Toshiba TF831/861 manual

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Welcome to your fax machine W elcome to your fax machin e 2 GB TOSHIB A TF 831/861 15 A B C D E F G H I J K L M N DISPL A Y Displays indications about the operating modes of your fax machine. Y our con- trol monitor for all function settings. Warning lamps If there is a malfunction on your fax machine, the lamp under the corre- sponding symbol will[...]

3 GB TOSHIBA TF 831/861 P reparation Preparation Contents Preparation Unpacking ................................................... 4 Remove transport: ...................................... 5 How to install the process unit: ................... 5 T o make a good impression: the toner pack 6 Connection to the mains ............................. 7 H[...]

4 GB TOSHIBA TF 831/861 P reparation Preparation The correct location for your fax machine is easily found: • near a 230 V AC socket*, • near a telefphone connection, ideally with a single line reserved for your fax machine. * No other equipment with high power consumption (such as a photocopier) or equipment which generates electrical noise (s[...]

5 GB TOSHIBA TF 831/861 P reparation Preparation • Press the unlocking button and open the housing of your fax machine. • Remove the three cross-head screws which secure the laser unit. • Screw these screws into the three retainer holes. • Remove the remaining paper and plastic fittings. Remove transport fittings: How to install the process[...]

6 GB TOSHIBA TF 831/861 P reparation Preparation T o make a good impression: the toner pack When installing the machine for the first time or later when the message TONER LOW or TONER EMPTY is displayed, you must replace the toner pack in your fax machine. At the same time also replace the fixer cleaner . When replacing toner: Release the green Sto[...]

7 GB TOSHIBA TF 831/861 P reparation Preparation Now close the cover until it locks firmly into place. Never throw the old pack into an open fire. Use packaging from exchanged parts to ensure proper disposal as inorganic waste. CAUTION: In case you come into contact with toner: • Wash hands in cold water and clean thoroughly with soap. • Wash e[...]

8 GB TOSHIBA TF 831/861 P reparation Preparation Install the exit paper tray fits in the slots on the left side of the fax. How to insert the recording paper: Remove the paper cassette Insert a stack of A4 paper . Prepare the recording paper by flexing and fanning out the stack to separate the sheets. Place the paper so that it lies straight in the[...]

9 GB TOSHIBA TF 831/861 P reparation Preparation Insert memory card(s) 1. Switch your fax machine OFF . Stack memory is deleted when a memory expansion is inserted. Please ensure that, before the memory expansion is inserted, the memory display is 100 % in order to prevent the transmission job being lost. 2. Open the housing cover . 3. Remove the c[...]

10 GB Installation Installation TOSHIBA TF 831/861 The M key activates the menu and moves the highlight bar up. The N key moves the highlight bar down. The P key selects the appropriate submenu level. The O key selects the superior menu level. Once a menu item has been selected with the highlight bar via these control keys, it is activated by press[...]

11 GB Installation Installation TOSHIBA TF 831/861 Enter user name In order to ensure that a transmitted fax document can also be uniquely identified, a transmission header is printed on the top 5 mm of the document. This transmis- sion header contains various items of information, incl. the user name and the sender ID of the fax machine which tran[...]

12 GB Installation Installation TOSHIBA TF 831/861 Replace character: Move the highlighting to the appropriate position and proceed as detailed under the procedure for entering a new charac- ter . The character is then overwritten. Insert character: Press the INSERT key before you insert a character . T o exit this mode, press the INSERT key again.[...]

13 GB Installation Installation TOSHIBA TF 831/861 Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format: Example: +44-2131-12345678 Fax number Space (to improve legibilitly) Area code (without initial 0) Co[...]

14 GB Installation Installation TOSHIBA TF 831/861 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item The current dialling method is highlighted Select a menu item The current connection type is highlighted Continue with “Connection to main line / P ABX’s” Go to A Go to B EXCHANGE PSTN EXCHANGE P ABX 15-03 -9[...]

15 GB Installation Installation TOSHIBA TF 831/861 A PSTN P ABX B Select a menu item P ress STOP , return to standby mode Select a menu item Make your selection Select a menu item Example: digit Enter the digit(s) for obtaining public line Example: 0 Confirm with ST ART P ress STOP , return to standby mode 1 .P ST N 2 .P A B X SE T EXC HAN GE TYP E[...]

16 GB Installation Installation TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % 2 .LI ST S 4 .M E NU LI ST 3 .I NST A LLA T I O N 1 . C O MM. O P T I O N S Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Select a menu item P ress STOP , return[...]

17 GB Installation Installation TOSHIBA TF 831/861 Set date and time Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure. Standby mode Start the menu The first 4 menu items are displayed. Select a[...]

18 GB Reception of documents Reception of documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % 2 .LI ST S 4 .M E NU LI ST 3 .I NST A LLA T I O N 1 . C O MM. O P T I O N S // AUT O R E C E IV E MO D E 1 .A U T O R E CE I VE 2 . M ANUA L R ECEI V E RI NG DE LA Y = ( 0 1 - 0 5 [...]

19 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Reception reduction Y our fax machine uses A4 paper. For technical reasons the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document (max. 90%). This means that the received image may be slightly compressed. In general, this ef[...]

20 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Memory reception Under certain circumstances, the machine cannot print out any further incoming copies: • If there is no recording paper • If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine.[...]

21 GB Reception of documents Reception of documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % 2 .LI ST S 4 .M E NU LI ST 3 .I NST A LLA T I O N 1 . C O MM. O P T I O N S SECURE RX In the SECURE RX mode, the fax ma- chine is ready to receive documents, although the incoming [...]

22 GB Reception of documents Reception of documents TOSHIBA TF 831/861 A2 SECURI TY COD E ENTRY nnnn C U R RE NT C O D E Make your selection for (old) security code Enter the old security code Confirm with ST ART Make your selection for new security code Enter the new security code Confirm with ST ART Make your selection 1. Enter / edit security co[...]

23 GB Reception of documents Reception of documents TOSHIBA TF 831/861 B Activate / deactivate Secure RX SECURI T Y CO DE= nnnn Make your selection for the current security code Enter the current security code Make your selection for configuration of Secure RX 1. Configure and activate Secure RX 2. Deactivate Secure RX Select a menu item Make your [...]

24 GB Reception of documents Reception of documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Activate and deactivate Secure Rx Y ou can also activate the Secure Rx mode outside the set period, if for in- stance staff leave the office early . Y ou can also deactivate the Se[...]

25 GB Reception of documents Reception of documents TOSHIBA TF 831/861 2 .LI ST S 4 .M E NU LI ST 3 .I N ST A LLA T I O N 1 . C OMM. OP T I O N S Correct sequence print- out If more than one document is transmitted, it is normal to start with the first page. As received copies are printed out face-up, this means that the received stack of documents[...]

26 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Multiple printout As your fax machine handles all reception jobs via its memory , it is possible for several copies instead of merely one copy to be printed out (up to 99). This means that the operator does not have to go to the photocopier . Please note that great strain is pla[...]

27 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Delete reception It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. The LINE 1 and LINE 2 lamps do not provide any specific information in this respect. Y ou can only identify that a document is being received after you [...]

28 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Reception protection The process of receiving documents is not subject to any restriction in principle. However , if reception protection is acti- vated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. The[...]

29 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Local copy Y ou can use your fax machine to make one or more copies (up to 99). Y ou can select a sorter function if several copies of various documents are to be made simultaneously . The copies are sorted and reproduced in the sequence in which the original documents were in- [...]

30 GB Reception of documents Reception of documents TOSHIBA TF 831/861 Copy reduction If the document to be copied is 10 mm larger than A4 format, the additional length is automatically printed on a sec- ond page. If you wish to prevent a second page from being printed, you can activate the copy reduction facility . In this case, the copy is reduce[...]

31 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Document format The following table gives you an idea of the documents your fax machine can handle. Please note: • Documents longer than 420 mm can only be loaded manually . • If you load several sheets at one time, they should all be of the same size and paper quality . Problem d[...]

32 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Automatic fax mes- sages T o send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automati- cally established. The fax machine reads the documents into memory and then transmits them. The advantage for the user: The docu- ment fee[...]

33 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Stack mode A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax ma- chine: All [...]

34 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 OUTPUT JOB NO. 99 JOB NO. 98 JOB NO. 98 JOB NO. 97 JOB NO. 96 JOB NO. 95 JOB NO. 94 JOB NO. 93 JOB NO. 92 JOB NO. 91 JOB NO. 90 JOB NO. 99 JOB NO. 98 JOB NO. 98 JOB NO. 97 JOB NO. 96 JOB NO. 95 JOB NO. 94 JOB NO. 93 JOB NO. 92 JOB NO. 91 JOB NO. 90 LINE TRANSMISSION Some jobs of the s[...]

35 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Important transmission The stack of your fax works according to FIFO (first in - first out). This situation can be compared to a queue: The most recently entered job has to wait the long[...]

36 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Direct transmission In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted (see page 33 ). If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray witho[...]

37 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Standby mode Load original Remember: Printed side face down Document ready Activate alphabet dial Make your selection for the alphabet dial number Enter the alphabet dial number Example:[...]

38 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % T ransmission one-touch dial One-touch dialling provides you with a very easy method of dialling the number of your partner . Y our can assign any fax numbers to 69 keys. Y ou need to pr[...]

39 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E RESID UA L M EM ORY 10 0 % EN TER TEL N UM BER 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % F axing with telephone directory This type of dialling is similar to the process of sear[...]

40 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Single multi-address transmission If you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a single free group . . . . . The group is cancelled after the procedure is completed. Up to 309 users can be grouped together in t[...]

41 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Stored broadcast If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need.Y ou can store 50 different group of your choice. Additional you can assign each group to a one-touch dial key . M[...]

42 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Monitoring (direkt) If the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in speaker . This provides you with an additional acoustic check of the call establishment proce- dure. This is a valuable asset whenever a call is not es[...]

43 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Monitoring (Job) If the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in speaker . This provides you with an additional acoustic check of the call establishment proce- dure. This is a valuable asset whenever a call is not estab[...]

44 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Set resolution In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. Y ou can also adjust the resolution to suit the particular document[...]

45 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % Set contrast Where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted. In such cases, you should set the [...]

46 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % T ransmission options, ECM on/off Y our fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility , this permits error -f[...]

47 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % T ransmission options, number of pages Before sending a document, you can use this option to enter the number of pages being sent. The until will compare the number of pages actually sent[...]

48 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 T ransmission options, protected transmission The transmission of documents is re- stricted! Y our are now able to transmit only to fax machines whose code has been stored as a fax number in your alphabet dial memory . Y ou can thus trans - mit your documents only to certain part- ner[...]

49 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % T ransmission options, reduced speed When documents have to be transmitted overseas or if the error ratio increases, you should reduce the transmission speed in order to avoid errors. As [...]

50 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 T ransmission options, send cover sheet The cover sheet is a form which is placed in front of your fax transmission. It is used as a tool to enable an incoming fax to be classified more easily . The information on the cover sheet is entered via the numeric keypad (see page 11 ). If yo[...]

51 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 T ransmission options, transmission stamp (if installed) If a document has been successfully transmitted, the transmission stamp prints a symbol on your document. Please ask your TOSHIBA dealer for the transmission stamp. If the transmission stamp is enabled in the basic setting (see [...]

52 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Chain dialing When dialling unabbreviated numbers, the number can be made up of various parts. Y ou are able to combine all forms with each other: • One-touch dialling (see page 75 ) ?[...]

53 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Redial If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 113 ). One reason may be that the other fax machine is busy . In this case, it would make sense to call your partner again at a later time. This is done automatically by[...]

54 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT Resend (retained job) If your fax machine is set to retain a job (see page 100 ) you can resend this job by the following procedure. Because an incomplete job is frequently attributable to a wrongly entered fax nu[...]

55 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT after 5 seconds RECOVERY TRA NS M I T [EN TER]: S TART [ GH ] :S E A RC H [CA NCEL ] : DE L ETE SI NG LE T RA N SM I T F I LE NB R = 0 0 8 21-03-97 19:33 T oshiba Europa / SI NG LE T RA N SM I T 21-03-97 19:45 BOND F[...]

56 GB T ransmit documents T ransmit documents TOSHIBA TF 831/861 Cancel transmission If you enter the wrong fax number or if you have dialled the wrong fax partner , the relevant job has to be cancelled. It is important to distinguish between a job which is read into memory (stack mode, page 33 ) or transmitted directly (direct transmission, page 3[...]

57 GB Polling Polling TOSHIBA TF 831/861 Reserve polling General: The polling procedure is used for receiving a document. The difference between polling and “normal” reception is that the call is established by the person wishing to receive the document, and that the call charges are incurred by the person receiving the document. More and more [...]

58 GB Polling Polling TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % P olling protection Polling reserved in this manner is not protected. I.e. every fax machine which has a polling facility is able to poll docu- ments from your machine. The polling protection facility is activa[...]

59 GB Polling Polling TOSHIBA TF 831/861 Reserve polling, perma- nent (general infobox) With permanent polling, the document is retained in the memory of the fax ma- chine so that it can be constantly polled. “FAX on DEMAND” can be configured in this way . Items of information such as weather report, current price lists, stock market news, traf[...]

60 GB Polling Polling TOSHIBA TF 831/861 Reserve polling, append documents When a document has already been reserved for polling, you can append additional documents or replace these documents. This means that the operator is able to make additions without previously having to cancel the entire job. 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L [...]

61 GB Polling Polling TOSHIBA TF 831/861 Cancel polling reserva- tion If you have reserved a document for polling, you can cancel the reservation as follows: Standby mode Press the JOB CANCEL key Make your selection for cancel operation Select a menu item Make your selection for selecting the required job The first available job is displayed. Pleas[...]

62 GB Polling Polling TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Single polling If your fax partner has reserved a document for polling, you can poll the document using the procedure described in the following. If you would like to use the delayed polling delayed polling del[...]

63 GB Polling Polling TOSHIBA TF 831/861 Multiple polling It is not only possible to poll documents from a single fax machine; you are also able to use your fax machine to poll documents from several fax machines. Y ou are able to define up to 309 fax partners using any combination of the following: • User-defined fax numbers • Alphabet diallin[...]

64 GB Polling Polling TOSHIBA TF 831/861 A B WITH TOSHIBA CODE STA RT nnnn SECURI T Y CO DE= Multiple polling is stored and carried out as a job. Enter the TOSHIBA code Confirm with ST ART Multiple polling is stored and carried out as a job. M U L T I P OLLI NG WITHOUT PROTECTION[...]

65 GB Polling Polling TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 77 % Cancel polling The process of polling a document is also a job. Proceed as follows if you wish to cancel this polling job: Standby mode Press the JOB CANCEL key Cancel menu is displayed Select a menu item Make yo[...]

66 GB Polling Polling TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Program Continous P olling The polling procedure is automated with the program continuous polling. During a defined period, your fax machine calls one or more stations in order to poll a docu- ment from the sta[...]

67 GB Polling Polling TOSHIBA TF 831/861 Make your selection for the numbers of fax partners to be served with program continuous polling. Enter ... • User-defined numbers (see page 32 ) • Alphabet dialling numbers (see page 70 ) • T elephone directory function (see page 39 ) • One-touch dial keys (see page 75 ) Confirm with ST ART Make you[...]

68 GB Polling Polling TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E RESID UA L M EM ORY 10 0 % 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % EN TER TEL N UM BER 1 . C O MM. O P T I O N S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M E NU LI ST / R / Reverse direction With the rev[...]

69 GB Polling Polling TOSHIBA TF 831/861 B STA RT nnnn T U R NA RO U ND P O LL SECURI T Y CO DE= RESI DU A L M EM O RY 1 00 % EN TER TEL N UM BER CO M M . RE SERVA TI ON ST A RT Enter the TOSHIBA codes Confirm with ST ART Make your selection for fax number , alphabet dialling, one - touch dial or telephone directory . Confirm with ST ART The docume[...]

70 GB Store numbers Store numbers TOSHIBA TF 831/861 Alphabet dial memory The alphabet dial facility enables you to enter a single “address” instead of the fax number of your partner (which is fre- quently a long number). This “address” can be any number between 1 and 999. The real fax number is stored under this “address”. With frequen[...]

71 GB Store numbers Store numbers TOSHIBA TF 831/861 Make your selection for name Enter the name (see scheme page 11 ) -and / or- skip with ST ART Confirm with ST ART Make your selection for options YES: See alphabet dial options page 72 NO: See below Select a menu item Assign the alphabet dial number to the one-touch dial key (see page 75 ) For fu[...]

72 GB Store numbers Store numbers TOSHIBA TF 831/861 Alphabet dial options Apart from numbers and names, it is also possible for additional options to be as- signed to an alphabet dial memory posi- tion: Delayed Comm The fax partner is linked to a specific transmission time with this option, e.g. for fax partners in other time zones; this ensures t[...]

73 GB Store numbers Store numbers TOSHIBA TF 831/861 Modify ABB numbers If you wish to modify the contents of an alphabet dial number , all you have to do is simply enter the corresponding alphabet dial number (see under “ Alphabet dial number”). If this number has already been used, a further selection option is dis- played. All stored data ca[...]

74 GB Store numbers Store numbers TOSHIBA TF 831/861 Delete ABB numbers If you want to delete ABB numbers just enter them. If it is already assigned, you can select how to proceed (Example:ABB, NBR. 7, name TOSHIBA): Please refer to page 70 for the procedures as described under “Enter alphabet dial number ” Display message for existing alphabet[...]

75 GB Store numbers Store numbers TOSHIBA TF 831/861 33335 333335 333335 333335 33335 One-touch dial keys The one-touch dialling facility is a very easy method of dialling your partner . Y ou can store fax numbers on 69 keys. Y ou need only press one key in order to dial your partner . T wo options are available. 1. Direct configuration of one-touc[...]

76 GB Store numbers Store numbers TOSHIBA TF 831/861 ID N AME = ( MAX 20 ) ID N AME = ( MAX 20 ) n STA RT C OMM . OPTION ? 1 .Y E S 2 .NO O NE T O U CH = 4 0 O NE T O U CH = 4 0 BROWN EN TER A BB. N UM BER O R P R ES S [B AC K]: T O PR EV IOUS STO P [STOP]:TO C OM PL ETE Make your selection for name Enter the name (refer to page 11 for diagram) -an[...]

77 GB Store numbers Store numbers TOSHIBA TF 831/861 Cancel one-touch dial keys If you wish you cancel the contents of a one-touch dial key , simply enter the corre - sponding one-touch dial key in the menu (see under one-touch dial keys). If this one-touch dial key is already being used, a further selection option is displayed (example: one-touch [...]

78 GB Store numbers Store numbers TOSHIBA TF 831/861 999 421 338 333 240 235 • • • 4 3 2 1 Alphabet dial memory GROUP XX OT XX ONE TOUCH KEY 3 3 3 3 3 3 5 Define groups If you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. Y ou are permitted to define 50[...]

79 GB Store numbers Store numbers TOSHIBA TF 831/861 ST A RT G RO U P NB R = 0 4 4 4 EN TER A BB. N BR OR [ E NT E R] TO C O M P LET E ST A RT P RES S ON E TOUCH KEY G RO U P NB R = 0 4 4 4 [ E NT E R] :T O SK I P T O EN T E R O R ST A RT EN TER GR OUP N UM BER O R P R ES S [B AC K]: T O PR EV IOUS [STOP]:TO C OM PL ETE STO P Confirm with ST ART Ma[...]

80 GB Store numbers Store numbers TOSHIBA TF 831/861 Edit groups If you wish to edit the contents of a group, simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is dis- played. All stored data can be overwritten or skipped using the ST ART key . (Example: grou[...]

81 GB Store numbers Store numbers TOSHIBA TF 831/861 Cancel groups If you wish to cancel a group , simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is displayed. (Example: group number: 444, name: Supergroup) Refer to page 78 for procedure as described under[...]

82 GB Report prints Report prints TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Program selection list The program selection list provides you with a complete overview of the menu system for your fax machine. It is the only list which can be selected via the main menu item. 1 .[...]

83 GB Report prints Report prints TOSHIBA TF 831/861 The various transmission reports and related options: T ransmission report printed out after every transmission in the “ direct transmission mode”. Setting: • Always printed out • Printed out only if transmission is errored Printed out after every memory transmission. Setting: • Always [...]

84 GB Report prints Report prints TOSHIBA TF 831/861 Y ou can also subsequently request the transmission report for the previous 40 transmissions: 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 77 % Standby mode Open the one-touch dial cover Press the Shift key and then the corresponding function key Mak[...]

85 GB Report prints Report prints TOSHIBA TF 831/861 T ransmission and reception journal Y our fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissions. Y ou can also manually request the journal at any time. Y ou should [...]

86 GB Report prints Report prints TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % Reservation list This list illustrates the status of stack memory (see page 33 ). It contains all jobs which have not yet been completed. Standby mode Open the one-touch dial cover Press the Shift k[...]

87 GB Report prints Report prints TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % The dial number lists The dial number lists are made up of the following lists: • Alphabet dial numbers • Group numbers • One-touch dial numbers • Relay numbers Select a specific list or all [...]

88 GB Report prints Report prints TOSHIBA TF 831/861 ONE TOUCH NUMBER INFORMATION TIME : 03.03.97 14:23 TEL NUMBER1 : +44-1234567890 TEL NUMBER2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861 OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP 0 1 GROUP.NBR. 0001 2 9 ABB. NBR 0 0 2 GROUP NUMBER INFORMATION TIME : 03.03.97 1[...]

89 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % Delayed fax job Y ou can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges. Again, it [...]

90 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Set transmission header position The transmission header contains the code, the name, time of transmission and the current page number . Normally it appears in the top 5 mm of the incoming copy . If this area contains important information this information is overwritten by the transmiss[...]

91 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % 1 . C OMM. OP T I O N S 2 .LI ST S 3 .I N ST A LLA T I O N 4 .M E NU LI ST STO P Reception trailer (RTI) Y ou can activate the reception trailer facility to ensure that reception of a docume[...]

92 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % 1 . C O MM. O P T I O N S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M E NU LI ST Call redial If the machine is not able to transmit a fax job, the job is retained in memory and the machine attem[...]

93 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % 1 . C OMM. OP T I O N S 2 .LI ST S 3 .I N ST A LLA T I O N 4 .M E NU LI ST STA RT STO P Set ringer volume An incoming call sets off the ringer via the speaker . Y ou can adjust the volume of[...]

94 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 P ower saver (stand by) The printer unit of your fax machine requires a heat source of approx. 170° C in order to be able to print out documents immediately . This heat source is heated at specific intervals in order to maintain the temperature at the required level. This consumes elect[...]

95 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Cost centre manage- ment Y ou can allocate any four-digit number to your fax transmissions. This number under the corresponding item in the transmission journal identifies the appropriate job. In this way , special transmission jobs can be linked to specific cost centres. If this functio[...]

96 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Make your selection for the department code 1: Enter department code 2: Clear and cancel department codes Select a menu item Make your selection for the department name (this name appears in the transmis[...]

97 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Modify or delete a department Can only be accessed via master code. Standby mode Enter master code (!) confirm with ST ART Start the menu The first 4 menu items are displayed. Select a menu item Make your selection for the department code (this menu is available only if the master code i[...]

98 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % 1 . C O MM. O P T I O N S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M E NU LI ST // STA RT 1 .Y E S 2 .NO DEPT C ODE EN T RY Disable department code If the department code is disabled, the previ[...]

99 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Cover sheet The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily . Y ou are able to choose between a “nor- mal” cover sheet which sets out the information in text form and a “pers[...]

100 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Retain jobs If a job cannot be transmitted because for instance the partner fax is busy , your fax machine attempts to redial the number at regular intervals of approx. 2 minutes*. After the XXth* redialling, the job will be automatically deleted from the stack and a transmission report[...]

101 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Query job status The two status lamps LINE 1 and LINE 2 indicate whether your fax machine is active at any particular time. If you require more precise information concerning this activity , you can query the current status of the machine. This status query also enables you to cancel th[...]

102 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Line 2 mode (option) If the second line (option) is installed in your fax machine, you can use a different configuration for this second line: setting: TX/RX RECEPTION ONL Y TIMER Practical information: The second line is also used as a trans- mission line by the fax machine. If you hav[...]

103 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % 1 . C OMM. OP T I O N S 2 .LI ST S 3 .I N ST A LLA T I O N 4 .M E NU LI ST // Basic setting, document length In the basic setting of your fax machine, the document length is limited to one [...]

104 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Basic setting, resolution and contrast The basic setting of contrast and resolu- tion can be changed. Please read pages 44 et seq . for information concerning contrast and resolution. Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Display the basic [...]

105 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Basic setting, ECM (er- ror correction mode) Y our fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility , this permits error -free fax transmission. One effect linked with ECM is that the transmission time increases i[...]

106 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 15-03 -97 S AT 19: 5 6 T R AN S MIT AV AIL A B L E LO A D D O CU M E NT RESID UA L M EM ORY 10 0 % 1 . C O MM. O P T I O N S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M E NU LI ST // STO P 1 .ON 2 .OF F Basic setting, TX stamp (option) Each document that has been success- fully sent can be m[...]

107 GB A dvanced settings Advanced settings TOSHIBA TF 831/861 Additional paper cas- settes (optional) If the 250 sheet paper cassette is not adequate, you are able to install up to two additional paper cassettes (each holding 250 sheets). Please contact your TOSHIBA dealer for details. Divider sheet A divider sheet is automatically added after eve[...]

108 GB Possible problems Possible problems TOSHIBA TF 831/861 Diagnosis programs Y ou can use a diagnosis routine to check the key panel and the print unit of your fax machine. The following criteria can be tested: Key panel: • All LEDs are activated so that they flash at regular intervals. • All segments of the display are acti- vated so that [...]

109 GB Possible problems Possible problems TOSHIBA TF 831/861 B PRINTER TEST Print unit test Data entry prompt for type of printer test 1. T est image 2. Endurance test Select a menu item Document printed out The ensurance test cannot be terminated with the keypad. This test is terminated only when the paper cassette is empty! P ress STOP , return [...]

110 GB Possible problems Possible problems TOSHIBA TF 831/861 Display UPPER P APER EMPTY MIDDLE P APER EMPTY LOWER P APER EMPTY P APER EMPTY TONER LOW TONER EMPTY DRUM LIFE WARNING REPLACE DRUM CONFIRM PROCESS-UNIT PRINTER DISORDER LOAD DOCUMENT COMMUNICA TION ERROR SORRY NOT POSSIBLE LINE BUSY P AGE# MISMA TCH POLLING ERROR NOT ALLOWED NOW NOTIFY [...]

111 GB Possible problems Possible problems TOSHIBA TF 831/861 Error codes in journal If “TRANSMISSION ERROR” appears in the display of your fax machine, the error code describes the specific error . The same code is shown also in the journal and transmission report. Code 10 11 12 13 14 20 21/E0/E6 22 23 30 32 33 42 50 Cause No recording paper P[...]

112 GB Possible problems Possible problems TOSHIBA TF 831/861 Code 53 80/B0/D0 81/B1/B9 82 83/84/85/C1/C2 86/D2 87 Cause Wrong codeword Communication error Compatibility error T raining error Image error Line error Image cannot be saved How to correct A document has been retrieved with the wrong codeword (see page 58 ). Bad line. The document has p[...]

113 GB Possible problems Possible problems TOSHIBA TF 831/861 ... and solutions If the display gives an error message, clear the fault and delete the display with STOP . Check there is power on the machine. The 7 must be switched on (see page 4 ). Use acceptable documents only (see page 31 ). Close the cover . It should be firmly lock ed in place o[...]

114 GB Possible problems Possible problems TOSHIBA TF 831/861 Problem Y ou press ST ART to receive an document. But you receive nothing. Y our recording paper is not fed out. The dcoument received is difficult to read. Y ou receive a completely blank document. The document received is partially printed. Y ou can send fax messages without any proble[...]

115 GB Possible problems Possible problems TOSHIBA TF 831/861 Cleaning document scanner Never use abrasive materials to clean your fax machine - they could cause damage. If documents transmitted are difficult to read, the document scanner must be cleaned. Y ou can easily tell when: Make a test copy of the document on your fax machine and compare th[...]

116 GB Possible problems Possible problems TOSHIBA TF 831/861 How to clear a recording paper jam After opening the upper cover and side cover of the housing, you will see the possible locations where the paper may be jammed: Remove the paper from here without applying force... ... or from underneath the process unit. Do not touch any parts inside t[...]

117 GB Possible problems Possible problems TOSHIBA TF 831/861 15-0 3-97 S AT 19: 56 TR AN S MI T AV AIL ABL E LO A D D O CU M E NT RESI DU A L M EM O RY 1 00 % Remote maintenance (COMLINE) Y our fax machine permits remote diagnosis. This means that the internal settings can be read and changed via a telephone line. In order to ensure that data prot[...]

118 GB Possible problems Possible problems TOSHIBA TF 831/861 UK Connection information W e declare, that TOSHIBA is using mark in compliance with EN 50 082-1, EN 55 022/B and EN 60 950 This TOSHIBA Facsimile T ransceiver is intended for connection to public telecommunication services as follows: By using the cable described as TEL LINE CABLE in th[...]

119 GB Possible problems Possible problems TOSHIBA TF 831/861 Index Alphabet dialling ........................... ,70et seq. Broadcast ...................................... ,40et seq. Call redial ................................................. ,53 Cancel alphabet dial numbers ................. ,74 Cancel job .....................................[...]