Aastra 9316CW manual

9316CW Installation and User Guide P0857798 04 E UG 9316 Page -3 Wednesday, April 12, 2000 3:13 PM[...]

-2 9316CW Impor tant Tips ‰ W ait for at least two rings to allow the phone to identify a caller and display the caller’ s name and/or number . Y ou will have to subscribe to a Calling Line Identification service to take advanta ge of this featur e . ‰ The 9316CW is able to make and r eceive calls e ven during a power failur e. F eatur es su[...]

Table of Contents Introduction 1 Ke y Descriptions 2 The Set Options list 3 Basic Installation 4 Connecting the handset cord 4 Connecting the line cord 4 Connecting an optional f ax machine or modem 4 Connecting the pow er adaptor 4 Checking y our telephone 5 Desk Mounting 5 Optional W all Mounting 5 Adjusting the Displa y 5 The Set Options K ey 5 [...]

P0857798 04 E UG 9316 Page 0 Wednesday, April 12, 2000 3:13 PM[...]

1 Intr oduction Thank you for purchasing 9316CW telephone. W e think you’ ll find it’ s full of e xciting features. W ith a personal Directory and a Callers list, your ne w telephone is designed to take full adv antage of the latest services offered by your local telephone compan y . When you subscribe to services such as Calling Line Identi?[...]

2 K ey Descriptions ∆ Cycles through eight settings to adjust the display contrast. ¢ Allo ws you to store and access up to 50 numbers and names. ß Stores numbers and names in the Directory and in memory ke ys. ª Allo ws you to mov e up and down an y list such as the Set Options, Direc- tory , Callers List, or Redial List. “ Allo ws you to b[...]

3 ® Alw ays hangs up a call. Also allo ws you to lea ve an y list such as the Set Options List, Callers List, Redial List or Directory . ≈ Allo ws you to access a list of people who called. ∑ Allo ws you to erase memory keys, delete single or all items in the Directory and Callers List as well as the entire Redial List. ˚ Allo ws you to acces[...]

4 Basic Installation This section explains ho w to install your 9316CW telephone. Connecting the handset cor d Connecting the line cor d Attach one end of the handset cord to the handset and the other end to the handset jack. Attach one end of the line cord to jack number 1 and the other end of the line cord to the wall jack. Connecting an optional[...]

5 Chec king y our telephone When you plug in your 9316CW , you may see a message asking you to make a language selection. Follo w the directions on the display to select a language. Y our telephone also runs a test to ensure that the line cords are connected properly . If the test fails, the display prompts you to check the line cord. Mak e sure th[...]

6 Basic Features Making a call Y ou can use the 9316CW to simply make a re gular call, or you can predial a telephone number to ensure it is correct before it is dialed out. Follo w the procedures below to mak e a regular or predialed call. Note : If you ha ve turned on the li ve dial pad option, you will not ha ve to lift the handset or press any [...]

7 Making a Handsfree call Y ou don’t ha ve to use the handset to use your telephone. Instead, you can use Handsfree mode to place a call, or you can switch to Handsfree mode while a call is already in progress. Putting a call on m ute Y ou can turn of f the microphone so that the caller cannot hear you b ut you can still hear the caller . Muting [...]

8 Call W aiting Identification † The 9316CW is capable of displaying Call W aiting Identification information of a second incoming call while you ha ve a call in progress. When you are on a call and you hear the Call W aiting tone, the Call W aiting information is displayed as shown belo w . If you decide you want to speak to the ne w caller , [...]

9 SuperFlash † The SuperFlash feature allo ws either of two telephone e xtensions to acti v ate the link to a Call W aiting call. When a person at either extension presses ˚ , both extensions switch to and speak with the Call W aiting caller as sho wn in the diagrams below . Calls are not disconnected when you press ˚ . If you wish to return to[...]

10 T urning the displa y of Call W aiting Identification on or off Y ou can choose whether or not Call W aiting Identification is displayed on your telephone. Note : T urning the display of Call W aiting Identification on or of f does not turn the feature itself on or of f. When the Call W aiting display is turned off, you will still hear the Ca[...]

11 T urning the ringer on or off Note: Do not lift the handset while you are turning the ringer on or of f. Setting the ring tone and ringer v olume Y ou can choose one of four dif ferent ring tones and set the ringer v olume. Contr olling the ringer volume When the telephone is ringing, you can press the left or right side of the v olume bar √ t[...]

12 Directory The 9316CW stores the numbers and names of up to 50 of your b usiness associates, cli- ents, contacts, and friends in your Directory . Y ou can dial these numbers by selecting them. Names are sorted alphabetically starting with their first character . (If you want your Direc- tory sorted by the last name, enter the last name first.) [...]

13 Saving a memory ke y entry to the Director y Entering Names Y ou can program names to correspond with numbers you ha ve entered into the Directory or a memory ke y . The follo wing paragraphs explain ho w to enter letters using the dial pad. Before you can use the dial pad to enter names, you must first sa v e or edit a number in the Directory [...]

14 Finding items in the Directory Editing in the Directory Deleting items fr om the Directory To find items in the Directory: 1. T o see the Director y heading, press ¢ . 2. T o see the listings that star t with a par ticular letter , press the appropr iate dial pad k ey . Then to see the other listings under that letter , press – . (F or exampl[...]

15 Caller s List † Using the Callers List The 9316CW stores up to 50 calls in the Callers List. Y our telephone logs the number (and name if a vailable) of the caller , when the y last called, and the number of times they tried to reach you. See Callers List display messages on page 26 for a description of the display messages and icons. If the t[...]

16 Editing in the Callers List T o hav e the Callers List sho w local numbers without the area code and internal numbers as extensions, see Entering ar ea codes on page 22. Saving Caller s List numbers to the Directory or a Memory key To edit a number in the Callers List: 1. Press ≈ . 2. Use ª to find the number y ou want to edit. 3. Press any [...]

17 Deleting fr om the Callers List Memory keys Saving n umbers and names in memory ke ys Y ou can sa ve the numbers and names of your customers, b usiness associates, or anyone you call frequently in 9316CW’ s eight memory ke ys. Y ou can store more numbers and names in the Directory . See the Directory on page 12 for more information. Saving fr [...]

18 Labeling the memory keys After programming the memory ke ys, label them with the supplied blank labels and key caps. † Making calls fr om memory keys Note : If the Li ve dial pad option is turned on, you do not ha ve to lift the handset or press any other b utton. Pressing the memory key will automatically dial the number and put the telephone[...]

19 Deleting memory keys Note: The Li ve dial pad option must be turned of f to edit memory keys. (See Selecting the dial pad mode on page 21.) Saving f eatures in memory keys † For easy access, you can sa ve the feature codes of telephone company services in your memory ke ys. This w orks well with network features such as Call Forwarding, Call S[...]

20 Saving a f eature and light in memory keys Y ou can make the set indicator light come on when you turn a feature on and go of f when you turn that same feature of f. Y ou can only do this with one feature, and the feature must ha ve separate On and Of f codes (such as Call Forwarding). For e xample, you may want the light to remind you that you [...]

21 Ad v anced Features Adding a timer ke y Y ou can program any of the memory k eys to be a T imer ke y . Using the call timer The timer ke y is used to time the length of a call. Note: T o sho w the elapsed time of the most recent call (or last call) when you are not on a call, press the T imer ke y . Deleting a timer key Selecting the dial pad mo[...]

22 Entering area codes When you enter an area code or prefix using this feature, your 9316CW telephone will remov e that code or prefix from incoming numbers that are logged in the Callers List. For example, if you enter your area code into this option, all calls in your area code will appear in the Callers List with the area code stripped of f ([...]

23 The Security Numbers f eature The 9316CW is equipped with a Security Numbers feature to keep selected numbers pri- v ate when you dial. When you have entered a secure number using this option, your tele- phone does not display or store the digits that you dial after that secure number . Instead, the numbers that follo w the secure number are rep[...]

24 Displa y messages and lights The 9316CW has a back-lit three-line display that uses icons and messages to gi ve you call information. The Callers List screen A sample Callers List screen is sho wn below . Knowing when y ou have a V oice Mail message The 9316CW’ s set indicator light lets you kno w that your V oice Mail system has a mes- sage f[...]

25 General displa y messages Message What it means Check line cord If there is no dial tone, mak e sure the line cord and handset cord are attached securely . Directory empty Use SAVE to add The Director y remains empty until you add n umbers and names to it. Directory full No changes made The Director y has a 50 entr y limit. If y ou want to add a[...]

26 Callers List displa y messages Message What it means Callers List is empty Y our telephone does not record incoming calls until you sub- scribe to Calling Line Identification ser vice. If y ou do sub- scribe, you ha ve not receiv ed any calls in the list yet or y ou hav e deleted all numbers in the Callers List. Bumped calls=XX XX is the number[...]

27 Learning about the lights The 9316CW’ s set indicator light also alerts you when another e xtension is on the line, the telephone rings, a call is on hold, a feature is on, or the ringer is of f. There is a small red light beside © to sho w you the status of handsfree and mute. Set indicator light messages Handsfree indicator light messages V[...]

28 T r oubleshooting The display is in an alternate language. Y ou can change the display language using the Set Options ke y . See Changing the display language on page 10 for more information. The cursor does not mov e when sa ving in the Directory . The number or name is too long. Numbers can be no longer than 24 digits and names can be no longe[...]

29 Call W aiting Identification inf ormation is not being displayed. Make sure that the Call W aiting Identification information option is enabled, and that you ha ve subscribed to a Call W aiting ID † service. Y ou are unable to call back fr om the Callers List. The Callers List will record the area code of any call, including local calls. Y o[...]

Index A Area codes 22 C Call Display see Calling Line Identification Call Waiting Identification 8 see also Link turning display of on/off 10 Call Waiting Tone see Call Waiting Identification Callers List 6, 15 deleting in 17 dialing long distance 16 display messages 26 editing 16 finding items 15 making a call 15 saving to the Directory 16 setting[...]

Index Long distance 16 M Memory keys 17 deleting 19 editing 18 labeling 18 making calls 18 predialing from 18 saving a feature and light 20 saving features 19 saving from the display 17 saving numbers and names 17 trouble shooting 28 Mute 7 N Names entering 13 O Options list 3 P Pause 2 inserting in a number 17 R Redial list 7 making a call 7 Relea[...]

G ENERAL INQUIRIES If you ha v e read the guide and y ou still ha ve questions, call 1-800-574-1611 in Canada and the USA. In other areas, contact your telephone compan y . © Aastra T elecom Inc., 2000 P0857798 Issue 04 CC1894 Re v 01 P0857798 04 E UG 9316 Page 32 Wednesday, April 12, 2000 3:13 PM[...]