Xerox 019-6402 manual

Xerox 700 Digital Color Press with Integrated Fiery ® Color Server Pr inting fr om Windo ws[...]

© 2008 Electronics for Imaging, Inc. The information in this publication is co vered under Legal N otices for this product. 45072733 21 April 2008[...]

C ONTENTS 3 C ONTENTS I NTR ODUCTION 5 T erminology and conventions 5 About this document 6 Setting up printing 6 Use r s of twa re 7 Syste m requir ements 7 I NSTALLING P RINTER D RIVER S 8 Installing printer driver s by P oint and Print 8 Downloading printer driv ers using W ebT ools 10 Installing printer drivers 12 Installing and connecting to a[...]

C ONTENTS 4 P RINTING U TILITIES 26 Configuring the connection for Job Monitor 26 E-mail Service 27 Pr inting using an e-mail client 28 Managing print jobs with e-mail commands 30 Printing from a USB device 31 FTP printing 32 P RINTING 33 Printing from applications 33 Setting options and printing 33 Using pr esets 40 Customizing the Basic icon 44 R[...]

I NTRODUCTION 5 I NTR ODUCTION This document describes how to install the prin ter drivers and printer descri ption files for the Xerox 700 Digital Color P ress with Integrated F ier y Color Server and how to set up printing from Microsoft Windo w s computers. It also de scribes several printing utilities and how to print to the Xerox 700 Digital C[...]

I NTRODUCTION 6 About this document This document cov ers the follo wing topics: • Installing printer files on Windows computers • Setti ng up printing c onnec tions on Windo ws computers • Installing I ntegrated F ier y Color Server printing utilities • P rinting from Windows computers Setting up printing The followi ng table lists the pr [...]

I NTRODUCTION 7 User so ftwar e The following table lists the user softwar e that is described in this document. This is the user software you need for setting up basic printing on the F iery . Other documents may describe other user software depending on what you ar e trying to accomplish. System r equirements F or detailed system requirements, se[...]

I NSTALLING P RINTER D RI VERS 8 I NSTALLING P RINTER D R I VERS This chapter describes the pr ocedures for inst alling printer drivers on a computer using a supported version of Windows. F or the Windo ws versions supported, see “T erm inol ogy and conventions ” on page 5. Installing printer drive rs and printer description fi les is the first[...]

I NSTALLING P RINTER D RI VERS 9 B EFOR E YO U BEGIN Ask your I ntegrated F ier y Color Server admini strator to do the following in Setup on the Integrated F iery Color Ser ver: • Assign the Integr ated Fiery Color Server a valid IP address . Ask the administrator for the IP addr ess or DNS name because you need it in the following procedure. ?[...]

I NSTALLING P RINTER D RI VERS 10 Y ou must now create a printer port and insta ll the printer driver from the U ser Software DV D. N OTE : Y ou cannot use P oint and P rint to install the driver and configur e the printing connection to the Integrated F iery Color Server in a single procedure. 4 Windows 2000: Click Start, choose Settings, and then[...]

I NSTALLING P RINTER D RI VERS 11 T O DOWNLOAD PRINTER DRIV ER FILES WITH W EB T OOLS 1 Start your Internet or intranet br ow ser and type the DNS name or IP address of the Integrated Fiery Color Server. 2 Click the Downloads tab . 3 Click the link for the item that you want to install. F or Windows printer drivers, click the Prin ter F iles link u[...]

I NSTALLING P RINTER D RI VERS 12 F or instr uctions on installing the prin ter driver for Windows 2000/XP /Server 2003/Vista, see “T o install and complete the print connection for W indows ” on page 12. F or m ore information, see W ebT ools Downloads H elp. Installing printer driver s The following procedures describe installing th e printer[...]

I NSTALLING P RINTER D RI VERS 13 • Integrated F iery Color Server is not configured properly . • IP address is not correct. If you encounter one of the situations mentione d, you can continue to set up the port by configuring the port manually . See “T o set up S tandard TCP/IP P ort (Raw or LPR) for Wind ows” on page 19 and follow steps 1[...]

I NSTALLING P RINTER D RI VERS 14 13 Type a name f or the Integrated Fiery Color Serv er in the Printer name field, indicate whether you w ant to make it the def ault printer , and click Next. This name is used in the P rinte rs window and the queues window . 14 Fo llow the on-scr een instructions . Do not share the printer and do not print a T est[...]

I NSTALLING P RINTER D RI VERS 15 Installing and connecting to a virtual printer A virtual printer allows you to print to the I ntegrated F ier y Color Server using a predefined set of job settings. Y ou do not have to set pr int options manually . Before you can print to a virtual printer , the administrator must create and configure the virtual p[...]

I NSTALLING P RINTER D RI VERS 16 10 Type the name o f the DVD driv e and brow se to the PrntdrvrPs_drvrWin_2K_XP_VIST A folder . 11 Make sur e “Oemsetup.inf” or “Oem setup” is selected and click Open. 12 V erify that the path is corr ect in the Install From Disk dialo g box and click OK. 13 Fo llo w the on- scr een instruction. The virtu[...]

I NSTALLING P RINTER D RI VERS 17 3 T o delete a printer , select the check bo x ne xt to the printer name a nd click Delete the Selected Printers . T o delete all the installe d printer driv ers, select th e Delete All Printe r Driver s check box. 4 Click OK to delete the selected printer driver(s). 5 When y ou finish deleti ng printer driv ers , [...]

S ETTING U P P RINTING C ONNECTIONS 18 S ETTING U P P RINTING C ONNECTIONS T o print from Windows computers, you or th e administrator must perform the follo wing tasks if you want to set up a connection other than port 9100: • Set up network servers, if any . • Set up the I n tegrated F ier y Color Server to accept print jobs from your compute[...]

S ETTING U P P RINTING C ONNECTIONS 19 Completing Standar d T CP/IP P ort (Raw or LPR) printing connections After you install the P ostScript and printer driver files, you can add or configure the setup for the S tandard T CP /IP P ort (Raw or LPR) connection as follows: • P repare the I ntegr ated F ier y Color Server to accept print jobs using [...]

S ETTING U P P RINTING C ONNECTIONS 20 4 T o add a new port, click A dd Port. T o change the port settings, proceed to step 10 . 5 Windows 2000/XP/Server2003: Select Standard T CP/IP P ort from the list of A vailable port types and click New P ort Type . Window s Vista: Double-click Standard T CP/IP P ort from list. The Add S tandard TCP/IP P rinte[...]

S ETTING U P P RINTING C ONNECTIONS 21 10 Click Configure P ort on the Ports tab o f the Properties dialog bo x. The Configur e S tandard T CP/IP P ort M onitor dialog box appear s. 11 T o use LPD printing, select LPR in the Protocol ar ea and LPR Byte Coun ting Enabled in the LPR Settings area. N OTE : Y ou can also proceed without selecting LPR B[...]

S ETTING U P P RINTING C ONNECTIONS 22 Completing IPP connections With Internet P rinting Protocol (IPP), print jobs are sent to the Integrated F ier y Color Server over the I nternet. Before you begin, perform the following tasks: • Make sure the I n tegrated F ier y Color Server is configured for TCP/IP pri nting and IPP printing. F or more inf[...]

S ETTING U P P RINTING C ONNECTIONS 23 N OTE : The URL for the printer is not case-sensitive. 5 Click Next. The Connect to P rinter dialog box appears. 6 Click OK. The Add P rinter Wizard dialog box appears. 7 If you ar e installing the P ostScript printe r for the first time , follo w the procedur e “T o install and complete the print connection[...]

C ONFIGURING I NSTALLABLE O PTIONS 24 C ONFIGURING I NSTALLABLE O PTIONS After you complete the printer driver installa tion, you must configur e the Integrated F iery Color Server for the options installed on the di gital pr ess to allow the Integrated F iery Color Server to take advantage of the digital pr ess options. Configure the options manua[...]

C ONFIGURING I NSTALLABLE O PTIONS 25 Configuring installed options and updating print options settings automatically If you enabled a T CP/IP network, you can automa tically update your printer driver to reflect the options currently installed on the digital pres s. When the printer driver is first installed, the options reflect the default settin[...]

P RINTING U TILITIES 26 P RINTING U TILITIES In addition to printing jobs from the I n tegr ated F ier y Color Server printer driv er , you can print jobs using the following utilities: •J o b M o n i t o r Y ou can view information about the print jobs sent to the Integrated F ier y Color Server. N OTE : J o b Monitor is automatically installed [...]

P RINTING U TILITIES 27 6 Select the Monitor my print job option. When you send your first print job to the Inte grated F ier y Color Server, Jo b M onitor opens a utility window and establishes a connection to the Integrated F iery Color Server. If you have installed and configured printer driv ers for more than one digital press, J ob Monitor aut[...]

P RINTING U TILITIES 28 • Manage jobs using an e-mail application. Y ou can manage your print jobs by submitting e-mail commands to the Integrated F ier y Color Server using e-mail. •S c a n t o E - m a i l . Y ou can scan a document and send it to an e- mail address as an attachment or URL. F or more information about S can to E-mail, see Util[...]

P RINTING U TILITIES 29 N OTE : If your attachment exceeds the file siz e limitation set by your e-mail system administrator , the e-mail is not sent. 5 Optionally , you can type text in the body of the message . That text is printed with the fil e . N OTE : HTML-formatted e-mail messages are not supp orted, and they might not print as they appear [...]

P RINTING U TILITIES 30 Managing print jobs with e-mail commands Y ou can manage your print jobs by submitti ng commands to the Integrated F iery Color Server using e-mail. Y ou can cancel a job, chec k job status, and get help on a job. When you send a command, the Integrated F iery Colo r Server returns an e-mail response. T O MANAGE PRINT JOBS W[...]

P RINTING U TILITIES 31 Printing fr om a USB de vice Y ou can print files on a USB device to the Integrated Fiery Color Server. T o do so, save files to the USB device and do wnload them directly to the Integrated F iery Color Ser ver. Y ou can print files that originated on Windo ws computers. Y ou can print files automatically from a USB devi ce [...]

P RINTING U TILITIES 32 FTP printing If FTP S ervices are enabled on the Integrated F iery Color Ser ver, the I ntegrated F iery Color Server is set up as an FTP ser ver . Y ou can send jobs to the Integrated F ier y Color Server using FTP printing. F or more information about configuring FTP Services, see Configur ation and Set up . Y ou can use a[...]

P RINTING 33 P RINTING This chapter describes printing to the Integr ated F ier y Color Server. Y ou can print from a networked Windows computer or a computer us ing Wind ows (WINS) printing. Y ou can also print to a file so that it can be printed at a remote location (see “Saving files to print at a remote location ” on page 53). In addition t[...]

P RINTING 34 T O SET PRINT OPTIONS FO R A SPECIFIC W IN DOWS PRINT JOB USING THE PCL OR P OST S CRIPT PRINTER DRIVER 1 Choose Print in your application. 2 Select the Integr ated Fiery Color Serv er as your printer and click Pr operties. 3 Click the Fiery Printing tab . The F ier y P rinting tab serves as the control cent er for all fr equently used[...]

P RINTING 35 5 In the Expert Color Settings dialog box, click Update to display the current Integr ated Fiery Color Server settings. If the U p date button does not appear , make su re th at th e T wo -W ay C o mmunication option is selected, as described in “Configuring installed option s and updating print options settings automatically ” on [...]

P RINTING 36 9 Type instructions to the oper ator about the job in the Instructions field. These instructions are displaye d in Command W orkS tation, but do not appear in the J ob Log. These instructions can be edited by the operator . 10 Type a user name and passwor d in the User Authentication ar ea. The user name that you type in the U ser Auth[...]

P RINTING 37 N OTE : With the E-mail N otification feature enable d in the printer driver as described in “T o enable T wo-W ay Communication ” on page 25, you receiv e an e-mail notification after your job is printed or when a printing error occurs. T O SET DEFAULT PRINT OPTIONS FOR W IN D OWS PRINT JOB S USING THE P OST S CRIPT PRINTER DRIVER[...]

P RINTING 38 Adding and editing watermark s The Windo w s printer driver pro vides the watermarks feature. This feature allows you to select from a list of available watermar ks; create new w atermarks; edit text, font, font si ze, color , position, and orientation of th e watermark; delete the currently selected watermark; and specify other settin[...]

P RINTING 39 2 Select a watermark from the menu and click Edit. The Edit W atermark dialog box appears. 3 Specify F ont and Size o f the te xt in the W atermark T e xt area. 4 Specify an angle for the w ate rmark text in the Angle ar ea. Alternatively , you can click and hold one end of the watermark text in the preview area and drag it to the desi[...]

P RINTING 40 Using pr esets Saving print option settings to your hard disk enables you to load specifically configured settings for a particular job as a preset. Y ou ca n also share presets ov er a network, using the Import and Export features. T O CREATE A PR ESET 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Window s XP[...]

P RINTING 41 4 Under Pr eset, select a different preset. The preset is used until you select another one. N OTE : When you access the F ier y Prin ting tab from an application ’ s P rint dialog box and select a preset, the preset is used on ly for the current application session. If t he p re s e t yo u w a nt i s no t d i s pl a y ed , b u t y o[...]

P RINTING 42 4 Under Pr eset, choose Save and manage list o f Job T emp. The J ob T emplates dialog box appear s. 5 Click a name to select the saved preset that y ou want to export or back up. 6 Click Export. 7 In the Export Job T em plates dialog box, bro wse to select a folder in which to save the pr eset. 8 Enter a short file name for the e xpor[...]

P RINTING 43 7 Select the preset file and click Open. 8 Click OK to close the Job T emplates dialog box. N OTE : When you import presets, they appear in the P reset menu under the preset name, not the file name. In the preceding examples, the fi le present.sav (file name) was imported, but it appears in the P reset menu as P resentation (preset nam[...]

P RINTING 44 Customizing the Basic icon The Basic icon is on the F ier y P rinting tab. Y ou can customize it with the print options y ou use frequently . This saves time because you do no t have to open all of the other print option icons if you only want to set the options in Basic. Basic initially contains a default group of print options. Y ou [...]

P RINTING 45 4 Click the Basic icon and then click Customize . The Customiz e Basic V iew dialog box is displayed. The dialog box contains the shortcuts for print options. The print options that currentl y appear in Basic ar e listed under Current Sho r tcu t s. 5 T o add an option to Basic, selec t the desired option in the Av ailabl e Shortcuts l[...]

P RINTING 46 6 Type v alues for the other fields as needed an d then send your job to the Integrated Fiery Color Server. 7 Click OK. 8 Click OK. T O RET R IEVE A SECURE PRINT JOB 1 At the digital pre ss control panel, pr ess the All Services button. 2 Select W eb Applications. 3 Select Secure Print fr om the Main page . The Secur e P rint password [...]

P RINTING 47 Defining and printing custom page sizes With custom page sizes, you define the dimensions of a printed page. After you define a custom page size, you can use it from within an application without redefining it each time you print. When you cr eate custom page sizes, specify Width dimensions to correspond with the shorter side of your j[...]

P RINTING 48 T O DEFINE A CUSTOM PAGE SIZE WITH THE W I ND OWS P OST S CRIPT PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Window s XP: Click Start and choose Printers and F axes . Window s Server 2003: Click Start, choose Contro l P anel , and then choose Printers and Faxes . Window s Vista: Click the Start[...]

P RINTING 49 5 Specify option s to define t he custom pa ge size . Custom P age Size Dimensions: Spec ify the width and height of the print job . Unit: Select a unit of measurement for the print job. 6 Click OK to close the Enter Custom P aper Size dialog box. 7 Click OK to close the Printing Prefer ences dialog box. Y ou can now specify the custom[...]

P RINTING 50 T O DEFINE A CUSTOM PAGE SIZE WITH ALL W I ND OWS P CL PRINTER DRIVER S 1 Click Start. 2 Windows 2000: Choose Settings and then Printers . Window s XP: Choose Printers and Faxes . Window s Server 2003: Choose Settings and then Printers and Faxes . Window s Vista: Choose Control P anel and then double-click Pri nters . 3 Right click the[...]

P RINTING 51 T O EDIT A CUSTOM PAGE SIZE WITH ALL W I ND OWS PCL PRINTER DRIVER S 1 Click Start. 2 Windows 2000: Choose Settings and then Printers . Window s XP: Choose Printers and Faxes . Window s Server 2003: Choose Settings and then Printers and Faxes . Window s Vista: Choose Control P anel and then double-click Pri nters . 3 Right-click the In[...]

P RINTING 52 Vie wing the digital press status If you have enabled T wo-W ay Communication for your printer , you can monitor the sta tus of the printer , including the levels of consumable materials, such as paper and toner . F or more information, see Driver H elp. F or information about enabling T wo-W a y Communication, see “T o enable T wo-W[...]

P RINTING 53 Saving files to print at a re mote location If you do not have an I ntegrated F ier y Color Serv er onsite and are preparing files to take to a service bureau or other location, print the final fi les to the File port (a s opposed to one of the local ports). Y ou ca n also print to the F ile port to create a file to download using the [...]

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I NDEX 55 C ColorWise print options 25 custom page size, see defining a custom page size, printing a custom page size D default print options 37 defining a custom page size all Windows PCL printer drivers 47, 49 Window s 2000/XP/Server 2003/Vista 47 digital press status 52 Docs tab in W ebT ools 33 Downloads tab in W ebT ools 11 E E-mail N o tifica[...]

I NDEX 56 T TC P/IP connection 19 T wo-W ay Communication 25, 35 U USB device 31 U ser Authentication 36 V virtual printer installing using P oint and Print 15 setup 15 W watermarks adding and editing 38 W ebT ools Docs tab 33 Downlo ads tab 11 Wind ows IPP connection 22 LPR or P ort 9100 connection 19 printer driver , installing from User Software[...]