Xerox WorkCentre PE16 manual

W orkCentre PE16 LASER MULTIFUNCTION (4 IN 1) MFP User’s Guide[...]

About the User’s Guides Your machine comes with the three user’s guides: This Laser MFP User’s Guide provides information you need for setting up y our machine and installing the supplied software. It also pro vides all of the detailed instructions for using your machine as a printer , a scanner and a copier and information for maintaining an[...]

ii C ONTENTS Chapter 1: G ETTING S TARTED Unpacking .......................................................... 1.2 Understanding the Component Location .................. 1.5 Front View ..................................................... 1.5 Rear View ...................................................... 1.6 Control Panel Functions .............[...]

iii Chapter 3: P APER H ANDLING Selecting Print Materials ....................................... 3.2 Size, Input Sources and Capacities .................... 3.2 Guidelines for Paper and Special Materials .......... 3.3 Selecting an Output Location ................................. 3.4 Printing to the Front Output Tray (Face down) .... 3.5 Printing[...]

iv Chapter 5: P RINTING Printing a Document ............................................ 5.2 Cancelling a Print Job ...................................... 5.5 Using a Favorite Setting .................................. 5.6 Using Help ..................................................... 5.6 Setting Paper Properties .................................[...]

v Chapter 7: M AINTENANCE Clearing the Memory ............................................ 7.2 Cleaning Your Machine ......................................... 7.3 Cleaning the Outside ....................................... 7.3 Cleaning the Inside ......................................... 7.3 Cleaning the Scan Unit .................................[...]

vi Chapter A: S PECIFICATIONS General Specifications .......................................... A.2 Scanner and Copier Specifications .......................... A.3 Printer Specifications ............................................ A.4 Facsimile Specifications ........................................ A.5 Paper Specifications ......................[...]

vii Important Precautions and Safety Information When using this machine, these basic safet y precautions should always be followed to reduce risk of fire, electric shock, and injury to people: 1. R ead and understand all instructions. 2. Use common sense whenev er operating electrical appliances. 3. Follow all w arnings and instructions marked on [...]

viii • If the machine has been exposed to r ain or water . • If the machine does not oper ate properly after instructions have been followed. • If the machine has been dropped, or the cabinet appears damaged. • If the machine exhibits a sudden and distinct change in performance. 15. Adjust only those controls cov ered by the operating instr[...]

ix Ozone Safety During normal oper ation, this machine produces ozone. The ozone produced does not present a hazard to the oper ator . However , it is advisable that the machine be operated in a well ventilated area. If you need additional information about oz one, please request your nearest X erox dealer . Power Saver This machine contains adv an[...]

x Radio Frequency Emissions FCC Information to the User This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to P art 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment gener ates, uses and can[...]

xi R efer to the F acsimile User’ s Guide for instructions on how to enter this information into your machine’ s memory . The T elephone Company ma y make changes in its communications facilities, equipment oper ations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules[...]

xii You should also know that: •Y our machine is not designed to be connected to a digital PBX system. • If you intend to use a computer modem or fax modem on the same phone line as your machine, y ou may experience transmission and reception problems with all the equipment. It is recommended that no other equipment, ex cept for a regular telep[...]

xiii Declaration of Conformity (European Countries) Approvals and Certifications The CE marking applied to this product symbolises X erox Electronics Co. , Ltd. Declaration of Conformit y with the following applicable 93/ 68/EEC Directives of the European Union as of the dates indicated: January 1, 1995 : Council Directiv e 73/23/EEC Approximation [...]

xiv Replacing the Fitted Plug (for UK Only) I MPORTANT The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When y ou change or examine the fuse, you must re-fit the correct 13 amp fuse. Y ou then need to replace the fuse cov er . If you have lost the fuse co ver , do not use the plug until y ou hav[...]

xv[...]

xvi Differences Between British and American English British English American English (Re)dialling (R e)dialing Colour Color Emphasise Emphasize Recognise Recogniz e Organise Organize Authorise Authorize Cancelling Canceling Customise Customize[...]

1 G ETTING S TARTED Thank you for purchasing this X erox multifunctional product. Y our machine provides printing, copying, scanning, and faxing functions! This chapter gives you step-by -step instructions for setting up your machine. This chapter includes: • Unpacking • Understanding the Component Location • Installing the Toner Cartridge ?[...]

G ETTING S TARTED 1 . 2 Unpacking 1 Remo ve the machine and all accessories from the packing carton. Make sure that the machine has been pack ed with the following items: N OTES : • The appearance of the power cord and the telephone line cord may differ according to your country’ s specifications. • The CD-ROM contains software, the user’s [...]

G ETTING S TARTED 1 . 3 1 2 Remo ve the packing tape from the front, back and sides of the machine. T ape[...]

G ETTING S TARTED 1 . 4 Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extr a space for opening covers and tr ays. The area should be well- ventilated and awa y from direct sunlight or sources of heat, cold and humidit y . Do not set the printer close to the edge of your desk or table. Clearance Spa[...]

G ETTING S TARTED 1 . 5 1 Understanding the Component Location These are the main components of y our machine: Front View Document Guides Document Input Tray Document Output Tray Control Panel (see page 1.7 Paper Tray Front Cover Paper Level Indicator Bypass Tray Automatic Document Feeder Document Cover Paper Output Extension Document Glass Front O[...]

G ETTING S TARTED 1 . 6 Rear View AC Power Cord Connector Parallel Connector Power Switch USB Connector Telephone Connector Rear Output Slot (Face up) Rear Cover[...]

G ETTING S TARTED 1 . 7 1 Control Panel Functions WorkCentre PE16 1 4 6 5 2 3 1 C O P Y Adjusts the brightness of the documents for the current copy job. Selects the document type for the current copy job. Allows you to use special copy features, such as Clone, Collation, Auto fit, 2-side, N-up (multiple pages on a sheet) and Poster copying. Makes [...]

G ETTING S TARTED 1 . 8 3 Sends you back to the upper menu level. Stops an operation at an y time. In Standby Mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies. Starts a job. 4 Dials a number or enters alphanumeric characters. 5 F A X Adjusts the resolution of the documents for th[...]

G ETTING S TARTED 1 . 9 1 Installing the Toner Cartridge 1 Open the front cov er . 2 R emo ve the starter toner cartridge from its bag. Gently roll the cartridge to distribute the toner . Thoroughly rolling the cartridge will assure the maximum copies per cartridge. 3 Slide the toner cartridge into the machine until it locks into place completely .[...]

G ETTING S TARTED 1 . 10 4 Close the front cov er . N OTE : When the toner cartridge needs to be replaced, the indicator turns on and the “T oner Empty” message appears on the display . T o replace the toner cartridge, see page 7.8.[...]

G ETTING S TARTED 1 . 11 1 Loading Paper The paper tr ay can hold a maximum of 250 sheets of 20 lb plain paper . F or copying or faxing, you can use A4-, Letter -, or Legal-sized paper only . F or printing a PC file, you can use many different sizes of paper . The paper tray is preset for using Letter - sized paper . To load a stack of Letter-sized[...]

G ETTING S TARTED 1 . 12 4 Insert the paper stack into the paper tr ay . If you want to load a different siz ed paper , you need to adjust the paper guides. F or details, see page 1.13. 5 Pa y attention to the paper limit mark on the left inside w all of the tra y . Paper o verloading may cause paper jams. 6 Slide the paper tr ay back in. After you[...]

G ETTING S TARTED 1 . 13 1 Changing the Paper Size in the Paper Tray To load longer sizes of paper , such as A4 or Legal-sized paper , you need to adjust the paper guides to extend the paper tr ay . 1 Pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tr ay to its full length. 2 After inserting p[...]

G ETTING S TARTED 1 . 14 N OTES : • Do not push the paper width guide far enough to cause the materials to warp. • If you do not adjust the paper width guide, it may cause paper jams. Making Connections 1 Plug the supplied telephone line cord into the LINE jack and the other end into the w all jack.[...]

G ETTING S TARTED 1 . 15 1 2 If you want to use a parallel printer cable, purchase only IEEE-1284 compliant par allel cable and connect it to the parallel connector on y our machine. Push the metal clips down to fit inside the notches on the cable plug. Connecting the printer to the USB port of the computer requires a certified USB cable. Connect t[...]

G ETTING S TARTED 1 . 16 Turning the Machine On 1 Plug one end of the supplied three-pronged electrical t ype cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 2 Press the power switch to turn the machine on. “ W arming Up Please W ait ” appears on the display indicating that the machine is now on. To [...]

G ETTING S TARTED 1 . 17 1 Changing the Display Language and Country Setting Language To change the language that displays on the display of the control panel, follow these steps: 1 Press Menu until “Machine Setup” appears on the top line of the display . 2 Press the scroll button ( ¦ or  ) until “Language” appears on the bottom line of[...]

G ETTING S TARTED 1 . 18 Setting the Paper Type and Size After loading paper in the paper tr ay , you need to set the paper t ype and size using the control panel buttons. These settings will apply to copy mode. F or PC-printing, y ou need to select the paper type and size in the application progr am you use. 1 Press Menu . The display shows “P a[...]

G ETTING S TARTED 1 . 19 1 Using the Save Modes Toner Save Mode The toner sav e mode allows your machine to use less toner on each page. Activ ating this mode extends the life of the toner cartridge longer than the normal mode, but it reduces the print quality . To turn the toner save mode on or off , press Toner Save . • If the button backlight [...]

G ETTING S TARTED 1 . 20 CCD Power Save Mode The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the lamp life. The lamp automatically w akes up after some warm-up time when y ou start scanning. Y ou can set the length of time for which the scan lamp w aits after a scan [...]

2 I NSTALLING S OFTWARE This chapter gives y ou information for installing the supplied software. Y ou must install the software to use your machine as a printer and a scanner . This chapter includes: • Printer Driver Features • System Requirements • Installing Software[...]

I NSTALLING S OFTWARE 2 . 2 Printer Driver Features Y our printer drivers will support the following standard features: • P aper source selection • P aper size, orientation and media type • number of copies T able below lists a gener al overview of features supported b y your printer driv ers. Feature Printer Driver Win9x/Me Win2000/XP NT4.0 [...]

I NSTALLING S OFTWARE 2 . 3 2 System Requirements Before you begin, ensure that y our system meets the minimum requirements. Supported Operating System •W indows 95 OSR2 •W indows 98/Windows 98 SE •W indows Me •W indows NT 4 W orkstation or Server with Service P ack 3 •W indows 2000 Professional or Advanced Serv er •W indows XP Home edi[...]

I NSTALLING S OFTWARE 2 . 4 Installing Software Installing the drivers and other softw are will enable PC printing. Ensure the W orkCentre PE16 is plugged in and connected to the computer’ s parallel or USB port before installing softw are from the CD . N OTE : Windows 95 and Windows NT 4.0 do not support USB connection. 1 Switch on the PC and st[...]

I NSTALLING S OFTWARE 2 . 5 2 6 Select [ OK ]. 7 F ollow the on-screen instructions to complete the softw are installation. N OTE : Fo r more information about printing refer to the “ Printing” chapter of this Guide. 8 F or Windows 95/98 eject the CD after re-start. 9 After installing the softw are reboot the PC.[...]

I NSTALLING S OFTWARE 2 . 6 N OTES :[...]

3 P APER H ANDLING This chapter introduces you to the basics of selecting print materials and loading them into y our machine. This chapter includes: • Selecting Print Materials • Selecting an Output Location • Loading Paper in the Paper Tray • Using the Bypass Tray[...]

P APER H ANDLING 3 . 2 Selecting Print Materials Always use print materials that meet the guidelines for use with this machine. Using print materials that are not recommended may cause paper jams or print qualit y problems. Size, Input Sources and Capacities Size (mm/in.) Input Source/Capacity * Paper Tray Bypass Tray Plain paper Letter (215.9 x 27[...]

P APER H ANDLING 3 . 3 3 Guidelines for Paper and Special Materials When selecting or loading paper , envelopes, or other special materials, keep these guidelines in mind: •A ttempting to print on damp , curled, wrinkled, or torn paper can cause paper jams and the poor print qualit y . • Use only high quality copier gr ade paper . Av oid paper [...]

P APER H ANDLING 3 . 4 • Make sure that there is no exposed adhesiv e material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. • Do not load a sheet of labels through the machine more than once. The adhesive backing is designed [...]

P APER H ANDLING 3 . 5 3 Printing to the Front Output Tray (Face down) The front output tr ay collects printed paper face-down, in correct order . The tr ay should be used for most print jobs. Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the Bypass tr ay to the rear out[...]

P APER H ANDLING 3 . 6 To use the rear output slot: 1 Open the rear cov er by pulling it upward. C AUTION : The fusing area at the rear part of the inside of your machine is hot when powered. Be careful not to be burned when yo u access this area. 2 If you do not w ant to stack the printed pages on the rear output slot, close the rear co ver . The [...]

P APER H ANDLING 3 . 7 3 The paper level indicator on the front of the paper tr ay shows the amount of paper currently left in the tr ay . When the tray is empty , the indicator of the bar is lowered. To load paper , pull open the paper tray and load paper with the print side face down. Y ou can load letterhead paper with the design side face down.[...]

P APER H ANDLING 3 . 8 N OTES : • If you experience problems with paper feed, place the paper in the Bypass tray . •Y ou can load up to 150 sheets of previously printed paper . The printed side should be facing up with an uncurled edge at the top side. If you experience problems with paper feed, turn the paper around. Note that the print qualit[...]

P APER H ANDLING 3 . 9 3 F or transparencies, hold the tr ansparencies by the edges and avoid touching the print side. Oils from y our fingers that are deposited on them can cause print qualit y problems. C AUTION : Make sure to open the rear output slot when you print on transparencies. If not, they may tear while exiting the machine. F or envelop[...]

P APER H ANDLING 3 . 10 3 Open the rear cov er to use the rear output slot. 4 After printing, close the rear co ver . Setting the Paper Type and Size for the Bypass Tray After loading paper in the Bypass tr ay , you need to set the correct paper type and siz e using the control panel buttons. These settings will apply to copy mode. F or PC -printin[...]

4 C OPYING This chapter gives y ou step-by-step instructions for cop ying documents. This chapter includes: • Loading Paper for Copying • Making Copies on the Document Glass • Making Copies from the Automatic Document Feeder • Setting Copy Options • Using Special Copy Features • Changing the Default Settings • Setting the Time Out Opt[...]

C OPYING 4 . 2 Loading Paper for Copying Y ou can copy a document to A4-, Letter- or Legal-siz ed paper . The instructions for loading print materials are the same whether you are printing, faxing or cop ying. For further details, see page 1.11 for loading in the paper tr ay and page 3.8 for loading in the Bypass tr ay . Making Copies on the Docume[...]

C OPYING 4 . 3 4 N OTE : Make sure that no other documents are in the ADF (Automatic Document Feeder). If a document is detected in the ADF , it has priority over the document on the document glass. 3 Close the document cov er . N OTES : • Leaving the cover open while copying may affect the copy quality and toner consumption. • If you are copyi[...]

C OPYING 4 . 4 Making Copies from the Automatic Document Feeder Using the ADF (Automatic Document F eeder), you can load up to 30 documents (75 g/m 2 , 20lb) in one job. When you use the ADF : • Do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm. • Do not attempt to feed the following types of documents: - carbon-paper [...]

C OPYING 4 . 5 4 2 Make sure that the bottom of the document stack matches the paper size mark ed on the document tray . 3 Customise the copy settings including number of copies, copy size, contr ast and image type by using the control panel buttons. See “Setting Copy Options ” on page 4.6. To clear the settings, use the Stop/Clear button. 4 If[...]

C OPYING 4 . 6 Setting Copy Options The buttons on the control panel let y ou make all the basic copy options; contr ast, image type, copy size and number of copies. Set the following options for the current cop y job before pressing Start Copy/Fax to mak e copies. N OTE : If you press Stop/Clear while you set the copy options, all of the options y[...]

C OPYING 4 . 7 4 Reduced/Enlarged Copy Using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image, from 25% to 400% when y ou copy original documents from the document glass or from 25% to 100% from the ADF . Note that the zoom rate a vailable is different depending on the document loading method. To select from the prede[...]

C OPYING 4 . 8 Number of Copies Using the No. of Copies button, y ou can select the number of copies from 1 to 99. 1 Press No. of Copies . 2 Press the scroll button ( ¦ or  ) until the number you w ant appears on the display . Pressing and holding the button allows y ou to quickly scroll to the number you w ant. you can enter the v alue using t[...]

C OPYING 4 . 9 4 Auto Fit Copying This special copy mode can be applied when y ou load document only using the document glass. If a document is detected in the ADF , the Auto Fit does not work. 1 Load the document to be copied on the document glass, and close the cov er . 2 Press Special . 3 Press Special or the scroll button ( ¦ or  ) until ?[...]

C OPYING 4 . 10 N OTE : Y ou cannot adjust the cop y size using the Reduce/ Enlarge button while making a clone copy . 6 Press Start Copy or Start Copy/Fax to begin copying. Collation Copying The Collation copying feature is a vailable only when you load documents in the ADF . 1 Load the documents to be copied in the ADF . 2 Press Special . 3 Press[...]

C OPYING 4 . 11 4 2-side Copying Y ou can copy a 2-sided document on one page of A4, Letter or Legal-sized paper . When you copy using this feature, the machine prints one side on the upper half of the paper and the other side on the lower half without reducing the original. This feature is helpful for copying a small-sized document, such as a name[...]

C OPYING 4 . 12 2-up or 4-up Copying The 2 or 4-up copying feature is a vailable only when you load documents in the ADF . 1 Load the documents to be copied in the ADF . 2 Press Special . 3 Press Special or the scroll button ( ¦ or  ) until “2-Up” or “4-Up” displays on the bottom line. 4 Press Enter to sav e the selection. 5 If necessar[...]

C OPYING 4 . 13 4 5 If necessary , customise the copy settings including number of copies, contr ast and image type by using the control panel buttons. See “Setting Copy Options ” on page 4.6. N OTE : Y ou cannot adjust the cop y size using the Reduce/ Enlarge button for making a poster . 6 Press Start Copy/Fax to begin cop ying. Y our original[...]

C OPYING 4 . 14 6 Press Enter to sav e the selection. 7 Repeat steps 3 through 6, as needed. 8 To return to Standby Mode, press Stop/Clear . N OTES : While you set copy options, pressing Stop/Clear cancels the changed settings and restores their default status. Setting the Time Out Option Y ou can set the time the machine waits before it restores t[...]

5 P RINTING This chapter explains how to print y our documents in Windows and how to use the print settings. This chapter includes: • Printing a Document • Setting Paper Properties • Printing Multiple Pages on One Sheet of Paper (N-Up Printing) • Printing a Reduced or Enlarged Document • Fitting Your Document to a Selected Paper Size • [...]

P RINTING 5 . 2 Printing a Document The following procedure describes the gener al steps required for printing from v arious Windows applications. The exact steps for printing a document may v ary depending on the application program y ou are using. Refer to y our software application’ s user’s guide for the exact printing procedure. 1 Open the[...]

P RINTING 5 . 3 5 The Layout tab first displa ys. If necessary , select the Orientation option. The Orientation option allows you to select the direction in which information is printed on a page. • Portrait prints across the width of the page, letter style. • Landscape prints across the length of the page, spreadsheet style. • If you want to[...]

P RINTING 5 . 4 • Reverse All Pages : Y our machine prints all of the pages in reverse. This setting is helpful when y ou are using the rear output slot. • Print Odd Pages : Y our machine prints only the odd pages of the document. • Print Even Pages : Y our machine prints only the even pages of the document. 7 Click other tabs on the top of t[...]

P RINTING 5 . 5 5 Cancelling a Print Job There are two wa ys to cancel a print job: To stop a print job from the control panel: Press the Stop/Clear button. Y our machine finishes printing the page that is moving through the machine and delete the rest of the print job. Pressing the button cancels only the current job. If more than one print job is[...]

P RINTING 5 . 6 Using a Favorite Setting The Favorites option, which is visible on each properties tab , allows you to sa ve the current properties settings for future use. To save a F avorites item: 1 Change the settings on each tab , as needed. 2 Enter a name for the item in the Favorites input box. 3 Click Save . To use a saved setting, select i[...]

P RINTING 5 . 7 5 Setting Paper Properties Use the following options to set the paper handling needs when y ou access the printer properties. See page 5.2 for more information about accessing printer properties. Click the Paper tab to access man y paper properties. Property Description Copies Copies allows you to choose the number of copies to be p[...]

P RINTING 5 . 8 Printing Multiple Pages on One Sheet of Paper (N-Up Printing) Y ou can select the number of pages to print on a single sheet of paper . T o print more than one page per sheet, the pages will appear decreased in size and arr anged on the sheet. Y ou can print up to 16 pages on one sheet. 1 To change the print settings from your softw[...]

P RINTING 5 . 9 5 3 Select the number of pages y ou want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list. 4 Select the page order on the Page Order drop-down list, if necessary . Check Print Page Border to print a border around each page on the sheet. Print Page Border is enabled only , if the pages per sheet is 2, 4, 9 o[...]

P RINTING 5 . 10 Printing a Reduced or Enlarged Document Y ou can scale your print job on a page. 1 When you change the print settings from y our software application, access the printer properties. See page 5.2. 2 From the Layout tab , select Reduce/Enlarge on the Type drop-down list. 3 Enter the scaling r ate in the Persentage input box. Y ou can[...]

P RINTING 5 . 11 5 Fitting Your Document to a Selected Paper Size Y ou can scale your print job to any selected paper siz e regardless of the digital document siz e. This can be useful when you want to check fine details on a small document. 1 When you change the print settings from y our software application, access the printer properties. See pag[...]

P RINTING 5 . 12 Printing Posters Y ou can print a single-page document onto 4, 9 or 16 sheets of paper , for the purpose of pasting the sheets together to form one poster-size document. 1 When you change the print settings from y our software application, access the printer properties. See page 5.2. 2 From the Layout tab , select Poster on the Typ[...]

P RINTING 5 . 13 5 Specify an ov erlap in millimeters or inches to make it easier to reconstruct the resulting poster . 4 Click the Paper tab and select the paper source, siz e and type. 5 Click OK and print the document. Y ou can complete the poster by reconstructing the results. Using Watermarks The W atermark option allows y ou to print text ove[...]

P RINTING 5 . 14 Creating a Watermark 1 When you change the print settings from y our software application, access the printer properties. See page 5.2. 2 Click the Extras tab and click the Edit button in the Watermark section. The Edit W atermarks window appears. 3 Enter the text message you w ant to print in the Watermark Message bo x. The messag[...]

P RINTING 5 . 15 5 Editing a Watermark 1 When you change the print settings from y our software application, access the printer properties. See page 5.2. 2 Click the Extras tab and click the Edit button in the Watermark section. The Edit W atermarks window appears. 3 Select the watermark y ou want to edit on the Current Watermarks list, and change [...]

P RINTING 5 . 16 Using Overlays What is an Overlay? An overla y is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Ov erlays are often used to take the place of preprinted forms and letterhead paper . Rather than using preprinted letterhead, you can create an o verlay con[...]

P RINTING 5 . 17 5 4 In the Edit Overla ys window, click Create Overlay . 5 In the Create Overla y window, t ype a name of up to eight characters in the File name box. Select the destination path, if necessary . (The default is C:F ormover). 6 Click Save . Y ou can see the name on the Overlay List . 7 Click OK or Yes until you complete creating. T[...]

P RINTING 5 . 18 Using a Page Overlay After an overla y has been created, it is ready to be printed with your document. T o print an overlay with a document: 1 Create or open the document y ou want to print. 2 When you change the print settings from y our software application, access the printer properties. See page 5.2. 3 Click the Extras tab. 4 S[...]

P RINTING 5 . 19 5 6 If necessary , click Confirm Page Overlay When Printing . When this box is check ed, a message window appears each time you submit a document for printing, asking you to confirm y our wish to print an overlay on y our document. Answering Yes to the window means that the selected ov erlay will be printed with y our document. Ans[...]

P RINTING 5 . 20 Setting Graphic Properties Use the following gr aphic options to adjust the print quality for y our specific printing needs. See page 5.2 for more information about accessing printer properties. Click the Graphics tab to displa y the properties shown below . Property Description Resolution Y ou can select the printing resolution by[...]

P RINTING 5 . 21 5 Advanced Options Y ou can set advanced settings by clicking the Advanced Options button. Property Description 3 Darkness Use this option to lighten or darken the image appearance in y our print. • Normal : This setting is for normal documents. • Light : This setting is for bolder line widths or darker gr ay scale images. • [...]

P RINTING 5 . 22 Setting Up the Locally Shared Printer Y ou can connect the machine directly to a selected computer , which is called “host computer , ” on the network. Y our machine can be shared by other users on the network through a Windows 9x, Me, 2000, XP or NT 4.0 network printer connection. In Windows 9x/Me Setting Up the Host Computer [...]

P RINTING 5 . 23 5 4 Click Start and select Printers from Settings . Double- click your printer name. 5 Select Properties in the Printer menu. 6 Click the Sharing tab and check the Shared As box. Fill in the Shared Name field and then click OK . Setting Up the Client Computer 1 Right-click Start and select Explorer . 2 Open your network folder in t[...]

P RINTING 5 . 24 5 F or Windows NT 4.0, check the Shared box. F or Windows 2000, check the Shared As box. F or Windows XP , check the Share this printer box. 6 F or Windows NT 4.0, fill in the Share Name field and click OK . F or Windows 2000/XP , fill in the Shared Name field and click OK . Setting Up the Client Computer 1 Right-click Start and se[...]

6 S CANNING This chapter includes: • TWAIN Scanner Program • Scanning Procedure[...]

S CANNING 6 . 2 TWAIN Scanner Program The W orkCentre PE16 TW AIN Scanner program is used to scan images, graphics, photogr aphs, and printed text. Documents can be fed from the Automatic Document F eeder(ADF) or placed on the Document Glass. There are two methods for scanning images from a PC, both of which require the installation of a scanner pr[...]

S CANNING 6 . 3 6 Scanning Procedure These instructions explain adv anced scanning with a TW AIN compliant application progr am. N OTES : Refer to the documentation provided by the application manufacturer to learn how to scan and access an image. Load the Originals Automatic Document Feeder (ADF): 1 Remo ve all staples and paper clips prior to loa[...]

S CANNING 6 . 4 Document Glass: N OTES : When using the Document Glass, ensure there are no documents in the ADF . On completion of the job, ensure the Document Feeder is closed. 1 Raise the ADF or co ver and position the original face down on the Document Glass. Align with the registr ation arrow in the rear left corner . 2 Lower the ADF or cov er[...]

7 M AINTENANCE This chapter provides information for maintaining y our machine and the toner cartridge. This chapter includes: • Clearing the Memory • Cleaning Your Machine • Maintaining the Toner Cartridge • Consumables and Replacement Parts[...]

M AINTENANCE 7 . 2 Clearing the Memory Y ou can selectively clear information stored in y our machine’s memory . 1 Press Menu on the control panel until “Maintenance” appears on the top line of the displa y . 2 Press the scroll button ( ¦ or  ) until you see “Clear Memory” on the bottom line and press Enter . The first av ailable menu[...]

M AINTENANCE 7 . 3 7 OR To return to Standby Mode, press Stop/Clear . Cleaning Your Machine To maintain the print quality , follow the cleaning procedures below each time the toner cartridge is replaced or if print qualit y problems occur . N OTE : While cleaning the inside of the printer , be careful not to touch the transfer roller (located under[...]

M AINTENANCE 7 . 4 2 Open the front cov er and pull the toner cartridge out, lightly pushing it down. 3 With a dry and lint -free cloth, wipe away an y dust and spilled toner from the toner cartridge area and the toner cartridge cavity . C AUTION : T o prevent damage to the toner cartridge, do not expose it to light for more than a few minute. Cove[...]

M AINTENANCE 7 . 5 7 Cleaning the Scan Unit K eeping the scan unit clean helps ensure the best possible copies. W e suggest that you clean the scan unit at the start of each day and during the da y , as needed. 1 Slightly dampen a soft lint -free cloth or paper towel with water . 2 Open the document cov er . 3 Wipe the surface of the document glass[...]

M AINTENANCE 7 . 6 Maintaining the Toner Cartridge Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remov e the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The machine warranty does not cover damage caused by using a refilled cartridg[...]

M AINTENANCE 7 . 7 7 Redistributing Toner When the toner cartridge is near the end of its life, white streaks or light print occurs. The L CD displays the warning message, “T oner Low . ” Y ou can temporarily reestablish the print qualit y by redistributing the remaining toner in the cartridge. 1 Open the front cov er . 2 Pull the toner cartrid[...]

M AINTENANCE 7 . 8 Replacing the Toner Cartridge When the toner eventually runs out, only blank pages print when a print job is sent or when a fax is receiv ed. At this stage, the toner cartridge needs to be replaced. The displa y shows the warning message, “T oner Empty , ” and the indicator on the control panel turns on. 1 Open the front cov [...]

M AINTENANCE 7 . 9 7 3 Unpack the new toner cartridge and gently shak e it horizontally four or fiv e times to distribute the toner evenly inside the cartridge. Save the bo x and the cover for shipping. 4 Slide the new toner cartridge in until it locks into place. 5 Close the front cov er .[...]

M AINTENANCE 7 . 10 Setting the Notify Toner Option If you hav e set the Notify T oner menu option to “On” , your machine automatically sends a fax to y our service company or the dealer to notify them that y our machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number is preset by y our dealer when y[...]

M AINTENANCE 7 . 11 7 Consumables and Replacement Parts From time to time, you needs to replace the toner cartridge, roller , and fuser unit to maintain top performance and to a void print quality problems and paper feed problems resulting from worn parts. The following items should be replaced after y ou have printed a specified number of pages: T[...]

M AINTENANCE 7 . 12 M EMO[...]

8 T ROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error . This chapter includes: • Clearing Document Jams • Clearing Paper Jams • Clearing LCD Error Messages • Solving Problems[...]

T ROUBLESHOOTING 8 . 2 Clearing Document Jams When a document jams while it passes through the ADF (Automatic Document F eeder), “Document Jam” appears on the display . Input Misfeed 1 Remo ve the remaining documents from the ADF . 2 Open the ADF cov er . 3 R otate the bushing on one end of the ADF roller tow ard the ADF ( ) and remove the roll[...]

T ROUBLESHOOTING 8 . 3 8 Exit Misfeed 1 Remo ve the remaining documents from the ADF . 2 Open the document cov er and turn the release knob to remove the misfed documents from the document output tra y . 3 Close the document cov er . Then load the documents back into the ADF . Roller Misfeed 1 Remo ve the remaining documents from the ADF . 2 Open t[...]

T ROUBLESHOOTING 8 . 4 Clearing Paper Jams When a paper jam occurs, “P aper Jam” appears on the display . Refer to the table below to locate and clear the paper jam. To avoid tearing the paper , pull the jammed paper out gently and slowly . Follow the steps below to clear the jam. In the Paper Feed Area 1 Open and close the front co ver . The j[...]

T ROUBLESHOOTING 8 . 5 8 3 R emo ve the jammed paper by gently pulling it str aight out. If there is any resistance and the paper does not mo ve when you pull or if y ou cannot see the paper in this area, skip to the fuser area around the toner cartridge. See page 8.7. 4 Insert the paper tr ay into the machine until it snaps into place. 5 Open and [...]

T ROUBLESHOOTING 8 . 6 2 Gently pull the paper out of the front output tr ay . Skip to Step 6. 3 If there is any resistance and the paper does not mo ve when you pull or if y ou cannot see the paper in the front output tra y , open the rear cover . 4 R emo ve the jammed paper by gently pulling it str aight out.[...]

T ROUBLESHOOTING 8 . 7 8 5 Close the rear cov er . 6 Open and close the front co ver to resume printing. In the Fuser Area or Around the Toner Cartridge N OTE : The fuser area is hot. T ake care when removing paper from the machine. 1 Open the front cov er and pull the toner cartridge out, lightly pushing it down. 2 R emo ve the jammed paper by gen[...]

T ROUBLESHOOTING 8 . 8 3 Replace the toner cartridge and close the front co ver . Printing automatically resumes. In the Bypass Tray “P aper Jam 0” , “P aper Jam 1” appears on the display when y ou try to print using the Bypass tr ay and the machine does not detect paper , due to no paper or improper paper loading. “P aper Jam 0” , “P[...]

T ROUBLESHOOTING 8 . 9 8 Tips for Avoiding Paper Jams When Printing on the A5-sized Paper If paper jams frequently occur when y ou print on the A5-sized paper: 1 Open the input tr ay and load paper into the tra y as shown below . 2 Open the X erox W orkCentre PE16 Properties window , set the paper size to A5(5.8x8.3 in.) from the Paper tab. 3 From [...]

T ROUBLESHOOTING 8 . 10 Tips for Avoiding Paper Jams By selecting the correct paper t ypes, most paper jams can be av oided. When a paper jam occurs, follow the steps outlined in “Clearing P aper Jams” on page 8.4. • F ollow the procedures in “Loading Paper” on page 1.11. Ensure that the adjustable guides are positioned correctly . • Do[...]

T ROUBLESHOOTING 8 . 11 8 Clearing LCD Error Messages Display Meaning Suggested solutions Cancel ? 1:Yes 2:No Y our machine’s memory is full during the machine stores the document into the memory . To cancel the fax job, press the 1 button to accept “Y es. ” If you want to send the pages were stored, press the 2 button to accept “No. ” Y [...]

T ROUBLESHOOTING 8 . 12 Line Busy The remote party did not answer or the line is already engaged. T ry again after a few minutes. Line Error Y our machine cannot connect with the remote machine or has lost contact because of a problem with the phone line. T ry again. If the problem persists, wait an hour or so for the line to clear and try again. O[...]

T ROUBLESHOOTING 8 . 13 8 Paper Jam 0 Paper has jammed in the feeding area of the paper tra y . Y our machine detects non feeding from the Bypass tra y . Clear the jam. See page 8.4. Load paper in the Bypass tr ay . Or remove the jammed paper from the Bypass tra y . Paper Jam 1 Paper has jammed in the paper exit area. Y our machine detects non feed[...]

T ROUBLESHOOTING 8 . 14 Solving Problems The following chart lists some conditions that ma y occur and the recommended solutions. F ollow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper Feeding Problems Condition Suggested solutions Paper is jammed during printing. Clear the paper jam.[...]

T ROUBLESHOOTING 8 . 15 8 Printing Problems Condition Possible cause Suggested solutions The machine does not print. The machine is not receiving power . Check the power cord connections. Check the power switch and the power source. The machine is not selected as the default printer . Select Xerox WorkCentre PE16 as y our default printer in your Wi[...]

T ROUBLESHOOTING 8 . 16 A print job is extremely slow . The job may be very complex. Reduce the complexit y of the page or try adjusting the print quality settings. The maximum print speed of your machine is 17 PPM for Letter-sized paper . If you are using Windows 9x/Me, the Spooling Setting may be set incorrectly . From the Start menu, choose Sett[...]

T ROUBLESHOOTING 8 . 17 8 The machine prints, but the text is wrong, garbled, or incomplete. The printer cable is loose or defective. Disconnect the printer cable and reconnect. T ry a print job that you have already printed successfully . If possible, attach the cable and the machine to another computer and try a print job that you know works. Fin[...]

T ROUBLESHOOTING 8 . 18 Printing Quality Problems The dirty inside of the machine or improper paper loading ma y reduce the print quality . See the table below to clear the problem. Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears on the page: • The toner supply is low . Y ou may be able to tempo[...]

T ROUBLESHOOTING 8 . 19 8 Vertical lines If black vertical streaks appear on the page: • The drum inside the toner cartridge has probably been scratched. Install a new toner cartridge. See “Installing the T oner Cartridge” on page 1.9. Gray background If the amount of background shading becomes unacceptable: • Change to a lighter weight pag[...]

T ROUBLESHOOTING 8 . 20 Background scatter Background scatter results from bits of toner distributed on the printed page. • The paper may be too damp . T ry printing with a different batch of paper . Do not open packages of paper until necessary so that the paper does not absorb too much moisture. • If background scatter occurs on an en velope,[...]

T ROUBLESHOOTING 8 . 21 8 Wrinkles or creases • Ensure that the paper is loaded properly . • Check the paper type and quality . See “Paper Specifications ” on page A.6. •T urn over the stack of paper in the paper tr ay . Also try rotating the paper 180° in the tr ay . Back of printouts are dirty Check for leaking toner . Clean the inside[...]

T ROUBLESHOOTING 8 . 22 Fax Problems Horizontal stripes If horizontally aligned black streaks or smears appear: • The toner cartridge may be installed improperly . R emove the cartridge and reinsert. • The toner cartridge may be defectiv e. Install a new toner cartridge. See “Installing the T oner Cartridge” on page 1.9. • If the problem [...]

T ROUBLESHOOTING 8 . 23 8 The numbers stored in the memory do not dial correctly . Make sure that the numbers are stored in the memory correctly . Print a Phonebook list, referring to the F acsimile User’s Guide. The document does not feed into the machine. • Make sure that the document is not wrinkled and y ou are putting it in correctly . Che[...]

T ROUBLESHOOTING 8 . 24 Copying Problems Condition Suggested solutions Copies are too light or too dark. Use the Contrast button to darken or lighten the background of the copies. Smears, lines, marks or spots appears on copies. • If defects are on the original, press the Contrast button to lighten the background of your copies. • If no defects[...]

T ROUBLESHOOTING 8 . 25 8 Scanning Problems Fewer copies from the toner cartridge than expected prints out. •Y our originals may contain pictures, solids or hea vy lines. F or example, your originals may be forms, newsletters, books or other documents that use more toner . • The machine may be turned frequently on and off . • The document cov[...]

T ROUBLESHOOTING 8 . 26 Message appears on your computer screen: • “Device can't be set to the H/W mode you want. ” •“ P ort is being used by another program. ” •“ P ort is Disabled. • “Scanner is busy receiving or printing data. When the current job is completed, try again. ” • “Inv alid handle. ” • “Scanning h[...]

A S PECIFICATIONS This chapter includes: • General Specifications • Scanner and Copier Specifications • Printer Specifications • Facsimile Specifications • Paper Specifications[...]

S PECIFICATIONS A . 2 General Specifications Item Description Automatic document feeder Up to 30 sheets (20 lb, 75 g/m 2 ) ADF Document size Width: 142 to 216 mm (5.6 to 8.5 inches) Length: 148 to 356 mm (5.8 to 14 inches) P aper input capacity Paper tr ay: 250 sheets (weight: 75 g/m 2 , 20 lb) Bypass tra y: 1 sheets (weight: 75 g/m 2 , 20 lb) P ap[...]

S PECIFICATIONS A . 3 A Scanner and Copier Specifications W eight Net: 13 Kg (including consumables) Gross: 17 Kg (including consumables, accessories and package) Package W eight P aper: 2.7 Kg Plastic: 0.7 Kg Item Description Compatibility TWAIN standard Scanning method ADF and Flat-bed CCD (Charge Coupled Device) module Resolution Optical: 600 dp[...]

S PECIFICATIONS A . 4 Printer Specifications Multiple copies 99 pages Gra y scale 256 levels Item Description Printing method Laser Beam Printing Printing speed Letter: 17 copies per minute A4: 16 copies per minute Paper siz e Paper tr ay: Letter , A4, Legal, Folio , A5, A6 Bypass tra y: Letter , Legal, A4, Folio , Executive, A5, A6, A6 card, Post [...]

S PECIFICATIONS A . 5 A Facsimile Specifications Item Description Compatibility ITU- T Group 3, ECM Applicable line Public Switched T elephone Network (PSTN) or behind PABX Data coding MH/MR/MMR (ECM Mode) and JPEG for colour fax transmission Modem speed 33600/31200/28800/26400/24000/21600/19200/ 16800/14400/12000/9600/7200/4800/2400 bps with fall [...]

S PECIFICATIONS A . 6 Paper Specifications Overview Y our machine accepts a variet y of print materials, such as cut -sheet paper (including up to 100% recycled fiber content paper), en velopes, labels, tr ansparencies and custom-size paper . Properties, such as weight, composition, gr ain and moisture content, are important factors affecting the m[...]

S PECIFICATIONS A . 7 A N OTE : Y ou may experience jams when using print materials with a length of less than 127 mm (5 in.). For optimum performance, ensure that you are storing and handling the paper correctly . Please refer to “Printer and Paper Storage En vironment ” on page A.9. Guidelines for Using Paper F or the best result, use con ven[...]

S PECIFICATIONS A . 8 N OTES : • Do not use letterhead paper printed with low-temperature inks, such as those used in some types of thermography . • Do not use raised or embossed letterhead. • The printer uses heat and pressure to fuse toner to the paper . Insure that any coloured paper or preprinted forms use inks that are compatible with th[...]

S PECIFICATIONS A . 9 A Printer and Paper Storage Environment P aper storage en vironmental conditions directly affect the feed oper ation. Ideally , the machine and paper storage en vironment should be at or near room temperature, and not too dry or humid. R emember that paper is hygroscopic; it absorbs and loses moisture r apidly . Heat works wit[...]

I NDEX Numerics 2/4-up, special copy 4.12 2-side, special copy 4.11 A ADF, load 4.4 auto fit, special copy 4.9 B bypass tray, use 3.8 C cancel copy 4.3 print 5.5 CCD power save mode, use 1.20 clone, special copy 4.9 collation, special copy 4.10 connection AC power 1.16 parallel 1.15 telephone line cord 1.14 USB 1.15 consumables 7.11 contrast, copy [...]

paper 8.4 M memory, clear 7.2 N network printer, set 5.22 n-up (multiple pages per sheet) copy 4.12 print 5.8 O orientation, print 5.3 output location, select 3.4 overlay, use 5.16 P paper guidelines 3.3 paper jam, clear 8.4 paper level indicator 3.7 paper load in bypass tray 3.8 in paper tray 1.11 paper load capacity 3.2 paper properties, set 5.7 [...]

redistribute 7.7 replace 7.8 toner save mode, use 1.19 U USB connect 1.15 mode, change 8.17 W watermarks, use 5.13 Z zoom rate, copy 4.7[...]

W orkCentre PE16 LASER MULTIFUNCTION (4 IN 1) FAX User’s Guide[...]

CONTENTS i C ONTENTS Chapter 1: G ETTING S TARTED Control Panel Functions ....................................... 1.2 Setting the Machine ID ......................................... 1.4 Entering Characters Using the Number Keypad ... 1.5 Setting the Date and Time .................................... 1.7 Changing the Clock Mode ....................[...]

CONTENTS ii Chapter 3: A UTOMATIC D IALLING Speed Dialling ..................................................... 3.2 Storing a Number for Speed Dialling .................. 3.2 Sending a Fax using a Speed Number ................ 3.3 Group Dialling ..................................................... 3.4 Setting Group Dial ..........................[...]

1 G ETTING S TARTED The following topics are included: • Control Panel Functions • Setting the Machine ID • Setting the Date and Time • Setting Sounds • Setting the Dial Mode • Using the Toll Save Mode • Setting up the Fax System[...]

G ETTING S TARTED 1 . 2 Control Panel Functions 1 4 6 5 2 3 1 C O P Y * Adjusts the brightness of the documents for the current copy job. Selects the document type for the current copy job. Allows you to use special copy features, such as Clone, Collation, Auto fit, 2-side, N-up (multiple pages on a sheet) and Poster copying. Makes a copy smaller o[...]

G ETTING S TARTED 1 . 3 1 3 Sends you back to the upper menu level. Stops an operation at an y time. In Standby Mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies. Starts a job. 4 Dials a number or enters alphanumeric characters. 5 F A X Adjusts the resolution of the documents for [...]

G ETTING S TARTED 1 . 4 Setting the Machine ID In some countries, you are required b y law to indicate your fax number on any fax y ou send. The Machine ID, containing y our telephone number and name (or compan y name), will be printed at the top of each page sent from y our machine. 1 Press Menu until “Machine Setup” appears on the top line of[...]

G ETTING S TARTED 1 . 5 1 6 Press Enter when the name on the displa y is correct. 7 Press Stop/Clear to return to Standb y Mode. Entering Characters Using the Number Keypad As you perform v arious tasks, you need to enter names and numbers. F or example, when you set up your machine, y ou enter your name (or y our company’ s name) and telephone n[...]

G ETTING S TARTED 1 . 6 Keypad Letters and Numbers Changing Numbers or Names If you mak e a mistake while entering a number or name, press the ¦ button to delete the last digit or char acter . Then enter the correct numbers or char acters. Inserting a Pause With some telephone systems, y ou must dial an access code (9, for example) and listen for [...]

G ETTING S TARTED 1 . 7 1 Setting the Date and Time All of your fax es will have the date and time printed on them. N OTE : If power to the machine is cut off , you need to reset the correct time and date once the power is restored. 1 Press Menu until “Machine Setup” appears on the top line of the display . 2 Press the scroll button ( ¦ or [...]

G ETTING S TARTED 1 . 8 5 Press Enter when the time and date on the displa y is correct. When you enter a wrong number , the machine beeps and does not proceed to the next step . If this happens, just reenter the correct number . Changing the Clock Mode Y ou can set your machine to display the current time using either a 12-hour or 24-hour format. [...]

G ETTING S TARTED 1 . 9 1 Speaker, Ringer, Key Sound and Alarm Sound 1 Press Menu until “Sound/V olume” appears on the top line of the display . 2 Press the scroll button ( ¦ or  ) to scroll through the options. Press Enter when y ou see the desired sound option. 3 Press the scroll button ( ¦ or  ) to display the desired status or loudn[...]

G ETTING S TARTED 1 . 10 Setting the Dial Mode Y ou can select the type of the telephone dial system where y our machine is connected. N OTE : The Dial Mode setting may be unavailable depending on your country . 1 Press Menu until “Machine Setup” appears on the top line of the display . 2 Press the scroll button ( ¦ or  ) until you see “D[...]

G ETTING S TARTED 1 . 11 1 To turn the toll save mode on: 1 Press Toll Save . The button backlight turns on. 2 Press Enter when “Start Time” displays on the bottom line. 3 Enter the time when your machine starts sending toll sa ve faxes, using the number k eypad. To select “ Am” or “Pm” for 12-hour format, press the or button. 4 Press E[...]

G ETTING S TARTED 1 . 12 Setting up the Fax System From the Fax Setup menu, you can configure man y settings for the fax system. Changing the Fax Setup options 1 Press Menu until “F ax Setup” appears on the top line of the display . The first av ailable menu item, “Receiv e Mode, ” displays on the bottom line. 2 Press the scroll button ( ¦[...]

G ETTING S TARTED 1 . 13 1 Contrast Y ou can select the default contrast mode to fax your documents lighter or darker . • Lighten works well with dark print. • Normal works well with standard typed or printed documents. • Darken works well with light print or faint pencil markings. Redial T erm Y our machine can automatically redial a remote [...]

G ETTING S TARTED 1 . 14 Discard Size When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size. When the document is within the margin and t[...]

2 G ENERAL F AX F UNCTIONS The following topics are included: • Sending a Fax • Receiving a Fax[...]

G ENERAL F AX F UNCTIONS 2 . 2 Sending a Fax Preparing Documents for Faxing Use the following guidelines to prepare y our documents for faxing: • Do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm in the Automatic Document F eeder (ADF). • Do not attempt to load the following t ypes of documents into the ADF : - carbon-[...]

G ENERAL F AX F UNCTIONS 2 . 3 2 2 Adjust the document guide on the ADF to match the width of the document. To fax a document from the document glass: 1 Open the document cov er . 2 Place the document face down on the document glass and align it with the registr ation guide on the top left corner of the glass. 3 Close the document cov er .[...]

G ENERAL F AX F UNCTIONS 2 . 4 N OTES : • If you are copying a page from a book or magazine, lift the cover until its hinges are caught by the stopper and then close the cover . If the book or magazine is thicker than 30 mm, start copying with the cover open. • Make sure that no document is in the ADF . If any document is detected in the ADF , [...]

G ENERAL F AX F UNCTIONS 2 . 5 2 N OTES : •F or the memory transmission, the super fine mode is not av ailable. The resolution setting is automatically changed to Fine. •W hen your machine is set to Super Fine resolution and the remote fax machine does not support the Super Fine resolution, the machine transmits using the highest resolution mod[...]

G ENERAL F AX F UNCTIONS 2 . 6 6 The number is dialed and then the machine begins sending the fax when the remote fax machine is ready . N OTE : When you want to cancel the fax job, press Stop/Clear at any time while sending the fax. Sending a Fax Manually 1 Load the document(s) face up into the ADF . OR Place a single document face down on the doc[...]

G ENERAL F AX F UNCTIONS 2 . 7 2 Automatic Redialling If the number you ha ve dialed is busy or there is no answer when you send a fax, the machine will automatically redial the number every three minutes up to sev en times by the factory default settings. When the display shows “R etry R edial ?, ” press Enter to redial the number without wait[...]

G ENERAL F AX F UNCTIONS 2 . 8 details about loading paper and setting the paper siz e in the tra y , refer to the MFP User’s Guide. Receiving Automatically in the Fax Mode Y our machine is preset to the fax mode at the factory . When you receiv e a fax, the machine answers the call on a specified number of rings and automatically receiv es the f[...]

G ENERAL F AX F UNCTIONS 2 . 9 2[...]

G ENERAL F AX F UNCTIONS 2 . 10[...]

3 A UTOMATIC D IALLING The following topics are included: • Speed Dialling • Group Dialling • Searching for a Number in the Memory • Printing a Phonebook List[...]

A UTOMATIC D IALLING 3 . 2 Speed Dialling Y ou can store up to 100 frequently dialed numbers in one or two-digit speed dial locations (0-99). Storing a Number for Speed Dialling 1 Press Phonebook on the control panel. 2 Press Phonebook or the scroll button ( ¦ or  ) to display “Store/Edit” on the bottom line of the displa y . Press Enter . [...]

A UTOMATIC D IALLING 3 . 3 3 Sending a Fax using a Speed Number 1 F eed the document(s) face up into the ADF . Or Place a single document face down on the document glass. F or details about loading a document, see page 2.2. 2 Adjust the document resolution to suit y our fax needs (see page 2.4). If you need to change the contr ast, see page 1.13. 3[...]

A UTOMATIC D IALLING 3 . 4 Group Dialling If you frequently send the same document to sev eral destinations, you can create a group of these destinations and set them under a one or two-digit group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group . Setting Group Dial 1[...]

A UTOMATIC D IALLING 3 . 5 3 10 Press Enter when the name appears correctly or without entering a name. 11 If you want to assign another group , repeat from Step 4. OR To return to Standby Mode, press Stop/Clear . N OTE : Y ou cannot include one group dial number in another group dial number . Editing Group Dial Numbers Y ou can delete a specific s[...]

A UTOMATIC D IALLING 3 . 6 Sending a Fax Using Group Dialling (Multi-address Transmission) Y ou can use group dialling for Broadcasting or Delay ed transmissions. F ollow the procedure of the desired oper ation (Broadcasting transmission; see page 4.2, Delayed transmission; see page 4.3). When you come to a step in which the displa y asks you to en[...]

A UTOMATIC D IALLING 3 . 7 3 Searching for a Number in the Memory There are two wa ys to search for a number in the memory . Y ou can either scan from A to Z sequentially , or you can search using the first letter of the name associated with the number . Searching Sequentially through the Memory 1 Press Phonebook . 2 Press Enter when “Search/Dial[...]

A UTOMATIC D IALLING 3 . 8 Printing a Phonebook List Y ou can check your automatic dial setting by printing a Phonebook list. 1 Press Phonebook . 2 Press Phonebook or the scroll button ( ¦ or  ) until “Print” appears on the bottom line and press Enter . A list showing your speed dial and group dial entries prints out.[...]

4 O THER W AYS TO F AX The following topics are included: • Redialling • Sending Broadcasting Faxes • Sending a Delayed Fax • Sending a Priority Fax • Adding Documents To a Scheduled Fax • Cancelling a Scheduled Fax[...]

O THER W AYS TO F AX 4 . 2 Redialling To redial the number you last called: Press Redial/Pause . When a document is loaded in the ADF (A utomatic Document F eeder; see page 2.2), the machine automatically begins to send. F or the document loaded on the document glass, the displa y asks if you w ant to load another page. Select “1.Y es” to add. [...]

O THER W AYS TO F AX 4 . 3 4 5 Press Enter to confirm the number . The display asks you to enter another fax number to send the document. N OTE : Y our machine can send one broadcasting fax to multiple destinations. The “Enter Number ” prompt does not appear if a broadcast is set up and not completed. Y ou must wait until the current broadcast [...]

O THER W AYS TO F AX 4 . 4 3 Press Menu until “F ax Feature” appears on the top line of the display . The first av ailable menu item, “Delay F ax, ” displays on the bottom line. 4 Press Enter . 5 Enter the number of the remote machine using the number keypad. To enter the number , you can use one or two-digit speed dial or group dial number[...]

O THER W AYS TO F AX 4 . 5 4 12 The machine returns to Standby Mode. The displa y reminds y ou that you are in Standb y Mode and that a delayed fax is set. N OTE : If you want to cancel the delayed tr ansmission, see “Cancelling a Scheduled F ax” on page 4.8. Sending a Priority Fax Using the Priority F ax feature, a high priority document can b[...]

O THER W AYS TO F AX 4 . 6 6 Press Enter to confirm the number . The display asks you to enter a name. 7 If you want to assign a name to the tr ansmission, enter the name. If not, skip this step . F or details on how to enter a name using the number k eypad, see “Entering Char acters Using the Number K eypad” on page 1.5. 8 Press Enter . The do[...]

O THER W AYS TO F AX 4 . 7 4 Adding Documents To a Scheduled Fax Y ou can add documents to the delayed tr ansmission previously reserved in y our machine’s memory . 1 Load the document(s) face up into the ADF . OR Place a single document face down on the document glass. F or details about loading a document, see page 2.2. 2 Adjust the document re[...]

O THER W AYS TO F AX 4 . 8 Cancelling a Scheduled Fax 1 Press Menu until “F ax Feature” appears on the top line of the display . 2 Press the scroll button ( ¦ or  ) to display “ Add/Cancel” on the bottom line and press Enter . 3 Press the scroll button ( ¦ or  ) to display “Cancel Job” and press Enter . The display shows the las[...]

5 A DDITIONAL F EATURES The following topics are included: • Using the Secure Receiving Mode • Printing Reports • Using Advanced Fax Settings • Using the ControlCentre[...]

A DDITIONAL F EATURES 5 . 2 Using the Secure Receiving Mode Y ou may need to prevent your receiv ed faxes from being accessed by unauthorised people. Y ou can turn on the secure fax mode using the Secure R eceive option to restrict printing out all of the received fax es when the machine is unattended. In the secure fax mode, all incoming fax es wi[...]

A DDITIONAL F EATURES 5 . 3 5 To turn the secure receiving mode off: 1 Access the Secure Receive menu by following steps 1 and 2 in “T o turn the secure receiving mode on:” on page 5.2. 2 Press the scroll button ( ¦ or  ) to display “Off” on the bottom line and press Enter . 3 Enter the four-digit passcode and press Enter. The mode is d[...]

A DDITIONAL F EATURES 5 . 4 Scheduled Job Information This list shows the document currently stored for Dela yed faxes or T oll Save fax es. The list shows the starting time and type of operation. Message Confirmation This report shows the fax number , the number of pages, the elapsed time of the job , the communication mode, and the communication [...]

A DDITIONAL F EATURES 5 . 5 5 • Sent R eport: Sent fax report • RCV R eport: Received fax report •S ystem Data: S ystem data list • Scheduled Jobs: Scheduled job information • MSG Confirm: Message confirmation • Junk F ax List: Junk fax number list 3 Press Enter . The selected information prints out. Using Advanced Fax Settings Y our ma[...]

A DDITIONAL F EATURES 5 . 6 Advanced Fax Setting Options Option Description Send Forw ard Y ou can set the machine to always forward all of the outgoing faxes to the specified destination besides the fax numbers you entered. Select Off to turn this feature off . Select On to turn this feature on. Y ou can set the number of the remote fax machine to[...]

A DDITIONAL F EATURES 5 . 7 5 Using the ControlCentre Using the ControlCentre, y ou can set up fax system data options, create and edit Phonebook entries or view information of your machine on the desktop window of y our computer . When you install the X erox softw are, the ControlCentre program is automatically installed. F or information about in[...]

A DDITIONAL F EATURES 5 . 8 3 From Programs , select Xerox WorkCentre PE16 and then ControlCentre . Then the ControlCentre progr am opens. 4 The W orkCentre PE16 ControlCentre window pro vides five tabs; Settings , Advanced , Phonebook , Information , and Firmware Update . To exit, click the Exit button at the bottom of each tab. F or further detai[...]

A DDITIONAL F EATURES 5 . 9 5 The Advanced Tab Click the Advanced tab to configure adv anced fax system settings. The Phonebook Tab Click the Phonebook tab to create and edit Phonebook entries. Reads the current settings in your machine and refreshes the ControlCentre with them. Downloads the settings made in ControlCentre to your machine. Reads th[...]

A DDITIONAL F EATURES 5 . 10 The Information Tab Click the Information tab to view the softw are version information and many counters which allow y ou to check how many scanning, printing, and jamming are made in y our machine. The Firmware Update Tab Click the Firmware Update tab to update the firmware of y our machine. This feature should be use[...]

I NDEX A add documents 4.7 ADF, load 2.2 automatic dialling group 3.4 speed 3.2 automatic redialling 2.7 B broadcasting faxes 4.2 C cancelling fax 2.6 scheduled faxes 4.8 characters, enter 1.5 contrast, set 1.13 control panel 1.2 ControlCentre 5.7 D date and time, set 1.7 delayed fax 4.3 document load ADF 2.2 document glass 2.3 prepare 2.2 document[...]

T toll save mode 1.10 V volume, adjust ringer 1.9[...]

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