se ttings & Age nt Setti ngs Summary sc reen display s. The sc an settings are pr eset in e ach T emp late. Document T ype, Dou ble-sid[...]

GL-1010 Scan Operator ’s Guide 69 Scan ning fro m the Gl ass Follow th ese steps when sca nning by pl acing the original on the glass. 1 The Sca nning S tatus screen displays . 2 The W aiting f or next p age screen di splays af ter the l ast page is scan ned. n T o scan another jo b, press S CAN ! or the hard ST ART button again af ter p lacing a[...]

70 GL-1010 Scan Operator ’s Guide ADF S canni ng Follow th ese steps when usi ng the Automa tic Document Feeder for scanni ng. 1 The Scanni ng S tatus s creen dis plays. − T o scan additional original s after the cur rent job, p ress the C ONTINUE key . The Continue key can be repeated up to one time. The Continu e key will not dis play aft er [...]

GL-1010 Scan Operator ’s Guide 71 Press t he Y ES ke y . The Job is canceled. T o stop th e canc ella tion , pre ss th e N O ke y . n T o change the s can sett ings, pres s the S ETTI NG key to cha nge the scan ning se ttings i n the Scan ning P ar amet er Se ttin g scr een. For further information, refer to Scan Sett ing on page 80. 3 Press t he[...]

72 GL-1010 Scan Operator ’s Guide origina ls, da ta being r ead at th e time of t he error is cancel ed. Data tha t was read before th e erro r , is st ored. n The maximum si ze for a s ingle scan j ob is 180 MB. The maximum size limit may be less and vary depend ing on the availa ble memory and avail able fre e space on t he contro ller HDD. Pri[...]

GL-1010 Scan Operator ’s Guide 73 W HEN PLACI NG TH E ORIG INAL S ON TH E GLASS 1 Lift t he automa tic documen t feeder . 2 Place an original on the gla ss fa ce down with the bottom toward you and the left si de center ed agains t the original scale. − Up to 200 s heets (200 i mages) can be sc anned. 3 Press t he PRINTER/NETWORK key on the con[...]

74 GL-1010 Scan Operator ’s Guide 4 Press t he S CAN key . The Scan Main Menu scree n disp lay s. 5 Press t he PRIV A TE SCA N JOBS key . The Gr oup Number Input sc reen disp lays. 6 Enter t he screen n umber with t he numeric key or pres s a Group Number k ey assigne d to each u ser . − Press the C ANCEL key to return to the Scan Mai n Menu sc[...]

GL-1010 Scan Operator ’s Guide 75 If the group number i s not pas sword prote cted the T emplate Selecti on list displ ays. 8 Enter t he password assign ed to the s creen wit h the numeri c key . Numbers entered a s a passwor d are disp layed as ast erisk s. − T o re-enter a pas sword, pres s the hard CLEAR/S TOP button. 9 Press t he OK key . T[...]

76 GL-1010 Scan Operator ’s Guide 12 Enter t he 5-digit number using the n umeric key . Numbers entere d as a pa ssword are displaye d as aster isks. − Press the hard C LE AR /S TOP button to clear the password entered. − Press the hard FC button, to return to the Scan Main Menu screen. 13 Press t he OK key . 14 The Scan Se ttings & Age n[...]

GL-1010 Scan Operator ’s Guide 77 Scan ning fro m the Gl ass Follow th ese steps when sca nning by pl acing the original on the glass. 1 The Sca nning S tatus screen displays . 2 The W aiting f or next p age screen di splays af ter the l ast page is scan ned. n T o scan another jo b, press S CAN ! or the hard ST ART button again af ter p lacing a[...]

78 GL-1010 Scan Operator ’s Guide ADF S canni ng Follow th ese steps when usi ng the Automa tic Document Feeder for scanni ng. 1 The Scanni ng S tatus s creen dis plays. − T o scan additional original s after the cur rent job, p ress the C ONTINUE key . The C ONTINUE key can be r epeated up to one times. Th e C ONTINUE key wi ll not di splay af[...]

GL-1010 Scan Operator ’s Guide 79 Press t he Y ES key . The J ob is canc eled. T o stop the canc ella tion , pre ss th e N O key . n T o change the s can sett ings, pres s the S ETTI NG key to cha nge the scan ning se ttings i n the Scan ning P ar amet er Se ttin g scr een. For further information, refer to Scan Sett ing on page 80. 3 Press t he [...]

80 GL-1010 Scan Operator ’s Guide origina ls, da ta being r ead at th e time of t he error is cancel ed. Data tha t was read before th e erro r , is st ored. − The maximum si ze for a s ingle scan j ob is 180 MB. The maximum si ze limit may be less a nd vary dep end- ing on th e avai lable memory and avai lable free space on the co ntroller HDD[...]

GL-1010 Scan Operator ’s Guide 81 4 Select the des ired Rota tion. RO R1 R2 R3 Scanning Parameter Setting Screen (Page 2) 5 Select the Document T ype. − Te x t − T ext/Phot o − Phot o 6 Select the Reso lution ( dpi). − 600 − 400 − 300 − 200 − 150 7 Press A UTO to a utom atica lly set t he exp os ure or pres s th e right o r left a[...]

82 GL-1010 Scan Operator ’s Guide Scanning Parameter Setting Screen (Page 3) 8 Set th e or igina l pa per size . Sel ect A UTO to au toma tic ally detect the size or one o f the fol lowing: − Auto (Detect the size of the first page of the o riginal only) − Mixed Original Sizes (Detect the size of every page of the original. The combinations m[...]

GL-1010 Scan Operator ’s Guide 83 Scanning Settings and T wain Agent Settings Summary M Folder − Displays the name of the T wain data directory f older . M Document − Displays the name of the scanned do cument. Scanning Settings and Fil eShare Agent Setting Summary M Dest inatio n − The destination path of the saved file. M Document − Fil[...]

84 GL-1010 Scan Operator ’s Guide Scanning Settings and T opAccessComposer Settings Summary M Folder − The T opAccessComposer folder where the document will be saved. M Document − Nam e of th e do cume nt 1 T o change the fold er , press the F OLDER fiel d. 2 T o change the document , pres s the D OCUMENT field . 3 Use the a lphanumeric scre [...]

GL-1010 Scan Operator ’s Guide 85 3 T o change the su bject li ne, pre ss the S UBJECT field. 4 Use the a lphanumeric scre en and ente r the n ew subject line up to 256 charac ters. 5 When fi nished press th e S ET button to s ave the ch anges. M Add Messa ge − Display the added message to the Email body . 6 T o add a message, pres s the A DD M[...]

86 GL-1010 Scan Operator ’s Guide 7 Use the alphan umeric scree n and enter the mess age up to 256 charact ers. 8 When fi nished press th e S ET button to s ave the ch anges. Address Edit Screen The t otal num ber of reci pient s de fined in th e tem plate is display ed. The lis t of reci pients is d isplayed. Y ou can s croll up and down the lis[...]

GL-1010 Scan Operator ’s Guide 87 10 When fini shed press OK to retu rn to the Scan Age nt Summary Select ion screen. Group Select Screen The list of all g roups in t he Addre ss Book are displayed in the list. Y o u can scro ll up and do wn the l ist usin g the up and down arrow or doub le arr ow keys to mov e from page to pa ge. M Directo ry ?[...]

88 GL-1010 Scan Operator ’s Guide User Search Scr een Select the Direct ory Servi ce (LDAP or GL-1 010) to se arch f or recipi ents. M Directo ry − Displa ys the Director y name. 1 T o select the Dir ectory to be searched, press the down-ar row button a nd go to the Address Book and LDAP Ser ver Selecti on screen . 2 T o search by name, pre ss [...]

GL-1010 Scan Operator ’s Guide 89 User Search Resu lt s Screen The tota l number of matc hing re sults is displaye d with the list of names. 1 T o add a person to t he recipi ent lis t, scroll or sear ch for the group in the li st then p ress then A DD . 2 The Addr ess Edit sc reen will display a nd the sel ected per son is added to the recipie n[...]

90 GL-1010 Scan Operator ’s Guide RETRI EVING SCA NNED DO CUMENT S (T W AIN) When scanne d image da ta is sa ved on the c ontrolle r the sca nned image data can be retrie ved by using a TW AIN c ompliant softwar e applica tion. For e xample purpo ses, th e “Imaging for W indo ws” applic ation, a W indo ws 95/98/Me/ 2000 access ory , is used i[...]

GL-1010 Scan Operator ’s Guide 91 Importing Scanned Image Dat a The foll owing descr ibes how to use th e TO SHIBA e-STUDIO GL TW AIN Dr iver to i mport sca nned imag e data. R ef e r t o t h e T oshib a e-STU DIO G L-101 0 T wain Driv er onlin e help fo r furt her in forma tio n. 1 S tart the a pplica tion. 2 Select Scan New from th e File menu.[...]

92 GL-1010 Scan Operator ’s Guide − About TOSHIBA e-STUDIO GL TW AIN Driver dialog dis- pla ys. T wain Fo lder Se tti ng Dia log 4 If a pas sword is r equired, t he Folder Password fi eld is enabled. Enter t he 5-digi t passwor d in the t ext box. 5 Click OK . The docu ment li st displays . M TW AI N folder s indicates the Group of T emplates d[...]

GL-1010 Scan Operator ’s Guide 93 M Searching for the Domain, GL-1010 Name and folder list m ay take a few minutes as the contr oller searches the ne twork. M Since the tray exists as a directory on the controller , characters are replaced with an underscore “_” if the screen name contains prohibited char acters. M An icon resembling a lock w[...]

94 GL-1010 Scan Operator ’s Guide 10 T o cha nge the fol der clic k the Change Fold er button an d sele ct a new folde r . 11 T o ref resh t he sc reen to di splay the lates t do cume nts in the fold er click the Refresh button. 12 T o De lete a doc umen t in the f older, selec t the d ocu men t an d then click th e Delete button . If a p assword[...]

GL-1010 Scan Operator ’s Guide 95 RETRI EVING SCA NNED DOCUMEN T S (T OPACCESSCOMP OSER) T o learn how to retr ieve a fax stor ed in T opAccessComposer , see the GL-101 0 T opAccess Composer Opera tor ’ s Guide. RETRI EVING I NBOUND FAX DOCUMEN T S (TWAIN) T o learn how to retr ieve a fax stor ed in T opAccessComposer , see the GL-101 0 Network[...]

96 GL-1010 Scan Operator ’s Guide SCANNI NG TO EMAI L Y ou can send image d ata by Ema il for a ttachment to the Emai l address of the destinat ion speci fied in a T empla te. Y ou can specif y the ima ge data f ormat and se nd the image data b y dividi ng it in small er blocks . Y ou can also cre ate and atta ch a te xt message (Body) in s ize o[...]

GL-1010 Scan Operator ’s Guide 97 Befo re ma kin g any sett ings f or the T emp late , the Sen d to iF ax setti ngs in the Admin istrati on menu, Email su bmenu are requ ired using t he T opAccess (Admin istrat or Mode), includi ng the SMTP Server I P Address an d Controll er Domain Addr ess. Pleas e refer to the GL- 1010 Administ rator’ s Guid[...]

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GL-1010 Scan Operator ’s Guide 99 5 MONITORING SCAN JOBS Users can vi ew scan jobs using the Sca n Jobs pag e once jobs ha ve been pro cessed . The Sca n Jobs pa ge enables user s to vie w current jobs, job s log a nd message l ogs. Additiona lly , users c an sort the Scan Job Li st tab le headi ngs, such as Group, T empl ate, Agent, Date, and St[...]

100 GL-1010 Scan Operator ’s Guide VI EWING TH E JOB QU EUE Y ou can view the s can jobs qu eue for cur rent sca n, all sc an jobs log and s can mess age logs t o determine the stat us of a scan job. 1 Select Scan fr om the T opAccess home page. T op Access Scan Jo bs - Cur r ent Jo bs Page 2 The Scan Jo bs page wil l displa y when you sel ect Sc[...]

GL-1010 Scan Operator ’s Guide 101 furthe r informat ion on Scan Jobs, r efer to t he T opAccess Online he lp. T opAccess Sca n Jobs - Job s Log Page GL-1010 Scan Operator's Guide.book Page 101 Friday, October 5, 2001 10:30 AM[...]

102 GL-1010 Scan Operator ’s Guide Deleting Scan Jobs 1 Select Scan fr om the T opAccess home page. T op Access Scan Jo bs - Curr ent Jobs Pa ge 2 The Scan Jo bs page wil l displa y when you sel ect Scan Jobs from the sub- menu. All cur rent sca n jobs are di splayed. Check the check box ad jacent t he job(s) you wish to delet e. 3 Click th e Del[...]

GL-1010 Scan Operator ’s Guide 103 4 Repeat Step 3 to sort other columns within the Scan Jobs List. GL-1010 Scan Operator's Guide.book Page 103 Friday, October 5, 2001 10:30 AM[...]

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GL-1010 Scan Operator ’s Guide 105 6 BASIC T ROUBLESHOOTING This chap ter is t he plac e to star t if you are experi enci ng dif ficult ies inst alling o r using th e GL Scan. Becau se the sys tem integra tes hard ware, netw ork, and so ftware compo nents, errors do occur a nd somet imes it ca n be dif ficul t to dete rmine thei r source. V ari a[...]

106 GL-1010 Scan Operator ’s Guide ERROR MES SAGES Err or Messa ges Defin ed Message Action (E nd User ) Scan kit Internal Error (SK1 ) Restart the contr olle r . If the co ntroller i s not restor ed, con tact the Netw ork Adm inistr ator Scan kit Internal Error (SK2 ) Restart the contr olle r . If the co ntroller i s not restor ed, con tact the [...]

GL-1010 Scan Operator ’s Guide 107 Scan Kit Internal Error (SK6 ) Retry the operatio n. Scanni ng canno t be started due t o the c opier status. M ake sur e that the operatio n on the copier is cor rect and then retry sc annin g. Invalid group pas sw or d Finish gl ass Scan (A documen t is on ADF) T o read the origina l from the ADF , t ry agai n[...]

108 GL-1010 Scan Operator ’s Guide Job Ov erflow . Finish ADF scan. The amou nt of da ta has reach ed the maximum for one s canning . Reduce the amount of d ata to sca n again using an y of the following methods: 1. Reduce t he numb er of pages. 2. Reduce t he resoluti on. 3. Select T ext/Photo or T ext mode. When t his error occurr ed during con[...]

GL-1010 Scan Operator ’s Guide 109 Scan kit Internal Error (SK1 ) Recover the HDD o f the controlle r . Re fer to the GL-10 10 Opera tor ’s Gu ide (Bas ic). If the control ler is not restore d, contact y our T oshiba author ized de aler for suppo rt. Scan kit Internal Error (SK2 ) Recover the HDD of the cont roller . Refer to the GL-10 10 Opera[...]

11 0 G L-1010 Scan Operator ’s Guide TW AIN DRI VER ERRORS Cannot Find the GL-1010 Problem Description: Cannot fi nd GL-1010 usi ng the Sear c h button. Corre ctive Action : Confirm t hat the us er worksta tion and GL- 1010 are pr operly connecte d to NetBIOS n etwork. Make sure th at the sel ected workgroup name is corr ect. If the GL-1010 c ont[...]

GL-1010 Scan Operator ’s Guide 111 T wain Driver Dia log Does Not Appear Problem Description: Initi ated the TW AI N image a cquisiti on mode f rom an a pplicati on, but the TW AIN dri ver dialog d oes not app ear . Corrective Action: The TW A IN Driver dialog may be hidden behind ot her windows. Minimize a ll other wind ows to find TW AIN Driver[...]

11 2 G L-1010 Scan Operator ’s Guide Cannot Open a Password Protected Folder or Document Problem Description: A Folder or Docu ment is p assword pr otected and you don 't kn ow which pass word to app ly . Corrective Action: The Folder password is same as c orrespond ing T e mplate Gr oup's password. And document passwords are the same a[...]

GL-1010 Scan Operator ’s Guide 11 3 7 S PECIFICATIO NS The foll owing ta ble defi nes the T oshiba’ s opti onal Sc an Featur e for the e-STUDIO GL-1 010 system s pecifica tions. GL-1010 Scan Operator's Guide.book Page 113 Friday, October 5, 2001 10:30 AM[...]

11 4 G L-1010 Scan Operator ’s Guide SPECIFICATIO NS Specifications Defined Item Specification Scan Input S p eed 45 pages pe r minute (A4size ) Resolu tion s (dpi) 600, 400, 30 0, 200, 150 Paper S ize Same as Copier Unscanna ble Area T op/Botto m: 2mm ± 2mm Left/Right: 2mm ± 2mm Scan T ype ADF (Duple x Book, Duplex T ablet, Single) Glass (Sing[...]

GL-1010 Scan Operator ’s Guide 11 5 Function Send to G L-1010 Co ntroller -Accessib le to GL-10 10 Contr oller fr om N/W to take out the scanned data as electroni c file(s) -Accessi ble to GL -1010 Controll er from TW AIN comp liant applica tion as TWAIN scanner (*Note 1 ) Send to F ile Serv er (Windo ws) Send to E mail Send to Int ernet-F ax Sen[...]

11 6 G L-1010 Scan Operator ’s Guide Scan Contro l Panel F eatures Sides Im age: Duplex Book, D uplex T a blet, Single Rotation: 0 degr ee, Right 90 degree , Left 90 degree, 180 deg ree Resolu tion( dpi): 600, 400 , 300, 2 00, 150 Image Qua lity: Ph oto, T ext , T ext/Ph oto Exposur e: Au to, Manual Origi nal Size : Auto, Mixe d Origi nal Siz es,[...]

GL-1010 Scan Operator ’s Guide 11 7 (*Note 1) : Operati ons are no t guarant eed in every TW AIN applica tion. Network Pro toc ol NetBIOS, SMB o ver TCP/IP , SMB o ver IPX /SPX , SMT P Specifications Defined Item Specification GL-1010 Scan Operator's Guide.book Page 117 Friday, October 5, 2001 10:30 AM[...]

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GL-1010 Scan Op erator ’ s Guide 11 9 GLOSSARY OF T ERMS Definition of Common T erms T er m De fini tio n ACS A utomati c C asset te S wi tching. ADD A uto- D uple xing D evi ce. A copi er compo nent that a llows doub le si ded prin ting and c opying (s tanda rd equipm ent). ADF A uto- D ocumen t F eeder . An acce ssory th at allo ws a docu ment [...]

120 GL-1010 Sc an Operator’ s Guide Bypa ss Feede r See S tack Feed Bypas s . Cascade Printing A feature where a cop ier switch es to the next outpu t tray when the first designate d output tr ay is full. Casse tt e The c opi er c asse tte s that con tain t he inp ut paper. Cove r Sheet A featur e where one or t wo p ages (front or f ront/bac k) [...]

GL-1010 Scan Op erator ’ s Guide 121 Electron ic Docum ent Proc essi ng Sys tem This system consis ts of the TO SHIBA e-STUDIO 28/35/45 digit al copi er connecte d to the G L-1010 co ntroller . This al lows users to enjoy the convenie nce of w alk-up c opying, f axing, sc anning, and net work printin g from the s ame devi ce. Ethernet A local are[...]

122 GL-1010 Sc an Operator’ s Guide IPX I nternet work P ac ket E xcha nge. A Ne tW are co mmunic ations pro tocol used t o route me ssages f rom on e node to a nother . IPX p acket s includ e network addresses a nd can be routed from one n etwork to an other . Jobs L og The Jobs Log co ntain s a histo ric rec ord of the j obs sub mitted to t he [...]

GL-1010 Scan Op erator ’ s Guide 123 NDS N etWare D irectory S ervice. N DS mai ntains a hier archical da tab ase of informatio n abou t the network resource s within a global en terprise, includin g network s, users , subgroup s, se rvers, volumes and pr inters. Unl ike the bi nder y , w hic h was t he d irect ory s erv ice i n Net Ware 3.x, NDS[...]

124 GL-1010 Sc an Operator’ s Guide Orient atio n Orient ation r efers to the directio n a docum ent is la id out on a p age. A Portrait or ientat ion produc es a vert ical p age l ayout (i.e. , the p age hei ght is greater than wid th). A Landsca pe orient atio n produ ces a ho rizonta l page l ayout (i.e ., the p age wid th i s greater th an th[...]

GL-1010 Scan Op erator ’ s Guide 125 Private p rint Private Print is a p rinting m ode that a llows use rs to send a job from their workst ation, a nd then hold it u ntil the us er enter s a priv ate DIN from the copier to releas e and pr int the jo b. Proof prin t Proof Prin t is a prin t mode tha t allow s users to print onl y the firs t of a m[...]

126 GL-1010 Sc an Operator’ s Guide S tack Feed By pass A special pa per input u nit whic h can be used to f eed mo re than a s ingle sheet of s pecial p aper (s uch as e nvelope, thick p aper , etc.) for pri nt job . Subnet A range of IP addresses . Subnet Mask A numbe r that identi fies a sub network s o an IP addre ss can be shared by the loca[...]