Xerox Documate 262 manual

DocuMate 262 user’ s guide scanner[...]

DocuMate 262 scanner user’ s guide[...]

Copyright © 2007 Visioneer , Inc. Reproduction, adaptation, or translation without pri or written permission is proh ibited, except as allowed un der the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United S tates and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporat ion us[...]

DocuMate 262 Scanner User’s Guide iii Table of Contents T able of Content s Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 262 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Table of Conten ts iv DocuMate 262 Scanner User’s Guide Accessing the TWAIN Interf ace from Pa perPor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 1 Getting Help with the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 3 Scanning with the TWAIN Interfa[...]

DocuMate 262 Scanner User’s Gui de 1 We l c o m e Y our new Xe rox DocuMate 262 scanner can quickly scan single- sided or double-sided stacks of do cuments and place the ir images on your computer . What’ s in the Box Before proceeding, check the contents of th e box. If items are missing or damaged, cont act the dealer where you purchased the [...]

Welcome 2 DocuMate 262 Scan ner User’s Guide The Xerox DocuMate 262 Scanner Paper guide —Holds documents in place. Adjusts to fit the document width. LED Number —Shows the curre nt scan setting for the Simplex and Duplex scanning buttons. A scan setting includes resolutio n, file type, brightness, color or black and white, destination, and so[...]

DocuMate 262 Scanner User’s Gui de 3 Welcome What Y ou Need IBM-comp atible Pentium 4 PC, or AMD equivalent with: • A DVD-RO M drive • An available Universal Serial Bus (USB) port •M i c r o s o f t ® Windows ® operating system: 2000 (Service Pack 4), XP (Service Pack 1 and 2), or V ista • Windows 2000 and XP: Minimum of 512 megabytes ([...]

Installation 4 DocuMate 262 Scan ner User’s Guide Inst allation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the so ftware 3. Connect the power supply 4. Connect the USB cable and turn on the po wer Before Y ou Begin Please make sure of the following before you b egin installation: • The information in this gui[...]

DocuMate 262 Scanner User’s Gui de 5 Installation S tep 1: Assemble the Scanner T o assemble the scanner: 1. Remove all shipping t ape from the top and bottom of the scanner . 2. Carefully remove the protective fo am from the ADF cover release, then press the release and open the Automatic Document Feeder cover . 3. Carefully remove any foam p ar[...]

Installation 6 DocuMate 262 Scan ner User’s Guide 5. Insert the pins on each side of the output tray into the holes on the scanner . 6. Flip open the extension on the outp ut tray so it is fully extended. 7. Proceed to “S tep 2: Install the Sof tware.”[...]

DocuMate 262 Scanner User’s Gui de 7 Installation S tep 2: Inst all the Software T o inst all the sof tware: 1. S tart Microsoft Wind ows and make sure no other applications are running. 2. Insert the installat ion DVD into your computer's DVD-ROM drive. The DVD automatically st art s. NOTE: If the DVD does not st art, check the following: ?[...]

Installation 8 DocuMate 262 Scan ner User’s Guide 3. On the Installatio n menu, select Inst all Product s . 4. Make sure the boxes for Nuance PaperPort ® and Scanner Driver are checked. 5. Click Inst all Now . 6. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK . NOTE: The software provid [...]

DocuMate 262 Scanner User’s Gui de 9 Installation The first PaperPort Inst allation window opens. 1. On the PaperPort W elcome window , click Next . Installing PaperPo rt will unins tall any existing version of PaperPort and will inst all the new er version. Y our existing PaperPort files will not be af fected. 2. Read the PaperPort license agree[...]

Installation 10 DocuMate 262 Scanner User’s Guide The Welc ome to the One T ouch 4.0 Setup W izard opens. 1. Click Next . 2. On the Xerox License Agreement windo w , read the license agreement. If you accept the terms, select I Agree then click Next . If you choose not to accept the license agreement, th e installation will terminate and the scan[...]

DocuMate 262 Scanner User’s Gui de 11 Installation • Full Inst all (OneT ouch, TW AIN and ISIS) —This is the recommended installation. It installs the One T ouch 4.0 software which provides the necessa ry driver software for the scanner . It also inst alls scanning interfaces for the TW AIN and ISIS drivers. Inst alling this option means that[...]

Installation 12 DocuMate 262 Scanner User’s Guide 4. Click Next . During inst allation you will see this window asking you to select one of the images for your Color S pace setting. The Color S pace set ting sets the gamma value for the scanner so scanned items look good on your monitor . Gamma controls the brightness of the mid tones of colors. [...]

DocuMate 262 Scanner User’s Gui de 13 Installation S tep 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. T o connect your DocuMate 262 scanner: 1. Plug the power supply into the po wer port on the scanner . 2. Plug the power cord into the po wer supply and into a wall outle[...]

Installation 14 DocuMate 262 Scanner User’s Guide S tep 4: Connect the USB Cable and T urn on the Power The DocuMate 262 scanner con nects to any availa ble USB port. Check your computer ’s manual for USB port location s. 1. Remove any protective t ape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB po[...]

DocuMate 262 Scanner User’s Gui de 15 Installation 3. T urn on the po wer switch, located on the ba ck of the scanner to the left of t he power port. The status lig ht comes on and flashes indicating that the scanner is receiving power . If you are using Windows XP and have plugged the USB cab le into a USB 1.1 port, a n information bubble may op[...]

Installation 16 DocuMate 262 Scanner User’s Guide 4. When you’re cert ain that the sof tware has completely loaded, return to the “Complete the inst allation by connectin g your hardware” window . 5. Click OK . Y ou can also click More to see a quick overview about accessing and navigating the One T ouch Button Panel. When you’re finished[...]

DocuMate 262 Scanner User’s Gui de 17 Installation Additional Applications A v ailable with Y our Scanner Y our scanner includes free, additional applications on th e installation DVD. 1. Rein sert the inst allation DVD into the DVD-ROM drive. The Installation menu opens. The free Adobe Acrobat Reader sof tware is located on the DVD with the User[...]

Installation 18 DocuMate 262 Scanner User’s Guide 4. On the window shown above, click in the boxes of the other software you wa nt to install, and click Inst all Now . Follow the instructions on the screen to inst all each of the additional products. Sof tware About the Sof tware Adobe ® Acrobat Reader ® Adobe Acrobat Reader is a st and-alo ne [...]

DocuMate 262 Scanner User’s Gui de 19 Installation V iew the User Guides 1. T o get the documentation for each of the additional product s, return to the Main Menu window and click Us er Guides . 2. The User Guides window opens. Use this window to view and save the User Guides you want. 3. Click the links of the Guides you want to view . The User[...]

Installation 20 DocuMate 262 Scanner User’s Guide T o view and save the User Guides: 1. T Click the name of a User Guide you want to view and it will open in Acrobat Reader . Use the Acrobat Reader Save command to save that User Guide on your computer . 2. Return to the User Guides window and repeat th e process to open, view , and save all the o[...]

DocuMate 262 Scanner User’s Gui de 21 Installation Register Y our Scanner and Check for Up dates Registering your scanner is impor t ant as it provides you with access to free telephone support se rvice . Registration also gives you free access to softwa re updates for your scanner . T o register your scanner: 1. Right-click on the One T ouch ico[...]

Scanning 22 DocuMate 262 Scanner User’s Guide Scanning If you selected the recommended Full Insta ll option (see p age 1 1), then you have several dif ferent options to scan with your Xerox DocuMate 262 scanner . Each method scans equally well, so use the one with appropriate options f or the item you are scanning. • Scanner Buttons — When yo[...]

DocuMate 262 Scanner User’s Gui de 23 Scanning Load and Scan Document s When you press either the Simplex or Duplex button, documents are scanned using the scan setting s indicated by the LED number . The scanned images are the n sent to a software ap plication (known as the Destination Application) on your computer . 1. Adjust the p aper guide f[...]

Scanning 24 DocuMate 262 Scanner User’s Guide 3. Check the LED number to make sure you’re using the scan setting you want. T o choose a new scan setting, press the Destination Selector button. 4. T o scan a one-sided document, press the Simplex button. T o scan a two-sided document, press the Duplex button. A scan progress window opens and the [...]

DocuMate 262 Scanner User’s Gui de 25 Scanning Check the Scan Settin gs Before Scanning 1. T o check the scan settings before scannin g, press, hold down, and then release, either the Simplex or Duplex button . The One T ouch Properties window opens for you to view and change the settings before scanning. This sample shows the current description[...]

Scanning 26 DocuMate 262 Scanner User’s Guide Scan from the One T ouch Button Panel Y ou can scan from the One T ouch Button Panel on the screen. 1. Adjust the p aper guide for the width of paper and load the documents with their tops into the Automa tic Document Feeder . For Simplex (one-sided) scans, load the documents face down . For Duplex (t[...]

DocuMate 262 Scanner User’s Gui de 27 Scanning Using the One T ouch Button Panel The One T ouch Button Panel is also your on-screen set of controls for the scanner . The One T ouch Button Panel shows information about the scanner and it s settings. 1. T o open the One T ouch Button Panel, click the One T ouch icon. It is located in the Windows No[...]

Scanning 28 DocuMate 262 Scanner User’s Guide From the Hardware V iew and Detail V iew , click the green arrow to return to the Button V iew . Y ou can also click on the hardware icon to return to the Butt on View . 4. T o cycle through the nine buttons, click the arrows on the right side of the pane l. 5. T o close the One T ouch Button Panel, c[...]

DocuMate 262 Scanner User’s Gui de 29 Scanning The Default One T ouch Settings on Y our Scanner Based on the recommended inst all of PaperPort and the scanner driver , your scanner is pre-configured to scan items for various basic tasks, such as email or fax, the n send the scanned image to an appropriate, pre-se lected Destination Application. T[...]

Scanning 30 DocuMate 262 Scanner User’s Guide Configuring the One T ouch Buttons Each One T ouch button configuration consist s of a Destination Application , a Scan Configuration , and a Document Format . The One T ouch Properties window is where you select t hese three elements for a button. T o open the One T ouch Properties window: 1. Click t[...]

DocuMate 262 Scanner User’s Gui de 31 Scanning The following example of the One T ouch window shows the settings for Button 2. The bu tton is set to scan with the scan configuration named Color Document then open Pape rPort to display the scanned image. The Format and Page(s) option is se t to scan in the PDF image format. The settings on the Pro[...]

Scanning 32 DocuMate 262 Scanner User’s Guide Select Configuration —The list of available scan configuratio ns for the selected button. The configurat ion’s b asic settings include: scanning mode, resolution (d pi), pag e size, brightness (Br), and contrast (Cr). T o see a selected scan configurat ion’s settings, click its icon. Click t he [...]

DocuMate 262 Scanner User’s Gui de 33 Scanning Selecting New Settings for a Button For each of the nine One T ouch buttons, you can select a new Destination Application , Scan Configuration , and Docu ment Format . T o select new settings for a Scanner Button: 1. Click the button selection arrows to select the button you want to change. Each butt[...]

Scanning 34 DocuMate 262 Scanner User’s Guide The scan configuration list is preset for the application you select in the Select Destination list. If you select a dif ferent application, the configurations are fo r that application. However , you can create your own scan config urations as well. See “Creating a New Scan Configuration” on p ag[...]

DocuMate 262 Scanner User’s Gui de 35 Scanning Setting Destination Ap plication Properties The dif ferent types of Destination Applications have various properties that you can select. 1. On the One T ouch Properties window , click a Destination Application. 2. Click the Properties button. A One T ouch 4.0 Link Properties dialog box opens for the[...]

Scanning 36 DocuMate 262 Scanner User’s Guide 1. Select the PaperPort folder where you want t he file of the scanned image to be located. 2. Click OK . 3. Click OK or Apply on the One T ouch Properties window . When PaperPort opens af ter you finish scanning, the thumbnails of your scanned document s are on the Desktop in that folder . T ext Docu[...]

DocuMate 262 Scanner User’s Gui de 37 Scanning 2. T o add another application to th e list, click the Add Application button. The Add T ext Based Link dialog box opens. 3. Click Browse to find the app lication you want to add to the list. When you select the application using the Browse but ton, steps 1, and 2 on the dialog box are automatically [...]

Scanning 38 DocuMate 262 Scanner User’s Guide Image Document s Properties These properties apply to OmniPage Pro that yo u received with your scanner , plus Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings b oxes for the options you want. The options will apply to all the applica tions in t[...]

DocuMate 262 Scanner User’s Gui de 39 Scanning Storage Properties These properties apply to the De stination Application named T ransfer to S torage. If a CD burner is att ached to your compute r , you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on p age 69. Y ou can also set up multiple c[...]

Scanning 40 DocuMate 262 Scanner User’s Guide eMail Properties These properties apply to email applications so you can specify the folder for document s that you will attach to an email message . Microsoft Outlook ® will accept direct attachment of document s to a blank email message as soon as scanning is finished, but other email applications [...]

DocuMate 262 Scanner User’s Gui de 41 Scanning 4. Select the options for color document h andling. Convert Bitmap s using Screen Resoluti on —Use this option to ensure that an image will fit on the computer ’s screen. When a computer screen is set to a lower resolution, bitma p images with a higher resolution may be too big t o fit on the scr[...]

Scanning 42 DocuMate 262 Scanner User’s Guide Create Single Image Files The TIFF and PDF formats su pport multiple page document s. If you are scanning as a TIFF o r PDF file and want one file created for each image scanned, select [Create single image files]. Note that this option is automatically selecte d and disabled if you have selected a fo[...]

DocuMate 262 Scanner User’s Gui de 43 Scanning T o select a JPEG or PDF file size: 1. Select JPG or PDF as the p age format. 2. Right-click on the JPG or PDF icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize Size —Smallest file size, lowest image quality . Normal —Medium file size, some loss of[...]

Scanning 44 DocuMate 262 Scanner User’s Guide As you select Destination Applications th at are text applications, the text format icon changes to match the file t ype of the application. In some cases, the Destinat ion Application support s several file types, and you can right-click on the icon to choose the particular file typ e for that applic[...]

DocuMate 262 Scanner User’s Gui de 45 Scanning Comma Delimited —The .csv file format; used for dat abase or spreadsheet data with field s separated by commas. When th e document is converted into edit able text by the OCR sof tware, the fields are maint ained so you can copy and p aste them to a database o r spreadsheet application. Excel Sprea[...]

Scanning 46 DocuMate 262 Scanner User’s Guide Renaming a One T ouch Button The One T ouch buttons have names that identify their pre-set functions, such as OCR and PDF , but you can edit the names. T o change the button names: 1. Open the One T ouch Properties window . 2. Using the arrows, choose the butto n that you want to rename. 3. Select the[...]

DocuMate 262 Scanner User’s Gui de 47 Scanning Selecting Options for a Button The One T ouch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. T o select options: 1. Open the One T ouch Properties window and click the Options tab. 2. Click the Select Button [...]

Scanning 48 DocuMate 262 Scanner User’s Guide • T ext Editors include Microsoft W ord and W ordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned document s to text that you can edit. See “Scanning with Optical Character Recognition (OCR)” on p [...]

DocuMate 262 Scanner User’s Gui de 49 Scanning The copies will be saved in the folder specified in the Folder Copy Options section (see the figure on page 49 and the description below). This option is not available if eith er Document Management or Storage and CD-R/W are selected because, by default, file copies for those types of Destin a tion A[...]

Scanning 50 DocuMate 262 Scanner User’s Guide Note the lock icon on th e preset configurations. Although you can unlock and edit the preset confi gurations, we recommend that you leave them locked, and only add new configur ations. That way , you will always have the original fact ory-set configurations availab le. T o create a new configuration:[...]

DocuMate 262 Scanner User’s Gui de 51 Scanning 5. Select scan settings for the new scan configuration. Mode —Select a scanning mode: • Black&White to scan in black and white. For example, letters and memos are usua lly scanned in black and white. This scan mode produces the smallest file size. • GrayScale to scan items such as document [...]

Scanning 52 DocuMate 262 Scanner User’s Guide Size —Click S t andard , click the menu arrow and choose a page size from the list, or click Custom and enter the horizont al and vertical page d imensions in the boxes. The ma ximum size is 8.5" x 14". The unit s of m easurement can be inches or millimeters. Click the name of th e unit s,[...]

DocuMate 262 Scanner User’s Gui de 53 Scanning • Duplex —Scan both sides of the pa ge. If this option is not selected, the scanner will scan the front side of the p age only . • Skip Blank Originals —Skips p ages that are completely blank. T ypically you use this option when you will scan a stack of two-sided p ages whic h have a number o[...]

Scanning 54 DocuMate 262 Scanner User’s Guide 8. Click the Advanced Settings tab. The options of the Advanced Settings t ab are for the Color or Grayscale scanning mode. Saturation is the strength or purity of a color , hue is the color your eyes see as reflecte d from the image, and gamma controls the brightness of the mid tones of the color . 9[...]

DocuMate 262 Scanner User’s Gui de 55 Scanning The Device Settings T ab A Device Settings t ab appears on the Scan Co nfigurations dialog box when your selected Destination Application sends the scanned image to a printer , fax application, or other device. Y ou use the options on the Device Settings t ab to select settings for the de vice. 1. Cl[...]

Scanning 56 DocuMate 262 Scanner User’s Guide The Storage Options T ab (Archive) A S torage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as T ransfer to S torage. Y ou use the options on this t ab to select where you wa nt to save your scanned items for storage when scanning with that parti[...]

DocuMate 262 Scanner User’s Gui de 57 Scanning folders by type , the default lo cation of scanned archive documents is at C:Docu ment s and Settings<your user name>My Document sMy OneT ouch ArchiveTIFF Document s . 3. Click the Browse button to specify the location to store the scanned document s, or type a location directly into the b[...]

Scanning 58 DocuMate 262 Scanner User’s Guide 6. Click the Scan Settings , Page Settings , and Advanced Settings tabs, and select the settings you want. 7. Click the Storage Option s tab. 8. Click the Browse button. 9. Select the folder you created fo r storing the scanned documents. If you haven’t created the folder yet, you ca n click the Mak[...]

DocuMate 262 Scanner User’s Gui de 59 Scanning 10. Click OK . The selected folder will now be set a s the S torage Location, such as “Business Receipts.” 1 1. Click App ly . The new configuration is now listed as a T ransfer to S torage configuration. 12. Repeat the process to create additional n ew configurations, such as one named “S tora[...]

Scanning 60 DocuMate 262 Scanner User’s Guide 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for th at configuration. The following examples show that buttons 7 an d 8 have been set to scan to each of the new configurations. Note that the button names have also been changed to[...]

DocuMate 262 Scanner User’s Gui de 61 Scanning T o edit or delete a scan configuration: 1. Open the One T ouch Properties window . 2. Select the scan configuration you want to edit or delete. 3. T o delete the configuration, click the Delete button. 4. T o edit the confi guration, click the Edit button. The Scan Configuration Pro perties dialog b[...]

Scanning 62 DocuMate 262 Scanner User’s Guide Configure Before Scan Choosing Configure Before Scan simply opens a scan ning interface when you press or click a scan button. Y ou can then use the interface to ch ange the Resolution, Scan Mode, and other settings. When you scan, the sc anned image will still be sent as the file type and to the same[...]

DocuMate 262 Scanner User’s Gui de 63 Scanning T o Scan Using Configure Before Scan 1. Put the documents in the scanner ’s ADF tray . 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous p age, the scanning option 9 has been set to use Configure Before Scan. 3. The TW AIN interface will op[...]

Scanning 64 DocuMate 262 Scanner User’s Guide Canceling a Configure Before Scan T o cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window . 2. The following window will ope n aski ng you if you want to cancel the ent ire jo b. • Ye s —scanning stops and all pages scann ed in this batch, up to th[...]

DocuMate 262 Scanner User’s Gui de 65 Scanning Scanning with Optical Ch aracter Recognition (OCR) Optical Character Recognitio n (OCR) is like a printer in reverse. Instead of printing what’ s on the screen onto p aper , OCR converts text and numbers on a scanned p age into edit able text and numbers. Y ou can then work with the text and number[...]

Scanning 66 DocuMate 262 Scanner User’s Guide T o scan with OCR: 1. T o scan using the buttons on the scanner , press the Destination Selector until the LED is at 6, then press the Simplex or Duplex button. 2. T o scan from the One T ouch Button Panel, click the One T ouch icon in the Windows Notification Area, click the arrows to see Button 6, t[...]

DocuMate 262 Scanner User’s Gui de 67 Scanning Scanning with sPDF or nPDF and Searching for T ext Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. n PDF has those same features, plus you can edit the text in an nPDF image if yo[...]

Scanning 68 DocuMate 262 Scanner User’s Guide The settings for the button (button 8 in this example) now show your page format selection. 6. Choose a Scan Configuration. 7. Click OK . The One T ouch Properties window closes. 8. Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for th e button.[...]

DocuMate 262 Scanner User’s Gui de 69 Scanning Scan and Burn to a CD If you have a CD burner att ached to your computer , you can scan directly from your Xerox DocuMate 262 scanner onto a CD. This feature is available only on computers running Windows XP or Windows V ista. T o scan and burn to a CD: 1. Put a blank CD into your computer’s CD Dri[...]

Scanning 70 DocuMate 262 Scanner User’s Guide 9. Make sure a CD is in the CD burner . 10. Click the Burn to CD button. The CD burner begins and your scanned document s are written to the CD. NOTE: Until you click Burn to CD these files a re stored in your computer at C:Document s and Settings<your use r name>Local SettingsApplication Da[...]

DocuMate 262 Scanner User’s Gui de 71 Scanning Scanning with Event Forwarding If you want to specify an applicati on to use for scanning at the st art of the process, you can use ev ent forwarding. The scann er will feed in the first p age, but will then stop until you select the application to use. Afte r you select the application, its interfac[...]

Scanning 72 DocuMate 262 Scanner User’s Guide 6. S tart scanning using the button you selected fo r event forwarding. A dialog box opens for you to sele ct th e application to use for scanning. 7. Select the application in the box and click OK . Now the application you selected opens and you can continue the scanning from that application’ s TW[...]

DocuMate 262 Scanner User’s Gui de 73 Scanning Creating an HTML Web Page from Y our Scanned Document s If you scan a document, whether a single p age or multiple pages, you can have the pa ges converted directly to HTML formatted pages for posting directly to your web site. Those p ages are then viewable by visitors to your web site without the n[...]

Scanning 74 DocuMate 262 Scanner User’s Guide 8. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. Y ou may also want to write down the address shown in the Address bar to make sure you ’ll know where to find your new HTML page later on. 9. Y ou can now use Mi[...]

DocuMate 262 Scanner User’s Gui de 75 Scanning T ransferring Scanned Documents to S torage With the T ransfer to S torage scanning process, you can scan documents and save the m in a folder in one step. The process is ideal for archiving document s without having to manually save or process them in any other way . If you choose a text format for [...]

Scanning 76 DocuMate 262 Scanner User’s Guide T o T ransfer Document s to a Server or Mapped Drive When selecting the storage loca tion for scanned document s, you can select a local folder , or a folder on a server or mapped drive.Y ou select a mapped drive using the Browse button. See “The S torage Options T ab (Archive)” on page 56 for mor[...]

DocuMate 262 Scanner User’s Gui de 77 Scanning 3. Click OK . Now when you scan using T ransfer to S torage as the Destination Application, the document s are stored on the server or mapped drive . T o Use OCR Before T ransferring to Storage If the documents you want to transfer to storage are text documents or spreadshe ets, you ca n have them co[...]

Scanning 78 DocuMate 262 Scanner User’s Guide Checking the Hardware and Se tting the Lamp Power Saving 1. Right-click on the One T ouch icon and choose Show Hardware from the pop-up menu. Y ou can also click the scanner icon at the top of the One T ouch Button Panel. If the Hardware V iew of the panel is open you can also right- click on the DM26[...]

DocuMate 262 Scanner User’s Gui de 79 Scanning 2. Click the Properties button. Y our scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. Y ou can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting an d choose a ti[...]

Scanning with the TWAIN Interface from PaperP ort 80 DocuMate 262 Scanner User’s Guide Scanning with the TW AIN Interface from PaperPort Instead of using the scanner buttons or the One T ouch Button Panel to scan, you can also scan fro m the TW AIN interface. The PaperPort application that you received with your scanner p rovides access to the TW[...]

DocuMate 262 Scanner User’s Gui de 81 Scanning with the TWAIN Interface from PaperPo rt Accessing the TW AIN Interface from PaperPort The instructions in this section are for accessing the TW AIN interface from the PaperPort application. T o access the TW AIN interface from PaperPort: 1. On the Windows t askbar , click Star t , point to Programs [...]

Scanning with the TWAIN Interface from PaperP ort 82 DocuMate 262 Scanner User’s Guide The Folders p ane (which shows folders for organizing your scanned images) is replaced by the Scan p ane. 3. Click the Scanner drop-down arrow , and select TW AIN: Xerox DocuMate 262 from the drop-down list. 4. In the “Scan what?” section, choose to scan a [...]

DocuMate 262 Scanner User’s Gui de 83 Scanning with the TWAIN Interface from PaperPo rt 5. When scanning document s, use the Create single p age items check box as follows: • When the check box is selected, all p ages in the Automatic Document Feeder are scanned, th e TW AIN interface closes, and each p age is placed on the PaperPort Desktop as[...]

Scanning with the TWAIN Interface from PaperP ort 84 DocuMate 262 Scanner User’s Guide Scanning with the TW AIN Interface The TW AIN interface lists the scanning options available with your Xerox DocuMate 262 scanner . The options on the TW AIN interface are: • Mode —Select a scanning mode: Black&White to scan in black and white. The scan[...]

DocuMate 262 Scanner User’s Gui de 85 Scanning with the TWAIN Interface from PaperPo rt • Brightness and Contrast —Sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to im prove legibility . Increasing or decreasing the brightn[...]

Scanning with the TWAIN Interface from PaperP ort 86 DocuMate 262 Scanner User’s Guide • Define p age size —Click this option to activate the Define button. Then click the Define button to see the Define p age size dialog box for selecting a specific page size. Click S t andard , click the menu arrow and choose a p age size from the list, or [...]

DocuMate 262 Scanner User’s Gui de 87 Scanning with the TWAIN Interface from PaperPo rt 2. If the AutoScan feature is turned on, sca nning begins. If the AutoScan feature is not turned on, click th e Scan button. The scanner start s scanning and a progress box shows the image. If you’re using PaperPort to scan and its Create single p age items [...]

Scanning with the TWAIN Interface from PaperP ort 88 DocuMate 262 Scanner User’s Guide 3. If you are scanning multiple page s, click the Done button on the TW AIN interface, and if you are using PaperPort click Done on the PaperPort-Scan window . If you are scanning a single p age, the TW AIN interface closes automatically . When scanning is comp[...]

DocuMate 262 Scanner User’s Gui de 89 Scanning with the TWAIN Interface from PaperPo rt Display the Device Configuration 1. Click the Xerox DocuMate 262 icon in the top right corner of the TW AIN interface. The Device configuration windo w opens and shows the information about your scanner . See the section “Checking the Hardware and Setting th[...]

Scanning with the TWAIN Interface from PaperP ort 90 DocuMate 262 Scanner User’s Guide Setting Up PaperPort to W ork with Y our Scanner When you select a scanning option f rom PaperPort’ s Scanner drop-down list, either T wain: Xerox DocuMate 262 or WIA: Xerox DocuMate 262 (Windows XP only), the Scan button at the bottom of the panel sho uld be[...]

DocuMate 262 Scanner User’s Gui de 91 Scanning with the TWAIN Interface from PaperPo rt T o set up your scanner: 1. From the Scanner drop-down list, select one of the options, such as T w ain: Xerox DocuMate 262 . 2. Click the Setup button. A window opens to begin the setup process. 3. Click Ye s then click Next . The next window of fers you the [...]

Scanning with the TWAIN Interface from PaperP ort 92 DocuMate 262 Scanner User’s Guide The next window is for checking the conn ection between your scanner and the computer . 5. Click Next . After the Se tup Wizard chec ks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary be[...]

DocuMate 262 Scanner User’s Gui de 93 Scanning with the TWAIN Interface from PaperPo rt The TW AIN Interface opens. 7. Insert a single page into the scanner , face-down, and the Scan button on the TW AIN Interface will become active. 8. Click the Scan button on the TW AIN interface. The Setup Wizard runs the scan test. A message window opens that[...]

Scanning with the TWAIN Interface from PaperP ort 94 DocuMate 262 Scanner User’s Guide The final Setup window opens to let you know the setup process is finished. 10. Click Finish . PaperPort is now se tup for the scanning option you sele cted (in the example above, it’ s the TW AIN option) and the Scan button on the PaperPort window will n ow [...]

DocuMate 262 Scanner User’s Gui de 95 Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP an d Windows Vi sta include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from sca nners, digital camer as, and other digit al devices. This section shows how to use Mi crosof [...]

Scanning with the WIA Interface 96 DocuMate 262 Scanner User’s Guide The Scan using Xerox DocuMate 262 windo w opens. Use this window to select scanning options and st art the scan process. 3. Click the button most appropriate for the item you’re scanning. 4. Select a pa per size from the Page Size list. 5. Click Preview t o preview the image b[...]

DocuMate 262 Scanner User’s Gui de 97 Scanning with the WIA Interface 8. The scanned images will a ppear in Microsof t Paint (or other WIA application you’re using). Fine T uning Y our Scans Y ou can select new settings before you scan an item to fine tune exactly how you want to scan it. T o select the scanner setti ngs before you scan: 1. On [...]

Scanning with the WIA Interface 98 DocuMate 262 Scanner User’s Guide The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast —Drag the sliders to the right o r left to adjust the brightness and cont rast of the scanned image. The Contrast setting does not apply to the setting Black and White picture[...]

DocuMate 262 Scanner User’s Gui de 99 Scanning with the ISIS Interfac e Scanning with the ISIS Interface Y ou can use the ISIS interface from QuickScan or any other application that will access the ISIS d river . Note that the ISIS interface for each application varies dependin g on the application. Please refer to that sof tware application’ s[...]

Maintenance 100 DocuMate 262 Scanner User’s Guide Maintenance This section cont ains information on maintenance , troubleshooting, uninstalling, scanne r specifications, and spare p arts. Cleaning the Automatic Document Feeder Y ou may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF , or several feed in at t[...]

DocuMate 262 Scanner User’s Gui de 101 Maintenance Clearing Paper Jams If your scanner stop s scanning due to a paper jam in t he Automatic Document Feeder , a warning dialog box opens after a few moments. T o clear a p aper jam: 1. Press the ADF cover release on the top-lef t of the scanner body to open the Automatic Document Feeder cover . 2. R[...]

Maintenance 102 DocuMate 262 Scanner User’s Guide Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user- replaceable pa rt. Problems with do cuments feeding into the ADF is an indication that the p ad is wearing thin. See the “Xerox DocuMate 262 Scanner Parts List” on p age 1 10 for ordering information. T o rep[...]

DocuMate 262 Scanner User’s Gui de 103 Maintenance T roubleshooting In addition to the troubleshooting informatio n contained in this section, please see the Readme file on yo ur installation CD. The Readme file contains additio nal information that may help you diagnose problems with the scanner . If you try the troubleshooting proc edures descr[...]

Maintenance 104 DocuMate 262 Scanner User’s Guide Problem: The inst allation will not complete successfully . If inst allation finishes, the scanner ’ s One T ouch 4.0 options do not seem to work properly . What do I do? A likely cause is that some driver programs are already inst alled on your computer for another scanner . They are interferin[...]

DocuMate 262 Scanner User’s Gui de 105 Maintenance S t atus Light T roubleshooting Codes A green statu s light indicates the normal state of the scanner . Normal Operation • Blinking green: indicates the scanner is waking up from power saving and preparin g to scan. • Steady green: indicates the sca nner is ready to scan. Error Codes If your [...]

Maintenance 106 DocuMate 262 Scanner User’s Guide Error Code Problem Descript ion Solution 0 Scanner is not connected to the computer . (The LED does not flash “E” and the st atus light remains green.) A cable may be loose. Check th at the scanner ’s cables are correctly attached to the computer . If the scanner still does not connect, re-b[...]

DocuMate 262 Scanner User’s Gui de 107 Maintenance Uninst alling Y our Scanner T o uninstall theXerox DocuMate 262 scanner , remove the scanner software, PaperPort, or any othe r scanning software provided with the scanner . Uninst alling the Scanner and One T ouch Sof tware 1. On the Windows t askbar , click Star t , point to Settings , then cli[...]

Maintenance 108 DocuMate 262 Scanner User’s Guide T o Inst all Another Driver Before you can inst all another driver for your scanner , you must remove the currently installed dr iver first. Then the new drive r can be installed. 1. Uninstall the One T ouch 4.0 driver . a. Open the Windows Control Panel. b. Windows 2000 and XP: Double-click on Ad[...]

DocuMate 262 Scanner User’s Gui de 109 Maintenance Xerox DocuMate 262 Scanner S pecifications Optical resolution 600 x 1200 d pi Bit depth 48-bit color (internal) Maximum item size 8.5” x 14” Minimum item size 3.5” x 2” (Automa tic Document Feeder) Scan method Automatic Document Feeder (ADF) ADF specifications Scanning S peed Up to 33 pag[...]

Maintenance 110 DocuMate 262 Scanner User’s Guide Xerox DocuMate 262 Scanner Part s List Please use the following p art names and numbers when ordering replacements for your scann er . Part Name Part Number Paper Guide 57-0104-000 Output T ray 57-0105-000 ADF Pad 57-0103-000 USB Cable 35-0107-000 AC Power Cord 35-0103-000 Power Supply 37-0076-000[...]

DocuMate 262 Scanner User’s Gui de 111 Appendix A Notices It’ s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circu mstances. Penalties of fine or imprisonment may be imposed on t hose guilty o f making such reproductions. 1. Obligations or Securities of the United S tates Govern[...]

112 DocuMate 262 Scanner User’s Guide 4. Copyrighted material, unless perm ission of the copyright owner has been obtained or the reprodu ction falls within the “fair use” or library reproduction right s provisions of the copyright law . Further information of these pr ovisions may be obt ained from the Copyright Of fice, Library of Congress,[...]

DocuMate 262 Scanner User’s Gui de 113 5. Proclamations, orders, regulations or ap pointments, or no tices thereof (with intent to false ly cause same to purport to have been printed by the Queen’ s Printer for Canada, or t he equivalent printer for a p rovince). 6. Marks, brands, seals, wrappers or de signs used by or on b ehalf of the Governm[...]

114 DocuMate 262 Scanner User’s Guide be used with this equipment. Ope ration with non-approved equipment or unshielded cables is likely to r esult in interference to radio and TV reception. The user is cautioned t hat changes and modifications made to the equi pment witho ut the approval of manufacturer could void the user's authority to o [...]

DocuMate 262 Scanner User’s Gui de 115 Index A ADF cleaning 100 ADF pad assembly replace 102 Advanced Properties 98 advanced s ettings 54 Archive button 75 aspect ratio 55 Autocrop to Original 52, 85 AutoRota te image 55 B bit depth 109 Black&White 51, 84 BMP 42 Brightness 51, 85, 98 Burn to CD 39, 69 Destination Application 69 button opt ion[...]

Index 116 DocuMate 262 Scanner User’s Guide K Kofax VRS 18 L lamp malfunction 106 Lamp timeout setting 79 LED number 22, 23 Link Properties 35 M Microsoft Internet Explorer 73 Microsoft Outlook 40 Moire Patterns 52, 85 monitor 3 N Normal PDF 45, 67 nPDF 33, 42, 45, 67 O OCR 43 optical character recognition 65 storage 77 OCR button 66 OmniPage Pro[...]

DocuMate 262 Scanner User’s Gui de 117 Index Transfer to Storag e 75 troubleshooting 103 TWAIN 62, 72 TWAIN standard 80 U uninstall 107 USB port 14 W watermark, remove 53 , 85 WIA 62, 95 Windows Image Acquisition 95 Word Document 44 X xls file format 45[...]

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