Xerox 7345 manual

System Administrator’s Guide 701P47693 W orkCentre 7328/7335/7345[...]

Copyright s and T rademarks Microsoft® is a registered tra demar k of Micro s oft Corporation. Windows NT®, Windows® 95, Wind ows® 98, Wind ows® Me, Windows® 2000, and Windows® XP are registered trade mar ks of Microsoft Corporation. Windows Vista is either a registered tradema r k or trademark of Microsoft Corpo ration in the United States [...]

i Table of Contents Network Connectivity .............. ............. ................ ............. ................ ............. ................ ...... .............. ........ 1 Installation Steps ................ ... .... ... ... ... ............. ... .... ... ... ... .... ... ............. ... ... ... .... ... ... ... ..... ..................[...]

ii To access LPD Settings at the Device ............... .... ... ... ... .... ... ... ... .... ... ... ... ... .... ............. ... ... ... ... .... . ..... 29 Port Status (LPD Enablement) ............... ................ ............. ................ ................ ............. .......... ...... ... 30 LPD Port Number . ................. ...[...]

iii Installation Instructions for 10.x (OS X) ..... ... .......... ............. ............. ................ ............. ............ . ......... 60 Common UNIX Printing System (CUPS) .. ................ ... ............. ................ ............. ............. ............. ... 61 Overview ............ ............. ............. .......[...]

iv Enter the Fax Repository Details via Internet Se rvices ......... ............ ............. ................ ........ 107 Configure General Settings .. ... ... .... ... ... ... ... .... ............. ............. ............ ............. ................ ..... ... 108 Configure the Fax Server ................ ............. ................ .[...]

v Using the Scan to PC (FTP/SMB) Feature............. ... ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... . 1 43 Setup and Use of Job Flow Sheets with Mailboxes ... ................ ............. ................ ............. ........... 144 Overview ............ ............. ............. ............[...]

vi Preparations: ............ ............. ............. ................ ............. ............. ................ ............. ..... .............. . 172 Configure Remote Authentication for K erberos (Windows 2000) ................ ............. ................ .... 173 At your Workstation: .......... ............. .... ... ... ... ... ....[...]

vii Create a Group Account..... ................ ............. ... ................. ............. ............ ................. ......... .......... . 216 Create a User Account and Set Usage Limits ........ ............. ............. ............ ................. ............ ........ 21 7 Maximum Usage Limits and Resetting Individual Usage Lim[...]

viii To access Internet S ervices Settings at the Device ............... ................ ............. ................ .............. 2 38 Internet Services (HTTP) Enab lement ............... ............. ............. ................ ............. ................ ...... .. 239 Internet Services Port Number . ................ ............. ...[...]

ix Print a Configuration Report at t he Device and perform these tasks: .... ................ ................ ........... 282 At the Macintosh workstation ................. ................ ................ ............. ................ ................ ..... ......... 283 Scanning to Hard Drive Troubleshooting ........ ............. ............[...]

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1 Network Connectivity Inst allation St ep s Step 1. Connect one en d of a Category 5 twisted pair cable to a live network drop. Co nne ct the opposite end of the cable to the RJ-45 socket at the rear of the Device. Step 2. Set the Device's power switch to ON a nd wait until the Main screen is displayed. Note: The actual scree n displayed as t[...]

2 Step 4. Referring to the Configuration Report, de termine if the appropriate ports a nd protocols are enabled for your Net work env ironment. To support communicating with the Device's In te rnet Se rvices, a series of internal Web Pages that enable remote configuration of operating setting s , the TCP/ IP protocol stack should be enabled. T[...]

3 Configuration Report To print a Configuration Report , with the Device switched ON , perform the follow ing steps: 1. Press the Machine Status button . 2. Press the Print Reports butto n . 3. Press the Copy Reports butto n . 4. Press the Configuration Report button . 5. Press the large, gr ee n , Start button , located to the immediate ri gh t of[...]

4 Ethernet S peed Setting The Device's Ethernet Inte rf ace has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full D uplex), and 10 BASE-T (Half or Full Duplex). By defaul t the Ethernet Port Configuration will be set to Auto . T o Change the Network S peed Go to your Device 1. Press the Log In / Out button on the Contro[...]

5 Enable Internet Services (HTTP) Internet Servic es are a se ries of Web (HTML) Pag es located wit hin the Devic e enabling ne twork communication settings to be conveniently configur ed from a web browser running on a remotely loca te d workstation. Note: If Authentication is ena bled, as s tated in the Security – Authentica tion topic in th e [...]

6 Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status . 2. Press the Change Settings button. 3. On the Port Status screen, note which of the tw o buttons is highlighted as the current setting for Internet Services En ablement. The available settings are Enabled or Disabled. In order to use Internet Services, this set[...]

7 Proxy Server Settings To use the Web Service butto n on the machine (if available), which enab les the machine to access HTTP file servers on the Internet, you need to ente r your Proxy Server information as described here. 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. [...]

8 Parallel Port Configuration To view or change the settings of the Device's para llel port, perform the following steps: Note: You must have purchased the Para llel (1284) Printing kit and installed the supplied hardware before you can configure this po rt. T o access Parallel Port Settings at the Device 1. Press the Log In / Out button on th[...]

9 Port S t atus (Paralle l Port Enablement) 1. On the Parallel Port selectio ns menu, press the selection line l abe led Port Status . 2. Press the Change Settings button. 3. On the Parallel Port Status screen , note which of the two buttons is highlighted as th e current setting for Parallel Port En ablement. The available settings are Enabled or [...]

10 PJL (Printer Job Language)Setting 1. On the Parallel Port selectio ns menu, press the selection line l abe led PJL . 2. Press the Change Settings button. 3. On the sett ings screen, note whic h of the two bu ttons is highlighted as the current setting for Job Control Language. This is the se tting that enables the Controller's job processin[...]

11 Bi-Directional Communications 1. Select the down arrow on the screen to see this settin g. 2. On the Parallel Port selectio ns menu, press the selection line l abe led Bi-directional communications . 3. Press the Change Settings button. 4. On the sett ings screen, note whic h of the two bu ttons is highlighted as the current setting for Bi- Dire[...]

12 Exiting the Parallel Po rt Selections Menu To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Clos e button in the upper righ t corner of the to uch screen. Exiting the Port Settings Menu and ret urning to the Device's Tools tab scree n 1. To exit the Port Settings menu, r eturning [...]

13 USB Configuration The file folder on the Properties page of Inter net Serv ices (the device’s intern al web page s) contains a folder, labeled Physical Connections . To access this folde r, ent er the IP ad dr es s of th e device in the Address line of your browser and press Enter . Click on the Propert ies tab, then click on the Physica l Con[...]

14 SNMP Configuration SNMP (Simple Network Management Protocol) provid es a method to remotely monitor and diag nose device performance on th e network. Once SNMP has been enabl ed at the device, SNMP Management software, running on a host compute r conn ected to th e network, polls the device's agents for operating information and resp onds t[...]

15 Port S t atus (SNMP Enablement) 1. On the SNMP selection menu, press t he select ion line labeled Port Status . 2. Press the Change Settings button. 3. On the Port Status screen, note wh ich of the two buttons is highlight ed as the current setting for SNMP Enablement. The available settings are Enabled or Disa bled. For SNMP to function, it mus[...]

16 Configuring SNMP Community Names with Internet Services 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Connectivity , then the Protocols file folder. 4. Select SNMP Configuration in the directory [...]

17 Changing the Administrator Password There are two Administrator Passwords that co ntrol access to the Device's fea ture sett ings. One password is a numeric password (lo gin ID) that co nt rols access through th e Device's Con trol Panel. Th e second pass word is an a lphanumeric password (pass code) that contr ols access th rough the [...]

18 T o Change the Alphanum eric Password used by Internet Services Note: If Authentication is ena bled, as s tated in the Security – Authentica tion topic in th e Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services , rath er than supplying these credenti als after [...]

19 Setting the Auto Clear T imer For security purposes, the Auto Cle ar service will automatically log the System Administrator out of the machine’s To ols tab, after a period of inacti vity de termined b y the Auto Clear timer. To set the Auto Clear Timer to a duration of up to 240 second s , perf orm the followin g step s. 1. Press the Log In /[...]

20 Add or Remove All Services Screen Buttons To Add or Remove All Services Screen Buttons: 1. Press t he [Log In / Out] button to ent er System Administra tion Mode. 2. Type the administrato r password (11111 or current password). 3. Touch [Enter] 4. Press the [Machin e Statu s ] bu tt on on the Con tr o l Pa ne l. 5. Touch the [Tools] tab. 6. Touc[...]

21 Smart eSolutions (Meter Assist ant and Supplies Assist ant) Select this featur e in Internet Services to access and set up automatic billing meter reading and automatic machine supplies reporting. Note that this feature may curren tly be available only in the U.S.A. Information Checklist Make sure th at you have an accoun t on Xerox.c om. Ad d a[...]

22 14. Place a check mark in the Request Registration box and Server Communication box. Note that you can now schedule Xerox Communic ation Server polling time. Ma ke sure to check the server communication Enabled box. 15. Click Apply and supply the administrator User Name and Password, if pr ompted. 16. If necessary, use your browser Back button a[...]

23 Machine Sof tware Upgrades To upgrade, you must first obtain th e upgrade software and then install it. Prepare for the upgrade It is important to obtain the correct upgra de file for your machine . Determine the softw are version you are currently runnin g, as follows: 1. Open your web brow ser and enter htt p:// and the TC P/IP address of the [...]

24 NOS Selection TCP/IP Protocol Configuration To view or change the settings of th e Device's TCP/IP Protocol C onfiguration, perform th e following steps: T o access the TCP/IP Protocol Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the n umeric keyp ad five cons ecutive tim es[...]

25 Ethernet Sett ing (Ethernet Rated Speed) 9. On the Protocol Settin gs menu, press the selection line labeled Ethernet Rated Speed . 10. Press the Change Settings button. 11. On t he settings s creen, n ote which o ne of th e buttons is highlighte d as the current set ting for Et hernet Speed. The available settings ar e Auto ( 10 / 100 Mb ps), 1[...]

26 IPv4 IP Address 1. Used for static IP Addressing (with "STATIC" select ed as your address ing method ), on the Pr otocol Settings menu, press the selection line la bele d I Pv4 Addr ess . Note that the IP Address may be viewed, but not changed, with dynamic addressing enable d. 2. Press the Change Settings button. 3. On the settings sc[...]

27 IPv4 IP Filter (IP Address Restrictio n) 1. Use your workstatio n's web browser to access th e Internet Servic es (web p ages) resid ing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Inte rnet Services. This will prev ent uninten tionally locking yourself out from [...]

28 Exiting the Protocol Settin gs Menu and returning to the Device's Tools tab screen 1. To exit the Protocol Settings menu, returnin g to the Tool s tab screen, press the rectangular Close button in the upper right corner of the Pro t ocol Settings menu screen . 2. Wait several seco nds and the Auto Clear service should log you out. Note: If [...]

29 TCP/IP LPD Enablement To support TCP/IP printing through th e workstation' s LPR port in the case o f Windows XP, the LPD (Line Printer Daemon) MUST be enabled at the d evice . To view or change the Device's LP D setting, perfor m th e following steps: T o access LPD Settings at the Device 1. Press the rectangular Log In / Out button o[...]

30 Port S t atus (LPD Enablement) 1. On the LPD selections menu, press the selection line labeled Port Status . 2. Press the Change Settings button. 3. On the LPD Port Status screen, note which of the tw o buttons is highlighted as the current setting for LPD Enablem ent. The av ailable settin gs are Enab led or Disab led. For the LPD to function, [...]

31 TCP/IP Dynamic Addressing 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Connectivity , then the Protocols file folder. 4. Select TCP/IP in the directory tree 5. Review the available selections as[...]

32 TCP/IP Configurat ion Selection List As displayed on your screen, the following select ions are available for TCP/IP Configuration. IP Mode Select the IP Mode that applies to your network environment. General Host Name. The defa ult entry assures a name that is unique to this device on the network. IP Address Re solution. Use this drop- down men[...]

33 IP Filtering (IP Address Restriction) 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Security file folder. 4. Select IP Filtering . 5. In either the IPv4 area or the IPv6 area, complete the follow[...]

34 Configure Port 9100 (Raw Printing) 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Connectivity , then the Protocols file folder. 4. Select Port 9100 in the directory tree. (1) 5. The available sel[...]

35 Microsof t (NetBIOS over IP) Networks Before Y ou S tart 1. Print a Configur at ion Re po rt as stated in the Network Connectivity sectio n of this guide. 2. Referring to the re port, verify that SMB is enabled . To enable SMB at the Device, if required, follow the procedu re below. 3. Referring to the Configuratio n Repo rt, verify that DNS is [...]

36 7. Press Port Settings . 8. When the Port Settings me nu displays, press the SMB selection line. 9. Press the Change Settings button in the lower right corner of the Port Se ttings menu screen. 10. When the SMB selection menu displays, note that yo u have only one setting available on a single , numbered horizontal line. Press this selection lin[...]

37 Viewing or Configuring the SMB Host Name or WINS Ser ver with Internet Services 1. Open your Web browse r and enter the TCP/IP addre ss of the Device in the Add ress or Location field. Press Enter . 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of Connectivity , then the Protocols file folder. 4. Select Microsoft Networki[...]

38 Note regarding DNS/WINS NetBIOS Name Resolution To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolu tion. Also, m ake sure that the Device is informed of th e addresses of the DNS/ WINS Servers, using the ins tru ctions supplied in the TCP/IP Dynamic Add[...]

39 IPP Configuration The Internet Printing Protocol provides a conven ient way to print over the Int ern et or Intranet using the device's IP address. To support this type of printing, make sure that Port 91 00 is enabled at the device as stated in the Note at the bottom of the Configure Port 9100 procedure, in th e Internet Services section o[...]

40 Port S t atus (IPP Enablement) 1. On the IPP selection menu, press the se lection line labeled Port Status . 2. Press the Change Settings button. 3. On the IPP Port Status screen , note which of the two buttons is high lighted as the current setting for IPP Enablement . The availa b le s ettin gs ar e En ab led or Disabled. To print with IPP, th[...]

41 Exiting the Port Settings Menu and returning to the T ools t ab screen 1. To exit the Port Settin gs menu, ret urning to the Too ls tab screen , press the rect angular Close button in the upper r ight corner o f the Port Settings menu screen. 2. Wait several seco nds and the Auto Clear service should log you out. Note: If you changed any setting[...]

42 EtherT alk (AppleT alk) Configuration The EtherTa lk Protocol enables workst ation to Devic e communic ations over the EtherTal k (AppleTalk) network. T o access EtherT alk Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the n umeric keyp ad five cons ecutive tim es. (This is the fa[...]

43 Port S t atus (EtherT alk Enablement) 1. On the EtherTalk selection me nu, press the selection line labeled Port Status . 2. Press the Change Settings button. 3. On the Port Status screen, note which of the tw o buttons is highlighted as the current setting for EtherTalk Enablement. The availa ble settings are Enab led or Disabled. To pr int wit[...]

44 Configuring EtherT alk Setting s with Internet Services 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties Tab. 3. Click the plus (+) symbol to the left of Connectivity , then the Protocols file folder. 4. Select AppleT alk (Ethe rTalk) in the directory[...]

45 AS400 Printing AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printin g to a mult ifunction device fr om an AS/400 using the SNMP drivers. Assumptions This procedure is intend ed for users familiar with the AS/400 s ystem, especially those experienced with printing in an AS/400 environment. The AS/400 [...]

46 8. The default [TRAP Commu nity Name] is SNMP_t rap, which you ca n use with out changin g. The Default TRAP commu nity name is used to specify the de fault community name for all traps generated by this machine. 9. Click your browser Back button to return to the SN MP Configuration page, th en click the [Advanced] button. 10. Click [Add IP Addr[...]

47 AS400 Printing using LPR (CRTOUTQ) Creating a remote qu e ue (LPR) on th e AS4 00 At the comm and line, issu e CRTOUTQ and press F4, then F 9 for addit ional para meters. T he setup is as follows: Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time: Time Ending time: Time Order of files o[...]

48 ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (d ocument) should be able to be sent tot he WorkCentre. Note: If printing PCL, set this parameter to HPI IID , HP5Si (most of the HP driver s will work) and set Workstation customizing object as *no ne. If printing ASCII, set this parameter to *IBM42011 (which is the default).[...]

49 Print Drivers TCP/IP Peer to Peer (LPR or S t andard TCP/IP) Printing Windows 2000 Server Professional & XP Professiona l (& V ist a) Print Driver Installation Before you st art Obtain the Print Driv er for your workstat ion's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also t[...]

50 Add the Printer to the Windows 2000 or Wind ows XPVista Desktop 1. On the Windows 2000 deskto p, from the Start menu, select Settings , then Printers. On the Windows XP desktop, from Start , select Printers and Faxes . The Vista path is Star tControl PanelPrinter(s). 2. On Windows 2000 or XP, double -click Add Printer . 3. When the "Add [...]

51 NetBIOS over IP Peer to Peer Printing Before You Start 1. Obtain the Print Dr iver for your workst ation's operating syst em. Driver s are available on one of the CD-ROMs that came with your Device. They are al so typically available for downloading in self- extracting Zip file format from the Internet at w ww.xerox.com. 2. Print a Configur[...]

52 An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing EXPERIENCED SYSTEMS ADMINISTRATORS can use the follo wing procedure: 1. On Windows 2000 a nd XP workstations , from the "Properties selection" of th e "Lo ca l Area Connection" icon, verify that the Internet Protocol (TCP/IP) is installed. Select the [...]

53 NetBIOS over IP Client/Server Printing Before You Start 1. Obtain the Print Dr iver for your workst ation's operating syst em. Driver s are available on one of the CD-ROMs that came with your Device. They are al so typically available for downloading in self- extracting Zip file format from the Internet at w ww.xerox.com. 2. Print a Configu[...]

54 Windows 2000 & XP Profes sional W orkstation Prin t Driver Installation Verify that the Correct Pr oto cols and Services are installed in the workstation 1. Verify that the Internet protocol (TCP/IP) is installed in the Workst ation. On the Windows 2000 Desktop , right mouse click the My Network Places icon an d select Pro perties . Right mo[...]

55 Add the Printer to the Windows 200 0 or Windows XP Desktop 1. On the Windows 2000 deskto p, from the Start menu, select Settings , then Printers. On the Windows XP desktop, from Start , select Printers and Faxes . 2. On Windows 2000, double-click Add Printer . On Windows XP, from Printer Tasks , select Add a printer . 3. When the "Add Print[...]

56 IPP Printing (Windows 2000XPV ist a) Note: Supported by all Windows 2000, XP, and Vista wo rkstations, IPP (the Inte rn et Printing Protocol) enables the convenience o f printing over the Internet or Intran et through the creation of an IPP network po rt. This printin g "service" is available fo r other wo rkstation op erating syst e[...]

57 Verify that TCP/IP is in stalled in the workstation On the Windows 2000 Desktop , right mo use click the My Network Places icon and select Properties . Right mouse click on the Local Area Connection icon and select Properties . On the Windows XP desktop , click Start , Control Panel , and double click Network Connections . Right mouse click on t[...]

58 Configure the Print Driver 1. On the Windows 2000 deskto p, from the Start menu, select Settings , then Printers. On the Windows XP desktop, from Start , select Printers and Faxes . The Vista path is Star tControl PanelPrinter(s). 2. Right click on the Prin ter's icon and s elect Properties. Use the available Tabs to set the Printer'[...]

59 EtherT alk (AppleT alk) Peer to Peer Printing Before Y ou S tart 1. Obtain the Adobe PostScript Prin t Driver f or your Macin tosh (OS 9.x) workstation. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically availa ble for downloading in self-extract ing file format from the Intern et at www.xerox.com. 2.[...]

60 Installation Instruct ions for 10.x (OS X) 1. Double click to open the folder con ta ining the drivers for ver sion 10.x. 2. Double click to open the [machine mo del.dm g]. 3. Double click to open the [machine mo del.pkg ] file. 4. When the Welco me screen displays, click Continue . 5. Click Continue , then Agree or Accept to accept the License [...]

61 Common UNIX Printing System (CUPS) Overview The Common Unix Printing System ( CUPS) wa s create d by Easy Software Pr od ucts in 199 8 as a modern replacement for the Berke l ey Line Printer Daemon (LPD) and AT&T Line Prin ter (LP) system designed in the 1970's for pr inting text to line printers. Currently available for down loading fr[...]

62 Installi ng CUPS on the UNIX workstation The instructions for installing a nd building CUPS are contained in the CUPS Software Administrators Manual, written and cop y righted by Easy Softwar e Products and available for downloading at www.cups.org/documenta tion.php . An Overview of the Common UNIX Printing System, Version 1.1 by Easy Software [...]

63 Adding the Xerox printer 1. Use the PS comma nd to make su re th at the CUPS da emon is running. The daemon can be r esta rted from Linux using the init.d script that w as created wh en the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should have been create d in System V and BSD. For [...]

64 Options Enabling Options with Sof tware Keys Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Secure Watermark), Internet Fax (iFAX), Server Fax , and Job Based Accounting , require purchase and subsequent enabling with a supplie d 12 character key before they will w ork. Software keys are uaually included wi[...]

65 Hidden Features Specialized features are enabl ed by typing special code s at the device. These are not major options like scanning or faxing. They are mino r changes, such as changing the durations of built-in timers, that allow users to custom ize th e de vice to the ir own ne e ds. Contact your Xerox r epr esentative for further information a[...]

66 Xerox Extensible Interface Program (XEIP) Xerox Extensib le Interfac e Platform enables indep endent softw are vend ors and pa rtners to d evelop customized programs to access directly from the Xe rox d evice . Users can enter their authentication login at the device and access a set of features and op tions designed sp ecifica lly for their bus[...]

67 e. Click [Apply]. f. If changes were made to the SSL settings you may need to: • Reboot the system. • Close and reopen the client browser. 5. To enable the port s: a. Click the [Properties] tab. b. Click the [Connectivity] fold er, then Port Settings. c. On the SNMP lin e, click [Enabled]. d. On the SMB line, click [Enabled]. e. On the FTP C[...]

68 Scan to Home The Scan to Hom e option is su pported thr ough the Netw ork Scannin g service. Esse ntially, it is a template file (.xst) stored locally on the device, bu t in a diffe rent directory than the network scann ing templates or mailbox folders. Users access the Scan to Home tem p lat e by pr es si ng the [Network Scanning] button on the[...]

69 Configure Scan to Home Note: Scan to Home does not wo rk without Remote Account mode. 1. At the device, press the [Log In / Out] button to enter System Administration Mode. 2. On the keyp ad enter [11111] or the curren t passwor d. Touc h [Enter] when finished . 3. Press the [Machin e Statu s ] bu tt on on the Con tr o l Pa ne l. 4. Touch the [T[...]

70 Scanning to the Device’ s Hard Drive (Mailboxes) Before Y ou S tart It is assumed that you purchase d t he Scanning op tion to e nab le Scanning to the Har d Drive with your Device. If you did not, contact your Xero x Representative to purcha se this option. Refer to the Enabling Opti ons with So ftware Keys in this section to enable your purc[...]

71 Setting Up Mailboxes at the Device Note: Scanning to the Device's hard dr ive requires the set up of individu al Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1. Press the Log In / Out button on the Control Panel. Note: If you log in [...]

72 14. Press the rectangular Change Se ttings button. 15. Use the touch screen keyboard to enter in a name for yo ur Mailbox. 16. When finish e d en te rin g in a na m e, press t he Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel butto n .) 17. On the Mailbox settings screen, pr ess[...]

73 Setting Up Mailboxes with Internet Services Note: Scanning to the Device's hard dr ive requires the set up of individu al Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1. Open your Web browse r and enter the TCP/IP addre ss o f the De[...]

74 Scanning to Mailboxes Note: Scanning to the Device's hard dr ive requires the set up of individu al Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of sca nning. To learn how to set up an individual Mailbox, refer to th e Setting Up Mailb oxes to pics in the Scanning to the Device's Hard Drive[...]

75 Retrieving Images from Mailboxes 1. Images are retrieved from Mailboxes using Internet Services. To access Inte rnet Serv ices from you r workstation, with your Internet Browse r program running, enter the Device's IP Address (as seen on the Configuratio n Re po rt ) into the Addres s or Location field of the br ow ser. Press the Enter key [...]

76 Inst alling and Using the Network Scanner Utility To retrieve scanned docu ments directly from the Devi ce' s ma ilbox( e s) into an image-editing application such as Adobe® Photoshop®, you nee d to install the Netw ork Scanner Utility (sca n driver) on your workstation. You can additionally install an d use an application k nown as Mailb[...]

77 Importing Scanned Data fr om the Mailbox to an Im age-Editing Appl ication 1. Start a TWAIN-compatible applic ation program, such as Photosho p. 2. From the File menu, sele ct the comm and for se lecting the s can sourc e (Import/ Twain Source , in Photoshop). 3. Select FX Network Scan from the displayed list and click Select . 4. From the File [...]

78 Importing Scanned Data from t he Mailbox using Mailbox V iewer 1. On your Windows desktop, select StartProgramsFujiXeroxNetwork Scanner UtilityMailbox Viewer. 2. Select the scanner for co nnection fr om the displayed list, then click Select Scanner . 3. If no items are shown in the list, click R efresh, then Options, then Change Display and [...]

79 Scan to E-mail E-mail Overview It is assumed that you purchased the Scanning option to enable Scanning to the E-ma il with your Device. If you did not, contact your Xero x Representative to purcha se this option. The machine is capable of exchanging E-mails. The following features are availab l e by exchanging E-mails. •E - m a i l •i F A X [...]

80 Preparations The following items are required in order to use the E-m ail feature. Item Description E-mail via SMTP E-mail via POP3 iFAX via SMTP IFAX via POP 3 IFAX Direct (1) via SMTP E-mail Printing Mail Notice Job Completion TCP/IP address The TCP/IP address for the machine. TCP/IP is used for e-mail. OOO O O O O O Subnet mask Required when [...]

81 O Required setting. s O ptional setting. – Not required to set. x Not su pp or te d. (1) When you use iFAX Direct, select System Setti ngs, Fax Settings, iFAX Operation Control, and then select Direct (P2P) under IFAX Communication Pathwa y. Registering an E-mail acc ount A mail account for the machine needs to be register ed to a mail server.[...]

82 Installation Procedure Installation Overview This section describ es the co nf igu ra tio n pr oc e dure to use the E-mail feature on the machine. The following two steps are necessary to use the E-mail feature. • Enabling the E-mail ports an d setting TCP/IP Set the machine to be able to use TCP/IP. • Configuring the E-mail Envir onment Set[...]

83 Enabling the E-mail Port s and Setting TCP/IP First enable the E-ma il ports, then set the IP address. Note: The configuration can also be perfo rmed using Ce ntreWare In ternet Serv ices. Note: For information on how to use CentreWare In ternet Services, refer to the Internet Services section of this guide. 1. Display the System Admi nistrator [...]

84 3. Set an IP address. If an IP address is already set , this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the wa y to obtain an IP address. If the address cannot be obtained automatically or static configuration is preferred, configure an IP addr ess, a subnet mask, and a gateway address as stated below. a. Select[...]

85 Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For informat ion on how to use Ce ntreWare In ternet Serv ices, refer to the Internet Services section of this guide. 1. Display the System Admi nistrator Men u screen. a. Press the Log In/Out button. b. Enter the us er ID with t[...]

86 If [POP3] has been sele cted for the [Mail Receiving Protocol] Specify a POP user name to an account na me (the left side of the @ mark), and a POP3 receiving mail server to an address (the righ t side of th e @ mark). A user can decide an alias such as mymail@example.com. Example: mymail@mb 1.abc.example.com Account name : mymail 3. Set the pro[...]

87 [POP3 Server Port Numb er] Enter a value in the range from 1 to 65535. The default is 110. Note: Do n ot use th e numbers of any o ther ports. [POP3 Server Check Interva l] Set the interval for checking the e-mail on the POP3 server. [POP3 Server Login Name] Enter the name to log in to the POP3 server and press Sa ve . [POP3 Server Password] Ent[...]

88 [SMTP Server Port Number] Enter a value in the range from 1 to 65535. The default is 25. Note: This configuration is not necessar y if [SMTP] has been selected fo r the [Mail Receiving Protocol] and has already been configured. [E-mail Send Aut he nti cation] Select one from [Off], [P OP befo re SMTP], or [ SMTP AUTH]. Tip: If you ar e ha vin g [...]

89 5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings . If the selection is not visible, use the scrollin g arrow to display it. b. Select S/MIME Settings and set the follow ing items. Device Certificate - S/MIME Link a certificate to the mach in e. You MUST have an S/MIME certifica[...]

90 6. Select Close repeatedly until the Tools tab screen is displ ayed. 7. Wait se veral seco nds for the Au to Clear service to log you out. 8. After the machine is restarted, pr int a Configuration Report to confirm that each item is configured. For information on how to print a Configurati on Report, refer to the Configuration Re por t topic in [...]

91 Internet Fax (iF AX) iF AX Overview When the iFAX feature is enable d , the machine can tra n smit scanned data as an e-mail attachment using either corporate ne tworks or the Intern et, unlike conventiona l fax machines which utilize public phone lines. Also, the machine can receive e-mails tr an smit ted from other machines which support the i[...]

92 Installation Procedure Installation Overview The configuration proced ure to use the iFAX feature on the machine is compr is ed of the following steps. 1. Enable the ports which are used for the iFAX feat ure, and set an IP address of the machine. 2. Configure th e items for the iFAX feature on the machine. Note: Configuration can also be per fo[...]

93 Enabling the E-mail Port s and Setting TCP/IP First enable the ports for th e e-mail feature, th en set the IP address. Th e procedure for se tting the machine is as follows. First enable the E-ma il port, then set the IP address. Note: The configuration can also be perfo rmed using Ce ntreWare In ternet Serv ices. For informat ion on how to use[...]

94 3. Set the IP address. If an IP address is already set , this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the wa y to obtain an IP address. If the address cannot be obtained automatically or static configuration is preferred, configure an IP addr ess, a subnet mask, and a gateway address as stated below. a. Selec[...]

95 Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For informat ion on how to use Ce ntreWare In ternet Serv ices, refer to the Internet Services section of this guide. 1. Display the System Admi nistrator Men u screen. a. Press the Log In/Out button. b. Enter the us er ID with t[...]

96 If [POP3] has been sele cted for the [Mail Receiving Protocol] Specify a POP user name to an account na me (the left side of the @ mark), and a POP3 receiving mail server to an address (the righ t side of th e @ mark). A user can decide an alias such as mymail@example.com. Example: mymail@mb 1.abc.example.com Account name : mymail 3. Set the pro[...]

97 [POP3 Server Port Numb er] Enter a value in the range from 1 to 65535. The default is 110. Note: Do n ot use th e numbers of any o ther ports. [Polling Interval] Set the interval for checking the e-mail on the POP3 server. [Login Name] Enter the name to log in to the POP3 server and press Sa ve . [Password] Enter the same passwor d twice in the [...]

98 4. Set the protocol for sending E-mail. a. From the Connectivity & Network Setup list, select Outgoing/Incoming , th en select SMTP Server Settings, and then set the following items for the SMTP server. [SMTP Server Name/Address] Enter the SMTP Server Name/IP Addr ess and press Save . Note: Enter the address in the format “xxx.xxx.xx x.xxx[...]

99 5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings . If the selection is not visible, use the scrollin g arrow to display it. b. Select S/MIME Settings and set the follow ing items: Device Certificate - S/MIME Link a certif icate to the machine. Yo u MUST ha ve an S/MIME certific[...]

100 6. Select Close repeatedly until the Tools tab screen is displ ayed. 7. Wait se veral seco nds for the Au to Clear service to log you out. 8. After the machine is restarted, pr int a Configuration Report to confirm that each item is configured. For information on how to print a Configurati on Report, refer to the Configuration Re por t topic in[...]

101 T esting iF AX Send from the Device to another iFAX-ca pable Machine Test the iFAX transmission fr om the machine. 1. Press the All Services button , t hen touc h the Internet Fax button to display the Internet Fax screen. 2. Select New Recipient, then the To butt on, in the Recipient’s drop-down list. 3. Enter the destina tion address, using[...]

102 Server Fax Server Fax Overview The Server Fax feature en ables you to fax document s without havin g a telephone line directly connected to your multifunction device. This is achieved by sending the document s to a separate, networked fax server with its own links to the telephone system. It is assumed that you already purcha sed and enabled th[...]

103 Installation Checklist Please ensure that the following items are availab le or have been performed. 1. Ensure the ma chine is fully functionin g on the netw ork prior to installation. 2. Enable the purchased Scanning op tion. For in structions, r efer to the En abling Optio ns with Sof tware Keys topic, in the Options sect ion of this guide. C[...]

104 5. Ensure that the T CP/IP and HTT P protocols are confi gured on the device and a r e fully functional. This is required to access the m u ltifunction device's Cent reWare Internet Services web pages, wh ich ca n be used to configure Server Fax settings from a network-con nected workstation. To verify that the TCP/IP and HTTP protocols ar[...]

105 Configure a Fax Filing Location (Repository) Faxing from the multifunction d evice to a fax server is ver y similar to the other meth ods of faxing availab le to users on the multifunction device. The user simply selects the Fax button fr om th e All Services screen , enters a Recipient phone number when prompted, places a document in the docum[...]

106 Configure a Fax Filing Repository usin g FTP Installation Checklist 1. Ensure that a File Transfer Protocol ( FTP) service is runn ing on the fax server wher e images sca nned by the machine will be stored. Write down the IP addre ss or Host Name. 2. Create a user account (login name ) and password for the machine on th e server. When a documen[...]

107 Enter the Fax Reposit ory Details via Internet Services 5. At your workstation, open your Web browser and enter the IP address of the mach ine in the Address or Location field. Press Enter . 6. Click the Properties tab. 7. Click the Services folder. 8. Click on the Fax folder. 9. Click the Fax Repository Setup link. 10. Select FTP for Protocol.[...]

108 Configure General Settings 18. Click the De faults link. 19. To pr int a Scan File Transfer Report, sele ct Auto Print On, Auto Print Off, or P rint when delivery fails, from the drop-down menu. Note that the Transfer Report on ly shows whether data was sent to the fax server. It does not show whet her the fax was successfully sent by the fax s[...]

109 Configure a Fax Filin g Repository using SMB Installation Checklist 1. Following the fax ser ver software m anufacturer's ins t ructions, create a shared folder on the fax server to be used as a scan filing loca tion (repos itory) for sc anned documents. Write down the Share Name of the folder and the Computer Na me or Server Name. 2. Crea[...]

110 Enter the Fax Reposit ory Details via Internet Services 4. At your workstation, open your Web browser and enter the IP address of the mach ine in the Address or Location field. Press Enter . 5. Click the Properties tab. 6. Click the Services folder. 7. Click on the Fax folder. 8. Click on Fax Repository Setup and select SMB for Protocol. 9. Ent[...]

111 Configure General Settings 17. Click the De faults link. 18. To pr int a Scan File Transfer Report, sele ct Auto Print On, Auto Print Off, or P rint when delivery fails, from the drop-down menu. Note that the Transfer Report on ly shows whether data was sent to the fax server. It does not show whet her the fax was successfully sent by the fax s[...]

112 Configure a Fax Filing Repository usin g SMTP Installation Checklist 1. Ensure that the TCP/IP protocol is configured on the device and is fu lly func tional. To configure TCP/ IP, refer to the TCP/IP Conf ig uration topic in the NOS Sele ction section of this guide . 2. Follow the basic instructio ns for en abling the E-mail ports in the Scan [...]

113 Enter the Fax Reposit ory Details via Internet Services 1. At your workstation, open your Web browser and enter the IP address of the mach ine in the Address or Location field. Press Enter . 2. Click the Properties tab. 3. Click the Services folder. 4. Click on the Fax folder. 5. Click on Fax Repository Setup and select SMTP for Protocol. 6. In[...]

114 Configure General Settings 10. Click the De faults link. 11. To pr int a Scan File Transfer Report, sele ct Auto Print On, Auto Print Off, or P rint when delivery fails, from the drop-down menu. Note that the Transfer Report on ly shows whether data was sent to the fax server. It does not show whet her the fax was successfully sent by the fax s[...]

115 Features that can be set in support of Server Fax Address Book Setu p Use of this feature enables Fax users to select recipi ents by 3 digi t nu mbers. Note that a maximum of 50 characters can be d esignated for each destination a nd that only fax destinations can be used. Also note that all Address Book in formation other than Fax Number, Dest[...]

116 Fax Mode Settings (Scre en Defaults and Fax Default s such as Delayed Start) These settings include Screen De faults and Fax Defaults. Screen Defaults sets the screen displayed a t the d evice's Control Pa nel when the Fax bu tton is pressed . Fax defaults lets you set the parameters for Delayed Start communications. This can be a useful f[...]

117 Fax Fax Overview FP The optional Fax feature works mu ch the same as a stand ard facsimile machine. Extra features , covered in this section, such as the Addres s Book, Group Dial, Comments, and the use of Mailboxes, are meant to provide addit ional capabilities in support of the Fax featur e. Note: It is assumed that you purchased the approp r[...]

118 Local T erminal Information Settings 1. Press the Log In / Out button to enter System Administration Mod e. 2. On the keypad ente r [11 1 11 ] or curr en t pa ssw or d. Touch Enter when finished. 3. Press the Machine Status button on the Cont rol Panel. 4. Touch the Tools tab . 5. Touch Fa x Mode Settings . 6. Touch Local Termina l Information [...]

119 Address Book Setup Use of this feature enables Fax users to se lect recipients by 3 digit numb ers, which ca n be used to supp ort speed dialing. 1. Press the Log In / Out button to enter System Administration Mod e. 2. On the keypad ente r [11 1 11 ] or the cu rr en t pa ssw ord. Touch Enter w hen finished. 3. Touch the Machine Status butto n [...]

120 11. Select the items you would like to enter info rma tion for and touch Change Settings . a. Fax Numbe r, up to 12 8 charac ters, the n touch Save . b. Name, up to 18 c haracters, then touch Save . c. Index, only 1 digit (used for a quick find), then touch Save . d. Relay Station setup, On or Off, then touch Save . e. Starting Rate, G3 Auto or[...]

121 Group Send Setup This setting supports Group Send (broa d cast) Fax transmissions to up to 20 addre ss numbers in a pre- designated group. Refer to the Group Send topic in th e Device’s User Guide for full information. To set up a Group, perform the following steps. 1. Press the Log In / Out button to enter System Administration Mod e. 2. On [...]

122 Comments This feature can be used to add comments to a Cover Note (Cover Page). 1. Press the Log In / Out button to enter System Administration Mod e. 2. On the keypad ente r [11 1 11 ] or the cu rr en t pa ssw ord. Touch Enter w hen finished. 3. Touch the Machine Status butto n on the Control Panel. 4. Touch the Tools tab . 5. Select Setup &am[...]

123 Create a Mailbox The machine has 200 mailboxes available . A mailbox must be created befo re you can use Remote Mailbox or route re ceived documents into mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receiv e or Private Polling documents are stored in the Mailbox . This is a lso convenien t for diff erentiati[...]

124 8. Touch Crea te/Delete . a. Check Passcode – Select On or Off, then touch Save . Note that it is recommended th at you select On, then provide a pa ssw ord, to secure access to your Mai l box. b. Mailbox Name – Enter a na me, then touch Save . c. Check Passcode – the selections below are viewable when On is selected. • Save (W rite) - [...]

125 File Destination / Output Destination Received Fax documents will be rout ed to the output tr ay or Mailbox specified by these settings. 1. Press the Log In / Out button to enter System Administration Mod e. 2. On the keypad ente r [11 1 11 ] or curr en t pa ssw or d. Touch Enter when finished. 3. Press the Machine Status button on the Cont rol[...]

126 Fax Settings (including Fax Default s and Fax Control) Common Settings: Audio Tones and Re port s. 1. Press the Log In / Out button to enter System Administration Mod e. 2. On the keypad ente r [11 1 11 ] or curr en t pa ssw or d. Touch Enter when finished. 3. Press the Machine Status button on the Cont rol Panel. 4. Touch the Tools tab . 5. To[...]

127 8. Touch Repor ts . Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save to save any new settings. a. Job History Report - Automa tically pr int every 50 print operations. Default is 0=0ff. b. Activity Report - Autom a tica lly print every 100 transactions. Select either On or Off. c. Transmission R[...]

128 Fax Mode Settings (including Fa x Defaults and Fax Control) These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destinat ion / Output Destination, Reduce/Enlarge Presets, Original Size De faults, an d Local Terminal Information. For information on File Destinat ion / Output De stination settings and Local Ter minal Informat[...]

129 8. Touch Close un til the Fax Mode Settings selections are a gain displayed. 9. Touch Fa x Control . 10. Select the Line to enter or change, then touch Change Settings . Touch Save to save any new settings. • Re-enter Recipients • Re-enter Bro adcast Recipients • Re-enter Speed Dial Recipien ts • Transmission Header Text – Polling. Yo[...]

130 • Fax Receivin g Mode. L eave this set ting at Auto Receive for unattende d operation . • Border Limit. • Auto Reduce on Receipt. • Tray for Printing Incoming Faxes. • 2 Pages up on Receipt. • 2 Sided Print. • Edge Erase – Top & Bott om Edges. • Edge Erase – Left & Right Edges. • Reduce 8.5x11 Original to A4. • P[...]

131 To Configure Fax to Mailbox 1. Log in at the devi ce. 2. On the Tools tab, touc h System S ettings. 3. In the Group column, touch Fax Service Settings. 4. Touch System Settings. Under Gr oup, select Fax Service Settings. a. Under Features, touch Fax Control. • Touch Mailbox Selector Setup. • Touch Change Settings. • Touch Enable . • Tou[...]

132 LAN Fax (PCL Drivers) You can facsimile documents dire ctly from your PC in the same way you would print a document. This is known as the LAN Fax . Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TC P/IP) Printing topic, in the Print Drivers section, and add the printer to the Win d ows 2000 or Windows XP desktop using a Standar[...]

133 LAN Fax (PostScript Drivers) You can facsimile documents dire ctly from your PC in the same way you would print a document. This is known as the LAN Fax . Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TC P/IP) Printing topic, in the Print Drivers section, and add the printer to the Win d ows 2000 or Windows XP desktop using a [...]

134 Adding a Recipient to a Fax Phonebook 1. From the File menu of you r prog r am , sele ct Print to display the Print dialog. 2. Check that the corr ect (PS) printer is selected, and then click Properties to display the Properties dialog. 3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax ta b will now[...]

135 Sending the Fax 1. When the Print di alog is displayed, click OK . 2. On the Fax Recipient dialog , to send to th e previously- entered, n ew recipie nt, click Look Up Phonebook . 3. Double click the name of the new individual previously enter ed (in st ep 6 above) and click OK . Note: Alternatively, you can manually enter in a Name (of up to 3[...]

136 Scan to PC (FTP/SMB) Overview This feature is desig ned to convert scanned data to TIFF, JPEG, or PDF format, and then use the FTP or SMB protocol to send the data to a computer (server or work station) on the network. Notes: It is assumed that you purchased the Scanning op t ion to enab le Scanning to FTP/SMB wit h your Device. If you did not,[...]

137 Installation Procedure This section describe s the configuration procedure to use the Scan to PC (FTP/SMB) feature on the machine. The following two steps are necessary to use the Scan to PC (FTP/SMB) feature. • Enabling the requ ired ports and Setting TCP/IP Enable the FTP port and SMB port on the Device, and then set th e machine’s IP add[...]

138 Enabling Ports and Setting TCP/IP To use Scan to PC (F TP/SMB) yo u need to enabl e the applicable Ports (SMB or FTP client) on the Device, and make sure that an IP address ha s been set on the machine. Note: The configuration can also be perfo rmed using Ce ntreWare In ternet Serv ices. For informat ion on how to use Ce ntreWare In ternet Se r[...]

139 3. When using the FTP pr otocol, ena ble the FTP client port. a. From the Tools tab screen, select Connectivity & Netwo rk Setup , then Port Settings . b. From the Port Settings screen, select FTP Client and then select Change Settings . c. Select Port Status and then select Change Settings . d. Select Enabled then select Save . e. Select C[...]

140 5. Select Close until the Tools tab screen is displayed. 6. Wait se veral seco nds for the Au to Clear service to log you out. 7. If you changed any settings, the De vice will automatically reboot to register and enable your new settings. After the machine is restarted, print out a Configuration Report to co nfirm that the ports are enabled and[...]

141 Receiving Computer Configuration The following describes the configuration pr ocedure fo r the receiving computer (s erver or workstation) . Using with FTP 1. Ensure that File Transf er Protocol (FTP) ser vices is runn ing on the s erver or wo rkstation wh ere images scanned by the machine will be stored. Note down the IP a ddress or host name.[...]

142 Adding the Receiving Computer ’ s Address to the Address Book To direct your scan ned documents to the appropri ate receiving computer (s er ver or workstation) you will need to add the Receiving Computer’s Address to the machine ’ s Address Book as follows. 1. Press the Log In / Out button on the Device’s Contr ol Panel. 2. On the keyp[...]

143 Using the Scan to PC (FTP/SMB) Feature After the appropriate Por ts have been e nabled , TCP/ IP has bee n configured, an d the receiving compu ters address added to the Address Book, the Scan to PC (FTP/SMB) feature can be used as follows. 1. Select Scan to PC from the All Services screen. 2. Touch Transf er Protocol , select a pr ot oco l, an[...]

144 Setup and Use of Job Flow Sheet s with Mailboxes Overview Job flow is a feature for execu ting a series of regist ered actio ns. The target of a job flow is documents stored in a Mailbox. Two methods ar e available: 1) autom atically start a jo b flow when a document is stored in a Mailbox, or 2) select a job flow to manually act on documents s[...]

145 Enabling Ports and Setting TCP/IP In order to use the job flow service, you must enabl e the SOAP port, the SNMP port, the Intern et Service (HTTP) por t, and set I P address es. The proc edure for setting the machine is as follows. Note: The configuration can also be perfo rmed using Ce ntreWare In ternet Serv ices. For informat ion on how to [...]

146 3. Enable the SNMP port. a. Select SNMP and then select Change Settings . b. Select Port Status and then select Change Settings . c. Select Enabled then select Save . d. Select Close until the Port Settings screen is displayed. e. Enable the Internet Service (HTTP) port using the same process as stated above. f. Select Close repeatedly until th[...]

147 Configuring the SNMP Port Configure t he transport protocol for the SNMP port usin g CentreWar e Internet Services. 1. Start a web browser on a networ k connected workstation . 2. Enter the mach ine’s IP address in the address box of the browser an d press Enter . 3. Click the Properties tab. 4. Click Port Status . 5. Select (place a chec kma[...]

148 Creating Job Flow Sheets Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create a job flow sh eet, per form the fo llowing step s. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad ente r [11 1 11 ] or curr en t pa ssw or d. Touch Enter when finished. 3. [...]

149 Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing) Before you ca n link a job flow sh eet to a mailbox, you need to cr ea te at least one mailbox for your use. In the proces s of creati ng the mailbo x, you can lin k to your n ewly created Job Flow Sheet. To create a mailbox and link it to a Job Flow Sheet (f or autom[...]

150 14. Press the rectangular Change Se ttings button. 15. Use the touch screen keyboard to enter in a name for yo ur Mailbox. 16. When finish e d en te rin g in a na m e, press t he Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel butto n .) 17. On the Mailbox settings screen, pr es[...]

151 Manually linking a Job Flow Sheet to document s in a Mailbox 1. Touch Send from Mailbox on the All Services scr een. 2. Select a Mailbox , enter the passw ord, then tou ch Confirm . 3. On the Document List screen, select a docu ment. 4. Touch Jo b Flow Settings . 5. Touch Select Job Flow Sheet . 6. Select a job flow sheet and press the on-scree[...]

152 Scan to PC Desktop Overview Sc an to P C D es kt op i s n ow a c o re element of the Xerox FreeFlo w Digital Workflow collection for the o ffice. What was once called Scan to PC De sktop Deluxe is now kno wn as Scan to PC De sktop Professional. The components in this solution include : Pap erPort Pr ofessional 10, OmniPage Professional 14 Offic[...]

153 Preparations Perform the procedure s for setting up this device to Scan to SMB, as stated in the Scan to PC (FTP/SMB) section of this guide. Software Inst allation Procedure To install Scan to PC Desktop components on networ ked workstations, refer to the Scan to PC Deskto p Network Installation Guide, Versio n 7.0. This d ocument sh ould have [...]

154 Network Scanning (using templates) Overview Network Scanning is an optional feature for this mult ifunction device, available for purchase from your Xerox Sales Representative. Network Scann ing allows a user to scan an origin al docu ment and convert it to an electronic file. The final destination of the electronic file depends on the template[...]

155 Additional Notes Network Scanning User Auth entication Authentication can be enabled to prevent unauthori zed a ccess to the Network Scanning feature. If Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access the Network Scanning feature. For a full de script ion of the Authenticati on featur[...]

156 Installation Checklist Please ensure that the following items are availab le or have been performed. 1. Ensure the ma chine is fully functionin g on the netw ork prior to installation. 2. Enable the purchased Scanning op tion. For in structions, r efer to the Enabling Options with Software Keys topic, in the Options section of this guide. Conta[...]

157 Configure a Scan Filing Location Scanning with the machine is accomp lished through user selectio n of templates on the device tha t route scanned jobs to network servers. After sto rage on th e server, the files can be retrieved at any properly configured networked wor kstation. A dedicated file se rver is not required to receive scans. A dedi[...]

158 Configure a Scan Filing Repository using FTP Installation Checklist 1. Ensure that a File Tran sfer Protoc ol (FTP) s ervice is ru nning on t he server o r workstat ion where images scanned by the machine will be stored. Write down the IP address or host name. 2. Create a user account an d password for the machine. Wh en a document is scanned, [...]

159 Configure General Settings 19. Click the General hot link. 20. To pr int a Conf irmation She et after eve ry scan jo b, select On from the Co nfirmation Sheet drop-down menu. 21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields fe ature and is filed[...]

160 Configure a Scan Filing Repository using SMB Installation Checklist 1. Create a shared folder to be us ed as a scan filing loc ation (repos itory) for scanne d documents. Note the Share Name of the folder an d the Computer Name or Server Name. 2. Create a us er account and passwor d for the m achine with fu ll access rig hts to the sc an direct[...]

161 Configure General Settings 19. Click the General hot link. 20. To pr int a Conf irmation She et after eve ry scan jo b, select On from the Co nfirmation Sheet drop-down menu. 21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields fe ature and is filed[...]

162 Configure Scan to HTTP The device can be configured to scan to either a n HTTP or an HTTPS destination. To set up a remote template pool repository, see the next procedure. To configure the Scan Reposit ory Details using CentreWare Inte rnet Services: 1. At your workstation, open your Web browser and enter the IP address of the mach ine in the [...]

163 Setting up a Remote Template Pool Repository (opt ional) 1. At your workstation, open your Web browser and enter the IP address of the mach ine in the Address or Location field. Press Enter . 2. Click the Properties tab. 3. Click the Services folder, then the Networ k Scanni ng file folder. 4. Click the Advanced folder, then click the Template [...]

164 Configuring the Default T emplate with Internet Services You need to create at least one te mplate for users to se lect to scan their docume nts to the pre-configured repository. This template is often referred to as the Default Template. The template can be create d with either Intern et Services or SMARTs end softwar e running o n a remot e t[...]

165 enabling the text of th e do cu m en t to be s earched on, copied, and pasted, as desired. To set the device to creat e searchable PDF files: a. On the Default Temp late page, in the Network Scanning Image Settings area , click Edit . b. In the Searchable PDF Defaults area, click Sear chable . c. Click Apply . XPS is Microsoft's new electr[...]

166 Setting up a Remote T emplate Pool Repository (optional) 1. At your workstation, open your Web browser and enter the IP address of the mach ine in the Address or Location field. Press Enter . 2. Click the Properties tab. 3. Click the Services folder, then the Networ k Scanni ng file folder. 4. Click the Advanced folder, then click Tem plate Poo[...]

167 T esting Network Scanning (using templates) 1. Go to the machine and pre ss the All Services button . 2. Press the Network Scanning button. 3. See if the template you created is displaye d on screen. 4. If it is, press it. If it is not, return to the begi nning of this section and repeat the required procedure s. 5. Place a document in the do c[...]

168 W eb Service (if available) The Web Service button on the machine, if available, enables users to view Internet or Intranet web servers on th e machine’s User Inte rface, an d to send scanned files to web servers through job flow sheets, if the server login an d passw ord are valid as en te re d on the job flow sheet. In addition to performin[...]

169 Security – Authentication Overview Users Controlled by Authenticat ion Authenticated Users These are users who are registered with the machine. When using a restricted service , authenticated users are p rompted to type th eir user IDs on the authentication screen . Guest Users These are users who are permitte d to use the mach ine usin g the[...]

170 Services Managed by Us er ID Authentication The services that can be managed by user ID authentication vary depend ing on the selected Authentication mode. The following tables provide a summa ry of these managed services for each mode. When Local Ma chine Access is enabled When Network Acce ss is enabled When Remote Ac cess is en a bl ed Servi[...]

171 Effect s of Authentication on Job Flow Sheets and Mailboxes When Login to Local Accounts is enabled, even if au th entication is not enabled for the copy, fax, scan, or print services, authentication will be required for mailbox and job flow sheet operations. For full details on the effects of Authentication on Job Flow Sheets and Mailboxes, re[...]

172 Configuring Remote Authentication When Login to Remote Accounts is enabled, users of the device will be asked to provide a user name and password to be validated by the designated authen tica tion s erver. If this validation is successful, the machine and any restrict ed services will be available for individual use. Preparations : 1. Ensure th[...]

173 Configure Remote Authenticat ion for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configur ation web page st ill running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still runnin g, open your Web br owser and enter [...]

174 Configure Remote Authenticat ion for Kerberos (Solaris) At Your Workstation: 1. With the Authentication Configur ation web page st ill running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still runnin g, open your Web br owser and enter the T[...]

175 Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configur ation web page st ill running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still runnin g, open your Web br owser and enter the TC P/IP address o[...]

176 Configure Remote Authentication for LDAP Refer to your LDAP server documentation fo r the full ra nge of information that can be entered into this LDAP dialog to fully support both E-mail a pplicati ons and authentication using your LDAP server. The path to the LDAP dialog is as follows: At Your Workstation: 1. With the Authentication Configur [...]

177 12. Enter your require d numb er for Maximum Number of Sear ch Results . This is the maximum number of addresses that will appear which match the s earch criteria selected by the user. 13. Enter the required time to wait for Search Time-Out . Alternatively, you may select Wait LDAP Server Limit. 14. Place a chec kmark in the Referral box if you[...]

178 Configuring Network Authentication (by a Remote Accounting server) Network authentication uses the us er information managed on a remote Accountin g server to manage authenticat ion (access) to available machine se rvices. Enable Network Authentication To enable Network Auth en tic atio n for us e with this Dev ice , at you r netw orked workst [...]

179 Configure communications b etween th e Accounting server and the dev ice Refer to the remote Accounting server manufactu r er's documentat ion for the specific procedures to follow to configure communications betwee n t he server and the multifunction device. The server will contact the device based upon Accoun ting service parameters set [...]

180 Enable the Accounting option in worksta tion print drivers Use the Windows Add Printer dia logs to ad d the mu ltifu n ctio n device's print drive r to individual, networked workstations. For instructions, if needed, refe r to the Print Drivers section of this guide. In the print d river defa ult setting dia logs, locate and then en able t[...]

181 Configuring Xerox Secure Access (Authentication) Xerox Secure Access enables cust ome rs to levera ge Xero x Par tn er Solut ion s to pr ov ide use r authentication with an optional card reader. Users can access the features availab le at the device once they have been authenticated. Secure Access and Accounting Secure Access can be enabled wit[...]

182 Configuring Xerox Secure Access to wor k with Remote Authentication At Your Workstation: 1. Open your Web b rowser and enter the TCP/IP address of the machine in the Address or Location field, then select [Enter]. 2. Click the [Properties] tab. 3. Select the [Security] folder, then the [Authentication Configuration] link. The Properties tab ref[...]

183 Configure Remote Authenticat ion for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configur ation web page st ill running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still runnin g, open your Web br owser and enter [...]

184 Configure Remote Authenticat ion for Kerberos (Solaris) At Your Workstation: 1. With the Authentication Configur ation web page st ill running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still runnin g, open your Web br owser and enter the T[...]

185 Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configur ation web page st ill running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still runnin g, open your Web br owser and enter the TC P/IP address o[...]

186 Configure Remote Authentication for LDAP Refer to your LDAP server documentation fo r the full ra nge of information that can be entered into this LDAP dialog to fully support both E-mail a pplicati ons and authentication using your LDAP server. The path to the LDAP dialog is as follows: At Your Workstation: 1. With the Authentication Configur [...]

187 12. Fill in the Search Root Entry D N (for exa mple, ou= users, dc =xerox, dc=com), and select All Levels below Root Entry for Scope of Se arch. 13. In the Referral and Referral Ho p Limit boxes, dec ide wh ethe r or not to perform referrals and specify the hop limit. 14. For Server Application , select your application from the drop-dow n list[...]

188 Enable Specific Xerox Secure Access Settings 1. Open your We b browse r and enter t he TCP/IP address of the machine in the Addr ess bar. Pr ess Enter . 2. Select the Properties tab. 3. Select the Security folder. 4. In the Security folder, select the Remote Authentica tion Servers folder. 5. In the Remote Authen tication S ervers folder, selec[...]

189 Add the Secure Access to th e Server 1. On the Windows 2000 deskto p, from the Start menu, select Settings , then Printers. On the Windows XP desktop, from Start , select Printers and Faxes . The Vista path is Star tControl PanelPrinter(s). 2. On Windows 2000 or XP, click Add a Print er . 3. When the "Add Printer Wiza rd" screen dis[...]

190 Configure Color Copy Acces s for LDAP Group Refer to your LDAP server documentation fo r the full ra nge of information that can be entered into th is LDAP dialog to fully suppor t both e-ma il applicat ions and authentication using your LDAP server. Set LDAP Server To set the LDAP server: 1. Open your Web b rowser and enter the TCP/IP address [...]

191 LDAP Authentication To set LDAP authentication: 9. Click the Properties tab, click the Connectivit y folder, click the Protocols folder, then click the LDAP folder. 10. In the LDAP folder, click the LDAP Authentication link. 11. On the LDAP Auth entication page, in the LDAP Aut henticati on box: a. On the Authenti ca ti o n Me th o d line, eith[...]

192 Authentication System To set Authentication System: 24. Click the Properties tab, click the Security folder, then click the Remote Authen tication Servers folder. 25. In the the Remote Authentication Serv ers folder, click the Authentication Sy stem link. 26. On the Authentication Sys te m page, in the Aut h en ti catio n Ty p e bo x: a. In the[...]

193 802.1X Authentication The multifunction device suppor ts 802.1X authentication based on the Extensible Application Protoco l (EAP). 802.1X can be ena bled for devices connected th rough both wired and wireless Eth ernet networks. As described here, the 802.1X configurat ion is used to authenticate the multifunct io n device, rather than individ[...]

194 Security – Encryption Encryption Service Overview Note: You may have to purchase the Security Kit option to enable enc ryption with your Device. If you cannot generate a self-signed certificate, or enable SSL/TLS Communication, as stated under Configuration of HTTP Communication Encryption, in this section, contact your Xerox Representative t[...]

195 E-mail Encryption /Digital Signature S/MIME certificates, imported fr om a Certificate Authority (in PKCS7 format) , can be used on the machine’s HTTP server for E-mail Encryption. Note: To import S/MIME certificates, use the Machine Digital Certific ate Managem en t ho t link in th e Security folder on the Properties Pa ge o f CentreWare Int[...]

196 Configuration of HTTPS (SSL /TLS) Communication Encryption Installation Overview Configuration on the Machine Two methods are available dep endi ng on the type of certificate. - Create a self-signed cer tificate on the machine with In ternet Services, and enab le HTTPS. This method is used primarily for Server certificates. - Enable HTTPS, and [...]

197 Configuring certificat es with CentreWare Internet Services Two methods are available to config ur e certificates with CentreWare In ternet Services: creating a self- signed certificate (for SSL server), and impo rting a signed certificate from a Certificate Authority. This section describes how to create a self-signed certificate ( for SSL ser[...]

198 Configuration on a Computer The following describes the configuratio n fo r a computer. When encrypting communicatio n between a web brow ser and the machine, enter an add ress beginning with "https" instead of "http" into the address column in the web browser. Example of the IP address entry https://192.168.1.1/ When encryp[...]

199 Configuration of E-mail Encr yption/Digital Signature Installation Overview Configuration on the Machine Import an S/M IME certific ate from a Certificate Au thority (in PKC S7 format), then config ure the cer tificate on the machine using Ce ntre Ware Internet Services. Configuration on a Computer No special configuration is needed for r emote[...]

200 Configuring S/MIME certificates wi th CentreWare In ternet Services To configure S/MIME cert ificates with CentreWare Internet Services, first enab le HT TP communications (as stated under Configuration of HT TP Communication Encry ption in this section). Next, import an S/ MIME certificate from a Certif icate Aut horit y (in PKCS7 forma t) . F[...]

201 8. Refresh the web browser . 9. Click [+] on the left of Security to display the items in the folder. 10. Configure the certificate. a. Click Trusted Certificates Mana gement . b. Select [Local D evice] for Category , [S/MIME] for Certificate Purpose , and then click the Display the List button. If necessar y, enter the System Ad mini strator U[...]

202 15. Apply the settings. a. Click Apply . b. The right frame on the web browser will change to the machine reboot display. c. Click Reboot Machine . The machine will be unavailab le for a short period of time. 16. Configure the settings fo r S/MIME. a. Refresh the web browser . b. Click [+] on the left of Security to display the items in the fol[...]

203 Configuration on a Computer The following describes the configuratio n for a remote, networked com puter. Sending scanned data by S/MIME encrypte d E-mail from the ma chine to a computer An S/MIME certificate MUST be impo rted, configured, and stored on the mach ine as stated in this section under Configuring S/MIM E cert ificates with CentreWa[...]

204 Configuration of Scan File Si gnatures (PDF/XPS Document s) Installation Overview Configuration on the Machine Import a certificate from a Certific ate Authority (in PKCS12 format), then configure the certificate on the machine using CentreWare Internet Se rvices. Configuration on a Computer Prepare for verification of the PDF or XPS signature.[...]

205 Configuring Scan File certificat es with CentreWare Internet Services To configure certificates with Cent r eWar e Internet Ser vices, first en able HTTP communicatio ns (as sta ted under Config uration of HTTP Communication Encryption in this section). Ne xt, import a certificate from a Certificate Authority (in PKCS 12 fo rmat). Finally, set [...]

206 9. Configure the cer t ificate. a. Click on Trusted Digital Certificate Management . b. Select [Local Device] for Category , [Scan File] for Certificate Purpose , and then click the Display the List button. c. Place a chec k mark in t he box in fr ont of the Certificate you wish to v iew details for. d. Click the Certificate Details button. e. [...]

207 Configuration on a Computer Confirm that the digital certifica te being used by the machine to encrypt PDF and XPS files has been imported and is registered on the recipient’s computer. This will a ssure the ability to conduc t two way digital signing of files, should this capability be desired or needed.[...]

208 IP Sec IP Sec (IP Security) is co mprised of the IP Authentication Header and IP Encaps ulating Security Payload protoco ls, that se cure IP communi cations at the ne twor k layer of the protocol stack, using both authentication and data encr yption techniques. Th e ability to send IP Sec encryp ted data to the printer is provided by the use of[...]

209 Scheduled Image Overwrite A TCP/IP network-connected device can be set to overwrite image data on a scheduled basis. Note: The Image Overwrite will delete a ll image data from the hard disk! To enable a scheduled image overwrite, perfo rm the following steps: 1. At your workstation: a. Open your Web brow ser. b. Enter the IP addr ess of the mac[...]

210 Security – Secure W atermark This proced ure enables the System Administrato r to set parameters f or the inc lusion of a Se cure Watermark as the background for an y d ocuments that are copied or printed on this, or another identical model machine. Secure Watermark works with copy job, client print, mailbox print, media prin t, incoming fax [...]

211 13. Place th e copy just made into the documen t handler of the sam e, or an identical mo del, machin e, and attempt to make a copy. Note that co pying of this document is prohibited.[...]

212 Security – Secure Print Supported by the devic e’s print driver, or In ter n et Se rvic es pr int pag e , this feat ur e dir ec ts the prin tin g of confidential documents, or documents which should not be se en by th ird parties, to a User Account on the machine. Th e user can then access his or her Account, wit h a numer ic password, at t[...]

213 To use the Secure Print feature from Internet Services , a series of web page s installed on the printer, perform th e following st eps. 1. On a TCP/IP networked workst ation , start you r web brow ser. 2. Enter the IP address of the print er in the a ddress box of the brow ser and press Enter . 3. Click the Print tab. 4. Scroll down to the bot[...]

214 Xerox S tandard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Inte rnet Fax and Embedded Fa x jobs (when these features are installed o n the machine), for each user. Usa ge limits can also be app lied to users to restrict th e total numbers of copy, pr[...]

215 Enable Xerox S tanda rd Accounting (from Internet Services) At your Workst ation 1. Open your Web browser and enter th e TCP/IP address of the machine in the Address bar. Press Enter . 2. Click the Properties tab. 3. Select the Accountin g folder, then click the Accounting Configuration hot link. 4. Select Xerox Standard Accounting from the Acc[...]

216 Create a Group Account 1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tre e . 2. Click the Group Accounts link to create a new grou p ac count. 3. In the Group Accoun ts Acco u nt ID bo x, ente r an ID for the ne w gr ou p acco un t (fo r ex am p l e 001) . [...]

217 Create a User Accoun t and Set Usage Limits Note: At least one group ac co unt must be created before you cr ea te user accounts. 1. On the Properties tab of In ternet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tre e . 2. Click the Man age Acc ountin g link. 3. Click the Add New User button[...]

218 Maximum Usage Limit s and Rese tting Individual Usage Limit s The first tim e a user lo gs into th e device aft er they h ave reache d their max imum usa ge limit, a m essage displays on the user interface. The message notifies th e user that they have reached their limit for the feature. User s w ill not be unab l e to us e th e fea tu re un t[...]

219 Using XSA at the machine When you enable XSA, users mu st enter a valid user name at the machine to access an y services to which access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section for the specific service restricting pr ocedure. At the Machine 1. Press the All Services button, if necessary, to displa[...]

220 Resetting Usage Data At your Workstation 1. Open your Web b rowser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter . 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. To reset all usage dat[...]

221 Print a Usage Report At your Workstation 1. Open your Web b rowser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter . 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. Click the Generate Rep[...]

222 Enable XSA in your Print Drivers Refer to the driver documentation for the steps to follow to e nable XSA in your print drivers.[...]

223 Backing Up XSA data and setting s and Cloni ng to another device The Cloning feature enables you to copy settings, including Xerox St andard Accounting (XSA) settings and account information, to a file on your worksta t ion or Server. You can then use this file to restore the data and settings on the same ma chine or to clon e other machines. Y[...]

224 To Restore Set t ings or Clone Settings to another Machine Note: This procedure will cause th e machine to reboot and will be unavailable over the network for several minutes. Note: All machines must have th e same version of software fo r the .dat file to be accepted 1. Open your web br owser and enter the TCP/IP addres s of the machine that y[...]

225 Audit Log Overview With TCP/IP and HTTP-based processes running on the device, exposure to access attack s, eavesdropping, file tamperin g, se rvice disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Ad ministrator, often with the aid of third party analyzing tools, helps to a[...]

226 Annot ation (Bates S t amping) Overview Adding notes to scanned and cop i ed pages (annotatio n) is primarily a user-controlled feature. An Annotation button is ac cessed by pressing th e Copy button on the device's Main (All Services) screen, then by pressing the Output Format ta b. Bates Stamping is one o f the selections available by pr[...]

227 Configuring a precise Bates S t amp l ocation (if available) 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the n umeric keyp ad five cons ecutive tim es. (This is the facto ry default "password.") 3. Press the rectangular Enter button on the touch screen. 4. Press the Machine Status button . [...]

228 Media Card Reader Overview The Media Card Reader is availab le as an op tional kit for the WorkCentre 328/7335/7 345 . If the Media Card Reader is installed on the Work Ce ntre 7328/7335/73 45, imag e data (Exif) take n by digital cameras and document files (PDF, TIFF) ca n be printed by th e WorkCentre 7328/73 35/7345. For further inform ation[...]

229 Important Notes and Restricti ons • MagicGate Memory Stick is not supported. • Image files other than files in Exif format (J PEG and TIFF files created on computers) cannot be printed. • If an image file in Exif format is edited or save d on a computer, the file format is change d and no longer remains in Exif format. • Do not save ima[...]

230 Media Print Text Tab The Media Print Text tab allows you to select from a variety of pr inting options. The options for the Me dia Print Text tab include: • Output Color – you can choose Color or Black & White. • Paper Supply – choose the paper tray to be used as a source when printing. • 2 Sided Printing – choose 1 Sided , 2 Si[...]

231 Index Print The Index Pr int b utton allows you to print a collection of minia ture (30mm x 40mm) imag es onto one page from the files on the media card. When you select the Index Print button, you will only be able to specify the number of copie s pr int ed . All othe r printing op tio ns re m ain at their pr ev ious settings . Advanced Settin[...]

232 USB Printing Overview The USB Printing is available as an op tiona l kit for the WorkCentre 7328/7335 /7345. If the Media Card Reader is installed on the Work Ce ntre 7328/7335/73 45, imag e data (Exif) take n by digital cameras and document files (PDF, TIFF) ca n be printed by th e WorkCentre 7328/73 35/7345. Note: “Exif” is a file format [...]

233 • If characters not supported by the machine are used in file names, the file names will not be displayed on the screen . • Characte rs up to 25 5 can be r ecognized a s a file na me. However , not more than 100 characte rs will be displayed.[...]

234 Selecting and Printing T ext Files To Select and Print T ext Files: 1. Insert the USB drive into the U SB slot. 2. Press the All Services button. 3. Touch the Media Print – Text icon. 4. After the file s are importe d, touch the appro priate butto n. You can choose from : •S e l e c t A l l • Select From List • Select Range 5. Touch the[...]

235 Selecting and Prin ting Photo Files To Select and Print Photo File s: Note: The photo file s MUST be in the format that they were stor ed in on the camera. Copy th e folder, (for instance, a DCIM folder ) to the USB drive. 1. Insert the USB drive into the U SB slot. 2. Press the All Services button. 3. Touch the Media Print – Photos icon. 4. [...]

236 Thumbnail Preview Thumbnail Preview is an optional featur e and may not be available on your mach ine. Review the instructions that are incl uded in the Thumbnail kit . To view a thumbnail preview an d print a document 1. At the device, select [All Services]. 2. Select [Send from Mailbox] icon. 3. Select [Mailbox Name]. A list of Mailbox Names [...]

237 Hard Disk Dat a Encryption The controller hard disk data encryption is enabled by default on your WC 7300 serie s product. This encryption feat ure provide s an additional level of data security on the device, while oper ating at a low level within the operating system. The impact on performance is very small. Note: Enabling or disabling disk e[...]

238 Internet Services Enable Internet Services (HTTP) Internet Servic es are a se ries of Web (HTML) Pag es located wit hin the Devic e enabling ne twork communication settings to be conveniently configur ed from a web browser running on a remotely loca te d workstation. Note: If Authentication is ena bled, as s tated in the Security – Authentica[...]

239 Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status . 2. Press the Change Settings button. 3. On the Port Status screen, note which of the tw o buttons is highlighted as the current setting for Internet Services En ablement. The available settings are Enabled or Disabled. In order to use Internet Services, this s[...]

240 Overview Internet Services is the embedded HTTP server application that resides in the Device. Internet Services allows you to access Device configuration and connecti vity tools using a web browser. To access the Device's In ter net Ser vic es from your workst at ion , set your browser so that it will not try to access the Device t hroug [...]

241 S t atus T ab The Status tab allows you to retrieve th e status of the Device’s Trays and Consumables. Click either the Trays or Consumables hot link to view the status of the desired item. Click the General hot link for a general description of t he machine currently being co mmunicated with. Click the Refresh button at any time to re fresh [...]

242 Jobs T ab Clicking the Jobs tab allows you to view the current job queu e, as well as a history of processed jobs. Click on the Active Jobs hot link to view the current job que ue. If you clic k on the fold er labeled Job History List you will see the Job History hot link which, w hen clicked, displays a list of jobs that have been processed fr[...]

243 Print T ab The Print tab features the J ob Submission hot link. Job Submission allows you to send pr int-read y jobs to the Device. Note: Th e print-rea dy jobs must be in a file format that the Device re cognizes (PostScript files with a .ps file ext ension, for example). Delivery methods include Immediate Print, Pr oof Print, Dela yed Print, [...]

244 Scan T ab Includes the Mailbox , Job Templates , and Job Flow Sheets hot links. The Mailbox link lets you create individual mailboxes into which yo u can direct sc anned documents. These docume nts can then be retrieved and printed, either at th e device or lo cally at your workstation, as explained in the Scanning to the Device’s Hard Dr ive[...]

245 Properties T ab The Propertie s tab allows you to configure the Device's numer ous job processing, options support, and network communications settings. The Directory Tree on the left side of the scr een consists of individual hot links , mixed in with a num ber of file folders , includin g nested folders and links . Note: Internet Service[...]

246 The Power Saver Set tings hot link displays t he set ting s for low power mode and sleep mode . Low Power Mode is selectable from 1 to 240 minutes. Sleep Mode is select able fr om 1 to 240 minu te s. To have the Device register changes made to any settings, click the rectangular Apply butt on. The Stored Document Settin gs hot link enables you [...]

247 • Receive E-mail • E-mail Notification Service • Internet Serv ice s • FTP Client •I P P • UPnP Discovery •W e b D A V •B o n j o u r •W S D •S O A P[...]

248 Physical Connections subfolder The file folder, labeled Physical Connections , contains Ethernet, Parallel Port (if available), and USB (if available) ho t links. No te that t he Parallel Port and USB hot links need an optional kit installed before they can be displayed . Click on the Ethernet hot link to view or change Ethernet (speed) Setting[...]

249 Services Folder This folder contains several subfolders. The Printing subfolder contains a hot link labeled Print Mode , and another sub-fo lder labeled Language Emulations . Click on the Print Mode hot link to set the Page Description Lang ua ge emulation used by the Printer's Input Ports displayed on the screen. Depending upon the Port s[...]

250 Services Folder (continued) The Network Scanning subfolder is used to set up Network Scanning using Templates , a s stated in this guide in the topic of the same name. The Machine Software Subfolder currently contains two hot links : Upgrad es and Manual Upgrade . The Upgrades hot link provides the Enabling cont ro l for softw ar e up g ra des [...]

251 Security folder This file folder now contains the contents fo un d in previous products in the Security folde r . The Authenticati on Conf ig u ra t io n hot link is used for setting up the machine with local and remote Authentication, and for th e use of Au thentication in conjunctio n with Accoun ting methods. The fold er also contains a hot [...]

252 Support T ab The Support tab provides a Software Upgrade hot link, and displays System Administrator and Xerox Support inform ation. By clic king on Change Settings, the displayed information can be modifie d as desired.[...]

253 Additional Det ails of some Properties T ab features Setting TIFF (and other PD L) Processing Properties To set the Prin ter's defau lt TIFF / JPEG , PostScript , PCL, or H P-GL/2 pr ocessing pro perties, pe rform the following step s: 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld[...]

254 Setting PDL Emulations To set the PDL (Page Description Language ) Emulations , used by the Device's Input Ports, perform the following step s: 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the folder in the directory tree label[...]

255 Banner Sheet Printing When documents are se nt to print at the machine, a ba nner sheet is printed ide ntifying the P C that se nt the print job. The banne r sheet is printed on paper fro m a selected tray. When the selected tray is empty, the device will automatically switch to a nother tray with the s ame size paper and print the banner sheet[...]

256 Set the Ethernet S peed 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the Connectivity folder, then the Physical Connec tions folder. 4. Click the Ethernet hot link. 5. Select your network speed fro m the drop-down list. 6. Click the[...]

257 Configure TCP/IP Settings 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity , then the Protocols file folder. 4. Select TCP/IP in the directory tree. 5. Review the available selections as d[...]

258 TCP/IP Configurat ion Selection List As displayed on your screen, the following select ions are available for TCP/IP Configuration. IP Mode Select the IP Mode that applies to your network environment. General Host Name. The defa ult entry assures a name that is unique to this device on the network. IP Address Re solution. Use this drop- down me[...]

259 Configure LPD 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity , then the Protocols file folder. 4. Select LPD in the directory tree. 5. The available selections include: Port Number, with[...]

260 Configure SNMP It is possible to remotely define and modify GET (R ead Only), SET (Read/Write) , an d Trap SNMP (Sim ple Network Management Protoco l) community names for the Device. You can also enter the System Administrator's Name here for packet iden tification purposes. SNMP Community Name properties that can be configured Community N[...]

261 Configure Microsoft Network ing (also know n as SMB) For full instructions on configuring this device for Microsoft Networking, refer to the Microsoft (NetBIOS over IP) N etworks topic in the NO S Selection section of this guide.[...]

262 Configure IPP 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity , then the Protocols file folder. 4. Select IPP in the directory tree. 5. The available selections include: Port Number Stati[...]

263 Modify the HTTP (Intern et Services) Settings 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity , then the Protocols file folder. 4. Select HTTP in the directory tree. 5. The available sele[...]

264 Configure WSD (Web Services on Devices) As stated by Microsoft, WSD is Microsoft’s imp lementation of the Devices Profile for Web Services (DPWS) standard, a specification th at enables devices, su ch as printers, ce ll phone s, cameras, and hom e entertainment centers, to use standard Web-based pr otocols (HTTP and UDP) to discover one anoth[...]

265 Configure Port 9100 (Raw Printing) 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity , then the Protocols file folder. 4. Select Port 9100 in the directory tree. (1) 5. The available select[...]

266 IP Filtering (IP Address Restriction) Using Internet Services, access to t he Device's Services can be restrict ed by Host IP Address. To restrict device access , perform the following steps: 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab.[...]

267 Configure EtherT alk (AppleT alk) 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press Enter . 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity , then the Protocols file folder. 4. Select EtherTalk in the directory tree. Note: If EtherTalk is NOT di[...]

268 E-mail, SMTP , and POP3 Settings The Protocols hot links for SMTP, and POP3, and the E-ma il subfolder under the Ser vices folder (on the Properties page of Internet Se rvices) can be used instead of the settings at the machine’s User Interfa ce , to configure E-mail scanning with the ma chine. For complete information on requ ir ed E-mail se[...]

269 Bonjour (if available for selection) Bonjour, also known as zero -con figuration networki ng, suppo rts com mu n icat ing with othe r de vic es us ing 169.254/16 IPv4 addressing, over the same physica l or logical link (such as in ad hoc, or isolated (non- DHCP) networks). When the Bonjour pro tocol is enabled on ALL commu nicating devices, and[...]

270 T roubleshooting General T roubleshooting Procedure 1. Make sure th at the mach ine is switch ed ON and that the Main screen (typ ically the All Services screen) is displayed. Note: The act ual scree n displayed as the Main screen is se lectable. To determine the screen you would like displayed, press the Log In / Out button , enter the Adminis[...]

271 5. At any networked workstation, or at your laptop c onnected to the De vice with a crossover cable, open your Web browse r and enter the TCP /IP address of the Device (as shown on the Configuration Report) into the Address or Loca tion field . Press Enter. If th e HTTP port is en able d at the Device, you should see the Internet Se rvices seri[...]

272 TCP/IP T roubleshooting Use the following check list to troubleshoot your networ k communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify th at the Device and Workstation are u sing th e correct cabling to communicate o ver the network. Use category 3 UTP patch (NOT crossover) [...]

273 At the workstation, perform these t asks: 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make su re that your web browser is not set to us[...]

274 5. If the correct Port is being used by the driver but you are still un able to print, per form the following procedure. In Windows 2000/XP, follo w the instructi ons for TCP/IP Peer to Peer (LPR) Printing, under the Print Drivers Tab of th is guide, t o verify that Print Services for Unix are installed in the workstation. 6. Note that access t[...]

275 NetBIOS over IP T roubleshooting Use the following check list to troubleshoot your networ k communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify th at the Device and Workstation are u sing th e correct cabling to communicate o ver the network. Use category 3 UTP patch (NOT cr[...]

276 At the DNS or WINS Server Refer to the Server Opera ting System documentation for the appro priate procedure to use to enable Host name to IP address r esolution on the Se rver. Make su re that the Device's TCP/IP (internet) Host Name and NetBIO S (SMB Hos t) Name (w hich shou ld be identi cal for DNS) is being mapped to an IP Ad dress on [...]

277 At the workstation, perform these t asks: 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make su re that your web browser is not set to us[...]

278 5. From your Work station's De sktop, click Start/Settings /Printers (Start /Printers and Faxes in XP), right mouse click on the Printer's icon and select Properties. From the Ports Ta b (Wind o ws 2000) determine the Port tha t the driver is using t o print through. For peer to peer communications, the po rt name should match th e SM[...]

279 IPP T roubleshooting Use the following check list to troubleshoot your networ k communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify th at the Device and Workstation are u sing th e correct cabling to communicate o ver the network. Use category 3 UTP patch (NOT crossover) cab[...]

280 At the Windows 2000 workst ation, perform these t asks: Note: As IPP (the Inter n et Printing Pro tocol) is supp orted by all Windows 2000 workstations, the following procedure is writte n specifically for Windows 2000. The IPP printing "service" is available fo r other workstation opera tin g systems through downlo ads from the Micro[...]

281 4. If Web browser and Ping Tests are successful but you are still unable to print to the Device, verify that the driver is using an IPP Port to print throug h. From the Windows desktop, select Start , Settings , Printers (Start/Printers and Faxes in XP), right click on the Printer's icon, and select Properties . Select the Ports Tab and ve[...]

282 EtherT alk T roubleshooting Use the following check list to troubleshoot your networ k communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify th at the Device and Workstation are u sing th e correct cabling to communicate o ver the network. Use category 3 UTP patch (NOT crossov[...]

283 At the Macintosh workst ation Verify that the Printer is visible in the Chooser . If it is NOT, install the Driv er and PPD file as stated in the EtherTalk (AppleTalk) Peer to Peer Printing topic of the Print Drivers section of this guide.[...]

284 Scanning to Hard Drive T roubleshooting Use the following check list to troubleshoot your networ k communication problem. Before you start It is assumed that you purc hased the Scannin g option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xero x Representative to purcha se this option. Check Physical Media[...]

285 Print a Configuration Re port at the Device and perform these t asks: 1. Under the Ethernet Rated Speed data label on the Report, verify that your communications speed is correctly set for your n etwork an d that you have a MAC address lis ted. The d river for yo ur NIC works at the Media Access Control (MAC) layer of the pr otocol stack. If no[...]

286 At the Workstation 1. Open your Web browse r and enter the TCP/IP addre ss o f the Device in the Address or Lo cation fie ld. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make su re that your web browser is not set to use a proxy server and re[...]

Published by: Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU UK Copyright 2007 by Xer ox. All rights rese rved.[...]

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