Brother Fax 1360 manual

USER’S GU IDE FA X- 1360[...]

If yo u n eed to c all Cu stomer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nc e : Model Number: FAX-1360 Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l number is on t he back of the unit . Retain this U ser' s Guide w ith yo ur sa l e s recei pt as a pe rmane nt rec ord of y[...]

i Brother nu mbers IMPORTANT For t echnical help, y ou must call the coun t ry wh ere you bought the m achine. Calls must be made fr o m within that country. Re gist er yo ur pr odu ct By registering your produ c t with Brot her Inter national C orporation , y ou w ill be reco rded as the original own er of the product. Your re gistration with Brot[...]

ii Brot her fax back syst em ( USA only ) Brot h er has inst alled a n easy-t o-use fax back syst em, so you can get in stant a nswers to comm o n technical questions and produc t informat ion f o r all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instruction s and an Index of fax[...]

iii Notice - Dis claimer o f Warranties (USA and Ca nada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EM P L O YEES OR AGENT S (COLL ECTIVE LY BROTHER 'S LICENSO R) MAKE NO WARRANTI ES, EX PRESS OR IMPLI ED, INCLUDING WITHO UT LIMITAT I ON THE IMPLIED WARRANTIES OF MERCHANTA B ILITY AND FITNESS F O R A P ARTICULAR PURPOSE, REGAR[...]

iv Br othe r ® One Year L imited Wa rranty an d Replac ement Ser vice (USA on ly) Who i s covered:  This limi ted war ran ty (“wa rrant y”) is giv en onl y to t he orig inal end-us e/r etail p urcha ser (ref erre d to in thi s warra nty as “Origi nal Purc haser ”) o f the acc ompanyi ng pr oduct , cons umables and acces sorie s (coll ec[...]

v Br othe r ® One Ye ar Limited War ranty and Replacem ent Service (USA o nly) discr etion . Br other r eser ves the ri ght to suppl y a ref urbis hed or remanuf act ured r eplace ment Machi ne and/ or accom panying C onsumabl e and Acces sory I tems and use ref urbi shed part s provi ded such re plac ement pr oducts conf orm to t he manuf acturer[...]

vi BROTHER MULTIFU NCT ION CENTER/F ACSIMILE MACHINE LIMIT E D WARR ANTY (C anada only) Pursuan t t o t his limited warra nt y of 1 year from t he da t e of purchas e for labour and pa rts, Brother I nt erna t ional Corpora t ion ( C anada) Ltd. ( “B rother”), or i ts Au t hori z ed Se r vi c e C ent e r s, will repair t h i s MFC/F ac si m ile[...]

vii Tabl e of Cont en ts Section I Genera l 1 General Information 2 Usi n g the documen tation ... ..... .... ..... .. ..... ..... ..... .. ..... ..... .... ..... .. ..... ..... ..... .. ..... .... .... 2 Symb ols and conven tions used in the d ocumentation .................................... 2 Control panel overview ............. .... . .........[...]

viii Sect ion II Fax 5 Sending a fax 18 Ent ering F ax mo de .. .... ..... ..... .. ..... ..... .... ..... ... .... ..... ..... .. ..... ..... .... ..... .. ..... ..... ..... .. 18 Fa xing from the A D F .... .... ... .... ..... ..... .. ..... ..... .... ..... ... .... ..... ..... .. ..... ..... .... ..... 18 Canc eling a fax in pr ogress .... .. .[...]

ix 7 T ele phone S ervices a nd External devices 27 Voi ce Operat ions .... ..... ..... ..... .... ... .... ..... ..... .. ..... ..... ..... .... ... .... ..... ..... .. ..... ..... .... .. 27 Making a telephone call ............................................................ . .. . . .. . ............. 27 Hold .. ..... .. ..... .... ..... ... ...[...]

x 10 Pri nting Repo rts 45 Fax repo rts..... ... .... ..... ..... .. ..... ..... .... ..... .. ..... ..... ..... .. ..... ..... .... ..... .. ..... ..... ..... .. ..... .. 45 Transmission Verification Report ............... .... . ....................... .. . ..................... 45 Fax Journal (activity report) . . ....................... .. . ..[...]

xi Section IV Appendixe s A S afe ty a nd Leg al 56 Choosi ng a locat ion .... ..... .... ... .... ..... ..... .. ..... ..... .... ..... ... .... ..... ..... .. ..... ..... .... ..... .. .. 56 To use the ma chine safe ly . ..... .... ..... .. ..... ..... ..... .. ..... ..... .... ..... .. ..... ..... ..... .. ..... .... .. 57 Import ant s afe ty i [...]

xii D Speci fications 91 Genera l ... ..... .. ..... ..... .... ... ..... .... ..... ..... .. ..... ..... .... ... .... ..... ..... ..... .. ..... .... ..... ... .... ..... 91 Prin t media... ..... .... ..... .. ..... ..... ..... .. ..... .... ..... ..... .. ..... ..... ..... .. ..... .... ..... ..... .. ..... ..... .. 92 Fax ... ..... ..... .... .[...]

Section I Genera l I General Information 2 Loading documents and pa per 5 General setup 11 Security features 15[...]

2 1 Using the documen tation 1 Thank y ou for bu y i ng a Brot her machine! Reading the docu m en tation wi l l help you make the mos t of your machine. Sy mbols and co nv enti ons used in the do cu men tati on 1 The f ol l owi ng symbols an d conven t io ns are used throughou t t he document ation. Genera l Info rmation 1 Bold Bold typeface identi[...]

General Info rmation 3 1 Control panel overv iew 1 FAX -1360 1 1 LCD (liqui d cryst al displ ay) Displa ys m e ssag es on the screen to hel p y ou set up and us e your mac hine. 2 One-To uch keys Instan tly acce sses your st ored Quick -Dial numbers.  Shift When he ld down , lets you a ccess One-Touch num bers 6 to 10 . 3 Fax keys  Redial/ Pa[...]

Chapter 1 4 7 Menu keys:  Menu Lets you acce ss the Menu to pr ogram you r setti ngs in the m achine.  a Se arch/Spee d Dial Lets you l ook up and dial num bers that are store d in the mem ory.  Volume key s d c In Fax mode , you can pr ess t hese k eys to adjust the ring volume.  d Press to sc roll backwar d to a m e nu select ion. [...]

5 2 2 Loading do cum ents 2 You can send a fax and m ake copies f rom the ADF (automatic do c um ent feeder). Usin g the ADF 2 The A DF can hold up to 20 pages and feeds each sheet indivi dual ly. Use sta ndard 20 lb (80 g/m 2 ) paper and always fan th e pages before putting them in the ADF. Recommended environment 2 Document Size s Supported 2 How[...]

Chapter 2 6 Sc anna ble a rea 2 The figures below show th e a r eas you canno t scan on paper. Handl ing and us ing plain pa per 2 You can use pl ain paper only. We recomm end t est i ng various paper types before buying large quanti t ies. To get t he best pri nt qu ali ty , we sug gest using Brother pa per. (See tabl e below.)  Avoid t o uchin[...]

Loading doc uments and paper 7 2 Choo sing th e righ t medi a 2 Paper type a nd si ze for each operation 2 Paper weight , thickness a nd capacity 2 1 Up to 50 she ets f or Le gal si ze pa per 20 lb (80 g /m 2 ). Up to 100 sh eets o f 2 0 lb ( 80 g/ m 2 )pap e r. Paper T ype Paper Si ze Usage Fax Copy Cut She et Letter 8 1/2 × 11 i n. (216 × 279 m[...]

Chapter 2 8 Loading pape r 2 How t o load pa per 2 a If the paper s upport fla p (1) i s op en, clos e i t. Open t he outp ut pape r tra y cove r (2). Pull the paper tray co m pl et e ly out o f the machine. b Press and hold the universal guide release button (1) as you slide out the front of t h e paper tray to ma t ch the paper size you are using[...]

Loading doc uments and paper 9 2 f Gently ad ju st the p aper side guides with both hands and the pape r length guide to fit t he paper. Make sure that the paper sid e guides and paper length guide touc h the edge s of the paper. Note Be caref ul that you do not pus h the pape r in too f ar; i t may l ift at t he back of the tray and c ause feed pr[...]

Chapter 2 10 Print able Area 2 The figure bel ow shows the unprin t ab l e areas on cut sheet pape r. The m achine cannot p r int in th e shade d areas. Cut Sheet P a per Top (1) Bo ttom (2) Le ft (3) Righ t (4) Cut Sheet 0.12 in. (3 mm) 0.12 i n. (3 mm) 0.16 i n. (4 mm) 0.16 in. (4 mm) 3 4 1 2[...]

11 3 3 On/Off key 3 W hen the m achine is idle , you can t urn it on and o ff by pressing the On/O ff key. Note If y ou have connected a n external telephone or TAD, it is always avail a ble. Tu rning the mac hine off 3 a Press and hold do wn the On/Off ke y until the LCD shows Shutting Down . The LCD light goes off. Tu rning the mac hine on 3 a Pr[...]

Chapter 3 12 Mo de Timer 3 The m achine h as mode keys on the control panel: Fax a nd C opy . Y ou can chang e the amount of time the machine takes after the last C opy operation b efore it r e t urns t o Fax mode. I f you c hoose Off , t he machine st ays in the mode you used last. a Pre ss Men u , 1 , 1 . b Pre ss a or b to ch o ose 0 Sec , 30 Se[...]

General setu p 13 3 Sp eake r V olum e 3 You can choos e a rang e of speak er volume lev els , f r om High to Off . a Pr e s s Men u , 1 , 3 , 3 . b Pr e s s a or b to choose Low , Med , High or Off . Pr e s s OK . c Pr e s s Sto p/Exi t . You can also adjust the speaker vo l um e by pr es si ng Hook/Hold . a Pr e s s Hook/Hold . b Pr e s s d or c [...]

Chapter 3 14 Sett ing Volume Amp lify 3 Please caref ul ly read Choosing the Handset Vol ume (F or Vo lume Ampl ify) o n page 13. a Pre ss Men u , 1 , 3 , 5 . b Do one o f the following.  If none of t h e u s ers are hearing- impaired, p res s a or b t o choose Off , and t h en p r e s s OK and go to step d .  If some or all of the users are [...]

15 4 4 TX Lock 4 TX Lock lets you prevent unauth ori zed a c c ess to th e mach ine. Y ou will not be able t o continu e to sche dul e Delayed F axes or Polling jobs. Howev er, any pre-scheduled Delayed F axes will be sent ev en if you turn on T X Lo ck , s o th ey wil l n ot be los t. W hi le TX Lock is On, t he following operation s are available[...]

Chapter 4 16 Turni ng TX Lo ck on/ off 4 Turning TX Lock on 4 a Pre ss Men u , 2 , 0 , 1 . b Pre ss a or b to choos e Set TX Lock . Pre ss OK . c Enter the regis t ered 4-di gi t password. Pre ss OK . The machine goes offline and the LCD sh ow s TX Lock Mode . Turning TX Lock off 4 a Pre ss Men u . b Enter the regis t ered 4-di gi t password. Pre s[...]

Section I I Fax II Sending a fax 18 Receiving a Fax 23 Telephone Services and External devices 27 Dialing a nd storing numbers 36 Remote fax options 40 Printing Reports 45 Polling 47[...]

18 5 Entering Fa x mo de 5 To enter fax mode, press ( Fa x ), and the key will gl ow green. Faxi ng fr om the AD F 5 a Make sure you are in F a x m ode . b Put the document fac e down in th e ADF. c Dial the fax n umber. d Pre ss St ar t . The machine starts scanning the document. Note • To canc el, press Stop/Ex it . • I f the me mor y i s f u[...]

Sending a fa x 19 5 Ca ncel ing a Broa dcas t in pr ogr ess 5 a Pr e s s Men u , 2 , 6 . The LCD wi l l show the fax num ber being dialed. b Pr e s s OK . The LCD will show t he job num ber: XXXXXXXXX 1.Clear 2.Exit c Pr e s s 1 to clear. The LCD will then show th e Broadcast job number and 1.Clear 2.Exit . d To cancel the Broadca s t, press 1 . e [...]

Chapter 5 20 Ch angi ng F ax R esol uti on 5 The q uality of a fax ca n be improved by chang i ng the fax resol ut i on. Resolution can be change d for the next fax or fo r all faxe s. To change t he fax resol ution for t he next fax 5 a Make sure you are in F a x m ode . b Load your docume nt . c Pre ss Resolution a nd then a or b to select the re[...]

Sending a fa x 21 5 Sending in real t ime for the next fax only 5 a Make s ure you are in Fax m ode . b Pr e s s Men u , 2 , 2 , 5 . c Pr e s s a or b to choose Next Fax Only . Pr e s s OK . d Pr e s s a or b to choose Next Fax:On (or Next Fax:Off) . Pr e s s OK . Over sea s Mode 5 If you a r e h aving difficulty s ending a fax overseas due to pos [...]

Chapter 5 22 Ch ecking and can celin g wait ing job s 5 You can check which jobs are still waiting i n the memory to be sent and cancel a job. (If there are no jobs , t h e LCD shows No Jobs Waiting .) a Pre ss Men u , 2 , 6 . Any waiting j o bs appear on the LCD. b Pre ss a or b to scroll t h r o ugh t he jobs and choose the job you want to cancel[...]

23 6 6 Recei ve mode s 6 You m ust choos e t he receive mode the external devices and telephone subs criber services you have on your li ne. This d iagram will help you choose t he correct mode. ( For de tail about th e receive mode, see Using receive modes on page 24. Ch oosi ng the Re ceive Mode 6 FAX -1360 6 To select or change y our Receive Mod[...]

Chapter 6 24 Using receive modes 6 Some rec eive modes answer automatically ( Fax Only and Fax/Tel ) . You may want to chang e the ring delay before using these modes. See Ring Delay on page 24 . Fax o nly 6 The Fax Only mode w ill automatic ally answer every call. If t he call is a f ax your machine wi l l recei ve it. Fax/ Tel 6 The Fax/Tel mode [...]

Re c e iving a F a x 25 6 F/T R ing T ime (Fa x/Tel mode only) 6 If you set the Rec ei ve M ode to Fax/Tel , you need to decide how lon g the m achine will signal you with its special p s e udo/double-ring when y ou have a voice c a ll. If it's a f a x call, the m ac h i ne receives the fax. This pseudo/ double-ring happens after the initial r[...]

Chapter 6 26 Additi onal r e ceiving opera tions 6 Pr inting a redu ced in comin g fax 6 If you choose On , the machine autom at i c a l ly reduces each p age of an incoming fax t o fit on one pag e of A 4 , Letter or L egal size p aper. The m achine calcula t es t he reduction ratio by using t he page size o f t he fax and your Paper Size se tti n[...]

27 7 7 Voice Op erations 7 Voice calls can be made either with th e hands et, an e x tension or external t el eph one. You can dial manual l y or use Quick-Dial num ber s . Mak in g a tele phon e cal l 7 a To m ake a t el eph one call, pi c k up the handset. b When y ou hear t h e dial tone, enter a number using the di al pad, O ne Touch, Speed-Dia[...]

Chapter 7 28 Tel ephone se rvices 7 Your machine supports the Caller ID and Distinctive Ring su bsc ri ber telephone services that som e telephon e compani es offer. F eature s like Vo ice Ma il, Ca ll Waiting , Call Waiting/Caller I D, Ring Master, answe r ing services, alarm system s or other custom features on one phone line may affect the way y[...]

Telephon e Servi ces and External device s 29 7 Before you choose the ring pattern to registe r 7 You can only register one Dist i nct ive Ring pattern with the machine. Some ring patterns cann ot be registered. The ri ng patterns bel ow are supported by your Br ot h er machine. Registe r the one you r telephone c o mpany gives you. Note If the rin[...]

Chapter 7 30 Caller ID 7 The C aller ID f eat u r e le ts you use the C all er ID subs criber service o ffered by m any local teleph one companies. Call your telephone company f or details. This service shows the teleph one number, or name i f it is available, of your caller as the l i ne rings. After a f ew rings, the LCD shows the telephone n umb[...]

Telephon e Servi ces and External device s 31 7 Connect ing an exte r n al TAD (telephone answer ing de vice) 7 You may choo se to con nect an external answ ering devi ce. How ev e r, when you have an external TAD on t h e same t ele phone line as t h e machine, t h e TAD an s we r s all calls a nd the ma chi ne ‘liste ns’ fo r fax ca lling ( C[...]

Chapter 7 32 d Record the outgoing m essage on your external TA D. e Se t th e T AD t o an sw er call s. f Set the Receive Mode to External TAD . (See C h oos ing t he Receive Mode on pa ge 23.) Rec ordi ng a n ou tg oing me ssag e (OG M) on a n ext er nal TAD 7 Timing is important i n recording t hi s mess age. The m ess age sets up the wa y s to [...]

Telephon e Servi ces and External device s 33 7 The third way is the easiest: Buy a triplex adapt er. You can plug a t ripl ex adapter i nt o an RJ14 outlet. It separates the wires i n t o two separate RJ11 jacks (L ine 1, Line 2) and a third RJ14 jack (Li nes 1 and 2). If your machin e is on Line 1, p lug the m achine into L1 of the triplex adapte[...]

Chapter 7 34 Extern al and ex tension phon es 7 Co nnec ting an e xter nal o r e xtens ion t el epho ne 7 You can connec t a separat e telephone directly to your machine a s shown in the diagram below. Connec t the telephone line cord to the j ack labeled EX T. 1 Extensi on tel ephone 2 External telephon e When you are using an external phone, the [...]

Telephon e Servi ces and External device s 35 7 Telephone a nsw er code 7 If you receive a voice call a nd the mach i ne is in F / T mode, i t wil l start to soun d the pseu do/double-ring aft er the ini t ial ring delay . If y ou p i ck up t he call on an ex tension p hone you can turn the pseudo/double-ring of f by pr es si ng #51 ( make s ure yo[...]

36 8 How to Dial 8 Man ual d ialing 8 Press all of the digits of t he fax num ber. One -Touch Dia ling 8 Press the One-T ouch key th at stores the number you want to call. To dial One-Touc h numbers 6 to 10 , hold down Sh ift as you press t he One-Touc h k e y . Sp eed-D ialing 8 a Pre ss Se arc h/ Sp eed D i al , th e # (pound) ke y , and then the[...]

Dial ing and s toring n umbers 37 8 Se arch 8 You can search for names you have stored in the One - Touc h and Speed-Dial memories. Press Sear ch/Speed Dial and t he menu keys to search nume r ic al ly, or use the dial pad a nd then the men u keys to search alphabe ti cal ly. 1 To searc h nu m er ically. 2 To search alphab et i cally , you can use [...]

Chapter 8 38 Stori ng On e-To uch Dia l numbe rs 8 Your machine has 5 On e-T ouch k eys whe r e you can store 10 fax or ph one numbers for autom atic dialing. To access numbers 6 to 10 , hold down Sh ift a s you pres s th e One-Touch k ey. a Pre ss Men u , 2 , 3 , 1 . b Press t he One-Touch key where you want to st ore a nu mb e r. c Enter the numb[...]

Dial ing and s toring n umbers 39 8 Se tting up Gr oups f or br oadc as ting 8 If you regularly want to send the same fax mess age t o many f ax num bers you can s et up a Group. Group s are stored on a One-To uch key or a Speed-Di al number. Each group uses u p a One-Touch k ey or a Spee d-Dial location. Yo u can then send the fax message t o all [...]

40 9 You can use on l y one rem ote fax opt ion at a time. Fax Forw arding 9 The fax forwarding feature lets you automat ical ly forward your received faxes to another machine. If you choos e Backup Print:On t he machine will also print the fax (this is a safety feature in case there is a power fail ure). a Pre ss Men u , 2 , 5 , 1 . 1.Fwd/Page/Sto[...]

Re mote fax o ption s 41 9 e Pr e s s Sto p/Exi t . Note • You canno t change a paging number or PIN remo tely. • If y ou have set Pag ing, a ba ckup c opy w ill automat ically be pri nted at the machi ne. Fax Storage 9 The fax storage feature lets you store your receiv e d f axes in t he machine’ s memory. You can retrieve stored f a x messa[...]

Chapter 9 42 Remote Retrieval 9 You can call your machine from any tou c h tone t el ephone or f a x machine, then use t h e remote ac cess cod e and remot e commands to retrieve f ax mess a g es. Set ting a Remo te Acce ss Code 9 The rem o t e access code let s you access the remote ret rie val features whe n you are away from your machine. Bef or[...]

Re mote fax o ption s 43 9 Ret riev ing f ax m ess ages 9 a Dial your fa x number from a t el eph one or anoth er fax machin e using touch tone. b When your machine answers , enter your remote access code (3 digits follo wed by l ). I f you h ear one long beep, y o u have m essages. c When y ou hear t wo short b eeps, press 96 2 . d Wait for the lo[...]

Chapter 9 44 Remo te fax co mmands 9 Follow the com m an ds be low t o access f ea t ures when y ou are away fr o m the machine. When you call the machi ne and enter your remote ac cess code (3 digits followed by l ), the syst em will g ive two short beeps and you must en t er a remote command. Remote c om m ands Ope ration det ails 95 Change the F[...]

45 10 10 Fax reports 10 You need to set up the Transmission Verification Report and Jour nal Period using the Men u keys. Tr ansmis sion Ver ificat ion Report 10 You can use the Tran s miss i on Verification Report as proof that you sent a fax. T his report lists the t ime and date of transmission and whet her the transm i ss i on wa s s u c ces sf[...]

Chapter 10 46 Reports 10 The f ol l owi ng reports are available: How t o print a repor t 10 a Pre ss Men u , 4 . b Do not of the following :  Pre ss a or b to ch oose the report you wa nt . Pr ess OK .  Enter the number of the report you want to print. F o r example, press 2 to print the Help List. c Pre ss St ar t . 1. Transmission Prints a[...]

47 11 11 Pol l ing lets you set up your machi ne so other people can rec ei ve faxes from you , but they pay for the call . It also l et s you call somebody else’s f ax machi ne and r e c e i ve a fax fr om it, so you pay for the call. The polling f e at ure needs to be set up o n both machines f or this to work. Not all fax m achines supp ort po[...]

Chapter 11 48 Polled trans mit 11 Polled Transm it is when you set up your machine to wait with a documen t so another fax m achine can call and retr i eve it. Se tup fo r po lled tran smit 11 a Make sure you are in F a x m ode . b Load your docume nt . c Pre ss Men u , 2 , 2 , 6 . 6.Polled TX d Pre ss a or b to ch o ose On (or Off ). Pre ss OK . 1[...]

Section II I Copy III Making copies 50[...]

50 12 How to c opy 12 Ente ring Cop y mode 12 Press ( Copy ) t o enter Copy mode. The defau l t setting is Fax. You can change the number of s e c o nds or m inutes that t he machine stays in Copy mode. (See Mode Ti mer on page 12.) The L CD show s t h e default copy setting: 1 Copy Ratio 2Q u a l i t y 3 No of Copies Ma king a sin gle copy 12 a Ma[...]

Making cop i e s 51 12 Copy options 12 W hen you wa nt to quickly change the copy settings temporarily f or t he next copy, us e the Copy key. T he ma ch ine retu rns to it s de fau lt s ettin g s after i t f inishes copying, or if the mod e timer returns the machine to Fax mode. For more information see Mod e T imer on pa ge 12. Ch angi ng c opy q[...]

Chapter 12 52 To chan ge the default se t ting, f ol l ow the in s t ructi on b elow: a Pre ss Men u , 3 , 1 . 1.Quality b Pre ss a or b to choose Normal , Fast or Best . Pre ss OK . c Pre ss St op/ Ex it . En larging o r redu cing t he im age c op ied 12 You can choo se the following enlargem ent or reduction ratios: Custom(25-400%) allows you t o[...]

Making cop i e s 53 12 Maki ng N i n 1 co pies 12 The N in 1 copy feature can help you save paper b y letting y o u copy tw o or four pa ges onto one printed page . Important 12  Please make sure paper size i s set t o Letter or A4 .  You cannot use the E nl arge/ Reduce setting with the N i n 1.  ( P ) me ans Portrait and ( L ) mean s Lan[...]

Chapter 12 54 Ad justi ng Brig htne ss an d Co ntr ast 12 Brightness 12 To t emporarily change the b r ightnes s setting, follow the instructions below : a Make sure you are in Co py mode . b Load your docume nt . c Use the d ial pad to ent e r t h e number of copies (up to 99). d Pre ss Cop y O ptions and a or b to choose Brightness . Pre ss OK . [...]

Sectio n IV Appendix es IV Safety and Legal 56 Troubleshooting and Routin e Maintenance 65 Menu and Features 83 Specifications 91 Glossary 96[...]

56 A Choosing a location A Put you r machine on a flat, stable surface that is f ree of v i brat ion and sho cks, such as a desk. Pu t the mac hine near a t elephone wall jac k and a standar d AC power ou tl e t . Choose a l ocat ion where the temperature rema ins betwee n 50 ° F and 95 ° F ( 10 ° and 35 ° C). CAUTION • Avoid plac i ng your m[...]

Safety and L egal 57 To use the machine safely A Ple ase keep these instructions for later reference and read them before attempting any main t ena nce. WARNIN G There are high voltage electrodes inside the machi ne. Bef ore you clean the inside of the machine, ma k e s u r e y o u have unplugged t he tele phone line cord first and the n t he power[...]

58 DO NOT put y o ur hands on the edge of the m achine u nder the pane l cover or t ouch the document feed rollers. Doi ng this m ay cause i nju r y. DO NOT put your hands on the e dge of t h e paper tray under the out put paper tray cove r . Doi ng this may cause injury. DO NOT touch the paper feed roller. Do ing t his may cause injury.[...]

Safety and L egal 59 DO NOT touch the area shade d i n the illustrat i on. Doi ng t hi s may c ause inj ury. When moving the machine you must lift it f rom the base, by placing a hand at each side of t he unit as shown in the i l lustration. If the machine becomes hot, releases smok e or generat es any strong sm el ls, immedia t el y unplug the mac[...]

60 WARNIN G • Use caut i on when in s talling or modifying telephone l ines. Ne ver touch t el e phone wires or terminals that are not i nsulated unless the telephone line has been unplugged at the wall jack. Never i nst al l telephone wiring during a lightning storm. Never install a telephone wal l jack i n a wet locat ion. • This product must[...]

Safety and L egal 61 5 Do not use this product ne ar water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, cau sing serious damage t o the produ c t. 7 Slo t s and openin gs in the cabinet and the back or bottom are provided for ventilation. To ens ure reliable operation of the product and to protect it from[...]

62 17 T o reduce t he risk of fire, electric shock and injury t o people, note the fo ll owing:  Do not use this product near appliances that use water, a swimming pool, or in a wet base m en t.  Do not use the machine during an electrical storm (there is the rem ote poss i bi li ty of an electrical shock) or t o report a ga s leak in the vic[...]

Safety and L egal 63 If trouble is experienced with this equipment, for repair or w arranty information, please contact Brother Cus tomer Service. (See Brother numbers on pag e i . ) I f the equ ipment is causing h arm to the t e lephone ne t work, the telephone company may reques t that you disconnec t t h e equipment until the problem is resolved[...]

64 IMPORTANT Changes or modificat i ons not express l y approv ed by Brot her Indust ries, Ltd. could void the user's authority to operate the equipment . Indu stry Can ada C ompli an ce St at emen t ( Can ada on ly) A This Class B digital apparatus complies with Canadian ICES-003. Cet a pparei l numérique de la classe B est con f orm e à la[...]

65 B Troubleshoo ting B IMPORTANT For t echnical h elp, you must c all the c ountry where you bought the machine . Calls m ust be made from w i thin th at c ou ntr y. If you think there is a prob lem with y our machine, c heck the chart below an d follow the troubl es h ooting t ip s . You can solve most pro bl em s by y ourself. I f you need ad di[...]

66 Printing Re ceived Fax e s B Phone Li ne or Connections B Receivi ng Faxes B Mac hine feed s mult iple page s M ake sure the p aper is loa ded p rope rly in th e pa per tr ay. (See How to lo ad pape r o n page 8 .) Prin te d page s are not stac ked neat ly . Make sure y ou a re us ing t he pap er supp ort flap . (See How to load pape r o n page [...]

Troub leshoot ing and Routine Mai ntenanc e 67 Sending Faxes B Handling Inc om i ng Calls B Menu Setting D i ffi culty B Difficulty Su gges tions Ca nnot se nd a fa x Ch eck al l line co rd conn ecti ons. Ma ke sure that the F ax key is illu min ated. ( See Entering Fax mode o n pa ge 18. ) As k th e oth er party to c hec k tha t t he re ceiv ing m[...]

68 Copying Dif ficulty B Error messages B As with any sophisticated office product, e r rors may occu r . If this happens, your machine ide nt i f ie s the err o r and shows an error m essage. The most comm on error mes sages are shown below. You can correct most errors by yourself. If you need m ore help, the Brothe r S o l utions Cen ter offers t[...]

Troub leshoot ing and Routine Mai ntenanc e 69 Hi gh Tempe ra ture The print h ead is too warm. Allow the mac hine to cool down. In it Unable XX The machine has a m echanical proble m . —OR — A foreig n o bjects s uch as a clip or ripped pa per is in the machi ne. Open the Upper Jam Cle ar Cover and remove any forei gn objects i nside the mac h[...]

70 Tr ansf er ring yo ur faxe s or Fax Jour nal repo rt B If the LC D shows:  Change Unable XX  Clean Unable XX  Init Unable XX  Print Unable XX  Scan Unable XX we rec ommend trans f e rr ing y ou r faxes to another f ax m achine. (See Transferring faxes to anot h e r fax machine on pa ge 7 0.) You can also transfer the Fax Journal r[...]

Troub leshoot ing and Routine Mai ntenanc e 71 Transferr ing Fax Journ a l repor t t o another f a x machine B If y ou have not set up your S t ation ID, you cann ot enter fax transfer mode. a Pr e s s Men u 9 , 0 , 2 . b Enter the fax number to which the Fax Journal report will be f orwarde d. c Pr e s s Star t . Docum ent jam B Docu m en t s can [...]

72 Print er jam or pape r jam B Take out the jammed paper depe nding on where it i s jammed in the m achine. a Pull the paper tray (1) out of the machine. b Pull out the jammed paper (1). c Reset the machine by opening the Upper Jam Clear Cover and t hen closing it.  If you c annot r e move the jammed paper from the front of the machin e, or the[...]

Troub leshoot ing and Routine Mai ntenanc e 73 f Open the Upper Jam Clear Cover (1). Make sure that there is no j am med paper left in the corners of the m achin e . Note If the paper is jammed unde r the print head, u npl ug the m achine from the power sou r ce, and then move the print head to take out the paper. g Close the Upper Jam Clear Cover.[...]

74 Routine ma inten ance B Repla cing th e ink cartri dge B Your machine is equipped with an ink dot counter. The ink do t counter au tomatically monitors t he level of ink in t he cartridge. When the mac hi ne detec t s an ink cartridge is running out of i nk, t he machine wil l tell you with a m essage on the LCD. Be sure to f ol low t he LCD pro[...]

Troub leshoot ing and Routine Mai ntenanc e 75 e The in k cart ri dge has its o wn correct position. Insert the ink c artridge in the direction of the arrow on the l abel . f Lift the l ock relea s e leve r gently and push i t until it clicks, a nd then c lose the ink c artridg e cover. g If you repl aced an in k cart ridge, the LCD may as k you to[...]

76 Cl eani ng the outs ide o f t he mach ine B CAUTION Use neutral detergents. Cleaning with volatile liquids s uch as thin ner or benzin e will dam age the o utsid e s urface of t he machine. DO NOT use cleaning materials that contain a mmonia. DO NOT use isopropyl alcohol to remove dirt f ro m the control panel. It may crack the panel. Clean the [...]

Troub leshoot ing and Routine Mai ntenanc e 77 Cl eanin g the s cann er B a Unplug t he machine, open t he panel cover (1). Cl ean the whi t e bar (2) and the g l ass strip (3) with i sop ropyl alcohol on a s oft lint-free c loth . Cl eanin g th e mach ine p rint er plat en B WARNIN G Unplug the machine from the AC power outlet before cleaning the [...]

78 Cl eaning the pa per pi ck- up rolle r B a Pull the paper tray co m pl et e ly out o f the machine. b Unplug the m achine from th e AC pow er outlet and remove t he Lower Jam Cle ar Cover (1). c Clean the P aper Pick-up Roll er (1) with isopropyl alcohol on a cotton swab. d Put the Lower Jam Clear Cover ba c k on. Make sure th e cover is set pro[...]

Troub leshoot ing and Routine Mai ntenanc e 79 Ch ecki ng the prin t qu ality B If faded or streaked text appear on your outpu t , s ome of the noz zles may be c logged. You can chec k this by pri nt i ng the Pri nt Quali t y Check Sheet and looking at the nozzl e check pat t ern. a Pr e s s In k . b Pr e s s a or b to choose Test Print . Pr e s s [...]

80 Ch ecking the p rint a lignm ent B You ma y need to adjust the print alignment after tran s po rt ing the machine i f y our printed text becomes blurred or images becom e faded. a Pre ss In k . b Pre ss a or b to ch o ose Test Print . Pre ss OK . c Pre ss a or b to ch o ose Alignment . Pre ss OK . d Pre ss St ar t . The m achine starts pri nt in[...]

Troub leshoot ing and Routine Mai ntenanc e 81 Machine Information B Ch ecki ng the seria l numb er B You can see t he machine’s serial number on the LCD. a Pr e s s Men u , 5 , 1 . 1.Serial No. b Pr e s s OK . XXXXXXXXX c Pr e s s Sto p/Exi t . Packing a nd shippi ng the mach ine B W hen you trans port the m a c h ine, use t he packing m aterial[...]

82 CAUTION If you are not ab le to find t he yellow protective part, DO NOT remove the ink cartridge before s hi pp ing. It is essential that the machine be shipped with either the yellow protective part or the ink cartridge i n position. Ship ping wit hout them w ill cause damage to your mac hi ne an d may void your warranty. d Unplug the ma c h i[...]

83 C On -screen programming C Your m achine i s des i gned to be easy to use with LCD on-screen program m i ng using the menu keys. Us e r -friendl y programmin g helps you take full adv antage of all the m enu selec t ions your machine has to offer. Since your programming i s don e on the LCD, we hav e creat ed step-by-step on - scr een instructio[...]

84 Me nu keys C To acc ess the menu mod e: a Pre ss Men u . b Choose an option.  Pre ss 1 for General Set up menu.  Pre ss 2 for F ax me n u .  Pre ss 3 for Copy menu.  Pre ss 0 for Ini tial Setup me nu. You can scroll more quickly through each menu level by pressi ng a or b for the direction you want. c Pre ss OK when tha t option appe[...]

Menu a nd Feat ures 85 Menu Ta ble C The me nu tabl e will help you understand the menu select ions and opt i ons that are found in the machin e's programs. T he factory set t ings are shown in Bold with an asterisk. Choose & OK Choose & OK t o acc ept to ex it Ma in M enu Su bm enu M enu S e lect io ns Op tio ns Des cr ipt io ns P age[...]

86 1.General Setup (Con ti nued ) 4 .Aut o Day ligh t — On Off * Ch ange s fo r Da ylig ht Sav ings Tim e au toma tica lly . 14 5.On/Off Setting — Fax Receive:On Fax Receiv e:Off * Cust omi zes t he On/Off key to rece ive faxe s even in o ff m o d e. 11 6. LCD C ontr ast — Light Dark * Adj usts the co ntr ast of the LCD. 14 2.Fax 1. Setu p Re[...]

Menu a nd Feat ures 87 2.Fax (Co nti nued ) 2.Setup Send (I n Fax m ode only ) (Con ti nued ) 5.Real Time TX Next Fax Only Off * On Sends a fax without usin g th e memor y. 20 6.Polled TX On Off * Set s up the d ocu ment on yo ur mac hine to be retri eve d by anot her fax ma chin e. 48 7.Overseas Mode On Off * If y ou a re ha ving pr oble ms send i[...]

88 2.Fax (Con ti nued ) 0.M iscellaneous 1.TX Lock — Stop s unau thor ize d users fro m chan ging the ma chin e’s c ur rent s et tings . 15 2.Compatibility Normal * Basic Adj usts t he eq uali zation fo r tra nsmis si on p rob lems . 73 3.Distinctive Off * Set (On) Us es t he Te leph one Company’s Distinctive Ri ng s ubsc riber ser vic e to r[...]

Menu a nd Feat ures 89 5.Machine Info. 1.Serial No. — — Lets yo u chec k the se ria l nu mber of yo ur mac hine . 81 0.Initial Setup 1.Date/Time — — Pu ts th e dat e and t ime on th e LCD and i n head ings of f axes you send. See Quic k Setup Guid e 2.Station ID — Fax: Name: Set your na me a nd f ax numb er to appe ar on each pa ge yo u f[...]

90 Entering Te xt C When y ou are set ting certain me nu selections, such as the Station ID, you may need to enter te x t into the machi ne. M ost dial pad ke y s h av e t hree or f o ur lett ers prin t ed on keys. Th e ke ys for 0 , # and l do no t have printed letters because they are used for special charac ters. By press i n g the proper dial p[...]

91 D Ge ner al D 1 T his de pend s on prin t c ondi tions . Sp ec if ic at ion s D Memor y Capacity 16 MB AD F (aut om atic doc ume nt feeder) Up to 20 pages Tempe r a t ure: 68 ° F - 86 ° F (2 0 ° C - 30 ° C) Humidity: 50% - 7 0% Paper: [ 20 l b (80 g/m 2 )] Le tte r s ize Pap e r Tray 100 Sheets [20 lb (80 g /m 2 )] Prin ter T ype Ink Jet Pri[...]

92 Print media D Pape r Inp ut Pape r Tr ay  Paper ty pe: Plain paper  Paper si ze: Letter, Le gal , A 4 Width: 3.5 in. (89 m m ) - 8.5 in (216 mm) Height: 5.0 in. (127 mm) - 14.0 in (356 m m ) For more details, see Pape r weight, thickness and capacity on page 7.  Maximum paper tray capac i t y : Up to 100 sheets of 20 lb (80 g/m) 2 plai [...]

Specif ication s 93 Fax D 1 ‘Pag es’ r efe rs to the ‘ Brot her St anda rd C hart N o. 1’ (a typi ca l busi ness l ett er, Stand ard r eso luti on, M MR cod e). Spec ifi cati on s and pr int ed ma teria l s a re subj ec t to c hange witho ut pr ior not ice. 2 ‘P ages’ refers to the ‘ITU -T Tes t Chart #1’ (a typ ical bu s i ness l e[...]

94 Copy D 1 Base d on B rothe r sta ndar d patt ern . (Fas t mode /St ack C opy) C opy sp eeds va ry w ith th e compl exit y o f the do cum ent. Color / Black No/Yes Document Size ADF Width: 3.5 in. to 8. 5 in . (89 mm to 215.9 mm) ADF Hei gh t: 5 in. t o 14 in. (127 mm to 355. 6 mm) Copy Sp eed Up to 18 pages/minute (Le tter paper) 1 Mul tiple C o[...]

Specif ication s 95 Consumable items D Ink The machine uses an i ndi v idual B l a c k ink c artr i dge that is sep arate from the print head assembly. Service Life of I nk Cartridge The f irst tim e you in stall t he ink cartridg e the m achin e will u se ex tra ink t o fill t h e ink del ivery t ubes. T his is a one-time proce s s that enables hi[...]

96 E This is a co mprehens ive list of f eatures and t e r ms that appear i n Brother m anuals. A vailabilit y of these features depend s on t h e model you purchased. Glos sary E ADF (au tomatic docum ent feeder) The docume nt can be placed in t h e ADF and s canned on e page a t a time autom aticall y. Auto Reduction Reduces the siz e o f i n com[...]

Gl os sar y 97 Dual Acc ess You r m achi ne can scan o ut go ing faxes or sched uled jobs i nto m emory a t t he same time it is sending a fax fr o m memory or receiving or printing a n i n c o ming fax. Easy Receive Ena bl es your machine to respond to CNG tones if you int errupt a fax call by ans wering i t. EC M (Err or C orrect i o n M ode) Det[...]

98 Overseas Mod e Makes temporary cha nges to t he fax tones t o accommodate noise and static o n overseas phone li nes. Pau s e Allows you t o pl ace a 3.5 second del ay in the dial i ng s e quence stored on One-Tou c h and Speed-Di al numbers. Press Red i a l /P ause a s many tim e s as needed for longer pause s . Pulse (Canada on l y) A form of [...]

I ndex 99 F A Accessori es and supplies ... .... ... .... ... ... .... .. ii ADF (automatic do cu m ent feeder) ..... . 5 , 18 Answerin g machine (T A D) .. .... ... .... ... ... .... 31 connecting ... .... ..... ..... .. ..... ..... .... ..... ...... 3 1 Automa tic fa x re ceiv e ... .... ..... ..... ....... .. ..... ..... ..... .. . 23 Easy Recei[...]

100 F Fax c odes changing ... .. ..... .... ..... ... .... ..... ..... .... 3 5 , 42 Fax Receive Code .... ... .... ..... ..... .... 2 5 , 34 Re mo te A cce ss C ode .... ..... .... ..... .. ..... .. 42 Telephone Answer Code ...... ....... .. 34 , 35 Fax F orwarding changing rem otely ..... ....... ....... ... .... 43 , 44 programming a number .. .[...]

101 Mode , entering Copy ..... .... ... .... ..... ..... ..... ....... .. ..... ..... ... 5 0 Fax ... ..... .... ..... .. ..... ..... ..... .... ... .... ..... ..... . 18 Mul ti-l ine c onnect ions (PBX) ..... ....... ....... . 33 O One-To uch changing . .. ..... ..... ..... .. ..... .... ..... ..... .. ..... . 38 setting up ..... .... ..... ..... [...]

102 Speed - Di al changing ... .. ..... .... ..... ... .... ..... ..... .... ... ....38 setting up .... ..... .... ..... ..... ....... ....... .. ..... .. 38 using .... .. ..... ..... .... ... ..... .... ..... ..... .. ..... .... 36 T TAD (telephone answ ering devi ce), external ..... ..... ..... ....... ....... .. ..... ... 23 , 31 , 33 connecting[...]

EQUIPMENT AT T ACHMENT LIMITATIONS (Can ada only) NOTICE This product meet s the applicab le Indu s try Canada techn ical spec i fications . NOTICE The Ringer Equivale nce Nu mber i s an indication of the maximu m number of devices allowed to be conn ect ed t o a telephone interface. The termina t ion on an interface may cons i st of any combin at [...]

Bro th er In te rnat iona l Cor por ation 100 S omerse t Corp orate Bo ulevar d P.O. Box 6911 Br idge water, NJ 0880 7-0911 US A Brot her Inte rnatio nal Corp oratio n (Cana da) Lt d. 1 r u e Hôtel de Ville, Dol lard- des-O rmeaux , QC, Cana da H 9B 3H 6 Vi sit us on the Worl d Wid e Web http: //www.brother .com These m achines are made for use i [...]