Xerox 3300MFP manual

Phaser ® 3300MFP User Guide Phaser ® 3300MFP Multif unction Print er[...]

© 2008 Xero x C or po ra ti on . All rig hts reserv ed. This ma nual is provided fo r informat ion purpose s only . All inf ormation included herein is subject to change without no tice. Xerox Co rp ora ti on is not responsibl e for any di rect or indirec t damage s, arising fro m or relate d to use of th is manu al. • Phase r 33 00MFP i s model[...]

C ONTENT S 1. Introduction Special feat ures ............. ................. ................. ................. ................. ................ ............. .......... ................. ............. 1.1 Printer overvi ew ............. ................. ................. ................. ................. ................ ............. ......[...]

Printing a document ............... ................. ................. ................. ................ ................. ........... ................. ................. 7. 1 Cancelin g a print job ........ ................. ................. ................. ................. ................. ............ .......... ................. ........[...]

13. Maintenance Printing re ports ................. ................. ................. ................. ................. ................. ........ ... ................. ................ .... 13.1 Clearing m emory .................... ................. ................. ................. ................ ................. ....... ...............[...]

i Safety Read these safety not es carefully before usi ng this product to ensure you operate th e equipment safely. Your Xerox pr oduct and suppli es have been des igned and test ed to meet stri ct safety requirements . These inc lude safety Ag ency approval, and compliance to established envir onmental standards. Please read t he following in stru[...]

ii • Never obstr uct ventilat ion openings. They are pr ovided to prevent overheat ing. • Never remove c overs or guards that ar e fastened with screws. There are n o operator ser viceable areas within these covers. • Never locat e the machi ne near a radi ator or any other h eat source. • Never push objects of any kind int o the ventilatio[...]

iii Quality St and ards The product is manufact ured under a registered ISO 9002 Qualit y system. If you need additional safety informati on concerning this XEROX product or XEROX supplied mat erials you may call the f ollowing number: EUROPE: +44 (0) 1707 353434 USA/CANADA: 1 800 928 6571 Safety S t andards EUROPE : This XEROX produc t is c ertifi[...]

iv Regula tory Infor mation CE Mark The CE mark applied to this product , symbolizes XEROX's declarat ion of confor mity with the f ollowing appl icable European Union Direct ives, as of the dates in dicated: December 12, 2006: Council Directi ve 2006/95/EC as amended. Approximati on of the laws of the member states related to low volt age equ[...]

v Illegal Copying Congress, by st atute, has forbi dden the copying of the following subject s under cert ain circumst ances. Penalties of fine or imprison- ment may be imposed on tho se guilt y of making such copies. • Obligatio ns or Securiti es of the Unite d States Government , such as: Certificat es of Indebtedness Coupons from Bonds Silve r[...]

vi For Fax Fun ction USA FAX Send Header Requirements: The teleph one Consumer Prot ection Act of 1991 makes it unlawful for any person to use a computer or other elect ronic devi ce, including a Fax machine, to send an y message unless s uch message clear ly contains in a margin at the t op or botto m of each transmit ted page or on the first page[...]

vii give the tel ecommunications company cause to re quest the user to disconnect the equipment. Users shoul d ensure f or their own protecti on that the electric al ground connecti ons of the power utility, t elephone lines and inter nal metalli c water pipe systems, if present, are conn ected together. Thi s precauti on may be particularly impor [...]

viii This product i ncludes cryptogr aphic software writte n by Eric Young(eay@cryp tsoft.com). This pr oduct includes soft ware writte n by Tim Hudson (tjh@crypt soft.com). Original SSLeay License Copyright (C) 1995-1998 Eri c Young (eay@cryptsoft.com) All rights reserv ed. This package is an SSL implementation wri tten by Eric Young (eay@crypt so[...]

ix Environmental Compliance USA Ener gy S tar As an ENERGY STAR ® par tne r, Xero x Co rpor ati on has determined that (the basic conf iguration of) thi s product meets the ENERGY STAR guidelines for energy effic iency. The ENERGY STAR and ENER GY STAR MARK are registered Unit ed States trademarks. The ENERGY STAR Office Equipment Program is a tea[...]

x contact your l ocal authoriti es. In the United States, you may als o refer to the El ectronic Industr ies Alliance web site: www.eiae.or g . W ARN ING: Perchlorate Materi al - This product may contain one o r more Perchlor ate-containing de vices, such as batteries. Speci al handling may apply, please see www.dt sc.ca.gov/hazar douswaste/ perchl[...]

1 .1 < Introduct ion> 1 Introd uction Thank yo u for pu rchasing this Xer ox multifun ctional p roduct. Y our machine provides printing, copying , scanning, and faxin g function s. This chapt er incl udes: • S pecial features • Printer overview • Finding m ore information • Selec ting a location Sp ecial features Y our new m achine is[...]

1 .2 < Introduct ion> Printer o verview These are the main com ponent s of your machin e: Front view 1 ADF (automa tic document fee der) 10 tray 1 2 document w idth guides 11 optional tray 2 3 document inp ut tray 12 multi-purpose tray 4 scanner lid 13 output support 5 document outp ut tray 14 USB memory port 6 control p anel 15 multi-purpose[...]

1 .3 < Introduct ion> Control p anel overview 1 Speed b uttons : Allow s you to sto re frequentl y-dialed fax numbers and emai l addresses and enter them with th e touch of a few buttons. 13 Exit : Send s you back to the upp er menu l evel. 2 16-30 : Allows y ou to shif t the s peed buttons to access numbers 1 6 through 30 . 14 Ligh ten/Dar k[...]

1 .4 < Introduct ion> Findi ng more inform ation Y ou can fi nd informa tion for s etting up and using y our mach ine from the followi ng resources , either pri nted or ons creen. Quick Inst all Guid e Provides information on settin g up your machi ne and, ther efore, be sure to follow the ins tructions in the guide to get the machi ne ready [...]

2 .1 < System setup> 2 System setup This cha pter gives you an overview o f menus a vailabl e on your machine and st ep-by-step in struction s for setting up the ma chine’ s system s. This chapt er incl udes: • Menu ov erview • Changi ng the displa y language • Setting the date and tim e • Changi ng the default mod e • Setting sou[...]

2 .2 < System setup> Changing the disp lay language T o ch ange the l anguage th at appears on the cont rol pan el, follow these steps: 1 Press Menu until Sys tem Setup ap pears on the b ottom lin e of the display and pr ess Enter . 2 Press Enter w hen Ma chine S etup appears. 3 Press the Scroll but tons until Language a ppears and p ress Ent[...]

2 .3 < System setup> Sett ing s ound s Y ou can co ntrol the f ollowin g sounds: • Key Sound : T urn s the key sou nd on or off. With this opti on set to On , a tone so unds ea ch time a k ey is p ressed. • Alarm Sound : T urns th e alarm so und on or of f. With t his option s et to On , an ala rm tone sound s when an error occurs or fax [...]

2 .4 < System setup> Correcting numbers or names If you ma ke a mis take wh ile enteri ng a numb er or name , press the le ft Scroll but ton to dele te the las t digit or character . Then ente r the correct number or c haracter . Inserting a p ause With som e telephon e systems, you must d ial an acce ss code (9, for example ) and list en for[...]

3 .1 < Software over view> 3 Software ov erview This chap ter gives you an overvi ew of the sof tware th at comes w ith your machine . Further det ails a bout ins tallin g and using the sof tware are explaine d in the Sof tware Section . This chapt er incl udes: • Supplied s oftware • Printer d river feature s • Syste m requirement s Su[...]

3 .2 < Software over view> Printer dr iver features Y our prin ter drivers su pport the f ollowing s tandard features: • Pa per sou rce sele ction • Paper siz e, orient ation an d media type • Number of copies In additio n, you ca n use va rious speci al printin g features . The follo wing table shows a gene ral ov ervie w of fe atur es[...]

3 .3 < Software over view> Linux Item Require ment s (Recommended) Operat ing system RedHat 8.0, 9.0 (3 2 bit) RedHat Enterprise Linux WS 4, 5 (32/64 bit) Fedora C ore 1~7 (32/6 4 bit) Mandra ke 9.2 (32 bit), 10.0, 10.1 (32/64 bit) Mandri va 2005, 2 006, 2007 (32 /64 bit) SuSE L inux 8.2, 9.0, 9.1 (32 bi t) SuSE L inux 9.2, 9.3, 10.0, 10.1 , [...]

4 .1 < Network setup> 4 Network setup This chapt er give s you step -by- step in struct ions f or sett ing up yo ur machine for netwo rk connecti ons. This chapt er incl udes: • Introduction • Supported op erating syste ms • Locat ing the 3300MF P IP Address • Accessin g CentreW are Internet Service s (CWIS) • Configuri ng TCP/IP ?[...]

4 .2 < Network setup> 2 In the URL or Address fi eld enter http; //xxx.xxx. xxx.xxx where x is your IP address. 3 Press Enter . 4 Select a t ab to v iew . Configuring TCP/IP Y our machin e can be set up with a variety o f TCP/IP network infor mation, such as an IP add ress, a sub net mask , a gatewa y , and DNS add resses. There a re several [...]

4 .3 < Network setup> access and dat a transm ission a re allowed. There a re 3 mutua lly exclusi ve option s for 802. 1x authen tication. T o us e 802.1x, take th e followin g step s: 1 Press Menu until Network appe ars on the bottom line of the disp lay and pr ess Enter . 2 Press the Scroll but tons until 802.1x a ppears and pre ss Enter . [...]

5 .1 < Loading originals an d print media> 5 Load ing origin als and print media This chapt er introduce s you to how to lo ad origi nals and print m edia into your mac hine. This chapt er incl udes: • Loading o riginals • Selecting print medi a • Loading p a per • Setting the paper size and type • Selec ting an output location Load[...]

5 .2 < Loading originals an d print media> T o loa d an origi nal into t he ADF: 1 Load the or iginal face up into the ADF . Make sure that the bottom of the origin al sta ck matche s the p aper size m arked on t he document input tray . 2 Adjust the docume nt wid th guides to the pa per size . Note Dust on the A DF gla ss may cause b lack l [...]

5 .3 < Loading originals an d print media> Supported print media types and sizes Ty p e Size Dimensions W eight 1 1. If media weight is over 90 g/m 2 ( 24 lb bond), use the multi-purpose t ray . Capacity 2 2. Maximum capacity may dif fer depending on medi a weight, thickness, and environmental conditions. Plain p aper Letter 216 x 27 9 mm (8.[...]

5 .4 < Loading originals an d print media> Media sizes s upported in each mode Guidelines for selecting and s toring print media When sele cting or l oading p aper , envelopes , or other pr int materi als, keep t hese guidel ines in m ind: • Always use print media tha t conform w ith the sp ecification s listed on page 5. 3. • Attempting [...]

5 .5 < Loading originals an d print media> T ransp arencies • T o avoid damagin g the mac hine, use on ly transp arencies designed for use in l aser printe rs. • T ransparen cies use d in the m achine mus t be able to w ithst and 180 °C, t he machi ne’s fusing temperatur e. • Place them on a flat surfac e after remo ving them from th[...]

5 .6 < Loading originals an d print media> Loading p aper in tray 1 or optional tray 2 1 Pull open the pa per tray and l oad pa per . Y ou ca n load let terhead with the desi gn side face down. Th e top edge of th e sheet wi th the logo should b e placed at the front of the tray . 2 After lo ading p aper , set the p aper typ e and size for th[...]

5 .7 < Loading originals an d print media> In the multi-purpose tray The multi -purpos e tray ca n hold sp ecial siz es and ty pes of pri nt materi al, such as trans parenc ies, postc ards, note card s, and envelope s. It is useful for single page printing o n letterhea d or colore d paper . T o loa d pape r in the m ulti-purpose tray: 1 Open[...]

5 .8 < Loading originals an d print media> Tip s on usi ng the multi-p urpose tray • Load only one siz e of print media at a time in the multi- purpose tr ay . • T o pre vent p aper jams, d o not add p aper whe n there is still p aper in the multi -purpose tr ay . This also applies to o ther types of print med ia. • Pr int me dia sho ul[...]

5 .9 < Loading originals an d print media> Printing to the re ar cover Using t he rear cover , paper c omes out o f the machin e face u p . Printing from the multi-purpose tray to the rear cover provides a straight paper p ath. Usi ng the rea r cover migh t improve the output quality with special print med ia. T o us e the rear c over , ope n[...]

6 .1 < Copy ing> 6 Copying This chapt er give s you step -by-st ep in struct ions for copyi ng docu ments. This chapt er incl udes: • Selec ting the p aper tray • Copy ing • Changi ng the settings for e ach copy • Changi ng the default cop y settings • Using special copy fe atures • Copyin g on both side s of p aper • Setting co[...]

6 .2 < Copy ing> Reduced or enlarged copy By using the Reduce/ Enlarge button, you can reduce or en large the size of a copied image from 25% to 400% when yo u copy origi nal docum ents from the s canner glass , or from 25% to 100% fro m the ADF . T o se lect from the predefi ned copy s izes: 1 Press Reduce/En large . 2 Press Reduce/En large [...]

6 .3 < Copy ing> ID card copying Y our mac hine can print 2-si ded or iginals on o ne sheet of A4-, Letter -, Legal-, Foli o-, Executive -, B5-, A5-, or A6-s ized pap er . When you copy using this featu re, th e machine print s one sid e of the origi nal on the u pper half of t he pape r and the other side on the lo wer half witho ut reducin [...]

6 .4 < Copy ing> Clone copying Erasing background i mages Y ou can se t the mac hine to pri nt an image without its back ground. Th is copy feat ure removes the back ground color and ca n be helpful when copying an origina l cont aining colo r in the ba ckground , such as a newsp aper or a catalo g. 1 Press Copy . 2 Load or iginals fac e up i[...]

7 .1 < Basic print ing> 7 Basic prin ting This chapt er exp lain s comm on prin ting ta sks. Printing a document Y our machi ne allows you to pri nt from va rious Win dows, Mac intosh, o r Linux app lication s. The ex act steps for printi ng a docume nt may v ary depending on the ap plicatio n you use . For deta ils abou t printing, see the S[...]

8 .1 < Scanning > 8 Scanning Scanning with yo ur mach ine let s you t urn pictu res and t ext in to digit al file s that can be sto red on y our com puter . Then y ou can fa x or em ail the files, upload th em to y our websit e, or use them to c reate proj ects that you can print. This chapt er incl udes: • Scann ing basics • Scann ing to[...]

8 .2 < Scanning > Scanning u sing a network connection If you hav e connected your machi ne to a ne twork and set u p network parame ters correctl y , you can scan and send images ov er the networ k. Prep aring for network sc anning Before usin g your ma chine’ s network scanning features, you need to configure the follow ing settin gs depe[...]

8 .3 < Scanning > Setting up an FTP server T o use an FTP server , you need to set up p arameters for ac cess to FT P server s using Centre W are IS. 1 Enter your machine’ s IP addre ss as th e URL in a br owser an d click Go to acce ss the web si te of your machine . 2 Click Machine Settings and FTP Setup . 3 Click S erver List . 4 Click A[...]

8 .4 < Scanning > Y our ma chine be gins scann ing the ori ginal to t he computer w here the program is running . 10 Press the Scroll buttons u ntil the app lication you want appears and press Enter . Scanning is starte d. Setting network sca n timeout If the Network Scan program on y our comput er does n ot send a refresh request an d does n[...]

8 .5 < Scanning > Scanning to an SMB serv er Y ou can sc an an im age and th en send it to an SMB se rver . Y ou need to set up pa rameters fo r access to SMB s ervers from CentreW are IS . See page 8. 3. Before sca nning, yo u can set the scan op tions for you r scan jo b. See page 8. 5. 1 Make su re that yo ur machin e is connec ted to a n [...]

8 .6 < Scanning > Configuring group email numbers 1 Enter your machine’ s IP addre ss as th e URL in a br owser an d click Go to acce ss the web si te of your machine . 2 Click Machine Settings and Group Addres s Book . 3 Click Add . 4 Select a g roup numb er and ent er the gr oup name yo u want. 5 Select sp eed emai l numbers th at will be[...]

8 .7 < Scanning > Searching Address Book for a n entry There ar e two ways to search for a n address in memory . Y ou can e ither scan from A to Z sequentially or search by ent ering the firs t letters of the name associa ted with the address. Searching sequentially through memory 1 If ne cessa ry , p ress Scan . 2 Press Addres s Book un til [...]

9 .1 < Faxing> 9 Faxing This cha pter gives you informa tion abou t using y our mach ine as a f ax machi ne. This chapt er incl udes: Sending a fax • Setting the fax header • Adjusti ng the document s ettings • Sendi ng a fax automati cally • Sendi ng a fax man ually • Confirmi ng a transmission • Automa tic redialing • Redia li[...]

9 .2 < Faxing> Recomm ended resol ution set tings for d iffere nt original docume nt types are descri bed in the table below: Note The resol ution set ting is appl ied to the current fax job. T o change t he default settin g, see pa ge 10.2. Darkn ess Y ou can se lect t he default contrast mode to fa x your ori ginals ligh ter or darker . 1 P[...]

9 .3 < Faxing> Confirmin g a transmission When the l ast pa ge of your original has been sent succe ssfully , the machine beeps and return s to S t andby mode . When som ething go es wrong whil e sendin g your fax, a n error mes sage appears o n the dis play . For a list of error me ssages and their me anings, see pa ge 14.7. If you rece ive [...]

9 .4 < Faxing> 7 Press Stop/ Clear t o return to S tandby mod e. Receiving autom atically in Fax mo de Y our machi ne is preset to Fax mode at th e factory . When you rece ive a fax, the m achine a nswers the call on a specifi ed numbe r of rings a nd automatic ally receiv es the fa x. T o ch ange the n umber of ri ngs, see p age 10.1 . Recei[...]

9 .5 < Faxing> 5 Call your fax numb er from anot her teleph one. It is not necess ary to place th e call fro m a fax machin e. 6 When you r machin e begins to ring, do not answer the call. The mac hine r equir es s evera l rin gs to lear n the pat tern. When t he machine complete s lear ning, the d isplay shows Completed DRPD Setup . If the D[...]

9 .6 < Faxing> Printing rece ived faxes on both sid es of p aper By using the Dupl ex button on your m achine, you can set the machine to print recei ved faxe s on both sides of p aper . 1 Press Duplex . 2 Press the Scroll but tons until th e binding option you w ant appe ars. • Off : P rints in N orm al mo de. • 1->2Side Short : Pr in[...]

9 .7 < Faxing> Note Y ou cannot us e group dial nu mbers for anoth er fax number . 9 When you have fin ished ent ering fax numbers, press the Scroll buttons t o select No at the Another No.? prompt and press Enter . 10 Enter the jo b name you want and press Enter . For det ails on h ow to enter a lphanume ric chara cters, se e page 2.3 . If y[...]

9 .8 < Faxing> 4 Press Enter w hen Fax appears . 5 Press the Scroll but tons until Send Forwa rd appears and press Enter . 6 Press the Scroll but tons to sele ct On and press Enter . 7 Enter the nu mber of th e fax machi ne to which faxes a re to be se nt and pr ess Enter . 8 Press Stop/ Clear t o return to S tandby mod e. Subseque nt sent fa[...]

9 .9 < Faxing> 4 Chose PC-Fax (if not alre ady select ed) and the n click Next . 5 At t he next sc reen accept y our ch oice b y clicki ng Next and th en click Fin ish . PC-Fax is now instal led. Configuring PC Fax 1 From the Star t me nu, se lect Programs or All Program → Xerox Phaser 3 300MFP → Configure PC F ax . 2 Enter your name and [...]

9 .10 < Faxing> 6 Enter the re cipient s’ numbers and click Contin ue . 7 Sele ct th e resolu tion and cli ck Send Fax . Y our PC b egins to send the fax data and mul ti-function printer send s the fax. Remove a selected phone entry Add a new Phone entry[...]

10 .1 < Fax setup> 10 Fax setup This cha pter gives y ou informa tion on setti ng up you r machin e for receivin g and sen ding faxe s. This chapt er incl udes: • Changi ng the fax setup options • Changi ng the default doc ument setting s • Printing sent fax repo rt automaticall y • Setting up P hone Book Changing the fax setup opti o[...]

10 .2 < Fax setup> Changing the default docum ent settings The fax op tions, in cluding resolutio n and darkne ss, can be set to the most frequently used mo des. When yo u send a fax, the de fault sett ings are used if th ey are not changed by using the correspo nding butt on and menu. 1 Press Fax . Auto Reduction When r eceiving a fax cont a[...]

10 .3 < Fax setup> Registering af ter press ing a speed button 1 Press Fax . 2 Press one of the speed buttons. 3 Press Enter w hen Ye s appears. 4 Enter the na me you wa nt and pres s Enter . For det ails on h ow to enter a lphanume ric chara cters, se e page 2.3 . 5 Enter the fa x number you want to store and press Enter . Regist ering after[...]

10 .4 < Fax setup> 8 When you have fin ished, pre ss the Scroll bu ttons to sel ect No at the Another No.? pro mpt and pr ess Enter . 9 Press Stop/ Clear t o return to S tandby mod e. Editing a group dial number Y ou can del ete a spec ific entry fro m a group or add a new nu mber to the selected group. 1 Press Address Book until New&Edit[...]

11 .1 < Using USB fl ash memory> 11 Using USB flash memor y This cha pter expla ins how to use a USB me mory dev ice with you r machi ne. This chapt er incl udes: • About USB memory • Plugging in a USB memory d evice • Scann ing to a U SB mem ory device • Printing from a USB memory dev ice • Backi ng up dat a • Managin g USB memo [...]

11 .2 < Using USB fl ash memory> 5 Press Enter or St art when USB appe ars. Y our ma chine be gins scann ing the ori ginal, an d then ask s if you want to scan ano ther page. 6 Press Enter w hen Ye s appears to sc an more p ages. Load an original and press Start . Otherwi se, press the Scroll b uttons to selec t No and press Enter . After sca[...]

11 .3 < Using USB fl ash memory> Printing on both sides of paper By using the Dupl ex button on your m achine, you can set the machine to print docu ments on both s ides of p aper . 1 Press Duplex . 2 Press the Scroll but tons until th e binding option you w ant appe ars. • Off : P rints in N orm al mo de. • 1->2Side Short : Pr ints p [...]

11 .4 < Using USB fl ash memory> If you se lected a folder , press the Scrol l buttons u ntil the f ile you want to delete app ears and press Enter . 7 Press Enter w hen Ye s appears to co nfirm your sele ction. 8 Press Stop/ Clear t o return to S tandby mod e. Formatting a USB memory de vice 1 Insert the USB memory devic e into the USB m emo[...]

12 .1 < Ordering suppli es and accesso- 12 Ordering supplies and accesso ries This cha pter provid es informati on on purchas ing print cartridges and access ories availa ble for yo ur machine. Print cartr idges When the to ner runs o ut, you ca n order the following types of p rint cartridges for your m achine: Ty p e Yi e ld a a. Declared yiel[...]

13 .1 < Maintenan ce> 13 Maintenance This cha pter provid es informati on for maint aining your machin e and the print cartri dge. This chapt er incl udes: • Printing reports • Clearin g memory • Clean ing your mach ine • Maint aining the print cartridge • Mainten ance Part s • Managin g your machi ne from the w ebsite • Check i[...]

13 .2 < Maintenan ce> Clearing m emory Y ou can se lective ly clear i nformatio n stored i n your ma chine’ s memory . Caution Before cle aring the m emory , make su re that all fax jobs ha ve been com pleted, o r you will lose thos e jobs. 1 Press Menu until Sys tem Setup ap pears on the b ottom lin e of the display and pr ess Enter . 2 Pr[...]

13 .3 < Maintenan ce> 3 With a dry lint-free c loth, wipe away any dust and spi lled tone r from the print c artridge a rea and the pri nt cartridg e cavity . Caution Whil e cle anin g the i nside of th e mac hine, be car eful not to t ouc h the transf er roller , located underneat h the print cartridge. Oil from your fingers c an cause im ag[...]

13 .4 < Maintenan ce> Expect ed cartridge l ife The life o f the print c artridge d epends on th e amount of toner tha t print jobs requ ire. When p rinting tex t at ISO 1975 2 5% cove rage, a new print cartridge l asts an averag e of either 8,000 or 4,000 p ages. (The o riginal print cartri dge supp lied with th e machi ne lasts an averag e [...]

13 .5 < Maintenan ce> Note Y ou ca n set the mac hine to d isregard the T one r Empt y messag e and to c ontinue p rinting. See page 13.5. 1 Open the front cover . 2 Pull the p rint cartrid ge out. 3 Remove th e new print cartridge f rom its bag. 4 Remove th e pac king tape and roll t he cartridg e 5 or 6 it ems to distribut e the toner . Tho[...]

13 .6 < Maintenan ce> Clearing the T oner Empty Replace T oner message When the T oner Empty Replac e T oner message ap pears yo u can configure not to see this me ssage ag ain not to disturb y ou. 1 Press Menu until Sys tem Setup ap pears on the b ottom lin e of the display and pr ess Enter . 2 Press the Scroll but tons until Mai ntena nce a[...]

13 .7 < Maintenan ce> Replacing the ADF rubbe r p ad Y ou will need to rep lace the AD F rubber p ad when th ere seems to be a consist ent problem with p aper pick up or when i ts sp ecified yie ld is reached. 1 Open t he ADF co ver . 2 Rota te the bushi ng on the ri ght end of the ADF rolle r toward the ADF and r emove the rol ler from the s[...]

13 .8 < Maintenan ce> Checking the mac hine’ s serial num ber When you ca ll for servi ce or registe r as a user on the Xerox web site, the machine ’s s erial number may be re quired. Y ou can ch eck the s erial num ber by t aking t he followin g step s: 1 Press Menu until Sys tem Setup ap pears on the b ottom lin e of the display and pr [...]

14 .1 < Troubleshoot ing> 14 Troubles hooting This cha pter gives he lpful informatio n for what to do if you encounter an error . This chapt er incl udes: • Clearin g document jams • Clearin g paper j ams • Underst anding display m essages • Print ca rtridge-relate d messages • Solving oth er problems Clearing documen t jams When a[...]

14 .2 < Troubleshoot ing> Roller misfee d 1 Open the scanner lid. 2 Gr asp the mis fed pap er , and rem ove the p aper from the feed are a by carefu lly pull ing it to t he right usin g both han ds. 3 Close the scanner l id. Then l oad the remov ed pa ges back in to the ADF . Clearing p aper jams When a paper jam occ urs, Paper Jam appea rs o[...]

14 .3 < Troubleshoot ing> In the optional tray 2 1 Pull the o ptional tra y 2 open. 2 Remove th e jammed p aper from th e machine. If the p aper does not move whe n you pul l, or if yo u do not see the paper in this ar ea, stop a nd go to s tep 3. 3 Pull the tra y 1 half. 4 Pull the p aper s traight up and out. 5 Insert the trays back into th[...]

14 .4 < Troubleshoot ing> 2 Remove th e jammed p aper by gently pull ing it stra ight out. 3 Replac e the prin t cartridge and close t he front co ver . Printing automati cally res umes. In the p aper e xit area 1 Open an d close t he front co ver . Th e jammed p aper is automatica lly ejected from the mac hine. 2 Gently pull the p aper out o[...]

14 .5 < Troubleshoot ing> 6 Unfold the dup lex guide fully . 7 While pu shing the fuser lever to the right, open the fus er door . 1 duplex guide 1 1 fuse r leve r 2 fuser door 2 1 8 Pull the jamm ed paper out. If the ja mmed p aper doe s not move wh en you pu ll, push the pressure lever o n each si de up to l oosen the p aper , and then rem [...]

14 .6 < Troubleshoot ing> 2 Remove th e jammed p aper from th e duplex unit. If the p aper does not come ou t with the d uplex uni t, remove the paper from the b ottom of th e machine. Dup lex Ja m 1 1 Open t he re ar cov er . 2 Unfold the dup lex guide fully . 1 1 duplex guide 3 Pull the jamm ed paper out. T ips for a voiding pa per jams By [...]

14 .7 < Troubleshoot ing> Underst and ing display messa ges Message s appear o n the S t atus M onitor prog ram window o r the contro l panel d isplay to i ndicate th e machine ’s sta tus or errors. Refer to the t ables below to underst and the mes sages’ meaning and correct th e problem if necessa ry . Messages an d their meani ngs are l[...]

14 .8 < Troubleshoot ing> Global Serve r Auth Failed When the re is an authenti cation fa il while connect ing to the glo bal server th is messag e di splays . Check th e authent ication accoun t and p assword. Global Serve r Comm. Error This erro r message displ ays wh en the re is a co mmunic ation error betwe en the global se rver and the [...]

14 .9 < Troubleshoot ing> Open He at Error Cycle Power There is a problem in the fu ser unit. Unplug th e power cord and plug it back in. If the problem persists , please call for service. Operatio n Not Assigned Y ou ar e in the Add Page / Cancel Jo b operatio n, but there are n o jobs st ored. Check the display to see if th ere are any sche[...]

14 .10 < Troubleshoot ing> Print cart ridge-related mes sages Message Meaning Suggested solution s Inst all T oner A print c artridge is not inst alled. Inst all a p rint cartrid ge. Invalid T oner The print cartridge you hav e inst alled is not for your p rinter . Inst all a Xerox -genuine p rint cartridge , designe d for your printer . T o [...]

14 .11 < Troubleshoot ing> Solv ing o ther pr oble ms The f ollo wing chart li sts some cond itions that m ay oc cur and t he recomme nded solutio ns. Follo w the sugge sted sol utions un til the pro blem is correc ted. If the p roblem pe rsists, please c all for servi ce. Paper feeding problem s Condition Sugge sted solutio ns Paper is ja mm[...]

14 .12 < Troubleshoot ing> The machi ne sele cts print materi als from the wrong paper source . The pa per sourc e selecti on in the printer prop erties may be incor rect. For many softw are appl ications , the pap er sou rce sel ectio n is found und er the Paper tab wi thi n the pr inter proper ties. Select t he correct p aper sourc e. See t[...]

14 .13 < Troubleshoot ing> If the insid e of the mach ine is dirty or p aper has been loade d improperly , you may noti ce a reduc tion in p rint quali ty . Se e the ta ble below to clear th e problem. Condition Suggeste d solutions Li ght or fa ded pri nt If a verti cal white streak or fade d area app ears on the p age: • The tone r supply[...]

14 .14 < Troubleshoot ing> Back ground scatte r Backgro und scatt er results from bits of toner randoml y distrib uted on th e printed p age. • The pap er may be too damp. T ry printing with a dif ferent batch of paper . Do not open pac kages of p aper unti l necessary so that t he pape r does no t absorb to o much moistu re. • If backgro[...]

14 .15 < Troubleshoot ing> Hori zontal stri pes If hor izonta lly alig ned blac k streaks or smears appear: • The prin t cartridge ma y be ins talled imprope rly . Remove th e cartridge and reins ert it. • The print c artridge m ay be defec tive. Rem ove the pr int cartri dge and inst all a n ew one. See page 13.4. • If the pr oblem per[...]

14 .16 < Troubleshoot ing> Scanning problems Condition Su ggested solutions The s cann er do es not work. • Make su re that you place the o riginal to be scanned face down on the sc anner glas s, or face up in th e ADF . • There may not be en ough avai lable me mory to hold th e docume nt you w ant to sc an. T ry the Presca n function to [...]

14 .17 < Troubleshoot ing> Faxes are not received automatic ally . • The recei ving mode s hould be set to Fax . • Make su re that ther e is pape r in the tray . • Check to s ee if the display sh ows any error messag e. If it doe s, clear t he problem . The m achi ne doe s not send. • Make su re that the original i s loaded in the ADF[...]

14 .18 < Troubleshoot ing> Common PostScript problems The follow ing sit uations ar e PS langua ge specif ic and may occur whe n several p rinter lang uages are being us ed. Note T o rec eive a p rinted or s creen-displa yed mes sage when PostScript errors occur , open the Pri nt Optio ns window an d click the desi red selec tion next to the [...]

14 .19 < Troubleshoot ing> The ma chine do es not appear on the scanners list • Check if y our mach ine is at tached to your com puter . M ake sure th at it is connecte d properly vi a the USB port and is turned on. • Check if th e scanner dr iver for yo ur machin e is inst alle d in you r system . Open U nified Driv er configu rator , sw[...]

14 .20 < Troubleshoot ing> Common Macintosh problems I encounte r error “Cannot o pen port device fi le” when printing a documen t. Plea se avoid changin g print job para meters (via L PR GUI, for ex ample) whil e a print jo b is in progr ess. Know n versio ns of CUPS server break the print job w henever pr int option s are change d and t[...]

15 .1 < Installi ng accessories> 15 Installing acces sories Y our machin e is a full-fea tured one that has been optimize d to meet most of your pri nting need s. Recogn izing tha t each us er may have diffe rent req uireme nts, howeve r , Xerox ma kes se veral access ories a vaila ble to enhance y our mach ine’ s cap abilities . This chapt[...]

15 .2 < Installi ng accessories> 6 Push the DI MM straig ht into the DIMM slot u ntil it sn aps in to place. Make su re the latc hes fit o ver the no tches loc ated on e ither side of the DIMM. 7 Replace th e control board cover . 8 Reconnec t the power c ord and pri nter cable, a nd turn the machine on. Activating the adde d memory in the PS[...]

16 .1 < Specif ications> 16 Specifications This chapt er incl udes: • General specificatio ns • Scann er and copier specification s • Printer s pecifications • Facsimi le specifica tions General specificatio ns Item Description ADF Up to 50 sheets (7 5 g/m 2 ) ADF docu ment size Width: 142 to 216 mm Length: 14 8 to 356 m m Paper input[...]

16 .2 < Specif ications> Scanner and copier specification s Item Description Com patibil ity TWA IN st andard / WIA stand ard Scanning met hod ADF and Fl at-b ed Col or C CD (C harge Coupl ed Devi ce) modul e Resolution Opt ical: 600 x 1, 200 dpi (mono an d col or) Enhance d: 4,800 x 4,800 d pi Effe ctive sc anning length Scanner g lass: 297 [...]

1 I NDEX Numerics 2/4-up, sp ecial copy 6.2 A acce ssori es installi ng memo ry DIMM 15.1 orde r inf orm atio n 12.1 Address Boo k, use 8.5 ADF 1.2 ADF rubber pad, replace 13.7 ADF, load 5.1 alar m s ound 2.3 Ans/Fax m ode, recei ving mode 9.4 B backgrou nd image, erase 6.4 C characters , enter 2.3 cleaning drum 13.5 insi de 13.2 LSU 13.3 outside 1[...]

2 N network sc an scannin g 8.3 timeout, se t 8.4 Network Scan program adding s canners 8.2 proble ms 14.16 network set up 802.1x 4.2 EtherTalk 4.2 operat ing syst ems 4.1 TCP/IP 4.2 n-up (multi ple page s per sheet) copying 6.2 O originals jam, cle ar 14.1 loading 5.1 output locati on, select 5.8 output tray 5.8 P paper guid elines 5.4 paper jam ,[...]

Phaser ® 3300MFP Software Section Phaser ® 3300MFP Multif unction Print er[...]

1 S OFTWARE SECTION C ONTENTS Chapter 1: I NST ALLI NG P RINTER S OFTWARE IN W INDOWS Installing Printer Software ..... .............. .............. ............... .............. .............. .............. ......... ..... 4 Installing Softwar e for Local Pri nting ............... .............. ............... .............. .............. ...[...]

2 Using an Existing Waterma rk ........... .............. .............. ............... .............. .............. ....... 22 Creating a Watermark ...... ............... .............. .............. ............... .............. .............. ....... 22 Editing a Watermar k .................. .............. ............... .............. ...[...]

3 Using the Unified Driver Confi gurator ............. ............... .............. .............. ............... .............. .. 3 1 Opening the Unified Driver Configurator .................... .............. .............. .............. ............ 31 Printers Configurati on ...... ............... .............. .............. ............[...]

Installi ng Printer Softwa re in Wi ndows 4 1 Instal ling Printer Sof tware in Windows This chapt er inc ludes : • Installin g Printer Sof tware • Reinstall ing Printer Sof tware • Rem ovi ng Pr int er So ftware N OTE : The follo wing proce dure is base d on Windo ws XP , for other operating s ystems, refer to the correspond ing Windows us er[...]

Installi ng Printer Softwa re in Wi ndows 5 N OTE : If your pri nter is not al ready con nected to the compute r , the followi ng window w ill appear . • After co nnecting the printe r , clic k Next . • If you don’t w ant to connect th e printer at thi s time, cl ick Next , and No on the fo llowing s creen. Then th e inst allation will st art[...]

Installi ng Printer Softwa re in Wi ndows 6 5 Select y our printer a nd click Next . N OTE : If your pri nter is not al ready con nected to the compute r , the followi ng window w ill appear . • After co nnecting the printe r , clic k Next . • If you don’t w ant to connect th e printer at thi s time, cl ick Next , and No on the fo llowing s c[...]

Installi ng Printer Softwa re in Wi ndows 7 3 Click Install Sof tware . 4 Select T ypical inst allation for a networ k printer . Clic k Next . 5 The list o f printers av ailable on the network app ears. Select the printer yo u want t o inst all from the l ist and th en click Next . • If yo u do no t see y our pri nter on the list, click Update to[...]

Installi ng Printer Softwa re in Wi ndows 8 3 Click Install Sof tware . 4 Select Cus tom inst allation . Clic k Next . 5 The list o f printers av ailable on the network app ears. Select the printer yo u want t o inst all from the l ist and th en click Next . • If yo u do not s ee your pri nter on the list, cl ick Up date to refresh th e list, or [...]

Installi ng Printer Softwa re in Wi ndows 9 7 Y ou can a lso chan ge the prin ter name, set the printe r to be shared o n the netwo rk, set th e printer a s the default printer , and change t he port nam e of eac h printer . Click Next . T o install this sof tware on a server , select the Se tting up this printer on a server checkbox . 8 Afte r the[...]

Installi ng Printer Softwa re in Wi ndows 10 5 Select th e compon ents y ou want to r einst all and click Next . If you inst alled the printer software for local printing and you selec t yo ur pr int er dr iver name , t he wi ndow as king you to print a te st pag e appears. Do as foll ows: a. T o print a tes t page , select the chec k box and click[...]

Usin g SetIP 11 2 Using SetIP • Inst alling SetIP •U s i n g S e t I P Inst alling Se tIP 1 Make s ure that the printer is connect ed to your co mputer and powered on. 2 Insert the supplied CD-ROM into your CD-ROM drive. The CD- ROM should automati cally ru n, and an ins tallat ion window a ppears. If the ins talla tion window does not a ppear [...]

Usin g SetIP 12 Using Se tIP 1 From the W indows St art menu, select Programs or Al l Programs Æ your prin ter driver name Æ Se tIP Æ SetIP . The pr ogram automa tically detect s and displ ays new an d configu red prin t servers on your ne twork. 2 Select th e name of your printe r and click . If you cannot fin d your prin ter name, cli ck to re[...]

Basic Printing 13 3 Basic Printing This chapter exp lains the printing options and co mmon printing tasks in Windows. This cha pte r in clu des : • Printing a Docu ment • Printing to a file (PRN) • Printer Settings - Lay ou t Ta b - Pa per T ab - Gr aph ics Tab - Ex tra s Tab - Using a Favorite Set ting - Us ing Help Printing a Document N OTE[...]

Basic Printing 14 Printing to a f ile (PRN) Y ou will sometimes n eed to save the print data as a file for your own purposes. T o create a file: 1 Check the Print to file box at the Print wind ow . 2 Select the fo lder and assign a name to th e file and the n click OK. Printer Settings Y ou can use the pr inter proper ties wi ndow , which allo ws y[...]

Basic Printing 15 Layout T ab The Lay out tab provide s options to ad just how the documen t appear s on the p rinted pa ge. The Layout O ptions includes Multiple Pages per Side and Poster Prin ting . See “Pri nting a Document” on page 13 for more information on accessing printer p roperties. Paper Orientation Paper Orientation allows you to se[...]

Basic Printing 16 Type Set Type to correspond to th e paper loaded in the tray from whic h y ou w an t to prin t. T his w ill le t y ou g et th e b est q ual ity printout. If not, print qua lity may not be a cheived as you want. Cotton : 20 lb to 24 lb (75~90 g/ m2) cotton paper such as Gilbert 25 % and G ilber t 100 % . Plain P aper : Normal plain[...]

Basic Printing 17 Advanced O ptions Y ou ca n set advanced settings by clicking the Advanced Options button. • TrueT ype Opt ions : This opti on determines what the driver tells the p rinte r abo ut ho w to i mag e the te xt in you r doc um ent. Select the appropri ate setting according to the sta tus of yo ur document. - Down load as O utline : [...]

Basic Printing 18 • Use Printer Fonts : When Use Printer F onts is checked, th e print er uses the fonts tha t are stored in i ts memory (resident fonts) to prin t your docum ent, rather than downloading the fonts used in your document. Because downloading fonts takes time, select ing this option can speed up y our printing time. When usin g Prin[...]

Adv anced Printi ng 19 4 Advance d Printing This chapter e xplains pri nting opti ons and advanced printing tasks. N OTE : • The printe r driver Properti es window that appears in th is User Gui de may differ de pending on the print er in use. Howev er the com position of the printer pr operties window is similar . • If you need to know the exa[...]

Adv anced Printi ng 20 Printing Posters This featur e allows you to print a single-page document onto 4, 9, or 16 sheets of paper , for t he purpo se of past ing the sheets togethe r to form one poster-s ize docum ent. 1 T o change the print settings from your softw are appli cati on, acces s printer properti es. See “Print ing a Document” on p[...]

Adv anced Printi ng 21 Printing on Both Sides of Paper Y ou can pri nt on b oth side s of a sheet of pa per . Bef ore pr inting, decide how you want your document orie nted. The opti ons a re: • Printer Setting , if you sele ct thi s optio n, th is fe ature is deter mine d by the set ting you’ve m ade on th e control pane l of th e print er . I[...]

Adv anced Printi ng 22 Using Watermar ks The W a termark option allow s you to print text o ver an existing document. For example, you may want to have large gray lett ers r eading “ DRAFT” or “CONFI DENTIAL ” printe d diagonal ly acros s the fi rst page or all pa ges of a d ocument. There are se veral p redefined w atermark s that come wi [...]

Adv anced Printi ng 23 Using Overlays What is a n Overlay? An overlay is text and/ or images sto red in th e computer ha rd dis k driv e (HD D) a s a sp ecia l fi le for mat tha t can be p rin ted o n any do cumen t. Over lays are ofte n used to tak e the p lace of preprinte d forms and letterhead paper . Rather than using preprinte d letterhead, y[...]

Using Windows PostScript Dri ver 24 5 Using Windows PostScript Driver If you want to use th e P ostScript driver provid ed with your system CD-RO M to print a document. PPDs, in combination with the PostScript driver , access printer features an d allow the com puter to co mmunicate with the printer . An installation prog ram fo r the PPDs is pro v[...]

Sha ring the Printe r Lo call y 25 6 Sharing the Printer Locally Y ou can connect the pri nter directly to a selected computer , which is called “ host com puter , ” on the netw ork. The follo wing procedure i s for Windows XP . For other Windows OS, refer to the corresp onding Windows User Gui de or onli ne help. N OTES : • Check the Operati[...]

Us ing Uti lity Ap pli catio ns 26 7 Using Utility A pplications If an erro r occur s whi le pri nti ng, th e S tatus Mo nit or wind ow appe ars, show ing the error . N OTES : • T o use t he this pro gram, you need: - T o check for Operatin g System(s) that are compatib le with your printer , refer to Printe r S pecifi cations in your Printer Use[...]

Sca nning 27 8 Scanning Scanning with your machine let s you turn pictures and te xt into digital files on y our com puter . Then y ou can fax or e-mail the files, display th em on yo ur web site or use them to create projects that y ou can print us ing the WIA driv er . This cha pte r in clu des : • Scanning Proc ess with TWAIN-enab led Software[...]

Sca nning 28 N OTE : If you want to cancel th e s can job, pr ess the Ca ncel button on the Scanner and Camera Wizard.[...]

Usin g Your Printer in Linux 29 9 Using Your Printer in Linux Y ou can use yo ur machine in a Linux environment. This cha pte r in clu des : • Gettin g Started • Installi ng the Unified Linux Driv er • Us ing the Unif ied D riv er C onf igur ato r • Configuri ng Printer Prop erties • Printing a Docu ment • Scanning a D ocumen t Getting [...]

Usin g Your Printer in Linux 30 4 When the welcom e scre en appea rs, click Next . 5 When the installation is complete, click Finis h . The in stall ation pr ogram has added the Uni fied Dri ver Confi gurator desktop i con and X erox Uni fied Driver group to the system menu for your convenience. I f you have any difficulties, consul t the onscreen [...]

Usin g Your Printer in Linux 31 Using the Unifi ed Driver Configurator Unifie d Linux Driver Configurator is a tool pr imarily intended for configuring Printer or MFP devices. Since an MFP device combines the pr inter and scanner , the Unified Li nux Driver Configurator p rovides options l ogical ly grouped f or printer a nd scanner functions . The[...]

Usin g Your Printer in Linux 32 Cla sses Tab The Classes tab shows a list of available printer classes. • Refresh : Renews the classes list. • Add Class... : Allows y ou to add a new pri nter class. • Remove Class : Remo ves the selected printer class. Scanners Co nfiguratio n In this window , you can monitor the activity of scanner devices, [...]

Usin g Your Printer in Linux 33 Configuring Printer Properties Using th e properties window provided by the Printe rs configuration, you can change the v arious pr operties f or your machine as a printer . 1 Open the Unified Driver Configurator . If necessary , switch to Printers confi guration. 2 Select your machine on the av ailable printers list[...]

Usin g Your Printer in Linux 34 The following fo ur tabs display at the top of the window . • Gene ral - allows yo u to change the paper size, the paper type, an d the orien tation of the docu ments, ena bles the duple x feature , adds st art and end banner s, and changes the number of pages per sheet . • Text - allows you to specify the page m[...]

Usin g Your Printer in Linux 35 The document is scanned and the image preview appears in th e P revi ew P a ne. 7 Change the scan options in the Image Qu ality and Scan Area sections. • Image Quality : allows you to select the color composition and the scan resolution fo r the image. • Scan A rea : allows you to select the page siz e. The Advan[...]

Usin g Your Printer in Linux 36 Y ou ca n use the fo llowing tools to edit the ima ge: For further detai ls about the Image Manager appli cation, re fer to the onscr een help. Tools Functi on Saves th e imag e. Cance ls y our la st action. Re stores th e action y ou cancel ed. Allow s you to s croll t hrough th e image. Crops the s elected imag e a[...]

Using Your Prin ter with a Macintosh 37 10 Using Your Printer with a Macin tosh Y our machine supports Macintosh systems w ith a buil t -in USB interf ace or a 10/ 100 Base- TX network interf ace card. When you print a fi le from a Macintosh comput er , you can use the P ostScript drive r by installing the PPD fi le. N OTE : Some printers do not su[...]

Using Your Prin ter with a Macintosh 38 Insta ll the Scan driver 1 Make sure that you connect your printe r to the computer . T urn on your computer and pri nter . 2 Insert the CD- ROM w hich came w ith your printer into th e CD-ROM drive. 3 Do uble -c lick CD-ROM icon that appears o n your Macintosh desktop. 4 Do ub le-c lic k the MAC_I nst all er[...]

Using Your Prin ter with a Macintosh 39 For a USB-connecte d Macintosh 1 Follow the inst ructions on “Insta lling Soft ware for Macintosh ” on page 37 to install the PPD file on your computer . 2 Open Print Center or Printer Setup Util ity from the Utilit ies folder . • For MAC OS 10.5, op en System Pre ferences from the Applications fold er [...]

40 Printing N OTES : • The Macintosh pri nter ’ s properti es window that appears in this User’s Guide may diffe r depending on th e printer in use . Howev er the com position of the printer pr operties window is similar . • You can check your printer name in the supplied CD- ROM. Printing a Do cument When you print with a Macintosh, you ne[...]

41 Printer Features Setting The Prin ter Fe atur es tab provides op tions for sel ecting t he paper t ype and ad justin g print qua lity . Select Printer Fea tures from the list to access the following featu res: Image Mode Image Mode all ows the user to enhance pr intouts. The availabl e options are Norm al and T ext Enhance. Fit to Page Thi s pr [...]

42 Duplex Printin g Y ou can print o n both sides of the pape r . Before prin ting in the duple x mode, deci de on which e dge you will be bind ing your finishe d document. The bindi ng options are: Long- Edge Binding : Which is the conv entional layout used in book bindi ng. Short-Edge Binding : Which is the type often used with calendars . 1 From[...]

43 S OFTWARE SECTION I NDEX Symbols 37 A advanced printing, use 19 B booklet printing 20 C canceling scan 28 D document, print Macintosh 40 Windows 13 double-sided printing 21 E Extras properti es, set 17 F favorites setti ngs, use 18 G Graphics prope rties, set 16 H help, use 18 , 24 I install printer dri ver Windows 4 installing Linux software 29[...]

44 dou ble- sid ed 21 from Linux 33 R resolution printing 34 S scan driv er install Macintosh 38 uninstall Macintosh 38 scanning Linux 34 TWAIN 27 WIA driver 27 scanning from Macintosh 42 setip software install Win dow s 11 setting darkness 16 favorites 18 image mode 16 resolution Macintosh 41 Win dow s 16 toner save 16 true-type option 16 software[...]