Xerox WorkCentre 4260C manual

Wo r k C e n t r e ® 4260 Series Quick Use Guid e Version 0.3 29.07.08[...]

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W orkC entr e® 4260 Series Quick Use Guide[...]

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quick use guide 1 Xerox W orkCentre 4260 Series Quick Use Guide Thank you for choosing the WorkCentre 4260 Series. If you work through the procedures in this book in the order they are pre sented, you will successfully: Connect the WorkCentre 4260 Series Printer to a network Set-up the WorkCentre 4260 Series Printer Install option al features Opera[...]

2 quick use guide For information about Safety , Regulatory Informatio n, Env ironmental Complian ce, Illegal Copies, and Product Recycling an d Disposal, please refer t o the relevant secti ons in the User Guide . If you require more det ailed information about any of the feature s available on your dev ice, please refer to the Use r Guide and the[...]

quick use guide 3 Inst all the W orkC entr e 4260 Series 1 Unpack the machine and any har dware options 2 Locat e the Inst allati on Instructions. 3 F ollow the Inst allation Instructions to assemble the ma chine and har dware op tions. The result will be one of the f ollowing configur ations. Features Wo r k C e n t r e 4260C Wo r k Ce nt re 4260S[...]

4 quick use guide NOTE: A low stand is available for the Tray 4 configuration, a high stand is available for the Tray 1 and 2 configuration. 4 In addition y ou will hav e: • P ower C ord •U s e r D o c u m e n t a t i o n C D • S ystem Administra tion CD •P r i n t D r i v e r C D • Quick Us e Guide (this book) • P rint Cartridge • C [...]

quick use guide 5 S witch On the Machine Once the machine has be en assembled it must be conf igured. This is done usin g the Product Enablement Ke y when the machine is switched on for the f irst time. The Product Enablement Key is delivered in a pla stic tube inside the box with the machine. The procedure to configure the ma chine is as follows: [...]

6 quick use guide 9 The Def ault P aper Size screen is display ed. Select either A4 or 8.5 x 11 inches and select Next . 10 The Customer Support and Sup plies Numbers screen is display ed. Ent er the Customer Support Telephone Number and the Supplies Telephone Number and selec t Next . NOTE: This is for reference only. You may leave these fields bl[...]

quick use guide 7 Y our W orkC e n tr e 4260 Inside the Device There are Customer Replaceable Un its in the device, the Toner Cartridg e ( 6 ) and the Drum Cartridge ( 7 ). The Serial Numb er is on the inside of the front cover. 5 2 3 1 Control Pan el: Touch Scree n and Numeric Keypad 4 Paper T rays: Tray 2, 3, 4 and HCF are standard on the WorkCen[...]

8 quick use guide C ontr ol P anel Ov erview Item Description Services Home Displays the Services scre en to enable selec tion of features. Services Use to access the feature options. Job Status Use to view the current job status and other job queues. Machine Status Use to access machine in formation, status, Serial Number and to print reports. Dis[...]

quick use guide 9 Load P aper into the P aper T r ay s 1 Open the pa per tr ay an d load paper in to the tr ay. Do NOT fill abo v e the Max line. 2 Adjust the guides to hold the p aper against the right side of the tr ay. 3 When you close the tr ay, the P aper Settings screen wil l display. Input the size, type and color of the paper y ou have l oa[...]

10 quick use guide C onnecting to the Network Follow these instructions to connect the machine to an Ethern et TCP/IP network. If you are connecting your machine to a di fferent ty pe of network, or you wish to use other protocols, refer to the System Admini stration CD . T est the de vice Before connecting the mac hine to your net work, make sure [...]

quick use guide 11 •P r e s s t h e Machine Status button then select Tools > Connectivity and Network Setup > Advanced > Networ k Setting > Network Setup > TCP/IP Options > TCP/IP Settings . • The allocat ed T CP/IP addres s is in the Name/Address field. 2 C onfirm tha t an IP address has been alloc ated and that it is an ap [...]

12 quick use guide Inst all P rint Driv ers This procedure des cribes how to install P rint Drivers using the Print Driver C D. NOTE: If you wish to install different print dr ivers or are using a different operating system refer to the System Admini stration CD for full details. The Print Drivers are on th e Print Driver CD that was delivered with[...]

quick use guide 13 E-mail Setup If you wish to se tup the E-mail service follow this p rocedure. If you do not want to setup thi s service at thi s time conti nue on to Fax Setup on page 15 . NOTE: If you do not see the E-mail button on the Services Home screen, enable E-mail in the Tools Pathway. (Press Log In/Out > Password [1111] > Enter &[...]

14 quick use guide 9 Enter the Login Name and P asswor d . 10 Click Apply to confirm your settings. 11 Fr o m th e Pr operties menu, click Services > E-mail Settings > Default . 12 T o amend the settings on the E-ma il Setup scr een, click Edit f or each options group. 13 When yo u hav e made your se lections click Apply . NOTE: For more info[...]

quick use guide 15 F ax Setup The WorkCentre 4260 X and XF Series conf iguration has Fax installed as standard. The Fax Kit will req uire setup w hen the machine is installed. Setting up the F ax Kit 1 Set up the F ax Kit using the instructions in the Kit. 2 C onnect the tele phone line to the Line connector on th e device. 3 If you wish to attach [...]

16 quick use guide Inst alling Option Kits This section provides in structions on how to install a nd configure optional features: • Network Accounting •S e r v e r F a x NOTE: For more instructions on installing an d configuring Server Fax and Network Accounting, refer to the System Administrati on CD. Installing Option Kits All the Option Kit[...]

quick use guide 17 Serv er F ax The Server Fax featur e enables Users to s end documents to one or more fa x machines via the telephone netw ork without having a dedicated telephon e line connecte d to the machine This is achieved by connecting the machine to a network Fa x Server which can manage fax transmis sions throughout an organisation. Inst[...]

18 quick use guide Making C opies 1 Load the docume nts to be copied eith er f ace up in the Document F eeder or f ace down to the rear left c orner of the Document Glass. 2 P ress the Services Home button and then Copy . The Co py screen will be display ed. 3 Select the require d f eatures using the T ouch Screen. The features are sh own in the ta[...]

quick use guide 19 Additional C opy F eatures R educe / Enlarge Originals can be reduc ed or enlarged between 25% and 400%. To use this option, selec t the Copy tab. Select a ny one of the preset reduce/enlarge ratios or select More to access cust om settings. Image quality adjustment You can enhance the copy qua lity of the ou tput based on the ty[...]

20 quick use guide P rinting a Document 1 Ensure that the corr ect X erox W orkCen tre 4260 Series print er driver has been inst alled on y our PC. T o inst all the print driv ers ref er to Install Pr int Driv ers on page 12 . You can also acce ss the Print Drivers b y referring to the CentreWare Print and Fax Services CD or you can dow nload the l[...]

quick use guide 21 Additional P rint F eatur es Rot at e i m ag e This feature ena bles you to rotate the page throu gh 180 degrees. To use this option, click t he Advanced tab and click on Image Options . Select Enabled to rotate page images 180 degrees from their current orientation. Select Disable to turn the feature off. Sav ed settings Frequen[...]

22 quick use guide Sending a F ax NOTE: This feature is only av ailable on the WorkCentre 4260 X/XF configuration. 1 Load the documents to be f axed eith er f ace down on the Document Glass or f ace up into the Document F eeder. 2 P ress the Services Home button and choose the Fax option. This displa ys the Fa x screen. 3 Enter the r ecipient’s f[...]

quick use guide 23 NOTE: To confirm the Fax job, press the Job Status button on the Control Panel to display the Job Status screen. Th e queued job will b e displayed.[...]

24 quick use guide Additional F ax F eatur es Dela y ed send This feature e nables you to sp ecify the time the fax is transmitted. This option can be used to delay tr ansmissi on of a fax job to an off- peak period to reduce the cost of the call. To use this option, select the Fax Options tab. Select Fax Options > Delayed Send . Change the reso[...]

quick use guide 25 Network Sc anning Network Scanning enables you to scan your hard copy documents and store them as electronic files. 1 Load the documents to be scanned either f ace down on the Document Glass or f ace up into the Document F eeder. 2 P ress the Services Home button on the C ontro l P anel. Select the Network Scanning option. This d[...]

26 quick use guide 5 P ress Start to scan your documents. NOTE: To confirm the scan job, press the Job Status button on the Control Panel to display the Job Status screen. Th e queued job will b e displayed. Update Templates Use a recently created or upda ted template before the system automati cally adds it to the template list Network Sc anning A[...]

quick use guide 27 Additional Network Sc anning F eatur es Creating Sc anning T emplates Templates are used in n etwork scanning to define the destination and scan settings for your scan job. Your work flow will be more efficient if you create specific templa tes for your most frequent s canning jobs. New templates a re based on the settings config[...]

28 quick use guide Sending an E-mail 1 Load the documents to be E-mailed eith er f ace down on the Document Glass or f ace up into the Document F eeder. 2 Pr ess the Services Home button on the C ontrol P anel. 3 Select E-mail . 4 Select From and ent er the addr ess y ou want to ap pear in the Fro m field of the E-mail. NOTE: This field may have be[...]

quick use guide 29 Additional E-mail F eatur es Color A ttachments When the Color scan option is selecte d you will also be ab le to attach a full color image to your email in a JPEG format. This format is a better compression format for color bitmaps. To enable Color sc an to E-mail sel ect the E-mail tab and choos e the Outpu t Co lor option. Sel[...]

30 quick use guide Enhance y our W orkC entr e’s productivity The WorkCentre 4260 Series is a powerful multi function device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different production environmen ts. You can do more with less and streamline your workflow with these prod uctivity[...]

quick use guide 31 Customize y our device On-line Address Book R emote Administr ation The machine can b e setup to reflect your office’s workflow. For example, the initial screen you see when you wal k up to the ma chine can be either the Machine Status , Job Status or one of th e Services . Default settings for each of the Service s can be set [...]

32 quick use guide Send paper documents as E-mail Easy C onsumable Management P owerf ul Documents Scanned documents can be sent as E-mail atta chments to a specified E-mai l recipient or recip ients. Access to the E-mail featu res is gained using the Services Home button on the Control P anel and the E-mail option on the displa y. Thi s is an exce[...]

quick use guide 33 T r oubleshooting A variety of situations can effect the qua l ity of your output. For optimal performance, ensure the guid elines in the User Guide are followed. The documenta tion and the fault messa ges on the machine h elp you to locate and resolve a problem easily. Some problems ca n be resolved by s witchin g of f and switc[...]

34 quick use guide P aper jams The screen will indicate the location of the jam. • F ollow the ins tructions on the display to clear the paper f rom the paper path. • Ensure that all jam clear ance doors and covers are returned to their correct positions. NOTE: Jam Clearance areas m ay vary depending on your machine model and configura tion. Do[...]

quick use guide 35 Help When using you r device, deta iled and time ly help is ava ilable at you r fingertips. You can access He lp information and tips from a variety of sources. On the device Press Help at any time to access the on-line help screens. M essages, screen instructions and graphics provi de additional information. Document ation Most [...]

36 quick use guide On Ce ntre W a re Internet Services Click In dex to view the contents of the Internet Services site. Click Help to take you to the Xerox on-line support web site.[...]

quick use guide 37 Gr eenwich Mean Time Offset http://wwp.green wichmeantime.com/ . City/Region/ Country GMT Offset City/ Region/ Country GMT Offset City/Region/ Country GMT Offset International Date Line We s t -12.0 Switzerland +1.0 Chennai +5.5 Midway Island -11.0 Luxembourg +1.0 Kolk ata +5.5 Samoa -11.0 Austria +1.0 Mumbai +5.5 Hawaii -10.0 Cr[...]

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