Brother MFC-3100C manual

® O WNER’S M ANU AL ® MFC-3100C version B[...]

If Y ou Need to Call Customer Service Please complete the follo wing inf ormation for future reference: Model Number: MFC-3100C Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit. Retain this Owner ’ s Manual with y our sales receipt as a permanent record of y our purchase, in the e vent of a th[...]

i Brother Numbers Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the [...]

ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a com[...]

iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER ’ S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER ’ S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. [...]

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother wa[...]

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service[...]

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. ( “ Brother ” ), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in[...]

vii Quick Reference Guide Sending Black & White Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using Speed Dial, Search or the dial pad. 3 Press Black Fax Start . Real Time Transmission You can send faxes in real time. 1 Place the original face down in the ADF. 2 Press Menu/Set , 2 , 2 , 5 . 3 Pre[...]

viii Making Copies Making a Single Copy 1 Place the original face down in the ADF. 2 Press Black Copy or Color Copy . Making Multiple Copies (For Black and White Copies) 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Black Copy . Brother fax-back system : In USA: 1-800-521-28[...]

ix Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual................[...]

x Multi-Line Connections (PBX) ......................................... 2-15 If You are Installing the MFC to Work with a PBX: .... 2-15 Custom Features on Your Phone Line ............................... 2-16 3 Paper................................................................................................. 3-1 About Paper ...................[...]

xi Easy Receive ....................................................................... 6-3 Printing a Reduced Incoming Document (Auto Reduction) ............................................................ 6-3 Advanced Receiving Operations ................................................ 6-4 Operation from Extension Telephone .....................[...]

xii Setting Up Polled Transmit (Not Available for Color Fax) ......................................... 7-8 8 Auto Dial Numbers and Dialing Options ...................................... 8-1 Storing Numbers for Easy Dialing ............................................. 8-1 Storing Speed Dial Numbers ............................................... 8-[...]

xiii Making Multiple Copies .................................................... 11-1 Out of Memory Message ................................................... 11-2 Temporary Copy Settings......................................................... 11-2 Copying Using Multiple Settings ...................................... 11-2 Using the Quality Key .[...]

xiv Quality/Color Tab..................................................................... 13-4 Quality ............................................................................... 13-4 Media ................................................................................. 13-5 Document ...........................................................[...]

xv To Access the Scanner Configurations Screen:................. 14-6 Perform an Operation from the Control Center Screen ..... 14-6 Scan to File ............................................................................... 14-7 Scanner Settings ................................................................ 14-7 Destination Folder .............[...]

xvi Scanning a Document into the PC ..................................... 15-5 Settings in the Scanner Window ........................................ 15-6 Resolution: .................................................................... 15-6 Scan Type:..................................................................... 15-6 Brightness: ...........[...]

xvii 17 Using Automatic E-Mail Printing ................................................ 17-1 For Windows ® 95, 98, 98SE, Me only ..................................... 17-1 Main Features .................................................................... 17-1 To Access the On-Line Documentation ........................ 17-1 To Install Automatic E[...]

xviii Important Safety Instructions ................................................... 19-4 Trademarks ............................................................................... 19-5 20 Troubleshooting and Routine Maintenance ............................... 20-1 Troubleshooting..................................................................[...]

xix[...]

1 - 1 INTRODUCTION 1 1 Introduction Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual. Finding Infor[...]

INTRODUCTION 1 - 2 Test Sheet Procedure and Product Registration (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your MFC and then fax it to Brother ’ s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. To receive a response, be sure to se[...]

1 - 3 INTRODUCTION MFC-3100C Control Panel Overview 9 8 7 6 3 5 11 1 2 10 Reports Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity , T ransmission V erification, User Settings. Color Copy Makes a full-color copy . Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate y[...]

INTRODUCTION 1 - 4 Menu/Set Navigation K eys: Lets you access the Menu and Programming mode, and stores your settings in the MFC. 10 11 Stops a fax, cancels an operation, or exits from the Menu. Also, lets you clear data remaining in the printer memory . Stop/Exit Starts sending a color fax. Fax K eys: 9 Color Fax Start Starts sending a black and w[...]

1 - 5 INTRODUCTION About Fax Machines If you ’ re a first-time MFC user, fax operation might seem a little mysterious. Soon, you ’ ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on which you wi[...]

INTRODUCTION 1 - 6 The receiving fax responds with fax receiving tones — loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING . If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to[...]

2 - 1 ASSEMBLY AND CONNECTIONS 2 2 Assembly and Connections Packing List Make sure you have the following items: Caution Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cabl[...]

ASSEMBLY AND CONNECTIONS 2 - 2 Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50 ° F and 95 ° F (10 °– 35 ° C). WARNING ■ Neve[...]

2 - 3 ASSEMBLY AND CONNECTIONS Assembly Removing the Protective Yellow Bar 1 Open the control panel cover by pulling it toward you ( 1 ), and then lift the top cover toward the back ( 2 ). 2 Pull the protective yellow bar out of the machine. Caution Do not throw away the protective yellow bar. You will need it for future transportation. 3 Close the[...]

ASSEMBLY AND CONNECTIONS 2 - 4 Setting Up the MFC 1 Connect the power cord. There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD shows: WARNING ■ The MFC must be grounded using a 3-prong plug. ■ Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical[...]

2 - 5 ASSEMBLY AND CONNECTIONS 3 Attach the paper wire extension to the multi-purpose sheet feeder. 4 Attach the plastic document support. Paper Wire Extension Document Support[...]

ASSEMBLY AND CONNECTIONS 2 - 6 5 Attach the plastic paper tray to the paper output slot, and then pull out the extension. Caution Please attach the paper tray to prevent paper jams and maintain print quality. 6 Attach the document wire extension. Plastic Paper T ray Extension Document Wire Extension[...]

2 - 7 ASSEMBLY AND CONNECTIONS Loading Paper in the Multi-Purpose Sheet Feeder (Paper Cassette) You can load up to 100 sheets of 20 lb (75 g/m 2 ) paper if you use the cut sheet. (See Paper Capacity of Multi-Purpose Sheet Feeder , page 3-2.) 1 Fan the paper well. Gently insert the paper. Make sure the print side is toward you and the paper level is[...]

ASSEMBLY AND CONNECTIONS 2 - 8 Installing the Ink Cartridges 1 Check that you turned on the power (by plugging in the power cord). The LCD shows: 2 Open the control panel cover by pulling it toward you ( ), then lift the top cover toward the back ( ). After a few seconds, the print head will move left to its replacement position. 3 Remove the prote[...]

2 - 9 ASSEMBLY AND CONNECTIONS WARNING If ink gets in your eyes irrigate them with water immediately, and if irritation occurs consult a doctor. Caution ■ The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down. ■ Do not throw away the white shipping cover. You will need it for fu[...]

ASSEMBLY AND CONNECTIONS 2 - 10 8 Repeat Steps 5 to 7 to install each color ink cartridge. 9 After installing all ink cartridges, close the top cover and control panel cover until they click into place. Your MFC will enter a “ head cleaning ” cycle for approximately four minutes. The MFC will go online to set the ink dot counter for each color,[...]

2 - 11 ASSEMBLY AND CONNECTIONS Connecting the MFC Connecting an External Telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC. Connect the modular plug on the telephone ’ s line cord to the jack labeled EXT. on the back side of the MFC. Whenever this phone [...]

ASSEMBLY AND CONNECTIONS 2 - 12 Connections The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE. [...]

2 - 13 ASSEMBLY AND CONNECTIONS Recording Outgoing Message (OGM) Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before t[...]

ASSEMBLY AND CONNECTIONS 2 - 14 Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it[...]

2 - 15 ASSEMBLY AND CONNECTIONS 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC. You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC ’ s wall outlet. You can [...]

ASSEMBLY AND CONNECTIONS 2 - 16 Custom Features on Your Phone Line If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your MFC. (See Custom Features on a Single Line , page 20-8.)[...]

3 - 1 PAPER 3 3 Paper The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended paper. To ensure the best print qu[...]

PAPER 3 - 2 Paper Capacity of Multi-Purpose Sheet Feeder *If you want to load thick paper such as postcards, index cards, envelopes and glossy paper in the multi-purpose sheet feeder, you must first install the Card Stock Support in the feeder. Paper Specifications for Multi-Purpose Sheet Feeder Paper Type Paper Size Capacity Plain Paper (Cut Sheet[...]

3 - 3 PAPER Print Area The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes. (inch) Paper Type Paper Size Cut Sheet Letter, Legal Fax 0.12 0.43 0.25 0.25 Mono Copy Color Copy Printer Executive Printer 0.12 0.43 0.13 0.13 Envelopes Printer 0.39 0.79 0.13 0.1[...]

ON-SCREEN PROGRAMMING 4 - 1 4 4 On-Screen Programming User-Friendly Programming We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to [...]

4 - 2 ON-SCREEN PROGRAMMING Navigation Keys You can access the menu mode by pressing Menu/Set . When you enter the Menu, the LCD scrolls; Then press 1 for General Setup Menu — OR — Press 2 for Fax Menu — OR — Press 3 for Copy Menu — OR — Press 4 for Test Print — OR — You can scroll more quickly through the each menu level by pressin[...]

ON-SCREEN PROGRAMMING 4 - 3 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP 1. PAPER TYPE — PLAIN INKJET GLOSSY (4-COLOR/3-COLOR) TRANSPARENCY Identifies the type of paper in the cassette. 5-1 2. PAPER SIZE — LETTER LEGAL A4 Selects size of paper. 5-1 3. DATE/TIME —— Enter da[...]

4 - 4 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX 1. SETUP RECEIVE 1. RING DELAY 00 01 02 03 04 05 Number of rings before MFC answers in FAX ONLY mode. 6-2 2. EASY RECEIVE ON OFF Receive fax messages without pressing the Start key. 6-3 3. REMOTE CODE ON ( 51) OFF Acti[...]

ON-SCREEN PROGRAMMING 4 - 5 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 2. SETUP SEND (continued) 5. REAL TIME TX NEXT FAX ONLY ON OFF You can send a fax without using memory. 7-5 6. POLLED TX ON OFF Sets up your MFC with a document to be retrieved by another fax machine. 7-8 7[...]

4 - 6 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 5. REMOTE FAX OPT (Continued) 4. PRINT FAX — Prints incoming faxes stored in the memory. 6-4 6. REMAINING JOBS —— Checks which jobs are in memory or cancel a delayed fax or polling job. 6-6, 7-6 0. TE[...]

INITIAL SETUP 5 - 1 5 5 Initial Setup Getting Started Setting Paper Type You can choose the Paper Type you use. 1 Press Menu/Set , 1 , 1 . 2 Press to select PLAIN , INK JET , GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set . 3 If you selected GLOSSY , press to select GLOSSY:4-COLOR or GLOSSY:3-COLOR , and then press Menu/Set . 4 Press S[...]

5 - 2 INITIAL SETUP Setting Date and Time Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected. 1 Press Menu/Set , 1 , 3 . 2 Enter the last two digits of the year, and then press Menu/Set . 3 Enter two digits for the m[...]

INITIAL SETUP 5 - 3 Entering Text When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, [...]

5 - 4 INITIAL SETUP Setting the Ring Volume 1 Press Menu/Set , 1 , 5 , 1 . 2 Press select ( OFF , LOW , or HIGH ), and then press Menu/Set . 3 Press Stop/Exit . — OR — You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level. Press to adjust the volume level. With each key press, the [...]

INITIAL SETUP 5 - 5 Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. 1 Press Menu/Set , 1 , 6 . 2 Press to select ON (or OFF ), and then press Menu/Set . 3 Press Stop/Exit . Setting Tone/Pulse D[...]

6 - 1 SETUP RECEIVE 6 6 Setup Receive Basic Receiving Operations Choosing the Receive Mode There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. LCD How it works When to use it FAX ONLY (automatic receive) The MFC [...]

SETUP RECEIVE 6 - 2 To Select or Change Your Receive Mode 1 Press Receive Mode . The LCD shows your current selection. 2 Continue to press Receive Mode until your new selection appears. After two seconds the LCD returns to the date and time display, along with your new Receive Mode setting. Setting Ring Delay The Ring Delay setting determines the n[...]

6 - 3 SETUP RECEIVE Easy Receive When you use this feature, you don ’ t have to press Black Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVING on the LCD or when you hear “ chirps ” through the handset of a[...]

SETUP RECEIVE 6 - 4 Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the MFC starts to receive a fax. (See Easy Receive , page 6-3.) If you [...]

6 - 5 SETUP RECEIVE Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “ poll ” other machines, or you can have someone poll your MFC. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if[...]

SETUP RECEIVE 6 - 6 Canceling a Scheduled Job You can cancel tasks you ’ ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status , page 7-5 .) 1 Press Menu/Set , 2 , 6 . Any waiting jobs appear on the LCD. If no job is waiting, the LCD shows NO JOB WAITING . 2 If you have more than two jobs waiting, press to select the job[...]

6 - 7 SETUP RECEIVE Telephone Services Your MFC supports the Distinctive Ring telephone service offered by some telephone companies. Distinctive Ring The term “ Distinctive Ring ” is used by Brother to identify a phone company service that is given many names, depending on the Telephone Company you are using . For example, this service may be c[...]

SETUP RECEIVE 6 - 8 Do You Have Voice Mail? If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls . However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voic[...]

6 - 9 SETUP RECEIVE VERY IMPORTANT If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here ’ s why: MANUAL mode will never pick up a call by itself, since it is « Neutral ?[...]

SETUP SEND 7 - 1 7 7 Setup Send Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) ■ Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long. ■ Make sure you pla[...]

7 - 2 SETUP SEND Sending Faxes with Multiple Settings When you send a fax you can choose any combination of these settings: set the contrast or resolution; send using overseas mode, delayed fax, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings: ■ Press 1 if[...]

SETUP SEND 7 - 3 Fax Resolution When you have a document in the ADF, you can use the FAX Resolution key to temporarily change the setting. Press FAX Resolution repeatedly until the LCD shows the setting you want. — OR — You can change the default setting. 1 Press Menu/Set , 2 , 2 , 2 . 2 Press to select the resolution you want, and then press M[...]

7 - 4 SETUP SEND Color Fax Transmission Your MFC allows you to transmit a color fax. 1 Place the original face down in the ADF. 2 Enter the fax number using the dial pad, Speed Dial or Search. 3 Press Color Fax Start . Manual and Automatic Fax Redial If you ’ re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime[...]

SETUP SEND 7 - 5 Real Time Transmission When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL TIME TX is set to OFF ). Sometimes you may want to send[...]

7 - 6 SETUP SEND Canceling a Job in Memory You can cancel tasks you ’ ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See Checking Job Status , page 7-5.) 1 Press Menu/Set , 2 , 6 . Any waiting jobs appear on the LCD. If no jobs are waiting, the LCD shows NO JOB WAITING . 2 If you have more than two jobs waiting, p[...]

SETUP SEND 7 - 7 Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Place the original face down in the ADF. 2 Press Menu/Set , 2 , 2 , 7 . 3 Press to select ON (or OFF ), and then press Menu/Set . 4 Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND m[...]

7 - 8 SETUP SEND Delayed Batch Transmission (Not Available for Color Fax) Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1 Press Menu/Set , 2 , 2 , 4 .[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 1 8 8 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your MFC to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes. Storing Speed Dial Numbers You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Spee[...]

8 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS Changing Speed Dial Numbers If you try to store a Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, and prompts you to either: 1 Press 1 to change the stored number — OR — Press 2 to exit without making a change. 2 Enter a new number, and th[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 3 Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). First , you ’ ll need to store each fax number as a Speed Dial number. Then , you can combine them into a G[...]

8 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONS Dialing Options Search You can search for names you have stored in Speed Dial memory. (See Storing Speed Dial Numbers , page 8-1 .) 1 Place the original face down in the ADF. 2 Press Search/Speed Dial . 3 To search for numbers alphabetically by name, enter the first letter of the name, and then press or .[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 5 Broadcasting (Not Available for Color Fax) Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include Groups, Speed Dial locations plus up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit [...]

8 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONS Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you ’ re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you wan[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX) 9 - 1 9 9 Remote Fax Options (Not Available for Color Fax) Fax Forwarding/Paging Programming a Fax Forwarding Number When Fax Forwarding is set to ON , your MFC stores the received fax in memory. Then it dials the fax number you ’ ve programmed and forwards the fax message. 1 Press Menu/Set , 2 , 5[...]

9 - 2 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX) 4 If your pager requires a PIN, enter the PIN, press # , press Redial/Pause , enter your MFC telephone number followed by # # , and then press Menu/Set . For example , 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # — OR — If you do not need a PIN, press Redial/Pause , enter the fax numb[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX) 9 - 3 Changing Remote Retrieval Access Code Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephone , page 6-4.) 1 Press Menu/Set , 2 , 5 , 3 . 2 Enter a t[...]

9 - 4 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX) Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 95 Change Fax Forwarding /Paging settin[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX) 9 - 5 Retrieving Fax Messages 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Using the dial pad, enter the number of the remote fax machine where you want your [...]

10 - 1 PRINTING REPORTS 10 10 Printing Reports MFC Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Activity Report Interval. For initial setup: Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Customizing the Transmission Verification Report You can use the Transmis[...]

PRINTING REPORTS 10 - 2 2 Press to choose an interval, and then press Menu/Set . (If you choose 7 days, the LCD prompts you to choose a day at which to begin the 7-day countdown.) 3 Enter the time to begin printing in 24-hour format, and then press Menu/Set . (For example: enter 19:45 for 7:45 PM.) 4 Press Stop/Exit . Using the Reports Key Five rep[...]

11 - 1 MAKING COPIES 11 11 Making Copies Basic Copy Operations Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress. Making a Single Copy 1 Place the original[...]

MAKING COPIES 11 - 2 Out of Memory Message If the memory becomes full while you are making copies, the LCD shows a message: If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. Clear some jobs from memory so you can continue. If you were scanning subsequent page(s), press Black Copy[...]

11 - 3 MAKING COPIES Using the Quality Key The Quality key temporarily changes the copy quality setting ( NORMAL , FAST or BEST ). 1 Place the original face down in the ADF. 2 Press Quality . 3 Press to select the copy quality (resolution), and then press Menu/Set . 4 To start copying now , press Black Copy or Color Copy . If you would like to choo[...]

MAKING COPIES 11 - 4 Using the Options Key Use the Options key to set number of copies, paper type, paper size, brightness, enlargement/reduction ratio and special copy options for the next copy only . Paper Type You can change the paper type setting for the next copy only. 1 Place the original face down in the ADF. 2 Use the dial pad to enter the [...]

11 - 5 MAKING COPIES Paper Size You can change the paper size setting for the next copy only. 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and select OPT:PAPER SIZE , and then press Menu/Set . 4 Press to select the size of paper you are using ( LETTER , LEGAL , A4 o[...]

MAKING COPIES 11 - 6 5 Press Black Copy or Color Copy — OR — Press for additional settings. Selecting Fixed Reduction Ratios: When selecting a reduction ratio, you will need to know the size of paper you registered in Menu 1-2 if you don ’ t change the paper size setting using Options . Special Copy Option You can save paper by copying two pa[...]

11 - 7 MAKING COPIES Changing Default Copy Settings Press Menu/Set and 3 to change default Copy mode settings. They will remain until you change them again by pressing Menu/Set . By pressing a number, you can adjust the Quality, Color and Contrast copy settings shown in the following chart. Press to scroll through the options for each setting, and [...]

MAKING COPIES 11 - 8 Color Adjustment 1 Press Menu/Set , 3 , 2 . 2 Press to select RED , GREEN or BLUE , and then press Menu/Set . 3 Press to make a darker copy, or press to make a lighter copy, and then press Menu/Set . 4 Return to Step 2 to select the next color — OR — Press Stop/Exit . Copy Contrast You can change the contrast to help an ima[...]

11 - 9 MAKING COPIES Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents[...]

USING THE MFC AS A PRINTER 12 - 1 12 12 Using the MFC as a Printer Features The Multi-Function Center offers you many features you ’ ll find in a high quality ink jet printer. Fast Printing Speed — Using Draft mode, you can print up to 8 pages per minute in full color, and up to 10 pages per minute in black. Brilliant High Quality Output — Pr[...]

12 - 2 USING THE MFC AS A PRINTER Choosing the Right Kind of Paper To achieve high quality printing using your MFC, it ’ s very important to select the right kind of paper. Be sure to read “ About Paper ” page 3-1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC. Multi-purpose Sheet Feeder The multi-purpose sheet [...]

USING THE MFC AS A PRINTER 12 - 3 Simultaneous Printing/Fax Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sendin[...]

13 - 1 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 13 13 Printer Driver Settings (For Windows ® Only) Using the Brother MFC-3100C Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 13 - 2 Paper Size The paper size selection provides a large selection of standard paper sizes or you can even create custom sizes ranging form 3.5 × 5 ” to 8.5 × 14 ” . To select the paper size you want to use click the icon. Orientation Orientation selects the position of how your document will b[...]

13 - 3 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Paper Thickness Depending on the thickness of the paper you are using, you can improve the quality of your output by selecting the correct thickness. This setting provides the best positioning of the paper for printing. For example if you were printing on thin paper, you would select Thin in the [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 13 - 4 Quality/Color Tab The Quality/Color tab screen provides Quality, Media type, Document type, Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All of these selections are designed to offer the best quality output for your document needs. Select the Apply button to apply yo[...]

13 - 5 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Media To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it places dots, depending on the selected media type. Document The printer driver will select the most suitable color matching method, depending on your document type. Gen[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 13 - 6 Color Matching You can select the color matching method manually. Select the best one for your document. ■ Match Monitor Suitable for photographic images. Color is adjusted to get the closest color match to the PC monitor. ■ Vivid Color Suitable for business graphics such as charts, graphs, a[...]

13 - 7 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) ■ Cluster This is suitable for business graphics such as charts, graphs and drawings, since this creates more sharp printouts. Moreover, the processing time is shorter. Color Enhance Selecting Color Enhance/True2Life ON enables the True2Life feature. This feature analyzes your image to improve [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 13 - 8 Color/Mono This selection allows a color document to be printed in mono only. Bi-Directional Printing When Bi-Directional Printing is selected, the print head prints in both directions and offers faster print speeds. When not selected the print head prints in one direction only and provides highe[...]

13 - 9 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom In background With the In background feature checked the Watermark will print on the page behind your document. If this feature is not checked th[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 13 - 10 Device Options Set the Print Date & Time as the Printer Function: Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computer ’ s system clock on your document. Click the Setting button to change the Date and Time Format,[...]

13 - 11 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solutions Center and Driver Update Web sites. Click the Support tab to display the following screen: Select the Apply button to apply your selected settings. To return [...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 1 14 14 Using the Windows ® -Based Brother MFL-Pro Control Center Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder. This allows you to quite easily, with very few mou[...]

14 - 2 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER How to Turn Off AutoLoad 1 Left click the Control Center icon and click Show . 2 When the Control Center icon appears, left click on the Smart Click Control Center button. A dialogue box with a check box labeled “ AutoLoad Pop-up ” will appear: 3 Uncheck the AutoLoad Pop-Up optio[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 3 Scan to E-mail You can scan either a black and white or a color original into your E-mail application as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting. (F[...]

14 - 4 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail applicat[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 5 Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver — OR — you can direct the copy output to any [...]

14 - 6 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quic[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 7 Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for t[...]

14 - 8 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Destination Folder PaperPort Folder — Select this checkbox to scan the original into your PaperPort folder. Other Folder — Select this checkbox, to scan the original as another file type and/or into another directory/folder. File — If you selected Other Folder, from the pull-do[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 9 Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, cli[...]

14 - 10 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Conversion Options Format Combine all files into one file when possible — Click this checkbox to combine all files of the same type into one file. Convert non-image files to color — Click this checkbox to convert all files that have been processed through OCR to color. Show Quic[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 11 Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the set[...]

14 - 12 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Word Processor Word Processor — From the pull-down list, select the word processor you want to use. Click the Link Settings … button to display a screen to set up a link to the version of OCR and document format that you want to use: OCR Package — From the pull-down list, sele[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 13 User Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settin[...]

14 - 14 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, cl[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 14 - 15 FAX Settings Brother MFL Pro Fax FAX Resolution — Fine (200 × 200) To change the fax options, click the FAX Options … button. Click the OK button when you are ready to save your FAX settings. The MFL Pro Fax on COM1 Properties screen appears: Select the Paper Size and Orientati[...]

15 - 1 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXT- 15 15 Using ScanSoft ™ PaperPort ® for Brother/TextBridge ® (For Windows ® Only) Using ScanSoft™ PaperPort ® and TextBridge ® ScanSoft ™ PaperPort ® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort ® has a sophistica[...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® 15 - 2 Viewing Items in ScanSoft ™ PaperPort ® for Brother ScanSoft ™ PaperPort ® provides several ways to view items: Desktop View displays a thumbnail , a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® Desktop. [...]

15 - 3 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® Links to Many Other Applications ScanSoft ™ PaperPort ® automatically recognizes many other applications on your computer and creates a “ working link ” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item ont[...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® 15 - 4 Importing Items from Other Applications In addition to scanning items, you can bring items into PaperPort ® in a variety of ways and convert them to PaperPort ® (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as Microsoft Excel. ?[...]

15 - 5 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® Accessing the Scanner To choose TWAIN_32 Brother MFLPro Color as your scanner driver, select it under the Select scanner — OR — Select source option in your software. From the PaperPort ® window, select Acquire from the File drop-down menu or select the TWAIN or Scan button. The [...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® 15 - 6 Settings in the Scanner Window Resolution: Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose: • 100 x 100 dpi • 150 x 150 dpi • 200 x 200 dpi[...]

15 - 7 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® Contrast: The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas [...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER/TEXTBRIDGE ® 15 - 8 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping[...]

16 - 1 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 16 Setting Up and Using PC FAX (For Windows ® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link ® Pro software. Detailed installation and setup instructions are in the On-Line Documentation section of the Bro[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 2 MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer sc[...]

16 - 3 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) PC FAX Sending The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC FAX [...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 4 Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to the to[...]

16 - 5 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) User interface Select the User Interface in the Sending tab. You have a choice of the Simple Style or the Facsimile Style. Simple Style Facsimile Style[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 6 Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an address[...]

16 - 7 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) The Address Book From the Start menu, select Programs , Brother , Brother MFL Pro Suite , and then click Address Book . The Brother Address Book dialog box will appear:[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 8 Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 In the Broth[...]

16 - 9 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 Type the name of the [...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 10 Deleting a Member or Group 1 Select the Member of Group you want to delete. 2 Click the delete icon. 3 Click OK when the Delete OK? Dialog box appears. Exporting the Address Book You can export the Address Book to an ASCII text file (*.csv). If you wish, you can create a Vcard for selected m[...]

16 - 11 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 5 Type the name of the file, and then select Save . Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text ?[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 12 4 Select OK to import the data. 5 Type the name of the file, and then select Open . Setting Up a Cover Page Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog box by clicking . (See Sending a File as a PC-FAX Using the Facsimile Style , page 16-14.) The Brother PC-FAX Cov[...]

16 - 13 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) To You can enter information in each field. From You can enter information in each field. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want. Import BMP file You can insert a bitmap file, such as your company logo, in the co[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 14 Sending a File as a PC-FAX Using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK . The FAX Sending dialog box[...]

16 - 15 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 4 Enter the fax number by using any of the following methods: a. Enter the number using the dial pad. b. Click any of the 10 Speed Dial buttons. c. Click the Address Book button, and then select a Member or Group from the Address Book. 5 To include a cover page, click Cover Page On , and the[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 16 - 16 3 Select Brother PC-FAX as your printer, and then click OK . The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers. If you made a mistake entering a number, click the Clear b[...]

17 - 1 USING AUTOMATIC E-MAIL PRINTING 17 17 Using Automatic E-Mail Printing For Windows ® 95, 98, 98SE, Me only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Navigator ™ or MS Internet Mail, do not suppor[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 1 18 18 Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ Set Up Your USB-Equipped Apple ® Macintosh ® G3, G4 or iMac ™ or iBook ™ with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 To work with your MFC, your USB-Equipped Apple ® Macin[...]

18 - 2 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ To print the document: 3 From application software such as PaperPort ® , click File menu and select Page Setup . You can change the settings for Paper Size , Paper Thickness , Paper Source , Orientation , and Scaling , then click OK . 4 From application softwa[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 3 Sending a Fax from Your Macintosh ® Application You can send a fax directly from your Macintosh ® application using the following steps: 1 Create a document in a Macintosh application. 2 To begin the fax transmission, select Print from the File menu. The Prin[...]

18 - 4 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 4 Click Send Fax . The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers ; the right box will show the Destination Fax Numbers as you select them. 5 To address the fax, type a fax n[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 5 Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address . The Address Book dialog box app[...]

18 - 6 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ Adding a New Group You can set up a group of multiple recipients. 1 Click Group . The Group Setting dialog box appears. 2 In the Group Name field, type a name for your Group. 3 From the Stored Fax Numbers box select the recipients for your Group, and then click[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 7 Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® . This Macintosh ® TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use[...]

18 - 8 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ Accessing the Scanner Run your PaperPort ® software. You will see the PaperPort ® icon in the upper right hand corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source , then click the PaperPo[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 9 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specificatio[...]

18 - 10 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ Scanning Area Set the Size to one of the following: • Letter (8.5 × 11 inches) • A4 (210 × 297 mm) • Legal (8.5 × 14 inches) • A5 (148 × 210 mm) • B5 (182 × 257 mm) • Executive (7.25 × 10.5 inches) • Business Card (90 × 60 mm) • Custom ([...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 11 Miscellaneous Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “ average ” setting. You can set the brightness level by [...]

18 - 12 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ Perceptual Matching — All the colors of a given gamut are scaled proportionally to fit within another gamut. This intent pretty much maintain the balance between the colors in the image. This intent is the best choice for realistic images, such as scanned ph[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 18 - 13 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image[...]

19 - 1 IMPORTANT INFORMATION 19 19 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hangi[...]

IMPORTANT INFORMATION 19 - 2 If you experience trouble with your MFC-3100C, please contact a Brother Authorized Service Center for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunction[...]

19 - 3 IMPORTANT INFORMATION This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency ene[...]

IMPORTANT INFORMATION 19 - 4 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near w[...]

19 - 5 IMPORTANT INFORMATION Trademarks The brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 2000 Brother Industries, Ltd. All rights reserved. Windows, Windows NT, Microsoft, MS-DOS,[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 1 20 20 Troubleshooting and Routine Maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, your MFC often identifies the problem and displays an error message. The table below explains the most common error messages. You can corre[...]

20 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE INK EMPTY One or more of the ink cartridges are empty. The MFC will stop all print operations (such as printing copies, faxes and jobs from the PC). While memory is available, black and white faxes will be received into memory. If a sending machine has a color fax, the MFC ’ s “ handshake ” will [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 3 Document Jam If the original is jammed, follow the steps below. Original is jammed inside front of control panel. 1 Remove any paper from the ADF that is not jammed. 2 Pull the jammed original out toward the front of the MFC. 3 Press Stop/Exit . Original is jammed inside back of control panel. 1 Remove[...]

20 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the multi-purpose sheet feeder. 1 Remove any paper from the multi- purpose sheet feeder that is not jammed. 2 Pull up the jammed paper to remove it. Note If it is difficult to pull the jammed[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 5 Paper is jammed inside the MFC. 1 Open the control panel cover by lifting it toward you, and then lift the top cover toward the back. 2 Remove the jammed paper. 3 Close the control panel cover and top cover. Paper is jammed inside the front of the MFC. 1 Pull the paper toward you. Note If the jammed pa[...]

20 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is jammed inside the back of the MFC. If the paper rips, the pieces of paper may get stuck inside the back of the machine. 1 Remove any paper from the multi-purpose sheet feeder that is not jammed. 2 Open the Paper Jam Cover. 3 To loosen the paper, slide the Paper Width Guide to the widest positi[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 7 If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC, make a copy first . If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. If you have any other problems, visit us at: http://solutions.brother.co[...]

20 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE Transmission Verification Report says “ Result:NG ” There is probably temporary noise or static on the line. Try sending the fax again. If you send a PC FAX message and get “ Result:NG ” on the Transmission Verification Report, your MFC may be out of memory. To gain extra memory, you can turn o[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 9 Printing is slow. In the Quality/Color tab of the Print dialog box, select Auto in the Document section. True2Life is not working correctly. If the image data is not full color (such as 256 color) in your application, True2Life does not function. Please use at least 24 bit color data with the True2Life[...]

20 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to Improve Print Quality Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics on your printed pages. There are two print heads; each contains two print cartridges. You can clean either black and cyan, yellow and magenta or all four colors by using Ink .[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 11 Check the quality of the four color blocks in the sheet. (BLACK/CYAN/ YELLOW/MAGENTA). If the quality is OK for all colors, press 1 ( YES ) to go to STEP B –– OR –– If white horizontal lines appear in some color blocks below, press 2 ( NO ). The LCD will ask you if the print quality is OK for [...]

20 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE For 600 DPI, press the number of the test print that most closely matches the number 0 sample (1-8). For 1200 DPI, press the number of the test print that most closly matches the number 0 sample (1-8). 4 Repeat Steps 1 and 2 (in Print Quality Check ) to print another sample Print Quality Check Sheet a[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 13 Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. 1 First, remove all the ink cartridges and attach the white shipping cover. ( See Replacing the Ink Catridges , page 20-17[...]

20 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Caution Damage to your print head resulting from packing without the shipping cover will void your warranty. 7 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material. 8 Pack the printed materials in the original carton as shown below. Do not pack the use[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 15 9 Close the carton.[...]

20 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance Cleaning the Scanner Unplug the MFC, and then open the control panel cover. Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint- free cloth. Cleaning the MFC Printer Platen WARNING ■ Be sure to unplug the MFC from the AC power outl[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 17 Replacing the Ink Catridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge. When the counter detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD. The LCD shows you which color cartridges are l[...]

20 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 Hold the new ink cartridge as shown in the illustration, and then peel the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you. 8 Each color has its own correct position. Insert each new ink cartridge into the carriage. 9 After installing the ink c[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 19 Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. ■ DO NOT shake the ink cartridges, because the ink may spill when you take off the sealing tape. ■ If i[...]

S - 1 SPECIFICATIONS S S Specifications Product Description The MFC-3100C is a 5 in 1 Multi-Function Center: Color Printer, Color Copier (single copies), Color Scanner, Plain Paper Fax, and PC FAX (via your PC). Fax * “ Pages ” refers to the “ Brother Standard Chart No.1 ” (a typical business letter, Standard resolution, MMR code). Specific[...]

SPECIFICATIONS S - 2 Printer Printing Controller Speed Dial 40 stations Automatic Redial 3 times at 5 minute intervals Auto Answer 0, 1, 2, 3, 4 or 5 rings Communication Source Public switched telephone network Operating Environment 50 – 95 ° F (10 – 35 ° C) Best Print Quality 68 – 91 ° F (20 – 33 ° C) Power Source 120V AC 50/60Hz (USA,[...]

S - 3 SPECIFICATIONS Computer Requirements Print Media Paper Input Automatic loading from the Multi-Purpose Sheet Feeder ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes ■ Paper size: A4, Letter, Legal, A5, Executive, envelopes (COM-10, DL, C5, Monarch), Postcard, Index card. Width 3.5 – 8.5&q[...]

SPECIFICATIONS S - 4 Consumable Items Ink Black and 3 individual color ink cartridges separate from the two print heads. Service Life of Ink Cartridge Approximately 950 page/Black cartridge at 5% coverage with 600 × 150 dpi resolution (Draft). Approximately 450 page/Color cartridge at 5% coverage with 600 × 150 dpi resolution (Draft). Note These [...]

G - 1 GLOSSARY G Glossary ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic E-Mail Printing Software application that automatically prints incoming e-mail[...]

GLOSSARY G - 2 ECM (Error Correction Mode) Detects errors during fax transmission and resends the page(s) of the document that had an error. E-Mail Printing Software application that automatically retrieves your e-mail messages from your POP3 server and prints them on your MFC. extension phone A telephone on the fax number that is plugged into a se[...]

G - 3 GLOSSARY Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed Dial numbers. Photo mode A resolution setting that uses varying shades of gray for the best representation of photographs. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. printer alarm Audible alarm [...]

INDEX I - 1 Index A access codes, storing and dialing 8-4 accessories and supplies ii ADF (Automatic Document Feeder) 7-1 alternating displays 4-1 assembly 2-3 document wire extension 2-6 grounded 3-prong plug 2-4 loading paper 2-7 paper wire extension 2-5 plastic document support 2-5 plastic paper tray 2-6 automatic dialing 8-4 fax receive 6-1 fax[...]

I - 2 INDEX D date and time 5-2 Delayed Batch Transmission 7-8 Delayed Fax 7-7 dialing automatic fax redial 7-4 Groups 8-5 Search 8-4 Speed Dial numbers 8-4 document jam 20-3 size and resolution 7-1 drivers printer 13-1 TWAIN Compliant 15-4 Dual Access 7-4 E Easy Receive 6-3 ECM (Error Correction Mode) 1-6 entering text 5-3 envelopes 3-2, 3-3 error[...]

INDEX I - 3 J jack 2-13, 2-14 convert to RJ11 jack 2-14 EXT. jack external telephone 2-11 TAD (answering machine) 2-11 triplex adapter 2-14 L LCD (Liquid Crystal Display) 1-3, 4-1 M Macintosh ® G3, G4 or iMac ™ or iBook ™ 18-1 maintenance, routine 20-16 manual mode 6-1 transmission 7-3 memory storage 5-5 Menu mode 4-1 programming at-a-glance 4[...]

I - 4 INDEX R receive mode EXT.TEL/TAD 6-1 FAX ONLY 6-1 MANUAL 6-1 Redial/Pause 7-4, 8-6 Remote Fax Options 9-1 Reports 10-1 resolution fax (standard, Fine, SuperFine, Photo, color fax) S-1 setting for next fax 7-3 Ring Delay, setting 6-2 S Safety Instructions 19-4 Scanning into your PC 15-5 OCR 15-3 ScanSoft ™ PaperPort ® 15-1 Search, for store[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you[...]

R - 2 REMOTE RETRIEVAL ACCESS CARD Press Menu/Set , 2 , 5 , 3 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage on , press 6 . Turn Fax Storage off , press 7 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote [...]

EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE : The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does[...]

These machines are made for use in the USA and CANAD A only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatib le with the power a vailab le in f oreign countries. Using USA or CANAD A models o verseas is[...]