Brother 515 manual

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© 1999 Brother Industries, Ltd.[...]

P an Eur opean Appro v als Inf ormation Y our Brother Fax-515/525DT has been granted a Pan European Approval via KCS in the Netherlands. The machines are designed to interwork with the basic network functions of the following countries telecoms networks within the scope of the approval. Austria/Belgium/Denmark/Finland/France/Germany/Greece/Ireland/[...]

W ARNING! Miscellaneous appr o v al conditions Any marking or certification of your fax machine to harmonised European “CE Mark” requirements for EMC (Electromagnetic Compatibility), and for user safety according to the European L VD (Low V oltage Directive), ARE NOT indicative of approval for connection to public telecommunications lines in a [...]

T able of Contents i 1 Introduction Using This Manual ................................................................................. 1 Finding Information .............................................................................. 1 Symbols Used In This Manual .............................................................. 2 About Fax Machines[...]

ii TABLE OF CONTENTS Entering T ext .................................................................................. 29 Inserting spaces .............................................................................. 30 Making corrections ......................................................................... 30 Repeating letters ...............[...]

iii TABLE OF CONTENTS Polling .................................................................................................... 49 Secure Polling ................................................................................. 49 Setup for Polling Receive ............................................................... 49 Setup for Polling Recei[...]

iv TABLE OF CONTENTS On Hook Dialling ................................................................................ 71 Answering Calls with the Speakerphone (Only for F AX-525DT) ..... 72 T el Key (Only for F AX-515) .............................................................. 72 9 Message Manager (Only for FAX-525DT) Message Manager Mode ....[...]

v TABLE OF CONTENTS 12 Troubleshooting and Maintenance T roubleshooting .................................................................................... 91 Error Messages ................................................................................... 91 Other Problems .........................................................................[...]

vi TABLE OF CONTENTS[...]

1 Using This Manual Thank you for purchasing a Brother fax machine (F AX). This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However , you can use your machine to its fullest potential by taking a few minutes to read this manual. Additionally , your machine has a Help Key . Press Help or Hel[...]

2 CHAPTER ONE Symbols Used In This Manual Note or additional information. The machine would be damaged or would not work correctly if this is not observed. W arning. Damage can result if this is not observed. About F ax Machines If you’re a first-time fax machine user , fax operation might seem a little mysterious. Y ou’ll soon get used to the [...]

3 INTRODUCTION When your fax machine is in F AX/TEL (F/T) mode, it answers with a short beep. After this beep, the fax machine listens for CNG tones, and, if heard, it will respond with receiving tones. The fax “handshake” is the time in which the sending machine’ s CNG tones and the receiving machines “chirps” overlap. This must be for a[...]

4 CHAPTER ONE St op Copy Star t FAX - 515 Mute/Speed Dial R Redial / Pause Tel ABC D EF GH I JKL MNO P Q RS TUV WXY Z Help Menu Verify Te l - I ndex Mode S et Resolution Caller ID Tone 01 02 03 04 05 06 07 08 09 10 5 7 1 2 3 4 6 9 8 10 1 Mute/Speed Dial Lets you put calls on hold. Also, lets you dial stored phone numbers by pressing a two-digit num[...]

5 INTRODUCTION 11 Help Prints a quick reference Help List. 12 T el-Index Lets you look up numbers stored in the dialling memory . 13 V erify Lets you print the T ransmission V erification Report for your last transmission. 14 Menu Lets you access the function menu and programming mode. 15 Resolution Sets the resolution when you send a fax or make a[...]

6 CHAPTER ONE St op Copy Star t Mute/Speed Dial R Redial / Pause Speaker Phone ABC D EF GH I JKL MNO P Q RS TUV WXY Z Help/ Memory Menu Verify Te l - I ndex Mode S et Resolution RWD FWD Caller ID Tone FAX - 525DT DT MODE Record Erase Play 01 02 03 04 05 06 07 08 09 10 1 2 3 4 5 8 10 9 6 7 6 11 12 1 Mute/Speed Dial Lets you put calls on hold. Also, [...]

7 INTRODUCTION 13 T el-Index Lets you look up numbers stored in the dialling memory . 14 V erify Lets you print the T ransmission V erification Report for your last transmission. 15 MIC (Micr ophone) Picks up your voice when you speak to another party using Speaker Phone. 16 DT MODE Lets you activate Message Manager . 17 Play Lets you listen to voi[...]

8 CHAPTER ONE[...]

T elephone line cord T elephone handset Document support One roll of Brother Therma PLUS recording paper (Starter roll 10m) Handset curled cord Owner’ s manual Brother start card Paper Guide (Example for U.K.) 2 CHAPTER TWO Installation 9 Packing List Make sure you have the following items: Whenever you transport the machine, use the packing mate[...]

10 CHAPTER TWO Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet. A void placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water , chemicals o[...]

11 INST ALLA TION Legal and safety requir ements T elecommunication Authorities (P .T .T .s) require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother . Brother advises that this product may not function correctly and does not offer any warranty should this product be used on any[...]

12 CHAPTER TWO ■ When you use 210mm r ecording paper r oll size... There are two dif ferent types of recording paper roll size (216mm/ 210mm). If you use 210mm recording paper roll size, please set recording paper after attaching the paper guides as below . Paper Guide Paper Guide Setting position The recording paper roll size for your fax machin[...]

13 INST ALLA TION 5 Pull down the blue lever and close the cover . Connect the handset Connect the curled handset cord to the bottom of the handset and the side of the fax machine. PC I/F EXT. Telephone line cord Handset curled cord LINE EXT. LINE EXT. PC I/F *PC I/F jack is for use with the Brother MFL Pro for Fax option. If you have not purchased[...]

14 CHAPTER TWO Connect the P o wer Cor d When you connect the power , the screen displays 01/01 00:00 F AX. NOTICE: 1) This fax must be earthed using a 3-pin plug. 2) Since the machine is earthed through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your [...]

15 INST ALLA TION IMPOR T ANT : The PC interface is a SEL V (Saf ety Extra Low V oltage) port as defined in EN41003. It must only be connected with a SEL V circuit; only the MFL Pro f or F ax cable kit (av ailable in an option pack), satisfies this requirement. Attach the document support. Attach the document support as shown in the illustration be[...]

16 CHAPTER TWO Ringer Equivalence Number (REN) This equipment has a REN value of 1. A BT line has a “bell ringing” capacity , or REN, of 4. This means that adding downstream-connected extension telephones and/or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme cases, it may cause the auto-ans[...]

17 INST ALLA TION Using Extension T elephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsa[...]

18 CHAPTER TWO Connecting an External T elephone Answering De vice (T AD) Connections 1 Y ou may connect an external T AD to your machine, as shown below . LINE EXT. PC I/F TAD TAD 2 Set the number of rings to one or two on your external T AD. (The fax machine’ s Ring Delay setting does not apply .) 3 Record the outgoing message on your external [...]

19 INST ALLA TION 3 End your message by giving your Remote Activation Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing 51.” Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. In [...]

20 CHAPTER TWO Connecting an External T elephone Y our machine is equipped with a handset that you can use as a regular phone. However , you can also connect a separate telephone to your machine, as shown below . LINE EXT. PC I/F External Telephone Extension Telephone DECT cordless phone Whenever this external phone (or T AD) is in use, the screen [...]

21 User-Friendly Programming W e have designed your fax machine with on-screen programming and a Help key . User -friendly programming helps you take full advantage of all the functions your machine has to offer . Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to d[...]

22 CHAPTER THREE Alternating Displa ys The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below , showing you that when you place a document in the feeder , you can either dial a number to send it as a fax or pre[...]

23 ON-SCREEN PROGRAMMING 2. SETUP RECEIVE Function Description Factory Set Chapter 1. RING DELA Y Number of rings before the RING DELA Y :02 5 machine answers in F/T , F AX TOLL SA VER:OFF or T AD (Message Manager) (F AX-525DT mode. Only) 2. F/T RING TIME Sets the time for “F/T pseudo- 30 5 ring” in F/T mode. 3. F AX DETECT Receive fax messages[...]

24 CHAPTER THREE 4. CANCEL JOB Function Description Factory Set Chapter Cancel a delayed fax or polling 5, 6 job. 5. INTERRUPT Function Description Factory Set Chapter Send a fax now , even if you 6 have the machine set to send a fax later , or if you have it set for Polling. 6. SET QUICK-DIAL Function Description Factory Set Chapter 1. ONE-TOUCH D[...]

25 ON-SCREEN PROGRAMMING 8. SETUP T AD (F AX-525DT Only) Function Description Factory Set Chapter 1. MESSAGE STORE Select if memory will store fax, DOC:OFF 9 voice or both. VOICE:ON 2. BACKUP PRINT Automatically prints a copy of ON 9 faxes received into memory . 3. OGM Select/Record outgoing T AD MESSAGE 5, 9 message. 4. ICM MAX.TIME Select maximum[...]

26 CHAPTER THREE[...]

4 CHAPTER FOUR Initial Setup 27 Getting Star ted Setting the Dialling Mode (T one/Pulse) Y our machine is initially set to TONE . If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below . 1 Press Menu , 1 , 1 . The screen prompts you to select T ONE or PULSE . DIALLING:TONE DIALLING:PULSE 2 Use Z or X to[...]

28 CHAPTER FOUR 1 Press Menu , 1 , 2 . The screen prompts you to enter the year . ENTER YEAR:XX 2 Enter the last two digits of the year . The screen displays your entry . 3 Press Set . The screen prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for example, enter 09 for September , or 10 for October). The screen disp[...]

29 INITIAL SETUP 1 Press Menu , 1 , 3 . The screen prompts you to enter your fax number . FAX: 2 Enter your fax number (up to 20 digits). The screen displays your entry . 3 Press Set . The screen prompts you to enter your name or your company name. NAME: 4 Use the dial pad to enter your name (up to 20 characters). (Y ou can use the following chart [...]

30 CHAPTER FOUR Inserting spaces If you want to enter a blank space, press X twice. Making corrections If you entered a letter incorrectly and want to change it, press Z to move the cursor after the last correct letter . Then press Stop ; all letters after the cursor are deleted. Re-enter the correct text and/or digits. Repeating letters If you nee[...]

31 INITIAL SETUP P ABX and TRANSFER Y our machine is initially set to be connected with PSTN (Public Switched T elephone Network) lines. However many offices use a central telephone system or Private Automatic Branch Exchange (P ABX). Y our fax can be connected to most types of P ABX. Y ou can gain access to the outside line from your fax connected[...]

32 CHAPTER FOUR 2 Press Z or X to select Summer Time to gain an hour or Winter time to lose an hour . 3 Press Set . 4 Press 1 to change to W inter T ime or Summer T ime–– OR ––Press 2 to exit without changing. Setting the Speaker V olume Y ou can adjust the speaker volume when your machine has dialled (onhook dialling) and the line is conne[...]

33 INITIAL SETUP Memory Storage Y our machine is equipped with an internal battery that will keep the date and time information for up to about 15 hours after power has been cut off. After that time, the date and time will be lost and you will have to re- enter the information. In the event of a power failure, all settings in the INITIAL SETUP , SE[...]

34 CHAPTER FOUR[...]

Basic Receiving Operations Select Ans wer Mode Manual ––Y ou must answer all calls yourself. If you hear fax tones, press Start or key 5 1 from an extension phone to begin receiving the fax, then hang up. Fax Only ––The machine automatically answers every call as a fax call. Y ou cannot receive a voice call, but you can dial out and make a [...]

36 CHAPTER FIVE NGT (For F AX-515)––This is the Night Mode setting. The fax machine receives incoming fax calls without ringing. In case of a voice call, the fax machine does not ring and it doesn’t receive the voice call. The caller hears fax tones after few rings. NGT (For F AX-525DT)––If you set the receiving mode to Night, DT MODE key[...]

37 SETUP RECEIVE T o select or change your Ans wer Mode 1 Press Mode . The screen displays your current selection. The options on the F AX-515 are: FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL NIGHT The options on the F AX-525DT are: FAX ONLY FAX/TEL MANUAL NIGHT Or , if T AD Mode is switched ON by pressing ( DT Mode Key), it overrides your Answer Mode[...]

38 CHAPTER FIVE Setting the Ring Dela y The Ring Delay setting determines the number of times the machine rings before it answers. 1 Press Menu , 2 , 1 . If you have a F AX-515, go to Step 4. 2 Press Z or X to select RING DELA Y . 3 Press Set . 4 Press Z or X to select how many times the line rings before the machine answers. 5 Press Set when the s[...]

39 SETUP RECEIVE IMPOR T ANT! This machine does not re-generate ringing conditions to any extension telephones. Any such extension telephones will only ring during the period set on ring delay . Recor ding the F ax/T el Outgoing Announcement (F/T MESSA GE) (Onl y f or F AX-525DT) This is the announcement played by your machine (not an external T AD[...]

40 CHAPTER FIVE In case Fax Detect does not work, because of a poor phone line connection, just press Start or press the Activation Code 5 1 . 1 Press Menu , 2 , 3 . 2 Use Z or X to select ON , SEMI or OFF . 3 Press Set when the screen displays your selection. 4 Press Stop to exit. If you’ve set the feature to ON, but your machine doesn’ t auto[...]

41 SETUP RECEIVE For F/T (F ax/T el) Mode Only When the machine is in F/T mode, it will use the F/T Ring Time (F/T pseudo-ringing) to alert you to a voice call. If you’re at the machine, you can lift the handset to answer . If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring T ime and press # 5 1 between the F[...]

42 CHAPTER FIVE Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1 . The preset Deactivation Code is # 5 1 . The present Activation V oice Code is 8 1 . If you are always disconnected when accessing your external T AD remotely , try changing the Activation Code from 5 1 to and the Deacti[...]

43 SETUP RECEIVE Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller ’ s phone number as the telephone rings. It is a fast way to screen your calls. Y ou can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’ s memory . In addi[...]

44 CHAPTER FIVE How Does Caller ID W ork? The Caller ID Appears on the Displa y When Y our T elephone Rings As your telephone rings, the display shows you the caller ’ s phone number . Once you pick up the handset, the caller ’ s ID disappears. Y ou will see up to the first 16 characters of the number on the display . Helpful Hints ■ If “ #[...]

45 SETUP RECEIVE Selecting a Caller ID fr om the Memory for Call Repl y Y ou can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on- hook” to the opposite party associated with a Caller ID number [...]

46 CHAPTER FIVE T o Activate Certain Netw ork Services When Using Call Reply It may be desired (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. Some examples of such network services are : * Y our outgoing Caller ID withheld The required pre[...]

47 SETUP RECEIVE Clearing the Caller IDs Stored in Memory (Onl y f or F AX-525DT) For the most effective use of the machine’ s memory , it is recommended that you should clear the Caller IDs stored in the machine’ s memory . 1 Press Erase when the display shows the number . 2 Press 1 to erase. Press 2 to exit. Printing the Caller ID List 1 Pres[...]

48 CHAPTER FIVE BT Call Sign (For U .K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone nu[...]

49 SETUP RECEIVE P olling Polling is the process of retrieving faxes from another machine. Y ou can use your machine to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; i[...]

50 CHAPTER FIVE Setup for P olling Receive with Secure Code Y ou need to make sure you are using the same ID number as the other party . 1 Press Menu , 2 , 5 . The screen displays POLLING:STANDARD SELECT { } & SET 2 Press Z or X to choose SECURE . 3 Press Set . 4 Enter a four-digit number . This is the same as the security code of the fax machi[...]

51 SETUP RECEIVE Setup Dela yed P olling Receive Y ou can set your machine to begin Polling Receive at a later time. 1 Press Menu , 2 , 5 . The screen displays POLLING:STANDARD SELECT { } & SET 2 Press Z or X to choose TIMER . 3 Press Set . 4 The screen prompts you to enter the time you want to begin polling. SET TIME=15:25 5 Enter the time (in[...]

52 CHAPTER FIVE 4 If you selected ST ANDARD , the screen prompts you to enter the fax number you want to poll, and then to press Start . ENTER FAX NO. THEN PRESS START • If you selected SECURE , enter a four -digit number and press Set . • If you selected TIMER , enter the time (in 24-hour format) you want to begin polling and press Set . 5 Spe[...]

53 SETUP RECEIVE Setting PC Interface Mode (Onl y f or F AX-525DT with Multi-Function Link Pr o for F ax option) If you connect your machine to your PC, you can receive faxes into your PC. See the Quick Start Guide to set up for Multi-Function Link for Fax. After completing the setup for Multi-Function Link Pro for Fax, you can select PC INTERF ACE[...]

54 CHAPTER FIVE If you get a “Memory Full” message while you are scanning the first page, press Stop and restart to make a single copy . If the “Memory Full” message appears while scanning subsequent pages, you can press Cop y to copy the portion that is in memory , or press Stop to cancel. T o restart the copy job using less memory , press[...]

Bef ore Y ou Begin ■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Y our fax machine can only scan an image 20.8 cm wide, regardless of how wide the paper is. ■ Make sure you insert documents face down , top edge first . ■ Adjust the paper guides to fit the width of your document. Paper guides ■ The automatic docum[...]

56 CHAPTER SIX ■ DO NOT use • curled paper • wrinkled paper • folded paper • ripped paper • paper with staples • paper with paper clips • paper with paste • paper with tape attached. ■ DO NOT use • cardboard • newspaper , or fabric. ■ DO NOT use • paper on which correction fluid has been used ■ Make sure documents writ[...]

57 SETUP SEND Basic Sending Operations Contrast If your document is very light or very dark, you might want to set the contrast accordingly . Use LIGHT to send a light document. Use DARK to send a dark document. 1 Insert the document, face down, in the feeder . 2 Press Menu , 3 , 1 . 3 Use Z or X to select AUTO , LIGHT , or DARK . 4 When the screen[...]

58 CHAPTER SIX Ad vanced Sending Operations Over seas Mode After you send a fax using this feature, the feature turns itself of f. 1 Insert the document. 2 Press Menu , 3 , 3 . 3.OVERSEAS MODE 3 Press Z or X to select ON (or OFF ). 4 Press Set when the screen displays your selection. The screen displays ACCEPTED NEXT 1.YES 2.NO 5 Press 1 if you wan[...]

59 SETUP SEND Dela yed T ransmission (Timer) Y ou can use this function to send a fax up to 24 hours later . 1 Insert the document in the feeder . 2 Y ou can press Help/Memory to use memory transmission–– OR –– leave the document in the feeder to be scanned at the specified time. 3 Press Menu , 3 , 4 . 4 Enter the time you want the fax to b[...]

60 CHAPTER SIX Next-F ax Reservation Even if your fax is receiving another fax, you can set your machine to send your fax next. This way , you don’t have to wait for it to finish sending or receiving the other fax. Y ou can dial this fax call manually , or by using Redial, One T ouch or Speed dialling. (When you use One T ouch Dial or Speed Dial [...]

61 SETUP SEND Setup f or P olling T ransmit Polling T ransmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Place document to be retrieved in feeder . 2 Press Menu , 3 , 5 . 3 The screen displays POLLING:STANDARD SELECT { } & SET 4 Press Z or X to choose ST ANDARD . 5 Press Set . The scree[...]

62 CHAPTER SIX 6 Enter a four-digit number . 7 Press Set . The screen displays ACCEPTED NEXT 1.YES 2.NO 8 Press 1 if you want to select additional settings. The display returns to the Setup Send menu–– OR ––Press 2 if you are finished choosing settings and go to Step 9. 9 Press Start and wait for the fax to be polled. Cancelling a Scheduled[...]

63 SETUP SEND 5 Press Start . 6 After the transmission is finished, return the first document to the feeder . 7 Press Menu , 5 to restore the timer . If you set T imer or Polling T ransmit using Help/Memory (that is, if you have already scanned the document into the machine’ s memory and will send it from there), you don’ t have to interrupt to[...]

64 CHAPTER SIX[...]

65 Storing Number s f or Easy Dialling Y ou can set up your machine to do two or three types of easy dialling: One T ouch, Speed Dial and Groups for Broadcasting of faxes. Storing One T ouch Dial Number s Y ou can store 10 fax/phone numbers that you can dial by pressing one key . Y ou can also store names with these numbers. When you press a One-T [...]

66 CHAPTER SEVEN 7 Press Set . 8 Return to Step 2 to store another One T ouch dial number— OR — Press Stop to exit. When you dial a One T ouch dial number , the screen displays the name you’ve stored, or , if you haven’t stored a name, the number you’ve stored. Storing Speed Dial Number s Y ou can store Speed Dial numbers by following the[...]

67 SETUP QUICK-DIAL NUMBERS Changing One T ouch and Speed Dial Number s If you try to store a One T ouch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either 1. CHANGE — OR — 2. QUIT . 1 Press 1 to change the number stored, or press 2 to exit without m[...]

68 CHAPTER SEVEN 5 T o include One T ouch or Speed Dial numbers in the Group, enter them as if you were dialling. For example, for One T ouch key 05 , press One T ouch key 05 . For Speed Dial location 09, press Mute/ Speed Dial , then press 0 , 9 on the dial pad. The LCD shows 05 , #09 . G01:*05#09_ 6 Press Set . The screen prompts you to enter a n[...]

Making V oice Calls Y ou can use your machine to make voice telephone calls, by dialling manually or by using One T ouch or Speed Dial memory . Y ou can use the handset or if you have the F AX-525DT you can use the Speakerphone to make and receive calls. The “full-duplex” digital Speakerphone allows you to operate the phone hands free, or allow[...]

70 CHAPTER EIGHT One T ouch Dialling 1 Pick up the handset— OR —Press Speaker Phone . 2 When you hear a dial tone, press One T ouch key of the location you want to call. 3 T o hang up, replace the handset— OR —Press Speaker Phone . If you try to use a One T ouch location with no number stored in it, you hear a warning sound, and screen disp[...]

71 TELEPHONE (VOICE) OPERA TION Mute 1 Press Mute/Speed Dial to put a call on hold. 2 Y ou can put down the handset without disconnecting the call. 3 Pick up the machine’ s handset or press Speaker Phone to release the call from hold. P ause Press Redial/P ause to insert a pause between digits to be dialled. If your fax machine is connected to a [...]

72 CHAPTER EIGHT Answering Calls with the Speakerphone (Only f or F AX-525DT) When the machine rings, instead of lifting the handset, press Speaker Phone . Speak clearly , toward the microphone. T o end the call, press Speaker Phone . If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up [...]

9 CHAPTER NINE Message Manager (Only for FAX-525DT) 73 Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory . The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution [...]

74 CHAPTER NINE 3. DOC:ON, VOICE:OFF All memory is used to store fax messages—no voice messages will be stored. 4. DOC :OFF , V OICE:ON All memory is used to store voice messages—no fax messages will be stored. Incoming faxes will print on paper . Y ou can use the Paging feature, and retrieve voice messages remotely . 5. DOC:OFF , V OICE:EXT Y [...]

75 MESSAGE MANAGER (ONL Y FOR F AX-525DT) 4 Press Z or X to select your setting from the list ( ON , OFF or EXT ). 5 Press Set when the screen displays your selection. 6 Press Stop to exit. Recor ding the Message Manager’ s Outgoing Message (T AD MESSA GE ) Recording the Message Manager ’ s Outgoing Message ( TA D MESSAGE ) is the second step y[...]

76 CHAPTER NINE Erasing the Outgoing Messa ge (OGM) 1 Press Menu , 8 , 3 . 2 Press Z or X to select T AD MESSAGE (or F/T MESSAGE or P AGING MSG. ). 3 Press Set when the screen displays your selection. 4 Press Erase . 5 Press 1 to erase the OGM— OR —Press 2 to exit without erasing. 6 Press Stop to exit. Activ ating Message Manager Mode Press unt[...]

77 MESSAGE MANAGER (ONL Y FOR F AX-525DT) Pla ying V oice Messa ges and Memos Follow the steps below to listen to voice messages and memos. 1 Press Pla y . Adjust volume by pressing or . All new messages and memos are played in the order they were recorded. The display shows the number of the current message, and the total number of messages. If Ca[...]

78 CHAPTER NINE Bac kup Printing Option When you choose DOC:ON in the Message Manager mode, all incoming fax messages are stored in the available memory for retrieval. T o print a backup copy automatically , turn this option on. 1 Press Men u , 8 , 2 . The screen prompts you to select a setting. BACKUP PRINT:ON SELECT { } & SET 2 Press Z or X t[...]

79 MESSAGE MANAGER (ONL Y FOR F AX-525DT) T o erase messages all at once 1 Press Erase . The screen prompts you to choose what kind of messages you want to erase. ERASE ALL VOICE? SELECT { } & SET 2 Press Z or X to select erasing all voice messages (ALL VOICE), all document messages (ALL DOC.), or all messages—both voice and fax—(ALL MSG). [...]

80 CHAPTER NINE 1 Press Menu , 2 , 1 . 2 Press Z or X to select T OLL SA VER (or RING DELA Y ). 3 Press Set when the screen displays your selection. 4 Press Z or X to select ON (or OFF ). 5 Press Set . 6 Press Stop to exit. ICM Recor ding Monitor This feature lets you turn OFF (or ON ) the speaker volume for voice messages. When you turn the monito[...]

81 MESSAGE MANAGER (ONL Y FOR F AX-525DT) When Fax Forwarding is set to ON, your machine dials the fax machine phone number you’ve programmed, and forwards any faxes you’ve received. Y ou cannot use Paging and Fax Forwarding at the same time. Programming a F ax Forwarding Number 1 Press Menu , 8 , 6 . 2 Press Z or X until the screen displays FA[...]

82 CHAPTER NINE Programming the P aging Number 1 Press Menu , 8 , 6 . 2 Press Z or X until the screen displays PAGING 3 Press Set . The screen prompts you to enter your pager number . PAG#: ENTER & SET 4 Enter your paging number up to 20 digits. This is the telephone number which your machine must call. 5 Press Set . 6 Press Stop to exit. Y ou [...]

83 MESSAGE MANAGER (ONL Y FOR F AX-525DT) 5 Press 9 0 to reset the machine when you finish. 6 Hang up. If your fax machine is set to MANUAL mode, you can access the Message Manager remotely by phoning your machine and letting it ring for about 100 seconds. Y our fax machine will answer the phone after 100 seconds of ringing, and you then have 30 se[...]

84 CHAPTER NINE Remote Contr ol Commands Follow the commands below to access features remotely . When you call the fax machine and enter your Remote Access Code (159 ), the system will signal you with two short beeps to enter a remote control command. Remote contr ol commands 91 Playing voice messages 1 Z (Skip back) 2 X (Skip next) 9 STOP Playing [...]

85 MESSAGE MANAGER (ONL Y FOR F AX-525DT) Retrie ving the Memory Status List Y ou can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax machine’ s number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to[...]

86 CHAPTER NINE Changing the F ax Forwarding Number Y ou can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax machine’ s number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 5 4 . 4 Enter the new numbe[...]

10 CHAPTER TEN Printing Reports 87 F AX Settings and Journal Y ou can print the following lists and reports: 1.XMIT REPORT Choose if T ransmission V erification Report is printed after all Faxes sent. 2.JOURNAL Journal lists information about the last 15 (F AX-515), 30 (F AX- 525DT) incoming and outgoing faxes. TX means Transmit; RX means Receive. [...]

88 CHAPTER TEN 3 Press Start . 4 Press Stop to exit. T ransmission V erification (Xmit) Report Y ou can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party , the time and date of transmission, and if the transmission was successful. When the feature is OFF , the report is printed automat[...]

11 CHAPTER ELEVEN Important Information 89 Impor tant Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this[...]

90 CHAPTER ELEVEN 11 Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes. 12 Do not touch a document during printing. 13 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a[...]

12 CHAPTER TWELVE Troubleshooting and Maintenance 91 T r oubleshooting Err or Messages Y ou may occasionally encounter a dif ficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. CLEAN UP SCANNER The scanner is di[...]

92 CHAPTER TWEL VE CONNECTION FAIL Y ou have requested a polling call from another party , but the other fax machine is not in Poll W aiting mode. COVER OPEN The cover is not completely closed. CUTTER JAM The fax paper is jammed in the cutter . 1 Unplug the power cord. 2 Open the cover . 3 Pull up the blue release lever on the print head unit and r[...]

93 TROUBLESHOOTING AND MAINTENANCE 3 Close the cover . Front cover MACHINE ERROR XX and PRESS STOP KEY Then contact your Brother dealer for service. NO RESPONSE/BUSY The number you called does not answer or is busy . Y ou may also have reached a number not connected to a fax. Check the number and call again. NOT ASSIGNED Y ou’ve tried accessing a[...]

94 CHAPTER TWEL VE SCANNER ERROR T ry cleaning the white bar and the glass under the bar . If you still get a scanner error , contact Brother dealer for service. Front cover Other Pr oblems Recor ding P aper Jam If something was placed in front of your fax machine, during printing the recording paper may become jammed. T o remove the jammed paper, [...]

95 TROUBLESHOOTING AND MAINTENANCE V ertical Black Lines When Receiving The sender ’ s scanner may be dirty . Ask the sender to make a copy to see if the problem is with the sending machine. T ry receiving from another fax machine. If the problem continues, contact the Brother dealer for service. Phone Line or Connections Fax Machine Does Not Ans[...]

96 CHAPTER TWEL VE V er tical Blac k Lines When Sending Use your machine to make a copy . If the copy shows the same problem, the scanner area is dirty . Lift the front cover and check the document path. Clean the scanner ’ s white pressure bar and the glass under the tape using isopropyl alcohol and a lint-free cloth. Handling Incoming Calls F/T[...]

13 CHAPTER THIRTEEN Specifications 97 T ype Desktop facsimile transceiver Compatibility ITU-T Group 3 Coding system Modified Huf fman (MH) Modem speed 14400/12000/9600/7200/4800/2400; Automatic Fallback (F AX-525DT) 9600/7200/4800/2400; Automatic Fallback (F AX-515) Document input width 148 mm to 216 mm Scanning/Printing width 208 mm P aper r oll s[...]

98 CHAPTER THIR TEEN One T ouc h dial 10 stations Speed Dial 50 stations A utomatic redial 4 times at 2 minute intervals 3 times at 2 minute intervals (Only for Ireland) Speaker type Full Duplex, Digital (F AX-525DT) Monitor (F AX-515) A uto ans wer 1, 2, 3 or 4 rings 2, 3 or 4 rings (Only for Ireland) Comm unication sour ce Public switched telepho[...]

99 ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically . Automatic Fax transmission Sending a fax without picking up the handset or pressing Speaker Phone . Backup Print Sets your machine to print a copy of faxes that are received and stored in memory . Beeper The[...]

100 GLOSSAR Y Grey scale The shades of grey available for copying and faxing photographs. Group number A combination of One T ouch and/or Speed Dial numbers that are stored on a One T ouch key for Broadcasting. ICM (incoming message) A recorded voice message received into an external answering machine or the F AX-525DT’ s digital Message Manager [...]

101 GLOSSAR Y Pause Allows you to place a 3.5 second delay in the dialling sequence stored on One T ouch and Speed Dial numbers. Photo Mode A resolution setting that uses varying shades of grey for the best representation of photographs. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form [...]

102 GLOSSAR Y[...]

103 Index A Activation Code ........................................ 40 Activation V oice Code .............................. 41 Alternating Displays ................................. 22 Answer Mode ........................................... 35 Answering Machine ............................ 18, 73 Assembly .........................................[...]

104 INDEX Fax T ones and Handshake .................... 2, 23 Fine (Resolution) ...................................... 57 Flexible Memory Settings (Message Store) .............................................................. 73 Function Mode .......................................... 21 Function Selection T able .......................... 22 G Gre[...]

105 INDEX Remote Call T ransfer ................................ 41 Remote Codes (Changing) ....................... 42 Remote Commands .................................. 84 Remote Retrieval ...................................... 82 Reports ...................................................... 87 Resolution .........................................[...]

106 INDEX[...]

107 Using Remote Access Code 1 Dial your fax machine phone number from a touch tone phone. 2 Enter your Remote Control Access Code (159 ) after the beep. 3 The fax machine signals the kinds of messages received: 1 long beep — Fax message(s) 2 long beeps — V oice message(s) 3 long beeps — Fax and V oice message(s) No beeps — no messages 4 Af[...]

108 Enter Paging press 3 . Program Fax Forward Number press 4 . Enter the new number of the remote fax machine where you want your fax messages forwarded and then press # # . Press 9 6 1 after two short beeps, then enter the number of remote fax machine, and then # # to retrieve Memory Status List. Retrieve a Fax Press 9 6 then to Print a Memory St[...]

Declaration of Conformity W e Brother International Europe Ltd. Brother House, 1, T ame Street, Audenshaw , Manchester , M34 5JE United Kingdom declare that this product is in conformity with the following normative documents: Safety: EN60950 including amendment A1:1993, A2:1993, A3:1995 and A4:1997 EMC: EN55022 1987 Class B EN50082-1:1992 followin[...]

® UK/S.AF/IRE UF0928004 Printed in U.K. * Manufactured by Brother Industries (U.K.) Ltd., whose quality system is registered by BSI. BSI Certificate of registration No. FM24218 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in their own countries.[...]