Brother MFC-257CW manual

USER’S GUIDE MFC-25 3CW MFC-25 5CW MFC-25 7CW MFC-29 5CN Ver sion 0 ARL/AS A/NZ[...]

If y o u need to call Customer Service Ple ase c omplet e the fo llow ing info rma tion for futu re re fer en ce : Mod el N umb er : MF C-25 3C W, MFC- 25 5C W, MF C- 257C W a nd M FC- 29 5CN (Cir cle yo ur m odel num ber) Seri al N um ber : 1 Dat e of Pur c ha se : Pl ac e o f P ur ch as e : 1 The seria l numb er is on th e back of th e un it. Re [...]

i Approval I nformatio n and Co mpilation a nd Publica tion Notic e THIS EQ UIPMEN T IS D E SIGNED TO WORK WI TH A TWO WIRE ANALO GUE PSTN LINE FITTE D WITH THE APPRO PRIATE CONN ECTOR. APPROVAL INFOR MATION Brother advis es that this product may not functi on correctly in a coun try other th an w here i t was origina lly pur chased, and does not o[...]

ii Table of Conten ts Sectio n I General 1 Genera l Inf ormation 2 Usi ng the do cum ent a tio n .... ... .. ..... .. .... ... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. .... 2 Sy mb ols an d co nve nti on s us ed in t h e d ocu men tati on .... ... .. ..... .. ..... .. .. ..... .. ... . 2 Acc es sing the So f tw[...]

iii Section II Fax 5 Sendi ng a Fax 28 Ente ri ng F a x mo de ....... .. ... .... ... .... .. ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. . 28 Faxing from the ADF (MFC-295C N only) . ....... ....... ....... ......... ....... ....... ....... .. 28 Faxing from the scanner glass . .. ....... ....... .......[...]

iv 7 Tel ephone an d Externa l de vices 38 Voi ce Op era tio ns .. ..... .. ..... .. ... .... ... .. .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. .... 38 Tone or pulse (Not Avail able for New Zealand) ... ......... ....... ....... ....... ....... ..... 38 Fa x/T el mo de .. ... .... ... .. ..... .. ..... .. .[...]

v Section III Copy 10 Making c opies 58 Ho w to co py .. .. .. ..... .. ..... .. ... .... ... .... .. ... .... ... .... ... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. . 58 Ent er ing C op y mod e . ..... .. ... .... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... ... 58 Mak in g a s i[...]

vi 12 P r inting phot os f rom a cam era (MF C-295 CN only ) 77 Print ing photos directly fro m a P i c tBr idge camera ..... ......... ....... ......... ......... ........ 77 Pic tB rid ge re quir eme nt s .. .. ..... .. .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. .. 77 Set ti ng you r di gi tal cam era [...]

vii Ro uti ne mai nte nanc e .. .. .. ..... .. ... .... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... . 11 9 Replac ing the ink cartridges ...... ........ ....... ....... ......... ......... ......... ........ ....... .. 119 Cl eani ng t he o utsi de of th e mach in e .... .. ... .... ... .... ... .. .....[...]

viii[...]

Section I General I General Infor mation 2 Loa ding paper and d ocume nts 8 General setup 21 Security featu res 25[...]

2 1 Using the documentati on 1 Thank y ou for buy ing a B rother m a c h ine! Reading the d ocumenta tion wi ll help you make the most of your machine. Sy mbol s an d co nven ti ons use d in the docu menta tion 1 The fol lowing symbols and conv entions are use d througho ut th e documentat ion. Genera l Information 1 Bold Bold type face identif ies[...]

General Info rmation 3 1 Ac cessing th e Software User’s Guide and Netw ork User’s Guid e 1 This User’s Guid e do es not co ntain all the informa tion ab out the m achine suc h as h ow to use the advanced feat ures of the Pr inter, Scanner, PC Fa x and Network. When you a r e ready to learn det ailed informat ion about these operation s, read[...]

Chapter 1 4 How to f ind S cann ing i nst ru cti on s 1 There ar e s e v e r a l way s you can scan doc um e nts. You can find the instru c tion s as fol lows : Sof tware User’s Guide  Scanning (Windows ® 2000 Professi onal/ Windows ® XP and Windows Vista ® )  ControlCen ter3 (Windows ® 2000 Professi onal/ Windows ® XP and Windows Vist[...]

General Info rmation 5 1 H ow to f ind S cann ing i ns tru cti ons 1 There are sever al ways you can scan documents. You c an find t he ins tructio ns as fol low s: S of tw a r e Us er ’ s G uid e  Scannin g (Ma c OS X 10 .3 .9 - 10 .5.x)  ControlC ent e r 2 (Ma c OS X 10 .3 .9 - 10 .5.x)  Network S cann ing (Ma c OS X 10 .3 .9 - 10 .5.x[...]

Chapter 1 6 C ont r ol p a nel ove rvi ew 1 Th e MFC-2 53CW , MFC-255 CW , MFC-25 7CW and MFC-29 5CN hav e t he sam e c ont rol pane l key s. Note Most of the i llustrations in t his Us er’s Guid e show the MF C-295CN. 1 Fax an d telepho ne keys:  Redial/Pau se Redials the last number called. It al so inserts a paus e when pr ogramming quic k [...]

General Info rmation 7 1  d Pres s to scrol l backwa rd to a menu select ion.  a or b Pres s to scroll through the men us and opt ion s.  Clear/Ba ck Pres s to d elete char acters o r to go back to the pre vious men u level.  OK Lets you choos e a setting. 5 S tart keys:  Co lou r Star t Lets you start sendi ng faxe s or making copie[...]

8 2 Loadin g paper and other print medi a 2 a If the p aper support flap is o pen, close it, and then close the paper su pport. Pull the pa per tr ay comple tely out of the machine. b Lift the output paper tray cover (1). c With both hands , gently press and slide the paper side guides (1) and th en the paper length guide ( 2) to fit the paper size[...]

Loading pa per and docume nts 9 2 Note When you use Legal size paper, press and hol d the univ ersal gui de release butt on (1) as you s lide out th e front of the paper tray. d Fan the stack of paper well to av oid paper jams and mi s feeds. IMPORT ANT Always make sur e the paper is not curl ed. e Gently pu t the pa per into the pap er tray print [...]

Chapter 2 10 g Close the output paper tray cover. h Slowly push the pape r tray completely into t he mac hine. i While holdi ng the paper tray in place, pull out the pape r support ( ) until it clicks and then unf old the paper support fl ap ( ). IMPORT ANT DO NOT use the paper support flap fo r Legal s ize pape r. Loading en velope s and post card[...]

Loading pa per and docume nts 11 2 Loading en velopes and postca rds 2 a Befor e loading, press the corn ers and sides of enve lopes or postcards to mak e them as flat as pos s ible. IMPORT ANT If envelop es or postcards are ‘double- feedi ng’, put one envelope or postc ard i n the paper tray at a time . b Put envelo pes or post cards int o the[...]

Chapter 2 12 If y o u h ave probl ems printi ng on envel opes with the flap on th e short edge, try the following: 2 a Open t he envelope flap. b Put the e nvelope into the paper t ray wit h the addres s side down and t he flap positioned as shown in the illus tration . c Adjust the s i ze and m argin in your applic ation. Remo ving smal l prin tou[...]

Loading pa per and docume nts 13 2 Pr inta bl e ar ea 2 The print able ar ea dep ends on t he se ttings in t he applicat ion you a re using. The figur es belo w show the unprin table areas on cut sheet paper and env elopes. The machine can pr int in the shaded areas of cut sheet pa per wh en the Border less print feat ure i s avail able and turned [...]

Chapter 2 14 Accep table pape r and other print medi a 2 The print qu ality can be affected by the type of paper you use in the m achi ne. To get t he best print qu ality f or the settings you have c hosen, al ways set t he Pap er Type to match the ty pe of paper you load. You can use pl ain paper, inkj et paper (coa ted paper), glossy paper, trans[...]

Loading pa per and docume nts 15 2 Ha ndling and using prin t me d ia 2  Stor e paper i n its or iginal pa ckaging, an d keep it seal ed. Keep the pa per flat and away fro m moistu re, direct sunlight an d heat.  Avoid to uching the shiny (coat ed) si de o f photo paper. L oad photo pa per wi th the shin y side fa c i ng down.  Avoid to uc[...]

Chapter 2 16 Choosing t he right print med ia 2 Paper t ype an d s ize f or ea ch oper ati on 2 Pa per T ype Paper Size Usag e Fax Co py Phot o Capt ur e Printer Cut S heet Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Ye s Yes Yes Yes A4 210 × 297 mm ( 8.3 × 11.7 in.) Ye s Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Ye s Yes – Yes Exec [...]

Loading pa per and docume nts 17 2 P aper we ig ht, th ickn es s a nd c ap ac ity 2 1 Up t o 100 s he ets of 80 gsm pap er . 2 BP 71 69 l b (260 g sm) pape r is e speci all y de sig ned f or Brot her in kje t mac hi nes . Pape r Typ e Weight Thickness No. of sheets Cut Sheet Plain P aper 6 4 to 120 gsm 0.08 to 0.15 mm 100 1 Inkjet P aper 64 to 200 [...]

Chapter 2 18 Loadin g documents 2 You can send a fax, mak e copies , and scan from the ADF (auto m a tic document feeder) and f rom t he scanner glass . Using the ADF (MF C -295 C N o n ly) 2 The ADF can hol d up t o 15 pages and fee ds eac h s h eet individ ually. Us e standard 80 gsm paper and a lways fan t h e pages bef ore putt ing t hem in t h[...]

Loading pa per and docume nts 19 2 Us ing the s cann er glas s 2 You can use the sca nner glass to fax, copy or scan pag es of a book one page at a t ime. Docu ment S izes Supp orte d 2 Ho w to load docu ments 2 Note To use the scanner gla ss, the A DF m ust be empty. a Lift the doc um e nt cover. b Using the docu m e nt guidelines on the left and [...]

Chapter 2 20 Sc anna ble a rea 2 The sc annable area depends on the set tings in the appl ication you are using. The f i gures below s how the unscannable ar eas. Usa ge Do c ume n t Si ze Top ( 1) Bo ttom (2) Le ft (3 ) Right (4) Fax Letter 3 mm 4 mm A4 3 mm 1 mm Copy Letter 3 mm 3 mm A4 3 mm 3 mm Scan Letter 3 mm 3 mm A4 3 mm 3 mm 3 4 1 2[...]

21 3 3 On/Off key 3 You can turn the machine on and off by pressing the On /Of f key. If y ou pres s the On/Of f key while the machine is in use it will finish the operat ion before going int o the Off mode. Note If you have conn ected an external teleph one o r TAD, it is alway s availab le. Tur ni ng t he machi ne off 3 a Press and hol d down t h[...]

Chapter 3 22 Paper settings 3 Pa per Ty pe 3 To get the best print qual ity, set the machine for the t y p e of paper yo u are using . a Pres s Menu , 1 , 2 . b Pres s a or b to c hoos e Plain P aper , Inkjet Paper , Brother BP71 , Other Glossy or Transparency . Pres s OK . c Pres s Stop/Exit . Note The mac hine ej ects paper wit h printe d surfa c[...]

General setup 23 3 Speake r Volume 3 You can choose a range o f speaker vol ume levels, from High to Off . a Press Me nu , 1 , 4 , 3 . b Press a or b to choose Low , Med , High or Off . Press OK . c Press Sto p/Exit . Setting Dayligh t Savin g Time 3 You can set the machin e to ch ange for day light saving t i m e. I t will reset itself forwar d on[...]

Chapter 3 24 LCD display 3 LCD Cont rast 3 You can adj ust the LCD contrast for a sharp er and more viv id display. If you are having diff iculty re ading the LCD, try changin g the contrast setting. a Pres s Menu , 1 , 6 . b Pres s a or b to c hoos e Light or Dark . Pres s OK . c Pres s Stop/Exit . Sleep Mod e 3 You can choos e how long the mac hi[...]

25 4 4 T X Lock 4 TX Loc k lets you prevent unaut horized access to the machi ne. While TX Lock is On, the foll owing operati ons are a v ai lable:  Receiv ing faxes While TX Lock is On, the foll owing operati ons are NOT avail able:  Sendi ng faxes  Copyi ng  PC print ing  Scannin g  PhotoCapt ure  Operati on from the Control [...]

Chapter 4 26 Turning TX Loc k on/off 4 Turn in g TX Lo ck o n 4 a Pres s Menu , 2 , 0 , 1 . b Pres s a or b to c hoos e Set TX Lock . Pres s OK . c Enter the reg istered 4- digit password. Pres s OK . The machine goes offl ine and the LCD shows TX Lock Mode . Turn in g TX Lo ck o ff 4 a Pres s Menu . b Enter the reg istered 4- digit password. Pres [...]

Section II Fax II Send in g a Fa x 28 Receivi ng a Fax 34 Te lephone and Externa l devices 38 D ialling an d st ori ng num ber s 51 Pr inting Reports 54[...]

28 5 Entering F ax mode 5 Press ( Fax ) to enter fax mode. Faxing fro m t he ADF (MF C -295 C N o n ly) 5 a Make sur e you are i n Fax mode . b Place the document face down in the ADF. (See Us ing the ADF (MFC-295 CN o nly) on page 18.) c Enter the f ax number using the di al pad, Speed Dial or Searc h. d Pres s Mono Sta rt or Colou r S ta rt . Not[...]

Sen ding a Fax 29 5 f Place the next page on the scanner glass. Press OK . The mac hine st arts s c a nning t he page. (Repea t steps e and f for each additi onal page.) F axing Let ter size doc ument s from the scan ner glas s 5 When documents are Letter size, you need to set scan siz e to Letter. If you do not, the side portion o f the fax es wil[...]

Chapter 5 30 Cance lling a B roadcas t in pro gress 5 a Pres s Menu , 2 , 4 . The LCD will s how t he fax nu m be r being dialled. XXXXX XXX b Pres s OK . The LCD will s how t he job number togeth er with the numbe r bei ng diall ed and then: 1.Cle ar 2.Exit c Pres s 1 to ca nc e l the fax number being dialled. d The LCD will t hen show t he Broadc[...]

Sen ding a Fax 31 5 Cont rast 5 If your doc um e nt is very light or very dark, yo u may want to change the contras t. For most documents th e defaul t setting Auto can be used. It automa tically cho oses the sui table contrast for your document . Use Light when sending a light document. Use Dark when sendi ng a dark document . a Make sure yo u are[...]

Chapter 5 32 D ual Ac cess (Monoc hrome only) 5 You can dial a number and star t sc anning t he fax i nt o m emory —even when t he machin e is sen ding from memory, recei ving faxes or pri nting PC dat a. The LCD shows the new job numb er and av ailable memory. The number of pages you can scan int o the memory will vary dep ending on the data t h[...]

Sen ding a Fax 33 5 O ver se as Mod e 5 If you are having dif ficult y sending a fax overseas due to possible interferen c e on the telephone li ne, we recommend that you tur n on the Overseas mode. After y o u send a fax using this f eature, the feat ure will turn itself off. a Make sure yo u are in Fax m ode . b Load y our doc ument. c Press Me n[...]

34 6 Recei ve m odes 6 Choos ing the Rec eive Mo de 6 By defau lt, you r machine will automat ically receiv e any fax es that are se nt t o it. The diag ram below will help you choose the correct Mode. For more detail ed informat ion on the receive modes see Usi ng Receive Modes on page 35 and Receive Mode sett ings on page 36. To set a r eceive mo[...]

Receiv ing a F ax 35 6 Using Rec eive Mo des 6 Some receive modes ans wer au tomaticall y ( Fax Only and Fax/Tel ). You may want to change the ring delay be f ore using these modes. (See Ring Delay on page 36.) Fa x Onl y 6 Fax Only mode will automat ically answer every c all. If t he call is a fax you r m ach ine will receive it. Fa x/Tel 6 Fax/Te[...]

Chapter 6 36 Recei ve Mode settin gs 6 Ring D ela y 6 The Ring De lay set s the number of times the machi ne ring s before it ans wers in Fax Only or Fax/Tel m ode. I f you hav e exter nal or extens ion t elephones o n the same li ne as the machi ne cho ose the m a x i m u m number of ri ngs. (See Operati on from ext ension t elephones on pa ge 49 [...]

Receiv ing a F ax 37 6 Fax De tect 6 If Fax Detec t is On : 6 Fax Detect is turned On a s def ault. The machine receiv es a fax cal l automatical ly, even if you answer the call. When you see Receiving on the LC D or when y ou hear ‘ c hirps ’ throug h the handset you are usi ng, just replace t he hands et. Your machine will do the rest . If Fa[...]

38 7 Voice Op erations 7 Voi c e calls can be m ade e ither wi t h an extens ion or extern al telephone, by diallin g manu ally, or by u s i ng Speed D ial numbers. Tone or pulse (Not Ava ilable for Ne w Z ea lan d ) 7 If you are using an ex ternal telephone and hav e a pulse dia lling service, b ut need to sen d tone signal s (for example , for te[...]

Telephone an d Ext ernal devices 39 7 Wha t is th e Ad vant age of u s i ng Te lst ra ® FaxS tre am ® Du et ® Func tio n? 7 Using Telstr a ® FaxStream ® Duet ® is the most e fficient way to r e c e ive both fax and telephone call s on the same line. When the voice call co m es in, all phones (extensi on and exter nal) and the f ax machine wi [...]

Chapter 7 40 Reg ist eri ng t h e Dis tinc t ive R in g patt ern 7 Very Importa nt! After y ou have set th e Distinc tive Ring feature to on, the rece ive mode is set t o Manual automat icall y. Y o ur Di s tinc tive Ring Number does not allow Voic e calls - only F axes. You can not change the re ceive mode to anoth er mode while the Dist inctive R[...]

Telephone an d Ext ernal devices 41 7 How Does the Caller ID Wor k? 7 The C alle r ID App ears o n the Displa y W hen Yo ur T ele ph one Ri ngs 7 As your telephone r ings, the display shows you the caller’s p hone number or n ame if the name has stored in t he Speed Dia l. Once you answer the call, the caller’s ID disappear s. You will see up t[...]

Chapter 7 42 Telephone Servic e for New Zeal and 7 FaxA bility 7 FaxA bility is a servic e offered by Telecom that allows you to hav e an additi onal number on one phone li ne, with i ts own di s tinct ive ri ng patt ern. This way, when you get an incoming cal l, you can ident ify the number bein g called by i ts r ing . Ho w Will t h e Fax Machin [...]

Telephone an d Ext ernal devices 43 7 How to Tu rn F ax Abili ty OF F or ON 7 The FaxAbilit y function is desi gned to accommoda te the FaxAbility s ervice provide d by Telec om. To c hange t he setting, r epeat steps a - c ; Step b i s w here you c an c hoose either On or Off . Call Waiti ng beeps caused by inco m i ng cal ls on your main number c[...]

Chapter 7 44 H ow Does the Call er I D Wor k? 7 Th e Cal ler ID Appea rs on th e Di splay Whe n Your Te leph one Ri ngs 7 As your teleph one rings, the display shows you the c a ller’s phone number or name i f ava ilable. Once you answer the call, the cal ler’s ID dis appears. You will see up t o the firs t 16 cha racters of t he numb er and na[...]

Telephone an d Ext ernal devices 45 7 Telep hone Service for Some Coun tries 7 Dis tinctive Ri ng (For Singa por e and Hong Kong) 7 This machine fe ature lets you use the Distinc tive Rin g subscr iber ser vice offered by some telepho ne compan ies, which allows you to have several telep hone numbers on one phone line. Eac h phone num ber h as its [...]

Chapter 7 46 Caller ID (F or Sing apore and Hong K ong) 7 The Cal ler ID feat ure of this machin e lets you use the Caller I D subsc riber serv ice offered by many loc al phone companie s . Call y our tele phone c ompany for deta ils. This service pro v i des you, by means of the screen disp lay, the te lephone number (or name) of your cal ler as t[...]

Telephone an d Ext ernal devices 47 7 Conn ecting an exte rnal TAD (telephon e an swering devi ce) 7 You ma y choo se to con nect a n exte rnal answering device. However, when you have an ext ern al T AD on the same tel ephon e line as the m achin e, th e TA D answe rs all cal ls and the mac hin e ‘lis tens’ for f ax cal ling ( CNG) tone s. If [...]

Chapter 7 48 Record ing an out going me ssag e (OGM ) on an exte rn al TA D 7 Timing is important in rec ording this message. a Record 5 second s of silenc e at t h e beginning of your messag e. (This allow s your machi ne time to li s ten fo r the fax CNG tones of automa tic transmissio ns before t hey stop.) b Limit y our speak ing t o 20 second [...]

Telephone an d Ext ernal devices 49 7 Ope ration fro m extens ion te lephone s 7 If you answer a fax call on an ex tension or an external telep hone plugg ed into the c o r rect socket on the machine, y ou can make your machine take th e cal l by using the Remo te Activat ion Code. When you press the Remote Activat ion Code l 51 ( l 9 1 for New Zea[...]

Chapter 7 50 Ch angin g th e rem ote code s 7 If you wan t to use R em ote Ac tiv ati on, y ou hav e to turn on the r emote codes. Th e preset Remo te Ac tiv ation Code is l 51 ( l 9 1 for New Z ealand) . The pres et Remote Deac tivation Code i s #5 1 ( #9 1 for Ne w Zeala nd). If you want to, you can replac e them wit h your own c odes. a Pres s M[...]

51 8 8 How to Dial 8 Ma nual dial li ng 8 Press all of the digit s o f t he fax or telephon e number. Speed Dialling 8 a Press ( Speed Dial ). b Press OK and t he # (hash ) key, and then the two digit Spee d Dial num ber using the dial pad. Note If the LCD shows Not Registered when y ou ent er a S peed Dia l number , a number has not been st ored a[...]

Chapter 8 52 Storing numbers 8 You can set up your machin e to do the foll owing types of easy dia lling: Speed Dial and Groups for broadcasting faxes . When you dial a Quick Dial numbe r , the LCD shows the name, if yo u stored it, or the num ber. Note If you lo se elect r i cal power, t he Quick Dial numbers t hat a re in the m emory will not b e[...]

Dialling a nd storing n umbers 53 8 Se tt in g up gr oup s for b roadc ast ing 8 Groups, whic h can be stored in a S peed Dial location, al low you to send the sam e fax message to many fax numbers by pressin g only ( Speed Di al ), OK , # , the two-digi t location an d Mo no Start . First, you' ll need to store each fax number in a Speed Dial[...]

54 9 Fax reports 9 You need t o set up the Transmission Veri fication Repo r t and Jo urnal Period using the Men u key. Tr ansmis sion Veri ficat ion Rep o rt 9 You can use the Tran smission Verif ication Repor t as proof that you sent a fax. This rep ort lists the rece iving party’s name or fax numb er, the time and date of transmis sion, dur at[...]

Printing R eports 55 9 Fa x Jou rna l ( acti vi ty re port ) 9 You can set the machine to print a jour nal at specifi c in tervals (ever y 50 fax es, 6, 12 or 24 hours, 2 or 7 days). If you set the inter val to Off , you can still print the repo rt by followin g the s teps in Reports on page 55 . The default sett ing is Every 5 0 Faxes . a Press Me[...]

Chapter 9 56[...]

Section III Cop y III Making copies 58[...]

58 10 How to copy 10 Enterin g Copy mode 10 Press ( Copy ) to ente r Copy mode. The defau lt mode is Fax. You can change the numb er of sec onds or minutes that the machi ne stay s in Cop y mode after the la st cop y operat ion. (See Mode Timer on pa ge 21.) The LCD shows the def ault copy setting s: 1 C opy R atio 2 Qua lity 3 N o. of Copi es Maki[...]

Making c opies 59 10 Copy O ptions 10 When you want to quickly cha nge the copy settings t emporaril y for t he nex t copy, use t he Copy Opti ons key. The machine ret urns to its def ault settings 2 minutes after it finis hes copying, or if the mode tim er returns the machine t o Fax m ode. For m ore information see Mod e T im er on page 21. Note [...]

Chapter 1 0 60 Chan ging c opy s peed a nd quality 10 You can choos e from a rang e of qualit y setti ng s. The def ault sett in g is Normal . To temporarily change t he qual ity sett ing, foll ow the instruc tions below: a Make sure you are in Copy mod e . b Load your docum ent. c Use the dial pad t o enter the number of copies (up to 99). d Pres [...]

Making c opies 61 10 To enlarge or reduce the next cop y follow the instruct ion below: a Make sure you are in Copy mode . b Load y our doc ument. c Use the dial pad t o enter the number of copie s (up to 99). d Press Copy Options and a or b to choose Enlarge/Reduce . Press OK . e Do one of the following :  Press a or b t o choose the enlar geme[...]

Chapter 1 0 62 f Pres s Mono Sta rt or Colou r S ta rt to scan t he docum ent. If y ou placed t he docum ent i n the AD F (MFC-295C N) or are maki ng a post er, the mac hine sc ans the document a nd starts printi ng. If you are using the sca n ner g lass, go to step g . g After the mac hine scans the page, press 1 to sc an the nex t p age. Next Pag[...]

Making c opies 63 10 Sort ing co pies u sing t he A DF (Mo noc hrom e o nly) (MFC - 295CN on ly) 10 You can sort multiple copies. Pa ges wi ll be sorted i n the order 3 2 1, 3 2 1, 3 2 1, and so on. a Make sure you are in Copy mode . b Load y our doc ument. c Use the dial pad t o enter the number of copie s (up to 99). d Press Copy Options and a or[...]

Chapter 1 0 64 Pa per op ti ons 10 Paper Ty pe 10 If you are copy ing on s p ec i al paper, set the machi ne for the type of paper y ou are using t o get th e best pr int quality . a Make sur e you are in Copy mode . b Load your docum ent. c Use the dial pad t o enter the number of copies (up to 99). d Pres s Co py Opt ion s and a or b to choose Pa[...]

Section IV Dire ct Pr int in g IV Pr inting ph otos from a memory c ard o r USB F las h me mo ry d riv e 66 Prin ti ng ph ot os fro m a c ame ra ( MFC -295 CN on ly) 77[...]

66 11 Note The MFC -253CW, M FC- 255CW an d MFC-257 CW only support memory c ards. PhotoCapture Center™ Operations 11 Pr inti ng f rom a memory card or USB Flash m emor y drive without a PC 11 Even i f your machi ne is no t connected to y our comput er, you can print photos dir ectly from digit al c amera medi a or US B Flash m emory dri ve. (See[...]

Pri nting photos fr om a memor y card or USB Flash m emor y drive 67 11 M emo ry cards , US B Fl ash m emo ry d ri ve an d fo ld er stru ctur es 11 Your mac hine is designed t o be compa t ibl e with moder n dig ital cam era image files, mem ory cards or USB Flash memo ry drive; however, please rea d the point s below t o avoid error s:  The i m[...]

Chapter 1 1 68 Getting star ted 11 Firm ly put a m emory c ard o r USB Flash memory drive into t he correct sl ot . 1 US B Fl a sh m em ory d riv e 2 SD, SDHC 3 Memo ry Stick™, Mem ory Stick PRO™ 4 xD-Picture C ard™ IMPORT ANT The USB direc t interf ace suppo rts only a USB Flash memory dr ive, a PictBridg e compat ible camera, or a digit al [...]

Pri nting photos fr om a memor y card or USB Flash m emor y drive 69 11 How to print from a me mo ry c ar d or U SB F lash mem ory driv e 11 Before print ing a photo you must first print a thumbnail index to choose the number of the photo you want to print . F o llow the instruct ions belo w to star t prin ting di rectly from y our memory card or U[...]

Chapter 1 1 70 d Pres s a or b to choos e th e type of p aper you a re usi ng, Plain Paper , Inkjet Paper , Brother BP71 or Other Glossy . Pres s OK . e Pres s a or b to choose the paper siz e you a re usi ng, A4 or Letter . Pres s OK . f Pres s Colo ur Start to prin t. Pr int i ng P hot os 11 Befor e you can print an indi vidual image, you hav e t[...]

Pri nting photos fr om a memor y card or USB Flash m emor y drive 71 11 h Press a or b to choose the print size ( 8 x 10cm , 9 x 13cm , 10 x 15c m , 13 x 18cm , 15 x 20cm or Max. Size ). Press OK . i Do one of the following :  To choos e the number of copies go to st e p j .  If you have fi nished choosing sett ings, pres s Colour Star t . j [...]

Chapter 1 1 72 f Pres s a or b to choos e the paper siz e you are using, Letter , A4 , 10x15cm or 13x18cm . Pres s OK .  If you chos e Lett er o r A4, go to step g .  If you c hose anoth er size, go to step h . g Pres s a or b to c hoose the print size ( 8 x 10cm , 9 x 13cm , 10 x 15cm , 13 x 18cm , 15 x 20cm or Max. Size ). Pres s OK . h Pre[...]

Pri nting photos fr om a memor y card or USB Flash m emor y drive 73 11 Pr int Size 11 This setting is avail able only when you choose Letter or A4 in the paper size sett ing. a Press Me nu , 4 , 4 . b Press a or b t o choo s e the print size you are using, 8x1 0 c m , 9 x 13cm , 10 x 15cm , 13 x 18cm , 15 x 20cm or Max. Size . Press OK . c Press S[...]

Chapter 1 1 74 Da te P ri nt 11 You can print the dat e i f it is alread y in the data on your photo . The date will be printed on the lower r ight corner. If the dat a does n’t hav e the date inform ation, you cannot use th is fu nction . a Pres s Menu , 4 , 9 . b Pres s a or b to c hoos e On (or Off ). Pres s OK . c Pres s Stop/Exit . Note The [...]

Pri nting photos fr om a memor y card or USB Flash m emor y drive 75 11 e Do one of the following :  To change the quali ty p ress OK and go to s tep f .  To start scanni ng press Mono Start or Colour Start . f Press a or b to choose the qual ity, and then pres s OK . Do one of the following :  To change t he file type, go to ste p g . [...]

Chapter 1 1 76 U nde rst a ndi ng th e Er ror Messages 11 Once y ou are f amilia r with the t ypes of er rors that can occur while you ar e using PhotoCap t ure Cent er™, you can easi ly ident ify and troubles hoot any problems .  Hub is Unusable. This message will appea r if a Hub or USB Flash m emory drive with a Hub ha s been put i nto t he[...]

77 12 12 Printi ng photos directly from a PictBri dge camera 12 Your Br other machin e supports the PictBridge s tandard, allowing y ou to connec t to and print photo s direct ly from any PictBridge c ompatible dig ital camera. If your camera is using t he US B Mass Storage sta ndard, you can also print photos from a digital ca m e r a withou t P i[...]

Chapter 1 2 78 Pri nt ing Im ag es 12 Note Remove any memory cards or U SB F lash memory drive fro m the machine before connect ing a digital camer a. a Make sure t hat your camera is tu rned off. Con nect your cam era t o the USB direct interfac e (1) on the machine u sing the USB cable. 1 USB d irect interfa ce b Turn on t he camera . When the ma[...]

Printing p hotos fro m a camer a (MFC-295 CN on ly) 79 12 Printi ng photos directly from a digita l came ra (without PictBridge) 12 If your came ra supports t he USB Mass Storage sta ndard, you can connect your camera in m ass stor age mode. T his enables you to print photos from your camer a. (If you would lik e to print photos in Pict Bridge mode[...]

Chapter 1 2 80 U nde rst a ndi ng th e Er ror Messages 12 Once y ou are f amilia r with the t ypes of er rors that can occur while you ar e printing from a camera, you can eas ily ide ntify a nd troubl eshoot any problems.  Out of Memory This m essage will ap pear if you are working with i mages that are too l arge for the machi ne's memory[...]

Section V Software V Software an d Network featu res 82[...]

82 13 The CD-ROM inc ludes the Soft ware U s e r ’s Guide and Network User’ s Guide for fea tures ava ilable when connected t o a co m pu ter (for exa m pl e, print ing and scanni ng). The gui de has easy to use links that, when clicked , will take you directly to a particula r section. You can fi nd info rmation on these feat ures:  Printin[...]

Section VI Appendixes VI Safety and Leg al 84 Trou blesh ooting and Ro utine Mai ntenance 102 M enu and Fe atures 131 Specifi cations 14 6[...]

84 A Choosing a lo cation A Put yo ur machin e on a flat, stab le surface that is free of vi bration and shock s , s uch as a desk. Put the mac hine near a tele phone socket and a standard , grounded electr ical socket . Choose a loc ation where the temper ature remains between 10 ° C and 35 ° C. WARNIN G DO NOT put the machine near heat ers, air[...]

Sa fety and Le gal 85 A T o use the m ach ine safel y A Please kee p these ins truction s for la t er referenc e and read them before attempting any maintenanc e. WARNIN G There are high volt age electrodes ins ide the machine. Before you c lean t h e ins ide of t h e machine, m a k e sure you h ave unplugged the tel ephone line cord f irst and t h[...]

86 If the machi ne b ecom e s hot, relea s es smok e, or generat es any strong smell s , im m ediat ely unplug t h e machin e from t he elect rical s o c ket . Call y our Brother de aler or B rother Cu stomer Service. If met al objects, water or other liqui ds get inside the machi ne, immediatel y unpl ug the machine from the electrical soc ket. Ca[...]

Sa fety and Le gal 87 A When using your tel ephone equipment, bas ic saf ety precautions should always be followe d to reduce the risk of fire, electric shock and injury to people, incl uding the foll owing: 1 DO NOT u se this product n ear water, f or example , near a bat h tub, was h bowl, kitchen sink or washing mac hine, in a wet basement or ne[...]

88 CAUTIO N DO NO T put y our hands o n the edge o f the machine under the document c over or the s cann er cover. Doing this may cause injury. DO NOT put your hand s on the edge of the paper tray under the paper tray c over. Doing this may caus e injur y.[...]

Sa fety and Le gal 89 A DO NOT touc h the area shaded in the illust ration. Doing this m ay cause inj ury . When moving the machi ne you must l ift it from the base, by plac ing a hand at each side of the unit as shown in the illus trati on. DO NOT car ry the m achine by holdin g the sc anner cover or the Jam Clear Cover.[...]

90 Import ant saf ety in struc tions A 1 Read all of these ins tructi ons. 2 S ave them for lat er reference. 3 Fo llow all warni ngs and i nstruct ions ma rked on t he pr oduct. 4 DO NO T use this produc t near water. 5 DO NOT pl ace this prod uct on an unstable cart , stand, or tabl e. The product may fall, causing serious dam age to the p roduct[...]

Sa fety and Le gal 91 A IMPORTANT -For Yo ur Safe ty A To ensure safe oper ation the two-pin plu g or t he three-pin plug suppl ied m ust be inser ted only into a standard two- pin power point or three -pin power point whic h is effectiv ely g rounded through th e normal househol d wiring. Extension cords used wi th the e quipment must be two- cond[...]

92 Important Information for Aus t ra lia A Import ant saf ety in struc tions A 1 Read all of these ins tructi ons. 2 S ave them for lat er reference. 3 Fo llow all warni ngs and i nstruct ions ma rked on t he pr oduct. 4 Unpl ug this product fr om the wall soc ket befor e cleanin g the out s i de of the machine and t he scanner glas s. Do not use [...]

Sa fety and Le gal 93 A 16 Unplug this product fr om the elec trical soc k e t and refer servicing t o Aut horized Servic e Personnel under the f ol lowing cond itions:  When the power cord is damaged or fray ed.  If liquid has been spill ed into the product .  If the product has been exposed t o rai n or water.  If the product doe s no[...]

94 Important Information for New Ze aland A Importa nt Safety Instr uctions A 1 Read all of these ins tructi ons. 2 S ave them for lat er reference. 3 Fo llow all warni ngs and i nstruct ions ma rked on t he pr oduct. 4 Unpl ug this pr oduct fr om the wal l outle t before cleaning t he outside of the m achine. Do not use liquid or aer osol cleaners[...]

Sa fety and Le gal 95 A 15 This product should be connect ed to an AC pow er source wit hin the range indicat ed on the rating labe l. Do NOT connec t it to a DC power source. If you ar e not sure, cont act a qualifie d elec trician. 16 This product is equipp ed with a 3-wire eart hed plug. This plug wil l fit into onl y an eart hed socket. This is[...]

96 27 This equipment is not capable, u nder all oper ating condi tions, of c orrect oper ation at the h igher speeds for which it i s desi gned. Telecom will ac cept no responsi bility should dif ficulti es ari se in such circums tances. Thi s condi tion typicall y applies to 56 kbit /s m o dems and fac s i m i le machines oper ating at >14.4 kb[...]

Sa fety and Le gal 97 A Important Information for Som e Countries A Important Safety Instructions A 1 Read al l of these in s truc tions. 2 Save them for later r e ference. 3 Follow all wa rnings and ins tructions marked o n the produc t. 4 Unplug thi s product fr om the wall outlet before cleaning th e ou tside of the machine and the scanner glas [...]

98 16 Unplug this product from the wall out let and refer servi cing to Authoriz ed S ervi ce Personnel under the foll owing conditio ns:  If the power co r d is damaged or frayed.  If the produc t has been spilled by liquid.  If the produc t has been exposed to rain or water .  If the produc t does not op erate normall y when the opera[...]

Sa fety and Le gal 99 A International ENERGY S TAR ® Quali ficat ion St atement A The purpose of the Internat ional ENERG Y STAR ® Progr am is to pr om o te the de v elopm ent and populari zation of energy-ef ficient offi ce equipment . As a n ENERGY STAR ® Partner , Brother In dustries, Lt d. has determin ed t h at this product meets the ENERG [...]

100 Legal lim itations for co pying A It is an offence to make re productions of certai n i tems o r document s wi th the i ntent to commit fraud. This mem o r a ndum i s intende d to be a guide rather than a complet e list. We suggest you che c k wit h re levant legal aut horities if in doubt about a particular it em or docum ent. The fol lowing a[...]

Sa fety and Le gal 101 A Tr ade m arks A The Brother logo is a regist ered trademark of Brothe r Industries , Ltd. Brother is a registered tr a demark of Brother I ndust ries, Lt d. Multi- Function Link is a registered trademar k of Brot her International Corp oration. Windows V ista is either a registered t rademark o r tradema rk of M icrosoft C [...]

102 B Troubleshooting B If you think there is a prob lem wi th your machine, check the char t below and follow the troubl eshooting tips. Most prob lems can be easily resolved by you r sel f. If you need additio nal help, the Brother Sol utions Ce nter of fers the latest FAQs an d trouble shooting t ips. Vi s it us at http ://s ol utio ns .bro th e[...]

Troubleshooti ng and Rou tine Mai ntenance 103 B Wh ite hor izo ntal line s appe ar i n text or gra ph ics . Cle an th e pri nt he ad. ( See C lean ing the print head on pa ge 1 25. ) Ma ke s ure you ar e us in g Br othe r Ori gin al Inno bell a™ in k. Try u sing t he re com men ded t ype s of pa per. ( See Acc eptab le pap er an d othe r pr in t[...]

104 Ma chine fe eds mu lti ple pa ge s. Ma ke sur e the pa per i s load ed c orrec t ly in the pa pe r tray . (See Lo adin g paper a nd oth er pr int m ed ia on pa ge 8 .) Ch eck th at mo re than two t ype s of pape r a re no t loa ded in t he p aper t ray at any one t im e. The re is a pap er jam . Ma ke sure t he pa pe r l e ng th gu ide is se t [...]

Troubleshooti ng and Rou tine Mai ntenance 105 B Rece iving Faxe s Diffic ulty Sugg esti ons Ca nnot rece ive a f ax Ch eck th e li ne cor d co nne ction . Make sure th e machine is i n the correct re ceiving mode f or your setup. (Se e Rece ive m ode s on pa ge 34 .) I f you oft en h ave in ter fe ren ce o n t he te leph one lin e, try ch angi ng [...]

106 Cus tom fea tures o n a sin gl e line. If yo u have Cal l Wai ting , Ca ll Wa iting/ Ca ller I D, an al arm sy st em o r any o the r cus to m fe atu re on a si ngle te leph one lin e wit h you r ma chin e, it may c rea te a pro blem s end ing or re ceivin g faxe s. For exam pl e: If you subs cribe to Cal l Waitin g or som e othe r cust om se rv[...]

Troubleshooti ng and Rou tine Mai ntenance 107 B Softw are Diffic ultie s Diffic ulty Sugg esti ons Ca nnot ins tal l so ftw are or pr int . Ru n t he R epa i r M FL- Pr o Su i te program on the CD-ROM. This p rogram wi ll repair and r eins ta ll the s oft war e. ‘ Devi ce Busy ’ Ma ke s ure t he mac hine is n ot sho win g an err or m ess age o[...]

108 Netwo r k Dif fic ultie s Dif ficulty Sugg estion s Ca nnot pri nt ov er th e net work. Mak e s ure th at yo ur m achi ne i s p ower ed o n and is on li ne a nd i n Re ady m o de. Pr int a Ne t work Conf iguratio n list (see Reports on page 5 5) an d ch eck the cur ren t Netwo rk setti ngs print ed in th is lis t. ( M FC-295 CN only) Reconnect [...]

Troubleshooti ng and Rou tine Mai ntenance 109 B Dia l Tone de tection B When you send a fax automaticall y , by default your mac hine will wait for a fixed amount of time before i t starts t o dial the number. By cha nging the Dial Tone setting to Detection you can make your machine dia l as soon as it detects a d ial tone. T h is setting can save[...]

110 Error and mainten ance messa ges B As wit h any sophistic ated office produ c t, errors m ay occur and co nsumable items may need to be rep laced. If this happens, your m achine identifies the error and shows a n error message. Th e most common error an d maintena nce mess ages are s hown be low. You can cor rect most errors and rout ine mainte[...]

Troubleshooti ng and Rou tine Mai ntenance 111 B Cannot Detect You installed a new ink too qui ckly and the m ach ine did not dete ct it. Tak e out the new ink cartridge an d re-in stall it slowly u ntil it cli cks. If you are using non Bro ther ink the mac hine may no t detect the ink car tri dge. Repl ace the car tridge with a B rother origin al [...]

112 Hub is Unusable. A Hub o r USB F lash memor y drive with Hu b has been connected to th e USB direct interface. A Hub or USB F lash memory driv e with Hub a re not suppo rted. Unp lug the d evice from t he USB di rect inte rface. Init Unable XX The mac hine has a mec hanical problem. — OR — A foreign o bject such as a c lip or ripped paper i[...]

Troubleshooti ng and Rou tine Mai ntenance 113 B No Paper Fed The ma chine is out o f paper or paper is not properly load ed in the paper tray. Do one o f the foll owing:  Refill th e paper in the p aper tray, and then press Mono Start or Colou r Start .  Rem ove the pap er and load i t again and then pr ess Mono Sta rt or Colou r Start . (Se[...]

114 Unusab le Device Discon nect device from f ront connector. Turn t he machine off & on by pressing On/Off button on contro l panel. A broken d evice has be en connected to th e USB direct interface. Unpl ug the dev ice from the USB dire ct inte rface, the n press On/O ff to turn the m achine off and then on again. Unusable Device Please Disc[...]

Troubleshooti ng and Rou tine Mai ntenance 115 B Tran sfer ri ng you r faxe s or Fa x Jour nal re port B If the LCD shows: Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX We rec ommend trans ferring your f axes to another f ax machi ne. (S ee Transfe r ri ng faxes to another fax mac hine on page 115.) You can also transfer the F ax Jo[...]

116 Do cu men t j am (MF C -295 C N o n ly) B Doc um e nts c a n jam in the ADF unit if they ar e not inserte d or fed properly, or if they are t oo long. Follo w the steps below to c lear a doc u m en t ja m . Do cume nt i s jamm ed i n the to p of the ADF u nit B a Take out any paper f rom the ADF that is not ja mmed. b Open the ADF cover. c Pull[...]

Troubleshooti ng and Rou tine Mai ntenance 117 B Printer ja m or pa per jam B Take out the jammed p aper dependi ng on where it is jammed in the mac hine. a If the paper support flap is open, close it, and then clos e the paper s upport. Pull the p aper tr ay compl etely out of the machine. b Pull out the jam med paper (1) and pr ess Stop/Ex it . c[...]

118 f Using both hands , use the plastic tabs on both sides of the mach ine to lift the scanner cover (1) unt i l it locks securel y in the open po s iti on. Make sure that th ere i s no jammed paper left insi de the machine. Check both ends of the print carriag e. IMPORT ANT Before you unpl ug the mac hine from the power sourc e, you can transfe r[...]

Troubleshooti ng and Rou tine Mai ntenance 119 B h Push the paper tray firmly back int o the machine. While holding the pa per tray in place , pull out the paper support u nt il i t clicks and unf old the paper support flap. IMPORT ANT Make sur e you pull out the paper s upport until it clicks. Routine m aintenanc e B R eplac in g th e ink cart rid[...]

120 IMPORT ANT Brothe r multif unction mac hines are design ed to work with ink of a part icular specif ication and will work to a level of optimum performance a nd reliabilit y when used with g enuine Br other O riginal i nk cartri dges. Brother canno t guarantee this optimum per formance and reli ability if ink or ink car tridges of other s pecif[...]

Troubleshooti ng and Rou tine Mai ntenance 121 B d Turn the green k nob on the prot ective yell ow cap clock wise until it cli cks to relea s e the vacu um seal, then remove the cap (1). e Each colour has i ts own correct posit ion. Inser t the ink cartridg e in the d irecti on of the a rrow on the l abel. f Gently push the ink c artridge unti l i [...]

122 IMPORT ANT • DO NOT take out ink cart r i dges if you do not need to replace th em. If you do so, it may redu c e t he ink qu ant i ty and the machine wil l n ot know the quantity of ink left in the cart ridge. • DO NOT touch the cartridge ins ertion slots. If you do so, the ink ma y s tain your skin. • If ink gets on your skin or clothi [...]

Troubleshooti ng and Rou tine Mai ntenance 123 B c Lift the paper tray c o v e r and remove anything t hat is stuck inside th e paper tr ay. d Wipe t he inside and outside of the paper tray with a dry, lint -free sof t c loth to remove d ust. e Close the out put paper tray and put the paper tr ay firm ly ba c k in th e machin e. C lea ning t he sc [...]

124 C leani ng th e mach ine’ s printer platen B CAUTIO N Be sure to unplu g the ma c h ine from the elec trical so c ket bef ore cleani ng the printe r plate n to av oid electric al s h ock. a Lift t h e scanner cover until it locks securely in the open posit ion. b Clean the machi ne’s printer plat en (1) and th e area around i t, wi ping of [...]

Troubleshooti ng and Rou tine Mai ntenance 125 B Clea ni ng t he p rint head B To maintain good print quality, the machi ne will automat ically clean th e pri nt head. You can st art th e cleaning process manu ally if there is a p rint qua lity probl em. Clean the pri nt he ad and ink cartr idges if you get a h orizont al line in the text or graphi[...]

126 g The LCD asks you if you want to start cleani ng. Start Cl eaning? 1.Yes 2. No Pres s 1 ( Yes ). The mac hine st arts cl eaning t he print head. h After cle aning is finished, pre ss Colour Sta rt . The mac hine st arts printing the Print Qualit y Check Sh eet again and then re turn s to st ep d . i Pres s Stop/Exit . If you repeat this proced[...]

Troubleshooti ng and Rou tine Mai ntenance 127 B Check ing th e ink volume B You can check t he ink t hat is left i n the cartri dge. a Press Me nu , 8 , 3 . b The LC D show s the ink volume. c Press a or b t o choose the colou r you want to check . d Press Sto p/Exit . Note You can check th e ink volume fro m your comput er. (See Printing for Wind[...]

128 How to res et th e machin e B a Pres s Menu , 0 , 7 . ( Me nu , 0 , 6 f or New Zea land.) b Pres s a or b to c hoose the reset f unction you w ant to us e. Pres s OK . c Pres s 1.Reset or 2.Exit . d Pres s 1 to conf irm. Packing a nd shipping the machi ne B When you tr ansport t he mach ine, use the packi ng mater ials t hat came w ith your mac[...]

Troubleshooti ng and Rou tine Mai ntenance 129 B IMPORT ANT • Make sure t hat the plastic t abs o n both side s of t he green p r otect ive part (1) have securel y clicked into place (2). • If you are not able t o find th e green protec tive pa rt, DO NOT rem ove the ink cart r i dges befo re ship ping. It is essential that the machi ne be ship[...]

130 i Pack t he machi ne and t he print ed materi als i n the origi nal carton with the origi nal packing materi al as shown below. Do not pack the used ink cartrid ges in t he c arton. j Close the cart on and tape it shut.[...]

131 C C On-sc reen p rogrammi ng C Your mac hine is designed t o be e asy to operate with LCD on-s creen programm ing using the menu keys . User-frie ndly programm ing helps you t ake full advan t age of all th e menu selections your machine h as to offer. Since your programming is don e on the LCD, we hav e created step-by-s tep on- screen instruc[...]

132 To acce s s th e menu mode: a Pres s Menu . b Choose an option.  Press 1 for G eneral S etup menu .  Press 2 for F ax menu.  Press 3 for Co py menu.  Press 0 for I nitial Setup menu . You can scroll more quick ly through each menu level by pressing a or b for the di rectio n you want . c Pres s OK when that option appears on the LCD[...]

Menu and F eatures 133 C Menu Table C The menu table will hel p you unde rstand the menu select ions and options that are found in t he machine' s progra m s. The fact ory set tings a re shown in Bold with an a sterisk. Choos e & OK Choose & OK to accept to exit Ma in Me nu Subm enu Men u Sel ecti ons Opti ons Descr ipt io ns Pag e 1.G[...]

134 1.General Setup (C ontinu ed ) 4.Volum e 1. Ring Off Low Med * High Adju sts the ring volu me. 22 2.Beepe r Off Low * Med High Adjust s the v olum e leve l of th e beep er. 22 3.Speak er Off Low Med * High Adjust s the s peak er volum e. 23 5.Dayli ght Save — On * Off Chan ge s for D ayli ght Savi ng T im e m anu al ly. 23 6. LC D Contrast ?[...]

Menu and F eatures 135 C 2.Fax 1.S etup Receive (In Fax mode onl y) 1.Ring D elay 02 - 10 ( 02 * ) (Example for Au stral ia.) Se ts th e nu mb er of rin gs bef ore the ma ch ine ans w ers in Fa x On ly or Fax/T el mod e. 36 2.F/T Ri ng Ti me 20Secs 30Secs * 40Secs 70Secs (Fo r Ne w Ze alan d) 20Secs 30Secs * 40Secs 55Secs S e ts th e F /T pseu do/d[...]

136 2.Fax (C ontinu ed ) 3.Repor t Setting 1.Trans missi on On On+Ima ge Off * Off+Im age Sets i n itia l setu p for Tran sm ission V eri ficat ion R eport and Fax J ourn al. 54 2. Journal Period Off Every 50 Fa xes * Every 6 Hou rs Every 12 Ho urs Every 24 Ho urs Every 2 Day s Every 7 Day s 55 4.Remai ning Jobs — — Ch ec ks wh ic h job s ar e [...]

Menu and F eatures 137 C 3.Copy 1.Qualit y — Fa st Normal * Best Ch oo ses th e Cop y re solu tion f or your type of do cume nt. 60 2.Bright ness — - n nnn o + - nnno n + - nnon n + * - nonn n + - onnn n + Ad just s th e bright nes s fo r co pies . 63 3.Contra st — - n nnn o + - nnno n + - nnon n + * - nonn n + - onnn n + Ad justs the c ontra[...]

138 4. Ph otoCa ptur e (C ontinu ed ) 6.Contr ast — - nnn no + - nnnon + - nnonn + * - nonnn + - onnnn + Adjust s the c ont rast. 73 7.Cropp ing — On * Off Cro ps th e im age ar oun d the ma rgin to fi t the paper size o r pri nt size . Turn thi s feat ure of f i f y ou wa nt to prin t wh ol e i mag es or prev en t unw ant ed crop ping . 73 8.B[...]

Menu and F eatures 139 C Ne twor k me nu (MFC -253 CW, MFC-25 5CW a nd MFC -257 C W) C Level1 L evel2 Level3 Level4 Options Descriptio ns 5.Network 1. TCP/I P 1. BOOT Me thod — Auto * Static RARP BOOTP DHCP Ch oo ses th e BOOT method th at be st sui ts yo ur need s. 2.IP Address — [ 000- 255] . [0 00- 255 ]. [0 00- 255 ]. [0 00- 255 ] Enter the[...]

140 5.Network (C ontinu ed ) 2. Setu p W iz ard — — — Yo u can conf igur e y ou r pri nt serv er. 3. SES /WPS/ AOSS — — — You can easi ly conf igur e y ou r wire less ne tw ork set tin gs us ing t he on e-bu tton push method. 4. WP S w/P IN C od e — — — You can easi ly conf igur e y ou r wire less ne tw ork set tings u sing WPS wi[...]

Menu and F eatures 141 C (MFC-2 95CN ) Level1 L evel2 Level3 Level4 Options Descriptio ns 5.Network 1. TCP/I P 1. BOOT Me thod — Auto * Static RARP BOOTP DHCP Ch oo ses th e BOOT method th at be st sui ts yo ur need s. 2.IP Address — [ 000- 255] . [0 00- 255 ]. [0 00- 255 ]. [0 00- 255 ] Enter the IP addr ess . 3. Subn et Mask — [00 0-25 5]. [...]

142 5.Network (C ontinu ed ) 2.Ethe rnet —— Aut o * 100B-FD 100B-HD 10B-FD 10B-HD Cho oses t he Eth ern et link mode. 3.MAC Addre ss — — — You ca n see yo ur ma ch ine’ s MAC addr ess f rom th e con trol pane l. 0. Ne twork Res et —— — R e s t o r e s a l l netwo rk se tting s to th e f ac to r y defa ult . Leve l1 Lev el2 Le vel3[...]

Menu and F eatures 143 C Ma in Me nu Subm enu Men u Sel ecti ons Opti ons Descr ipt io ns Pag e 6.Print Reports 1. XMIT Verify — — P ri nts a T ran smissi on Verifi cation Repor t for you r l ast tran smi ssio n. 55 2.Help L ist — — Prints the Help Li st so you can se e at-a -g lanc e how to quick ly pr ogra m yo ur ma c hi ne . 55 3.Quick [...]

144 0.Initial Setup (C ontinu ed ) 5.Dial Tone ( 4.Dial Tone for New Ze al and) — Detect ion No Det ectio n * Tu rn s Di al T on e De t ect i on on or off . 109 6. Comp atibility ( 5. Compatibility for New Ze al and) — Normal * Basic(for VoIP) A djus ts the equal iza tio n for t ran smiss io n prob lem s. 109 7.Reset ( 6.Reset for New Zealand) [...]

Menu and F eatures 145 C Entering Te xt C When you a re setting c ertain menu sel ections, such as t he Stat ion ID, you may need t o enter text into t he mac hine. Most number k eys have three or four l etters p rinted on keys. The k e y s for 0 , # and l do not have print ed l etters because they are use d for spe c i al characters. Press the app[...]

146 D Ge ner al D Specifica t ions D Pr int er Ty pe Ink jet P ri nt Me th od Mono: Colour: Piezo wit h 94 × 1 nozzle Piezo wit h 94 × 3 nozzles Memory C ap acity 32 MB LCD (liqui d crystal display) 16 c har ac te r s × 1 line Power S ource (Taiwan) AC 100 to 12 0 V 50/ 60 Hz (Other Co unt ri es) AC 220 to 24 0 V 50/ 60 Hz Po wer Co nsu mpt ion [...]

Sp ecifications 147 D 1 Thi s de pend s on p rin ting co nd ition s. Dimen sions (MFC -253CW/255CW/2 57CW) (MFC-295C N) Wei gh t 7.3 kg (MFC-253C W/255CW/ 257CW) 7.9 kg (MFC-295C N) Nois e O p er at i ng: 50 dB or less 1 Tem per atu re O per at ing : Best Pr int Q uality: 10 to 35 ° C 20 to 33 ° C Humi dity O p er at i ng : Best Pr int Q uality: [...]

148 Print me dia D 1 For glos sy p aper or tra nspa renc ies, we r ecom me nd re mo ving printe d p ages f rom t he ou tput pape r tra y imm ed iate ly aft er the y ex it the mach in e to a void s mud gi ng. 2 Use on ly tran spar enci es r eco mmen de d for i nkjet print ing . 3 See Paper type a nd s ize f or ea ch o per atio n on pa ge 16. Paper I[...]

Sp ecifications 149 D Fa x D Co mpa tib ilit y ITU-T G roup 3 Co ding Sys tem MH/M R/MMR/JPEG Modem Speed Autom atic Fallba c k 14,400 bps Docu ment S iz e ADF Widt h: (MFC-295C N) 148 t o 215. 9 mm ADF Le ngt h: (M FC-295CN) 148 t o 355. 6 mm Scanner Gl ass Width: Max. 215. 9 mm Scanner Gl ass Length: Max. 297 mm Sc anni ng W idth 208 m m Printing[...]

150 1 Monochrome o nly 2 ‘Pages’ r e fers to the ‘ Brother Standa rd Chart No. 1’ (a typical business lett er, Standar d resoluti on, MMR code) . Sp ecif icati ons an d pri nte d mate ria ls a re subj ect t o ch ange wit hout pri or no tic e. 3 ‘Pages’ re fers to t he ‘ITU-T Te st Char t #1’ (a typical business letter, S tandard re [...]

Sp ecifications 151 D Copy D 1 Based on Brother st andard patte rn (Fast mode/S tack Copy). Co p y s peeds vary wi th the co m ple xity of th e document. Co lour /Monoc hrom e Yes/ Yes Documen t Size ADF Width: (MFC-295CN) 148 to 215.9 mm ADF Length: (MFC-29 5CN) 148 to 355.6 mm Scanner G lass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm [...]

152 PhotoCapture Center™ D Note The MFC -253CW, M FC- 255CW an d MFC-257CW only s upport m emory cards . 1 Memory cards, Adapt e rs a n d USB F l a sh m emory drive are n ot included. 2 16 M B t o 2 G B 3 4 GB to 1 6 GB 4 xD-Pictu re Card™ Co nventional Card f rom 16 MB to 51 2 MB xD-Pictu re Card™ Type M from 256 MB to 2 GB xD-Picture Ca r d[...]

Sp ecifications 153 D PictBri dge (MFC-295CN only) D Co mpa tib ilit y S u pports th e Camera & Imaging Product s Assoc iation PictBridge standard CIPA DC- 001 Visit http: //www.cipa. jp/pict bridge f or mo re information Inter face PictBri dge (USB) Port[...]

154 Scann er D 1 For the l ate st driv er up da tes for the M ac O S X y ou ar e us ing, vi sit us at http:// sol utio ns.b roth er. com . 2 Wind ows ® XP i n this Use r’s Gu id e inc lud es Wi ndows ® XP Home Editio n, Windo ws ® XP Pr of ess iona l, an d Wind ows ® XP Pr ofess iona l x64 Ed itio n. 3 Maximum 1200 × 1 20 0 dpi sca nnin g wh[...]

Sp ecifications 155 D Printer D 1 Pr int onl y via ne two rk. 2 For the lat es t drive r up date s for th e Ma c OS X you a re usi ng, visit us at h ttp ://so lut ions .brot her .com . 3 Base d o n Br othe r stand ard pa ttern . A4 siz e in draft mo de. 4 When yo u se t the Border less feat ure to On. 5 See Paper type and si ze f or eac h op erat i[...]

156 Interfac es D 1 Yo ur ma chi ne has a f ull -spe ed USB 2. 0 int erf ace. This in ter fa ce i s c ompat ibl e wi th Hi- Spee d U SB 2. 0; h oweve r, t he ma ximum dat a trans fer rate wi ll be 12 M bits/ s. Th e mac hine can also be co nnect ed to a comp ute r tha t has a USB 1.1 int erfac e. 2 Thi rd pa rty USB por ts are no t s uppo rte d for[...]

Sp ecifications 157 D Computer requ irements D SUPPORTED OPERATING SYST EMS AND SOFTWARE FUNCTIONS Com puter Platform & Operating S ystem Version Supp or t e d PC So ftware Fun ctio ns PC Interface Processor Min imu m Speed Mi ni mu m RAM R eco m mended RA M Ha r d D i sk S p ace to install For Drivers Fo r A pplica tio ns W i ndows ® Operatin[...]

158 Consuma ble items D Ink The m a c h ine uses individ ual Black, Yell ow, Cyan and Magent a ink cart ridges that are separ ate from the p r i nt head assembly. Service L if e of Ink Ca rt ri d g e The f irst time y ou install a set of ink car tridges the machi ne will use an amount of ink to fi ll the ink deliver y tubes for high quality prin t [...]

Sp ecifications 159 D Network (LA N) D 1 See the C omp ute r Re qu irem ents cha rt on pa ge 157. 2 If you r equi re m or e adva nc ed pr inter man agem ent , use the l ates t Brot her B RA dm in Pro fessi onal uti lity ver s ion tha t is av aila ble a s a do wnloa d f rom h ttp ://so lu tions. b rothe r.c om . 3 Pr int onl y via ne two rk. 4 For t[...]

160 Wirele ss one -push co nf iguratio n (MFC -253C W/25 5CW/25 7CW ) D If your wire less access point supp orts eithe r Secur eE a s ySet up™, Wi-F i Protected Setup ( P BC 1 ) or A OSS™, you can conf igure the machine easily without a computer. By pushing a but ton on the wir eless LAN router/ access point and the machine, y o u can set up th[...]

Index 161 E E A ADF (automatic document feeder) .... 18 , 28 Answering ma c h ine (TAD) . .... ... .... ... .. ..... . 4 7 connecti ng . .. ..... .. ..... .. .. ..... .. ... .... ... .... ... . 47 Apple Macinto sh See Software User' s Guide on the CD-ROM. Au tom at ic fax re ceive . .. ..... .. .. ..... .. ..... .. ... .... ... .. ..... . 3 4 [...]

162 F Fax codes chan ging . .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... 50 Rem ote Ac tiv ati on Cod e ..... .. .. ..... .. 3 7 , 49 Remote Deac tivati on Code . .. ..... .. .. ..... .. 4 9 Fax Detect .. .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... 37 Fax, fro m PC See Softwar e User's Guide on the CD-R OM. Fax, [...]

163 E N Network Pri n tin g See Network U ser's Guide on the CD- R O M. Scanning See Sof tware User's Guide on the CD- R O M. O Out of M emory m essage . ..... .. ..... .. .. 33 , 113 P Packing t he m achine ... .... ... .... ... .. ..... .. .. .. 1 28 Paper ..... .. ..... .. ..... .. .. ..... .. ..... .. ... .... .. 14 , 148 cap ac ity .[...]

164 Repor ts . .. ..... .. ..... .. ... .... ... .... ... .. ..... .. .. ..... .. 5 4 Fax Journal . ... .... ... .... ... .. ..... .. .. ..... .. ..... .. 5 5 Journa l Perio d . ..... .. ... .... ... .... ... .. ..... .. .. 5 5 Help Lis t .. .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. .. 55 how t o pr int .... .. .. ..... .. ..... .. [...]

For Australia Only : Warranty & R epair - For detai ls about warr anty on your B rother Produ c t, the detai ls are listed on the follow ing link: ww w. bro the r.co m .au under W arranty. F or w arr a nty ser v i ce (repa ir) of your Brother produc t you will need to retain a c opy of your sales docke t and contact the Support Cent re for loca[...]

V isit us on the Worl d W ide W eb http ://ww w.brother .com This machi ne is appr oved fo r use in the country of purchas e only. Loc al Brother companies or their dealers w ill only supp ort machine s purchased i n their own c ountries .[...]