Adobe InDesign CS4 manual

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iii Last updated 11/16/2011 Contents Chapter 1: What’s new What’s new (CS5.5) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What’s new (CS5) . . . . . . . . . . . . . . . . . . . . . . . .[...]

iv USING INDESIGN Contents Last updated 11/16/2011 Chapter 6: Styles Paragraph and character styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198 Drop caps and nested styles . . . . . . . . . . . . . . . . . . . . . . . [...]

v USING INDESIGN Contents Last updated 11/16/2011 Chapter 12: Graphics Understanding graphics formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369 Importing files from other applications . . . . . . . . . . . . . . . . . [...]

vi USING INDESIGN Contents Last updated 11/16/2011 Page transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 556 Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

1 Last updated 11/16/2011 Chapter 1: What’s new Important: This page provides a list of features in InDesign CS5.5 and InDesign CS5. This page does NOT tell you how to use these features. For more information about any of the new features, click the corresponding links provided. What’s new (CS5.5) The CS5.5 Design Standard Feature Tour on Adobe[...]

2 USING INDESIGN What’s new Last updated 11/16/2011 Object Export options Object export options are used to specify export parameters required when you export to different formats such as EPUB, HTML, or accessible PDFs. Object export options are applied to both text frames and graphic frames, as well as groups. Object export options are specified[...]

3 USING INDESIGN What’s new Last updated 11/16/2011 Paragraph Style dialog box with Export Tagging options See “ Map styles to export tags (CS5.5) ” on page 201 Integration with Adobe Digital Publishing Suite To create richly designed, interactive publications for tablet devices, InDesign includes Folio Builder and Overlay Creator panels. You[...]

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24 USING INDESIGN Workspace Last updated 11/16/2011 About view modes You can change the visibility of the document window using the Mode buttons at the bottom of the toolbox or by choosing commands from the View > Screen Mode menu. When the toolbox is displayed in a single column, you can select view modes by clicking the current mode button and[...]

25 USING INDESIGN Workspace Last updated 11/16/2011 • When you select text inside a frame, the Control panel displays either character or paragraph options. Click the paragraph and character icons on the left side of the Control panel to determine whether paragraph or character options are displayed. If your monitor size and resolution allows, th[...]

26 USING INDESIGN Workspace Last updated 11/16/2011 • Choose Dock At Top, Dock At Bottom, or Float from the Control panel menu. Customize the Control panel 1 Choose Customize from the Control panel menu locatedd on the right side of the Control panel. 2 Specify options that you want to display or hide, and then click OK. About the Navigator panel[...]

27 USING INDESIGN Workspace Last updated 11/16/2011 Open Documents As Tabs When this option is deselected, documents you create or open appear as floating windows rather than tabbed windows. Enable Floating Document Window Docking If this option is selected, you can dock floating documents with each other as tabbed windows. If this option is desele[...]

28 USING INDESIGN Workspace Last updated 11/16/2011 2 Choose the menu set from the Set menu, and then click OK. Edit or delete a custom menu set 1 Choose Edit > Menus. 2 Choose the menu set from the Set menu, and then do one of the following: • To edit a menu set, change the visibility or color of menu commands, click Save, and then click OK. [...]

29 USING INDESIGN Workspace Last updated 11/16/2011 More Help topics “ Default keyboard shortcuts ” on page 692 “ Scripting ” on page 649 Change the active shortcut set 1 If you want the shortcut set to be active for all documents, make sure that no documents are open. 2 Choose Edit > Keyboard Shortcuts. 3 Select a shortcut set in the Se[...]

30 USING INDESIGN Workspace Last updated 11/16/2011 6 In the Context list, select the context in which you want the keyboard shortcut to function. The context ensures that the shortcut performs the way you intended. For example, you can assign Ctrl+G to merge table cells (Table context) and Ctrl+G to insert special characters (Text context). Note: [...]

31 USING INDESIGN Workspace Last updated 11/16/2011 Open the Tool Hints panel (choose Window > Utilities > Tool Hints) to see which shortcut and modifier keys work with the selected tool. Display the toolbox ❖ Choose Window > Tools. Display tool options ❖ Double-click a tool in the toolbox. This procedure works only for some tools, suc[...]

32 USING INDESIGN Workspace Last updated 11/16/2011 Hidden tools menu Select tools temporarily 1 When one tool is selected, hold down the keyboard shortcut of a different tool. 2 With the keyboard shortcut still held down, perform an action. 3 Release the keyboard shortcut to return to the previous tool. For example, if the Gap tool is selected, ho[...]

33 USING INDESIGN Workspace Last updated 11/16/2011 Gallery of selection tools More Help topics “ Selecting objects ” on page 402 Gallery of drawing and type tools Selection tool lets you select entire objects. Direct Selection tool lets you select points on a path or contents within a frame. Page tool lets you create multiple page sizes within[...]

34 USING INDESIGN Workspace Last updated 11/16/2011 More Help topics “ Understanding paths and shapes ” on page 340 Gallery of transformation tools More Help topics “ Transforming objects ” on page 408 Erase tool lets you delete points on a path. Line tool lets you draw a line segment. Rectangle Frame tool lets you create a square or rectan[...]

35 USING INDESIGN Workspace Last updated 11/16/2011 Gallery of modification and navigation tools Viewing the workspace Zoom in and out Use the Zoom tool or the Zoom commands to magnify the size of documents. More Help topics “ Keys for tools ” on page 692 Zoom in or out • To zoom in, select the Zoom tool and click the area you want to magnify[...]

36 USING INDESIGN Workspace Last updated 11/16/2011 In Mac OS, you can display the zoom percentage in the status bar by hiding the application bar (Window > Application Bar). In Windows, you cannot hide the application bar. • To zoom in or out, press Alt (Windows) or Option (Mac OS) while using the mouse scroll wheel or sensor. • To magnify [...]

37 USING INDESIGN Workspace Last updated 11/16/2011 • Press Page Up or Page Down. • Use the mouse scroll wheel or sensor to scroll up and down. To pan left or right, press Ctrl (Windows) or Command (Mac OS) as you use the mouse scroll wheel or sensor. Turn pages InDesign makes it easy to jump from page to page in a document. For example, just a[...]

38 USING INDESIGN Workspace Last updated 11/16/2011 • To close all windows for all open documents, press Shift+Ctrl+Alt+W (Windows) or Shift+Command+Option+W (Mac OS). Use anti-aliasing for smoothing edges Anti-aliasing smooths the jagged edges of type and bitmap images by softening the color transition between edge pixels and background pixels. [...]

39 USING INDESIGN Workspace Last updated 11/16/2011 In the Control panel and the Transform panel, you can duplicate the selected object and apply the calculation to the duplicate (instead of the original). Enter the calculation and press Alt+Enter (Windows) or Option+Return (Mac OS). More Help topics “ Enter values in panels and dialog boxes ” [...]

40 USING INDESIGN Workspace Last updated 11/16/2011 For a video tutorial about using ConnectNow, see Using ConnectNow to share your screen (7:12) . (This demonstration is in Dreamweaver.) Setting preferences About preferences and defaults Preferences include settings such as panel positions, measurement options, and display options for graphics and[...]

41 USING INDESIGN Workspace Last updated 11/16/2011 If you use the same page size and language for most of your documents, you can change these defaults with no document open. For example, to change the default page size, close all documents, choose File > Document Setup, and select a desired page size. To set a default dictionary, close all doc[...]

42 USING INDESIGN Workspace Last updated 11/16/2011 • Creating object styles. (See “ Object styles ” on page 213.) • Creating table and cell styles. (See “ Table and cell styles ” on page 307.) • Creating PDF export presets. (See “ Customize Adobe PDF presets ” on page 505.) • Creating print presets. All the attributes in the Pr[...]

43 USING INDESIGN Workspace Last updated 11/16/2011 3 Do one of the following: • To save the recovered data, choose File > Save As, specify a location and a new filename, and click Save. The Save As command keeps the recovered version that includes the automatically recovered data; the word [Recovered] disappears from the title bar. • To dis[...]

44 Last updated 11/16/2011 Chapter 3: Layout For detailed information and instructions, click the links below. Creating documents For detailed information and instructions, click the links below. Create new documents Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid s[...]

45 USING INDESIGN Layout Last updated 11/16/2011 Facing Pages Select this option to make left and right pages face each other in a double-page spread , such as for books and magazines. Deselect this option to let each page stand alone, such as when you’re printing flyers or posters or when you want objects to bleed in the binding. After you’ve [...]

46 USING INDESIGN Layout Last updated 11/16/2011 Document and guides in Normal View Mode A. Spread (black lines) B. Page (black lines) C. Margin guides (magenta lines) D. Column guides (violet lines) E. Bleed area (red lines) F. Slug area (blue lines) Document window notes: • Lines of other colors are ruler guides which, when present, appear in t[...]

47 USING INDESIGN Layout Last updated 11/16/2011 Create a document using a preset 1 Do one of the following:. • Choose File > Document Preset > [name of preset] . (Hold down Shift while choosing the preset to create a new document based on the preset without opening the New Document dialog box.) • Choose File > New > Document, and t[...]

48 USING INDESIGN Layout Last updated 11/16/2011 Change document setup, margins, and columns After you create a document, you may change your mind about how you want it set up. For example, you may want single pages instead of facing pages, or you may want to change the page size or margin settings. Change document setup Changing options in the Doc[...]

49 USING INDESIGN Layout Last updated 11/16/2011 Dragging a column guide to create unequal column widths To create columns with unequal gutters, create evenly spaced ruler guides and then drag individual guides to the desired location. (See “ Create ruler guides ” on page 56.) Rulers and measurement units For detailed information and instructio[...]

50 USING INDESIGN Layout Last updated 11/16/2011 Vertical ruler using inches (left), and custom 12-point increments (right) Setting custom ruler increments in the vertical ruler is useful for lining up a ruler’s major tick marks with a baseline grid. More Help topics “ Grids ” on page 54 “ Keys for selecting and moving objects ” on page 6[...]

51 USING INDESIGN Layout Last updated 11/16/2011 Baseline Shift Controls the increment for shifting the baseline using the keyboard shortcuts. Kerning/Tracking Controls the increment for kerning and tracking using the keyboard shortcuts. 8 Click OK. You can also change ruler units by right-clicking (Windows) or Control-clicking (Mac OS) a ruler and[...]

52 USING INDESIGN Layout Last updated 11/16/2011 Adjust the zero point When you move the zero point, it moves to the same relative location in all spreads. For example, if you move the zero point to the top left corner of the second page of a page spread, it will appear in that position on the second page of all other spreads in the document. ❖ D[...]

53 USING INDESIGN Layout Last updated 11/16/2011 After you use the Measure tool to measure an item, the line or lines remain visible until you take another measurement or select a different tool. Measure the distance between two points 1 Make sure the Info panel is visible (Window > Info). 2 Select the Measure tool . (Click and hold the Eyedropp[...]

54 USING INDESIGN Layout Last updated 11/16/2011 The Info panel displays the number of words and characters in the story or the selected text. If any text is overset, a “+” sign appears, followed by a number representing the overset characters, words, or lines. View additional Info panel options ❖ Choose Show Options in the Info panel menu. D[...]

55 USING INDESIGN Layout Last updated 11/16/2011 You can set up a baseline grid for a frame by using the Text Frame Options. (See “ Change text frame properties ” on page 131.) 1 Choose Edit > Preferences > Grids (Windows) or InDesign > Preferences > Grids (Mac OS). 2 Specify a baseline grid color by choosing a color in the Color me[...]

56 USING INDESIGN Layout Last updated 11/16/2011 5 Do one of the following, and click OK: • To put the document and baseline grids behind all other objects, make sure that Grids In Back is selected. • To put the document and baseline grids in front of all other objects, deselect Grids In Back. To put guides behind all other objects, you can als[...]

57 USING INDESIGN Layout Last updated 11/16/2011 Guides in the document window A. Spread guide B. Page guide More Help topics “ Layers ” on page 78 “ Customize the pasteboard and guides ” on page 47 Create a ruler guide 1 Make sure that both rulers and guides are visible, make sure the correct spread is targeted, and view the document in No[...]

58 USING INDESIGN Layout Last updated 11/16/2011 Create a set of evenly spaced page guides 1 If the document contains multiple layers, click a layer name in the Layers panel to target the layer. 2 Choose Layout > Create Guides. 3 For Number, type a value to specify the number of rows or columns you want to create. 4 For Gutter, type a value to s[...]

59 USING INDESIGN Layout Last updated 11/16/2011 Select ruler guides Unselected ruler guides appear light blue by default. Selected ruler guides are highlighted in their layer color. When a guide is selected, the Reference Point icon in the Control panel changes to or , representing the selected guide. • To select a single ruler guide, use the Se[...]

60 USING INDESIGN Layout Last updated 11/16/2011 You can set the current magnification as the view threshold for new ruler guides by pressing Alt (Windows) or Option (Mac OS) as you drag the ruler guides you’ve selected. Lock or unlock ruler guides • To lock or unlock all ruler guides, choose View > Grids & Guides > Lock Guides to sel[...]

61 USING INDESIGN Layout Last updated 11/16/2011 Note: The Snap To Guides command controls both snapping to guides and snapping to the baseline grid. 2 To specify the snap-to zone, choose Edit > Preferences > Guides & Pasteboard (Windows) or InDesign > Preferences > Guides & Pasteboard (Mac OS), type a value for Snap To Zone, an[...]

62 USING INDESIGN Layout Last updated 11/16/2011 Tips for using Smart Guides ❖ Smart Guides take effect only on page items and intersections that are in the current page view. If you have many objects on a page and are trying to align an object to another object or objects in particular, zoom in on that area specifically.If you don’t want Smart[...]

63 USING INDESIGN Layout Last updated 11/16/2011 • Select Show Vertically to display spreads in one vertical column. Deselect this option to allow spreads to be displayed side-by-side. • Select Show Thumbnails to display thumbnail representations of the content of each page or master. (This option is not available if certain options are selecte[...]

64 USING INDESIGN Layout Last updated 11/16/2011 Create color labels for page thumbnails You can assign colored labels to the page thumbnails in the Pages panel. For example, you can use color labels to indicate the status of the pages, such as a green label for complete spreads, a yellow label for spreads being worked on, and a red label for unsta[...]

65 USING INDESIGN Layout Last updated 11/16/2011 Duplicate a page or spread ❖ In the Pages panel, do one of the following: • Drag the page range numbers under a spread to the New Page button. The new spread appears at the end of the document. • Select a page or spread, and then choose Duplicate Page or Duplicate Spread in the Pages panel menu[...]

66 USING INDESIGN Layout Last updated 11/16/2011 4 Choose the destination document name from the Move To menu. 5 For Destination, choose where you want to move the pages, and specify a page if necessary. 6 If you want to remove the pages from the original document, select Delete Pages After Moving. Note: When you copy pages between documents, their[...]

67 USING INDESIGN Layout Last updated 11/16/2011 Adding a page to a spread using the Pages panel Note: You can include up to ten pages in a spread. When you have reached the limit, the black vertical bar will not appear. Redistribute pages You can redistribute a spread’s pages to match the Facing Pages setting in the File > Document Setup dial[...]

68 USING INDESIGN Layout Last updated 11/16/2011 Rotating the spread A. Before rotating spread B. Rotated spread view C. Rotate icon in Pages panel For a video tutorial on rotating the spread view, see www.adobe.com/go/lrvid4031_id . 1 In the Pages panel, select the page or spread that you want to rotate. 2 Do any of the following: • From the Pag[...]

69 USING INDESIGN Layout Last updated 11/16/2011 When transforming objects, keep in mind that you’re working on a rotated page view. For example, if you’re editing a table on a rotated spread view, changing the “left” side of the table will change what appears to be the top of the table in the rotated view. Before you output the file or sen[...]

70 USING INDESIGN Layout Last updated 11/16/2011 Orientation Select a landscape or portrait page orientation. Enable Layout Adjustment Select this option if you want the objects on the page to be adjusted automatically when the page size changes. See “ About automatic layout adjustment ” on page 86. Show Master Page Overlay Select this option t[...]

71 USING INDESIGN Layout Last updated 11/16/2011 Master items (top left) appear behind page objects on the same layer (bottom left); moving a master item to a higher layer (top right) moves it in front of all objects on lower layers (bottom right). Tips and guidelines for masters • You can compare alternative design ideas by creating a variety of[...]

72 USING INDESIGN Layout Last updated 11/16/2011 • For Number Of Pages, type a value for the number of pages you want in the master spread (as many as ten). Create a master from an existing page or spread • Drag an entire spread from the Pages section of the Pages panel to the Masters section. • Select a spread in the Pages panel and choose S[...]

73 USING INDESIGN Layout Last updated 11/16/2011 Edit the layout of a master You can edit the layout of master pages at any time; changes you make are automatically reflected on all pages with that master applied. For example, any text or graphic you add to a master will appear on document pages to which the master is applied. Note: When you overri[...]

74 USING INDESIGN Layout Last updated 11/16/2011 Applying a master to a page (left) and applying a master to a spread (right) Apply a master to multiple pages ❖ Do one of the following: • In the Pages panel, select the pages to which you want to apply a new master. Then press Alt (Windows) or Option (Mac OS) as you click a master. • Choose Ap[...]

75 USING INDESIGN Layout Last updated 11/16/2011 Copy or move a master to another document 1 Open the document you want to add the master to. Then open the document with the master you want to copy. 2 In the Pages panel of the source document, do either of the following: • Click and drag the master spread to the destination document’s window to[...]

76 USING INDESIGN Layout Last updated 11/16/2011 Override a master item 1 Make sure the master item can be overridden. You can override a master item only if Allow Master Item Overrides On Selection is selected in the Pages panel menu for that item. 2 Do either of the following: • To override specific master items on a document page, press Ctrl+S[...]

77 USING INDESIGN Layout Last updated 11/16/2011 • To remove all master overrides from a spread, in the Pages panel, target the spread (or master spread) from which you want to remove all master overrides. Choose Edit > Deselect All to make sure that no objects are selected. In the Pages panel, choose Remove All Local Overrides in the Pages pa[...]

78 USING INDESIGN Layout Last updated 11/16/2011 Layers About layers Each document includes at least one named layer. By using multiple layers, you can create and edit specific areas or kinds of content in your document without affecting other areas or kinds of content. For example, if your document prints slowly because it contains many large grap[...]

79 USING INDESIGN Layout Last updated 11/16/2011 More Help topics “ Show or hide frame edges ” on page 85 Create layers 1 Choose Window > Layers. 2 To create a new layer, do any of the following: • To create a new layer above the selected layer, click the New Layer button. • To create a new layer below the selected layer, hold down Ctrl [...]

80 USING INDESIGN Layout Last updated 11/16/2011 Add objects to layers Any new object is placed on the target layer , the layer currently displaying the pen icon in the Layers panel. Targeting a layer also selects it. If multiple layers are selected, targeting one of them doesn’t change the selection, but targeting a layer outside the selection d[...]

81 USING INDESIGN Layout Last updated 11/16/2011 Dragging objects from one layer to another • To select all objects on a specific layer, hold down Alt (Windows) or Option (Mac OS) as you click a layer in the Layers panel. • To move or copy objects to another layer, use the Selection tool to select one or more objects on a document page or maste[...]

82 USING INDESIGN Layout Last updated 11/16/2011 2 Select objects and choose Edit > Copy or Edit > Cut. 3 In the Layers panel, click the other layer to target it. 4 Choose Edit > Paste. Duplicate a layer When you duplicate a layer, you copy its contents and settings. The duplicate layer then appears above the original layer in the Layers p[...]

83 USING INDESIGN Layout Last updated 11/16/2011 By default, text continues to wrap around objects on hidden layers. To ignore text wrap settings for hidden objects, choose Layer Options from the Layers panel menu, and then select the Suppress Text Wrap When Layer Is Hidden option. ❖ Do any of the following: • To hide or show one layer at a tim[...]

84 USING INDESIGN Layout Last updated 11/16/2011 • To delete multiple layers, hold Ctrl (Windows) or Command (Mac OS) while you click the layers to select them. Then drag the layers from the Layers panel to the Delete icon or choose Delete Layers from the Layers panel menu. • To delete all empty layers, choose Delete Unused Layers in the Layers[...]

85 USING INDESIGN Layout Last updated 11/16/2011 Because a frame is just a container version of a path, you can do anything to a frame that you can do to a path, such as add a color or a gradient to its fill or stroke, or edit the shape of the frame itself with the Pen tool. You can even use a frame as a path, or a path as a frame, at any time. Thi[...]

86 USING INDESIGN Layout Last updated 11/16/2011 Types of placeholders A. Graphics frame placeholder B. Text frame placeholder For example, you might use any of these strategies: • Draw text frames using the Type tool, and draw graphics frames using the drawing tools. Thread empty text frames together so that importing final text takes just one s[...]

87 USING INDESIGN Layout Last updated 11/16/2011 The Layout Adjustment feature produces more predictable results when a layout is tightly based on a framework of margins, page columns, and ruler guides, and where objects are snapped to guides. Results are less predictable when objects don’t adhere to margins, columns, and guides, or when extraneo[...]

88 USING INDESIGN Layout Last updated 11/16/2011 Layout Adjustment options Enable Layout Adjustment Select this option so that layout adjustment will occur whenever you change page size, page orientation, margins, or columns. Snap Zone Type a value to specify how near an object must be to the closest margin guide, column guide, or page edge to snap[...]

89 USING INDESIGN Layout Last updated 11/16/2011 3 In the page number text frame, add any text that will come before or after the page number (such as “Page “). 4 Position the insertion point where you want the page number to appear, and then choose Type > Insert Special Character > Markers > Current Page Number. 5 Apply the master pag[...]

90 USING INDESIGN Layout Last updated 11/16/2011 A single InDesign document can contain up to 9,999 pages, but page numbers can be as large as 99,999. (For example, you can correctly number a 100-page document that starts on page 9,949.) By default, the first page is a recto (right) page numbered 1. Odd-numbered pages always appear on the right; if[...]

91 USING INDESIGN Layout Last updated 11/16/2011 Define section numbering By default, page and chapter numbers in a book are numbered consecutively. Using Numbering & Section Options, you can restart page numbering at a specified page, add prefixes to page numbers, and change the numbering style of both pages and chapters. You can define a sect[...]

92 USING INDESIGN Layout Last updated 11/16/2011 Display absolute or section numbering in the Pages panel The Pages panel can display absolute numbering (labeling all pages with consecutive numbers, starting at the first page of the document) or section numbering (labeling pages by section, as specified in the Section Options dialog box). Changing [...]

93 USING INDESIGN Layout Last updated 11/16/2011 Section prefix in document window A. Section prefix in the page box at the bottom of the document window B. Section marker and prefix on the page itself Style (Document Chapter Numbering) Choose a chapter-numbering style from the menu. This chapter style is used throughout the document. Automatic Cha[...]

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292 USING INDESIGN Tables Last updated 11/16/2011 You can also copy and paste tabbed text across a selection of table cells. This technique is a great way to replace content while preserving formatting. For example, suppose you want to update the content of a formatting table in a monthly magazine. One possibility is to link to an Excel spreadsheet[...]

293 USING INDESIGN Tables Last updated 11/16/2011 You can add header and footer rows when you create the table. You can also use the Table Options dialog box to add header and footer rows and change how they appear in the table. You can convert body rows to header or footer rows. Header rows repeated once per frame To number tables sequentially, su[...]

294 USING INDESIGN Tables Last updated 11/16/2011 Selecting and editing tables Select table cells, rows, and columns When you select part or all of the text in a cell, that selection has the same appearance as would text selected outside a table. However, if the selection spans more than one cell, the cells and their contents are both selected. If [...]

295 USING INDESIGN Tables Last updated 11/16/2011 Before and after selecting table • Drag the Type tool across the entire table. You can also select a table in the same way you select an anchored graphic—place the insertion point immediately before or after a table, and then hold down Shift while pressing the Right Arrow key or Left Arrow key, [...]

296 USING INDESIGN Tables Last updated 11/16/2011 Insert a row or column by dragging When adding columns, if you drag more than one and one-half times the width of the column being dragged, new columns are added that have the same width as the original column. If you drag to insert only one column, that column can have a narrower or wider width tha[...]

297 USING INDESIGN Tables Last updated 11/16/2011 More Help topics “ Keys for tables ” on page 695 Move within a table using Tab • Press Tab to move to the next cell. If you press Tab in the last table cell, a new row is created. For information on inserting tabs and indents in a table, see “ Format text within a table ” on page 301. • [...]

298 USING INDESIGN Tables Last updated 11/16/2011 2 Choose Table > Convert Table To Text. 3 For both Column Separator and Row Separator, specify the separators you want to use. For best results, use a different separator for columns and rows, such as tabs for columns and paragraphs for rows. 4 Click OK. When you convert a table to text, the tabl[...]

299 USING INDESIGN Tables Last updated 11/16/2011 Editing tables in Story Editor A. Table icon B. Overset text C. Overset graphic • To expand or collapse the table in Story Editor, click the triangle to the left of the table icon at the top of the table. • To determine whether the table is sorted by rows or columns, right-click (Windows) or Ctr[...]

300 USING INDESIGN Tables Last updated 11/16/2011 More Help topics “ Table strokes and fills ” on page 304 Creating and Formatting Tables video Resize columns, rows, and tables You can resize columns, rows, and tables using a number of different methods. More Help topics “ Change the alignment of a table within a frame ” on page 296 Resize [...]

301 USING INDESIGN Tables Last updated 11/16/2011 Note: If the table spans more than one frame in a story, you cannot use the pointer to resize the entire table. Distribute columns and rows evenly 1 Select cells in the columns or rows that should be the same width or height. 2 Choose Table > Distribute Rows Evenly or Distribute Columns Evenly. C[...]

302 USING INDESIGN Tables Last updated 11/16/2011 Insert tabs into a table cell When the insertion point is in a table, pressing Tab moves the insertion point to the next cell. However, you can insert a tab within a table cell. Use the Tabs panel to define tab settings in the table. Tab settings affect the paragraph in which the insertion point is [...]

303 USING INDESIGN Tables Last updated 11/16/2011 Merge cells You can combine two or more cells in the same row or column into a single cell. For example, you can merge the cells in the top row of the table to create a single cell to be used for the table title. 1 Using the Type tool , select the cells you want to merge. 2 Choose Table > Merge C[...]

304 USING INDESIGN Tables Last updated 11/16/2011 Table strokes and fills About table strokes and fills You can add strokes and fills to your tables in a number of ways. Use the Table Options dialog box to change the stroke of the table border, and to add alternating strokes and fills to columns and rows. To change the strokes and fills of individu[...]

305 USING INDESIGN Tables Last updated 11/16/2011 2 Choose Table > Cell Options > Strokes And Fills. 3 In the proxy preview area, specify which lines will be affected by stroke changes. For example, if you want to add a heavy stroke to the outside lines but not to the inside lines of the selected cells, click an inside line to deselect it. (S[...]

306 USING INDESIGN Tables Last updated 11/16/2011 Add diagonal lines to a cell 1 Using the Type tool , place the insertion point in or select the cell or cells in which you want to add diagonal lines. 2 Choose Table > Cell Options > Diagonal Lines. 3 Click the button for the type of diagonal line you want to add. 4 Under Line Stroke, specify [...]

307 USING INDESIGN Tables Last updated 11/16/2011 2 For Alternating Pattern, select the type of pattern you want to use. Select Custom if you want to specify a pattern; for example, one column with a thick black line followed by three columns with thin yellow lines. 3 Under Alternating, specify the fill options for both the first pattern and the ne[...]

308 USING INDESIGN Tables Last updated 11/16/2011 Using cell styles in table styles When you create a table style, you can specify which cell styles are applied to different regions of the table: header and footer rows, left and right columns, and body rows. For example, for the header row, you can assign a cell style that applies a paragraph style[...]

309 USING INDESIGN Tables Last updated 11/16/2011 Change how styles are listed in the panel • Select Small Panel Rows to display a condensed version of the styles. • Drag the style to a different position. You can also drag styles to groups that you create. • Choose Sort By Name from the panel menu to list the styles alphabetically. Define ta[...]

310 USING INDESIGN Tables Last updated 11/16/2011 3 In the Load Styles dialog box, make sure that a check mark appears next to the styles you want to import. If any existing style has the same name as one of the imported styles, choose one of the following options under Conflict With Existing Style, and then click OK: Use Incoming Style Definition [...]

311 USING INDESIGN Tables Last updated 11/16/2011 Edit table and cell styles One of the advantages of using styles is that when you change the definition of a style, all of the tables or cells formatted with that style change to match the new style definition. 1 Do one of the following: • If you don’t want the style to be applied to a selected [...]

312 USING INDESIGN Tables Last updated 11/16/2011 Override table and cell styles After you apply a table or cell style, you can override any of its settings. To override a table style, you can change options in the Table Options dialog box. To override a cell, you can change options in the Cell Options dialog box or use other panels to change the s[...]

313 Last updated 11/16/2011 Chapter 10: Long document features Creating book files Create a book file A book file is a collection of documents that can share styles, swatches, master pages, and other items. You can sequentially number pages in booked documents, print selected documents in a book, or export them to PDF. One document can belong to mu[...]

314 USING INDESIGN Long document features Last updated 11/16/2011 More Help topics “ Synchronize book documents ” on page 315 Manage book files Each open book file appears on its own tab in the Book panel. If multiple books are open at the same time, click a tab to bring that book to the front and access its panel menu. Icons in the Book panel [...]

315 USING INDESIGN Long document features Last updated 11/16/2011 Open a book file in Explorer or Finder 1 In the books panel, select a document. 2 From the books panel menu, choose Reveal In Explorer (Windows) or Reveal In Finder (Mac OS). A browser window opens that displays the selected file. Synchronize book documents When you synchronize docum[...]

316 USING INDESIGN Long document features Last updated 11/16/2011 Selected style source 2 Make sure that the items you want copied from the style source are selected in the Synchronize Options dialog box. 3 In the Book panel, select the documents you want to synchronize with the style source document. If no document is selected, the entire book wil[...]

317 USING INDESIGN Long document features Last updated 11/16/2011 Convert documents in a book file 1 Open the book file in InDesign CS5. 2 In the Book panel menu: • If you want the original documents to be overwritten during conversion, select Automatic Document Conversion. • If you want to keep the original documents and save the converted doc[...]

318 USING INDESIGN Long document features Last updated 11/16/2011 Change page and chapter numbering options for each document 1 Select the document in the Book panel. 2 Choose Document Numbering Options in the Book panel menu, or double-click the document’s page numbers in the Book panel. 3 Specify the page, section, and chapter numbering options[...]

319 USING INDESIGN Long document features Last updated 11/16/2011 Print or output a book file One advantage of using a book file is that you can use a single command to output—for print, preflight, package, or export to EPUB or PDF—selected booked documents or the entire book. 1 In the Book panel, do one of the following: • To output specific[...]

320 USING INDESIGN Long document features Last updated 11/16/2011 • You can create paragraph styles for the table of contents’ title and entries, including tab stops and leaders, if desired. You can then apply these paragraph styles when you generate the table of contents. • You can create character styles to format the page numbers and the c[...]

321 USING INDESIGN Long document features Last updated 11/16/2011 If paragraphs that are to be included in the table of contents appear in different stories on the same page, their order in the TOC is determined by their position on the page. 1 Do one of the following: • If you’re creating a table of contents for a single document, you may want[...]

322 USING INDESIGN Long document features Last updated 11/16/2011 Create a TOC style 1 Choose Layout > Table Of Contents Styles. 2 Click New. 3 Type a name for the TOC style you are creating. 4 In the Title box, type a title for your TOC (such as Contents or List of Figures ). This title will appear at the top of the table of contents. To specif[...]

323 USING INDESIGN Long document features Last updated 11/16/2011 You can specify a character that separates an entry and page number, as well as a style to apply to a character. Sort Entries in Alphabetical Order Select this option to sort table of contents entries in the selected style alphabetically. This option is useful for creating simple lis[...]

324 USING INDESIGN Long document features Last updated 11/16/2011 Table of contents with dot leaders 1 Create a paragraph style with a tab leader. (See “ Create a paragraph style with a tab leader ” on page 324.) 2 To update the table of contents settings, do one of the following: • Choose Layout > Table Of Contents Style. Select a TOC sty[...]

325 USING INDESIGN Long document features Last updated 11/16/2011 Update a table of contents 1 Open the document containing the table of contents. 2 Do any of the following: • To make changes to table of contents entries, edit your document or booked documents, not the table of contents story itself. • To change the formatting applied to the ta[...]

326 USING INDESIGN Long document features Last updated 11/16/2011 For a video tutorial on creating an index, see www.adobe.com/go/vid0220 . Tips for creating an index Creating a well-planned and complete index can help make the information in your document immediately accessible to your readers. Here are a few guidelines to consider: • Think abou[...]

327 USING INDESIGN Long document features Last updated 11/16/2011 The following codes appear in place of page references to indicate index entries that may not be included in the generated index. You may need to choose Update Preview in the Index panel to view the codes. PB Indicates index entries on the pasteboard. These entries will not appear in[...]

328 USING INDESIGN Long document features Last updated 11/16/2011 Creating a topic list before you add index entries is optional. Each time you create an index entry, its topic is automatically added to the topic list for future use. By default, topics you add to the Topics list do not appear in the Reference list, which displays only the topics th[...]

329 USING INDESIGN Long document features Last updated 11/16/2011 Index panel in Reference mode A. Entry B. Subentry C. Page reference D. Cross-reference An index marker is inserted at the beginning of the word in which text is selected or at the insertion point. You can view index markers by choosing Type > Show Hidden Characters. More Help top[...]

330 USING INDESIGN Long document features Last updated 11/16/2011 Index entry in the Topic Levels box (left) and resulting appearance in the Index (right) • Double-click any topic in the list box at the bottom of the dialog box. 7 To change the way an entry is sorted in the final index, use the Sort By boxes. For example, to sort the topic de la [...]

331 USING INDESIGN Long document features Last updated 11/16/2011 To prepare a list for indexing, separate each item you want to be indexed with any of the following: a return, a soft return (Shift + Return key), a tab, a right-indent tab (Shift + Tab), a semicolon, or a comma. The indexing shortcut adds a marker in front of each entry and places a[...]

332 USING INDESIGN Long document features Last updated 11/16/2011 Edit an index entry To change a topic (such as renaming it or applying a new sort order) and automatically update all entries that use that topic, use the Index panel in Topic mode. To change one entry at a time, use Reference mode. In Reference mode, you can also add cross-reference[...]

333 USING INDESIGN Long document features Last updated 11/16/2011 Two types of cross-references A. Cross-reference to related information (See also) B. Cross-reference to an equivalent term (See) When you create a cross-reference in InDesign, you can also select a cross-reference prefix. “See” and “See also” are static text. When you choose[...]

334 USING INDESIGN Long document features Last updated 11/16/2011 For a video tutorial on creating an index, see www.adobe.com/go/vid0220 . 1 Do one of the following: • If you’re creating an index for a single document, you may want to add a new page at the end of the document. • If you’re creating an index for multiple documents in a book,[...]

335 USING INDESIGN Long document features Last updated 11/16/2011 Include Index Section Headings Select this option to generate section headings consisting of alphabet characters (A, B, C, and so on) representing the section that follows. Include Empty Index Sections Select this option to generate section headings for all letters of the alphabet, e[...]

336 USING INDESIGN Long document features Last updated 11/16/2011 2 Make sure the items you want sorted are selected. 3 To determine the type of language script used, click the item under Header Type and choose a different option from the menu. For example, for Cyrillic, you can choose Russian, Belarusian, Bulgarian, or Ukrainian. For Chinese, you [...]

337 USING INDESIGN Long document features Last updated 11/16/2011 to open either the Pinyin Entry dialog box or Stroke Count Entry dialog box. You can edit the fields and click OK. Repeat this process for each topic level. Manage an index After you set up your index and add index markers to your document, you can manage your index in a variety of w[...]

338 USING INDESIGN Long document features Last updated 11/16/2011 3 Choose Go To Selected Marker in the Index panel menu. The insertion point appears to the right of the index marker. You can then press Shift+Left Arrow to select the marker for cutting, copying, or deleting. Capitalize index entries The Capitalize dialog box provides a global solut[...]

339 USING INDESIGN Long document features Last updated 11/16/2011 Select markers 1 Choose Type > Show Hidden Characters. 2 Place the insertion point next to the marker. 3 Holding down Shift, press the Left Arrow or Right Arrow key to select a marker. You can also locate markers using different methods. For example, you can locate an index marker[...]

340 Last updated 11/16/2011 Chapter 11: Drawing Understanding paths and shapes Types of paths and shapes You can create paths and combine them in a variety of ways in InDesign. InDesign creates the following types of paths and shapes: Simple paths Simple paths are the basic building blocks of compound paths and shapes. They consist of one open or c[...]

341 USING INDESIGN Drawing Last updated 11/16/2011 Components of a path A. Selected (solid) endpoint B. Selected anchor point C. Unselected anchor point D. Curved path segment E. Direction line F. Direction point Paths can have two kinds of anchor points: corner points and smooth points. At a corner point , a path abruptly changes direction. At a s[...]

342 USING INDESIGN Drawing Last updated 11/16/2011 About direction lines and direction points When you select an anchor point that connects curved segments (or select the segment itself), the anchor points of the connecting segments display direction handles , which consist of direction lines that end in direction point s. The angle and length of t[...]

343 USING INDESIGN Drawing Last updated 11/16/2011 Drawing with the line or shape tools Draw basic lines and shapes 1 In the toolbox, do one of the following: • To draw a line or shape, select the Line tool , the Ellipse tool , the Rectangle tool , or the Polygon tool . (Click and hold the Rectangle tool to select either the Ellipse or Polygon to[...]

344 USING INDESIGN Drawing Last updated 11/16/2011 • Hold down Ctrl (Windows) or Command (Mac OS) and press arrow keys to change the spacing between the frames. 3 Release the mouse button. If you want to use the arrow keys to change the number of sides or star inset while using the Polygon tool, press the Spacebar while holding down the mouse but[...]

345 USING INDESIGN Drawing Last updated 11/16/2011 Anchor points are set down as you draw with the Pencil tool; you do not determine where they are positioned. However, you can adjust them once the path is complete. The number of anchor points set down is determined by the length and complexity of the path and by tolerance settings in the Pencil To[...]

346 USING INDESIGN Drawing Last updated 11/16/2011 4 After you begin dragging, hold down Ctrl (Windows) or Command (Mac OS). The Pencil tool displays a small merge symbol to indicate you’re adding to the existing path. 5 Drag onto the endpoint of the other path, release the mouse button, and then release the Ctrl or Command key. Note: For best re[...]

347 USING INDESIGN Drawing Last updated 11/16/2011 Drawing with the Pen tool Draw straight line segments with the Pen tool The simplest path you can draw with the Pen tool is a straight line, made by clicking the Pen tool to create two anchor points. By continuing to click, you create a path made of straight line segments connected by corner points[...]

348 USING INDESIGN Drawing Last updated 11/16/2011 The first anchor point appears, and the Pen tool pointer changes to an arrowhead. (In Photoshop, the pointer changes only after you’ve started dragging.) 3 Drag to set the slope of the curve segment you’re creating, and then release the mouse button. In general, extend the direction line about [...]

349 USING INDESIGN Drawing Last updated 11/16/2011 5 Continue dragging the Pen tool from different locations to create a series of smooth curves. Note that you are placing anchor points at the beginning and end of each curve, not at the tip of the curve. Alt-drag (Windows) or Option-drag (Mac OS) direction lines to break out the direction lines of [...]

350 USING INDESIGN Drawing Last updated 11/16/2011 Drawing a straight segment followed by a curved segment (part 1) A. Straight segment completed B. Positioning Pen tool over endpoint (the Convert Point icon appears only in Illustrator and InDesign) C. Dragging direction point 3 Position the pen where you want the next anchor point; then click (and[...]

351 USING INDESIGN Drawing Last updated 11/16/2011 Drawing a curved segment followed by a straight segment (part 2) C. Positioning Pen tool over existing endpoint D. Clicking endpoint E. Clicking next corner point Draw two curved segments connected by a corner 1 Using the Pen tool, drag to create the first smooth point of a curved segment. 2 Reposi[...]

352 USING INDESIGN Drawing Last updated 11/16/2011 • (Illustrator only) Select the Lasso tool, and drag around the anchor points. Shift-drag around additional anchor points to select them. Select path segments Do any of the following: • Select the Direct Selection tool , and click within 2 pixels of the segment, or drag a marquee over part of t[...]

353 USING INDESIGN Drawing Last updated 11/16/2011 Adjust the position or shape of curved segments 1 With the Direct Selection tool, select a curved segment, or an anchor point on either end of the curved segment. Direction lines appear, if any are present. (Some curved segments use just one direction line.) 2 Do any of the following: • To adjust[...]

354 USING INDESIGN Drawing Last updated 11/16/2011 Note: In Illustrator, if you extend a path that ends in a smooth point, the new segment will be straight. • To create a smooth point, position the Pen tool where you want to end the new curved segment, and drag. Connect two open paths 1 Using the Pen tool, position the pointer over the endpoint o[...]

355 USING INDESIGN Drawing Last updated 11/16/2011 2 Select the Pen tool, the Add Anchor Point tool, or the Delete Anchor Point tool. 3 To add an anchor point, position the pointer over a path segment and click. To delete an anchor point, position the pointer over an anchor point and click. In Illustrator, you can add anchor points to a path by sel[...]

356 USING INDESIGN Drawing Last updated 11/16/2011 Clicking smooth point to create corner point • To convert a corner point without using direction lines to a corner point with independent direction lines, first drag direction lines out of a corner point (making it a smooth point). Release the mouse button, and then drag either direction line. ?[...]

357 USING INDESIGN Drawing Last updated 11/16/2011 Split a path using the Scissors tool 1 (Optional) Select the path to see its current anchor points. 2 Select the Scissors tool and click the path where you want to split it. When you split the path in the middle of a segment, the two new endpoints appear on top of the other, and one endpoint is sel[...]

358 USING INDESIGN Drawing Last updated 11/16/2011 • Hold down Shift as you click the anchor points you want to select. 2 Position the pointer over the anchor point or path segment that you want to act as a focal point (that is, a point that pulls the selected path segments), and click the anchor point or path segment. 3 Drag the highlighted anch[...]

359 USING INDESIGN Drawing Last updated 11/16/2011 Note: If you want to change the stroke’s color, use the toolbox and Swatches panel. See “ Apply color ” on page 465. More Help topics “ Change the color, gradient, or stroke of text ” on page 255 Stroke panel options Miter Limit Specifies the limit of point length to stroke width before a[...]

360 USING INDESIGN Drawing Last updated 11/16/2011 • Start and end shapes are sized in proportion to the stroke weight. However, adding a start or end shape does not change the length of the path. • Start and end shapes automatically rotate to match the angle of an endpoint’s direction line. • Start and end shapes appear at endpoints of ope[...]

361 USING INDESIGN Drawing Last updated 11/16/2011 4 Enter a name for the stroke style. 5 For Type, select one of the following: • Dash to define a style with dashes spaced at regular or varying intervals. • Striped to define a style with one or more parallel lines. • Dotted to define a style with dots spaced at regular or varying intervals. [...]

362 USING INDESIGN Drawing Last updated 11/16/2011 Save custom stroke styles You can save custom stroke styles for use in other InDesign documents. Save a custom stroke style 1 In the Stroke panel menu, choose Stroke Styles. 2 Select a custom stroke style and click Save. Note: You cannot save or edit the default stroke styles (enclosed in square br[...]

363 USING INDESIGN Drawing Last updated 11/16/2011 Use Live Corners With Live Corners, you can apply corner effects to rectangular frames by clicking the yellow box that appears on the frame and dragging. In addition, you can apply a different corner effect and a different corner radius to each corner. 1 Select a rectangular frame, and click the ye[...]

364 USING INDESIGN Drawing Last updated 11/16/2011 • Apply a gradient, or add contents that span multiple paths. Although you can also apply a gradient across multiple objects using the Gradient tool, applying a gradient to a compound path is often a better method because you can later edit the entire gradient by selecting any of the subpaths. Wi[...]

365 USING INDESIGN Drawing Last updated 11/16/2011 You can fill a hole created by a subpath or turn a subpath into a hole. Using the Direct Selection tool, select a point on the subpath you want to change. Then select Object > Paths > Reverse Path or click Reverse Path in the Pathfinder panel. Change holes to fills in a compound path The dire[...]

366 USING INDESIGN Drawing Last updated 11/16/2011 Pathfinder panel A. Original objects B. Add C. Subtract D. Intersect E. Exclude Overlap F. Minus Back Add Traces the outline of all objects to create a single shape. Subtract Objects in the front “punch holes” in the backmost object. Intersect Creates a shape from overlapping areas. Exclude Ove[...]

367 USING INDESIGN Drawing Last updated 11/16/2011 Gradient applied to a compound shape (left) compared to gradient applied to one part of the compound shape (right) 1 Choose Window > Object & Layout > Pathfinder to open the panel. 2 Select the objects you want to combine in a compound shape. 3 Click a button (such as Add) in the Pathfind[...]

368 USING INDESIGN Drawing Last updated 11/16/2011 Working with text outlines A. Type character before conversion to text outline B. Text outline with image pasted into it C. Text outline used as a text frame Because converted text outlines become sets of compound paths, you can edit individual subpaths of converted outlines by using the Direct Sel[...]

369 Last updated 11/16/2011 Chapter 12: Graphics Understanding graphics formats Choosing the right graphics format InDesign can import a wide range of graphics file formats. Consult with the service providers who will help you produce your document to clarify which formats to use. You can then plan your document around those formats and the options[...]

370 USING INDESIGN Graphics Last updated 11/16/2011 Bitmap images are resolution-dependent—that is, they contain a fixed number of pixels. As a result, they can lose detail and appear jagged if they are scaled to high magnifications on-screen or if they are printed at a lower resolution than they were created for. Example of a bitmap image at dif[...]

371 USING INDESIGN Graphics Last updated 11/16/2011 web browser. When you’re publishing online, the only times you’re likely to need resolutions above those ranges are when you want viewers to be able to zoom in for more detail in a PDF document, or when you’re producing a document for printing on demand. Importing files from other applicatio[...]

372 USING INDESIGN Graphics Last updated 11/16/2011 You can transform a PDF as a single object (you can rotate or resize it, for example), but you cannot edit the paths, objects, or text within the illustration. If you’re placing an Illustrator file that includes multiple artboards, you can specify which artboard is used, as when placing multipag[...]

373 USING INDESIGN Graphics Last updated 11/16/2011 Text If you drag text from Illustrator into InDesign, it’s converted to outlines and isn’t editable with the Text tool. If you select text using the Text tool in Illustrator, and then copy it into a text frame in InDesign, the text loses its formatting but is editable. If you drag the text int[...]

374 USING INDESIGN Graphics Last updated 11/16/2011 Comparing screen and device resolution in placed PDF pages A placed PDF page displays at the best resolution possible for the given scale and screen resolution. When printed on a PostScript output device, a placed PDF page always prints at the resolution of the device. When printed on a non- PostS[...]

375 USING INDESIGN Graphics Last updated 11/16/2011 Add pages in your document to hold the pages you want to import. After you choose File > Place and select an INDD file, you can choose Show Import Options and then choose which pages to import, which layers to make visible, and how to crop the imported pages. You can scroll in the Preview windo[...]

376 USING INDESIGN Graphics Last updated 11/16/2011 JPEG (.jpg) files The Joint Photographic Experts Group (JPEG) format is commonly used to display photographs and other continuous-tone images in HTML files over the web and in other online media. The JPEG format supports CMYK, RGB, and grayscale color modes. Unlike GIF, JPEG retains all of the col[...]

377 USING INDESIGN Graphics Last updated 11/16/2011 InDesign can rebuild a composite image from DCS 2.0 or 1.0 separations files, if the files were created in Photoshop. For best results, do not include DCS 1.0 files or DCS 2.0 files created in programs other than Photoshop when you are creating high-resolution color composite proofs or separating [...]

378 USING INDESIGN Graphics Last updated 11/16/2011 Placing graphics Place (import) graphics The Place command is the primary method used to insert graphics into InDesign because it provides the highest level of support for resolution, file formats, multipage PDF and INDD files, and color. To place graphics is also referred to as import images and [...]

379 USING INDESIGN Graphics Last updated 11/16/2011 • To import into an existing, unselected frame, click the loaded graphics icon anywhere in that frame. • To import into an existing selected frame, you don’t need to do anything if Replace Selected Item is selected. The image automatically appears in that frame. • To replace an existing gr[...]

380 USING INDESIGN Graphics Last updated 11/16/2011 Proxy Generation This creates a low-resolution bitmap representation of an image when drawing the file to the screen. The following settings control how the proxy will be generated: • Use TIFF Or PICT Preview Some EPS images contain an embedded preview. Select this option to generate the proxy i[...]

381 USING INDESIGN Graphics Last updated 11/16/2011 Portable Network Graphics (.png) import options When you place a PNG image and select Show Import Options in the Place dialog box, you’ll see a dialog box with three sections of import settings. Two sections contain the same options available for other bitmap image formats. The other section, PN[...]

382 USING INDESIGN Graphics Last updated 11/16/2011 • Art Places the PDF only in the area defined by a rectangle that the author created as a placeable artwork (for example, clip art). • Crop Places the PDF only in the area that is displayed or printed by Adobe Acrobat. • Trim Identifies the place where the final produced page will be physica[...]

383 USING INDESIGN Graphics Last updated 11/16/2011 When you place an InDesign file and select Show Import Options in the Place dialog box, you’ll see a dialog box containing the following options: Show preview Preview a page before you place it. You can type a page number or click the arrows to preview a page in a multi-page document. Pages Spec[...]

384 USING INDESIGN Graphics Last updated 11/16/2011 • To import all the loaded graphics in a grid, start dragging, and press the arrow keys to determine the number of rows and columns. Use the Up Arrow and Down Arrow keys to change the number of rows and the Left Arrow and Right Arrow keys to change the number of columns. Release the mouse button[...]

385 USING INDESIGN Graphics Last updated 11/16/2011 10 Set the When Updating Link option as desired: Use Photoshop’s/PDF’s Layer Visibility Matches the layer visibility settings to those of the linked file when you update the link. Keep Layer Visibility Overrides Maintains the layer visibility settings as specified in the InDesign document. 11 [...]

386 USING INDESIGN Graphics Last updated 11/16/2011 Copying and pasting or dragging between two InDesign documents, or within a single document, however, preserves all of the graphics attributes that were imported or applied. For example, if you copy a graphic from one InDesign document and paste it into another, the new copy will be an exact dupli[...]

387 USING INDESIGN Graphics Last updated 11/16/2011 Check your print settings If your image appears in low resolution in print, check your print settings to make sure graphics are printing properly. In the Graphics section of the Print dialog box, choose Send Data > All. Avoid transformations in images of borderline quality In addition, scaling [...]

388 USING INDESIGN Graphics Last updated 11/16/2011 Use Display Performance preferences to set the default option used to open all documents, and customize the settings that define those options. Each display option has separate settings for displaying raster images, vector graphics, and transparencies. Fast Draws a raster image or vector graphic a[...]

389 USING INDESIGN Graphics Last updated 11/16/2011 You can also create a simple contact sheet in InDesign by placing multiple images in a grid. 1 Choose File > Place, select multiple images, and choose Open. If you want to include captions with your images, select Create Static Captions. See “ Generate a caption from an image ” on page 238.[...]

390 USING INDESIGN Graphics Last updated 11/16/2011 Links panel A. Category columns B. Show/Hide Link Information C. One or more instances modified icon D. Modified icon E. Missing-link icon F. Embedded-link icon When the same graphic appears several times in the document, the links are combined under a disclosure triangle in the Links panel. When [...]

391 USING INDESIGN Graphics Last updated 11/16/2011 Use the Links panel • To display the Links panel, choose Window > Links. Each linked file and automatically embedded file is identified by name. • To select and view a linked graphic, select a link in the Links panel and then click the Go To Link button , click the page number of the link i[...]

392 USING INDESIGN Graphics Last updated 11/16/2011 View metadata via the Links panel If a linked or embedded file contains metadata, you can view the metadata using the Links panel. You cannot edit or replace metadata associated with a linked file. ❖ Select a file in the Links panel and choose Utilities > XMP File Info from the panel menu. Em[...]

393 USING INDESIGN Graphics Last updated 11/16/2011 Choose how relinked graphics are scaled When you relink to replace one graphic with a different source file, you can keep the image dimensions of the file that’s being replaced, or you can display the incoming file in its actual dimensions. 1 Choose Edit > Preferences > File Handling (Wind[...]

394 USING INDESIGN Graphics Last updated 11/16/2011 Find Missing Links Before Opening Document If you turn off this option, InDesign does not attempt to resolve the missing links. You may want to turn off this option if links slow performance to a server or if unexpected linkings occur. This option is dimmed if Check Links Before Opening Document i[...]

395 USING INDESIGN Graphics Last updated 11/16/2011 Relink files with different file extensions The Relink File Extension command lets you replace images based on file extensions. For example, if you have several JPEG images in your document, you can replace them with PSD files. The files with different extensions must be in the same folder as the [...]

396 USING INDESIGN Graphics Last updated 11/16/2011 Edit original artwork using a different application 1 Select the image. 2 Choose Edit > Edit With, and then specify the application you want to use to open the file. If the application does not appear, choose Other, and browse to locate the application. Reusing graphics and text Ways to reuse g[...]

397 USING INDESIGN Graphics Last updated 11/16/2011 • Select one or more objects, and then drag the selection to the Mini Bridge panel. A snippet file is created. Rename the file. • Drag an item from Structure View to your desktop. Add snippets to a document 1 Choose File > Place. 2 Select one or more snippet (*.IDMS or *.INDS) files. 3 Clic[...]

398 USING INDESIGN Graphics Last updated 11/16/2011 Object library in Library panel A. Object thumbnail and name B. Library Item Information button C. Show Library Subset button D. New Library Item button E. Delete Library Item button When adding an item to an object library, InDesign saves all page, text, and image attributes, and maintains interr[...]

399 USING INDESIGN Graphics Last updated 11/16/2011 Delete a library ❖ In Explorer (Windows) or Finder (Mac OS), drag a library file to the Recycle Bin (Windows) or Trash (Mac OS). In Windows, library files have the INDL extension. Add an object or page to a library ❖ Do any of the following: • Drag one or more objects from a document window [...]

400 USING INDESIGN Graphics Last updated 11/16/2011 Delete an object from an object library ❖ In the Object Library panel, select an object, and do one of the following: • Click the Delete Library Item button. • Drag the item to the Delete Library Item button. • Choose Delete Item(s) in the Object Library panel menu. Change the object libra[...]

401 USING INDESIGN Graphics Last updated 11/16/2011 6 To add search criteria, click More Choices up to five times; each click adds one search term. To remove search criteria, click Fewer Choices as necessary; each click removes one search term. 7 To display only those objects that match all search criteria, select Match All. To display objects that[...]

402 Last updated 11/16/2011 Chapter 13: Frames and objects Selecting objects Overview of selection methods InDesign provides the following selection methods and tools: Selection tool Allows you to select text and graphics frames, and work with an object using its bounding box. If you click the content grabber (the donut) that appears when you hold [...]

403 USING INDESIGN Frames and objects Last updated 11/16/2011 There are two ways to select an object in InDesign: Path with bounding box selected (left), path selected (middle), and path with anchor point selected (right) • You can use the Selection tool to select the object’s bounding box for performing general layout tasks, such as positionin[...]

404 USING INDESIGN Frames and objects Last updated 11/16/2011 “ Select nested or overlapping objects ” on page 406 “ Ruler guides ” on page 56 “ Keys for selecting and moving objects ” on page 693 Selecting Objects video Select a bounding box For any object, you can select its bounding box— a rectangle that represents the object’s h[...]

405 USING INDESIGN Frames and objects Last updated 11/16/2011 • To select all of a path’s points at once, click the point at the center of the object, or hold down Alt (Windows) or Option (Mac OS) and click the path. If you direct-select any part of the object, the Select All command also selects all the points. Select text inside a frame • T[...]

406 USING INDESIGN Frames and objects Last updated 11/16/2011 2 Choose Edit > Select All. Note: The Select All command doesn’t select nested objects, objects that are positioned on locked or hidden layers, master page items that are not overridden on document pages, or objects on other spreads and pasteboards (except for threaded text). Unable[...]

407 USING INDESIGN Frames and objects Last updated 11/16/2011 • Position the pointer over the object you want to select and right-click (Windows) or Control-click (Mac OS) to display the context menu. Then choose Select and the desired selection option. Note: Selecting objects using the context menu commands is not the same as using the Object &g[...]

408 USING INDESIGN Frames and objects Last updated 11/16/2011 The Layers panel also helps determine the stacking order of objects. The order of each layer in the Layers panel determines whether objects in a layer appear in front of or behind objects on other layers. The order of objects within each layer determines the stacking order of those objec[...]

409 USING INDESIGN Frames and objects Last updated 11/16/2011 Change transformation settings The Transform panel includes several options that determine how objects are transformed and how transformations are displayed in the Transform and Control panels. More Help topics “ Keys for transforming objects ” on page 694 “ Determine how scaling i[...]

410 USING INDESIGN Frames and objects Last updated 11/16/2011 Change the information displayed for nested objects The Transform panel orients an object to a spread’s pasteboard, where a horizontal line has a rotation angle of 0°. By default, this is true even if the object is nested inside a transformed container object (that is, if the object i[...]

411 USING INDESIGN Frames and objects Last updated 11/16/2011 • The position of the nested object in relation to the zero point (upper-left corner) of its container frame. Turn on Show Content Offset and select the nested object using the Direct Selection tool. Parent frame’s position displayed relative to zero point of document Nested object?[...]

412 USING INDESIGN Frames and objects Last updated 11/16/2011 Note: This option does not change how stroke weights are affected when scaling a frame, only whether any changes affect measurements. ❖ In the Transform or Control panel menu, do one of the following: • Select Dimensions Include Stroke Weight when you want panel measurements to repre[...]

413 USING INDESIGN Frames and objects Last updated 11/16/2011 • When you rotate, skew, or scale a group, the settings apply to the entire group, as well as to the individual objects in the group. For example, if you rotate a group 30°, the rotation value in the Transform or Control panel is 30° whether you select the group itself or direct-sele[...]

414 USING INDESIGN Frames and objects Last updated 11/16/2011 • To rotate objects, position the pointer anywhere outside a bounding box handle. When the pointer changes to , drag until the selection is at the desired angle of rotation. • To reflect objects, drag a handle of the bounding box past the opposite edge or handle, until the object is [...]

415 USING INDESIGN Frames and objects Last updated 11/16/2011 If Smart Guides (and Smart Dimensions) are turned on, visual clues indicate when you’re rotating an object the same degree as a nearby rotated object. For example, if you rotate one object on your page 24 degrees, a rotation icon appears as you rotate another object close to 24 degrees[...]

416 USING INDESIGN Frames and objects Last updated 11/16/2011 Move objects You can move objects by cutting them from one spot and pasting them into another, by entering new horizontal and vertical coordinates, or by dragging them. Dragging also allows you to move a copy of an object or to copy objects between software applications. The Smart Guides[...]

417 USING INDESIGN Frames and objects Last updated 11/16/2011 Move objects by a precise amount You can use the Move command to move an object by a specific amount. This command also lets you move a copy of the selected object, leaving the original in place. 1 Select an object to move. To move both the frame and its content, use the Selection tool t[...]

418 USING INDESIGN Frames and objects Last updated 11/16/2011 Resizing a frame By default, when the frame (and not the frame contents) is selected, changing the values of the Width and Height fields changes only the frame, not its contents, regardless of which selection tool is active. Scaling a frame and its contents When the frame is selected wit[...]

419 USING INDESIGN Frames and objects Last updated 11/16/2011 Resizing an imported graphic A. Frame selected with Selection tool B. Frame resized C. Frame and content scaled • To resize a frame, drag any handle using the Selection tool. If you hold down Ctrl (Windows) or Command (Mac OS) while dragging, the frame and the content are scaled. Addin[...]

420 USING INDESIGN Frames and objects Last updated 11/16/2011 More Help topics “ Scale type ” on page 258 “ Keys for transforming objects ” on page 694 “ Scaling vs. resizing objects ” on page 417 “ Change transformation settings ” on page 409 Scale an object using the Selection tool ❖ To scale the content and frame simultaneously[...]

421 USING INDESIGN Frames and objects Last updated 11/16/2011 To maintain the original proportions of the object when using the Transform panel, make sure the Constrain Proportions icon is selected. 4 Do any of the following: • To preview the effect before you apply it, select Preview. • To scale the object, click OK. • To scale a copy of the[...]

422 USING INDESIGN Frames and objects Last updated 11/16/2011 Original object (top) reflected using Flip Horizontal (middle) and Flip Vertical (bottom) The flip/rotate indicator (P) in the middle of the Control panel appears white with a black outline if an object is flipped. If the object is not flipped, the indicator is solid black. 1 Select an o[...]

423 USING INDESIGN Frames and objects Last updated 11/16/2011 2 Do one of the following: • To shear selected objects by dragging, select the Shear tool . Then position the Shear tool away from the reference point, and drag. Shift-drag to constrain shearing to a perpendicular vertical or horizontal axis. If you start to drag at a non-perpendicular[...]

424 USING INDESIGN Frames and objects Last updated 11/16/2011 • To shear a copy of the object, click Copy. Repeat transformations You can repeat transformations, such as moving, scaling, rotating, resizing, reflecting, shearing, and fitting. You can repeat either a single transformation or a sequence of transformations, and you can apply those tr[...]

425 USING INDESIGN Frames and objects Last updated 11/16/2011 Align panel A. Vertical alignment buttons B. Vertical distribution buttons C. Use Spacing distribution D. Horizontal alignment buttons E. Horizontal distribution buttons F. Alignment location options More Help topics “ Use keyboard shortcut sets ” on page 28 Align or distribute objec[...]

426 USING INDESIGN Frames and objects Last updated 11/16/2011 Using the Distribute Horizontal Centers option for even spacing A. Creates even spacing between the centers of each object B. Keeps the overall width the same as before the transformation • To set the space between objects, either center to center or edge to matching edge, select Use S[...]

427 USING INDESIGN Frames and objects Last updated 11/16/2011 Using the Distribute Horizontal Space option and adding a value for Use Spacing A. Creates spaces of a specified value between each object B. Changes the overall width of the objects as a whole When you use spacing with vertical distribution, selected objects are spaced from top to botto[...]

428 USING INDESIGN Frames and objects Last updated 11/16/2011 To view hints on using the Gap tool, select the Gap tool and open the Tool Hints panel (Window > Utilities > Tool Hints). Distribute objects using Live Distribute When transforming multiple selected objects, you can resize the space between the selected objects proportionally inste[...]

429 USING INDESIGN Frames and objects Last updated 11/16/2011 More Help topics “ Arrange objects in a stack ” on page 407 “ Select nested or overlapping objects ” on page 406 Lock or unlock objects You can use the Lock command to specify that you don’t want certain objects to move in your document. Locked objects stay locked when a docume[...]

430 USING INDESIGN Frames and objects Last updated 11/16/2011 Duplicate a selected object as you transform You can duplicate an object each time you change its position, orientation, or proportions. For example, you can create a flower by drawing one petal, setting its reference point at the base of the petal, and repeatedly rotating at incremental[...]

431 USING INDESIGN Frames and objects Last updated 11/16/2011 3 In the Attributes panel, select Nonprinting. More Help topics “ Set a layer as nonprinting ” on page 83 Working with frames and objects Modifying objects using graphics frames Adobe InDesign objects include any item you can add or create in the document window, including open paths[...]

432 USING INDESIGN Frames and objects Last updated 11/16/2011 • If you’re removing text characters, select them with the Type tool . 2 Do one of the following: • To permanently remove the content, press Delete or Backspace. • To place the content elsewhere on the layout, choose Edit > Cut, deselect the frame, and then choose Edit > Pa[...]

433 USING INDESIGN Frames and objects Last updated 11/16/2011 Using Auto Fit If you resize an image frame when Auto-Fit is not selected, the frame resizes while the image size remains the same. If you select Auto-Fit, the image resizes with the frame. If you decide you need to crop or transform the image, use the Direct Selection tool to transform [...]

434 USING INDESIGN Frames and objects Last updated 11/16/2011 If a selection tool doesn’t work the way you expect it to, try deselecting everything first. Do this by pressing Ctrl+Shift+A (Windows) or Command+Shift+A (Mac OS). ❖ Do any of the following: • To move a frame together with its content, use the Selection tool to click the image out[...]

435 USING INDESIGN Frames and objects Last updated 11/16/2011 2 To enlarge the frame without resizing the graphic, drag any bounding box handle outward. To maintain frame proportions, hold down Shift as you drag. 3 Use the Swatches panel and the toolbox to apply a stroke and fill color. 4 Use the Stroke panel to adjust the frame’s stroke weight, [...]

436 USING INDESIGN Frames and objects Last updated 11/16/2011 Object export options (CS5.5) Object export options can be used to specify export parameters required when you export to different formats such as EPUB, HTML, or accessible PDFs. Object export options can be applied to both text frames and graphic frames, as well as groups. Use Object ex[...]

437 USING INDESIGN Frames and objects Last updated 11/16/2011 • From Structure Use text as specified in the structure. See “ Label graphics for use with screen-reader software ” on page 522. • From XMP (Title |Description |Headline) Use data stored in common XMP fields. If XMP data is updated using another application such as Adobe Bridge, [...]

438 USING INDESIGN Frames and objects Last updated 11/16/2011 Clipping paths Clipping paths Clipping paths crop part of the artwork so that only a portion of the artwork appears through the shape or shapes you create. You can create clipping paths to hide unwanted parts of an image, creating both a path for the image and a frame for the graphic. By[...]

439 USING INDESIGN Frames and objects Last updated 11/16/2011 When you place a Photoshop file, the Image Import Options dialog box lets you choose to use the default clipping path or select an alpha channel for clipping. 1 Select an imported graphic, and choose Object > Clipping Path. 2 In the Clipping Path dialog box, choose either Photoshop Pa[...]

440 USING INDESIGN Frames and objects Last updated 11/16/2011 Threshold levels at 25 (left) and 55 (right) Tolerance Specifies how similar a pixel’s lightness value can be to the Threshold value before the pixel is hidden by the clipping path. Increasing the Tolerance value is useful for removing unwanted bumps caused by stray pixels that are dar[...]

441 USING INDESIGN Frames and objects Last updated 11/16/2011 Restrict to Frame Creates a clipping path that stops at the visible edge of the graphic. This can result in a simpler path when you use the graphic’s frame to crop the graphic. Use High Resolution Image Calculates transparent areas using the actual file, for maximum precision. Deselect[...]

442 Last updated 11/16/2011 Chapter 14: Transparency effects Adding transparency effects When you create an object in Adobe InDesign, by default it appears solid; that is, it has an opacity of 100%. You can apply effects to objects using opacity and blends. Overlap objects, add transparency to objects, or knock out shapes behind objects. About tran[...]

443 USING INDESIGN Transparency effects Last updated 11/16/2011 Add and edit transparency effects in the Effects panel A. Blending mode B. Levels C. FX icon D. Clear effects E. FX button Blending Mode Specifies how colors in transparent objects interact with the objects behind them. (See “ Specify how colors blend ” on page 451.) Opacity Determ[...]

444 USING INDESIGN Transparency effects Last updated 11/16/2011 Stroke Affects only the object’s stroke (including its gap color). Fill Affects only the object’s fill. Text Affects only text inside the object, not the text frame. Effects you apply to text affect all the text in the object; you can’t apply an effect to individual words or lett[...]

445 USING INDESIGN Transparency effects Last updated 11/16/2011 You can move effects from one level to another in the same object by dragging the FX icon. Clear transparency effects from an object ❖ Do any of the following: • To clear all effects from an object as well as change the blending mode to Normal and the Opacity setting to 100%, click[...]

446 USING INDESIGN Transparency effects Last updated 11/16/2011 Note: In addition to the descriptions covered here, see “ Common transparency settings and options ” on page 446. Common transparency settings and options Many transparency effect settings and options are the same across different effects. Common transparency settings and options i[...]

447 USING INDESIGN Transparency effects Last updated 11/16/2011 Click the Drop Shadow button on the Control panel to quickly apply a drop shadow to or remove a drop shadow from an object, a stroke, a fill, or text. To select a color for a drop shadow, click the Set Shadow Color button (next to the Blending Mode menu) and choose a color. For a video[...]

448 USING INDESIGN Transparency effects Last updated 11/16/2011 Use Global Light Applies the global light source as specified for all transparency effects. Choosing this option overrides any Angle and Altitude settings. Highlight and Shadow Specifies the blending mode for the bevel or emboss highlight and shadow. Satin Use the Satin effect to give [...]

449 USING INDESIGN Transparency effects Last updated 11/16/2011 • To adjust the mid-point between two opacity stops, drag a diamond above the Gradient Slider. Where the diamond is located determines how abrupt or gradual the transition between stops is. Reverse Gradient Click to reverse the direction of the gradations. This box is located to the [...]

450 USING INDESIGN Transparency effects Last updated 11/16/2011 More Help topics “ Applying transparency to groups ” on page 450 Applying Opacity Effects video Setting Opacity video Applying transparency to groups Besides applying transparency effects to single objects, you can apply them to groups. If you simply select objects and change their[...]

451 USING INDESIGN Transparency effects Last updated 11/16/2011 Use the View menu to quickly change transparency display between Fast Display, Typical Display, and High Quality Display. More Help topics “ Control graphics’ display performance ” on page 387 Stop displaying transparency To improve display performance, you can turn off the displ[...]

452 USING INDESIGN Transparency effects Last updated 11/16/2011 Screen Multiplies the inverse of the blend and base colors. The resulting color is always a lighter color. Screening with black leaves the color unchanged. Screening with white produces white. The effect is similar to projecting multiple slide images on top of each other. Overlay Multi[...]

453 USING INDESIGN Transparency effects Last updated 11/16/2011 Isolate blending modes When you apply a blending mode to an object, its colors blend with all objects beneath it. If you want to limit the blending to specific objects, you can group those objects and then apply the Isolate Blending option to the group. The Isolate Blending option conf[...]

454 USING INDESIGN Transparency effects Last updated 11/16/2011 3 Choose Object > Group. 4 In the Effects panel, select Knockout Group. (If the option is not visible, select Show Options in the Effects panel menu.) Specify a color space for blending transparent objects To blend the colors of transparent objects on a spread, InDesign converts the[...]

455 USING INDESIGN Transparency effects Last updated 11/16/2011 About transparency flattener presets If you regularly print or export documents that contain transparency, you can automate the flattening process by saving flattening settings in a transparency flattener preset . You can then apply these settings for print output as well as for saving[...]

456 USING INDESIGN Transparency effects Last updated 11/16/2011 • To base a preset on a predefined preset, select one in the list and click New. • To edit an existing preset, select the preset and click Edit. Note: You can’t edit the default flattener presets. 3 Set flattening options. 4 Click OK to return to the Transparency Flattener Preset[...]

457 USING INDESIGN Transparency effects Last updated 11/16/2011 Custom Opens the Custom Spread Flattener Settings dialog box for specifying settings. Ignore the flattener preset on an individual spread ❖ Select Ignore Spread Overrides from any of the following locations in InDesign: • The Flattener Preview panel (Window > Output > Flatten[...]

458 USING INDESIGN Transparency effects Last updated 11/16/2011 Transparency Flattener Preset options Name/Preset Specifies the name of the preset. Depending on the dialog box, you can type a name in the Name text box or accept the default. You can enter the name of an existing preset to edit that preset. However, you can’t edit the default prese[...]

459 USING INDESIGN Transparency effects Last updated 11/16/2011 transparent background). Preserve Alpha Transparency can be useful if you are exporting to SWF or SVG, since both of these formats support alpha transparency. (Illustrator only) Select Preserve Spot Colors And Overprints (Flatten Transparency dialog box only) Generally preserves spot c[...]

460 USING INDESIGN Transparency effects Last updated 11/16/2011 Best practices when creating transparency In most cases, flattening produces excellent results when you use an appropriate predefined flattener preset, or create a preset with settings appropriate for your final output. For a complete reference and troubleshooting guide on how transpar[...]

461 USING INDESIGN Transparency effects Last updated 11/16/2011 • If you create a high-resolution print piece that you’ll also publish as a high-profile PDF document on a website, you may need to switch the blending space back and forth before final output. In this case, be sure to reproof the color on every spread that has transparency, and av[...]

462 USING INDESIGN Transparency effects Last updated 11/16/2011 • If you must use Acrobat 4.0 compatibility, your document contains spot colors, and you want to create a PDF file for on-screen viewing (such as a client review), you may want to select the Simulate Overprint option in the Output area of the Export Adobe PDF dialog box. This option [...]

463 Last updated 11/16/2011 Chapter 15: Color Understanding spot and process colors About spot and process colors You can designate colors as either spot or process color types, which correspond to the two main ink types used in commercial printing. In the Swatches panel, you can identify the color type of a color using icons that appear next to th[...]

464 USING INDESIGN Color Last updated 11/16/2011 Keep the following guidelines in mind when specifying a process color: • For best results in a high-quality printed document, specify process colors using CMYK values printed in process color reference charts, such as those available from a commercial printer. • The final color values of a proces[...]

465 USING INDESIGN Color Last updated 11/16/2011 Applying color Apply color Adobe InDesign provides a number of tools for applying color, including the Toolbox, the Swatches panel, the Color panel, the Color Picker, and the Control panel. When you apply a color, you can specify whether the color applies to the stroke or fill of an object. The strok[...]

466 USING INDESIGN Color Last updated 11/16/2011 Color Picker A. Original color B. New color C. Color field D. Color slider triangles E. Color spectrum 3 To define a color, do any of the following: • Click or drag inside the color field. Cross-hairs indicate the color’s position in the color field. • Drag the color slider triangles along the [...]

467 USING INDESIGN Color Last updated 11/16/2011 Applying colors by dragging and dropping An easy way to apply colors or gradients is to drag them from a color source to an object or panel. Dragging and dropping lets you apply colors or gradients to objects without first selecting the objects. You can drag the following: • The Fill or Stroke box [...]

468 USING INDESIGN Color Last updated 11/16/2011 Color panel A. Fill box B. Stroke box C. Formatting Affects Container D. Formatting Affects Text 4 If you selected a text frame, select the Container box or Text box to change the color of either the fill or text within the frame. 5 Do one of the following: • Adjust the Tint slider, which appears b[...]

469 USING INDESIGN Color Last updated 11/16/2011 3 Click any object that has the fill and stroke attributes you want to sample. A loaded eyedropper appears , and the selected objects are automatically updated with the fill and stroke attributes of the object you clicked. 4 To change other objects to the same attributes, click the objects with the l[...]

470 USING INDESIGN Color Last updated 11/16/2011 Six CMYK-defined colors appear in the default Swatches panel: cyan, magenta, yellow, red, green, and blue. Note: When you print a book whose chapters contain conflicting swatches, you can instruct InDesign to synchronize settings with the master document. (See “ Synchronize book documents ” on pa[...]

471 USING INDESIGN Color Last updated 11/16/2011 2 To set what type of swatches display, click one of the following buttons at the bottom of the Swatches panel: • Show All Swatches displays all color, tint, and gradient swatches. • Show Color Swatches displays only process color, spot color, mixed ink color, and tint swatches. • Show Gradient[...]

472 USING INDESIGN Color Last updated 11/16/2011 To directly define a spot color using the New Swatch button in the Swatches panel, make sure that no swatches are selected, and then hold down Alt+Ctrl (Windows) or Option+Command (Mac OS) as you click the New Swatch button . Create a swatch based on the color of an object 1 Select the object. 2 In t[...]

473 USING INDESIGN Color Last updated 11/16/2011 Edit a swatch You can change individual attributes of a swatch by using the Swatch Options dialog box. Additional options are available when editing mixed ink swatches and mixed ink groups. 1 In the Swatches panel, select a swatch, and do one of the following: • Double-click the swatch. • Choose [...]

474 USING INDESIGN Color Last updated 11/16/2011 Delete all unused swatches 1 Choose Select All Unused in the Swatches panel menu. Only swatches that are not currently used in the active file will be selected. 2 Click the Delete icon. Merge swatches When you import swatches or copy items from other documents, you may end up with duplicate swatches [...]

475 USING INDESIGN Color Last updated 11/16/2011 More Help topics “ Kuler panel ” on page 477 Import selected swatches from a file 1 Choose New Color Swatch from the Swatches panel menu. 2 Choose Other Library from the Color Mode list, and then select the file from which you want to import swatches. 3 Click Open. 4 Select the swatches you want [...]

476 USING INDESIGN Color Last updated 11/16/2011 Color libraries installed with InDesign InDesign installs color libraries for the color matching systems described below. You can install additional color libraries and load swatches from them in InDesign. ANPA Color Consists of 300 colors selected by ANPA (American Newspaper Publishers Association).[...]

477 USING INDESIGN Color Last updated 11/16/2011 Kuler panel About the Kuler panel The Kuler™ panel is your portal to groups of colors, or themes, created by an online community of designers. You can use it to browse thousands of themes on Kuler™, and then download some to edit or to include in your own projects. You can also use the Kuler pane[...]

478 USING INDESIGN Color Last updated 11/16/2011 You can also add a theme from the Create panel by clicking the Add Selected Theme To Swatches button. Edit a theme 1 In the Browse panel, locate a theme you want to edit and then double-click the theme in the search results. The theme opens in the Create panel. 2 In the Create panel, edit the theme u[...]

479 USING INDESIGN Color Last updated 11/16/2011 Tints About tints A tint is a screened (lighter) version of a color. Tinting is an economical way to make additional spot color variations without having to pay for additional spot color inks. Tinting is also a quick way to create lighter versions of process colors, although it doesn’t reduce the c[...]

480 USING INDESIGN Color Last updated 11/16/2011 Drag the Tint slider and then click Add To Swatches. Create an unnamed tint 1 In the Swatches panel, select the Fill box or the Stroke box. 2 Drag the Tint slider, or enter a tint value in the percentage box. Edit a tint or base color swatch 1 In the Swatches panel, double-click the tint swatch. 2 Do[...]

481 USING INDESIGN Color Last updated 11/16/2011 2 For Swatch Name, type a name for the gradient. 3 For Type, choose Linear or Radial. 4 Select the first color stop in the gradient. First color stop 5 For Stop Color, do one of the following: • To choose a color that’s already in the Swatches panel, choose Swatches, and select a color from the l[...]

482 USING INDESIGN Color Last updated 11/16/2011 Gradient panel A. Gradient fill B. Gradient type menu C. Reverse button D. Starting color stop E. Midpoint F. Ending color stop Note: If you select an object that currently uses a named gradient, editing the gradient by using the Gradient panel will change the color of that object only. To edit every[...]

483 USING INDESIGN Color Last updated 11/16/2011 You can also drag a swatch from the Swatches panel onto the gradient bar in the Gradient panel to define a new color stop. Remove an intermediate color from a gradient ❖ Select the intermediate color stop, and drag it to the edge of the panel. Reverse a gradient’s color progression 1 Activate a g[...]

484 USING INDESIGN Color Last updated 11/16/2011 Applying gradients to text Within a single text frame, you can create multiple ranges of gradient text alongside default black text and color text. A gradient’s endpoints are always anchored in relation to the bounding box of the gradient’s path or text frame. Individual text characters display t[...]