Aastra AastraLink RP CT Cordless manual

Phone User Guide 41-001255-00 Rev 03 6757i C T RP 6753i RP C T Cor dless 6751i RP G o od b y e S e r vices H old Redial Dele t e Sav e S p eak er M u t e G o o db y e H old Redial M u t e O p ti o ns Line 1 Line 2 M u t e Line 1 Line 2 Line 3 G o o d b ye H old Redial O p ti o n s AastraLink RP S olution[...]

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AastraLink RP Phone User Guide 3 Software License Agreement Sof tware License Agreement Aastra T elecom Inc., hereinafter known as "Seller", grants to Customer a personal, worldwide, non-transferable, non-sublicenseable and non-exclusive, restrict ed use license to use Software in object form solely with the Equipment for whi ch the Softw[...]

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Table of Content s AastraLink RP Phone User Guide 5 T able of Content s Software Licen se Agreement ..................................... ...................... ....................... ................... ... 3 Introduction ................... ...................... ....................... ...................... ....................... ...... .....[...]

Table of Contents 6 AastraLink RP Phone User Guide Using Y our 6757i CT RP Cordless Handset .............................. ...................... ......................... 79 Finding the IP Address using the Handset ......... ............... ................ ............... ................ ............... .............. ........... 83 Feature Keys[...]

AastraLink RP Phone User Guide 7 Introduction Introduction Congratulations on your pu rchase of th e AastraLink RP Solution for small to medium-sized businesses! Th e AastraLink RP Solution communicates over an IP Network, allowing you to r eceive and place calls in the same manner as a regular business telephone system. T h e AastraLink RP Solutio[...]

8 AastraLink RP Phone User Guide Introduction The AastraLink RP Administrator Guide - describes how to conf igure the features of the AastraLink RP Solution, including the admini st rator- level settings on the phones. These guides along with release notes, system updates, etc. can be downloaded from our W eb site at www .aastratelecom.com[...]

AastraLink RP Phone User Guide 9 Phone Models Phone Models Any combination of Aastra models 6751i RP , 6753i R P , and 6757i CT RP phones may be used with your AastraLink RP solution. This AastraLink RP Phone User Guide is for all three models. Some features are specific to only one phone mo del, and you need to read the manual carefu lly to see wh[...]

10 AastraLink RP Phone User Guide Phone Models Aastra 6753i RP The 6753i RP telephone features 2 call appearance lines and 4 program m a ble hard keys in addition to the features of the 6751i RP model. Aastra 6753i RP Features • 3-line LCD scr een • 4 pr ogrammable har d keys • 2 call appearance lines with LEDs • Supports up to 8 call appea[...]

AastraLink RP Phone User Guide 11 Phone Models Aastra 6757i CT RP This 6757i CT RP telephone provides y ou with 3 call appearance lines and 12 programmable hard keys, as well as a larg e 12 line LCD screen and a cordless handset. This model supports up to 9 call lin es. Phone Features – 6757i CT RP Ba se Unit • 12 line graphical LCD screen (144[...]

12 AastraLink RP Phone User Guide Phone Models Phone Features – 6757i CT RP Cordless Handse t • 5 line backlit display scr een • 2 multi-functional softkeys • Pr ogrammable function key su pports up to 14 functions • V ibration Alerter • Headset Jack • Desk charging stand[...]

AastraLink RP Phone User Guide 13 Getting Started Getting S t arted AastraLink RP phones m ust be set up and configured prior to the first use. This section describes phone behavior and start up screens yo u may see when your phone is first plugged in, or when it is restarted. Initializing 6751i RP & 6753i RP The AastraLink RP automatical ly be[...]

14 AastraLink RP Phone User Guide Getting Started Phone Screens 6751i RP & 6753i RP Idle Screens 6751i RP & 6753i RP When the phone has successfully updated the configuration and connected to the network, the phone displays the Idle S t ate screen: The Idle S tate screen lists your name, extension (or phone num ber), and day , date, and tim[...]

AastraLink RP Phone User Guide 15 Getting Started Off-Hook Screen 6751i RP & 6753i RP When the phone is off-hook (or you pick up the handset), the screen displays as follows.The " 1 " in the upper corner in the above ex ample indicates the idle screen for the first line appearance. A " 2 " appears for the second line, and so[...]

16 AastraLink RP Phone User Guide Getting Started The 6757i CT RP phone then checks settings and looks for new configuration and firmware updates for the phone from a server . If a new update is found, the phone displays the message “ Updating Configuration ”. This may take a few moment s while the phone downloads the latest updates. Note: Do n[...]

AastraLink RP Phone User Guide 17 Getting Started Phone Screens 6757i CT RP Idle Screen Default 6757i CT RP When the phone has successfully updated the configuration and connected to the network, the phone disp lays the Idle S tate screen. The idle screen is shown whenever your phone is not in use. Note: Y our System Administrator sets up your init[...]

18 AastraLink RP Phone User Guide Getting Started Idle Screen With Sof tkeys Config ured 6757i CT RP If you or your System Administrator have configured softkey function s on your phone, the labels for those functions displa y on the screen. Fo r example, in the following i llustration, " Home " was configured as a speeddial key on the bo[...]

AastraLink RP Phone User Guide 19 Getting Started For example, if you configure a botto m softkey for speed dialing to Home, and th en you pickup the handset, the screen displays the Dial , Conf , and Xfer default softkeys with a Mor e softkey . Y ou can press the More softkey to toggle between the first and second screens to d isplay all configure[...]

20 AastraLink RP Phone User Guide Getting Started Key Descriptions The following table identifies the keys on the key panel of your AastraLink RP phon e that you can use for h andling calls. Notice th at some keys appear only on the specific models indicated. Keys Key Description Goodbye k ey - All models. Ends an active call. The Goodbye key also [...]

AastraLink RP Phone User Guide 21 Getting Started Navigation keys - All models. Pressing the UP and DOWN arrow keys lets you view different status and text messages on the LCD display (if there is more than 1 lin e of st atus/text me ssages). These buttons also let you scroll through menu sele ctio ns, such as the Options List. Pressing the LEFT an[...]

22 AastraLink RP Phone User Guide Getting Started Programmable keys - Model 6753i RP. 6 T op Keys: 2 preset keys and 4 programmable hard keys (up to 6 programmable functions). The following are the default functions for the programmable keys on the 6753i RP phone: 1 - SA VE Allows you to save numbers and/or names to the Directory . Using this key ,[...]

AastraLink RP Phone User Guide 23 Using Microsoft Response Point Assistant Using Microsof t Response Point Assist ant Microsoft Response Point Assistant phone syst em software is designed to be installed on the computer of ea ch phone user . Once in stalled, you can use Assistant to change your personal settings, and notify you on you r computer sc[...]

24 AastraLink RP Phone User Guide Using Microsoft Response Point Assistant T o start the Assistant software and set your phone preferences, do the following. 1. Select S tart > Programs > Micr osoft Response Point Assistant . The Log On screen appears. 2. Enter the extension number you were assigned by the System Administrato r, and select yo[...]

AastraLink RP Phone User Guide 25 Using Microsoft Response Point Assistant Changing Y our Phone Settings With Assist ant Assistant has several main tabs you can click to view different phone setting options. T o change your phone setti ngs usin g Assistant, do the following. 1. Click Settings in the Assistant win dow . 2. The Properties window open[...]

26 AastraLink RP Phone User Guide Using Microsoft Response Point Assistant Y ou can also choose to record your own so und file inst ead of using the computer- generated speech. A sound file can be recorded using your phone handset. Note: The System Admin istrato r ma y also change the spoken name or file used for a user name thr ough the Administra[...]

AastraLink RP Phone User Guide 27 Using Microsoft Response Point Assistant Recording audio from a phone If you are not satisfied w ith the computer -generated speech, you can specify that callers hear a recording after they ask to speak to a user . The recording can be made from any phone extension on the AastraLink RP Solution. T o record and audi[...]

28 AastraLink RP Phone User Guide Using Microsoft Response Point Assistant Using a Prerecorded Sound File Y ou may use an existing sound file if you pr efer . The sound file needs to be recorded in a sound recording application such as W indows Sound Recorder , available in the W indows XP operating system. (W indows V ista in clud es a diff erent [...]

AastraLink RP Phone User Guide 29 Using Microsoft Response Point Assistant Upgrading Assist ant The Microsoft Response Poi nt Assistant phone system softw are must be the same version as the software being used by th e AastraLink RP 500 Base Unit and y our System Administrator . When logging on to Assistant, you may see a message that t he version [...]

30 AastraLink RP Phone User Guide Phone Options via the Aastra Web UI Phone Options via the Aastra W eb UI In addition to setting options on the phone interface, you can customize additional options using the Aastra W eb UI. Both ph one users and phone System Administrators can log on to the Aastra W eb UI, but users are able to access fewer option[...]

AastraLink RP Phone User Guide 31 Phone Options via the Aastra Web UI T o open the Aastra W eb UI for your phone, do the follo win g. Using Assist ant 1. From within the Assistant program select Settings > Phone Settings , and proceed to step 2 below . Using Y our Web Br owser 1. Open your web b rowser , enter the phone’ s IP address or host n[...]

32 AastraLink RP Phone User Guide Phone Options via the Aastra Web UI The Network Status window displays for the IP phone y ou are accessing, as shown here for model 6751i RP . 3. Y ou can logout of the Aastra W eb UI at any time by clicking Log Off .[...]

AastraLink RP Phone User Guide 33 Phone Options via the Aastra Web UI The following categories d isplay in the side menu of the Aastra W eb UI when logged in as a User: S tatus, Operation , Basic Settings . Notice that some options appear only on the specific models indicated. Headings Descriptions S t atus System Information - Displays the network[...]

34 AastraLink RP Phone User Guide Basic Phone Features Basic Phone Features Microsoft t Response Point voice-activated dialing is accessed by picking up the receiver and pressing the bl ue Response Point button . If you aren’ t sure what to say , ask "What can I say?" for a list of options. All calls may be dialed manually , or using th[...]

AastraLink RP Phone User Guide 35 Basic Phone Features T o voice-dial an external call: • Pr ess the Response Point button and say the name of the person you want to contact, followed by either "home," "work," or "mobile." Note: V oice-d ialing for external numbers only works with names and numbers you have enter ed [...]

36 AastraLink RP Phone User Guide Basic Phone Features Advanced V olume Controls for the Headset Mic On the AastraLink RP, there are three opt ions for the head set microphone volume. T o change the volume do the following. 1. Press to enter the Options list. 2. Use 2 to scroll down the list of optio ns to Headset Settings and press 4 to select, or[...]

AastraLink RP Phone User Guide 37 Basic Phone Features Enabling/Disabling Micr ophone and Auto-Answe r T o enable/disable the microphone and/or auto-answer on y our IP phone do the following. 1. From within the Assistant program select Settings > Phone Settings , and logon to the Aastra W eb UI. 2. Click Prefer ences . The Prefer ences window op[...]

38 AastraLink RP Phone User Guide Basic Phone Features Last Number Redial The IP phone has an enhanced redial user in terface that allows a user to quickly redial the last number that was dialed out from the phone. • Pr ess twice to r edial th e last numb er dialed . Note: The last number r edial featur e for th e Redial key is static and is not [...]

AastraLink RP Phone User Guide 39 Basic Phone Features Mute Press the button at any time to mute handset, headset or hand sfree. Th e speaker light flashes slowly and you can hear t he caller , but they cannot hear you. T o switch mute on or off, press . Note: If you place a muted call on hold , the ph one automatically takes the call off mute when[...]

40 AastraLink RP Phone User Guide Basic Phone Features Ending Calls T o end a call, you first need to connect to the call if not already connected ( fo r ex am pl e, i f your caller is o n hold). T o end a connected call, do one of the following. • Pr ess . • Pr ess the line/call appear an ce button of the active call. • Place the handset bac[...]

AastraLink RP Phone User Guide 41 Basic Phone Features V oicemail Indication When you receive a voicem ail message, you are notifie d in one of two ways. • If you opted to Receive messages as attachments to email in the Assistant V oicemail tab, you get an email. • If you opted to Listen to voice messages on a phone in the Assist ant V oicemail[...]

42 AastraLink RP Phone User Guide Basic Phone Features Remote V oicemail Retrieval T o access your voicemail when out of the office, do the following. 1. From an outside phone, dial your office phone number . 2. When connected, if the Automated Recep tionist answers, say "V oicemail" or dial 886; if the receptioni st answers, asked to be [...]

AastraLink RP Phone User Guide 43 Basic Phone Features 2. In the Wit hi n box, specify how man y seconds an d approxi mate rings should pass before the call is forwarded. 3. In the Do the following box, click one of the me thods to speci fy where the forwarded call should go. 4. If you specify that calls should be forwarded to another user , click [...]

44 AastraLink RP Phone User Guide Basic Phone Features Call Park Parking a call is like holding a call, except that it can be picked up on any phone in your office. Response Point supports nine parking spaces for calls. Note: If you place a call intern ally to another employee and that employee parks the call, and then you put the call on hol d, th[...]

AastraLink RP Phone User Guide 45 Basic Phone Features T o import contacts from a contact stor e using Assistant, do the following. 1. On the Settings menu, click Contacts . The Contacts tab opens. 2. Click Import , and th e Import Cont acts dialog appears. 3. Follow the steps listed in the Import Contacts dialog box, and click OK .[...]

46 AastraLink RP Phone User Guide Basic Phone Features 4. Click OK in the User Properties dialog box. Note: Ther e is no r elationship between the contact inform ation that you enter on the Contacts tab and the caller ID informa tion that incoming call notifications display . The phone company pr o vides caller ID information. Adding Cont act s Y o[...]

AastraLink RP Phone User Guide 47 Basic Phone Features 4. Click OK in the User Properties dialog box. Note: Ther e is no r elationship between the contact inform ation that you enter on the Contacts tab and the caller ID informa tion that incoming call notifications display . The phone company pr o vides caller ID information. Deleting Cont act s Y[...]

48 AastraLink RP Phone User Guide Basic Phone Features Call Notification Y ou can display incoming call not ifi cation s in the lower-right corner of your computer screen by setting option s on the Noti fi cation s tab. Y ou'll see call notifications for up to four extension numbers associated wit h your phon e. These notifications include cal[...]

AastraLink RP Phone User Guide 49 Basic Phone Features Phone Directory List The phone Directory List is your personal ph one book, conveniently stored wi thin your phone. Y ou can enter up to 200 entries into the Directory by adding them manually , or by saving the number and name from other lists stored on your phone. Each entry can contain a maxi[...]

50 AastraLink RP Phone User Guide Basic Phone Features If a name is displayed bo t h the number an d name are saved in the Directory . If no name or Unknown Name displays, you can enter the name using the dial pad. 3. Press the Save Key to finish saving the new phone Directory entry . Saving from the Callers and Re dial List s Calls recorded in the[...]

AastraLink RP Phone User Guide 51 Basic Phone Features The following illustration is a reference for model 6753i RP. For models 6753i RP and 6757i CT RP do the following. 1. Press the Save Key . At the " Save to? " prompt , press the Dir ectory Key . 2. Use the dial pad key to enter the number . Note: T o add a one seco nd pa use during n[...]

52 AastraLink RP Phone User Guide Basic Phone Features 6. Press the Save Key to finish. Editing the Directory Directory entries saved in your phone can be T o edit a li sting in your phone D irectory , do the following. 1. Press the Directory Key , or for model 6751i RP press the Services key and scroll to the Directory . 2. Access the entry you wa[...]

AastraLink RP Phone User Guide 53 Basic Phone Features 3. Press the Delete Key . 4. Press the Delete Key again at the prom pt to erase the item. Deleting All Directory Items T o delete all Directory items, do the followi ng. 1. Press the Directory Key , or for model 6751i RP press the Services key and scroll to the Directory . 2. Press the Delete K[...]

54 AastraLink RP Phone User Guide Basic Phone Features The phone display shows you how many callers have been added to the Callers List since you last checked it. The following table explains some of the Callers List icons that appear on y our phone screen. Caller ’ s List Screen Disp lay Accessing the Callers List Using the phone UI you can view[...]

AastraLink RP Phone User Guide 55 Basic Phone Features 5. T o dial the displayed number press , or just lift the handset, or press any line keys. Note: Changes you make to the Ca llers List ar e not saved. Deleting from the Callers List Calls recorded in the Callers List can be deleted indivi duall y , or you can delete all items in the Callers Lis[...]

56 AastraLink RP Phone User Guide Basic Phone Features Y ou can use any spreadsheet application to op en the file for viewing. The fo llowing is an example of a Callers List in a spreadsheet application. This file displays the name, phone number, and the line that the call came in on. T o download the callers list from your phone do th e following.[...]

AastraLink RP Phone User Guide 57 Basic Phone Features Ring T ones The following table identifies the valid settings and default va lues for each type of configuration method. Ring T one Sets In addition to ring tones, you can configure ring tone sets on a global-basis on the IP phone. Ring tone sets consist of tones custo mized for a specific coun[...]

58 AastraLink RP Phone User Guide Basic Phone Features Configuring Ring T ones and T one Set s Ring tones and ring tone sets can be configured using eith er the phone UI, or the Aastra W eb UI. Per-line configuration can only be set using the Aastra W eb UI. Using the Phone UI For global configuration of ring ton es and ring tone sets, do the follo[...]

AastraLink RP Phone User Guide 59 Basic Phone Features For global configuration: 1. In the " Ring T ones " section, select a country from the " T one Set " field. 2. Select a value from the " Global Ring T one " field . Note: See the Ring T one Sets on pa ge 57 for vali d va lues. For per -line con figuration: 1. In th[...]

60 AastraLink RP Phone User Guide Advanced Phone Features Advanced Phone Features Aastra IP phones provide several built-in feat ures valuable to bu siness users such as 3-way conference calling and foreign language suppo rt. Not all features are available for all Aastra IP phone models. Check the model number on you r Aastra IP phone to see which [...]

AastraLink RP Phone User Guide 61 Advanced Phone Features Using the IP Phone UI 1. Press the Options key or press the Service s key and scroll down to the Options list (for model 6751i RP). 2. T o go t o an Option, use 25 to scroll throu gh the li st, or press the number corresponding to the Option . 3. Press the Show softkey , the 4 button, or pre[...]

62 AastraLink RP Phone User Guide Advanced Phone Features 6. For model 6757i CT RP , enter th e text you want displayed beside the key on the phone in the Label field. 7. Click to save yo ur changes. 8. Click Rese t on the left menu. 9. In the Restart Phone field click to restart the IP phone. Note: Pr ogrammable or softkey lines only work as lines[...]

AastraLink RP Phone User Guide 63 Advanced Phone Features T o make a conference call, do the following. 1. Connect to t he first party you wish to include in the conf erence (if not already connected). 2. Press the Conference Key . A new line opens. 3. Enter the extension number , or dial the outside number of the person you wish to add to the conf[...]

64 AastraLink RP Phone User Guide Advanced Phone Features then, after you press Digit 1 on the keyp ad, the prefix number displays on t he phone screen. The phone proceeds to dial the pref ix number auto matically and pauses for you to enter the remaining phone number using the keyp ad on the phone. Y ou can save up to 7 speeddi al num bers on the [...]

AastraLink RP Phone User Guide 65 Advanced Phone Features 5. A t the " Enter Name " prompt, use the dial pad keys to select the letters. Continue to press the number key to access the next letter for that key (i.e. press 2 three times to access C ). Press 4 to move to the next space, or wait a moment and the cursor automatically advances.[...]

66 AastraLink RP Phone User Guide Advanced Phone Features Programmable Keys (6753i RP & 6757i CT RP) Both the 6753i RP and 6757i CT RP models have program mab le keys you can customize using the Aastra W eb UI. Y our 6757i CT RP h as 12 multi-functional so ftkeys: • 6 T op K e ys : pr ogrammable static softkeys with up to 10 pr ogrammable fun[...]

AastraLink RP Phone User Guide 67 Advanced Phone Features 6757i CT RP Bottom Softk eys 6753i RP Programmable Keys There are 2 preset and 4 programmable keys on the 6753i RP phone locat ed to the left of the paper label. Save Key Delete Key Programmable Keys Directory Callers List Transfer Conference[...]

68 AastraLink RP Phone User Guide Advanced Phone Features Y ou can set the programmable keys wit h any of the functions in the following table. Programmable keys can also be set up to qu ickly access features such as Call Return (*69) or V oicemail. Note: Some programmable options on the Aa stra W ebUI may not be supported on AastraLink RP phones. [...]

AastraLink RP Phone User Guide 69 Advanced Phone Features Using the Phone UI to enter a number T o enter a number and name in a programmabl e key for speed dialing, do the following on the phone keypad . 1. Press the Save key . The screen displays " Save to? " 2. Select a Programmable Key you want to save to by pressing it. 3. At the &quo[...]

70 AastraLink RP Phone User Guide Advanced Phone Features Using the Aastra W eb UI to enter a number T o set a program mable key for speeddialing using the Aastra W eb UI, do the following. 1. From within the As sistant program select Settings > Phone Settings , an d logon to the Aastra W eb UI. 2. Click Programmable Keys for model 6753i RP, or [...]

AastraLink RP Phone User Guide 71 Advanced Phone Features If the phone shares a line with other phone s, only the phone that has DND configured is affec ted. Note: Y ou can only configur e DND keys using the Aastr a W eb UI. T o configure a DND key for model 6753i RP or 6757i CT RP, do the following. 1. From within the As sistant program select Set[...]

5. Click to save yo ur changes. 6. Click Operation > Reset . 7. In the Restart Phone field click to restart the IP phone. Setting an XML Key Model 6753i RP and 6757i CT RP phones have a featu re you can enable called "XML" (Extensible Markup Language). XML is a markup language much like HTML. Y our System Administrator can cr eate cust[...]

AastraLink RP Phone User Guide 73 Advanced Phone Features Editing a Programmable Key Y ou can edit a programma ble key on your model 6753i RP or 6757i C T RP from either the IP phone UI or the Aastra W eb UI. Using the Phone UI T o edit a programmable key from the IP phone UI, do the following. 1. Press the Save key . The screen di splays " Sa[...]

74 AastraLink RP Phone User Guide Advanced Phone Features Using the Aastra W eb UI T o edit a programmable key from the Aastra W ebUI, do the following. 1. From within the As sistant program select Settings > Phone Settings , an d logon to the Aastra W eb UI. 2. Click Programmable Keys for model 6753i RP, or Softkeys and XML fo r model 6757i CT [...]

AastraLink RP Phone User Guide 75 Advanced Phone Features Model M670i and M675i Exp ansion Modules The model 6753i RP and 6757i CT RP phones offer optional Expansion Modu les that attach to the right side of the phone, provi ding additional softkeys. Y ou can configure the softkeys using the Aastra W eb UI as you do for the programmable keys on the[...]

76 AastraLink RP Phone User Guide Advanced Phone Features Additional modules (up to 3 total modu les) can be pigg y-b acked to an existing module providing an addition al 108 softkeys with M670is and an additional 180 softkeys with M675is. Y ou conn ect the additional modules to the right side of an existing module. The follow ing figure illus trat[...]

AastraLink RP Phone User Guide 77 Advanced Phone Features 3. Select English (English), Fran cais (Fre nch), Espa nol (Spanish), Deutsch (German), or Italiano (Italian) . Default is Engl ish. Note: All languages may not be available for sel ectio n. The available languages ar e dependant on the language packs currently loaded to the IP phone. Englis[...]

78 AastraLink RP Phone User Guide Advanced Phone Features Spanish German Italian Note: All languages may not be available for sel ectio n. The available languages ar e dependant on the l anguage packs curr ently loaded to the IP phone by your System Administrator . English is the default lan gua ge and cannot be changed or r emoved. 4. Click to sav[...]

AastraLink RP Phone User Guide 79 Using Your 6757i CT RP Cordless Handset Using Y our 6757i CT RP Cordless Handset Described here are various 6757i CT RP co rdless handset key fun ctio ns, and how they help you make and manage your calls and caller inform ati on. 6757i CT RP Handset Key Panel The following illustration and tabl e identi fy the keys[...]

80 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset When in an idle state, pressing the Menu key  of the handset presents the following list of options. Once in the menu list the user can scroll up Ï and d own  using the scrolling keys to see each option. Note: The display r eturns to idle if no ac tion or activity is ini[...]

AastraLink RP Phone User Guide 81 Using Your 6757i CT RP Cordless Handset Pressing Select while viewing this option brings up a list of base and pai red handsets available for intercom. T o select a handset or base to intercom, navigate to the desired handset or the base using the  key or the Ï key . Then press the Call soft key . Shortcut to an[...]

82 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset Call timer When the call timer is enabled, the timer st arts from the first call and continues until all calls have been released. Note: The call timer is not usable for cal l accounting since the timer continue s to incr ement even when th e call is on hold. Vib ra te The V [...]

AastraLink RP Phone User Guide 83 Using Your 6757i CT RP Cordless Handset Finding the IP Address using the Handset T o find the IP address of the phone Base Unit usin g the handset , do th e following. 1. Press the  key to enter the Option s List when the phone is not in use. 2. Use the scroll keys  and Ï to scroll to the Network option. 3. Pr[...]

84 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset • A newly r egister ed handset or handset that was out-of-range during the pr ogramming needs to perform an "off-hook and on-hook" sequ ence in or der for the newly pr ogrammed function to be broadcast. Simply pr ess the v key fr om the idle state to go off-hook. [...]

AastraLink RP Phone User Guide 85 Using Your 6757i CT RP Cordless Handset T o program the feature k eys on your 6757i CT RP Base Station and all paired handsets, do the following. 1. From within the As sistant program select Settings > Phone Settings , an d logon to the Aastra W eb UI. 2. Click Handset Key s . The Cordless Handset Feature Key Co[...]

86 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset Handset Icons and St atus Messages Screen Icons St at us Messages Handset Keys Sof tkeys ( { or } ) Y our 6757i CT RP cordless handset has 2 so ftkeys directly under the LCD display . The softkey menus change depending on the phone’ s state, displaying rel evant softkeys on[...]

AastraLink RP Phone User Guide 87 Using Your 6757i CT RP Cordless Handset This handset is equ ipped with an auto-hol d feature. While on an active call, pressing any other line key results in the current line being placed on hold and the new line being seized. Release Key ( y ) The release key is a multi-purpos e key with the following uses: • T [...]

88 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset Battery Charging The handset is powered by a nickel metal hyb rid bat tery pack, which must be charg ed using the provided handset cradle. T o install and charge the battery , do the followi ng. 1. Slide open the cover of the battery compartment. 2. Place the battery pack in [...]

AastraLink RP Phone User Guide 89 Using Your 6757i CT RP Cordless Handset Directory List on the Cordless Handset Entering Characters and Numbers During alphanumeric entry , the volume contro l keys become edit keys. They are used to provide backspace and forw ard-space capability to the unit. For Backspace/Erase, press the Lower end of the volume b[...]

90 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset Continued Editing in Lower Case T ext mod e Then Switch to Upp er Case T ex t Mode Cycle Edit Mode Back to Lower Case and Finish Address Entry Adding to Handset Directory The handset Directory can st ore up to 50 na mes and numbers, wh ich are displayed in alphabetical order [...]

AastraLink RP Phone User Guide 91 Using Your 6757i CT RP Cordless Handset Callers List on th e Cordless Handset The Callers List stores the last 50 calls r eceived. Items are stored in chronological order with new items being first in the list. Each call received is stored , no collapsing of records, and can be deleted or saved to a directory . Old[...]

92 AastraLink RP Phone User Guide Using Your 6757i CT RP Cordless Handset Making Calls from th e Cordless Handset Pre-dialing a Number Press the v key to obtain dial to ne and use the Keypad to dial the number . Y ou can also make a call by pre-dialling a number . Pr e-dialling lets you view a number before you dial. If the number is correct, press[...]

AastraLink RP Phone User Guide 93 Using Your 6757i CT RP Cordless Handset In the figure below , the left screen depicts a call that is public. The user can press the Private soft key at any time to make the call private – i.e. no extensions allowed to join. In the right screen, the right pointing tri angle indicates the current call is in public [...]

94 AastraLink RP Phone User Guide Pairing and Unpairing Cordless Handsets Pairing and Unp airing Cordless Handset s Pairing Y our Handset All 6757i CT RP handsets must be paired to a Base Station. This is performed from both the base and the cordless handset. Succes sful pairing adds the handset name to the handset list on the base and synchronize [...]

AastraLink RP Phone User Guide 95 Pairing and Unpairing Cordless Handsets 5. Select Hset pairing Note: If the handset has alr eady been pair ed, the softkey is labelled Remove instead of Pair . Ensure the handset being paired is within close proximity to the base. It is recommended that the handset be within 3 feet from the 6757i CT R P base. Note:[...]

96 AastraLink RP Phone User Guide Pairing and Unpairing Cordless Handsets Upon success or failure of pairing, one of the following displays on the handset and base, respectively: Successful Pairing Failed Pairing of Handset Pairing Failed Display Pairing Successful Display Unp airing Y our Handset Unpairing of the handset can be done from either th[...]

AastraLink RP Phone User Guide 97 Pairing and Unpairing Cordless Handsets 3. Select Remove . 4. Select Done . The following is displayed on the screen. Upon success or failure of un pairing, one of the following screen is displayed on the base: Failed Handset Removal Successful Handset Removal 5. If required, on the 6757i CT RP cord less han dset p[...]

98 AastraLink RP Phone User Guide Pairing and Unpairing Cordless Handsets 6. Select Hset pairing Note: If the handset is not pair ed, the softkey is labelled as Pair instead of Remove . 7. Press the softkey for Remove . Upon success or failure of un pairing, one of the following screen is displayed on the handset: Successful Removal Failed Removal [...]

AastraLink RP Phone User Guide 99 Defining an Emergency Dial Plan Defining an Emergency Dial Plan Public telephone networks in countries arou nd the wo rld have a single emergency telephone number (emergency services numbe r) that allows a caller to contact local emergency services for assistance when re quired. The emergency telephone number may d[...]

100 AastraLink RP Phone User Guide Troubleshooting T roubleshooting What if my phone is not listed on the L AN? If your System Administrator doesn’t see the phone that you have connected to the LAN and to a power source, there may be one or more of the foll owin g issues: • The device is not secur ely plugged into a power source (or the electri[...]

AastraLink RP Phone User Guide 101 Troubleshooting Why are some of the options in As sist ant unavailable? Unavailable options are set using Administra tor . T o make changes to these options, contact the phone System Adm in istrat or . Why can’t I use the lines I set through the Web UI? If you are using softkeys (model 67 57i CT RP) or programma[...]

Why doesn't the Response Point confirma tion promp t fill in the name of the person I asked to voice dial? If you use voice dialing to say (for example), "Call D enise Sm ith at work," the confirmation prompt should say , "Diali ng De nise Smith at work." However , if the text-to-speech feature in W indows XP is not workin [...]

AastraLink RP Phone User Guide 103 Limited Warranty Limited W arranty Aastra T elecom warrants t his product against defect s and malfunctions during a one (1) year period from the date of original purc hase. If there is a de fect or mal function, Aastra T elecom shall, at its option, and as the exclusive remedy , either repair or replace the telep[...]

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Index AastraLink RP Phone User Guide 105 Index Numerics 3-way calling 62 6751i RP about 9 features 9 idle screens 14 6753i RP about 10 features 10 idle screens 14 6757i CT RP about 11 base unit, features 11 handset, features 12 idle screen 17, 19 plugging in the phone 15 A Aastra 6751i RP about 9 features 9 idle screens 14 Aastra 6753i RP about 10 [...]

Index 106 AastraLink RP Phone User Guide E emergency dial plan, defining 99 expansion modules 75 F flash key 71 forwarding calls 42 G getting started 13 H handset backlight 82 call key 79 call privacy 92 call time 8 2 callers list 91 custom name 81 directory list 89 ending calls 93 feature key about 87 activation 86 description 83 guidelines 83 pro[...]

Index AastraLink RP Phone User Guide 107 I intercom call s 36 IP address of the phone 30 K key descriptions 20 L language overview 76 specifying on IP phone 76 limited warranty 103 line, programmable key 61 line, softkey 61 M M670i 75 M675i 75 microphone, enabli ng/disabling 37 mute key 39 N network disconnected screen 19 O options on cordless hand[...]

Index 108 AastraLink RP Phone User Guide S save key 22 saving names and numbers 49 setting line keys 61 speakerphone, using 35 speed dial 68 speeddial prefix for 63 setting 63 starting up the phone 13, 15 system requirements 7 V voicemail 39, 40 configuring 40 indication 41 remote retrieval 42 retrieval 41 W warranty , limited 103 X XML service 72[...]

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If you’ve read this owne r’s manual and consulted the Troubleshooting section and still have problems, pleas e visit our Web site at www.aast ra.com, or call 1-800-574-1611 for technica l assistance. Mi cr os of t® Re sp on se P oi nt ™ is a trademark of Microsof t Corporation. © Aastra Telecom Inc. 2008 41-001 255-00 Rev 03[...]