321 Studios F-520. manual

User Guide Printed in China Plain-paper digital Fax/Copier/Printer/Scanner www .muratec.com Muratec America, Inc. 3301 E, Plano Parkway , Suite 100 Plano, T exas 75074 DA7-90390-6 2 MML item number: OMF520 MAI order number: Muratec America, Inc. 2005 0 3 1 9 8 1 9 2 6 1 8 8[...]

As an Energy Star ® partner , Muratec has determined that this prod- uct meets the Energy Star ® guidelines for energy efficiency . Super G3 is an extension of Group 3 fax technology standards , allow- ing the use of high-speed ITU-T V .34 modems for 33.6 Kbps transmis- sion and high-speed protocols for rapid handshaking . JBIG — J oint Bi-lev[...]

W elcome Thank you for choosing the Muratec MFX-2030/MFX- 1430/F-560/F-520. This User Manual describes the functions, operating procedures, precautions, and basic troubleshooting for the Muratec MFX-2030/MFX-1430/F-560/F-520. Before using this machine, be sure to read the User Manual thoroughly in order to ensure that you use the machine efficient[...]

Conten ts Regulatory information ........................................................................................................ I-1 United States of America ................................................................................................ I-1 Canada ...........................................................................[...]

Alternative: Deleting directly from the address book .................................................. 2-11 How to dial using the address book .............................................................................. 2-12 Call group dialing .......................................................................................................[...]

Entering an e-mail address using the QWERTY keypad .............................................. 4-2 Re-mail ............................................................................................................................. 4-3 Mail History .................................................................................................[...]

Document and paper handling ....................................................................................... 7-2 Memory overflow message .............................................................................................. 7-2 Making copies ............................................................................................[...]

Checking the number of printed pages ..................................................................... 10-39 Chapter 11 Restricting use of the machine ............................................................................................. 11-1 Security features ..............................................................................[...]

Replacing the drum cartridge ....................................................................................... 14-7 Troubleshooting .................................................................................................................. 14-9 Document jams ..............................................................................[...]

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I-1 1 2 3 4 5 7 6 9 8 11 10 Regula tory inf ormation Customer information United St ates of America This equipment complies with P art 68 of FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:DKUF A02B002C (for F-560/F-520)[...]

I-2 When programming emergency numbers and/or making test calls to emergency numbers: 1) Remain on the line and briefly explain to the dispatcher the reason for the call. 2) P erform such activities in the off-peak hours , such as early morning or late evenings. T o protect your product against power surges, we recommend the use of a power protect[...]

I-3 1 2 3 4 5 7 6 9 8 11 10 Limite d warran ty This warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This warranty is valid only on Muratec products purc hased and used in the United States of America. This warranty applies to the product only while owned and used by the original purchaser (“Customer”). If own[...]

I-4 4. Muratec will not be required to make adjustments , repairs or replacements if the product is installed or used at a location deemed by Muratec to be hazardous to health or safety , or if Muratec is not provided with free and reasonable access to the product and a telephone during service availability hours , or if the product location is not[...]

I-5 1 2 3 4 5 7 6 9 8 11 10 Precau tions Installat ion precaution s Keep you mac hine c lean Dust buildup can damage your machine . However , do not use a dust cover , which can cause overheating . P eriodically clean your machine as instructed in this manual. Keep your mac hine aw ay from dir ect sunlight T o avoid overheating, set up the machine [...]

I-6 P ower requirements Use a stand ard AC 120 V outlet A C 1 20 V Use a standard three-pronged 120 V electrical outlet to power your machine . Using any other electrical outlet could damage your machine. Do not shar e an exte nsion cord c onnector with ot her plugs This could cause electrical shock. Do not shar e an outlet with a lar ge appliance [...]

I-7 1 2 3 4 5 7 6 9 8 11 10 Space req uirements T o ensure proper ventilation and easy operation, set up the machine in an area that meets the minimum requirements for clearance as illustrated below . 713 mm (181 inches) 813 mm (221 inches) 853 mm (337 inches) 753 mm (297 inches) 50 mm (20 inches) 50 mm (20 inches) 772 mm (304 inches) 872 mm (344 i[...]

I-8 Keep your mac hine dr y and a way from liqui ds Keep liquids and metal pins or other objects awa y from your machine. If something falls into the machine , immediately turn OFF the power switch, unplug the power cord from the power outlet, and then contact your Muratec dealer . Do not r est furnitur e or other equi pment on the po wer cor d Do [...]

I-9 1 2 3 4 5 7 6 9 8 11 10 Cartr idge handling • Do not burn toner cartridges T oner powder is extremely flammable. Exposure to flame can cause the toner cartridge to burn or explode, causing serious injury . • Keep cartridges awa y from water and oil. • Do not expose cartridges to direct sunlight. • Do not subject cartridges to static o[...]

I-10 Cautio n labels The caution labels are attached to the machine as shown below , to avoid any serious injury .[...]

I-11 1 2 3 4 5 7 6 9 8 11 10 Symbol s and te rms In this manual, the following symbols , terms and abbreviations are used. Please familiarize yourself with them. W ARNING This symbol indicates how to avoid serious or potentially fatal injuries . CA UTION This symbol indicates how to avoid personal injury . IMPORT ANT : This instruction describes co[...]

I-12 Main F eatures Copy Card Co py (MFX-2030/1 430 only) (see page 7-25) Need to copy both sides of an id card, driver’s license or c heck? Use the Card Copy mode to quickly capture card or check-size images onto a single sheet. Combine Cop y (See page 7-14) Up to four separate images can be combined onto a single document, reducing paper consum[...]

I-13 1 2 3 4 5 7 6 9 8 11 10 Copy/F ax/Scan Soft Keys (See page 10-2) Soft keys allow one-touch access to important machine features . The keys on the default display are customizable , meaning you can set the features you use fre- quently onto the default display for easy access . * This is the screen shown in the F-560/F-520 model. Energ y Save M[...]

I-14 F ax Dual Line O ption High-volume fax users will appreciate the ability to send and receive fax documents at the same time, greatly increasing office efficiency . Secur ity Recep tion (See page 11-3) Security reception allows you to receive documents into password protected storage boxes . This insures that documents are only viewed by auth[...]

I-15 1 2 3 4 5 7 6 9 8 11 10 PC-F axing (See page 8-1) Why move if you don’t have to? Use the PC fax application to quickly send docu - ments from your desktop to remote fax machines . The intuitive address book is easy to navigate to find a destination. Send Mail MDN/DSN Re porti ng (See “Network Guide”) When sending e-mail you may request [...]

I-16 Directo ry Sea rching (LDAP) (See page 5-17) Finding important contacts has never been easier . Press the [Searc h] on the display to quickly locate contacts , whether they reside in the machine-side address book or on a shared company directory . P ersonal/Sha red Dire ctories With the OfficeBridge expansion kit installed you can keep person[...]

I-17 1 2 3 4 5 7 6 9 8 11 10 General Netw ork Printing (See page 9-1) Y ou’re not training for the Olympics, so why run a marathon every time you need to make a copy? The convenient network printing function is standard and allows you to decentralize printing from the copy room to your small workgroup. L I N E P H O N E 1 P H O N E 2 Local Pr int[...]

I-18[...]

1 Machine overview .................................................................................. 1-2 Machine layout ................................................................................ 1-2 Control panel overview ................................................................... 1-3 Operating tips ..................................[...]

1-2 G ETTING S TARTED Machin e overvi ew Machine l ayout L IN E P H O N E 1 P H O N E 2 LIN E PHO NE1 PHO NE2 Bypass tray Automatic document feeder (ADF) Control panel Paper cassette 2nd paper cassette (Option) 1st side cover 2nd side cover Front co ver Paper le vel Indicator Document guides Document tray Document exit tra y Document glass P ower s[...]

1-3 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Control p anel overview 6 7 10 1 5 4 8 9 11 2 3 12 13 14 1 Display Contrast This adjusts the brightness of the display . 2 Mode keys Press these keys to toggle between modes. The key will be highlighted after it is pressed. 3 Online Shows whether or not the PC printing functio[...]

1-4 G ETTING S TARTED Operat ing tips Changing modes Y ou can switch to the Copy , F ax or Scan standby mode by pressing the mode keys . NOTE: Y ou cannot switch the mode in any of the following cases: • Wh ile scanning a document. • During a real time transmission. Operating the display T o select a function or to set a setting, lightly touch [...]

1-5 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI F ax standby mode Soft Keys Standby Status Time Display and Memory Address Book Message Area Others Name Function Message Area Displays the machine’ s current status, operation instructions , error messages and other information. Standby Status Displays the fax reception mod[...]

1-6 G ETTING S TARTED Scan standb y mode (scan to e-mail) Soft Keys Time Display and Memory Address Book Message Area Others Name Function Message Area Displays the machine’ s current status, operation instructions , error messages and other information. Time Display and Memory Displays the current date , time and amount of scan memory available [...]

1-7 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Scan standb y mode (scan to folder) Soft Keys Time Display and Memory Shortcut List Message Area Others Name Function Message Area Displays the machine’ s current status, operation instructions , error messages and other information. Time Display and Memory Displays the curr[...]

1-8 G ETTING S TARTED Scan standb y mode (scan to FTP) Soft Keys Time Display and Memory Shortcut List Message Area Others Name Function Message Area Displays the machine’ s current status, operation instructions , error messages and other information. Time Display and Memory Displays the current date , time and amount of scan memory available . [...]

1-9 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Key displ ays and functi ons  Keys on the display T o set a function, press this key to open the setting display . Some keys switch ON/OFF by simply touching them. When another setting is required to be set first or when the function cannot be combined with another functio[...]

1-10 G ETTING S TARTED Entering characters QWERTY k eyp ad Mode selection keys They change the type of characters that are be - ing entered. Number of entered charac- ters /Number of characters that can be entered This displays the number of characters that can be entered and the number of characters entered so far . Cursor keys They move the chara[...]

1-11 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Enter ing alpha c hara cters Select the characters to be entered from the QWERTY keypad.  Upper and lower case characters Press [Lower] to enter the lower case letters. Press [Upper] to enter the upper case letters. Enter ing symbols an d special c haract ers Select [Symbo[...]

1-12 G ETTING S TARTED The symbols that can be entered are as follows. Enter ing numbe rs  Using the numeric keys Enter numbers by pressing the numeric keys .  Using the QWERTY keypad Select the numbers to be entered from the QWERTY keypad.[...]

1-13 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Enter ing spaces T o enter a space, press [Space] while entering. Deleting/In serting c haracter s T o delete a character , use [ ] [ ] to move the cursor to the character you w ant to delete, and then press [Delete]. T o insert a character , use [ ] [ ] to move the cursor to[...]

1-14 G ETTING S TARTED Initia l setup Clearing stored setting s Before using your machine , clear the built-in user data. This insures that the memory will hold only your settings. IMPORT ANT: After specifying the initial settings, do not clear the memory again without consulting your Muratec dealer . T o clear the machine’ s memory: 1 Press [Set[...]

1-15 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Getting s tarted In some countries you are required by law to indicate your name and fax number on every fax you send. YOU MUST THEREFORE STORE YOUR NAME (OR COMP ANY NAME) AND FAX NUMBER IN YOUR MACHINE BEFORE USING IT . Every fax page you send arrives at the receiving machi[...]

1-16 G ETTING S TARTED Specifyin g the initial settings If you press [Reset] during the initial setup, your machine will return to the standby mode. Y ou can save the settings you have made by selecting [Enter] as shown below . 1 Press [Setting]. 2 Press [User Install]. 3 The user install list is displayed. 4 Set the desired settings. (See page 1-1[...]

1-17 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Language Select the machine’ s display language - English, French or Spanish. The selected language will be applied to the list printouts as well. 1 Press [Language]. Languages available to use is displayed. 2 Select the language. 3 Press [Enter] to save the setting . NOTE:[...]

1-18 G ETTING S TARTED Dayligh t savings Select whether to activate the daylight savings feature . 1 Press [Set Daylight Saving]. 2 Select [ON] to activate daylight savings , and [OFF] to deactivate it. 3 Press [Enter] to save the setting . Broad casting Set the broadcast transmission option. If you select [ON], you need to select a destination(s) [...]

1-19 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Phone diali ng type Set the dialing type needed for the fax machine , either “T one” or “Pulse”. 1 Press [Comm. Line]. 2 Select the dialing type. 3 Press [Enter] to save the setting . F ax rece ption mode Select the reception mode that best matches the machine usage .[...]

1-20 G ETTING S TARTED Dial tone d etection Select if you set the dial tone detection. Select [OFF] normally . 1 Press [DialT one Detect]. 2 Select [ON] to detect the dial tone, and [OFF] if the detection is not required. If you select [ON], you cannot transmit the faxes through the line that does not aquire the dial tone. 3 Press [Enter] to save t[...]

1-21 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Selecting t he default TTI Select the TTI that will be used most often. 1 Press [Default TTI]. 2 Select the TTI to be shown at the top of faxes you send. 3 Press [Enter] to save the setting . Enter ing your fax numb er 1 Press [TTI Number]. 2 Use the numeric key to enter the [...]

1-22 G ETTING S TARTED T ime Zone “Time zones” refer to the difference in time (up to ±12 hours) between countries from the Greenwich Observatory in England, which is taken to be standard time, and to regions that use the same difference. 1 Press [Time Zone]. 2 Use the numeric keys to enter your time zone. Pres s th is ke y to chan ge be tween[...]

1-23 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Using the Energy save m ode When the machine has been idle for a predetermined amount of time , the Energy Save mode will activate to conserve power . By default, the machine will automati - cally enter the Energy Save mode after 5 minutes of idle time . While the Energy Save[...]

1-24 G ETTING S TARTED Docume nt and p aper han dling Document handling Be sure to read the following guidelines before you begin faxing , copying or scan- ning . Accep table documents  ADF Single-sheet Multiple-sheet Size (W × L) Max. 8.5 × 35.43 in.* (216 × 900 mm)* Min. 4.72 × 3.94 in. (120 × 100 mm) Max. 8.5 × 14 in. (216 × 356 mm) Mi[...]

1-25 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Scanning ar ea The scanned area is shown below . Letter Legal F ax : 8.2 in. (208 mm) Copy , Scan : 8.5 in. (216 mm) F ax : 0.08 in. (2.0 mm) Copy , Scan : 0 in. (0 mm) F ax : 0.1 in. (2.5 mm) Copy , Scan : 0 in. (0 mm) Scanned area Loading doc uments in the ADF 1 Insert the [...]

1-26 G ETTING S TARTED P aper handling Accep table paper sizes  P aper cassette P aper type Paper size Quantity Plain paper (weight: 20–24 lbs.) Letter , Legal, Half-letter 500 sheets (weight: 20 lbs.)  Bypass tray P aper type Paper size Quantity Plain paper (weight: 20–28 lbs.) Letter , Legal, Half-letter , Executive A4, A5, A5 , A6, F4,[...]

1-27 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Prin table area The printable area is shown below . 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Printable area Loading pap er into the pap er cassettes NOTE: After you load paper into the paper cassettes, you need to set the paper size on the control panel[...]

1-28 G ETTING S TARTED 4 Load the paper into the cassette. • Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even. • Do not stack the paper over the limit mark inside of the cassette . NOTE: T o prevent paper jams, do not refill the paper cassette without first removing any remaining paper . In[...]

1-29 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI Loading pap er into the b ypass tra y When you need to use a paper size that is not currently loaded in the paper cas- sette, or when you want to print on an envelope , transparency film or custom sized paper , use the bypass tray . NOTE: Only use print media specified unde[...]

1-30 G ETTING S TARTED 4 After loading paper into the bypass tray , you need to set the correct paper size. (See “Setting the paper size, ” below .) NOTE: Y ou can also set the paper size for bypass tray by pressing [Bypass] in the Copy standby mode. Setting the paper size Default setting: 1st cassette: Letter , 2nd cassette (option): Letter , [...]

1-31 G ETTING S TARTED 1 2 3 4 5 6 7 8 9 10 11 G ETTING S TARTED 12 13 AI 4 Select the paper size for the first cassette. 5 Press [Enter] to save the setting .  Setting the paper size for the 2nd cassette 3 Press [Cassette 2]. 4 Select the paper size for the second cassette. 5 Press [Enter] to save the setting .[...]

1-32 G ETTING S TARTED  Setting bypass tray paper 3 Press [Bypass]. 4 Select the paper size for the bypass tray . 5 Press [Enter] to save the setting . 6 Press [Reset] to exit and return to the standby mode.[...]

2 The address book .................................................................................... 2-2 The address book display ............................................................... 2-2 Special dialing characters .............................................................. 2-3 Registering destinations in Address Book ..............[...]

2-2 U SING THE A DDRESS B OOK The ad dress bo ok Y ou can register up to 300 frequently used destinations into the address book. The destination name, fax number and e-mail address can be registered into the address book. Y ou can also add these destinations into a group. In addition, you can simply search the destination name registered in the add[...]

2-3 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI [Index] • [Symbol] ................. When you press this key , only the destination names starting with a symbol or number are displayed. • [Group] ................... Lists the registered group names. • [ABC] to [WXYZ] ... When you press one of these key[...]

2-4 U SING THE A DDRESS B OOK Regist ering de stinatio ns in Address Book Registeri ng or editing a destination Y our machine can store up to 300 destinations in the Address Book. Each destina- tions are designated by a three-digit identifier code (001 through 300.) 1 Press [Setting]. 2 Press [Address Book Entry]. 3 Press [Enter/Edit]. 4 Press the[...]

2-5 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI 5 (1) Enter the destinations name. The name field must be registered. • Up to 30 characters can be entered. • F or details on character entry , see page 1-10. (2) Press [Enter]. 6 (1) Press [F ax No.]. (2) Use the numeric keys to enter the destinations fax[...]

2-6 U SING THE A DDRESS B OOK 7 If you want to add this destination to a call group: (Y ou can add either the fax number , e-mail address or both to a call group.) • Call groups must be registered in advance. (F or details on registering call groups, see page 2-14.) • Up to 32 groups can be registered. (1) Press [Group]. (2) Select the applicab[...]

2-7 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI 10 Press [Enter] to save the setting . 11 The registration destinations will be displayed. 12 T o register another destination, repeat the procedure from step 4. Press [Reset] to exit the operation and return to the standby mode. NOTE: T o print a list of addre[...]

2-8 U SING THE A DDRESS B OOK A lt er n at iv e 2 : Re gi s te ri n g or ed it i ng t h e fa x n um b er u s in g t he n u me ri c k ey s 1 Press [F AX] to display the F ax standby mode. 2 Use the numeric keys to enter the destination’ s fax number . 3 Press [Register]. 4 Select the address book number you want to register using [ ] or [ ], then [...]

2-9 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI Alternati ve 3: Registering an e-mail add ress using th e QWERTY keypa d 1 Press [F AX] to display the F ax standby mode. 2 Press “e-mail” tab. 3 Press [Mail Address]. (When “e-mail” tab is selected) 4 Use the QWERTY keypad to enter the destination’ s[...]

2-10 U SING THE A DDRESS B OOK Deleting a destination 1 Press [Setting]. 2 Press [Address Book Entry], then [Delete]. 3 Select the address book number you want to delete . 4 Press [Y es] to delete. Press [No] to return to step 3 without deleting the number . 5 T o delete another destination, repeat steps 3 to 4. Otherwise, press [Reset] to return t[...]

2-11 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI Alternati ve: D eleting direc tly from the address book 1 Press [F AX] to display the F ax standby mode. 2 Press [Add/Edit]. 3 Select the address book number you want to delete . 4 Press [Delete]. 5 Press [Y es] to delete. Press [No] to return to step 4 withou[...]

2-12 U SING THE A DDRESS B OOK How to di al using the a ddress book Sending a fax o r e-mail using the address book 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Adjust the document resolution and contrast, if necessary . 4 (1) Select the tab that contains the destination you want to send to . (When “ All” tab is select[...]

2-13 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI 6 (1) Use [ ] [ ] or the numeric keys to enter the address book number (001 to 300). (2) Press [Enter]. 7 (1) Press [F ax] or [e-mail]. Y ou can select both [F ax] and [e-mail]. (2) Press [Enter] twice. 8 Press [Start].[...]

2-14 U SING THE A DDRESS B OOK Call g roup dia ling If you frequently send the same fax/e-mail message to several destinations , use call group dialing. Call groups can store several destinations, so you can quickly broad - cast to multiple destinations by using this feature. Registeri ng or editing a call group Y our machine can store up to 32 cal[...]

2-15 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI 4 (1) Press [Group Members]. (2) Specify the destination(s) to add to the group. • Specify the destination(s) using the address book. – or – • Specify the address book number . NOTE: Y ou cannot use the numeric keys to manually enter a destination. Gro[...]

2-16 U SING THE A DDRESS B OOK How to di al using a cal l group Sending a fax o r e-mail using a call group 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Adjust the document resolution and contrast, if necessary . 4 Press [Others], [Group Tx]. NOTE: Y ou can assign [Group Tx] to the soft key . See “Soft keys” on page 10[...]

2-17 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI Alternative: 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Press [Index]. 4 Press [Group]. 5 Select the call group for group transmission.[...]

2-18 U SING THE A DDRESS B OOK NOTE: When you press [Non Group Members], destinations not included in a call group will be displayed. Press the destination you want to add to the group , and press [Enter]. 7 Press [Start]. • If you want to cancel the a transmission that is in progress, use the Review Commands feature. See “Chapter 6 Reviewing o[...]

2-19 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI Making a phone call Besides entering the destination directly , you can simply search the destination name registered in the address book to make a phone call. There are various searching methods , such as alpha, group or numeric. How to di al using the a ddre[...]

2-20 U SING THE A DDRESS B OOK If the ca ll fails If the call fails, the next steps will depend on the type of call it was (fax or phone). If it was a fax call… …Y our machine will automatically redial the number . It will keep trying until one of the following occurs: • It successfully reaches the other number . • The maximum redial attemp[...]

2-21 U SING THE A DDRESS B OOK 1 2 3 4 5 6 7 8 9 10 11 12 U SING THE A DDRESS B OOK 13 AI Adjusting the speaker v olume 1 Press [F AX] to display the F ax standby mode. 2 Press “F ax” tab. 3 Press [Monitor]. 4 Press [V olume]. 5 Select the desired volume and press [Enter]. 6 Pre ss [ Moni tor ] to hang up.[...]

2-22 U SING THE A DDRESS B OOK[...]

3 Before sending ........................................................................................ 3-2 Document handling ........................................................................ 3-2 Scanning resolution ........................................................................ 3-2 Scanning contrast ..............................[...]

3-2 F AXING Before sending Document handling Before you begin please review the acceptable document sizes and proper setting methods on pages 1-24 to 1-25. Scanning resolution • Normal is suitable for most text documents and simple drawings . • F ine is ideal for maps, moderately complicated drawings, floorplans or handwrit- ten documents . ?[...]

3-3 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Scanning contrast Setting the scanning contrast allows you to compensate for any excessive lightness or darkness , as the case may be, of the document pages you are sending. T o change the scanning contrast: 1 Press [F AX] to display the F ax standby mode. 2 Press [Contrast]. 3 Select one of the [...]

3-4 F AXING Real-time t ransmissio n: In the following cases, the machine doesn’t use memory for fax sending . • When memory transmission is turned off . • When the machine’ s memory is full In Real time transmission, the next page will not scan until the current page has been transmitted. Notes for real time transmissions: • The document[...]

3-5 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Sendin g a fax Memory tr ansmission Sending a fax u sing the ADF 1 Set the document in the ADF . (See page 1-25 for details.) 2 Press [F AX] to display the F ax standby mode. 3 Adjust the scanning resolution and contrast, if necessary . (See page 3-2.) 4 Set the various functions, if necessary . [...]

3-6 F AXING Sending a fax u sing the docume nt glass 1 Set the document on the document glass. (See page 1-25 for details.) 2 Press [F AX] to display the F ax standby mode. 3 Adjust the scanning resolution and contrast, if necessary . (See page 3-2.) 4 Set the various functions, if necessary . 5 Specify the destination. • Use the numeric keys to [...]

3-7 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 8 Press [Next Doc]. The scanning of the next document will begin. • Press [Tx Start] when all the documents have been scanned. 9 F ax transmission will start. NOTE: • If you want to cancel a transmission while the document is scanning , press [Stop]. If you want to cancel a transmission that [...]

3-8 F AXING Real-time transmission (non-memory t ransmission) Y our machine will dial the remote fax machine and once contact is made , scanning and transmitting will proceed in real-time. • With real time transmission, you can watch eac h page as it is scanned and sent. T o perform a real time transmission: 1 Set the document in the ADF . NOTE: [...]

3-9 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Manual tr ansmission (no n-memory tran smission) 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Press “F ax” tab. 4 Adjust the scanning resolution and contrast, if necessary . (See page 3-2.) 5 Press [Monitor]. – or – Lift the handset if you have connected an optio[...]

3-10 F AXING Changing Document Scan in Mid Scan ( Mixed Tr ansmission) The document glass or the ADF can scan the document. Both scanning devices can be used in combination, such as for a cover page and map , and transmitted at the same time. NOTE: Basics for scanning the next document • T o scan the next document, set the Next Doc setting to [Y [...]

3-11 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 3 Press [Start]. 4 Press [Y es] while scanning the document. 5 When scanning is completed, set the next document on the document glass . 6 Press [Next Doc]. The next document will be scanned. 7 Press [Tx Start] when all the documents have been scanned. Transmission will begin. • Press [Stop] t[...]

3-12 F AXING Document gl ass  ADF 1 Set the document on the document glass . 2 (1) Press [F AX] to display the F ax standby mode. (2) Specify the destination. • Use the numeric keys to dial the number . – or – • Specify the destination using the address book. (See page 2-12) – or – • When specifying multiple destinations , use broa[...]

3-13 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Redial ing Automatic fax redialing If the transmission failed because the line was busy , “ Auto Redial” will be displayed and the machine will automatically redial the number up to twice in one minute intervals . (Y ou can change this setting , see “F ax setting” on page 12-4.) If the l[...]

3-14 F AXING 3 Press [Redial]. (When “ All” tab is selected) 4 Select the fax number you want to redial. 5 The selected fax number will be displayed. Y ou can edit the number , if necessary . 6 Press [Enter]. 7 Press [Start]. NOTE: Y ou can register the destination in the Address Book from the display in step 5. 1 Press [Register]. 2 F ollowing[...]

3-15 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Receiv ing a fa x Selecting the reception mode 1 Press [Setting], [User Install], [Reception Mode]. 2 Select your desired reception mode. Y our machine has five different reception modes: • F ax Ready Mode (see “ Automatic reception mode” on next page) • T el/F ax Ready Mode (see “ Au[...]

3-16 F AXING Automatic reception mod e F ax Read y Mode Use it if: Y our machine uses its own phone line and doesn’t share it with a phone or an answering machine . In this mode: Y our machine answers each call and attempts to receive a fax. T el/F ax Ready Mode Use it if: • Y ou want to use the same line for both fax and phone calls. • Y ou [...]

3-17 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Using an answering machine with your mac hine: 1 Set the machine to Ans/F ax Ready Mode (See “Selecting the reception mode” on page 3-15.). 2 Set your answering machine to answer calls after no more than two rings . 3 Create a new outgoing message on your answering machine. Y our answering m[...]

3-18 F AXING Out-of-pape r rece ption If your machine runs out of paper , it can store up to 250 fax receptions in its memory . This is called “out-of-paper reception. ” Once you refill the paper supply , the machine will automatically print the messages stored in memory . NOTE: The number of pages (not receptions) your fax machine can store f[...]

3-19 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 5 This displays the intercepted reception print queue status . NOTE: Documents stored in memory will automatically print when printing becomes available .[...]

3-20 F AXING Settin gs for f ax recep tion Setting t he number of r ings Default setting: Twice Y ou can set how many times your machine will ring before answering a call. Choose from 2 to 15 rings . 1 Press [Setting], [F ax Settings], [Other Settings], [Redial Attempts]. 2 Use [ ] [ ] or the numeric keys to enter the number of rings. 3 Press [Ente[...]

3-21 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 P aper save function:  Half-page reception Half-page reception can conserve paper if some of the faxes you receive are half- page, “Memo-sized” messages. When activated, this feature tells the machine to combine two of these half-page receptions onto a single sheet. Half-page reception on[...]

3-22 F AXING  When you set the reduction margin Default setting: 1.5 in. 2 Press [Reduction Margin]. 3 Use [ ] [ ] or the numeric keys to enter the reduction margin. 4 Press [Enter].  When you set the paper save function Default setting: OFF 2 Press [P aper Saving]. 3 Select the paper save function. *The duplex printing unit is required to us[...]

3-23 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Advanc ed fax f unctions The table below lists the advanced functions that can be used in the F ax mode. T o select the advanced fax functions: 1 Press [F AX] to display the F ax standby mode. 2 Press [Others]. 3 Press [Prev] or [Next] and select the desired function. See the pages indicated for[...]

3-24 F AXING Broadcast ing The fastest wa y to fax one document to many destinations is to broadcast it. In an ordinary broadcast, you can send faxes and e-mails as you normally would, except you just add more fax numbers and e-mail addresses. Y ou can enter up to 330 numbers: • Address book numbers: Up to 300 destinations • Manually-dialed num[...]

3-25 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 5 Specify the destination. • Use the numeric keys to dial the number . – or – • Enter the e-mail address manually . (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • Use the call group dialing . (See page 2-14.) NOTE: Press [Lo[...]

3-26 F AXING Revie wing or deleti ng selected des tinations Before pressing [Start], you can review the broadcast destinations or delete a speci- fied destination(s).  Location display [Location] is displayed when you send fax or e-mail using the following methods . • Broadcast transmissions • After entering fax numbers manually • After e[...]

3-27 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 1 Specify the destinations for the broadcast transmission, and press [Location]. 2 The selected destinations will be displayed. 3 F ollow the steps below to delete the selected destinations. • Y ou can also change the sending method: [T o], [Cc] and [Bcc] for e-mail addresses. (See “Location[...]

3-28 F AXING F ax & Copy Documents can be faxed and copied simultaneously with just one scanning opera- tion. This function is useful for internal communications when copies need to be made after sending a fax. NOTE: • If the copy protect is set to [ON], F ax&Copy cannot be used. (See page 11-22.) • Resolution for F ax & Copy will b[...]

3-29 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 6 Specify the destination. • Use the numeric keys to dial the number . – or – • Enter the e-mail address manually . (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • When specifying multiple destinations, use broadcast transmis[...]

3-30 F AXING Sending f axes with TTI information at tached The default setting is “TTI 1”. Every fax and Internet fax page you send arrives at the receiving machine with a single line of text at the top of the page. This text lists your name, fax number , date & time of transmission and page number as shown below . THE SLEREXE COMP ANY LIMI[...]

3-31 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Sending faxes wit h TTI i nformation attac hed 1 Press [F AX] to display to the F ax standby mode. 2 Press [Others]. 3 Press [TTI]. • [ON] and [OFF] toggle every time you press [TTI]. Set it to [ON] when you send a fax with TTI information. Set it to [OFF] when you send a fax without TTI infor[...]

3-32 F AXING Cover pag e Y our machine can store a cover page and send it prior to each outgoing fax and Internet fax. The default setting is OFF . ** MESSA GE ** [RECEIVER]* (Destination's name) (Destination's fax n umber) (Destination's e-mail address) [SENDER] (Y our name) (Y our fax number) (Y our e-mail address) [MESSAGE] (Enter[...]

3-33 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Enter ing the cover pag e message Up to 120 characters can be entered for the message. When you enter over 60 characters , the line will be automatically broken to the next line. Y ou can also insert up to 2 additional line breaks. 1 line break is counted as 2 characters . That means the number [...]

3-34 F AXING Delayed t ransmission Setting up a delayed tra nsmission Y our machine can store up to 100 delayed commands , each of whic h you can pro- gram up to 31 days in advance . Y our m achi ne o nly reme mber s th e da y o f the mon th t hat it i s su ppos ed t o se nd a del aye d tr ansm issio n. It d oes not reme mber the mont h it self . S[...]

3-35 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Batch tra nsmission Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one destination. T o do this, just tell the machine when and where the transmission should go. When that date and time arrives , your [...]

3-36 F AXING 6 Enter the sending day and time . NOTE: • Use [ ] [ ] [ ] [ ]or the numeric keys to enter the sending time. • Add “0” in front of one-digit numbers. (E.g.: 9  09) • Enter “00” for the day to send the stored documents at the same time every day . 7 Press [Enter]. 8 Enter the batch box name . (1) Press [Box Name]. NOTE:[...]

3-37 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 9 A list of the entered information is displayed. 10 T o register another batch transmission box, press [Enter], then repeat from step 3. NOTE: The contents (settings) for batch transmission boxes that contain any docu - ments cannot be changed. T o edit the settings of a batch transmission box [...]

3-38 F AXING 6 Press [Y es]. NOTE: T o print a list of the documents stored in batch boxes, press [Setting], [List], [Other Lists], [Batch Tx Doc.], then [Y es]. Prin ting a document stored in a batch box 1 Press [Setting], [Store Doc Settings], [Print]. 2 Press [Batch Tx Doc.]. 3 Select the batch transmission box in which the documents you w ant t[...]

3-39 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 5 Press [Y es] to print stored document. Deleting a document stor ed in a batc h box 1 Press [Setting], [Stored Doc Settings], [Delete]. 2 Press [Batch Tx Doc.]. 3 Select the batch transmission box that contains the documents you w ant to delete. NOTE: Empty batch transmission boxes cannot be se[...]

3-40 F AXING 4 Select the file number you want to delete . 5 Press [Y es] to delete the stored document. Erasi ng an empty batc h box Batch boxes must be empty in order to be erased. If a box has documents stored in it, you must delete those before proceeding. (See “Deleting a document stored in a batch box” on page 3-39.) T o erase an empty b[...]

3-41 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Specifyin g the document scanning siz e If the document is longer than the set width, only the scanned area will be sent. 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Press [Others], [Scan Size]. NOTE: Y ou can assign [Scan Size] to the soft key . See “Soft keys” on[...]

3-42 F AXING P olling transmissi on P olling trans missio n all ows s omeone to r etrie ve a docume nt st ored in you r mac hine ’s memo ry . T he st ored docume nt wi ll be sent when the o ther party calls you. Stor ing a document for polling 1 Set the document. 2 Press [Setting], [Store Doc Settings]. 3 Press [Store]. 4 Press [P olling Doc.] 5 [...]

3-43 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Prin ting a store d polling docum ent T o print a polling document without deleting it, press [Setting], [Store Doc Set- tings], [Print], [P olling Doc.], then [Y es]. Deleting a stored polli ng document T o delete a polling document from your machine’s memory . 1 Press [Setting], [Store Doc S[...]

3-44 F AXING U si ng an a l te rn a ti ve te le p ho ne ne tw o rk s e rv ic e p ro vi de r (D ia l p re fix ) When you make a call, you may w ant to use an alternative telephone network service provider to take advantage of lower rates. Y ou can store the access codes in the “Dial Prefix” key . The following information describes how to prog[...]

3-45 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Sending faxes usi ng the Dial pr efix feature T o dial using the numeric keys 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Press [Others]. 4 (1) Press [Prev] or [Next]. (2) Press [Dialing Options]. NOTE: Y ou can assign [Dialing Options] to the soft key . See “Soft k[...]

3-46 F AXING Block jun k fax Y our machine’ s Block J unk F ax feature lets you bar the gates against unauthorized incoming faxes (“Junk fax”). But before you block junk fax, first understand how this feature works, to determine if it is right for you. There are four possible settings for Block J unk F ax: • Off — The feature is not acti[...]

3-47 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 4 (1) Select the mode. (2) Press [Enter]. The procedure will end if you select [OFF] or [Mode 1]. If you selected either [Mode 2] or [Mode 3], proceed to step 5. 5 Press [Enter/Edit]. 6 Select a box to edit. NOTE: T o change numbers already registered, select the box containing the number you wa[...]

3-48 F AXING 7 (1) Using the numeric keys, enter the last four digits of the fax number you want to bloc k. Y ou can enter the last eight-digit number to identify each fax number , but only the last four -digit number will be used for blocked number . F or example, if you want to block a fax from someone with a number of 123- 456- 7890 , you should[...]

3-49 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 4 Press [Y es] to delete. NOTE: Press [No] to return to step 3 without deleting the number . 5 The sel ect ed n umbe r w ill be d elet ed. T o del ete ano ther num ber , repe at f rom ste p 3. Press [Reset] to return to the standby mode. Prin ting a list of the block ed nu mbers T o print a list[...]

3-50 F AXING P olling reception P olling allows someone to fax a document to you without having to make the call or pay for it. There are two kinds of polling: • Regular polling — Y our machine retrieves a document from a remote fax machine. • F-Code polling — Y our machine retrieves a document stored in a F-code boxes on the remote fax mac[...]

3-51 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 F ax forwarding This feature tells the machine to forward the received document automatically to another destination. Y ou can set the time period for the machine to perform this procedure. NOTE: • F ax forwarding is not compatible with polling documents . • F ax forwarding is not available [...]

3-52 F AXING 3 F ax forwarding is now set. Press [Reset] to return to the standby mode. Alternative There is another useful method to turn fax forwarding [ON] and [OFF] . This set- ting links to the setting for “Turning fax forwarding ON or OFF”. NOTE: T o turn fax forwarding [ON], you must register at least one transfer rule. 1 Press [F AX] to[...]

3-53 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Register ing or editing a tr ansfer rule Y ou can create up to 5 transfer rules. NOTE: When your machine is connected to the network, you cannot register , edit or delete the transfer rules from the machines control panel. Use a web browser to register , edit or delete the transfer rules. F or d[...]

3-54 F AXING NOTE: • Y ou can specify using the numeric keys, the address book, the call group. • Y ou can register multiple destinations. (up to 303 destinations: 300 address book numbers and 3 specified using the numeric keys) • Press [L ocat ion] to rev iew or d ele te t he s pec ified des tina tio ns . (See pag e 3 -26) (2) Press [Enter[...]

3-55 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12  Specified time Specify the time fax forwarding is to be performed. If no time is registered, faxes will alwa ys be forwarded. 6 (1) Press [Time]. (2) Use the numeric keys to enter the time and date. Use the 12-hour format to enter the time. Press [W eek day] to insert the day of the week. ([...]

3-56 F AXING Deleting a transfer ru le NOTE: When your machine is connected to the network, you cannot register , edit or delete the transfer rule from the machines control panel. Use the Browser to register , edit or delete the transfer rules. F or details on registering and editing the transfer rules using the Browser , see “Network Guide”. 1[...]

3-57 F AXING 1 2 3 5 6 7 8 9 10 11 4 F AXING 13 AI 12 Separator page The separator page function can separate each received document by inserting blank paper between received fax jobs. F or example, if you use the colored paper for the separator page, it is easy to identify each individual fax job. Setting the Separ ator page 1 Press [Setting], [P [...]

3-58 F AXING 4 Press [Enter]. 5 (1) Press [Separator Cassette]. NOTE: P aper sources will only appear on the control panel if they have been installed. (2) Select the separator page paper source. (3) Press [Enter]. 6 (1) Press [Prt On Separator Pg]. (2) Determine if the separator page will have the first page printed on it or whether it should be [...]

4 Before sending ........................................................................................ 4-2 Sending an e-mail .................................................................................. 4-2 Entering an e-mail address using the QWERTY keypad ............. 4-2 Re-mail ..........................................................[...]

4-2 I NTERNET F AX FUNCTIONS Before sending • F or details on available document types and how to set documents , see “Docu- ment handling” on page 1-24 to 1-25. • F or details on scanning resolution and contrast, see “Scaning resolution” on page 3-2 and “Scanning contrast” on page 3-3. • F or details on memory overflow messages,[...]

4-3 I NTERNET F AX FUNCTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI I NTERNET F AX FUNCTIONS 5 (1) Enter the e-mail address using the numeric keys and/or the QWERTY key- pad . NOTE: • Up to 50 characters can be entered for each e-mail address . • F or details on character entry , see“Entering characters” on page 1-10. (2) Press [Enter]. 6 Press [[...]

4-4 I NTERNET F AX FUNCTIONS Mail Hist ory The latest 20 e-mail addresses that you manually entered and sent to will be dis- played. Y ou may select a number to send to. * E-mail addresses will not repeat on the list, even if the address has been sent to multiple times. 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Adjust t[...]

4-5 I NTERNET F AX FUNCTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI I NTERNET F AX FUNCTIONS The selected destination will be displayed. NOTE: After you edit the e-mail address, go to step (2). F or details on character entry , see “Entering characters” on page 1-10. (2) Press [Enter]. NOTE: Press [Location] to review or delete the entered destinatio[...]

4-6 I NTERNET F AX FUNCTIONS Review ing or c anceling command s F or details on the Reviewing Commands feature, see “Chapter 6 Reviewing or canceling commands”. Advanc ed mail function s The table below lists the advanced functions that can be used in the F ax mode. T o select an advanced mail function: 1 Press [F AX] to display the F ax standb[...]

4-7 I NTERNET F AX FUNCTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI I NTERNET F AX FUNCTIONS Adding a text message t o your e-mail When you send a document to an e-mail address , a fixed subject and text are entered automatically . However you can manually enter an e-mail subject line and text to the transmission. Editing the subject line a nd text mess[...]

4-8 I NTERNET F AX FUNCTIONS 6 Enter the subject. The subject can contain up to 80 characters . 7 Press [Enter]. 8 Press [Mail T ext]. 9 Enter the text message. NOTE : The mail text can contain up to 1024 characters. “Return” is counted as two characters and can be used twice .[...]

4-9 I NTERNET F AX FUNCTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI I NTERNET F AX FUNCTIONS 10 T o view the entire text message, press [View T ext]. Use the arrows to view all the text. Press [Enter] to close to return to the QWERTY keypad. 11 Press [Enter] until address book appears. 12 Select a destination(s). 13 Press [Start]. Using a r egistere d te[...]

4-10 I NTERNET F AX FUNCTIONS 6 Select the desired template. If the desired template is not shown on the display , press [Page Up] or [P age Down] to go to the next page. 7 Press [Enter]. 8 If you want to edit the subject or the text message , select either [Subject] or [Mail T ext] and edit it. Refer steps 6 to 11 on page 4-8 for instructions. 9 S[...]

4-11 I NTERNET F AX FUNCTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI I NTERNET F AX FUNCTIONS Batch sca nning When you select [OFF], each page in the transmission will be sent as an individual file (each page will also be a seperate transmission). The default setting is [ON]. NOTE: Y ou can change the default setting for batch scan. See “Mail Settings[...]

4-12 I NTERNET F AX FUNCTIONS 6 Enter the e-mail address . Y ou can specify it selecting an address book entry , address book number or by entering it manually . • When specifying multiple destinations , use broadcast transmission (See page 3-24) or call group dialing (See page 2-14). Press [Reset] to cancel the settings. 7 Press [Start]. (If you[...]

4-13 I NTERNET F AX FUNCTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI I NTERNET F AX FUNCTIONS Specifyin g the attachme nt file format • When sending to a PC , the scanned document will be sent as e-mail attachment file. • Select the attachment format from the following: [TIFF-S], [TIFF] or [PDF]. • [TIFF-S] ..... This form is for ITU-T T .37 simp[...]

4-14 I NTERNET F AX FUNCTIONS 5 Enter the e-mail address . Y ou can specify it using the address book or by entering it manually . • When specifying multiple destinations , use broadcast transmission (See page 3-24.) or call group dialing . (See page 2-14.) Press [Reset] to cancel the settings. 6 Press [Start]. (If you specify the destination usi[...]

5 Before scanning ...................................................................................... 5-2 Resolution ........................................................................................ 5-2 Contrast ........................................................................................... 5-3 Document type ..................[...]

5-2 S CANNING Before scannin g Y ou can customize your job prior to scanning. Resolutio n Y ou can select either 200 dpi, 300 dpi or 600 dpi scan resolutions for monochrome scanning , or 100dpi, 200dpi, 300dpi or 600 dpi scan resolution for color scanning. Scanning at 600 dpi provides greater detail in scanned images , but creates large files and [...]

5-3 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Contrast Adjusting the scan contrast allows you to compensate for any excessive lightness or darkness of the documents you are scanning. NOTE: This function is not available when scanning a color document. 1 Press [SCAN] on the control panel. 2 Press [e-mail], [F older] or [FTP]. 3 Press [Con[...]

5-4 S CANNING Document type Select the document type you want to scan. NOTE: This function is not available when scanning a color document. T ext ........ Select this when scanning text documents . Auto ....... Select this when scanning documents containing photographs or drawings with text. Photo ..... Select this when scanning photographs or draw[...]

5-5 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Scan size Y ou can change the document scan size prior to scanning . The machine scans the range of the document according to the selected size. It will start scanning at the front side of the document which may eliminate or cut off the backside of the scanned document. 1 Press [SCAN] on the [...]

5-6 S CANNING Entering the file name Y ou can add a file name to the document prior to scanning. The name can contain up to 20 characters . Y ou can also register up to 10 file names in advance, allowing for quick access . If you do not enter a file name prior to scanning, the scanned date and time will be used as the file name. F or example, [...]

5-7 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 5 Press [List]. 6 Select a name. 7 Edit the name, if needed. 8 Press [Enter]. NOTE: T o use the pre-registered fine names, the names should be entered in advance. See “Registering or editing file names” next page how to register file names.[...]

5-8 S CANNING Register ing or editing file na mes NOTE: Y ou can register up to 10 file names. 1 Press [Setting]. 2 Press [Scanner Settings]. 3 Press [File Name]. 4 T o register a new file name, select an empty key . T o edit a file name, select the desired file name to edit. 5 Enter or edit the file name, then press [Enter]. The name can con[...]

5-9 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Scan t o e-mail Sending a document by e -mail Y ou can send a hardcopy document to an e-mail inbox. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e-mail]. 4 Adjust any scan settings or set any advanced functions . F or more information about those functions, see “Before [...]

5-10 S CANNING T o enter symbols, press [Symbol]. T o delete a character , press [ ] [ ] to move the cursor to the character you want to delete and press [Delete]. F or more information on entering characters, refer to pages 1-10 to 1-13 “Enter - ing characters”. There are several other wa ys in which to enter an e-mail address: • Select an A[...]

5-11 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 4 Enter the [Name], [F ax No] or [Group] information as needed. The [Name] field must be registered. F or more information how to enter them, see “Regitering or editing an address book number“ from page 2-4. 5 Press [Enter]. Selecting a destination from the Address Book Y ou can registe[...]

5-12 S CANNING 5 If the registered destination is not shown on the display , press [Page Up] or [P age Down] to toggle through the directory . Go to the next section to learn how to use these functions. Using [Inde x] If you have numerous contacts registered in your address book, you may find the [Index] a useful tool in finding them. 1 Set the d[...]

5-13 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 6 The entries will now be displayed based on your selection. If you have multiple contacts registered, use the [P age Up] and [P age Down] to toggle through the directory . 7 Select the desired destination(s). Using [Gr oup] If you regularly send the same document to multiple parties, you ca[...]

5-14 S CANNING 6 Select the desired group(s). Y ou can even choose [Non Group Members] to select a destination that is not associated with a group. 7 Press [Enter]. Using addr ess book n umber If you know the address book number , you can quickly send to that location by entering that number . The destinations are numbered when they are registered.[...]

5-15 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 6 Use [ ] [ ] or the numeric keys and enter the address book number . 7 Press [Enter]. Searching for an e-mail address Y ou can quickly search for a contact located in your machine-side address book or on an LDAP server . NOTE: In order to search an LDAP server , the server must be registere[...]

5-16 S CANNING 4 Use the QWERTY keypad or numeric keys to enter criteria. This should contain the contact name, part of the contact name or part of the e-mail address. 5 Press [Execute]. 6 Every name and e-mail address including the criteria will be displayed. If there are no results, “Hit:0000” will be displayed. Press [P age Up] and [P age Do[...]

5-17 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Advanced searc h Y ou can add more criteria to your search by selecting [Advanced]. 1 Press [SCAN] on the control panel. 2 Press [e-mail]. 3 Press [Search]. 4 Press [Advanced]. 5 Enter your search criteria. Select [AND] or [OR]. Refer to the table below for definitions . And ........... Sea[...]

5-18 S CANNING NOTE: [Not Use] is the default search criteria. If you enter character(s) in the Name, F ax or e-mail field this button will change to [Any]. If you want to use criteria other than [Any], select this button to view other selection. 6 Press [Any] to change the criterion, if needed. Select desired criterion. Any ............ Searches [...]

5-19 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 9 The search results will be displayed. If there are no results, “Hit:0000” will be displayed. Press [P age Up] and [P age Down] to view all the results. If the address displayed is from the LDAP server , it will ha ve an next to it. Select this button to view the contact information and[...]

5-20 S CANNING 2 Once the “Search Results” screen appears, select the next to the contact you wish to register . 3 Press [Register]. 4 Select an address book entry number using [ ] [ ] or the numeric keys. Y ou cannot select a number that has already been registered. 5 Press [Y es]. 6 Enter the [Name], [F ax No] or [Group] information as needed[...]

5-21 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Sending a document usin g the mail hi story The last 20 manually entered e-mail locations you sent will be stored in the mail history . Y ou can send documents to these locations by simply selecting them from this listing. NOTE: E-mail addresses registered in the address book will not appear[...]

5-22 S CANNING 6 If you want to edit an existing e-mail address , use the QWERTY keypad or numeric keys to do so. 7 Press [Enter]. Re-mail This button will recall the last e-mail address you sent to. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e-mail]. 4 Press [Others]. 5 Press [Re-mail]. NOTE: Y ou can assign [Re-mail] to the[...]

5-23 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Reviewing or changing y our selected destinations When you have entered multiple destinations , you can review , cancel or change the broadcast status of the destinations . NOTE: This function is only available prior to scanning the document. 1 After the destinations have been entered, press[...]

5-24 S CANNING Adding a text message t o your e-mail When you send a document to an e-mail address , a fixed subject and text are entered automatically . However you can manually enter an e-mail subject line and text to the transmission. Editing the subject line a nd text messa ge 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e[...]

5-25 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 7 Enter the subject. The subject can contain up to 80 characters . 8 Press [Enter]. 9 Press [Mail T ext]. 10 Enter the text message. NOTE: The mail text can contain up to 1024 characters. “Return” is counted as two characters and can be used twice .[...]

5-26 S CANNING 11 T o view the entire text message, press [View T ext]. Use the arrows to view all the text. Press [Enter] to close to return to the QWERTY keypad. 12 Press [Enter]. 13 Select a destination(s). 14 Press [Start]. Using a r egistere d template Y ou can select a registered template to simplify the entry process. Y ou can register up to[...]

5-27 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 7 Select the desired template. If the desired template is not shown on the display , press [Page Up] or [P age Down] to go to the next page. 8 Press [Enter]. 9 If you want to edit the subject or the text message , select either [Subject] or [Mail T ext] and edit it. Refer steps 6 to 12 on pa[...]

5-28 S CANNING Scan t o folder Scanning documents into a folder Y ou can scan a document directly into a network folder . NOTE: T o save a scanned document to a folder , you should have a shared folder in your computer . Create a shared folder in advance, referring to your PC manual if necessary . 1 Set the document. 2 Press [SCAN] on the control p[...]

5-29 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 6 All accessible networks will be displayed. T o scroll, use [Page Up] and [P age Down]. 7 Select the network that contains your desired folder . 8 Search through the network folders until you find the specific folder you wish to scan to. • T o go up one step, press [Back]. • T o retur[...]

5-30 S CANNING 10 Enter the user name, then press [Enter]. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_muratec”. The user name can contain up to 50 characters . All ASCII characters are available . 11 Press [P assword]. 12 Enter the password, then press [Enter[...]

5-31 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Register ing a folder shortc ut from th e brow se screen After you find the folder you wish to scan to you may register it as a folder shortcut, allowing for instant network scanning to a specified folder . Up to 20 shortcuts can be registered. 1 After you locate your desired folder , sele[...]

5-32 S CANNING 5 T o Enter the Shortcut name, press [Shortcut Name]. 6 Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters . If you do not register a shortcut name, the folder link will be displayed on the shortcut key . When the link is too long to be displayed on the key , it will be omitted at the center with “.[...]

5-33 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Scanning documents usin g a folder sh ortcut NOTE: The folders should be registered in advance. F or more information, see “Resiter - ing or editing a folder shortcut” on pages 5-35 to 5-41. NOTE: Scanning will begin once the shortcut key has been pressed. If you want to scan to multiple[...]

5-34 S CANNING Reviewing or canceling selected fold ers Y ou can quickly review or cancel the folders you selected. NOTE: This function is only available prior to scanning the document. 1 After the destinations have been selected, press [Location]. 2 Press [P age Up] or [P age Down] and review all the entered folders and e-mail destinations . 3 Eve[...]

5-35 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Registeri ng or editing a folder shor tcut Register ing a folder shortc ut Y ou can create a folder shortcut on your machine. NOTE: Y ou can register up to 20 shortcuts. 1 Press [Setting]. 2 Press [Scanner Settings]. 3 Press [F older Shortcut]. 4 Press [Add/Edit].[...]

5-36 S CANNING 5 Select an empty key . 6 Press [Shortcut Name]. 7 Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters . If you do not register a shortcut name, the folder link will be displayed on the shortcut key . When the link is too long to be displayed on the key , it will be omitted at the center with “. ” [...]

5-37 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 8 Press [Link]. The “Network Navigation” screen will be displayed. 9 All accessible networks will be displayed. T o scroll, use the [Page Up] and [P age Down]. NOTE: If you want to directly specify a folder using the QWERTY keypad, press [K ey- pad]. Then enter a link and press [Enter]. [...]

5-38 S CANNING 11 If the user name and password are required to login to the file server , press [UserName]. Otherwise skip to step 15. 12 Enter the user name, then press [Enter]. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_muratec”. The user name can contain[...]

5-39 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 14 Enter a password, then press [Enter]. The password can contain up to 32 characters . All ASCII characters are available . NOTE: The entered password is displayed using asterisks . 15 Press [Enter]. 16 If you want to register more shortcuts , repeat the procedures from step 5. 17 T o retur[...]

5-40 S CANNING Editing a fold er shortcu t 1 Press [Setting]. 2 Press [Scanner Settings], [F older Shortcut], [Add/Edit]. 3 Select the shortcut you want to edit. 4 Edit the desired field. 5 After editing , press [Enter]. 6 T o return to the standby mode, press [Reset].[...]

5-41 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Deleting a folder shortc ut 1 Press [Setting]. 2 Press [Scanner Settings], [F older Shortcut], [Delete]. 3 Select the shortcut you want to delete . 4 Press [Y es] to delete. 5 T o return to the standby mode, press [Reset].[...]

5-42 S CANNING Scan t o FTP Scanning documents to a n FTP server Y ou can easily scan a document(s) to an FTP server . 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [FTP]. 4 Adjust the scan settings , or set any advanced functions. F or more information about those functions, see “Before scanning” on pages 5-2 to 5-8 and “ [...]

5-43 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 6 Press [Link]. 7 Enter the link to the FTP server . The entry can contain up to 100 characters . Begin your entry with “//”. The “/(slash)” in found in the [Symbol] menu. T o switch back to the alphabet, press [Alpha]. 8 Press [Enter]. 9 Press [User name].[...]

5-44 S CANNING 10 Enter the user name using the QWERTY keypad and numeric keys. The user name can contain up to 50 characters . All ASCII characters are available . 11 Press [Enter]. 12 Press [P assword]. 13 Enter the password using the QWERTY keyboard and numeric keys. The pass- word can contain up to 32 characters . All ASCII characters are avail[...]

5-45 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 15 Press [Enter]. 16 Press [Start]. Registeri ng an FTP serv er to a short cut After you entered an FTP link, you may register it as a shortcut for instant recall. Up to 20 shortcuts can be registered. 1 After you enter the [Link], [User Name] and [P assword], press [Shortcut Name]. 2 Regist[...]

5-46 S CANNING 3 Press [Enter]. 4 Press [Register]. 5 Select a shortcut number using [P age Up] and [P age Down] or the numeric keys . Y ou can select either a new number , or overwrite a number that has been registered. 6 Press [Y es]. 7 T o return to the standby mode, press [Reset]. T o edit or delete the shortcut information, see “Registering [...]

5-47 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Scanning documents usin g an FTP shor tcut NOTE: The FTP server shortcut should be registered in advance. F or more informa- tion, see “Registering or editing an FTP server shortcut” on pages 5-49 to 5-55. NOTE: Scanning will begin once the shortcut key has been pressed. If you want to s[...]

5-48 S CANNING Reviewing or canceling selected FTP servers Y ou can quickly review or cancel the FTP servers you have selected. Note: This function is only available prior to scanning the document. 1 After the FTP servers have been selected, press [Location]. 2 Review the entered FTP servers . 3 T o delete a server(s), select the destination(s) you[...]

5-49 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Registeri ng or editing an FTP server shortcut Register ing an FTP server shortcut Y ou can create an FTP (File Transfer Protocol) shortcut on your machine. NOTE: Y ou can register up to 20 shortcuts. 1 Press [Setting]. 2 Press [Scanner Settings]. 3 Press [FTP Shortcut]. 4 Press [Add/Edit].[...]

5-50 S CANNING 5 Select an empty key . 6 Press [Shortcut Name]. 7 Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters . If you do not register a name, the FTP link will be displayed on the shortcut key . When the link is too long to be displayed on the key , it will be omitted at the center with “. ” and only the[...]

5-51 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 8 Press [Link]. 9 Enter link, then press [Enter]. Begin your entry with “//”. The “/(slash)” in found in the [Symbol] menu. T o switch back to the alphabet, press [Alpha]. 10 Press [UserName].[...]

5-52 S CANNING 11 Enter the user name, then press [Enter]. The user name can contain up to 50 characters . All ASCII characters are avail - able. 12 Press [P assword]. 13 Enter the password, then press [Enter]. The password can contain up to 32 characters . All ASCII characters are avail - able. NOTE: The entered password is displayed using asteris[...]

5-53 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 14 Press [Enter]. 15 If you want to register another shortcut, repeat procedure from step 5. 16 T o return to the standby mode, press [Reset]. NOTE: W e recommend you to test your registered FTP Shortcut by sending something soon after your have registered it. It is the best way to verify th[...]

5-54 S CANNING Editing an FTP shortc ut 1 Press [Setting]. 2 Press [Scanner Settings], [FTP Shortcut], [Add/Edit]. 3 Select the shortcut you want to edit. 4 Edit the desired item. 5 After editing , press [Enter]. 6 T o return to the standby mode, press [Reset].[...]

5-55 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Deleting an FTP short cut 1 Press [Setting]. 2 Press [Scanner Settings], [FTP Shortcut], then [Delete]. 3 Select the shortcut you want to delete . 4 Press [Y es] to delete. 5 T o return to the standby mode, press [Reset].[...]

5-56 S CANNING Advanc ed funct ions Color Use this key to toggle the monochrome and color scan modes . 1 Press [SCAN] on the control panel. 2 Press [e-mail], [F older] or [FTP]. 3 Press [Color]. The color scan mode is now activated. 4 Press [Color] again to return to the monochrome scan setting .[...]

5-57 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Zoom Use this function to reduce or enlarge the document image. The available zoom ratio is as follows: Zoon ratio Resolution ADF Document glass Range 300dpi, 600dpi 50-100% 50-200% 200dpi 75-100% 75-200% Preset ratio 300dpi, 600dpi 50%, 64%, 78%, 100% 50%, 64%, 78%, 100%, 121%, 129%, 154% 2[...]

5-58 S CANNING 5 There are three wa ys to enter the zoom ratio. Select a preset zoom ratio key . • 50% • 64%: Letter (8.5” × 11”)  Half-letter (5.5” × 8.5”) • 78%: Legal (8.5” × 14”)  Letter (8.5” × 11”) • 100% • 121% : Legal (8.5” × 14”)  11” × 17” • 129% : Letter (8.5” × 11”)  11” × 17[...]

5-59 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Batch sca nning When the “Batch Scan” function is on, it means that all scanned pages will be sa ved as one file. If you turn this function off , each scanned page will be saved as an indi - vidual file. Here is how: 1 Press [SCAN] on the control panel. 2 Press [e-mail], [F older] or [[...]

5-60 S CANNING Selecting the file forma t Y ou can select the file format for the scanned document. The following formats are available; Monochrome documents: TIFF or PDF Color documents: JPEG or PDF 1 Press [SCAN] on the control panel. 2 Press [e-mail], [F older] or [FTP]. 3 T o scan color documents, press [Color] to toggle the key to [ON]. 4 Pr[...]

5-61 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Duplex sc anning Y ou can easily scan a two-sided document using this mode. Just load page one of the duplex document in the ADF and press [Start], the machine will prompt you on the following steps . The machine will automatically sort the pages into the correct order . NOTE: T o use this f[...]

5-62 S CANNING 8 Press [Bind Right&Left]. 9 Select the binding position that suits your document. 10 Press [Enter] three times. 11 Select the desired destination. 12 Press [Start]. 13 After the first side has been scanned, remove the document(s) from the output tray and insert them in the same direction as before . 14 Press [Start] either usin[...]

5-63 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI Broadcast ing Using this key , you can simultaneously send document to multiple destinations. NOTE: Broadcasting is available for e-mail and folders or for FTP servers . Y ou can- not broadcast a document to an e-mail address or a folder , and an FTP server together . One broadcast can handl[...]

5-64 S CANNING Attaching additional fil es to the sca nned document In addition to the document you are scanning, you may add up to 10 network files (or up to 10 MB files worth of files) to the job. T o attach a file: 1 Press [SCAN] on the control panel. 2 Press [e-mail], [F older] or [FTP]. 3 Press [Others]. 4 Press [Attachment]. NOTE: Y ou c[...]

5-65 S CANNING 1 2 3 4 5 7 8 9 10 11 12 13 6 S CANNING AI 7 Search through the network folders until you find the folder in which the your desired file is . • T o go up one step, press [Back]. • T o return to the first screen, press [Root]. 8 If the user name and password are required to login to the file server , enter [UserName] and [P as[...]

5-66 S CANNING 11 T o attach more files, press [Browse] and repeat steps 5 to 10. Otherwise proceed to step 12. 12 T o remove attachments, select the file you want to remove and press [Delete]. 13 Press [Enter].[...]

6 Reviewing or canceling commands ....................................................... 6-2 T o review or cancel a command ..................................................... 6-2 Reviewing or canceling parts of a broadcast ................................. 6-4 Printing a delayed command list ................................................... 6[...]

6-2 R EVIEWING OR CANCELING COMMANDS Review ing or c anceling command s Y our machine can store several “Jobs” in memory . It also keeps track of each com- mand by assigning it a command number , like “001. ” Delayed commands , redial attempts and current transactions are all stored in your machine’ s memory and given a command number . Y[...]

6-3 R EVIEWING OR CANCELING COMMANDS 1 2 3 4 5 6 7 8 9 10 11 13 AI 12 R EVIEWING OR CANCELING COMMANDS 4 If you want to cancel a command, select the command you want to cancel. T he confirmation message will appear . 5 Press [Y es] to cancel the selected command. Otherwise, press [No]. NOTE: • If the selected command was being transmitted, commu[...]

6-4 R EVIEWING OR CANCELING COMMANDS Reviewing or canceling parts of a br oadcast Y ou can also review or cancel certain destinations within a broadcast. NOTE: When the broadcast command is in progress, you can cancel the destinations individually . However , you cannot cancel the destinations individually for the reserved command such as with dela[...]

6-5 R EVIEWING OR CANCELING COMMANDS 1 2 3 4 5 6 7 8 9 10 11 13 AI 12 R EVIEWING OR CANCELING COMMANDS 4 T o review or cancel the individual destinations within this broadcast, press [Detail]. 5 Press the destination you want to cancel. 6 Press [Y es]. If you want to cancel a different destination, go back to step 5. If you want to go back to revie[...]

6-6 R EVIEWING OR CANCELING COMMANDS Printing a delayed comm and list Y our machine can print a command list which shows the following: • The command number , the batch transmission box number and the internet fax command number • The phone number , the e-mail address and the address book number of the speci - fied destination • The start ti[...]

6-7 R EVIEWING OR CANCELING COMMANDS 1 2 3 4 5 6 7 8 9 10 11 13 AI 12 R EVIEWING OR CANCELING COMMANDS 5 Press the command document you want to print. 6 Press [Y es]. The selected command document will be printed. NOTE: The selected command document cannot be printed during a real time trans- mission or polling reception.[...]

6-8 R EVIEWING OR CANCELING COMMANDS V iew or print the results o f a fax trans action The transaction history can display the past transactions . The results for each transaction can be also displayed and printed. 1 Press [F ax Cancel/Job Confirm.]. 2 (1) If a do cume nt is cur ren tly be ing tr ans mit ted , th e f oll owi ng dis pla y wil l b e[...]

6-9 R EVIEWING OR CANCELING COMMANDS 1 2 3 4 5 6 7 8 9 10 11 13 AI 12 R EVIEWING OR CANCELING COMMANDS Checkin g the fax sending/r eceiving histor y The sending/receiving history for the last 100 fax jobs can be displayed. 5 Press [Show History]. 6 The fax sending/receiving history will be displayed. 7 Select the transaction you want to displa y . [...]

6-10 R EVIEWING OR CANCELING COMMANDS Checkin g the mail send ing histor y The transmission history for the last 50 Internet faxes and scan to e-mails can be displayed. 5 Press [Mail report Tx.]. 6 The mail transmission history will be displayed. 7 Select the transaction you want to displa y . The transaction result is displayed. 8 Press [Y es] to [...]

6-11 R EVIEWING OR CANCELING COMMANDS 1 2 3 4 5 6 7 8 9 10 11 13 AI 12 R EVIEWING OR CANCELING COMMANDS Checkin g the mail r eception h istor y The reception history for the last 50 Internet faxes and scan to e-mails can be displayed. 5 Press [Mail report Rx.]. 6 The mail reception history will be displayed. 7 Select the transaction you want to dis[...]

6-12 R EVIEWING OR CANCELING COMMANDS[...]

7 Before copying ........................................................................................ 7-2 Document and paper handling ....................................................... 7-2 Memory overflow message .............................................................. 7-2 Making copies ..............................................[...]

7-2 C OPYING Before copying Document and paper hand ling Before you begin making copies , please read the information mentioned on pages 1-24 to 1-32. Memory ov erflow message If the memo ry overfl ows while sc anning the fir st page Press [Stop] to return to the standby mode.  Change the resolution or wait until memory becomes available befo[...]

7-3 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Making copies Making co pies 1 Set the document. (See page 1-25) 2 Press [COPY] to display the Copy standby mode. 3 If neccessary , adjust the copy settings. See “Basic copy settings” on page 7-8 T o clear the settings, press [Reset]. 4 Press [Start]. T o stop copying, press [Stop]. Setting[...]

7-4 C OPYING 6 Press [Next Doc]. The next document will be scanned. • The Next Doc setting can be deleted by pressing [Complete]. • T o scan another document, press [Y es] while the document is scanning. When using th e document glass 1 Set the document on the document glass . (See page 1-25.) 2 Set Sort Copy/Combine Copy/ Card Copy . 3 Press [[...]

7-5 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI 5 Press [Next Doc]. The next document will be scanned. 6 Press [Complete] when all the documents have been scanned. Copying u sing both docu ment glass an d AD F When the next document setting is activated you can make a copy using both the document glass and ADF . 1 Set the document in the ADF[...]

7-6 C OPYING 6 Press [Next Doc]. The next document will be scanned. • Press [Complete] to begin copying . 7 (1) When the document is scanned using the document glass, select the docu- ment size. (2) Press [Enter]. 8 When the document is scanned using the document glass , press [Complete] to begin copying. • When the document is scanned using th[...]

7-7 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Copy rese rvation A different document can be set and reserved for copying even while another copy is being printed. After the current job has been printed the next job will begin, mean - ing you won’t have any downtime! 1 “Copy Reserve Ready” will be displayed while the job is printing .[...]

7-8 C OPYING Basic copy set tings Document type 300 dpi or 600 dpi can be selected for [T ext] and [Photo]. Refer to the table below and select the appropriate resolution. The default setting is [Auto]. Option Document type Resolution A uto Documents containing photographs or drawings with letters 300 dpi T ext Documents with letters 300 dpi Photo [...]

7-9 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Contrast Y ou can lighten or darken the document pages you are copying. T o change the contrast setting: 1 Press [Contrast]. 2 Select one of the contrast types . Lightest Darker Lighter Normal Darkest 3 Press [Enter]. NOTE: Y ou can change the default setting for [Contrast]. See “ Accessing t[...]

7-10 C OPYING Advanc ed copy function s The table below lists the advanced functions that can be used in the Copy mode. T o select the advanced copy functions: 1 Press [COPY] to display the Copy standby mode . 2 Press [Others]. 3 Press the key you want to select. Refer to the pages indicated for detailed information. NOTE: Y ou can assign a functio[...]

7-11 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Selecting the paper siz e The machine will automatically select the appropriate paper to match the original document, however you can manually specify the paper all well. In addition, bypass copy is available using the bypass tray . Selecting t he paper From the display , select the cassette c[...]

7-12 C OPYING Zoom rati o This machine allows you to reduce the image you are copying . There are three wa ys to enter the zoom ratio. Using pr eset rati os 1 Press [Zoom]. 2 Select the following preset ratio. • 50%: Min. • 64%: Letter (8.5" × 11")  Half-letter (5.5" × 8.5") • 78%: Legal (8.5" × 14")  Le[...]

7-13 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Automatic sorting Copy jobs can be collated into indivdual sets, meaning they are ready for office distribution. T o enable/disable automatic sorting: [ON] and [OFF] toggle every time you press [Sort]. NOTE: Y ou can change the default setting for [Sort]. See “ Accessing the copy settings?[...]

7-14 C OPYING Combine Multiple originals can be copied into an arrangement on one sheet of paper . Document orientation on the ADF or document glass Result image of combined copy • In case of 2-in-1 • In case of 4-in-1 NOTE: • F or enlargement copy , you can only use the document glass . • This machine does not have an image rotation functi[...]

7-15 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Selecting t he paper 6 (1) When selecting the paper , press [P aper]. (2) Select the paper . (3) Press [Enter]. Setting the magnification The magnification is automatically set. However you can change the copy magnifi- cation in the following steps . 7 (1) Press [Ratio] to change the copy m[...]

7-16 C OPYING Duplex co py Y ou can use this function to perform: • One-sided copying of a duplex document (2:1) (See page 7-19) • Duplex copying of a duplex document (2:2) * (See page 7-21) • Duplex copying of a one-sided document (1:2) * (See page 7-23) * The duplex printing unit is required. Binding position Document orientation Result ima[...]

7-17 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Binding position Document orientation Result image of duplexed copy 2  2 sided R&L *2 • When you place the front side • When you place the backside 2 1 1 1 2 2 2 1 1 T op *1 2 1 1 2 1 1 R&L *1 2 1 1 2 1 1 T op *2 2 1 1 2 2 1 • When you place the front side • When you place t[...]

7-18 C OPYING How to bind copied doc uments The document can be bound on the left side, right side or top. Right or left binding Document Left binding Right binding • Select these when binding on the right or left side of the copy . T op binding T op bindin g Document • Select this when binding on the top side of the copy .[...]

7-19 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI One-sided c opying of a d uplex documen t (2:1) This mode allows you to convert two-sided originals into one-sided documents . 1 6 1 5 1 4 1 3 2 6 4 1 Scan the front side. 2 Turn over the document and scan the backside . 3 The scanned data temporarily saved in the memory will be sorted and pri[...]

7-20 C OPYING 6 (1) Press [Bind] to set the document bind position. • Press [DuplexCopy]* to return to the duplex copy display . * Not displayed if the duplex printing unit is not installed. (2) Press [Right&Left] or [T op]. (3) Press [Enter]. 7 Press [Enter] twice to return to the standby display . Press [Reset] to cancel the duplex copy set[...]

7-21 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Duplex c opying of a du plex document (2:2) This mode will convert two-sided originals into two-sided documents . * The duplex printing unit is required. 1 Set the front side of the duplex document in the ADF . 2 Press [Copy] to display the Copy standby mode . 3 Press [Others], [DuplexCopy]. N[...]

7-22 C OPYING (2) Press [Right&Left] or [T op]. (3) Press [Enter]. 7 Press [Enter] twice to return to the standby mode. Press [Reset] to cancel the duplex copy settings. 8 Press [Start]. Scan the front side of the duplex document. 9 When the following display is shown, set the document in the correct direction and press [Start]. (See the table [...]

7-23 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Duplex c opying of a on e-sided documen t (1:2) * The duplex printing unit is required. 1 Set the document. 2 Press [COPY] to display the Copy standby mode . 3 Press [Others], [DuplexCopy]. NOTE: Y ou can assign [DuplexCopy] to the soft key . See “Soft keys” on pages 10-2 to 10-6. 4 Press [...]

7-24 C OPYING (2) Press [Right&Left] or [T op]. (3) Press [Enter]. 7 Press [Enter] twice to return to the standby mode. Press [Reset] to cancel the duplex copy settings. 8 Press [Start]. 9 Press [Y es] while the document is being scanned. Selecting [No] will cause one-sided document output. 10 After the document has been scanned, set the next d[...]

7-25 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Card Copy The front and back of an id card or check-sized original can be copied onto one sheet of paper by using the document glass. Two id card-sized originals can be also copied at the same time. Document orientation When copied onto paper When copied onto paper Card Card × 2 P ersonal Che[...]

7-26 C OPYING 3 (1) Select the type of object you want to copy . (2) Press [Advance]. 4 (1) Press [P aper] to select the paper . • Y ou can change the type of object by pressing [Card Copy]. (2) Press [Enter] twice. 5 Press [Start]. 6 Once scanning has completed, turn over all of the placed originals and press [Next Doc]. • The Next Doc setting[...]

7-27 C OPYING 1 2 3 4 5 6 7 8 9 10 11 12 13 C OPYING AI Specifyin g the document size to copy If the document size exceeds the size set, only the default scan range will be copied. T o insure that your job is scanned properly , please adjust the scan range . 1 Set the document. 2 (1) Press [COPY] to display the Copy standby mode . (2) Press [Others[...]

7-28 C OPYING Checki ng the c opy prin t queue If a job is scanned while another job is printing , that job will be reserved in the copy print queue. The copy will be printed based on the order in which it w as scanned. In addition, if the toner or paper runs out while copying, copy reservation can be used in the same wa y if the job has not been c[...]

8 Installing the driver ............................................................................... 8-2 Sending a PC fax .................................................................................... 8-3 Chapt er PC-F ax functi on[...]

8-2 PC-F AX FUNCTION Y ou can send a document from a PC application to a remote fax machine or e-mail location: This process allows you to save time and reduce the paper consumption in your office. Instal ling the driver In order to perform a PC fax, you need to have the PC-F AX driver installed on your PC . The PC-F AX driver is located on the CD[...]

8-3 PC-F AX FUNCTION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 A PC-F AX FUNCTION Sendin g a PC f ax After the PC-F AX driver is installed on your PC, you can send a document directly from your PC to a remote fax machine or e-mail inbox. The following steps provide the basic procedure for sending a PC fax. 1 V erify that your machine is properly connected t[...]

8-4 PC-F AX FUNCTION[...]

9 Installing the driver ............................................................................... 9-2 Printing a document from the PC ......................................................... 9-3 Chapt er PC pr inting[...]

9-2 PC PRINTING Y our machine can be used as a printer , either locally through the USB port or through the network via the Ethernet port. L I N E P H O N E 1 P H O N E 2 L I N E P H O N E 1 P H O N E 2 Instal ling the driver In order to use your machine as a local or network printer you should have the applicable print driver installed on your PC [...]

9-3 PC PRINTING 1 9 3 4 5 6 7 8 9 10 11 12 13 14 A PC PRINTING Printi ng a doc ument fr om the P C After the network or local print driver is installed on your PC , you can printout documents from virtually any PC application. The following steps describe the typical process when printing documents out of Windows-based applications . The exact proc[...]

9-4 PC PRINTING[...]

10 Soft keys ............................................................................................... 10-2 Soft key functions ......................................................................... 10-2 Programming a soft key ............................................................... 10-5 Macro keys ...................................[...]

10-2 S PECIAL FEATURES Soft k eys The soft key is a shortcut key . By assigning frequently used functions to a soft key you can perform instant recall of this feature. The five soft keys can be displayed on the standby mode. Y ou can program the soft keys for the copy , fax and scanner displays . Also, the fax and scanner displays have multiple ta[...]

10-3 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES F ax/I-F ax mode Each tab can have the same set of soft keys or you can customize each tab’ s soft keys . Function name Descriptions F ax Internet fax Reference page Macro Program Use this to perform the macro program.   p.10-7 Resolution* Use this to set the scanning [...]

10-4 S PECIAL FEATURES Scan mode Each scan mode can have the same set of soft keys or you can customize each tab’ s soft keys . Function name Descriptions e-mail F older FTP Reference page Macro Program Use this to ender , edit or perform a macro program.    p.10-7 Doc. Type Use this to set the document type for scanning.    p.5[...]

10-5 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Programmi ng a soft key 1 Press [Setting], [Management], [Soft Key]. 2 Select the standby mode. 3 The machine shows the function currently assigned to the soft key . Select the soft key you want to change .[...]

10-6 S PECIAL FEATURES 4 (1) Select the function you want to assign to a soft key . (2) Press [Enter]. The selected function is assigned to the corresponding soft key . 5 If you want to program another soft key , repeat the procedures from step 3. T o exit the operation, press [Reset]. NOTE: If a function is already set as a soft key , you cannot r[...]

10-7 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Macro keys If you perform the same operation repeatedly , you can automate the operation using a macro. A macro is a series of the several steps grouped together as a single command to accomplish the operation automatically . A macro key can record up to 60 steps . NOTE: • P[...]

10-8 S PECIAL FEATURES 5 Press [Y es] to enter or edit a macro key . • If you want to cancel, press [No] and go back to step 4. 6 P erform the operation you want to register . NOTE: • During the programming , the machine beeps to indecate the machine is in the macro programming mode. • Y ou can register up to 60 steps. When you exceed 60 step[...]

10-9 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES NOTE: The following display will appear when you press [Start]. Press [Y es] to register the operation including the [Start] command. Press [No] to register the operation but exclude the [Start] command. Y ou can use this function as follows: Press [No] while registering the s[...]

10-10 S PECIAL FEATURES Deleting a Macro key 1 In any standby mode, press [Others], [Macro Program], [Enter]. 2 Press [Delete]. 3 Select the macro key you want to delete . 4 Press [Y es] to delete. • If you want to cancel, press [No]. 5 Press [Reset] to return to the standby mode.[...]

10-11 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Changing the Macro key speed Y ou can adjust the Macro key speed. The default setting is “Normal”. 1 In any standby mode, press [Other], [Macro Program], [Enter]. If nothing is registered in “Macro No. ”, you cannot change this setting. 2 Press [Key Speed]. 4 Select t[...]

10-12 S PECIAL FEATURES Editing m acro key title s The Macro key titles can be edited. 1 In any standby mode, press [Others], [Macro Program], [Enter]. 2 Press [Edit Title]. 3 Select the macro key whose title you want to edit. 4 Edit the macro name as you want. • The title can contain up to 60 characters . (F or details on character entry , refer[...]

10-13 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Executing a Macro comma nd 1 In any standby mode, press [Others], [Macro Program]. 2 Press the macro key you want to run. If you want to stop the macro operation in progress , press [Stop].[...]

10-14 S PECIAL FEATURES Progra m one-to uch By registering advanced communications in a program one-touch, you can perform a multi-step operation by simply pressing one key . Y ou can register the following functions: • Delayed transmission • P olling • F-code polling • F-code transmission Delayed transmissions can be combined with any of t[...]

10-15 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES 4 Press [Others]. 5 Select the advanced communication. • If you press [Delayed Tx], go to step 6 of the “Delayed transmissions” on page 10-15. • If you press [P olling], go to step 6 of the “Polling reception” on page 10-16. • If you press [FP olling], go to ste[...]

10-16 S PECIAL FEATURES 8 When you finished the registrastion, press [Enter]. T o return to the standby mode, press [Reset]. P olling rece ption 6 Press [ON]. 7 Press [Enter] to return to the display in step 5. • If performing a delayed transmission, press [Delayed Tx] and proceed to step 6 of “Delayed transmissions”. (See page 10-15.) 8 Pre[...]

10-17 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES F-code tr ansmission 6 Use the numeric keys to enter the sub-address . • The sub-address can contain up to 20 characters , * and/or #. 7 Press [Enter]. 8 Use the numeric keys to enter the password. • The password can contain up to 20 characters , * and/or #. • If the re[...]

10-18 S PECIAL FEATURES F-code poll ing 6 Use the numeric keys to enter the sub-address number . • The sub-address can contain up to 20 characters , * and/or #. 7 Press [Enter]. 8 Use the numeric keys to enter the password. • The password can contain up to 20 characters , * and/or #. 9 Press [Enter] to return to the display in step 5. • When [...]

10-19 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Deleting a program one- touch 1 Press [Setting], [F ax Settings], [Program One-T ouch], [Delate]. 2 Press the program one-touch number you w ant to delete. 3 When the confirmation message appears , press [Y es] to delete. • Press [No] to cancel the deletion. 4 T o delete a[...]

10-20 S PECIAL FEATURES How to us e a program on e-touch Example: When delay ed transmission has been regist ered. 1 Set the document (See page 1-25). 2 Press [F AX] to display the F ax standby mode. 3 Press [Others]. 4 Press [Program One-T ouch]. NOTE: Y ou can assign [Program One-T ouch] to the soft key . See “Soft keys” on page 10-2. 5 Selec[...]

10-21 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES F-code box fea ture F-code in troduction The ITU-T , the United Nations agency that standardizes international telecom- munications, has created the fax industry standard for using subaddressing and password-based communication. With subaddressing , your machine can perform s[...]

10-22 S PECIAL FEATURES Register ing or editing an F-c ode box NOTE: If you want to change an existing F-code box, you first must delete the old box before creating a new one. 1 Press [Setting], [F ax Settings], [F-Code Box], [Enter/Edit]. 2 Select the F-code box you want to register . 3 Select the type of F-code box. 4 Refer to pages 10-23 throug[...]

10-23 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES  If you setup a Security box 5 Press [Secure Box]. 6 Use the numeric keys to enter the sub-address . This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax. • Up to 20 digits can be entered for sub-addresses . Numer[...]

10-24 S PECIAL FEATURES 10 Enter the box name. (1) Press [Box Name]. (2) Enter the box name. • The name can contain up to 16 characters . • F or details on character entry , see “Entering characters”on page 1-10. (3) Press [Enter]. 11 Enter the ITU-T password and hold time as necessary .[...]

10-25 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES  Entering a password (1) Press [P assword]. (2) Enter the password using the numeric keys, then press [Enter]. • Up to 20 digits can be entered for passwords . Numerals, # and * can be entered. • This is the password for ITU-T -compatible F-Code fax transactions. Y ou [...]

10-26 S PECIAL FEATURES  If you setup a Bulletin box 5 Press [Bulletin Box]. 6 Use the numeric keys to enter the sub-address . This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax. • Up to 20 digits can be entered for sub-addresses . Numerals, #, * can be entered. • If you enter an in[...]

10-27 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES  Entering an ITU-T password (1) Press [P assword]. (2) Enter the password using the numeric keys, then press [Enter]. • Up to 20 digits can be entered for passwords . Numerals, # and * can be entered.  Setting protected reception (1) Press [Rx Protect]. • When prote[...]

10-28 S PECIAL FEATURES  Setting auto print (1) Press [Auto Print]. • If [ON] has been selected for auto print, documents received in the bulletin box will be printed automatically when it is received. (2) Select either [ON] or [OFF], then press [Enter].  Setting overwrite (1) Press [OverWrite]. • If you set the overwrite function to [ON][...]

10-29 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES  Setting deletion of documents after transmission (1) Press [Prev] or [Next], then press [Erase Tx Doc]. • When Erase Tx Doc has been set to [ON], the machine erases the document from the box as soon as it sends it. (2) Select either [ON] or [OFF], then press [Enter]. ?[...]

10-30 S PECIAL FEATURES Printing a list of F-co de boxes T o print a list of your F-code boxes, press [Setting], [List], [Other Lists], [F-Code Box], then [Y es]. Printing a list of docu ments stored in F-code box es T o print a list of documents stored in F-code boxes, press [Setting], [List], [Other Lists], [F-Code Doc.], then [Y es]. Deleting an[...]

10-31 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Storing a document in a bulletin box Each bulletin box can hold up to 30 documents . 1 Set the document (See page 1-25). 2 Press [Setting], [Store Doc Settings], [Store]. 3 Press [Bulletin Box Doc.]. 4 Select the F-code box that you want to store the document in.[...]

10-32 S PECIAL FEATURES 5 Use the numeric keys to enter the I.D . code (4 digits) if it has been set. Proceed to step 6 if an I.D . code has not been set. 6 Select the document storage method. • Over Write Overwrites documents in the box. • Add Adds documents to the box. 7 Press [Y es].[...]

10-33 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Printing stored documen ts Y ou can print out documents in the security reception box, documents received in the bulletin boxes and documents stored in the bulletin boxes. If documents have been received into F-code boxes , the F-code reception informa- tion will be printed o[...]

10-34 S PECIAL FEATURES 5 Select the applicable file number . F or security box reception, the procedure will end after step 5. Select “ All stored documents . ” to print out every document stored in this F-code box. 6 Press [Y es]. Any stored or received document will be printed. • Documents in the security reception box will be removed fro[...]

10-35 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Deleting stored documen ts 1 Press [Setting], [Store Doc Settings], [Delete], [Bulletin Box Doc.]. 2 Select the F-code box that contains the document(s) you want to delete . • indicates that there are documents stored in the box. 3 Use the numeric keys to enter the I.D . co[...]

10-36 S PECIAL FEATURES 4 Select the applicable file number . Select “ All stored documents . ” to delete every document stored in this file. 5 Press [Y es] to delete.[...]

10-37 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES Sending a document usin g a subaddres s and passwor d Entering sub-addresses and passwords enables F-code security box transmissions and F-code bulletin box transmissions to be performed. NOTE: First check the sub-address and password for each function registered on the remot[...]

10-38 S PECIAL FEATURES P olling a document using a suba ddress and pa ssword Enter the sub-address and password to retrieve (polling) documents stored on a remote machine’ s bulletin box. NOTE: First check the bulletin box sub-address and password on the remote machine . 1 Press [F AX] to display the F ax standby mode. 2 Press [Others], [Next], [...]

10-39 S PECIAL FEATURES 1 2 3 4 5 6 7 8 9 10 11 12 13 A S PECIAL FEATURES V iewing the page co unters Y ou can check the total number of pages printed on your machine . If duplex print- ing is used, each side of the document will count as one print. Meaning a two-sided document counts as 2 prints . Print T otal Shows the total number of copies, fax[...]

10-40 S PECIAL FEATURES 3 The number of pages used for each function will be displayed. (When [Print T otal] is selected) (When [Print T otal] is selected) 4 Press [Reset] to return to the standby mode.[...]

11 Security features .................................................................................. 11-2 P assco de protection ....................................................................... 11-2 Security reception ......................................................................... 11-3 PIN masking ................................[...]

11-2 R ESTRICTING USE OF THE MACHINE Securi ty featu res Y our machine has a number of security features to keep your fax documents pri- vate, avoid unwanted outside communication and even protect against unauthor - ized machine usage . These security features include: (1) Security reception, (2) PIN masking , (3) Bloc k junk fax, and (4) Departmen[...]

11-3 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE Security reception Security reception tells your machine to keep all received faxes in memory (but not print them). Y ou can print them out later at your convenience. This feature assists with HIPP A compliance. NOTE: T o use this feature, you must[...]

11-4 R ESTRICTING USE OF THE MACHINE 3 (1) Select [ON] to activate security reception and [OFF] to deactivate it. (2) Press [Enter]. 4 If [ON] was selected in step 3, enter the start time. (1) Use [ ] [ ] [ ] [ ] or the numeric keys to enter the security reception start time. (2) Press [Enter]. 5 Press [Reset] to return to the standby mode.[...]

11-5 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE T urning on secu rity r eception in real-time The machine will enter the security reception mode automatically at the prede- termined time. If you want to put the machine into the security reception mode in real-time, you can do this using the foll[...]

11-6 R ESTRICTING USE OF THE MACHINE Prin ting documents stored in me mory 1 Press [Setting], [Store Doc Settings], [Print], [Security Rx Doc]. 2 Use the numeric keys to enter the protect passcode, and then press [Enter]. 3 Press [Y es] to print out documents received during security reception. • Y our machine will print all the documents receive[...]

11-7 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE PIN maski ng T o prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a num - ber . Y our machine’ s PIN masking feature helps you keep that PIN n[...]

11-8 R ESTRICTING USE OF THE MACHINE 3 Select desired mode, and then press [Enter]. Select [OFF] to deactivate the setting . 4 Press [Reset] to return to the standby mode. Register ing the address bo ok (Mode 1) In Mode 1, you must register the PIN into the address book. Transmission will not be possible if a PIN number has not been registered. If [...]

11-9 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE • If y ou press [Enter ] witho ut enter ing the PIN , the mach ine wil l beep a nd displa y “The foll owing d ata is required : PIN”, and t hen ret urn to s tep 2. Press [Reset] to return to the standby mode. Register ing program one- touch k[...]

11-10 R ESTRICTING USE OF THE MACHINE Dialing whe n using the PIN mask  If you select Mode 1 - use the “star” method 1 Set the document. 2 Press [F AX] to display the F ax standby mode. 3 Specify the destination. If the destination was specified using the numeric keys, proceed to step 4. If the destination was specified using the address b[...]

11-11 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE 5 Use the numeric keys to enter the PIN number . Press [Reset] to cancel the settings. 6 Press [Enter]. P erforming a batc h transmi ssion while usin g the PIN mask If you select either Mode 1 or Mode 2 and use Batch Transmission (See page 3-35), [...]

11-12 R ESTRICTING USE OF THE MACHINE 3 Enter * (“star”) and enter the PIN number . 4 Press [Enter] to save the setting . Now you can perform a batch transmission with the PIN masking feature activated. Press [Reset] to return to the standby mode.[...]

11-13 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE Depart ment man agement When the department management setting is activated, the machine reminds each user to enter the department code before sending a document or making copies . With this feature , the fax transaction time and the copy charge c[...]

11-14 R ESTRICTING USE OF THE MACHINE 3 Use [ ] [ ] or the numeric keys to enter the cost per page. 4 Press [Enter]. 5 Press [Reset] to return to the standby mode. Registeri ng department codes Y ou can register up to 100 department codes. 1 Press [Setting], [Management], [Next], [Depart. Management], [Enter/Edit]. 2 Select the department code you [...]

11-15 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE 3 Enter the department code using [ ] [ ] or the numeric keys and then press [Enter]. Up to 9 digits can be entered. 4 Press [Department Name] to register the department name. 5 Enter the department name, and then press [Enter]. • The department[...]

11-16 R ESTRICTING USE OF THE MACHINE Deleting department cod es 1 Press [Setting], [Management], [Next], [Depart. Management], [Delete]. 2 Select the department code you want to delete . 3 Press [Y es] to delete. Press [No] to return to step 2 without deleting the number . 4 T o delete another department code, repeat the procedures from step 2. Pr[...]

11-17 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE T urning departme nt management On 1 Press [Setting], [Management], [Next], [Depart. Management], [Setting]. 2 Press [Copy] to set the department management status for copying , and/or press [F ax] for faxing. [ON] and [OFF] will toggle each time [...]

11-18 R ESTRICTING USE OF THE MACHINE Making Copi es 1 Set the document (See page 1-25). 2 Press [COPY] to display the Copy standby mode . 3 Use [ ] [ ] or the numeric keys to enter the department code. If you press [Back], the department code entry display will disappear . Press [Start] to display it again. 4 Press [Enter]. 5 Press [Start]. If you[...]

11-19 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE Printing a list of depa rtment manage ment settings The department management list includes the following information for each department: • Copy charge ($/page) • Department code • Department name • T otal communication time (in hours, mi[...]

11-20 R ESTRICTING USE OF THE MACHINE Resetting the departmen t counter T o delete the current counts for department management 1 Press [Setting], [Management], [Next], [Depart. Management]. 2 Press [Counter Reset]. 3 Press [Y es] to reset the counter for each department. Press [No] to return to step 2. 4 Press [Reset] to return to the standby mode[...]

11-21 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE T urning depart ment manageme nt protection On/Off This feature protects the department management settings from unauthorized access. After you set it, you will have to enter the passcode to access the department management settings . NOTE: This f[...]

11-22 R ESTRICTING USE OF THE MACHINE Copy p rotectio n Limit the use of your machine to send/receieve only , meaning the copy mode cannot be used: 1 Press [Setting], [Management], [Next], [Copy Protect]. 2 When the protect passcode is set, use the numeric keys to enter the protect passcode and press [Enter]. When it has not been set, proceed to st[...]

11-23 R ESTRICTING USE OF THE MACHINE 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R ESTRICTING USE OF THE MACHINE 4 Press [Enter] to save the setting . If copy protection is active, whenever someone tries to switch the machine to the copy mode, the machine will beep and display “Copy protected”. NOTE: When you set the copy protect to [ON], you cannot use [...]

11-24 R ESTRICTING USE OF THE MACHINE[...]

12 Machine setting menu ......................................................................... 12-2 Copy settings ........................................................................................ 12-3 Accessing the copy settings .......................................................... 12-3 F ax settings .................................[...]

12-2 M ACHINE S ETTINGS Machin e settin g menu By pressing [Setting] on the control panel, you can see the machine setting menu.[...]

12-3 M ACHINE S ETTINGS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI M ACHINE S ETTINGS Copy s ettings The copy settings allow you to customize various copy settings to match your needs . Accessing the copy sett ings 1 Press [Setting], [Copy Settings]. 2 Set or change the selected items . F or details on each setting, refer to the following table: 3 When you a[...]

12-4 M ACHINE S ETTINGS F ax set tings Y ou can customize the fax settings to match your needs . This section describes [Default Settings] and [Other Settings]. F or details on other items, see below . • Program One-T ouch (See page 10-14.) • F ax F orward (See page 3-51.) • Cover P age (See page 3-32.) • Batch Tx Box (See page 3-35.) • F[...]

12-5 M ACHINE S ETTINGS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI M ACHINE S ETTINGS The underlined settings are factory defaults. Function Description Setting Resolution This sets the default setting for the resolution of the document to be scanned. By setting it to a level suitable for the most commonly sent document type, you can reduce the time and effo[...]

12-6 M ACHINE S ETTINGS The underlined settings are the factory defaults. Function Description Setting Redial Attempts This sets the number of times for redial attempts when the destination line is busy . The interval between redial attempts is set at “Redial Interval”. 2–15 times: 2 times Redial Interval This sets the interval between redial[...]

12-7 M ACHINE S ETTINGS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI M ACHINE S ETTINGS Scanne r settin gs Y ou can customize the scanner functions to match your needs . Accessing the default s can settings 1 Press [Setting], [Scanner Settings]. 2 Press [Default Settings]. 3 Set or change the selected items . F or details on each setting, refer to the followin[...]

12-8 M ACHINE S ETTINGS Accessing other scan se ttings 1 Press [Setting], [Scanner Settings]. 2 Set or change the selected items . F or details on each setting, refer to the following table: 3 When you are finished, press [Reset] to return to the standby mode. The underlined settings are the factory defaults . Function Description Setting File Nam[...]

12-9 M ACHINE S ETTINGS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI M ACHINE S ETTINGS Mail s ettings Y ou can customize the mail settings to match your needs . Accessing the mail sett ings 1 Press [Setting], [Mail Settings]. 2 Press [I-F ax] or [e-mail] for the individual settings of internet fax and e-mail. Set or change the selected items . F or details on[...]

12-10 M ACHINE S ETTINGS  When you press [I-F ax] The underlined settings are the factory defaults. Function Description Setting File F ormat Select the default file format for scanning. TIFF-S , TIFF-F , PDF Batch Scan When you set it to [OFF], you can divide the scanned documents into page unit to send it as a separate e-mail respectively . O[...]

12-11 M ACHINE S ETTINGS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI M ACHINE S ETTINGS Manage ment set tings Y ou can customize settings on your machine to match your needs . Accessing the managemen t settings 1 Press [Setting], [Management]. 2 Set or change the selected items using [Prev] and [Next]. F or details on each setting, refer to the following tabl[...]

12-12 M ACHINE S ETTINGS Function Description Setting Sound Settings Y ou can set the various sounds . Buzzer and Key T ouch V olume Y ou can adjust the volume of the various sounds emitted by the machine. Key T ouch T one Y ou can change the tone emitted when pressing the buttons. Different tones can be set for fax, copy and scanner . F ax Ringer [...]

12-13 M ACHINE S ETTINGS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI M ACHINE S ETTINGS Function Description Setting Department Management Y ou can limit who uses the machine for sending faxes and making copies by requiring input of a department code. Also, register the charge per 1 sheet of copy when you collect the copy charge. See “Department manage - me[...]

12-14 M ACHINE S ETTINGS P aper settings Y ou can customize the paper settings to match your needs . Accessing the paper set tings 1 Press [Setting], [P aper Settings]. 2 Set or change the selected items . F or details on each setting, refer to the following table: 3 When you are finished, press [Reset] to return to the standby mode. The underline[...]

13 Lists and journal reports ..................................................................... 13-2 Activity journal .................................................................................... 13-5 Setting the activity journal .......................................................... 13-5 Printing the activity journal manually .......[...]

13-2 R EPORT & L ISTS Lists and jour nal repo rts The following table outlines the lists and journal reports that your machine can print out. Name Description Address Book List Lists the address book numbers, names and fax number/e-mail addresses you have stored. T o print this list, press [Setting], [List], [Address Book], then [Y es]. Group L[...]

13-3 R EPORT & L ISTS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R EPORT & L ISTS Name Description Store Doc. List Prints how much memory eac h stored document is using. T o print this list, press [Setting], [List], [Settings List], [Store Doc List], then [Y es]. Department List Lists total communication time, printed pages of fax reception, total co[...]

13-4 R EPORT & L ISTS Name Description F older Shortcut List Lists each shortcut’ s identifier number , the shortcut name and the link destination. T o print this list, press [Setting], [List], [F older Shortcut], then [Y es]. FTP Shortcut List Lists each shortcut’s identifier number , the shortcut name and the link destination. T o print[...]

13-5 R EPORT & L ISTS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R EPORT & L ISTS Activi ty journ al J ust as a checkbook records your daily financial transactions , your machine keeps an activity journal which records the 100 most recent fax, internet fax and scan to e-mail transactions . The activity journal lists the following information for eac[...]

13-6 R EPORT & L ISTS Printing the activity j ournal manual ly T o print an activity journal immediately without waiting for 100 transmissions to be completed: 1 Press [Setting], [List], [Journal List]. 2 Press [Journal Report]. 3 Select the journal type you want to print. • [Tx Report] prints fax/internet fax/scan to e-mail transmission repo[...]

13-7 R EPORT & L ISTS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R EPORT & L ISTS Setting t he order on th e activity jo urnal Y our machine will list every fax transmission (and attempt) on the activity journal. F or example, if your machine has to redial a call the redials will appear on the journal. If you want to list those activities by the exec[...]

13-8 R EPORT & L ISTS T ransmissio n confirm ation re port Setting t he transmissio n confirmation report Y our ma chi ne ca n p rin t a tr ans mit c onfi rma tio n r epo rt (T CR) af ter se ndi ng a fax or in ter net fa x t o a ny Gr oup 3 fax ma ch ine . The TC R l ist s the fo llo win g i nfo rm ati on for ea ch com mu nic ati on: • Dat[...]

13-9 R EPORT & L ISTS 1 2 3 4 5 6 7 8 9 10 11 12 13 AI R EPORT & L ISTS Stored documen t list Y our machine can print a list of documents stored in memory . It will tell you how much memory each document is using . The list information includes: • Type — The document type, such as “Tx Doc”. • Data (in Kbyte) — How much memory is[...]

13-10 R EPORT & L ISTS Erased documen t notific ation • When documents stored in memory are accidentally erased, a notification will be printed when the power has been restored that outlines the erased documents information. • The following is an example of a received file that has been erased. In addition, “Command erased”, “Erase[...]

14 Maintenance ......................................................................................... 14-2 Cleaning tips ................................................................................. 14-2 Cleaning the scanning area .......................................................... 14-2 Cleaning the ADF rollers .......................[...]

14-2 M AINTENANCE & T ROUBLESHOOTING Mainte nance Cleaning tips T o obtain optimal machine performance please follow these guidelines: • Clean your machine regularly! Dust and dirt, especially around the fax machine’ s air vents can shorten your machine’ s life. • Always unplug the machine before you clean it. • Never spray any cleane[...]

14-3 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI Cleaning the A DF rollers If you are having document feeding issues , try this procedure: 1 Turn off the power and disconnect the power cable from the wall outlet. 2 Open the ADF cover . 3 Use a cloth moistened with a rubber roller clean[...]

14-4 M AINTENANCE & T ROUBLESHOOTING T o clean the char ge wire 1 Open the front cover . 2 Gently pull the blue cleaning rod tow ard you, making sure it fully extends. Then return the rod to its original position. This operation also cleans the print head. Pull the blue rod tow ard you,making sure it fully extends . Return the rod to its origin[...]

14-5 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI Replacing the toner car tridge When the toner runs out, your machine will show “T oner should be replaced” on the display and it will not print until the toner cartridge is replaced. T o replace the toner cartridge: 1 Open the front [...]

14-6 M AINTENANCE & T ROUBLESHOOTING 4 Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hands , gently shake it to distribute the toner evenly inside the car - tridge. NOTE: Do not touch the roller on the toner cartridge. 5 Slide the toner cartridge into the machine firmly until it locks into place . 6 Tu[...]

14-7 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI Replacing the drum cart ridge When the drum is near the end of life, the machine will show “The drum is low” on the display . Y ou should obtain a replacement drum cartridge soon. When the machine shows “Drum should be replaced”,[...]

14-8 M AINTENANCE & T ROUBLESHOOTING 5 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into place . 6 Close the front and side cover .[...]

14-9 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI T roubleshoo ting Document jams Case 1: If a document jams in the ADF , the following display will appear . Also, if a document jam occurs during a quick memory transmission or real time transmission, the following message will print and[...]

14-10 M AINTENANCE & T ROUBLESHOOTING 2 The machine will show which page (i.e ., which page number) is jammed. Clear the document jam and reset the document in the ADF (you do not need to start the entire job over , simply start with the page that was jammed), then press [Start]. NOTE: • If the machine is left idle for 3 minutes , the machine[...]

14-11 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI J am in the documen t feeder 1 Open the ADF cover . 2 Gently remove the document from the ADF . If you cannot remove it, turn the release knob to remove the jammed document. 3 Close the ADF cover , making sure both sides are snapped dow[...]

14-12 M AINTENANCE & T ROUBLESHOOTING J ammed in exit a rea 1 Open the platen cover . Gently pull the jammed document. If you cannot it, open the ADF cover and turn the release knob to remove the jammed document. 2 Close the platen cover and the ADF cover . NOTE: T o prevent document jam, use the document glass for wrinkled or torn docu- ments.[...]

14-13 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI P aper jams If a paper jam occurs, the following display will appear . F ollow these procedures to clear the paper jam. If a paper jam occurs during fax reception, the machine will store the received document into memory and print them [...]

14-14 M AINTENANCE & T ROUBLESHOOTING  Jam in the fuser area  Jam in the paper exit area  If the jammed paper was partially fed and you cannot remove it easily: 3 Open the paper cassette. Pull it out completely , lifting the front part of the cas- sette up to release the cassette from the machine. 4 Carefully remove the jammed paper .[...]

14-15 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI 5 Close the side cover and insert the paper cassette. Lower the rear part of the cassette to align with the the slot of the machine, then insert it.[...]

14-16 M AINTENANCE & T ROUBLESHOOTING Displayed error message s Occasionally , your machine encounters some trouble transmitting or receiving docu- ments . When it does an alarm will sound alerting you to the issue . Y ou can identify the problem with by reading the displayed or printed messages . M e s s a g e o n t h e d i s p l a y Descripti[...]

14-17 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI M e s s a g e o n t h e d i s p l a y Description / Solution Cannot store in a secure box. Y ou tried to store a document in an F-code Secure box. If you need to store documents , use an F-code Bulletin box. Cannot use the same code for[...]

14-18 M AINTENANCE & T ROUBLESHOOTING M e s s a g e o n t h e d i s p l a y Description / Solution Enter the sub-address Y ou tried to create an F-code box without entering a sub-address. Sub-address is a required field. Error The image transfer failed. Check the printed out “Check Massage” to identify the error . F eeder In Use There is a[...]

14-19 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI M e s s a g e o n t h e d i s p l a y Description / Solution Memory overflow . Y ou tried to enter more pages into memory than your machine could store. Memory overflow . Num- ber of stored page: Store these pages? [Y es] [No] Y ou tr[...]

14-20 M AINTENANCE & T ROUBLESHOOTING M e s s a g e o n t h e d i s p l a y Description / Solution P aper size error for XXXX On XXXX Please set paper (YYYY) T o cancel select [Cancel] The cassette/tray selected for printing has no suitable paper for printing the job. Please set the paper indicated in the message and print your job, or press [C[...]

14-21 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI M e s s a g e o n t h e d i s p l a y Description / Solution Rx document stored T o set the security reception to [OFF], first print out the stored security receipted docu- ment. Scanner Adjusting Y our machine’s scanner is preparing[...]

14-22 M AINTENANCE & T ROUBLESHOOTING M e s s a g e o n t h e d i s p l a y Description / Solution The number of the browse results exceeds the limit. Y ou browsed a folder where too many files or folders are located. T o scan to the folder , register the folder as a shortcut using the [Keypad] or select another folder . T o attach files from[...]

14-23 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI “Check Me ssage” printouts When there is a problem with your machine detects an error , it produces an error printout headed by the words “Check Message”. This printout lists the following information about the fax transaction: [...]

14-24 M AINTENANCE & T ROUBLESHOOTING Error cod es Dialing err or s D .0.3 , The remote unit didn’t respond, the call couldn’t be completed or [Stop] D .0.8 w as pressed while dialing. Re-try the call. If your machine repeats the message, call the remote fax unit’s operator and verify that unit is oper - ating properly . D.0.2 The remote [...]

14-25 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI T .3.1 The page counter in your fax machine detected a document feeder error during transmission. Carefully reset the document into the feeder and re-try the call. T .4.1 The telephone line disconnected during transmission because of ex[...]

14-26 M AINTENANCE & T ROUBLESHOOTING Machine e rrors Symptom Suggested solutions The display shows nothing , and the keys are not working. Check that the power switch is turned on. The machine is not activated when the power switch is turned on. Check that the power cord is connected properly . The machine beeps and shows an error message. See[...]

14-27 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI Scanning errors Symptom Suggested solutions Cannot browse a folder / file • Check that your browsing folder / file is in the same segment with your machine. • Check that your folder / file is under a shared folder that name conta[...]

14-28 M AINTENANCE & T ROUBLESHOOTING Copying e rrors Symptom Suggested solutions Cannot make a copy • Make sure that the machine is in copy mode. If not, change to the copy mode by pressing [COPY ]. • Make sure that the document is loaded correctly . If placing the document on the document glass, the side to be copied should be face down. [...]

14-29 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI Local Sca nner errors * Symptom Suggested solutions Cannot scan a document • The TW AIN driver may not be installed properly . Reinstall the printer driver . “ Mu ra te c C ol or TW AI N Sc an n er ” d oe s no t a pp ea r in th e [...]

14-30 M AINTENANCE & T ROUBLESHOOTING Print qua lity problems P ages are blank • The document is loaded incorrectly . Set the document facing up on the ADF or facing down on the document glass.* • The toner cartridge may be defective. Remove the toner cartridge and check it for damage . If the problem persists, replace the toner cartridge. [...]

14-31 M AINTENANCE & T ROUBLESHOOTING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M AINTENANCE & T ROUBLESHOOTING AI Printouts have white and/or black lines ABCDE ABCDE ABCDE ABCDE ABCDE • The ADF glass or rollers of the ADF may be dirty . Clean the ADF glass and/or the rollers of the ADF . (See pages 14-2 to 14-4.) • The drum charge wire may be d[...]

14-32 M AINTENANCE & T ROUBLESHOOTING If you ca nnot solve the problem If you have a problem with your machine that you cannot solve with the information provided in this chapter , contact your local Muratec dealer or call the Muratec Customer Support Center at (800) 347-3296 (from U . S . only). CAUTION: If you detect odd sounds, smoke or odor[...]

AI Specifications ........................................................................................ AI-2 General .......................................................................................... AI-2 F ax ................................................................................................. AI-3 Copy ....................[...]

AI-2 A PPENDIX & I NDEX Specifi cations General Multitasking Quad Access Scanning method Flatbed CCD Printing method LED Acceptable document size (See page 2-10) Document weight (See page 2-10) Printing paper size (See page 2-12) P ower requirement 120 V AC 50/60 Hz. P ower consumption Energy save mode: Approx. 15 W Standby: Approx. 50 Wh (MFX[...]

AI-3 A PPENDIX & I NDEX 1 2 3 4 5 6 7 8 9 10 11 12 13 14 AI A PPENDIX & I NDEX F ax Compatibility ITU-T Group 3 and Super Group 3 Applicable line Public Switched T elephone Network (PSTN) or equivalent Coding method ITU-T -standard MMR, MR, MH and JBIG Modem speed 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,00[...]

AI-4 A PPENDIX & I NDEX Scanner Color/Mono Color or Monochrome Scanning resolution Color: 600 dpi, 300 dpi, 200 dpi, 100 dpi Monochorme: 600 dpi, 300 dpi, 200 dpi Scanning width 8.2 in. (208 mm) Consumabl e items MFX-2030/MFX-1430 Drum cartridge life Approx. 30,000 pages* T oner cartridge life Approx. 16,000 pages* Starter toner cartridge life [...]

AI-5 A PPENDIX & I NDEX 1 2 3 4 5 6 7 8 9 10 11 12 13 14 AI A PPENDIX & I NDEX Index A Activity journal ........................... 13-5 Address book ................................. 2-2 deleting ......................... 2-10, 2-11 how to dial .............................. 2-12 registering/editing 2-4, 2-7, 2-8, 2-9 Attachment ..........[...]

AI-6 A PPENDIX & I NDEX phone dialing type .................. 1-19 time zone ................................ 1-22 TTI (your name) ..................... 1-20 your fax number ..................... 1-21 J Journal report Sorting the job (Line up) ...... 12-12 Journal reports ............................ 13-2 L Lists ...............................[...]

AI-7 A PPENDIX & I NDEX 1 2 3 4 5 6 7 8 9 10 11 12 13 14 AI A PPENDIX & I NDEX T T oner cartridge replacing ................................. 14-5 T ra ns mi ss i on c on fir m at io n r e po rt . 13-8 Troubleshooting .......................... 14-9 TTI ............................................... 3-30 Z Zoom ...........................[...]

AI-8 A PPENDIX & I NDEX[...]