Brother FAX-575 manual

® F AX-575 USER’S GUIDE[...]

©199 6-2 004 Brot her In dust ries, Lt d. If yo u ne ed to cal l Cust ome r Servi ce Pleas e c ompl ete t he follo win g in for mati on fo r fu ture reference : Mode l Nu mber: F AX-5 75 Ser ial Number: * Da te of Pu rcha se: Pl ace of P u rchase : * T he s eri al num be r i s on th e bac k of t he un it. Ret ain t hi s User ’s Gui de wit h you [...]

i Brother numbers Register your product (USA o nl y) By r egi steri ng yo ur p roduc t wi th Br othe r Int ernat iona l C orpor ati on, you w ill be r ecor ded as t he or igin al own er of th e pr oduct . You r re gist rati on w ith Bro ther : ■ may ser ve as co nfir mati on of the purc hase dat e of yo ur pro duct sho u ld yo u lo se you r r ece[...]

ii Brother fax back sys te m (USA onl y) Br other has in stal led an e asy- to-us e fax back s ystem , so yo u can get i nstant answ ers to common tech nica l ques tion s and pr oduct inf orma tio n for al l Brot her produc ts. Th is s ystem is a vail able 2 4 hour s a da y, 7 da ys a week. You can u se the sy stem t o recei ve fax ed ins tru ctio [...]

iii Notice - Disclai m e r of Warranties (USA and Canada) BROTHER’S L ICENSOR(S), AND THEIR DIRECTORS , OF FICE RS, E MPLOYE ES OR A GENTS (CO LLECTI VELY BR OTHER’ S LICENS OR ) MAKE NO WA RRANTI ES, E XPRES S OR I MPLIE D, IN CLUDIN G WIT HO UT LIM ITA TION THE I M P LIED WARRANTIES OF M ERCHANTABILITY AND FITN ESS FOR A PAR TICU LAR PUR POSE[...]

iv Brothe r ® One Year Limited Warra nty and Replacem ent Se rv ice (USA onl y) Who is covered: • This limi ted w arranty ( "warrant y") is given only to the or iginal en d-use/reta il purch aser (refer red to in thi s warran ty as "Or iginal Pu rchaser ") of the accomp anying produc t, consumable s and accesso ries (collecti[...]

v Brothe r ® One Year Limited Warra nty and Replacem ent Se rv ice (USA onl y) by Brother in its sole discretion. Br other res erves the right to supply a refurbi shed or reman ufactur ed repla cement Machin e and/or ac companying Consuma ble and Ac cessor y Items and use refur bishe d parts pro vided such repl acement p roducts c onform t o the m[...]

vi BROTHER MULTIFUNCTI ON CENTER/ FACSIMILE MACHINE LIMITED WARRANTY (Canad a only) Pursuant to thi s limited wa rranty of 1 y ear from th e date of purchase for labour and part s, Brother International Corpor ation (Ca nada) Ltd. (“Br other”), or it s Authorized Se rvice Cente rs, will repai r this MF C/Facsimile machi ne free of charge if def[...]

vii Safety precautions To use the fax machin e safely Pl ease re fe r to th es e in st ruc ti ons f or la ter ref ere nc e an d b e fore atte mpti ng an y m ainte nanc e. WARNING WARNING ■ Use caut ion when i nsta lli ng o r mod ify ing t ele phon e li nes. Never touc h tel epho ne wir es or t ermi nal s that ar e no t ins ulated unle ss t he te [...]

viii WARNING Choosing a location Plac e the fax mac hine on a flat , sta ble s urfac e th at is fre e of vibr ati on and s hocks , such as a de sk. Put the fa x machi ne ne ar a te leph on e w all j ac k an d a st and ar d, gro unde d AC p owe r o utl et . Ch oo se a lo cat ion wh ere th e tem per atu re r em ai ns b etw ee n 5 0° F and 9 5°F ( 1[...]

ix Qu ic k Re fer enc e Gu ide Sending faxes Au tomat ic tr ansm issio n 1 Inse rt the doc ument fac e dow n in th e ADF (up t o 10 page s ). 2 Ent er the fax nu mber yo u want to call. 3 Press Fax S tart . Receivi ng f axes Sele ct R eceiv e Mo de 1 Press Re ce iv e Mod e to sele ct FAX ONLY , FAX/TEL , TAD:ANSWER MACH. or MANUAL . If you sele ct [...]

x Using Search 1 Inse rt the doc ument fac e down in the ADF. 2 Press S earch /Spe ed D ial and us e t he d ia l pad to ente r th e firs t lette r of the nam e yo u are lo ok ing for . 3 Pr ess or to sea rch the memory. 4 Press F ax Sta rt , wh en the LC D sh ows th e nam e y ou want to call. Making copi es Maki ng a s ingle copy 1 Inse rt the doc [...]

xi 1 Introductio n Using this Gu ide .... .... ....... .... .... ........ .... ... ........ .... ....... .... 1 -1 Find ing i nfor mat ion ...... .... .... ........ .... ... ........ .... ....... .... 1 -1 Fax T est Sh eet a nd Prod uct Re gist ratio n ( USA onl y) .. .... ........ ... ........ .... ........ ... .... ........ .... ....... 1 -2 Part[...]

xii 5 Setup Recei ve Basic r ec eivi ng op erati ons .... .... ........ .... ....... .... ........ ... .... 5- 1 Choos ing the R ec eive M ode .... ........ ... .... ........ .... ....... 5 -1 Settin g the Ri ng D ela y ..... .... .... ........ ... ........ .... ....... .... 5 -2 Settin g th e F /T Rin g Tim e (FAX /TEL mod e on ly) .. .... 5-3 Eas[...]

xiii 7 Quick- D ial numb ers and dialing options Storin g n umber s fo r eas y d ialin g .. ........ ... .... ........ .... ....... 7 -1 Storin g One -Touc h Dial num bers .... ... ........ .... .... ....... 7-1 Storin g Speed -Dia l number s ........ .... ....... .... ........ ... .... 7-2 Chang ing O ne-To uch and Spe ed- Dial numb ers . ... ....[...]

xiv Trade mark s . ....... .... .... ....... .... ........ .... ....... .... .... ........ ... .. 11-5 Shipm ent of the fax machine .... .... ........ ... ........ .... .... ..... 11 -5 12 Troubleshoot i n g and routine maintena nce Troub lesh ootin g . ........ .... ....... .... ........ .... ... ........ .... ....... .. 12 -1 Erro r mes sages ...[...]

Intro duction 1 - 1 Usi ng this Guid e Thr ough out th is Guid e you’ ll se e spec ial sy mbols aler tin g you to imp ort an t war nin gs , not es and ac ti on s. S pec ial fonts id ent ify k eys you sh ould pres s, mes sages that appe ar on th e LCD, and imp ort ant p oints or rela te d top ics. Finding i nformation Al l th e ch ap te r he adin [...]

1 - 2 Introduct ion Fax Test Sheet an d Product R egistration (USA only) After setti ng your Stati on ID, plea se f ill in t he Te st Sh eet i nclu ded wi th the fax machi ne a nd fa x it t o Br othe r’s Au tomate d F ax Re spons e S ystem as y our fi rs t trans mis sio n. Thi s wil l che ck that your fax ma chin e is wor king proper ly. To ge t [...]

Intro duction 1 - 3 Pa rt n ame s ■ Fro nt view ■ Ba ck vie w No. Nam e Descriptio n 1 Tel ephone Li ne Cord Connect the fax mac hine to a t elep hone wall jac k . 2 Tel ephone Hand set Use when r eceiving or mak ing voice cal ls . 3 Han dset Curled Cord Use to co nnect the h andset to the fax machine . 4 Docume nt Su pport Support s the doc um[...]

1 - 4 Introduct ion Control panel overview 1 LCD (Li quid Crystal Displa y) Di sp lay s me ss ag es on the s c ree n to he lp you s et up an d use your fax ma chine. 2 Dial Pad Use t hese k eys to dial tele phon e and f ax num bers and as a keyb oard for entering inf ormation i nto the fa x mac hine. Th e # key let s you t empor aril y swit ch the [...]

Intro duction 1 - 5 B On e-Touc h Ke ys Thes e keys g ive yo u inst ant acc ess to pr evio usly sto red Qui ck-Di al nu mbers. C Na viga tion Keys : Me nu/Set The sa me key i s used f or menu and se t ope ratio ns. Lets you ac cess t he me nu to pr ogram and st or e your s etti ngs i n th e fax m ach ine . or P ress to sc roll fo rward or ba ckw ar[...]

1 - 6 Introduct ion About fax machines Custom features Do you have Voice Ma i l on the phone line? If y ou ha ve Voi ce Mai l o n the p hone line whe re you w il l ins t a ll yo ur new fax ma chine, th ere is a st ro ng pos sibi lity th at Voi ce Mai l and th e fax m ach in e m ay co nf lict wit h e ac h ot her w hile re ce iv ing inc om ing ca ll [...]

Intro duction 1 - 7 Fax tones and handsh ake When someo ne is se nding a f ax, th e fax mach ine se nds f ax cal ling ton es (CN G tone s). Th ese ar e quiet , in termi tte nt be eps eve ry 4-s econd s. Y ou’ll h ear them af ter you dial and p ress Fax S tart and the y wil l con tinue f or ab out 60 se cond s aft er dial ing. Duri ng th at ti me,[...]

1 - 8 Introduct ion Connections Connec t ing an external t elephone Yo u can co nn ec t a sep ar ate te le ph one ( or te lepho n e ans we rin g devi ce) dire ctly to you r fa x mac hine as sh own in t he diag ram bel ow. Co nn ect t he te leph on e’ s lin e cor d t o th e j ack la bele d EXT. in th e side of th e fax mach ine. . When ever thi s [...]

Intro duction 1 - 9 If you s u bscr ib e to y our te leph on e co m pany ’s Dis ti nct ive Rin g ser vice : You may co nnec t an ext ern al TA D to a s epara te wal l jack onl y if yo u subs crib e to your tel ephone co mpan y’s Di stinct ive Ri ng ser vic e, hav e reg ister ed th e disti nc ti ve ri ng pa tte rn on t he fa x mach ine, use th a[...]

1 - 10 Introducti on Connec t ions Th e exte rna l TAD mus t be pl ug ged in to the si de o f the fax machi ne , int o th e ja ck la bele d EXT . The f ax m achin e can not work pro perly if you pl ug th e TAD in to a wal l jack (u nless y ou are usi ng D isti ncti ve Ring). 1 Plug the t el ephone li ne cord fr om th e w all j ack into the b ack si[...]

Introductio n 1 - 11 Special line consi derations Roll Over phon e lines A ro ll ov er phon e syst em is a gr oup of two or m ore sep arat e te leph on e lin es t hat p as s in co min g c alls t o eac h ot her if th ey ar e bus y. Th e cal ls are usu all y pa ss ed do wn or “ ro lled ov er” to t he ne xt av aila ble p hone li ne in a pr eset or[...]

1 - 12 Introducti on Installing fax machine, externa l two-line TAD and two-line telephone When you a re in sta llin g an e xtern al two -li ne te leph one a nswer ing d evic e (TA D) an d a tw o-l ine t elep ho ne , the fa x mach in e mu st b e is olate d on o ne li ne a t bot h th e wall jac k an d at the TA D. Th e mos t commo n conn ecti on is [...]

Introductio n 1 - 13 Multi-Line connec tions ( PBX) Most o ffice s use a c entr al t elepho ne syst em. Whi le it is of ten re la tiv el y sim ple to con n ect t he fax ma ch in e to a ke y sys tem or a PBX (Priva te Bran ch Exc hang e), we sugges t tha t you contac t the compa ny th at in stall ed you r tel ephone syste m and as k the m to con ne [...]

2 - 1 Paper About paper Handling a nd using pl ain paper Sto re pape r in it s ori ginal pa ckagi ng, and k eep i t sealed . Kee p the pape r fl at an d away f rom mo istu re, di rec t sunli ght an d hea t. Paper s pecification s for t he paper t ray 2 Paper Si ze: l ette r, lega l W eight : 17 t o 24 lb (6 4 to 90 g/m 2 ) Th ick ness : 0. 003 to 0[...]

Pap er 2 - 2 How t o load pa per To load paper Bef ore y ou add paper, remo ve all of the pa per fr om th e pape r tr ay. 1 Fan th e stac k of pa per we ll to avo id pa per jam s an d mis- feeds . 2 Gen tl y ins e rt th e pape r. The side to b e p rinte d on mus t be f ace do wn. Tap the stack of pa per so the ed ges are ev en. Print Side Pap er[...]

3 - 1 On-Scre en Program ming User-friendly programmi ng Th e fax m achi ne is de s igned to be eas y to use wi th LC D o n -scr een pro grammi ng usi ng th e navi gatio n keys. User - f rien dly pro gra mming hel ps you take fu ll adv ant age of all the m enu sele cti ons th e fax m achine h as to o ffer. Si nce yo ur pr ogr am mi ng is do ne on t[...]

On-Screen Progr amming 3 - 2 Na vig atio n ke ys Yo u ca n acce s s t he menu mode by pre ss ing Me nu/S et . When you en ter t he men u, t he LCD scr olls. Pres s 1 fo r In iti al Se t up — OR — Pres s 2 for S etup Rec ei ve m e nu — OR — Pres s 3 fo r Set up Send me nu — OR — Pres s 4 fo r Canc el Job menu — OR — Pres s 5 for Inte[...]

3 - 3 On-Scre en Program ming Mai n Me nu Menu Select ions Opt ions Descr iptions Pag e 1 . INIT IA L SE TUP 1 . DA TE/T IME — Puts the da te and time on the LC D and in th e heading s of faxe s you send. 4- 1 2 . ST ATIO N ID — Progr am you r name an d fax numb er to app ear on each pa ge you fax . 4- 2 3 . BE EPER OF F LOW HIGH Ad jus t the v[...]

On-Screen Progr amming 3 - 4 Mai n Me nu Menu Select ions Opt ions Descr iptions Pag e 2 . SETU P RE CE IVE (Contin ued) 4 . RE MOTE CODE ON ( 51, #51) OFF You ca n answer all call s at an ex tension o r exter nal phone and use codes to turn th e fax machi ne on or off. You can per sonaliz e these codes . 5- 6 5 . AU TO REDU CT ION ON OFF Re duces [...]

3 - 5 On-Scre en Program ming Mai n Me nu Menu Select ions Opt ions Descr iptions Pag e 3 . SETU P SE ND (Continu ed) 7 . DE LAYE D FAX — Se t the time o f day in 24 hour fo rmat that the delay ed faxes will be se nt. 6-10 8 . PO LLED TX ON OFF Set up y our fax mac hine with a doc ument to b e retriev ed by an other fax machi ne. 6-11 9 . ME MORY[...]

On-Screen Progr amming 3 - 6 Mai n Me nu Menu Select ions Opt ions Descr iptions Pag e 8 . REMO TE F AX O PT 1 . FW D/PA GE/ STOR E OFF FAX FO RW ARD PAGI NG FAX ST OR AGE Sets th e fax machin e to forwar d fax m essages, to call you r pager, or to store incoming fa xes in the m emor y so you can retriev e them whi le you are away from your fax mac[...]

4 - 1 Initial S etup Get tin g st ar te d Setting the Date and Time W hen th e fax mac hine is not i n use, i t wil l disp lay th e date a nd tim e . If you s et up the Stat ion ID th e dat e and t ime disp layed by y our fax machi ne w ill be pr int ed on eve ry f ax you se nd. If there is a powe r fai lur e, yo u may hav e to res et th e dat e an[...]

In iti al S etu p 4 - 2 Setting the Station ID You shou ld st ore y our name or comp any n ame a nd f ax nu mber s o th ey p rin t o n all fa x pag es th at yo u se nd. The te le phon e nu mbe r wi ll appe ar on ly on c ove r pa g es an d call b ac k me ssa ge s. 1 Press Me nu/Set , 1 , 2 . 2 Enter you r fa x numb er (up to 20 di git s). Press Me n[...]

4 - 3 Initial S etup Inserting s paces To en ter a sp ace in t he fax n umber , pre ss onc e bet w een numb ers. To ente r a sp ace in th e name, press twice bet wee n char act ers. Making corr ections If you ente red a let ter incor rect ly a nd wa nt t o ch ange it, pre ss to move t he cur sor un der th e inco rrect char acter . Th en press Stop/[...]

In iti al S etu p 4 - 4 Setting the Beepe r Volume You can ch ange th e bee per v olume. The d efault (fact or y) sett ing is LOW . Whe n the beep er is on, the f ax mac hine wi ll be ep wh en you pre ss a key , make a mis take or aft er you se nd or re ceiv e a fax. 1 Press Me nu/Set , 1 , 3 . 2 Press ▲ or ▼ to sel ect LO W , HIGH or OFF . Pre[...]

4 - 5 Initial S etup VOL UME A MPLIF Y: ON– TEMPORA RY Thi s sett ing is ap pro priat e if s ome of th e user s ar e hear ing -im paire d. Du ring a c onver sat ion, users c an pr ess or on th e contr ol pa nel t o adju st the vo lume to LOW or HIGH . W hen t he ha ndset i s r eplace d, the ha nds et vo lume return s to th e defa ult s ettin g of[...]

In iti al S etu p 4 - 6 Setting the Ring Volume You can t urn th e ring off o r you ca n sel ect a ring vo lume level w hen your machi ne is i dle (n ot bein g us ed). Pre s s or to adju st th e v olum e lev el . Ev er y t ime yo u p ress th es e ke ys , the f ax m achi ne wil l r in g s o yo u ca n he ar the ac tive s etti ng a s the L CD sh ows i[...]

5 - 1 Setup Re ceive Basic receiving ope rations Choosing the Rec ei v e Mode Th er e ar e fo ur d if fere n t Re ce ive Mo de s fo r t he fax ma ch in e. Y ou can c ho ose the m ode th at be st s uit s your ne ed s. *I n FAX/TEL m ode you m ust set the RING DELAY and F/T RING TIME . If you ha ve ex te ns ion ph ones o n t he li ne , k eep the RING[...]

Setup Rec eive 5 - 2 To sel ect or c hange your Receive M ode 1 Press Re ce iv e Mod e . The LC D shows yo ur cu r re nt se lectio n. 2 Co nti nue to pr ess Rece iv e Mode unti l your new sel ecti on app ears . Afte r 2 seco nds, th e scre en ret urns to the d ate and ti me d is pl ay, a lo ng wi th your ne w Re ceiv e Mo de s et tin g. Setting the[...]

5 - 3 Setup Re ceive Setting the F/T Ring Time (FAX/TEL mode only) If yo u set th e Re ceiv e Mode to FAX/TEL , yo u’ ll nee d to de cide ho w lo ng t he fa x ma chin e wil l s ig na l yo u w ith it s sp ecia l ps eudo / d oubl e-ri ng when y ou have a voice cal l. ( I f it’s a f a x call , the fa x m ac hine pr int s the f ax .) T hi s p seu d[...]

Setup Rec eive 5 - 4 Printing a reduced incoming fa x (Auto Reduction) If y ou choo se ON , the fa x machi ne au tomati call y reduc es an inc om ing fax t o fit on on e pa ge of Lett er or L eg al s iz e pa pe r, reg ardle ss of t he paper size of the do cumen t. The fa x machi ne calc ul ates t h e reduc tion rat io by u sing th e page siz e of t[...]

5 - 5 Setup Re ceive Advanced receiving operations Operation from ext ension t e l eph ones If y ou ans wer a f ax ca ll on an ext ensi on te leph one, or an e xter nal tele phon e in th e E XT. ja ck o f t he m achi ne, y ou c an m ake the f ax machi ne t ake th e call by usi ng t he Fax R ecei ve Code . When yo u pre ss the F a x Recei ve Code 5 [...]

Setup Rec eive 5 - 6 Changing the remot e codes Re mo te C od es m igh t no t w or k w ith s om e te le ph one s y stem s . Th e pre set F ax R ecei ve Co de is 5 1 . T he p re set Tele ph one Ans wer Code is # 5 1 . 1 Press Me nu/Set , 2 , 4 . 2 Press ▲ or ▼ to sel ect ON (or OFF ). Press Me nu/Set . 3 Enter the new Fax Receiv e Code. Press Me[...]

5 - 7 Setup Re ceive Setting up Sequential Polling Receive The fax m achin e can as k for fa xes fr om sev eral f ax un its in a s ingle oper ati on ( S e quen tia l Polli ng R ecei ve). Afte rwar ds, a Se quent ial Po llin g Re po rt will be p rin te d. 1 Press Me nu/Set , 2 , 7 . 2 Ent er the f a x machin es you wa nt to po ll usin g O ne-T ouc h[...]

Setup Rec eive 5 - 8 Telephone services Yo ur fax m a ch ine su ppor t s the Ca ll er I D a nd Dis ti nct ive Rin g sub sc ri ber tele ph on e se rvi c e tha t s om e te le ph one c o mpan ie s offe r. Di st i nc ti ve R in g Bro ther uses the ter m ‘Dis tinc tive Ri ng’ b ut di ffe rent t elep ho ne com p anies h ave oth er na mes for thi s se[...]

5 - 9 Setup Re ceive Before you choos e the ring pattern to register Yo u ca n on ly re gis te r o ne D i stinc ti ve Ri ng pa tte rn w ith t he machi ne. Some ri ng pat tern s cann ot be r egist ere d. The r ing pat ter ns be low ar e su ppor ted by the Bro ther m achi ne. Re gist er the one yo ur t elepho ne com pany g ives yo u. ■ T he mac hi [...]

Setup Receiv e 5 - 10 Turning of f the Di stinctive R i ng 1 Press Me nu/Set , 0 , 2 . 2 Press ▲ or ▼ to sel ect OF F . Press Me nu/Set . 3 Press S top/Exi t . Call er ID Af ter a f ew rin gs , t he LC D sh ow s t he te le ph one nu mber of y ou r cal le r (a nd na me i f a vail ab le) . On c e you p ick up th e ha nd set , t he Ca ller I D in [...]

5 - 11 Setup Recei ve Viewing the Ca l ler ID Log 1 Press Hol d/C al ler ID . 2 Af ter two se conds , pre ss ▲ or ▼ to s croll th rough the Cal ler ID Lo g. 3 Whe n you w ant to se e deta ile d inf orm atio n for a d ispl ayed I D (ph one n umber and d ate and tim e call was recei ved) press Menu /Set . 4 To c o ntinu e v iew ing t he C alle r [...]

Setup Receiv e 5 - 12 Regist er ing a Caller ID number Yo u ca n se t up a c alle r i n t he Ca lle r ID Lo g as a One -To uc h or Sp eed D ial n um ber. 1 Press Hol d/C al ler ID . 2 Af ter two se conds , pre ss ▲ or ▼ to sc rol l thro ugh t he Log and when yo u see a ca ller you wan t to re gister , press Menu /Set . 3 To re gist er t he c al[...]

5 - 13 Setup Recei ve Call Waiti ng/Ca ller I D Th e Cal l Wai ting/ C alle r ID fea tu re let s yo u use the Call W aitin g/C all er ID s ub scr ibe r s erv ice of fer ed by m a ny lo c al tel epho ne c ompan ies. Th is fea tur e di spla ys t he te leph one numbe r (o r n ame, if av aila bl e) of C al l Wai tin g Cal ler s on y our mac hi ne’s L[...]

Setup S end 6 - 1 How t o dial Yo u ca n dia l in an y of th e f ol low ing w ay s. Manual dialing Pr ess al l of the d igits of the phon e or fax n umber . One-Touch di al ing Pr ess th e One-T ouch ke y of t he loc ati on you wa nt to cal l. If th e L CD sho ws NOT REGISTERED when you ente r th e On e-Touc h numb er, a numbe r has no t been store[...]

6 - 2 Setup Send Fax Redial If y ou ar e send ing a f ax man uall y and t he li ne is bu sy, p r e ss Re dial/P ause , an d th en pr ess Fax S t art t o t ry ag ain. If yo u w an t to ma ke a se co nd c a ll t o t he l ast nu mb er di aled , yo u c an sav e ti me by pressi ng Re dial/ Pau se an d Fax St art . Re dial/P ause o nly wor ks if you dial[...]

Setup S end 6 - 3 Manual transm i ss i on Manu al tr ansm issi on let s you h ear the dial ing , r inging and fax -re ceiv ing ton es wh ile se ndin g a fax . 1 Inse rt the doc ument fac e down in th e ADF. 2 Pi ck u p t he han ds et and lis ten for a di al ton e . — OR — Press Hook list en fo r a di al to ne . 3 Enter th e fax n umbe r you wa [...]

6 - 4 Setup Send Contrast If your doc um e nt is v e ry l ight or ver y da rk, yo u may wa nt t o s et t he cont ras t. Use LIGHT to mak e the docum ent dar ker. Use DARK to ma ke the do cumen t li ghter . 1 Inse rt the doc ument fac e down in th e ADF. 2 Press Me nu/Set , 3 , 3 . 3 Press ▲ or ▼ to sel ect AU TO , LIGHT or DARK . Press Me nu/Se[...]

Setup S end 6 - 5 Multiple Resolut i on Transmis si o n Us e this featu re to sele ct sep arate resolu tio n setti ngs for ea ch p age o f t he fa x yo u are se ndi ng . T hi s co ul d be us ef ul if yo u are send ing a f ax wi th phot os an d text , or so me page s wi th s mall pr int and others w ith larg er print. Reso lutio n setti ngs ret urn [...]

6 - 6 Setup Send Advanced sending ope rat ions Composi ng t he elect r onic Cover Page The c over pa ge is se nt to th e rec eivi ng part y’s ma chine. Your cove r pa ge in clud es th e name or num ber stored in t he On e-Tou ch or Sp eed- Di al mem or y. I f yo u are d ialin g manu al ly, the na me is le ft bla nk. The c over pa ge show s you r [...]

Setup S end 6 - 7 Cover p age for next fa x only Th is fe at ure do es no t wo rk u n less yo u ha ve se t up t he S tat io n ID. (See Setting the St ation ID on pa ge 4-2. ) If yo u on ly w ant to sen d a c over page wi th a p artic ular fa x, thi s cove r pag e will inc lude the nu mber of page s in you r doc ument. 1 Inse rt the doc ument fac e [...]

6 - 8 Setup Send Using a printed Cover Page If yo u prefe r usin g a pri nted cove r page th at you ca n w ri te on , you can pr int the samp le pa ge and attach it to your fa x. 1 Press Me nu/Set , 3 , 1 . 2 Press ▲ or ▼ to sel ect PRINT SAMPLE . Press Me nu/Set . Broadcast i n g Usi ng th e numb ers you h ave st ored in Grou ps, One -Touc h a[...]

Setup S end 6 - 9 Call Reservat i on Yo u ca n se nd a fa x and l et th e o th er par ty k no w th at yo u w an t t o spea k to hi m af t e r the fa x tra nsmis sion is compl ete d. Th e ot her f ax machi ne w ill rin g as if i t we re rece iv ing a tel epho ne cal l; if th e othe r par ty pi cks up t he hands et, your mac hine wi ll r ing. To have[...]

6 - 10 Setup Send Delayed Fax De pe ndin g on th e am ount of the dat a, yo u ca n us e this me nu sett in g to s end u p to 3 fa xes at lat er t imes w ithin the n ext 2 4 hou rs. 1 Inse rt the doc ument fac e down in th e ADF. 2 Press Me nu/Set , 3 , 7 . 3 Enter th e time you want th e fax to b e sent (i n 24- hour f orm at). Press Me nu/Set . (F[...]

Setup Sen d 6 - 11 Setting up Polled Transmit Poll ed Tr ansm it i s when you set u p the f ax mac hine to w ait wit h a docu ment s o anoth er fax ma chin e can ca ll an d retr ieve it . 1 Inse rt the doc ument fac e down in th e ADF. 2 Press Me nu/Set , 3 , 8 . 3 Press ▲ or ▼ to ch oos e ON (or OFF ). Press Me nu/Set . 4 Press 1 i f you wa nt[...]

6 - 12 Setup Send Memo r y Transm i ssion This f eature a llows the fax m a chin e to scan a fa x in to its m emo ry and se nd it as soo n as th e scan i s compl ete . This w ay, y ou don ’t hav e to wai t for t he en ti re fax to b e tran smi tted before y ou re triev e your docu ment . 1 Inse rt the doc ument fac e down in th e ADF. 2 Press Me [...]

Setup Sen d 6 - 13 Interrupting De layed Fa x and Po l led Tr an smit jobs Eve n if y ou have your machi ne set to se nd a fax la ter, or if you hav e it s et to be pol led , you ca n int err upt the sc he d uled jo b to se nd a fax or m ake a copy n ow. H oweve r, you cann ot u se au tomati c re dial or th e Menu mod e . 1 Press Me nu/Set , 5 . 2 [...]

7 - 1 Quick-Di al numbe rs and dialing opti ons Storing numbe rs for easy dialing You c an set up th e fax ma chin e to do follo win g type s of easy dial in g : O ne -To uch , Sp ee d-D ial a nd G rou ps f or Br oadc a sting fax es. Wh en you dial a qu ick- dial number , the LCD show s the name , if y ou sto red it , or th e numbe r. Storing One -[...]

Quick-D ial nu mbers and di aling opti ons 7 - 2 Storing Sp eed-Dial numbers You can sto re Sp eed- Dial numb ers , so t hat w hen you dial y ou will o nly h av e t o pr es s a f ew keys ( S ea rch /Spe ed Dia l , # , th e t wo-d igit numb er, and Fax St art ). Th e fax ma chin e can sto re 10 0 Sp eed- D ial n um ber s. 1 Press Me nu/Set , 6 , 2 .[...]

7 - 3 Quick-Di al numbe rs and dialing opti ons Changing One- Touch and Speed-Dial numbers If y ou tr y to stor e a One -Touc h or S peed -Dia l numb er whe re a numb er ha s alrea dy bee n stor ed, t he LC D wi ll sh ow the n ame sto red the re ( or numb er) an d wil l ask you t o do on e of t he foll owing : 1 Press 1 to c hang e th e sto red num[...]

Quick-D ial nu mbers and di aling opti ons 7 - 4 Setting up Groups for Broadc ast ing Grou ps , wh ich ca n be st ored on a One -To uch key locati on, a llow you t o send th e same f ax mes sage t o many fax numbe rs by pre ssin g only a O ne-To uch ke y and Fa x Start Fi rs t, yo u w ill ne ed t o s to re ea ch fa x nu mbe r as a O n e-T ou ch o r[...]

7 - 5 Quick-Di al numbe rs and dialing opti ons Dialing opt ions You can use the fax mac hine to m ake voic e te leph one c a lls b y dia ling man uall y or by using Sear ch, One-To uch or Spee d-Di al mem o ry. Yo u ca n u se t he hand s et to m ak e ca lls. When you di al a qu ick- dia l numb er, th e LCD sh ows the name you’ ve sto red , or if[...]

Quick-D ial nu mbers and di aling opti ons 7 - 6 Speed - Dialing 1 Pic k up th e hand set. — OR — Press Hook . 2 Wh en y ou hea r a di al t one , p res s Sear ch/ Speed Dial , pr es s # , and t hen p ress th e two -digi t Sp eed-D ial num be r. 3 If you presse d Hook to dial t he cal l, pick up th e hand set when th e oth er pa rty a nsw ers . [...]

7 - 7 Quick-Di al numbe rs and dialing opti ons Search Yo u ca n se arc h fo r na m es y ou h ave st ore d i n O ne -To uch an d Sp eed- D ial m em or ies. (S ee S tor ing On e-T ou ch D ial nu mbe rs on page 7-1 a nd St oring Spee d-Di al num ber s o n pa ge 7 -2.) 1 Pic k up th e hand set. 2 Press S ear ch/Spe ed Dia l , the n ente r the f irst l[...]

Remote F ax Opti ons 8 - 1 Fax Forwarding Setting up Fax Forwarding When you se lect Fa x Forw ard, yo ur fax ma chin e store s the re ceived fa x in th e memo ry. T he fax mac hine wil l then dial th e fax numb er yo u’ve p rogra mmed a nd forwa rds the fax messa ge. 1 Press Me nu/Set , 8 , 1 . 2 Press ▲ or ▼ to se lect FAX FORWARD . Press M[...]

8 - 2 Remote Fax Options Programm i ng your pager number When Pa ging is s elec ted, your fax mach ine dial s the page r nu mber you’ ve pr ogramm ed , a nd then d ials y our Pe rson al Iden tif icat ion Num ber (PI N). T his a ctivat es yo ur p ager so you wil l kno w that you have a f a x messa ge in th e memory. 1 Press Me nu/Set , 8 , 1 . 2 P[...]

Remote F ax Opti ons 8 - 3 Setting Fax Storage If y ou sel ect Fax Sto rage, your fax mach ine s tor es the r ecei ved f ax in th e mem ory. You w ill be a ble to re tri eve fax m essag es f rom anot her loca tion using th e Re mote Re triev al com mands . 1 Press Me nu/Set , 8 , 1 . 2 Press ▲ or ▼ to se lect FAX STORAGE . Press Me nu/Set . 3 P[...]

8 - 4 Remote Fax Options Remote Retri eval Yo u can c all you r fax m a chin e fr om an y to uch t one tele ph one or fa x machi ne, th en u se th e R emote Acce ss Co de a nd remote com mands to r etri eve fax me ssag es. Be su re to cut o ut th e Re mote Re trieva l Ac cess Car d on the last page a nd k eep i t with you at all ti mes. Using your [...]

Remote F ax Opti ons 8 - 5 Remote commands Fol low th e comma nds be low to acc ess fe ature s when yo u are aw ay fro m th e fax ma ch ine. Wh en y ou c al l th e fa x m a chin e and ent er yo ur Remo te Acce ss Code (3 dig its fo llow ed by ), th e sy stem wi ll gi ve two s hort be eps an d you mu st en t e r a remote comma nd. Remote commands Op[...]

8 - 6 Remote Fax Options Retrievi ng fax m essages 1 Di al y our f ax numbe r. 2 Whe n your fa x mach ine an swers , immedi ate ly ent er your Rem ote Access Code (3 d igi ts fol low ed by ). I f yo u he ar one lo ng b ee p, you ha ve me ss ages . 3 As so on as yo u hear two sh ort be eps, u se the di al pa d to pr ess 9 6 2 . 4 Wai t fo r the lon [...]

Printin g reports 9 - 1 FAX settings and activity Yo ur fax ma chin e ca n pri nt a T ran smi ss io n Ver ifi ca tion R ep ort a fte r ea ch fa x yo u se nd . Al so , a jour na l o f s ent and rec e ived fa xe s can be pri nted at spe cifie d int erva ls. Custom i zing t he Transmissi on Verification Repor t Yo u can us e t he Tr ans mi ssio n Re p[...]

9 - 2 Printing r eports Printing reports Fo llow ing re po rts ar e av ail able : How to prin t a report 1 Mak e sure that the re is no docu ment in the ADF. 2 Press Copy /Re port s , t hen ente r the numb er (see lis t ab ove) of t he re port y ou wa nt to pr int . For ex ampl e, pr ess 6 to p rint the USER SETTINGS . Pr ints a T ran smission Veri[...]

Making copies 10 - 1 Usi ng t he fa x ma chin e as a co pier Yo u ca n use thi s fax ma chin e as a co pi er. Alw ays ma k e s u re yo u hav e pa per in th e pape r t r ay b efo re mak in g co pie s. Copy operations To ma ke a singl e co py th at is n ot r educ ed, en lar ged o r sorte d, yo u onl y have t o pres s one k ey. Re member , yo ur fax m[...]

10 - 2 Making co pies Co py o pt ion s: Sin gle or Mu lti ple co p ies , Sort /S tack , Reduc e/ Enlarge Yo u ca n ch oose a dd iti onal c opy op tio ns. Fir st, y ou can s elec t th e numb er of copi es. Nex t, you ca n choo se wh ether mul tip le cop ies wil l be ST ACKE D (al l copi es of pag e 1, t hen al l copi es of page 2 , etc .) or S ORTED[...]

Importan t informatio n 11 - 1 Standard telephone and FCC Notices These notices are in effect on mode ls s old an d use d in the U nite d St ates onl y. This equip ment is hea rin g-aid com patibl e. When prog ram ming e mer genc y numb ers or mak ing t est ca lls to em erg en cy nu mb ers : ■ Rema in on th e line and br iefl y ex plai n to the d[...]

11 - 2 Important in formation If t rou bl e is ex pe rie nce d wit h th is equi pm ent, for rep air or wa rran ty inf or mati on , p le ase co ntac t B rot he r C ust om er Serv i ce. (S ee Br othe r num bers o n pa ge i. ) If the e q uip men t i s ca us ing ha rm to the te leph one ne twor k, th e telep hone com pan y may req uest th at you di sc [...]

Importan t informatio n 11 - 3 Thi s equ ipme nt h as b een tested and fo und to c omply wit h th e li mits for a Cl ass B di gita l devi ce, pur suant to P art 1 5 of th e FCC Rule s. The se li mits are desi gned to p rovid e re asona ble pro tect ion against har mful in terf eren ce i n a resi dent ial ins tal lati on. T his equ ipme nt gene rat [...]

11 - 4 Important in formation Important safety instructions 1 Rea d all of thes e inst ruc tio ns. 2 Save th em for later ref erence. 3 Fol low all war nin gs and instr ucti ons ma r k ed on t he prod uct . 4 Un plu g thi s p rod uct f rom th e A C po wer o ut let be for e cle an ing. To cle an th e ins id e of th e m ach in e, use a dry , lin t- f[...]

Importan t informatio n 11 - 5 16 Unp lug thi s pr oduct from t he AC po wer ou tle t and re fer ser vici ng to Aut horize d Ser vic e Pers onnel unde r th e fol lowi ng cond iti ons: ■ W hen t he p owe r cor d is d ama ge d or fr ayed . ■ If l iqui d has b een sp ille d into t he pr oduc t. ■ If th e pro du ct has be en e xp ose d t o r ain [...]

12 - 1 Troublesho oting and r outine maintenan ce Troubleshooting Error messag es As w ith any soph isti cate d offi ce p roduc t, err ors may oc cur. I f this happ ens, y our fax mach ine id enti fie s the pro blem an d disp lays an err or mess age. The mo st comm on err or messa ges ar e show n bel ow. You can co rrec t most pr oble ms by you rse[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 2 NOT REGISTERED You t ried to access a One-Touch or Speed- Dial number th at is no t pr og r amm ed. Set up the One-Tou ch or Speed- Dial num ber. (See Storing O ne-Touc h Dia l number s on page 7-1 and Storing S peed -Dial numb ers on page 7- 2. ) OUT OF MEMORY CLEAR MEMORY The data is too lar ge [...]

12 - 3 Troublesho oting and r outine maintenan ce MEMORY DISABLED UNABLE TO INIT UNABLE TO PRINT UNABLE TO SCAN The fax mac hine has a mechani cal probl em. —OR— A foreign obs tacle, suc h as a clip or rip ped pa per, is in the fax mac hine. Open the top cov er and remov e any forei gn obstac les from insid e t he fax machi ne. If the er ror me[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 4 Compati bil ity If y ou ar e havi ng diff icul ty se ndin g or rec eivi ng a fa x due to pos si ble int erf ere nc e on th e phon e l in e, w e recom m end th at you try s e tting the c omp atibi li ty to BASIC . 1 Press Me nu/Set , 0 , 1 . 2 Press ▲ or ▼ to se lec t BASIC (or NORMAL ). Press [...]

12 - 5 Troublesho oting and r outine maintenan ce Paper J a m Th e pa pe r i s jam med i n yo ur f ax mac h ine. 1 Rem ove an y pape r that is not jamme d. 2 Ope n the top c ove r by l ifting the l ever on th e righ t sid e of th e top c ove r. 3 Pul l the jamme d pape r gent ly fr om th e pape r feed er to ward th e fr ont of t he fa x mac hi ne a[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 6 If you are having difficulty with the fax machine If you thin k the re is a probl em w ith you r fa x ma chin e or the wa y your faxes l ook, make a copy f irst . If the c opy look s go od, the pr oble m is pr ob ab ly not the fa x m ac hine . C hec k the ch art be low and f oll ow th e trou bles [...]

12 - 7 Troublesho oting and r outine maintenan ce Sendin g Faxes Ca nnot send a fax Ask the oth er par ty to check that the re ceiving m achine has pa per. Print the Tran smission Ve rificati on Report and chec k for a n err or. (S e e Printing re ports on pag e 9-1.) Poor sendin g quali ty. Try changing y our res olution to FINE or S.FI NE . Make [...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 8 Routine maintenance Cleaning t he print hea d Cl ea n the p rin t h ead wh en you w ant to im prov e th e pr int qu al ity an d al so as pa rt of your rou tine m ain te nanc e. 1 Bef ore you clea n insi de th e fax mach ine, unpl ug th e te leph on e li ne cor d f irs t, an d t hen t he p owe r c [...]

12 - 9 Troublesho oting and r outine maintenan ce Cleaning t he scann er 1 Bef ore you clea n insi de th e fax mach ine, unpl ug th e te leph on e li ne cor d f irs t, an d t hen t he p owe r c o rd fro m th e AC pow e r out let. 2 Ope n the top c ove r by l ifting the l ever on th e righ t sid e of th e top c ove r. 3 Cl ean t he white film an d t[...]

Troubles hooting and routi ne maint enance 12 - 10 3 Ta ke t he us ed r ibb on ou t of th e c ar trid ge : 1 Snap o ut the upp er and l ower r igh t whit e spool s. 2 Slid e the r oll of f the bl ue gear and lower l eft w hite s pool. ( Do not remove th e blue gear and l ower l eft whit e spool ) . 4 Sl ide t he wh ite el as tic off th e n ew ref i[...]

12 - 11 Troubles hooting a nd routi ne mainte nance 7 Turn the left blue gea r to tigh ten t he ri bb on as s how n in the illu st rati on. 8 Tur n th e cartri dge ov er an d re-i nsta ll it in yo ur fax ma chin e: Ins ert the rec essed fi rst and pl ace the cart rid ge int o i ts fo ur ho lders . 9 Pre ss dow n on bo th si des o f th e t op co ver[...]

Gl os sary G - 1 AD F (a uto mat ic do cume nt f ee der ) The do cum e nt can be plac ed in th e ADF an d scan ned on e page at a t ime auto mati call y . Autom atic fax tran smission Send ing a f ax wi thout picki ng up the h ands et or pr essi ng Hook . Automatic Re dial A fea tur e that en abl es your fax mach ine t o re dial the las t fax num b[...]

G - 2 G lossary Ea sy R ece iv e En able s th e fax m ac hine t o re spond to C NG to nes if yo u int erru pt a fa x call by ans weri ng it. ECM (E rror Correction Mode) D etects erro rs during fax tra n smis sio n a nd re sen ds th e pa ge s of the fa x that ha d an error. Exten si on teleph one A tel epho ne on t he fax nu mber that is plug ged i[...]

Gl os sary G - 3 Paus e Allo ws yo u to pl ace a 3 .5 sec ond de lay i n the dia ling sequ ence sto red on One- Touch keys or Sp eed-D ial num bers. Phot o resolu tion A re so luti on s ett in g that uses va ryi ng sh ad es of gra y for t h e best r epr esenta tion of ph otog raphs. Pollin g Th e pr oces s of a f ax ma chi ne call in g a not her fa[...]

S - 1 Specifi cations Gen e r al Copy S Specifications Type Deskt op facs imil e tran sceiv er Memo ry Cap acit y 512 K B Pape r Tra y Pape r Outp ut 17-24 lb (64 g/m 2 – 90 g/m 2 ) : U p t o 5 0 shee ts (Te mpe ratur e: 23 °C, Humid ity 50% ) 17-24 lb (64 g/m 2 – 90 g/m 2 ) : U p t o 2 0 sh eets Prin ter Type Line Th erm a l wi th R ib bon LC[...]

Specific ations S - 2 Fax * “Pag es” r efer s to the ITU-T Test Ch art #1 (in O ut o f P aper Re cept ion i n ECM mod e). S pecifi cati ons an d pr inted ma ter ial s ar e subj ect t o chan ge wit hout prior notic e. Com patib ilit y ITU- T Gr oup 3 Coding System Mod ified Huffm a n (MH) Mode m Speed 960 0/7 20 0/ 4800 /2 400 b ps ; Au toma ti [...]

I - 1 In dex Th e it em s in al l u pp er cas e r ep res ent L C D m ess ag es. A Access codes, st oring a nd dialing ............. ........... .......... .............. 7-6 Accessor ies and supplies ...... ...... ii ADF (aut omati c document fe eder) ............. ........... .......... .............. 6-2 Answer ing ma chine (T AD) ............. .[...]

Index I - 2 send ing at end of c onver sation .....6-3 Broad casting ...... .............. 6-8 contrast .............. ........... ... 6-4 delay ed .............. ........... .6-1 0 fax redia l ............ ........... ...7-7 manual ..... .......... .............. 6-3 Memor y Trans mission ...6-12 multip le settings . ..............6- 3 oversea s .[...]

I - 3 In dex Remote Retr ieval acc ess code . .......... ...... 8 -3, 8-4 chan ging the c ode .. ........... ...8-3 comm ands ... .......... .............. 8-5 getti ng your faxes .............. ... 8-6 Reports .. ........... .......... ..............9- 2 Fax J ournal .. .......... ........... ...9-2 Journal Period .............. ... 9-1 H elp List[...]

R emote Retriev al Access Ca rd R - 1 Remote Retrieval Access Card If yo u plan to re ceiv e fa x me ssa ges whil e awa y from the fa x mac hine , c ar rying th e R emo te Ret rie val A cces s C ar d prin te d bel ow wil l ser ve as a c onven ient remin der o f the re trie val proc edur es. Si m ply cu t out th e car d and fold it to fi t you r wa [...]

R - 2 Press Menu/Set , 8 , 2 . "When you are at the machine:" fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Select Fax Storage , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine, followed by .[...]

EQUIPMEN T ATTACHEMNT LIMITATIONS (C anad a only ) NOTICE Thi s pro duct mee ts th e appl icab le in dust ry Can ada te chni cal spec ifi cati ons. NOTICE The Ri nger E quiv alen ce Numbe r is a n indica tio n of t he maximu m numb er of devi ces al lowed to b e conn ecte d to a t elepho ne int erf ace. Th e te rmi na tio n on an in terf ac e ma y [...]

Brother International Cor poration 100 Somerset Corporate Boulevard P .O. Bo x 6911 Bridgewater , NJ 08807–0911 USA Brother International Cor poration (Canada) Ltd. 1 rue Hôtel de Ville , Dollard-des-Ormeaux, QC, CANAD A H9B 3H6 Visit us on the W orld Wide W eb http://www .brother .com ® US/CAN LF3929001 1 These machines are made for use in the[...]