Brother FAX 3750 manual

® OWNER’S MANUAL FA X 2 7 5 0 FA X 3 7 5 0[...]

© 1996 – 1998 Brother Industries, Ltd. Y ear 2000 Compliant Brother is addressing the Y ear 2000 related issues f or all Brother f ax machines and multi-function centers . Our f ocus is to ensure that our bundled third party software will continue to properly process date/time data after J anuar y 1, 2000. Brother f ax machines and multi-functio[...]

Br o t h e r Nu mb e r s F ax-Back System Brother Customer Service has installed an easy-to-use Fax-Bac k System, so you can get instant answers to common technical questions and product information for all Brother products. This system is av ailable 24 hours a day , 7 days a week. Y ou can use the system to send fax es to any fax machine, not just[...]

Ordering Accessories and Supplies For best quality results use onl y g enuine Br other accessories, av ailable at most Brother retailers. If you cannot find the accessory you need and you ha ve a V isa, MasterCard, Disco ver or American Express credit card, you can order accessories directly from Brother . (In the USA, you can visit us online for a[...]

T able of Contents iii 1 Introduction Using This Manual ...................................................................................................... 1 Finding Information .................................................................................................... 1 T est Sheet Procedur es (F or USA Only) ..........................[...]

iv T ABLE OF CONTENTS 3 On-Screen Programming User -Friendly Pr ogramming ................................................................................... 23 Function Mode .......................................................................................................... 23 Alternating Displays ............................................[...]

v T ABLE OF CONTENTS V iewing Caller ID List ....................................................................................... 45 Printing Caller ID List ........................................................................................ 46 Clearing a Caller ID Stored in Memory ............................................................[...]

vi T ABLE OF CONTENTS Speed Dialing ............................................................................................................ 68 Dialing Access Codes and Credit Card Number s ..................................................... 69 Hold ..............................................................................................[...]

vii T ABLE OF CONTENTS Error Messages ......................................................................................................... 90 Document Jam .......................................................................................................... 93 Printer Jam ....................................................................[...]

viii T ABLE OF CONTENTS 15 Fax Specif ications .................................................................................................... 131 Printer Specif ications (A vailable with Softwar e Option) ............................... 132 Electrical and En vir onment ..........................................................................[...]

ix T ABLE OF CONTENTS B Special Printing F eatures ....................................................................................... 155 W indo ws ® Printing .................................................................................................. 155 Bi-directional Parallel Interface ................................................[...]

x T ABLE OF CONTENTS Managing Y our Fax es in the Status Manager .......................................................... 175 Accessing the Status Manager .......................................................................... 176 Checking the Status of Sent Fax es (Outbox) .................................................... 176 V iewing F ax[...]

1 1 CHAPTER ONE Introduction Using This Manual Thank you for purchasing a Brother fa x m a c hine. T his f a x m a c hine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your m achine t o its fullest potential by taking a few minutes to read this manual. Additionally , your fax mac[...]

2 CHAPTER ONE T est Sheet Pr ocedures (For USA Onl y) After programming your Station ID, please fill out the TEST SHEET included with your fax machine and f ax it to Brother’ s Automated Fax Response System as your f irst transmission. This will verify that your f ax machine is properly installed. When this document is receiv ed a confirma tion s[...]

3 INTR ODUCTION When your fax machine answers in F AX/TEL mode, it listens for CNG tones and then responds with recei ving tones. The fax “handshake” is the time in which the sending machine’ s CNG tones and the recei ving machines “chirps” over lap. This must be for at least 2 to 4 seconds, so the machines can understand ho w each is sen[...]

4 CHAPTER ONE F AX 2750 and F AX 3750 Contr ol P anel Overvie w Start Stop 2750 PLAIN PAPER LASER FACSIMILE Copy Resolution Mode Tel-index ABC D EF GH I JKL MNO P Q RS TUV WXY Z Clear Function Set Photo Enlarge Sort Reduce Hold Redial / Pause Speed Dial Hook Help/ Broadcast Volume Stop Shift High Low Start Fine Photo TAD S.Fine FAX FAX/TEL 02 03 04[...]

5 INTR ODUCTION F AX 2750 and F AX 3750 Contr ol P anel K eys Hold Lets you put calls on hold. Dial P ad Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine. Redial / P ause Redials the last number called. Also inserts a pause in autodial numbers. Hook Lets you dial telephone and fax numbers with[...]

6 CHAPTER ONE[...]

7 2 CHAPTER TWO F ax M a chin e S etu p and Conn ecti o ns Caution 1 Never install telephone wiring during a lightning storm. 2 W e recommend that this product be used with a sur ge protection device to protect the product against lightning storms. 3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet[...]

8 CHAPTER TWO P ac king List Make sure you have the following items: If an item is missing, call Brother Customer Service at 1-800-284-4329 ( USA ), 1-800-853-6660 ( from within Canada ) or 1-514-685-6464 ( fr om within Montreal ). See Ordering Accessories and Supplies on page ii for the correct item numbers. Whenev er you transport the fax machine[...]

9 FAX MA CHINE SETUP AND CONNECTIONS Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. Mak e sure nothing blocks the flo w of air from the fan on the right side of the machine. [...]

10 CHAPTER TWO Assemb ly Installing the Drum Unit Assembl y (with T oner Car tridge) 1 Unpack the drum unit assembly , including the toner cartridge, and gently rock it from side to side five or six times. T o prevent damage to the drum, do not e xpose it to light for longer than a few minutes. Do NO T remo ve the c lear plastic star ter sheet – [...]

11 FAX MA CHINE SETUP AND CONNECTIONS 2 Open the top cov er of the fax machine. 3 Holding the drum unit by its handles, insert it into the fax machine. 4 Close the top co ver .[...]

12 CHAPTER TWO Setting Up the F ax Machine Follo w the instructions belo w to connect the handset, power cord, and telephone line. LINE EXT. 1 Connect the Handset. Connect the curled handset cord to the bottom of the handset and the left side of the fax machine. 2 Connect the power cor d. When you connect the po wer , the screen displays 01/01 1999[...]

13 FAX MA CHINE SETUP AND CONNECTIONS 3 Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left side of the fax machine. Connect the other end to a modular wall jack. 4 Attach the wire extensions to the multi-pur pose sheet feeder and to the document guide base. 5 Attach the document and paper tra[...]

14 CHAPTER TWO Loading P aper 1 Open the multi-purpose sheet feeder cov er . 2 Fan the paper well. Load the paper , making sure that the print side is to ward the fax machine and the paper le vel is stacked belo w the paper mark. The feeder can hold up to 200 sheets of paper , or up to 10 en velopes. 3 Adjust the guides to fit the paper , to help p[...]

15 FAX MA CHINE SETUP AND CONNECTIONS Attaching Dust Co ver ■ It is essential to keep the dust co ver on your fax machine to pre vent the dust from entering the print head and causing damage. ■ Using the dust cov er on your fax machine will prolong the life of the drum unit. 1 Attach the dust cov er to the now open multi-purpose sheet f eeder c[...]

16 CHAPTER TWO Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cov er . Y ou can load paper or en velopes one at a time into this slot. Y ou do not hav e to remov e paper from the multi-purpose sheet feeder . When you use labels or transparencies, be sure to use this slot. Loading One Sheet of P aper Y ou do not h[...]

17 FAX MA CHINE SETUP AND CONNECTIONS Connecting an External T elephone Ans wering Device (T AD) Sequence Y ou might choose to connect an additional answering system. When you hav e an exter nal T AD on the same telephone line as the fax mac hine, the T AD answers all calls. The f ax machine “listens” for fax calling (CNG) tones. If it hears th[...]

18 CHAPTER TWO Connections The external T AD must be plugged into the left side of the fax machine, into the jack labeled EXT . Y our fax machine cannot wor k properl y if you plug the T AD into a wall jack. NO ! YES ! TAD TAD LINE EXT. 1 Plug the telephone line cord from the wall jack into the left side of the fax machine, in the jack labeled LINE[...]

19 FAX MA CHINE SETUP AND CONNECTIONS Connecting an External T elephone Y our fax machine is equipped with a handset that you can use as a re gular phone. Howe ver , you can also connect a separate telephone (or telephone answering de vice) directly to your fax machine. Connect the modular plug on the telephone’ s line cord to the jack labeled EX[...]

20 CHAPTER TWO Con ver ting T elephone W all Outlets There are three ways to con vert to an RJ11 receptacle. The first tw o ways may require assistance from the telephone company . Y ou can chang e the wall outlets from one RJ14 jack to two RJ11 jacks. Or , you can ha ve an RJ11 wall outlet installed and sla ve or jump one of the phone numbers to i[...]

21 FAX MA CHINE SETUP AND CONNECTIONS 4 Plug one end of the second telephone line cord for your T AD into the L2 jack of the two-line T AD. Plug the other end into the EXT . jack on the left side of the fax machine. Triplex Adapter Two-Line Phone Two-Line External TAD Fax Machine Y ou can keep two-line telephones on other w all outlets as always. T[...]

22 CHAPTER TWO If you are installing the fax machine to w ork with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of dif ficulty should be repor ted first to the compan y that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator , it is recommended tha[...]

23 User -Friendly Pr ogramming W e hav e designed your fax machine with on-screen programming and a Help ke y . User-friendly programming helps you take full advantage of all the functions your fax machine has to off er . Since your fax programming is done on the LCD, we created step-by-step on- screen prompts to help you program your fax machine. [...]

24 CHAPTER THREE Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is sho wn belo w , showing you, when you place a document in the feeder, that you can dial a numb[...]

25 ON-SCREEN PROGRAMMING 5. INTERRUPT Function Description Factory Set More Info Send a fax no w , ev en if you have the p. 62 machine set to send a f ax later, or if you ha ve it set for Polling. 4. REMAINING JOBS Function Description Factory Set More Info Cancel a delayed fax or polling job . pp. 42, 51 3. SETUP SEND Function Description F actor [...]

26 CHAPTER THREE 8. REMO TE F AX OPT Function Description Factory Set More Inf o 1. F AX FWD/P A GING Set fax machine to forw ard fax OFF pp. 71–72 messages — OR — to call your pager . 2. F AX STORA GE Store incoming faxes in memory OFF p. 73 for remote retriev al. 3. REMO TE A CCESS Set code for retrieving f ax es. 159 p. 73 4. PRINT F AX Pr[...]

27 Getting Star ted Setting Dialing Mode (T one/Pulse) Y our fax machine comes set to accommodate tone (multi-frequenc y) dialing service. If you hav e pulse (rotary) dialing service, you need to change the dialing mode. 1 Press F unctio n , 1 , 1 . The screen prompts you to select TONE or PULSE. DIALING:TONE? DIALING:PULSE? 2 Press or to select di[...]

28 CHAPTER FOUR 2 Enter the last two digits of the year . The screen displays your entr y . 3 Press Set . The scr een prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for example , enter 09 for September , or 10 for October). The screen displays your entry . 5 Press Set . The screen prompts y ou to enter the day . EN[...]

29 INITIAL SETUP 4 Enter your telephone number (up to 20 digits). If your telephone number and fax number are the same, enter the same number ag ain. The screen displays your entry . 5 Press Set . The screen prompts you to enter your name or your compan y name. NAME: 6 Use the dial pad to enter your name (up to 20 characters). (Y ou can use the cha[...]

30 CHAPTER FOUR Making corrections If you entered a letter incorrectly and want to change it, press to mov e the cursor after the last correct letter . Then press Clear ; all letters abo ve and to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type ov er incorrect letters. Repeating letters I[...]

31 INITIAL SETUP Setting Beeper V olume Y ou can set the beeper to LO W , HIGH or OFF . The default setting is LO W . When the beeper is set to LO W or HIGH, the fax machine beeps e very time you press a ke y or make an error , and at the end of fax sending or recei ving. 1 Press F unctio n , 1 , 4 . 2 Press or to select your setting. 3 When the sc[...]

32 CHAPTER FOUR Memory Storage In the e vent of a po wer failure, all settings in the INITIAL SETUP , SETUP RECEIVE, SET A UTO DIAL, and REMO TE F AX OPT functions plus the CO VERPG SETUP and CO VERPG MSG (from SETUP SEND) functions are stored permanently . Y ou may hav e to reset the date and time. Sleep Mode Setting the Sleep mode reduces power c[...]

33 Basic Receiving Operations Select Answer Mode There are four diff erent answer modes for your fax machine. Y ou may choose the mode that best suits your needs by pressing the Mode button repeatedly until you hav e changed the F AX and F AX/TEL lights to the setting you want to use. NO TE: T he lighted indicators mean = not selected = is selected[...]

34 CHAPTER FIVE Setting Ring Delay The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4 . 1 Press F unctio n , 2 , 1 . 2 Press or to select how many times the line rings before the fax machine answers [...]

35 SETUP RECEIVE Y ou can let the fax machine pick up and detect if it’ s a fax or voice call. If it’ s a fax call, the fax machine prints the f ax. If it’ s a voice call, the fax machine signals you with a double ring for the length of time you selected in F/T Ring Time. Even if the caller hangs up during the double r ing ing, the fax machin[...]

36 CHAPTER FIVE Printing a Reduced Incoming Document Y ou can always reduce the size of an incoming fax to a f ixed percentage , regardless of the size of the paper (up to legal) in your fax machine. If you choose A UTO, your fax machine chooses the lev el of reduction for you. 1 Press F unctio n , 2 , 5 . The screen displays 5.REDUCTION 2 Press or[...]

37 SETUP RECEIVE Setting P aper Size Y ou can use three sizes of paper for printing your faxes: letter , legal and A4. W hen you change the size of paper you hav e loaded in the fax machine, you will need to change the setting for paper size, so your fax machine will kno w how to f it the incoming fax on the page. Y ou can also select the lev el of[...]

38 CHAPTER FIVE T oner Sa ve Y ou can conserve toner using this feature. W hen you set T oner Sa ve to ON , print appears somew hat lighter . The def ault setting is OFF . 1 Press F unctio n , 2 , 9 . 2 Press or to turn ON (or OFF). 3 Press Set . 4 Press St op to exit. Ad v anced Receiving Operations Operation from Extension T elephone (For F AX 27[...]

39 SETUP RECEIVE For FAX/TEL Mode Only When the fax machine is in F AX/TEL mode, it will use the F/T Ring T ime (double ringing) to alert you to pick up a v oice call. If you’ re at the fax machine, you can lift the handset to answer . If you’ re at an extension phone, you’ll need to lift the handset during the F/T Ring T ime and press 5 1 be[...]

40 CHAPTER FIVE P olling Polling is the process of retrieving f axes from another f ax machine. Y ou can use your fax machine to “poll” other machines, or you can ha ve someone poll your machine. All parties in volved in polling need to set up their f ax machines to accommodate polling. When someone polls your machine to recei ve a f ax, they p[...]

41 SETUP RECEIVE Setting Up Sequential P olling Receive Y our fax machine can request documents from se veral fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press F unctio n , 2 , 8 . The screen displays POLLING RX:OFF? SELECT < - - > & SET 2 Press or to select Polling ON. POLLING RX:ON? 3 Press[...]

42 CHAPTER FIVE Canceling a Scheduled Job Y ou can cancel tasks you’ ve scheduled, such as Dela yed Fax or Polling T ransmit. If the fax machine is idle, 1 Press F unctio n , 4 . Any waiting jobs will appear on the display . If no jobs are waiting, the screen displays NO JOB W AITING. 4.REMAINING JOBS 2 If you hav e more than two jobs waiting, us[...]

43 SETUP RECEIVE Distinctive Ringing This fax machine feature lets you use the Distincti ve Ringing subscriber service of fered by some telephone companies, which allo ws you to hav e se veral telephone numbers on one phone line. Each phone number has its o wn Distincti ve Ringing pattern, so you’ll kno w which phone number is ringing. This is on[...]

44 CHAPTER FIVE Registering Y our Distinctive Ringing P attern 1 Disconnect the fax machine from any T AD or telephone company V oice Mail. 2 Set the fax machine to MANU AL mode. 3 Press F unctio n , 0 , 1 . The screen displays the current setting of this feature. 4 Press or to select the SET mode. 5 Press Set when the screen displays DISTINCTIVE: [...]

45 SETUP RECEIVE Caller ID The Caller ID feature of this fax machine lets you use the Caller ID subscriber service of fered by many local phone companies. This service provides y ou, by means of the screen display , the name or telephone number of your caller as the line rings. After a few rings, the screen displays the telephone number of your cal[...]

46 CHAPTER FIVE Printing Caller ID List 1 Press F unctio n , 0 , 2 . 2 Press or to select PRINT REPOR T . 3 Press Set . 4 Press Star t . Clearing a Caller ID Stored in Memory For ef fecti v e use of the memory , it is r ecommended that you clear the Caller IDs stored in memory by pressing Clear when the display sho ws the number or name. Call W ait[...]

47 Bef ore Y ou Begin ■ Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Y our fax machine can scan an image only 8.2 inches wide, regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first . ■ Adjust the paper guides to fit the width of your document. P aper Guides ■ Th e[...]

48 CHAPTER SIX Fan the paper , then stagger the pages in the document feeder as shown below: Stagger the pages ■ Press Resolution (before you send the fax) to select the resolution for the document you’ re sending. ■ DO NO T use curled, wrinkled, folded or ripped paper , or paper with staples, paper clips, paste or tape attached. DO NO T use [...]

49 SETUP SEND Manual and A utomatic Fax Redial If you’ r e sending a fax manually and the line is busy , after you disconnect the call press Redial/Pause to retry the number . If you’ r e sending a fax automatically and the line is busy , the fax machine will automatically redial up to three times at 5 minute intervals. Dual Access Y ou can sca[...]

50 CHAPTER SIX 3 Press Set . 4 T o change the default setting, press or to select ON (or OFF) and go to Step 7— OR —For the ne xt fax transmission only , press or to select NEXT F AX ONL Y . REALTIME TX:ON? 5 Press Set . 6 For the next f ax only , press or to select ON (or OFF). 7 Press Set . ACCEPTED OTHER SETTINGS? 1.YES 2.NO 8 Press 1 if you[...]

51 SETUP SEND Canceling Jobs in Memory Y ou can cancel tasks you’ ve scheduled, such as Delayed Fax, Polling Receiv e, Polling T r ansmit or fax es in memory w aiting to be sent. If the fax machine is idle, 1 Press F unctio n , 4 . Any w aiting jobs appear on the display . If no jobs are waiting, the screen displays NO JOB W AITING. 4.REMAINING J[...]

52 CHAPTER SIX Y ou can select a comment to include on your cov er page. 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL Instead of using one of the comments abo ve, you can enter up to two customized messages, each 27 characters long. Use the chart on page 29 to help enter characters. Most of the SETUP SEND functions are temporary settings tha[...]

53 SETUP SEND 8 Enter two digits to indicate the number of pages you are sending. (Enter 0 0 to lea ve the number of pages blank.) If you make a mistak e, press to back up and reenter the number of pages. 9 Press Set . T he screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 10 Press 1 if you want to select additional settings. The display returns [...]

54 CHAPTER SIX 5 Press Set when the screen displays your selection. The screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu— OR —Press 2 to exit if you ar e finished choosing settings. Using a Printed Cover P age If you prefer using a printed cov er [...]

55 SETUP SEND 5 Press Set . T he screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu— OR —Press 2 to exit. Contrast If your document is very light or very dark, you might want to set the contrast accordingly . Use S.LIGHT to send a very light documen[...]

56 CHAPTER SIX Ad v anced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself of f. 1 Insert document. 2 Press F unctio n , 3 , 5 . The screen displays 5.OVERSEAS MODE 3 Press or to select ON (or OFF). 4 Press Set when the screen displays your selection. The screen displays ACCEPTED OTHER SETTINGS? 1.Y[...]

57 SETUP SEND Call Reservation Y ou can send a fax and let the other party kno w that you want to hav e a con v er sa tion after the fax transmission is complete. The other fax machine will ring as if it were recei ving a telephone call; if the other party picks up the handset, your fax machine will ring. Lift the handset to speak. If you set Call [...]

58 CHAPTER SIX Print Sample Call Bac k Message 1 Press F unctio n , 3 , 6 . 2 Press or to select PRINT SAMPLE?. 3 Press Set . 4 Press Star t . Delay ed Fax After you hav e preset the time of day for delayed fax es (in Delayed T imer), you can use this function up to 50 times each day to set up delayed fax es. 1 Insert the document in the feeder . 2[...]

59 SETUP SEND Broadcasting Broadcasting is automatically sending the same fax message to multiple f ax numbers. Using the Help/Broadcast ke y , you can include up to 24 One T ouch locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or [...]

60 CHAPTER SIX 6 Enter the next fax n umber . Example: Manual dialing, using the dial pad. 7 Press Star t . Y our fax machine will read the document into memory and then start sending faxes to all the n umbers y ou enter ed. Multiple Resolution T ransmission Use this feature to select separate resolution settings for each page of the fax you’ re [...]

61 SETUP SEND Setting Up P olling T ransmit Polling T ransmit is when you set up your fax machine to wait with a document so another fax machine can retrie ve it. 1 Place the document to be retriev ed in the feeder . 2 Press F unctio n , 3 , 8 . The screen displays POLLED TX:OFF? SELECT < - - > & SET 3 Press or to choose ON. 4 Press Set .[...]

62 CHAPTER SIX Interrupting Dela yed F ax and P olling T ransmit Jobs Y ou can send a fax or make a copy no w , e ven if you ha ve the fax machine set to send a fax later or to be polled. Ho we ver , you cannot use automatic redial or the Function mode. 1 Press F unctio n , 5 . 2 W ait 2 seconds, then remov e the documents tha t are w aiting in the[...]

63 Storing Number s f or Easy Dialing Y ou can set up your fax machine to do three types of easy dialing: One T ouch, Speed Dial, and Groups for Broadcasting of faxes. Storing One T ouch Dial Numbers Y ou can store 24 fax/phone numbers that you can dial by pressing one ke y . T o access numbers 13 to 24, hold do wn the Shift k ey .Y ou also can sto[...]

64 CHAPTER SEVEN 5 Use the dial pad to enter the name (up to 15 characters). Y ou can use the chart on page 29 to help you enter letters— OR —Go to Step 6 to store the number without a name. 6 Press Set . The screen prompts you to select the type of number this is. Use or to select the type you want. FA X A fax only number TEL A telephone (voic[...]

65 SETUP A UTO DIAL NUMBERS 6 Use the dial pad to enter the name (up to 15 characters). Y ou can use the chart on page 29 to help you enter letters— OR —Press Set and go to Step 8 to store the number without a name. 7 Press Set . 8 The screen prompts you to select the type of number this is. Use or to select the type you want. FA X A fax number[...]

66 CHAPTER SEVEN Y ou can include up to 23 One T ouch locations, and up to 100 speed Dial locations. If you broadcast to more than the maximum locations av aila ble , you will be unable to set up transmissions using Dual Access and the Timer . 1 Press F unctio n , 6 , 3 . The screen displays SELECT ONE-TOUCH 2 Select a One T ouch ke y where you wis[...]

Dialing Options Y ou can use your fax machine to make v oice telephone calls by dialing manually , or by using T el-index, One T ouch or Speed Dial memory . Manual Dialing Manual dialing is simply pressing all of the digits of the phone number . 1 Pick up the handset— OR —Press Hook . 2 When you hear a dial tone, dial the call using the dial pa[...]

68 CHAPTER EIGHT One T ouch Dialing 1 Pick up the handset— OR —Press Hook . 2 When you hear a dial tone, press the One T ouch key of the loca tion you want to call. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker wor ks only one way; the other party won’t be able to hear you unless you pi[...]

69 TELEPHONE OPERA TIONS Dialing Access Codes and Credit Car d Numbers Sometimes you may want to choose from among se veral long distance carriers when you make a call. Rates may v ary depending upon the time and destination. T o take ad vantage of lo w rates, you can store the access codes or long-distance carriers as One T ouch numbers. Y ou can [...]

70 CHAPTER EIGHT T one/Pulse If you hav e pulse dialing service, but need to send tone signals (f or telephone banking, for example), follo w the directions belo w . If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press . Digits dialed after this send tone signals. 3 When you hang up, the fax[...]

9 CHAPTER NINE R e m o te F a x Opt ion s 71 F ax Forwar ding/ P aging Y ou cannot use Paging and Fax F orwarding at the same time. Y ou cannot use Paging and Fax F orwarding w hen “Fax Stor age” is set to OFF . Programming a Fax Forwarding Number When Fax F orwarding is set to ON, your fax machine stores the recei ved fax in memory , then dial[...]

72 CHAPTER NINE Pr ogramming Pa ging Number When Paging is selected, your f ax machine dials the pager number y ou’ ve programmed, and dials your Personal Identif ication Number (PIN) when connected, to activ ate your pager and let you kno w you hav e a fax message in the memory . 1 Press F unctio n , 8 , 1 . 2 Press or until the screen displays [...]

73 REMO TE F AX OPTIONS Setting F ax Storage If you set Fax Storage to ON , you will be able to retrie ve fax messages from another location, using Fax F orwarding, Paging, or Remote Retrie val functions. The scr een will indicate w hen you ha ve a fax stored in memory . 1 Press F unctio n , 8 , 2 . The screen prompts you to choose a fax setting. F[...]

74 CHAPTER NINE Remote Retrie v al Y ou can call your fax machine from any f ax machine using touch tone and use a Remote Access Code and other button presses to retrie ve f ax messages. Keep the included Remote Contr ol Access Car d in your w allet as an aid. Using Remote Access Code 1 Dial your fax number from a fax machine using touch tone. 2 Wh[...]

75 REMO TE F AX OPTIONS Remote Commands Follo w the commands belo w to access features remotely . When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote Control Commands 9 5 Changing Fax Forwarding /Paging setting 1 OFF 2 Fax F orwarding 3 P[...]

76 CHAPTER NINE Retrieving Memory Status List Y ou can retriev e the Memory Status List from a remote fax machine to see if you hav e any fax messages. 1 Dial your fax machine’ s number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the di[...]

77 REMO TE F AX OPTIONS Changing F ax Forwarding Number Y ou can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, enter 9 5 4 . 4 Enter the new number (up to 20 dig its) of the r[...]

78 CHAPTER NINE[...]

79 F ax Settings and Activity Y ou can print the following lists and re ports: 1.XMIT REPORT Choose if you would lik e a T ransmission V erification Report printed after e very fax you send . 2.ACT.REPORT Acti vity Report lists information about the last 50 incoming and outgoing faxes. TX means T ransmit; RX means Receiv e . 3.ALL DIAL Lists names [...]

80 CHAPTER TEN T o Print a Report 1 Press F unctio n , 7 . 2 Enter the number (see p. 79) of the report you want to print. F or example, press 4 to print the TEL.INDEX. 3 Press Star t . 4 Press St op to exit. T ransmission V erification (Xmit) Repor t Y ou can use the Xmit Report as proof that you sent a fax. This report lists the time and date of [...]

81 11 CHAPTER ELEVEN Ma k i n g Copie s Using the F ax Machine as a Copier Y ou can use your fax machine as a copy machine, making up to 99 copies at a time. The f ax machine can stack the copies or collate (sort) them. Copy Photo Enlarge Sort Reduce The scannable area of your fax machine be gins at approximately one-eighth inch (4 mm) from the edg[...]

82 CHAPTER ELEVEN Making a Single Copy The default resolution for a single copy is A UTO, which you can use for documents containing both text and photographs. Y ou can also select S. Fine and Photo, as needed. 1 Insert the document face do wn in the feeder . 2 Press Copy , then wait f iv e seconds— OR —Press Copy again. Do NO T pull on the pap[...]

83 MAKING COPIES Reducing and Enlarging Copies 1 Insert pages to be copied face-do wn in the feeder . 2 Press Enlarge or Reduce . 3 Press or to select A UTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, or 50%. 4 Press Copy when the screen displays your selection. 5 Use the dial pad to enter the number of copies you want (up to 99). 6 W ait fi ve s[...]

84 CHAPTER ELEVEN[...]

12 CHAPTER TWELVE O p tional A ccessori es (For FAX 2750 Only) 85 Model Name Optional Memory Total fax machine 2750 1 MB 2.3 MB (up to 230 pages) 1.3 MB – OR – (up to 130 pages) 2 MB 3.3 MB (up to 330 pages) Using Brother #1 Chart with MMR coding and Standard Resolution. Memory Board The memory board is installed on the main controller board in[...]

86 CHAPTER TWEL VE Installing the Optional Memory Board 1 Unplug the po wer cord from the A C outlet and disconnect the interf ace cable. W ARNING Unplug the power cord before installing (or removing) the memory board. 2 Press down on the top of the rear cover to release the hook, and pull the rear cover out. W ARNING Do not touch the surface of th[...]

87 OPTION AL A CCESSORIES (FOR F AX 2750 ONL Y) 3 T o install the memory board onto the main controller board, use the attached spacer and plug it into the connectors on the left of the main controller board. Spacer Connector Connector Memory Board Main Controller Board W ARNING ■ Hold the edge of the memory board. Do not touch the surface of the[...]

88 CHAPTER TWEL VE[...]

13 CHAPTER THIRTEEN T r o u b l es h ootin g a nd M ain t enan c e 89 T r oubleshooting F ax-Back System Brother Customer Service has installed an easy-to-use Fax-Bac k System, so you can get instant answers to common technical questions and product information for all Brother products. This system is av ailable 24 hours a day , 7 days a week. Y ou[...]

90 CHAPTER THIR TEEN Err or Messages Y ou may occasionall y encounter a dif ficulty with y our fax machine or telephone line. If this happens, your fax machine often identif ies the problem and displays an error message. T he list below explains the most common error messages. Y ou can correct most problems yourself. If you need additional help, ca[...]

91 TROUBLESHOOTING AND MAINTENANCE CO VER OPEN The top cover or multi-purpose Open, then close each cover . sheet feeder cov er was not completely closed. DISCONNECTED The other party or other party’ s Try to f ax or recei v e again or fax machine terminated the call. call the other party to see what happened. DOCUMENT JAM Documents were not inse[...]

92 CHAPTER THIR TEEN ERR OR MESSA GE CA USE A CTION NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy . Or, you may have r eached a number tha t is not connected to a fax machine. NO T REGISTERED Y ou tried to access a One T ouch Set up the One T ouch or Speed or Speed Dial number that is not Dial num[...]

93 TROUBLESHOOTING AND MAINTENANCE Document Jam The documents were not inserted or fed properly , or w er e too long. 1 Open the control panel. 2 Carefully , pull the document to ward the front of the fax machine. 3 Close the control panel. 4 Press St op . NO OK Printer Jam Before you can clear a paper jam error , you must f ind out where the paper[...]

94 CHAPTER THIR TEEN Paper is Jammed in the Multi-purpose Sheet Feeder 1 Open the multi-purpose sheet feeder to pull the jammed paper upward out of the feeder . 2 Close the multi-purpose sheet feeder . 3 Open the top cover and check that a torn piece of paper does not remain inside the fax machine. Multi-purpose Sheet Feeder Paper is Jammed near th[...]

95 TROUBLESHOOTING AND MAINTENANCE If Y ou Are Ha ving Difficulty with Y our F ax Machine If you think there is a problem with your fax machine, make a copy first . If the copy looks good, the problem is probably not your fax machine. Check the table below and follow the troubleshooting tips. Printing and Receiving Fax es DIFFICUL TY SUGGESTIONS Co[...]

96 CHAPTER THIR TEEN Sending Faxes Handling Incoming Calls DIFFICUL TY SUGGESTIONS T ransmitting quality is poor . T ransmission verif ication report prints “Results:NG”. The receiving party says the picture is not clear . The receiving party says vertical streaks appear on the faxes they receive. Double ring in F AX/TEL mode. I have difficulty[...]

97 TROUBLESHOOTING AND MAINTENANCE General Printing Difficulties DIFFICUL TY SUGGESTIONS The fax machine does not print. Check the following: • The fax machine is plugged in. • The toner cartridge and drum unit are installed properly . • The interface cable is securely connected between the fax machine and computer . • Chec k to see if LCD [...]

98 CHAPTER THIR TEEN P aper Handling Difficulties DIFFICUL TY SUGGESTIONS I cannot print from my Make sure the Windows ® printer driver is installed and application software. you select it in your application software. Sometimes I get the error If you are using the supplied Windows ® driver, turn message PRINT OVERRUN the error recover operation [...]

99 TROUBLESHOOTING AND MAINTENANCE Print Quality Difficulties (Print Operations are A vailable with Software Option) Copy Quality Difficulties White Stripes or Faint lmages Dark Stripes or Toner Stains White Spots Scattering Toner White page Black Page DIFFICUL TY SUGGESTIONS V ertical streaks appear in Sometimes you may see vertical streaks on you[...]

100 CHAPTER THIR TEEN Example of Regular Marking Ghost Images The drum unit is a consumable item and it is necessary to replace it periodically . DIFFICUL TY SUGGESTIONS Printed pages are marked Markings may disappear by themselves. T ry copying at regular intervals. multiple pages to clear this problem. Markings may occur if the fax machine has no[...]

101 TROUBLESHOOTING AND MAINTENANCE Difficulties Setting Up The Optional Software Pr oblem Using the HP P avilion PC and the “HP DEMO” Screen Saver If you select the “HP Demo” screen sav er on your HP Pa vilion PC after you hav e installed the optional Multi-Function Link Pro software, the System.ini f ile is overwritten and y ou cannot use[...]

102 CHAPTER THIR TEEN Fax Mac hine Connect F ailure or Bi-Directional Communication Error Recently , some printers ha ve included a function to sho w the printer status on the PC display . Such printers use the bi-directional communication parallel port between the printer and the PC. Our Brother printer dri ver also has a bi-directional parallel p[...]

103 TROUBLESHOOTING AND MAINTENANCE HP LaserJet series II, IID , IIP , IIP+, III, IIID or IIIP: If Microsoft W indo ws ® Printing System is used for the abov e models, you must modify the “win.ini” file in the W indo ws ® directory to turn the printer's bi-directional function of f. W e recommend that you do a back-up before you modify t[...]

104 CHAPTER THIR TEEN HP LaserJet 4 Plus: Please uninstall the Main Status windo ws by double clic king the Un-install Status windo ws in HP LaserJet group. NEC SuperScript 610/660: Please remov e the NEC SuperScript dri ver by running the NECDELET .EXE file in Disk 1 included with NEC printers. EPSON ActionLaser 1100 / 1400: Please remov e the EPS[...]

105 TROUBLESHOOTING AND MAINTENANCE Then, open the “system.ini” file using the “Notepad” application. Look for the following statement in the [386Enh] section: [386Enh] device=wpscomd.386 device=wpsljvpd.386 : : WPSLPT1=1 Then disable the function by adding a semicolon at the beginning of abo ve sentences as follo ws: [386Enh] ;device=wpsco[...]

106 CHAPTER THIR TEEN P ac king and Shipping the F ax Mac hine Whenev er you transport the fax machine, use the packing materials that came with your machine. Also, follow the steps belo w to pack the fax machine or it may be damaged, which will void the fax mac hine’ s warranty . 1 Remov e the line cord and unplug the fax machine from the A C ou[...]

107 TROUBLESHOOTING AND MAINTENANCE 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely . Plastic Bag Drum Unit T oner Cartridg e 5 Close the top cov er . Remove the wir e extension, document tray , dust cov er , paper tray and handset and pack them. 6 Wrap the fax machine in the plastic bag and place[...]

108 CHAPTER THIR TEEN 7 Place documents (manual and printed material) and the drum unit and toner cartridge assembly into the original carton as shown belo w: 8 Close the carton and tape it shut.[...]

109 TROUBLESHOOTING AND MAINTENANCE Regular Maintenance Y ou can keep your fax machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit dur ing this routine. A void using thinners or other org anic solvents to clean the fax mac hine and do not use water . Cleaning the Document Scanner 1 Unplug the tel[...]

110 CHAPTER THIR TEEN Cleaning the Printer WARNING ■ Do not use isopropyl alcohol to remov e dirt fr om the control panel. It may cause a crack on the panel. ■ Do not use isopropyl alcohol to clean the scanner windo w or the toner sensor . ■ Do not touch the scanner window with y our finger . ■ Handle the drum unit carefully as it contains [...]

111 TROUBLESHOOTING AND MAINTENANCE 3 W ipe the electric ter minals with isopr opyl alcohol on a cotton swab . 4 W ipe the gears with a clean dry cloth. 5 Gently wipe the scanner windo w and the toner sensor with a clean soft dry cloth. Do NO T use isoproply alcohol to clean the scanner windo w or the toner sensor . Cleaning the Drum Unit W e recom[...]

112 CHAPTER THIR TEEN Replacing the T oner Car tridge The fax machine can print approximately 2,200 pages with one toner cartridge. When the toner cartridge is running low , the display shows TONER LO W . The f ax machine is supplied with a starter toner cartridge that must be replaced after 1,000 pages. Actual page count will vary depending on you[...]

113 TROUBLESHOOTING AND MAINTENANCE How to Replace the T oner Cartridg e WARNING Just after you hav e used the fax machine, some internal parts of the fax machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. HO T ! Inside the Fax Mac hine 1 Open the top cov er . Make sure the top cover is completel y open. T o [...]

114 CHAPTER THIR TEEN 2 Gently turn the le ver on the toner cartridge forw ard until it stops. The toner cartridge cannot be removed unless the shutter is completely closed, by turning the lever fully to the front. Drum Unit T oner Cartridg e 3 Remov e the old toner cartridge from the drum unit by gently pulling it out. WARNING Handle the toner car[...]

115 TROUBLESHOOTING AND MAINTENANCE 4 Unpack the ne w toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Aluminum Bag New T oner Cartridg e Old T oner Cartridg e WARNING ■ W ait to unpack the toner cartridge until immediately before you install it into the fax machine. If a toner c[...]

116 CHAPTER THIR TEEN 6 Slide the ne w toner cartridge into the opening on the right side of the drum unit. T o ensure that the toner cartridge and the drum unit fit together correctly , make sure that the toner cartridge guide arro w is exactly aligned with the guide arr ow on the drum unit. T oner Cartridg e Drum Unit 7 Gently turn the lever on t[...]

117 TROUBLESHOOTING AND MAINTENANCE Replacing the Drum Unit The fax machine uses a drum unit to create the print images on paper . If the screen displays CHANGE DRUM SOON, the drum unit is nearly at the end of its life. Purchase a new drum unit to replace the current one. Even if the display shows CHANGE DRUM SOON, you may be able to continue to pr[...]

118 CHAPTER THIR TEEN WARNING Just after you hav e used the fax machine, some internal parts of the machine are extremely HO T! So please be careful. HO T ! Inside the Fax Mac hine Follow these steps to replace the drum unit: 1 Open the top cov er . 2 Remov e the old drum unit. Place the drum unit on a drop cloth or large piece of disposable paper [...]

119 TROUBLESHOOTING AND MAINTENANCE 3 Remov e the toner cartridge from the drum unit and keep it in a safe place. For more informa tion, see “Replacing the T oner Cartridge” on pages 112– 116 . T oner Cartridg e T oner Cartridg e Discard the used drum unit according to local regulations. If you are not sure of them, call your local Sanitation[...]

120 CHAPTER THIR TEEN 5 Gently rock the new drum fr om side to side fi ve or six times. WARNING Do NO T remo ve the clear plastic star ter sheet! Clear Plastic Starter Sheet ■ W ait to unpack the drum unit immediately before installing it into the fax machine. If an unpacked drum unit is subjected to e xcessive direct sunlight or room light, the [...]

121 TROUBLESHOOTING AND MAINTENANCE 6 Reinstall the toner cartridge into the ne w drum unit. For more information, see “Replacing the T oner Cartridge” on pages 112–116. 7 Holding the new drum unit b y its handles, install it. Close the top cov er . Drum Unit T op Cover 8 The fax machine will eject the clear plastic starter sheet automaticall[...]

122 CHAPTER THIR TEEN For Customer Ser vice USA: 1-800-284-4329 (voice) 1-908-575-8790 (fax) From within Canada: 1-800-853-6660 (v oice) 1-514-685-4898 (fax) From within Montr eal: 1-514-685-6464 (v oice)[...]

14 CHAPTER FOURTEEN 123 Standar d T elephone and FCC Notices (For 120V Models Only) These notices are in effect on models sold and used in the United States only . This equipment is hearing aid compatible. When progr amming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher [...]

124 CHAPTER FOUR TEEN The REN is useful to determine the quantity of de vices you may connect to your telephone line and still hav e those devices ring when your telephone n umber is called. In most, but not all areas, the sum of the RENs of all de vices connected to one line should not exceed f i ve (5). T o be certain of the number of de vices yo[...]

125 IMPOR T ANT INFORMA TION W ARNING For protection ag ainst the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial[...]

126 CHAPTER FOUR TEEN Federal Comm unications Commission (FCC) Dec laration of Conformity (For USA Onl y) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: F AX 2750, F AX 3750 comply with Part 15 of the FCC Rules. Oper a[...]

127 IMPOR T ANT INFORMA TION Impor tant Saf ety Instructions 1 Read all of these instructions. 2 Sav e them for later reference. 3 Follo w all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product ne[...]

128 CHAPTER FOUR TEEN 13 Do not attempt to service this product yourself, as opening or remo ving covers may expose you to dangerous voltage points and/or other risks, and may void your war ranty . Refer all servicing to a Brother Authorized Service Center . A list of Brother Authorized Service Centers has been included for your convenience, or you[...]

129 IMPOR T ANT INFORMA TION Notice – Disclaimer of W arranties BRO THER’S LICENSOR(S), AND THEIR DIRECT ORS, OFFICERS , EMPLO YEES OR AGENTS (COLLECTIVEL Y BRO THER’S LICENSOR) MAKE NO W ARRANTIES, EXPRESS OR IMPLIED , INCLUDING WITHOUT LIMIT A TION THE IMPLIED W ARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A P AR TICULAR PURPOSE, REGARDING[...]

130 CHAPTER FOUR TEEN T rademarks The brother logo is a registered tr ademark of Brother Industr ies, Ltd. © Copyright 1998 Brother Industries, Ltd. All rights reserved. © Copyright 1998 Smith Micro Software, Inc. All rights reserved. © Copyright 1998 V isioneer , Inc . All r ights r eserved. Brother is a registered trademar k of Brother Industr[...]

15 CHAPTER FIFTEEN Fax Specifications Compatibility ITU-T Group 3 Coding System MH/MR/MMR Modem Speed 14400 – 2400 bps (F AX 2750) 33600 – 2400 bps (F AX 3750) Document Input Width 5.8 inches to 8.5 inches (148 mm to 216 mm) Document Input Length 3.9 inches to 14.1 inches (100 mm to 360 mm) Scanning/Printing W idth 8.2 inches (208 mm) Paper Siz[...]

132 CHAPTER FIFTEEN One T ouch dial 24 stations Speed Dial 100 stations Automatic Redial 3 times at 5 minute intervals Speaker T ype Monitor A uto Answer 0, 1, 2, 3 or 4 rings Communication Source Public switched telephone network Printer Specifications (A v ailable with Software Option) Printer Driver Windo ws ® 3.1, 3.11, W indo ws ® 95, 98, an[...]

133 SPECIFICA TIONS Electrical and En vir onment T emperature (Allo wable) 50 - 90.5 ° F (10 - 32.5 ° C) (Storage) 38 - 104 ° F (3.3 - 40 ° C) W arm-Up Max. 1 minute at 73.4 ° F (23 ° C) First Print 20 seconds (when loading Letter size paper for the multi-purpose sheet feeder) Po wer Source 120V A C 50/60Hz (Canadian V ersion Only) Po wer Con[...]

134 CHAPTER FIFTEEN P arallel Interface Specifications (A v ailable with Software Option) Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. Pin Assignment Pin No. Signal Direction Pin No. Signal Direction 1 DATA STROBE Input 19 0V(S.G.) - 2 DATA 1 Input 20 0V(S.G.) - 3 DTAT 2 Input 21 0V(S.G.)[...]

A APPENDIX A ( Opt ion ) M ul ti - F un ction L ink Pr o Soft w a re 135 Setting Up the F ax Machine and Computer to W ork T ogether Y our fax machine and computer can work together only if you purchase the optional Multi-Function Link Pro Software. Multi-Function Link Pro turns your fax machine into a 5-in-1 multi-function center , by enabling you[...]

136 APPENDIX A Bef ore Y ou Install the Optional Multi-Function Link Pr o Software Installation instructions will be included with PCI-2CD. Ho wev er , it is important that you hook up your fax machine to your computer before you install the software. If Y ou Don’t Have a CD-R OM Drive All optional software is supplied on CD-R OM. If you need a F[...]

137 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Connecting the F ax Machine to the Computer When you connect the fax machine to your computer , you must either use Brother’ s bi-directional IEEE-1284 compliant parallel cable, (UG4558001) — OR —Get the free filter cor e from Brother and attach it to your standard, shielded printer cable— OR [...]

138 APPENDIX A Installing Multi-Function Link Pr o Software IMPOR T ANT T o install the optional software using W indo ws NT ® W orkstation V ersion 4.0, you must be logged on as the Administrator . After Multi-Function Link Pro is installed, restart W indows NT ® a second time and again log in as the Administrator , so you can complete the Remot[...]

139 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Choosing the Software to Install Install Multi-Function Link Pro Software If you want the complete set of softwar e, Multi-Function Link Pro, V isioneer PaperPort™ LE vie wer , and Brother scanner driv er , printer dri vers and T rue T ype Compatible fonts, install: ■ Install Multi-Function Link P[...]

140 APPENDIX A Installing the Brother Software 1 Insert the Brother CD-R OM into your CD-R OM driv e. 2 Enter the command for your ver sion of W indows ® , if needed. After you insert the Brother CD-R OM, you m ust type the a ppropriate command for your version of Windo ws ® : ■ If you are using W indows ® 3.1 or 3.11, from the Prog ram Manage[...]

141 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE A window a ppears listing the options: For each application you install, click on that name in the Softw ar e Installation windo w and follow the instructions on the screen. The last step will be to restart W indows ® and access the Software Installation windo w again to install the ne xt applica tio[...]

142 APPENDIX A 5 In the On-Line Documentation window , click on “Install Acrobat Reader” and follo w the prompts on the screen. Y ou must install Acrobat Reader before you can vie w on-line documentation. Helpful Hints f or Windows ® 3.1, 3.11 or Windo ws ® 95, 98 ■ The installer automatically updates your SYSTEM.INI Windo ws ® file by add[...]

143 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Using the Multi-Function Link Pr o Software The Brother software consists of tw o parts, the Multi-Function Link Pro and V isioneer PaperPort™ LE for Brother . This section outlines the basics of the Brother software, so you can get started using Multi-Function Link Pro. Detailed installation and se[...]

144 APPENDIX A Multi-Function Link Pr o The Multi-Function Link Pro Main Menu is the application used for all fax sending and receiving oper ations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC f ax transactions. The Main Menu can be accessed through the Brother Multi-Function Link Pro progra[...]

145 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Sending a F ax fr om Y our PC Sending a Quic k F ax A QuickFax is a co ver page only f ax with a message. This option is v ery useful when you want to f ax a quick, short messag e from your PC. 1 From the Main Menu, select the QuickF ax b utton— OR — Select QuickF ax from the Start pull-down menu.[...]

146 APPENDIX A Sending a F ax from the Main Men u Y ou can send a fax from the Main Menu and attach multiple files. The “attachments” can e ven be in dif ferent file forma ts. 1 From the Main Menu windo w , select the Send Fax b utton— OR —Select Send F ax from the Start pull-do wn menu. The Send F ax window will appear: 2 Enter the Fax num[...]

147 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Sending a Fax fr om a Windows ® Application Y ou can send a fax directly from any Windo ws ® a pplica tion using the follo wing steps: 1 Create the document in a W indows ® application. 2 Select Brother MFL Pro Fax as your printer . 3 Select the Print command to begin the f ax transmission. The F a[...]

148 APPENDIX A Receiving F ax es into Y our PC T o receive f axes into your PC through the f ax machine, you must first ha ve connected your fax machine to your computer . Then, you can load the Multi-Function Pro software. Before Y ou Begin Use the following checklists for the fax mac hine and PC, to make sure you hav e properly set up the fax mac[...]

149 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Viewing Received F axes Fax es that are receiv ed into the PC will appear in the InBox of the Log Manager . T o access the Log Manager , from the Main Menu click the Log Manager button — OR —From the Start pull-do wn menu, select Mail/Log . 1 In the Log Mana ger , select the Fa x folder . 2 Then s[...]

150 APPENDIX A Accessing the Scanner T o choose the Brother Multi-Function Link Pro as your scanner driv er , select it under the Select scanner— OR —Select source option in your software. From the V isioneer PaperPort™ LE windo w , select Acquire from the File drop-do wn menu, or select the Scan or T wain b utton. The Multi-Function Link Pro[...]

151 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE Settings in the Scanner Windo w Image Resolution Resolution: Select the scanning resolution from the Resolution drop do wn list. Higher resolutions take more memory and transfer time, but can achie v e a finer scanned image. When the setting is True Gray , 200 x 100 dpi and 200 x 400 dpi is not av ail[...]

152 APPENDIX A Contrast The contrast setting is adjustable only when you ha ve selected one of the gray scale settings, b ut it is not av ailable when Black & White is selected as the gray Scale. Increasing the contrast le vel (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast lev[...]

153 (OPTION) MUL TI-FUNCTION LINK PRO SOFTW ARE PreScanning an Image PreScanning allo ws you to scan an image quickly at a low resolution. A thumbnail version of the image will a ppear in the Scanning Area. This is only a previe w of the image so you can see ho w it will look. The PreScan button is used to pre view an image for cropping an y unwant[...]

154 APPENDIX A 6 Select the Start b utton. This time only the selected area of the document will appear in the V isioneer PaperPort™ LE windo w . 7 In the V isioneer PaperPort™ LE windo w , use the options a v ailable in the Markups pull-do wn menu and the Crop option in the Options pull-do wn menu to refine the image. (See the V isioneer Paper[...]

155 Special Printing Features Windows ® Printing The dedicated printer dri ver and T rueT ype™ - compatible fonts for Microsoft ® W indows ® 3.1, 3.11, 95, 98 and W indo ws NT ® W orkstation V ersion 4.0 are installed automatically when you install the Multi-Function Link Pro software option. The driv er supports our unique compression mode t[...]

156 APPENDIX B Printing Fr om Y our PC Multi-purpose Sheet Feeder The fax machine’ s multi-purpose sheet feeder can feed plain paper , en velopes, and or ganizer paper . W hen the fax machine receiv es da ta from your computer , it begins the print process by loading paper from the multi- purpose sheet feeder . ■ Select the print command from y[...]

157 (OPTION) USING THE FAX MA CHINE AS A PRINTER T w o-Sided Printing (Manual Duple xing) The supplied printer driv ers for W indo ws ® 3.1, 3.11, 95, 98 and W indows NT ® W orkstation V ersion 4.0 enable manual duplex printing. (For mor e information, see the Help screen for the printer dri ver .) The fax machine prints all the e ven-numbered pa[...]

158 APPENDIX B Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cov er . Y ou can load paper or en velopes one at a time into this slot. Y ou do not hav e to remov e paper from the multi-purpose sheet feeder . When you use labels or transparencies, be sure to use this slot. For information about acceptable paper , [...]

159 (OPTION) USING THE FAX MA CHINE AS A PRINTER Sim ultaneous Printing/F axing Y our fax machine can print data from your computer while sending or recei ving a fax, or while scanning information into the computer . Ho wev er , when the fax machine is copying or r eceiving a fax on paper , it pauses the PC printing operation, and resumes when copy[...]

160 APPENDIX B[...]

C APPENDIX C NetCentric Internet F ax Internet faxing (NetCentric FaxStorm) brings together the power of the PC and the economy of the Internet. Outgoing faxes are relayed from your desktop to a network pro vider’ s fax server o v er an IP connection. From the server , the fax job is transmitted across the Internet using sophisticated least-cost-[...]

162 APPENDIX C Before Y ou Begin Compatible Operating Systems NetCentric™ FaxStorm can be used with Windows ® 3.1, Windows ® 3.11, W indo ws ® 95, 98 and W indows NT ® W orkstation V ersion 4.0 operating systems to integrate with your Internet fax account. Y our F ax Service Account Before you can install NetCentric™ FaxStorm you must use y[...]

163 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM F ile Size —Number of bytes in the fax f ile. Received T ime —Time at whic h the fax was recei ved on the serv er . T ransmit Rate —T r ansmission speed used to transmit the f ile to the server . Fr o m —Person or organization that sent the f ax. JobID —Number that uniquely identi[...]

164 APPENDIX C Over vie w of Utilities NetCentric™ FaxStorm includes the follo wing related utilities to help you manage your faxing acti vities: Contact Manager Use Contact Manager to org anize your contacts and import database files from existing address books. Cover Page Builder Cov er Pa ge Builder is your creati ve tool to b uild a personal [...]

165 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Accessing NetCentric™ F axStorm Select the NetCentric program group, then select FaxStorm. The NetCentric FaxStorm window appears: Sending Fax es Y ou can send a fax directly from the NetCentric™ F axStorm, or use the Print Driver to send a fax from any Windows ® application or as e-ma[...]

166 APPENDIX C General T ab In the General tab you can address a fax to one or more recipients, choose a cover page, and determine the method for sending the fax. The only information required to address a fax is the destination fax number . Howe ver , to send a fax, you must send either a cover page or an attachment to the fax. Addressing a F ax T[...]

167 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Selecting a Group (or a Contact fr om a Gr oup) 1 Click the Group button to display groups and contacts within the Groups. 2 Click a group name to select it. 3 Click the Add Group b utton to add that group to the Recipient List — OR —T o add a single contact within the group, click the [...]

168 APPENDIX C Specifying a Cover P age 1 Click the Cov er Page check box to select the def ault cover page— OR — Change your cov er page by clicking on the ... b utton to open the Co ver P age window . 2 Click the browse b utton in the Send F ax windo w . 3 Select the name of the cov er page in the cov er page windo w . 4 Select the default ch[...]

169 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Attachments T ab Use the Attachments tab to attach documents to your fax from your hard drive or from your Attachments list. Attachments must be image f iles, which you create from any W indows ® application with the Print Dri ver . Attachments can be files with the follo wing extensions: [...]

170 APPENDIX C Options/Sender T ab Use the Options/Sender tab to specify the billing code, resolution, request e-mail notification, when to send the fax and a change to the sender information. T o set the defaults of all your fax es, click the Set Defaults b utton in the lo wer left-hand corner . Options modified in the Send F ax windo w apply to t[...]

171 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM 6 Click OK to print the document. The Send Fax dialog box appears. 7 Enter the recipient’ s fax number , and select a co ver page and an y options, if desired. If Y ou Are Using Windows NT ® W orkstation V ersion 4.0 1 In your W indo ws ® application, open the document you wish to con v[...]

172 APPENDIX C Setting Up Contacts in the Contact Manager In addition to saving recipient infor mation when you address a fax in the Send Fax windo w , you can add contacts manually in the Contact Manager windo w . When adding a contact, you are creating an entry in an existing group in your Contact Manager database. Y ou can add the contact to a s[...]

173 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM 2 Enter additional information about the contact in the Contact Detail window . 3 Click the OK b utton to sav e the new contact. T he Contact Manager windo w appears, listing the new contact in the All group: Y ou can move the ne w contact to another g roup by selecting it and dragging it i[...]

174 APPENDIX C T o edit the information of an existing contact, open the Contact Detail windo w for tha t contact: 1 In the Contact Manager windo w , double-click on the contact — OR — Select the contact in the Contact Manager windo w and select Edit/V ie w from the Contact menu, or click the Edit/View button. 2 When the Contact Detail window a[...]

175 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Moving or Cop ying a Contact to Another Gr oup In the Contact Manager windo w , you can move a contact fr om one group to another , or copy a contact from one group into another group. ■ To move a contact from one group to another , select a contact and drag it into the destination group.[...]

176 APPENDIX C Y ou can delete, mov e, sor t, and manipula te the records of your faxes in the Status Manager after they ha ve been sent. Y ou can mov e a fax to the History tab by clicking the Delete button and selecting tha t option. Accessing the Status Manager ■ Click the Status button— OR —select Status from the F ax menu— OR — Selec[...]

177 (OPTION) INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Managing F axes from Y our Account P age Y our Fax Service Provider Account is a directory on the POPserver to which you were assigned when you created your account. Accessing Y our Account P a g e Y ou can access your account through a web browser home page using a URL similar to http://ww[...]

178 APPENDIX C Chec king Sent Fax es in Y our Account P age Outbo x Y ou can check the fax es you sent from your account home page, as well as from NetCentric™ FaxStorm. 1 Log on to your account home page using a web bro wser , or select We b from the Utilities menu, then select Account Home P age . 2 Click the Faxes link on the left side of your[...]

D APPENDIX D ( Opt ion ) A u tom at ic E - M ail P rin tin g Automatic E-Mail Printing (For Windo ws ® 95, 98 Only) The Brother Automatic E-Mail Printing software is a utility progr am that reads your E-mail messages from a specified POP3 server and automatically prints to a printer . Please read this section before using the software and check th[...]

180 APPENDIX D Main Features ■ Y ou can use Automatic E-Mail Printing with other E-mail softw are: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Na vigator ™ or MS Internet Mail, do not support. ■ Automatic E-Mail Printing can be configured for a multiple-user account: In Brother Autom[...]

181 (OPTION) A UTOMA TIC E-MAIL PRINTING Setting Up A utomatic E-Mail Printing T o access the Properties of Brother window and set up your options: 1 From the Automatic E-Mail Pr inting window , select Pr operties from the Mail pull down menu. The User Settings windo w will appear . 2 Select the User you want to set up and click the Pr operties but[...]

182 APPENDIX D Setting the Chec k Time In the Check tab of the Properties of Brother windo w , you can set up Automatic E-Mail Printing to check for ne w mail at specified interv als— OR —at a specified time— OR —e very time you click the Ne w Mail icon. Check the Display mail log checkbox if you want your log to sho w all new mail. Continu[...]

183 (OPTION) A UTOMA TIC E-MAIL PRINTING Uninstalling A utomatic E-Mail Printing from Windows ® 95, 98 Y ou can delete the Automatic E-Mail Printing softw are, using the Add/Remove Program in W indows ® 95, 98. If the Uninstall Pr ogram Displa ys an Error Messa ge When you install the Automatic E-Mail Printing software and create a user , a direc[...]

184 APPENDIX D[...]

185 GLOSSAR Y Glossary Activity Repor t Lists information about the last 50 incoming and outgoing faxes. TX means T ransmit. RX means Recei ve. ADF (A utomatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically . All Dial List A listing of names and numbers stored in One T ou[...]

186 GLOSSAR Y Cancel Job Cancels a programmed job, like Delayed F ax or Polling. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the recei ving machine that they are a from f ax machine. communication err or (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or stat[...]

187 GLOSSAR Y Extension Phone A telephone on the fax number that is plugged into a separate wall jack. External Phone A T AD (telephone answering de vice) or telephone that is plugged into the EXT jack of your fax machine. F/T Ring Time The length of time the fax machine rings (when the answer mode setting is F AX/TEL) to notify you to pick up a v [...]

188 GLOSSAR Y NetCentric ™ FaxStorm Software application Brings together the power of the Internet and the reliability of Fax using Inter net Faxing from your desktop. (Included with the optional Multi-Function Link Pro Software.) One T ouch K eys on the fax machine control panel where you can store numbers for easy dialing. Y ou must use a separ[...]

189 GLOSSAR Y Speaker V olume Y ou can set the v olume when your fax machine is on Hook . Speed Dial A preprogrammed number for easy dialing. Y ou must press the Speed dial button and then tw o digit code to start the dialing process. Standard resolution 98 x 203 dpi. It is used for re gular size text and quickest transmission. Station ID The store[...]

190 GLOSSAR Y[...]

Index 191 A Access Codes ................................................... 69 Acti vity Report .......................................... 79, 80 All Dial List ..................................................... 79 Alternating Displays ........................................ 24 Answer Mode ............................................ 21, 33 Ass[...]

192 INDEX E Easy Recei ve .................................................... 35 ECM (Error Correction Mode) .......................... 3 Energy Star Compliance ................................ 126 Enhanced Memory Management ................... 155 Entering T ext ................................................... 29 Erasing Messages .............[...]

193 INDEX O OGM (Outgoing Message) .............................. 18 On-Screen Programming ................................. 23 One T ouch K e y ................................................ 68 One T ouch List ................................................ 79 One-T ouch Dialing .............................. 48, 63–69 Optional Memory .......[...]

194 INDEX T T elephone Answer Code ............................ 38, 39 T elephone Answering Device (T AD) ..................................... 3, 17, 18, 20, 21 T elephone Index ........................................ 70, 79 T elephone W all Outlets .................................... 20 T est Sheet Procedure ....................................[...]

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BOULEVARD P.O. BOX 6911 BRIDGEWATER, NJ 08807–0911 USA BROTHER INTERNATIONAL CORPORATION (CANADA) LTD. 1 RUE HÔTEL DE VILLE, DOLLARD-DES-ORMEAUX, QC, CANADA H9B 3H6 These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate th[...]