Brother DS-820W manual

User’s Guide DS-820W Version 0 USA[...]

i Using the documentation Thank you for buying a Brother ma chine! Reading the doc umentatio n will help you make the most of your machine. Symbols and conventions us ed in the documentation The following symbols and conventions ar e used throughout the do cumentation. IMPORTANT IMPORTANT indicates a potentially hazard ous situation which, if not a[...]

ii Trademarks The Brother logo, Brother and DSmobile are r egistered trademarks of Brother Industries, Lt d. Apple, Macintosh, Mac OS, iOS and App Store are trademarks of Apple Inc., registered in the United States and other countries. Windows and Windows Vista are either reg istered trademarks or trademarks of Microsoft Corporation in the United S[...]

iii Table of contents 1 General Information 1 Scanner overview ................ ................ ................ ................ ................ ................. ............. ......... ............. .1 Control panel overview .................. ................ ................ ................ ................ ................ ...... .........[...]

iv Options settings .......................... ................ ................ ................ ................ ................ .... .................. 37 Information .............. ................. ................ ................ ................ ................ ................ .... ..................... 38 Using Button Manager V2 (for Wi[...]

v Computer requirements ........... ................ ............. ................ ................ ................ ................ . ...........72 B Appendix B 73 Contacting Brother ............ ................ ................ ................ ................ ................ ................ ....... ............... 73 Register your product [...]

vi Basic functions Storing scanned images *1:This function is not avai lable while using the Wi-F i ® connection. Accessing scanned images stored on the SD card Scan to your computer *1 Scan to an SD Memory Card (SD card) You can store scanne d images on your computer as long the Micro USB Cabl e connects the scanner an d the com- puter. Fo r more[...]

1 1 1 Scanner overview Front 1 Top cover 2 Control panel 3 Rese t butto n 4 Battery compartment 5W i - F i ® ( ON / OFF ) switch NOTE When you do not use th e Wi-Fi ® function, set the W i-Fi ® switch to OFF . If you leave the switch in the ON position, the battery will be consumed faster. 6 Document guide 7 Feeder slot 8 Left edge General Infor[...]

General Informatio n 2 1 Rear 1 Micro USB port 2 SD card slot 3 Paper ejection slot 2 3 1[...]

General Informatio n 3 1 Control panel overview 1 WiFi indicator Indicates the status of the Wi-Fi ® connection. 2 Menu button Press to configure the menu settings. 3 Power button • Press to turn on the scanner. • Press and hold to turn off the scanner. 4 Start / OK button • Press to confirm a selected item. • For Windows ® Press to start[...]

General Informatio n 4 1 7 COLOR / MONO ( ) button • Press to change the scan mode (color or mono [black an d white]). • Press to return to the previous screen. 8 Liquid Crystal Display (LCD) Displays messages to help you set up and use your scanner. Items displayed on th e LCD 1 SD Appears when the SD card is inserted in to the scanner’s SD [...]

General Informatio n 5 1 List of messages on the LCD Power button LED indications Message Machine St atus The machine is con nected to your computer in TWAIN mode. An SD card is inse rted in the machine’s SD card slot. The machine displays the menu to format an SD card. For more informa tion, see Formatting an SD card on page 9. The machine displ[...]

General Informatio n 6 1 Checking the WiFi indicator NOTE When you are not using the Wi-Fi ® function, set the Wi-Fi ® switch to OFF . If you leave the swit ch in the ON position, the battery will be consumed faster. Wi-Fi ® indicator Wi-Fi ® status No light The Wi-Fi ® switch is set to OFF . Lighting (Red) The Wi-Fi ® switch is set to ON and[...]

General Informatio n 7 1 Setting the Clock Before using your scanner, set the scanner clock to the correct time. a Turn on your scanner. b On the scanner’s control panel, press Menu . c Press HQ / STD () o r PDF / JPG ( ) until TME is displayed on the LCD. d Press Start / OK . e Press HQ / STD () o r PDF / JPG ( ) to set year. f Press Start / OK [...]

General Informatio n 8 1 Charging battery a Make sure that your compute r is ON. b Connect the supplied Micro USB Cable to the micr o USB port on the rear of your scanner. c Connect the cable to your computer. The batt ery starts charging automatically. d The Power button lights up green while the battery is charg ing, and goes off when charging is[...]

General Informatio n 9 1 Formatting an SD card When you purchase your own SD card, you must forma t the SD card before using it. NOTE Before formatting an SD card, make sure if there is no important data on it. When you format an SD card that was previously used with other devices, all of its data will be deleted. a Insert the SD card into the SD c[...]

10 2 2 Acceptable documents Document Specifications 2 Standard Paper Length 3.5 in. to 32 in. (90 mm to 812.8 m m) Width 2.2 in. to 8.5 in. (55 mm to 215.9 mm) Weight 16 lb to 28 lb (60 g/m 2 to 105 g/m 2 ) To scan thinner document , use the Carrier Sheet (s ee Loading the Carrier Sheet on pag e 14). Maximum Number of Pages 1 page Standard Paper Si[...]

Document Specifications 11 2 Unacceptable documents  Documents with paper clips or staples  Documents with wet ink  Fabrics, metallic sheets, overhead projector sheets  Glossy or mirrored media  Embossed plastic cards  Documents that exceed recommended thickn esses Documents recommended for u se with the Carrier Sheet Use the supp[...]

Document Specifications 12 2 IMPORTANT • Do not place the Carrier Sheet in direct sunlight or in an area subject to high temperatures and high humidity, or the Carrier Sheet may warp. • Do not place large or heavy objects on the Carrier Sheet when it is lying f lat. • Do not bend or pull the Carrier Sheet. If it becomes damaged, it may not be[...]

13 3 3 Loading a document IMPORTANT • Insert only one page into the scan ner at a time. Insert the next page only a fter the first one is completely scanned. Inserting more than on e page at a time may cause your scanner to malfu nction. • DO NOT pull on the document while it is feeding . • DO NOT use paper that is curled, wrinkled, fol ded, [...]

Scan Preparation 14 3 Loading the Carrier Sh eet NOTE Make sure documents that have ink or correctio n fluid on them are completely dry. a Set the document you wa nt to scan in the left corner of th e Carrier Sheet and align the top of the document with the top left corner of the Carr ier Sheet. b Set the Carrier Sheet a , document face up, with th[...]

Scan Preparation 15 3 Important Carrier Sheet tips  To avoid document jams, do not load the Carrier Sh eet upside down. For more information, see Loading the Carrier Sheet on page 14.  To avoid document jams, do not put several small docu ments into the Carrier Shee t at the same time. Insert only one document into the Carrier Sheet a t a tim[...]

16 4 4 Scanning in SD mode a Insert the SD card into the SD card slot. NOTE When you use a purchased SD card, you must format the SD card first. To format the SD card on your scanner, see Formatt ing an SD card on page 9. b Turn on your scanner. c Make sure that SD appears on the LCD display. d If necessary, adjust the scanning settings b y pressin[...]

17 5 5 Installing the scanner driver and scanning software For Windows ® users NOTE • Make sure that your computer is ON and you are log ged on with Administrator rights. • DO NOT connect the Micro USB Cable yet. • If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for your operating system, or you [...]

Scan Using Your Computer 18 5 c Click Additional Applications to install any of these applications during setup. • Button Manager V2 : document sca nning and storing (in specified de stinations) • PaperPort™ 12SE : document scanning, editing and management • Presto! BizCard 6 : business card scanning, editing and ma nagement • BR-Receipts[...]

Scan Using Your Computer 19 5 For Macintosh users NOTE • Make sure that your computer is ON and you are log ged on with Administrator rights. • DO NOT connect the Micro USB Cable yet. • If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for your operating system, or you want to downloa d manuals and [...]

Scan Using Your Computer 20 5 d Click one of these folders to install the application during setup. • Presto! PageManager 9 : document scanning, e diting and management • Presto! BizCard 6 : business card scanning, editing and ma nagement • BR-Receipts : receipt scanning, editing and management NOTE •C l i c k i n g Presto! PageManager or P[...]

Scan Using Your Computer 21 5 Connecting your scanner to yo ur computer in TWAIN Mode Before scanning a document using the scanning so ftware, select TW AIN Mode on your computer. a Turn on your scanner. b Connect the Micro USB Cable to the Micro USB por t on your scanner. Connect the cable to your computer. c Press the Start / OK button on the sca[...]

Scan Using Your Computer 22 5 Using DSmobileCapture (for Windows ® ) a Connect the supplied Micro U SB Cable to the Micro USB port on the rear of your scanner. Connect the cable to your computer. b Double-click the DSmobileCapture shortcut on your desktop. c The Select Scann er Model dialog box appears. Select TWAIN under Driver Type and select Br[...]

Scan Using Your Computer 23 5 e Change the scanning settings, if needed. For more information on changing settings, see Changing DSmobileCapture scan settings (for Windows ® ) on page 25. f Insert a document into your scanner. g Click Scan . Your scanner starts scann ing. A thumbnail of the scanned image appears in the DSmobileCapture screen and t[...]

Scan Using Your Computer 24 5 h For continuous scanning, insert the ne xt document into the scanner while Waiting next job... screen appears. When the document is inserted , scanning will start automatically. To stop the continuous scanning , click Cancel on Waiting next job... screen. NOTE • To change the time delay when wait ing for the next jo[...]

Scan Using Your Computer 25 5 Changing DSmobileCapture scan settings (for Windows ® ) File settings (1) Setup Change scanner prop erties. (2) File Format Change the file format. Select the format you want from the drop- down list. (3) Path Specify th e directory wh ere you wan t to save scan ned images. (4) Fit Page You can view and size the scann[...]

Scan Using Your Computer 26 5 Image settings Click Setup , and then click the Image tab to choose image type and to set basic scan settings. (1) Image Se lection Box Choose the typ e of document yo u want to scan. (2) Brightness Adjusts the lightne ss or darkness of an image. The ra nge is from -100 to +100 . The factory default is 0 . (3) Contrast[...]

Scan Using Your Computer 27 5 Paper settings Click Setup , and then click the Paper ta b to define values related to image output. (1) Cropping Cropping allo ws you to capture a portion of the scanned document.  Automatic Choose Automatic to allow the s oftware to adju st the cropping window according to the do cument size. Use this opt ion for [...]

Scan Using Your Computer 28 5 (2) Scan Area Choose your paper size fr om the drop-down list or create a custom paper size by clicking Add in the drop-do wn list. If you selected Fix for Transfer in Cropping (1), define the X-Offset and Y-Offset or specify Width and Length to redefine the scan area . The Display Area (4) in this screen displays imag[...]

Scan Using Your Computer 29 5 Preview settings Click Setup , and then click the Preview tab to preview your image before the final scan so that you can set your scan area correctly. NOTE If you chose Automatic cropping, in the Paper tab screen, you cannot preview your scan on this screen. (1) Preview Window When you cl ick Preview (3), the scanned [...]

Scan Using Your Computer 30 5 Options settings Click Setup , and then click the Options t ab to set additional image proc essing settings or calibrate your scanner. (1) Rotation Choose the rotation angle from the drop-down list if you want to rotate your scanned image. (2) Calibration Calibrate the scanner. For more information, see Calibration usi[...]

Scan Using Your Computer 31 5 Imprinter settings Click Setup , and then click the Imprinter tab to prin t alphanumeric characters, date, time, document count and custom text on your scanne d images. (1) Digital Imprinter Select Digital Imprinter to print th e message on the fron t of your sc anned image . (2) Print All Select the Print Al l check b[...]

Scan Using Your Computer 32 5 Information Click Setup , and then click the Informa tion tab to view system and scanner information.[...]

Scan Using Your Computer 33 5 Using DSmobileCapture (for Macintosh) a Connect the supplied Micro U SB Cable to the Micro USB port on the rear of your scanner. Connect the cable to your computer. b Double-click the DSmobileCapture shortcut on your desktop. c DSmobileCapture launches. d Change the scanning settings, if needed. For more information on[...]

Scan Using Your Computer 34 5 Changing DSmobileCapture scan settings (for Macint osh) Image settings Click the Image tab to choose imag e type and to set several basic scan set tings. (1) Image Se lection Box Choose the typ e of document yo u want to scan. (2) Brightness Adjusts the lightne ss or darkness of an image. The ra nge is from -100 to +10[...]

Scan Using Your Computer 35 5 File settings Click the File tab to configure the settings related to the file name and the directory where you want to save the scanned image. (1) Directory Specify the direc tory where yo u want to save scanned im ages. (2) File Name Set the rule for the file name of the scanned image. (3) Digits Determ ine the start[...]

Scan Using Your Computer 36 5 Paper settings Click the Paper tab to define value s related to image output. (1) Page Size Page Size allows you to capture a por tion of the scanned document . Choose your paper size from the Page Size pop-u p list, define the X Offset and Y Offset values or specify Width and Length to define your scanned area. Click [...]

Scan Using Your Computer 37 5 Options settings Click the Options tab to set so me additional image proces sing se ttings or calibrate your scanner. (1) Rotation Degrees Choose the rotation angle fr om the pop-up list if you want to rotate your scanned image. (2) Mirror Select the Mirror check box to revers e your image. (3) Calibration Calibrate th[...]

Scan Using Your Computer 38 5 Information Click the Information tab to view system and scanner information . (1) Language Choose the language yo u want to display from the pop-up list. (1)[...]

Scan Using Your Computer 39 5 Using Button Manager V2 (for Windows ® ) NOTE • For more detailed instructions, see the Button Manager V2 User’s Guide from the ap plication’s help menu. • To see the help menu, right-click the Button Manager V2 icon on the system tray, a nd then click Help . Use either one of these two me thods to launch Butt[...]

Scan Using Your Computer 40 5 To launch Button Manager V2 Button Panel from the Windows ® Start button a Click Start > All Programs > Brother DS-820W Scanner > Button Manage r > Button Manager V2 . b When the Select Sc anner Model dialog box appears, select your scanner model from the list, and then click OK . c Button Manager V2 Butto[...]

Scan Using Your Computer 41 5 Scanning methods There are two ways to scan using Button Manager V2 . If necessary, check or change scan settings before scanning. To scan using the scan button on Button Manager V2 Button Pan el a Insert a document into your scanner. b Launch Button Manager V2 Button Pa nel. c If necessary, right-click the desired sca[...]

Scan Using Your Computer 42 5 Scan buttons in the Button Manager V2 Button Panel (for Windows ® ) Scan to an image Use this option to open the scanned image in a sp ecific application. Note that t he application must already be open and running on your computer. To change scan settings, right-click the Scan button (see the Button Manage r V2 User?[...]

Scan Using Your Computer 43 5 Scan to an email Use this option to attach t he scanned image to an email. To change scan settings or emai l software, right-click th e E-mail button. a Insert a document into your scanner. b Launch Button Manager V2 Button Pa nel. c Click E-mail to start scanning. When scanning is complete, your email sof tware launch[...]

Scan Using Your Computer 44 5 Scan to a FTP server Use this option to save the scann ed image in a folder on your FTP server. To change scan settings, right-click the FTP button. a Insert a document into your scanner. b Launch Button Manager V2 Button Pa nel. c Click FTP to start scanning. When scanning is complete, the scanned image will be sent d[...]

45 6 6 Connecting in access point (AP) mode You can connect your wireless devic e (computer, smartphone, tablet, et c.) to your scanner. Your scanner itself can be the access point withou t going through any access point, and your wireless device can access the scanned images stored on the SD card directly. NOTE Up to three wireless devices can co [...]

46 7 7 Using your web browser You can use your wireless device’s (computer, smart phone, tablet, etc.) web browser to view the scann ed images stored on the scanner’s SD card an d downl oad the scanned images to your wireless device. a Connect your wireless device to your scanner in AP mode. For more information, see Connecting in access p oint[...]

Access Scanned Images on the SD Card 47 7 (1) Mode Click to switch the scanned image according to th e file format (PDF or JPEG). (2) Select All Click to select all check boxes. (3) Download Click to download the file that is checked in the box. (4) Delete Click to dele te the f ile that is check ed in the box. (5) Setting Click to go to the settin[...]

Access Scanned Images on the SD Card 48 7 (7) On-sc reen curso rs Click to go to th e first page. Click to go to the previous page. Click to go to th e next page. Click to go to the las t page. (8) Page Displays the numbe r of the current page and the total n umber of pages.[...]

Access Scanned Images on the SD Card 49 7 Using the USB connection be tween your scanner and computer NOTE You cannot view the conten ts of the SD card when the Wi-Fi ® switch is ON or your computer is in TWAIN mode. (For Windows ® ) a Connect the Micro USB Cable to the Micro USB por t on your scanner. Connect the cable to your computer. b Click [...]

Access Scanned Images on the SD Card 50 7 Using a ScanHub™ (Android) You can use your Android device’s application to vi ew the scanned images stored on the scanner’s SD card and download scanned images to the Android device. Install the application from Google Play to your Androi d device. To down load, install, or uninstall the Android appl[...]

51 8 8 Configuring Wi-Fi ® settings in access point (AP) mode Configure network settings You can configure network setting s in your browser. a Access the browser in AP mode. For more information, see Connecting in access p oint (AP) mode on page 45. b Click Settings . Changing Settings Using Your Browser 8 (1) Wi-Fi Se tting Set the SSID (network[...]

Changing Settings Using Your Browse r 52 8 Reset network settings You can restore any settings you changed via Wi-Fi ® connection ( WiFi AP Setting and Password Setup ) to the factory settings. a Press and hold the scanner’s reset butto n (1) using a pointed object, such as a needle or a fine-point pen for 10 seconds. NOTE When you press the res[...]

53 9 9 Calibrate your scanner only if the scanned images star t to look fuzzy, the color looks abnormal (d arker than normal), after 8,000 scans, or if the scanner has bee n stored without being used f or a long time. You will need the Calibration Sh eet that came with your scanner to successfully perform calibration. Calibration using the control [...]

Scanner Calibration 54 9 e Press the Start / OK button. f The scanner starts feeding the calibration sheet. The Power button LED blinks green. g After the calibration sheet is ejected, OK appears on the LCD and calibration is finished. Calibration using software (for Windows ® ) a Double-click the DSmobileCapture shortcut on your desktop. b The Se[...]

Scanner Calibration 55 9 e Click the Options tab. f Click Calibration to start calibrating the sca nner. g A message appears, prompting you to insert the Calibration Sheet.[...]

Scanner Calibration 56 9 h Hold the edges of the Calibration Sheet and insert it with the text face up and the white area feeding first into the scanner, and then click Yes . NOTE Hold only the edges of the Calibration Sheet and be care ful not to touch the white or black area. Leaving marks or fingerprints on this sheet can cause errors in calibra[...]

Scanner Calibration 57 9 Calibration using software (for Macintosh) a Double-click the DSmobileCapture shortcut on your desktop. b DSmobileCapture launches. c Click the Options tab. d Click Calibration to start calibrating the sca nner. e A message appears, prompting you to insert the Calibration Sheet.[...]

Scanner Calibration 58 9 f Hold the edges of the Calibration Sheet and insert it with the text face up and the white area feeding first into the scanner, and then click OK . NOTE Hold only the edges of the Calibration Sheet and be care ful not to touch the white or black area. Leaving marks or fingerprints on this sheet can cause errors in calibrat[...]

59 10 10 IMPORTANT Do not use any solvents or corro sive liquid, such as alcohol, kerosene, et c., to clean any part of the scanner, or the plastic may be pe rmanently damaged. Cleaning the outside of your scanner To prevent dust accumulation, we recommend cleani ng the exterior of your scanner periodically. a Remove the Micro USB Cable from both y[...]

Scanner Maintenance 60 10 c Gently wipe the glass and feed rollers with the sup plied cleaning cloth. d Close the top cover. e Reconnect the Micro USB Cab le to your scanner and yo ur computer.[...]

61 11 11 IMPORTANT For technical help, you must contact the Customer Service center in the country where you bought the scanner. For more information, see For customer service on page 74. Calls must be ma de from within that country. If you think there is a problem with your scanner , check the chart below and follow the sug gestions. Most problems[...]

Troubleshooti ng 62 11 Error Codes Calibration failed. Please reb oot the machine. The calibration failed for some rea- son. For example, the Calibration Sheet is not inserted in the correct di- rection.  Press and hold the Power button to turn off the scan ner, and press the Power button to turn on it. Then, perf orm the calibrat ion again. [...]

Troubleshooti ng 63 11 Troubleshooting Scanning difficulties Difficulty Cause Suggestio ns My scanner does not turn on. The supplied Micro USB Cable is not connected securely. Make sure the Micro USB Cable is securely con- nected to your scanner and comp uter. The battery is low. Connect the Micro USB Cable to your scanner and computer to charge th[...]

Troubleshooti ng 64 11 My scanner is con- nected but it will not feed my do cument or do anything else. Your docum ent is not s et correctly. Insert your document until you feel the top edge of the document touch the inside of your scanner. Your document is too thin or too thick. Check that your document is acceptable (see Doc- ument Specifications[...]

Troubleshooti ng 65 11 Colors in the scanned image are dark . The settings ar e not appropr iate for the type of document being scanned. Adjust the scanning settings. For Wind ows ® : see Image settings on page 26. For Macintosh: see Image settings o n page 34. Calibration needs to be performed. Perform the calibration. • To pe rform the calibra[...]

Troubleshooti ng 66 11 Software difficulties Network difficulties Difficulty Cause Suggestio ns When I press Scan in my scanning software, an error message ap- pears: Please install scanner or The scan was aborted because the scanner is not powered on or not connected properly . This error messag e appears if your scanner isn’t recognized by your[...]

Troubleshooti ng 67 11 Other difficulties Difficulty Cause Suggestio ns I do not have or lost the Calibration Shee t. Causes may vary. The special glossy calibration sheet that came with your scanner will give yo u the best calibration re- sults. To order a new Ca libration Sheet, go to Broth - er Mall at http://www.brother mall.com . I want use a [...]

Troubleshooti ng 68 11 When I type http://10.10.100 .1 to access the home screen in the web browser, the scanned images stor ed on the scanner’s SD card are not displayed on the home screen. Your scanner is in TWAIN mode. Press the Start / OK button, and then display SD on the LCD to change to Mass Storage m ode (SD mode). Your scann er is scanni[...]

69 A A Specifications NOTE This chapter provides a summary of the scanner’s spec ifications. For additional specifications, go to your scanner’s product page at http:/ /www.brother.com/ and click the Specifications tab. General 1 Measured when the scanner is connected to your computer. Appendix A A Power Source USB bus-power / Li-ion batter y P[...]

Appendix A 70 A Scanner 1 Windows ® XP in this User’s Guide includes Windows ® XP Home Edition and Windows ® XP Professional. 2 For the latest driver updates for the Mac OS X you ar e using, visit us at http://solutions.brother. com/ and click “Downloads” from your model page. Li-ion battery NOTE For longer battery life: • Slide the Wi-F[...]

Appendix A 71 A Interfaces 1 Your scanner has a Hi-Speed USB 2.0 in terface. The scanner can also be connected to a computer that has a USB 1.1 inte rface. 2 Third party USB ports are not suppo rted. Network USB Hi-Speed USB 2.0 12 Use a USB 2.0 cable (Type A / B) that is no more than 4 fe et (1.2 meters) long. SD card SD card memo ry size limit: b[...]

Appendix A 72 A Computer requirements For the latest driver updates, visit http ://solutions.brother.com All trademarks, brand and product names are pr op erty of their respective companies. SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating Sy stem Version Processor Minimum Speed Minimum RAM Recommended RAM Hard D[...]

73 B B Contacting Brother IMPORTANT For technical help, contact the Customer Service center in the country where you bought the scanner. For more information, see For customer service on page 74. Ca lls must be made from within that country. Register your product By registering your product with Brother International Corporation, you w ill be recor[...]

Appendix B 74 B For customer service If you have comments or sugges tions, please write us at: Service center (USA only) Visit http://www.brother-usa.com/service/ . In USA: 1-877-BROTHER (1-877-276-8437) 1-901-379-1215 (fax) For the location of a Brother authorized service center, call 1-877-BROTHER (1-877- 276-8437). In Canada: 1-877-BROTHER (514)[...]

Appendix B 75 B Technical support (for PageManager and BizCard) For USA For Canada Other countries NOTE For all other issues, see For customer service on page 74. Company name: NewSoft America Inc. Postal Address: 47102 Mission Falls Court, Suite 202 Fremont CA 94539 Telephone: 510-770-8900 Fax: 510-770-8980 E-mail Address: contactus@newsoftinc. co[...]