Brother MFC-440CN manual

USER’S GU IDE MFC -440C N MFC -660C N Version A[...]

If yo u need to c all Custo mer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nce: Model Number: MFC-440CN, MFC-660CN (Circle your model number ) Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l number is on the back of the unit. Re tain this U ser' s Guide wi th your sales r ecei[...]

i Approval Info rmation and Compil ation and Publication Notice THIS EQ UIP MENT IS D ESIG NED T O WORK W I TH A T WO WIRE ANAL OGUE PS TN LI NE FITT ED WIT H TH E A PPROPRIAT E CONNECT OR. APPROVAL INFORMA T ION Brother a dvises that t hi s product may n ot function correc tly in a country other t han whe r e it was original l y purchased, and doe[...]

ii EC Declaration of Conformity under the R & TTE Directi ve[...]

iii Tabl e of Co nten ts Section I Genera l 1 General Informat ion Usi ng the docume ntat i o n ... ..... .. .. ..... ..... .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. .. ..... ..... . 2 Symb ols and conven tions used in the d ocumentation .................................... 2 Access ing t he Soft ware User ’s G u ide and N[...]

iv 4 Securi ty fea tures TX Lock (MF C-440CN only) .. ..... .... ..... .. ... ..... .... ... .... ..... ... .... ..... .. ..... ..... .. ... .... ..... 27 Setting and changing the TX Lock passwo rd ...................... .......................... 27 Tu rning th e T X Lock o n /o ff ... .... ..... ..... .. ..... ..... .. ..... ..... .. ..... .... .[...]

v Addi t ional receiving operations ............................. ............................................... 44 Prin tin g a r educed i nco ming f ax ....... ..... .. ... .... ..... ... .... ..... .. ..... ..... .. ..... ..... .. .. .. 44 Receiv ing faxes into memory .. .... ..... ... .... ..... .. ..... ..... .. ... .... ..... .. ..... ..... [...]

vi 9 Digital TAD (MFC-660CN only) TAD-Mode fo r internal T AD ................. ..................... .......................... ................. 63 Set tin g up the TAD ..... ... .... ..... .. ... .... ..... ... .... ..... .. ..... ..... .. ... .... ..... .. ..... ..... .. .....63 Outgoi ng message (OGM) . ...... .................................[...]

vii 12 Pollin g Pol ling over vie w ... .. ..... ..... .. ..... .... ... .. ..... ..... .. ..... .... ... ..... .... ... .. ..... .... ... ..... .... ... .. .... 79 Pol ling rece ive ..... .... ... ..... .... ... .... ..... .. ..... ..... .. ... .... ..... ... .... ..... .. ..... ..... .. ... .... ..... .. .. 79 Setup to recei ve pol ling .... ....[...]

viii Prin t Image s... ..... ..... .. .. ..... ..... .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. ..... .... ... .. ..... ..... .. 94 Vie w P hoto (s) .... .... ..... ... .... ..... .. ... .... ..... ... .... ..... .. ... ..... .... ... .... ..... .. ..... ..... .. ... .. 94 Print Index (Thumbnails ) ...........................[...]

ix Section VI Appendixe s A S afe ty a nd Leg al Choosi ng a locat ion .... ..... .... ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... .. ..... ..... .. ..... .... 110 To use the mach ine sa fel y . ..... .... ... .... ..... ... .. ..... .... ... ..... .... ... .... ..... .. ..... ..... .. ... .... 11 1 Import ant s afety instr[...]

x D Speci fication s Genera l ... ..... .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. ..... .... ... .. ..... ..... .. ..... .... ... ..... .... ... 157 Prin t medi a . .... ... .... ..... .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... 159 Fax ... ..... ..... .. .. [...]

Section I Genera l I General Information 2 Loading documents and pa per 8 General setup 20 Security features 27[...]

2 1 Using the documen tation 1 Thank y ou for bu y ing a Brother m achine! Reading the docu m entation will help you make the mos t of your machine. Sy mbo l s and co nv enti ons used in th e docu men tatio n 1 The f ol lowing symbols an d conventions are used throughou t t he documentat ion. Acce ssi ng the Software Us er’s Gui de and N etwork U[...]

General Informat ion 3 1 c If the l an guage scr een appears , click your languag e. The CD-RO M main menu w ill appear. Note If this window does not appear, use W i ndow s ® E xplorer to run the s e tup.exe program fro m the root directory of the Brother CD-ROM . d Cli ck User’s Guide . How to find Scanning ins tructions 1 There are several way[...]

Chapter 1 4 Control panel overv iew 1 MFC-440 CN 1 MFC-660 CN 1 Note Most of the illustrations in t his User’s Guide show the MFC-440CN. 13 4 5 6 2 9 7 8 13 4 5 6 2 98 10 12 13 11 7[...]

General Informat ion 5 1 1D i a l P a d Use these keys to dia l telep hone and fax numbers and as a keybo ard for enter ing infor mation i nto the machi ne. The # key le ts you tempor ar i ly swi t ch the dialli ng mode during a te lephone cal l fro m Pulse to Tone . 2 Fax and tel ephon e k eys  Search/Spe ed Dial (M FC-440CN) Lets you lo ok up [...]

Chapter 1 6 9 Ink Mana gement Lets you cl ean the pri nt head, ch eck the pri nt quali ty, and che ck t he av ailab le ink vol ume. 10 Fax Preview (MFC-660CN only) Lets you previ ew inc oming faxes on the LCD. 11 TAD keys (MFC - 660CN only):  On/Off Turns the Telephone Answer ing Device (TAD) on or off. It wi ll also f l a sh if you have new mes[...]

General Informat ion 7 1 Bas ic Oper ati ons 1 The following steps show how to cha nge a setting in the machine. In this exampl e t he Mode Timer s etti ng i s c hanged from 2 minutes to 30 se c onds . a Pr ess Me nu . b Pr ess a or b to choos e General Setup . Pr ess OK . c Pr ess a or b to choos e Mode Timer . Pr ess OK . d Pr ess a or b to choos[...]

8 2 Loading docum ents 2 You can send a fax, m ake copies, and scan from the ADF (aut omatic do c u ment fee der) and f rom the sc anner glas s . Using t h e ADF 2 The A DF can h old up to 10 pages and feeds each sheet individu al ly. Use standard 80 g/m 2 (20 l b) paper and always fan the pages bef ore putti ng them in the ADF. Recommended envir o[...]

Loading doc uments a nd paper 9 2 How t o l oad d ocu men t s 2 Note To use the sc a nner glass, th e ADF m ust be em pty. a Lift the doc um ent cover. b Using the documen t guidelines on the left, center t he docu m ent face down on the scanne r glass. c Close the document cover. CAUTION If yo u are scanning a book or thick document , DO NOT slam [...]

Chapter 2 10 Acceptabl e paper and other med ia 2 The print quality can be affected by the type of p aper you use in the m achine. To ge t the be s t pri nt qua l ity for t he settings you have chos en, always set the Pap er T ype to mat ch the t ype of paper y ou lo ad. You can use plain p aper, i n k j et paper (coated paper), glo ssy paper, t ra[...]

Loading doc uments a nd paper 11 2 Improper S etup DO NOT use the following kinds of paper: • Damaged, c u rled, wri nkled, or irregularly shape d paper 1 2 m m ( 0.08 in. ) or l onge r • Extremely shiny or highly t extured paper • Paper already printed on by a printer • Paper that cannot be arranged uniformly when stacked • Paper made wi[...]

Chapter 2 12 Ch oosi ng t he r ight me dia 2 Paper t ype and size f o r each ope ration 2 Paper Type Paper Si ze Usage Fax Copy Photo Capture Printer Cut Sheet Letter 216 × 279 mm ( 8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 m m ( 8.3 × 1 1.7 i n.) Ye s Yes Yes Y es Legal 216 × 356 mm (8 1/ 2 × 14 in. ) Yes Yes – Yes Executi ve 184 × 267[...]

Loading doc uments a nd paper 13 2 Paper weight , thicknes s and capaci t y 2 1 Up to 50 s heet s for Le ga l size paper 80 g/ m 2 (20 lb) . Up to 100 sh eets of 8 0 g/m 2 (2 0 l b) pape r. 2 For Ph oto 10 × 15 c m and P hoto L pa per, u se the phot o pape r tra y. (Se e Lo adin g phot o pap er on page 17 .) Paper T ype Weight Th ickness No . of s[...]

Chapter 2 14 Loading pape r , envelop es and ot her media 2 Load ing pape r and othe r medi a 2 Note To print on Photo L or 10 × 15 cm paper, please s ee Loa ding photo paper on pag e 17. a Pull the paper tray c o mpletely out of the machine. If the paper support flap is open, close it and lift t h e ou t pu t paper t ray cover (1). b Press and sl[...]

Loading doc uments a nd paper 15 2 Note W hen you u s e Leg al size pa per, press and h old the un iversal guide release button as you slide ou t the front of the paper t ray. e Gently ad j ust the p aper side guides with both hands and the pape r len gt h gui de to the paper. Make s ure the pa per side gu ides touch the sid es of the paper. Note B[...]

Chapter 2 16 Loa ding env elope s, post car ds a nd phot o p aper 2 Loading e nvelopes 2  Use envelopes that weigh from 7 5 to 95 g/m 2 ( 20 to 25 lb).  Som e envelopes need margin settings to be set in the application. Make sure you do a te st pr int f irs t. CAUTION Do not use any of the following types of envelopes, as they will cause pape[...]

Loading doc uments a nd paper 17 2 If y ou have p robl ems when printi ng o n envel o pes, try the following suggesti o ns: 2 a Open t he envelop e flap. b Make s ure the op en flap is either to th e side of t he envelope or to t he back edge of the envelope whe n printing. c Adjust t he size an d margin in your application. Loading phot o paper 2 [...]

Chapter 2 18 d When yo u have finished printing photos return the phot o paper tray to the n ormal printing position. Press the photo paper tray release button with your l eft thumb and pull the photo p aper tray forward until it clicks. Rem ovi ng sm all p ri nts fr om the mach i ne 2 When the mac hine ej ects small pape r ont o the o ut put paper[...]

Loading doc uments a nd paper 19 2 Pri ntab l e ar ea 2 The printable area depe nds on the settings in the application you are using. The figures below show the unprin t able a reas on cut sh eet pap er and e nv e l opes. T he mac hi ne can only print in t he shad ed areas whe n the B orderl ess p r int f eat ur e i s available and t urn ed on. Not[...]

20 3 Power Save m ode 3 When t he mac hi ne i s i dle, you can put t he machine into Power Save mode by pres sing the Power S ave ke y. You ca n still re ceive telephone calls in Power Save mode. For further information on receiving faxes in t he power sav e condition, please see th e t able on O n/O ff s ett ing on page 21. T he delayed faxes t ha[...]

General setup 21 3 1 You ca nn ot r ece ive a fa x with Mono Start or Colour Start . 2 Y ou ca n rec eive tele phon e ca lls b y lift ing th e ha ndse t (MF C-6 60CN only) . 3 MF C-4 40CN only 4 MF C-6 60CN only 5 ( MFC- 440CN only ) You ca nnot re ceiv e a f ax auto matica l l y even if you hav e set the r eceiv e mode to Fax/Tel . 6 S et befo re [...]

Chapter 3 22 Paper setti ngs 3 Pape r Ty pe 3 To get t he best print quality, set the machin e for the type of p aper you are using. a Pre ss Men u . b Pre ss a or b to choose General Setup . Pre ss OK . c Pre ss a or b to choose Paper Type . Pre ss OK . d Pre ss a or b to choose Pla in Paper , Inkjet Paper , Brother P hoto , Other Photo or Transpa[...]

General setup 23 3 Volume Setti ngs 3 Ring Volume 3 Y ou c an c hoose a rang e of rin g vo lume levels , fr om High to Off . W hi le in F a x m ode , press d or c to a djus t th e vol ume le ve l. The LCD sh ows t he current setting, and each key pre s s wi ll change the vo l ume to the next level. The ma chine will k eep t h e new set t ing unt il[...]

Chapter 3 24 Sp eaker V olume 3 You can choos e a range of speaker v ol ume le vel s, fr om High to Off . a Pre ss Men u . b Pre ss a or b to choose General Setup . Pre ss OK . c Pre ss a or b to choose Volume . Pre ss OK . d Pre ss a or b to choose Speaker . Pre ss OK . e Pre ss a or b to choose Low , Med , High or Off . Pre ss OK . f Pre ss Sto p[...]

General setup 25 3 LCD display 3 LCD Con t rast 3 You can adjust the LCD contrast for a sharper and m ore vivid display. If you are hav i ng difficulty rea ding the LC D, try ch angi ng t he contrast setting. a Pr ess Me nu . b Pr ess a or b to choos e General Setup . Pr ess OK . c Pr ess a or b to choos e LCD Settings . Pr ess OK . d Pr ess a or b[...]

Chapter 3 26 Se tti ng t he Of f Ti mer 3 You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine c an pri nt, scan and receive faxes and v oic e ca l ls when the L CD i s off. a Pre ss Men u . b Pre ss a or b to choose General Setup . Pre ss OK . c Pre ss a or b to choose LCD Settings . Pre ss OK[...]

27 4 4 TX Lock (MFC-44 0 CN only) 4 TX Lock l ets you prevent unauth ori zed access t o the mach ine. W hi le TX Lock is On, the following operation s are available:  Re ce iv ing faxe s  Fax forwarding (if Fax Forwarding was already On)  Remote retrieval (if F ax Storage was already On)  PC Fax Re ceive (if PC Fa x Recei ve was already[...]

Chapter 4 28 Turni ng th e TX Loc k on/of f Turning TX Lock on 4 a Pre ss Men u . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Miscellaneous . Pre ss OK . d Pre ss a or b to choose TX Lock . Pre ss OK . e Pre ss a or b to choose Set TX Lock . Pre ss OK . f Enter the regis tered 4-digit password. Pre ss OK . The machine goes[...]

Securi ty f eat ures 29 4 Sett ing an d cha nging the memory secu rity password 4 Set ting a p ass word fo r the fir st time 4 Note • If you forget the M emory Security pas s wo rd, please call your Brother dealer for s e r vice. • If yo u have already set the passw ord, you will not need to set it ag ain. a Pr ess Me nu . b Pr ess a or b to ch[...]

Chapter 4 30 Turni ng the me mor y sec urit y on /off 4 Turning on t he memory sec urity lock 4 a Pre ss Men u . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Miscellaneous . Pre ss OK . d Pre ss a or b to choose Mem Security . Pre ss OK . e Pre ss a or b to choose Set Security . Pre ss OK . f Enter the regis tered 4-digit p[...]

Section I I Fax II Sending a fax 32 Receiving a Fax 40 Telephone and External d evices 46 Dialling and storing numbers 55 Digital TAD (MFC-660CN onl y) 63 Advanced fax operations (Monochrome only ) 67 Printing Reports 77 Polling 79[...]

32 5 Entering Fa x mode 5 When y ou wan t to s end a f ax, or change f ax send or receive settings, press the ( Fax ) key to illu minate it in green. The L CD shows: Press a or b to scroll t hrough the Fax key option s . S ome func t ions are only available when s ending monochrome faxes.  Fax Resolution ( S ee page 35.)  Contrast (S ee pag e[...]

Sending a fa x 33 5 Faxi ng fro m th e s cann er glas s 5 You can us e the s canner glass to fax pages of a book on e at a time. The documents can be up to letter or A4 s i ze. You cannot s e nd mul t iple pages for colour faxes. Note Sin c e you can only s can one pag e at a time, it i s easier to use t he ADF if you are sen ding a m ultiple page [...]

Chapter 5 34 Broadcastin g (M ono chr om e on ly ) 5 Broadcas ting i s whe n t he sa m e fax m ess age is automatical l y sent to more than one fax number. Y ou can include G r oups , S peed-Dial numbers and up to 50 manuall y dialled numbers in the same broadc ast . After the broadcast is finished, a Broadcast Rep ort w ill be print ed. a Pre ss ([...]

Sending a fa x 35 5 Additional s ending operations 5 Se ndi ng fax es usi ng mu ltipl e sett ing s 5 W hen you s end a fax you can c h oose a ny combin at ion o f these s ett ings: resolution, contrast, overse as mode, delayed fax timer, p olling tr ansmissi on and re al t ime transm ission. a Pr ess ( Fa x ). The LCD shows: b Pr ess a or b t o cho[...]

Chapter 5 36 Note You can choos e f our di fferent resolution settings f or monoch r o me fax es and two for col our . If you c h oose S.Fine or Photo an d t hen use the Co lo ur S ta rt ke y to se nd a fa x, the machi ne w ill send the fa x u sing the Fine setting. Du al acces s (M onoc h ro me o nly) 5 You can d ial a number and st art scanni ng [...]

Sending a fa x 37 5 Over sea s Mode 5 If you are having difficulty sending a fax overseas du e to possible interference on the phone line , we recomm end t h at y ou t urn on the Overseas m ode. After you send a fax using t hi s f eature, t he f eature will turn its el f of f. a Pr ess ( Fa x ). b Load your docum ent . c Pr ess a or b to choos e Ov[...]

Chapter 5 38 f When you have finished, press Sto p/ Exit . Set ting your c hange s as a ne w de fault 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Si ze you use most o f ten by set t ing them a s default. These set tings will st ay unt il you c han ge the m aga in. a Pre ss ( Fax ). b Pre ss a or b t o choos[...]

Sending a fa x 39 5 Se ndin g a f ax at the e n d o f a con ver satio n (MFC -660 CN only ) 5 At the end of a conversation you can send a fax to the other party before you both hang up. a A s k the ot her pa rty to wa it fo r fax to nes (beeps) and then to press the Start or Send key before hangi ng u p. b Pr ess ( Fa x ). c Load your docum ent . d[...]

40 6 Rece ive modes 6 You m ust choose a receive mode depen di ng on th e external devices an d t elephon e serv ic es y ou have on your line. Ch oosi ng t he Re ceiv e Mo de 6 By defau lt, y our m achine will auto matica lly r eceive any faxes that are s e nt to it . T he di agra m belo w will help you choose the correct mode. For more detailed in[...]

Re c eiv ing a Fax 41 6 To set a receive m ode f o llow the instructions bel ow . a Pr ess Me nu . b Pr ess a or b to choos e Initial Setup . Pr ess OK . c Pr ess a or b to choos e Receive Mode . Pr ess OK . d Pr ess a or b to choos e Fax Only , Fax/Tel , External TAD (MFC-440CN only) or Manual . Pr ess OK . e Pr ess Sto p/ Exi t . T he LCD w ill d[...]

Chapter 6 42 TAD ( M FC-6 6 0CN only) 6 TAD helps you automatically mana ge incomin g calls, by recogn ising whether they are fax or voice cal ls and dealing with th em in one of the f ol lowing ways :  Faxes will be auto matical ly recei ved.  Voice calle r s can r eco r d a messag e. To se t up t h e T AD mo de se e p age 6 3. External TAD [...]

Re c eiv ing a Fax 43 6 F/T R ing T i m e (Fa x/Tel mode o nly) 6 If you set th e Receive Mode to Fax/Tel , you need to decide how lon g the m achine will signal you with its special p s e udo/double-ring when y ou have a voice c a l l. If it's a fax call, the mach ine recei ves the fax. This pseudo/ double-ring happens after the initial ri ng[...]

Chapter 6 44 c Pre ss a or b to choose Setup Receive . Pre ss OK . d Pre ss a or b to choose Fax Detect . Pre ss OK . e Pre ss a or b to choose On , Semi (or Off ). Pre ss OK . f Pre ss Sto p/ Exit . Additional re cei ving operations 6 Prin ting a re du ced i ncomi ng fa x 6 If yo u choose On , the mac hi ne autom at ically reduces each pa ge of an[...]

Re c eiv ing a Fax 45 6 Re ceivi ng faxe s int o memo ry 6 This f eature is only available for monochrom e faxes. As soon as the paper t ray become s em pty during fax reception, the LCD shows No Paper Fed ; put some paper in t h e pap er tray. (See Loading paper an d other medi a on page 14. ) If you are unab le t o put paper i n the paper tray th[...]

46 7 Voice ope rations 7 Voice calls can be made either with the hands et , the spea ker phone , an ex tension or external telephon e, by dialling m anually, or by using Quick-Dia l n um bers. Maki ng a t ele phone call (MF C-6 60CN only ) 7 a To sta rt a voice call , choose one of th e options b el ow:  Pick up the handset.  Pre ss Speake r [...]

Telephon e a nd External devi ces 47 7 Fax/ Tel mode 7 W hen the mac hi ne i s i n Fax/ Tel mode, i t will use the F/T Ring Time (pseudo/doub le- ringing) to alert you to pick up a voice call. If you are at t h e m achine, you can lift t he hands et (MFC-660CN on ly) or press Sp eaker Phone (MFC-660CN only) to ans wer . If you are at an external te[...]

Chapter 7 48 You can print a list of the Cal l er ID information received by your machine. (See Printing Caller ID List on page 48.) Note Caller ID servic e v ari es with d if ferent carriers. Cal l your l ocal teleph one company t o find out about the kind of service available in your area. Sett ing the Ca ller ID to On 7 If you have Caller I D on[...]

Telephon e a nd External devi ces 49 7 g After p r i nt ing has finished, pres s St op/Exi t . Sett i n g the Ph one Li ne Type 7 If you are connecting the mac hi ne to a li ne that fe atur es PBX or ISDN to send and receive f axes, it i s also necessary t o c ha nge the Phone Line Type acc ordi ngly b y comple t ing t he following st eps. a Pr ess[...]

Chapter 7 50 To enable the machi ne to wor k with B T Call S ign (With y our exte rnal phone only) 7 a Pre ss Men u . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Miscellaneous . Pre ss OK . d Pre ss a or b to choose BT Call Sign . Pre ss OK . The LCD shows the current setti ng of t his fea tur e. e Pre ss a or b to choose [...]

Telephon e a nd External devi ces 51 7 Improper S etup Do not connect a TAD elsew here on the same ph one line. Connect i ons 7 The external TA D must be connected as sho wn i n th e pr evious illu strat ion. a Set your external TAD to o ne o r two rings. (The m achine's Ring Delay set t ing does not apply.) b Record t he out going message on [...]

Chapter 7 52 Extern al an d extensi on phones 7 Co nnec ting an e xter nal o r e xtens ion t el epho ne 7 You can connec t a separate telephone to your mac hi ne as sho wn in the diagram below. 1 Extensi on t elephone 2 External telephon e When y ou are using a n external or extensio n phone, the LCD shows Telephone (MFC-440 CN only) or Ext. Tel in[...]

Telephon e a nd External devi ces 53 7 This new connec t ion configuration ca n be arran ged by c ontacting BT, Kingston upon Hull Te lec ommun icat ions , your PBX main t ainer or a qualifi e d telep hone installat i on company as appropriate. Simpl y explained , t he extension telepho ne c ircuit shou l d be terminated on a normal modular plug (B[...]

Chapter 7 54 a Pre ss Men u . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Setup Receive . Pre ss OK . d Pre ss a or b to choose Remote Codes . Pre ss OK . e Pre ss a or b to choose On (or Off ). Pre ss OK . f E nte r t he n ew Fa x R ece iv e Co de. Pre ss OK . g Enter the new Telephone Answe r Code. Pre ss OK . h Pre ss S[...]

55 8 8 How to Dial 8 Man ual dia lling 8 Press all of th e digits of t he fax or telephone num ber . Sp eed- Diallin g 8 a Pr ess Search/Sp eed Dial . MFC- 4 40CN 8 MFC- 6 60CN 8 You c an al s o choose Speed-Dial by pressing ( Fax ). b Press the two-digit Speed-Dial number. (See Storing S peed-Di al numbers o n page 57.) c If you have two num bers [...]

Chapter 8 56 Fax R e dial 8 If yo u are sending a f ax manually and the line i s bu sy , pr es s R ed ial/Paus e , and then press Mono S tart or Co lour Start to try a gain. If you want to make a second call to a number you recently dialled, you can press Re di al /P au se and choos e one of t he l ast 30 numbers from t he Outgoing Call List. Re di[...]

Dial ling and s toring n umbers 57 8 Calle r ID h istory (M F C-66 0CN on ly) (Fo r U.K. a n d Ir eland only ) 8 This feature requires the Caller ID subscriber service offered by man y local telephone compani es. (See Caller I D (MFC-660CN only) (For U. K. and Ireland only) on pa ge 47.) The last 30 numbers of phone c al ls or faxes you received wi[...]

Chapter 8 58 f Do one o f the following:  Enter the name (up to 16 c haract ers) using the dial pad. Pre ss OK . (To help you enter l etters, see En teri ng Te xt on page 156. )  To store the numb er w ithout a name, press OK . g Enter the fax or telephone num ber (up to 20 digits). Pre ss OK . h Do one o f the following:  Enter the second[...]

Dial ling and s toring n umbers 59 8 f Do one of the following:  Enter the name (up t o 16 characters) using the dial pad. Press OK . (To help you enter letters, see Entering Text on pag e 156.)  To store the num ber without a name, press OK . g Pr ess OK to conf irm the fax or telephon e number. h Do one of the following:  Enter t he seco[...]

Chapter 8 60 Sett ing up gro ups for br oadc asting 8 Groups , which c an be stored in a Speed-Dial location, al low you to send the sa m e f ax mess age t o many fax numbers by pressing only Search/Sp eed Dial , the two-digit location and Mon o Start . First, you 'l l need to store ea c h f ax numbe r in a Speed-Dial location . Then you can i[...]

Dial ling and s toring n umbers 61 8 g Enter t he new name (up to 16 characters) using the dial pad. Pr ess OK . (See Entering Te x t on page 156. F or example, t ype NEW CL I ENTS.) h Pr ess a or b to choos e Complete . Pr ess OK . i Pr ess Sto p/ Exi t . Deleting a Group 8 a Pr ess Me nu . b Pr ess a or b to choos e Fax . Pr ess OK . c Pr ess a o[...]

Chapter 8 62 Com b inin g Quick -Dial numbe rs 8 Som et i mes you may want to choose from several l ong di s tance carriers when you make a call. Rates may vary depending on the time and destination. T o t ake advantage of low ra t es, you can s tore the access c odes or long-distance carriers and credit card numbers as S peed-Dial numbers. You can[...]

63 9 9 TAD-Mode for internal TAD 9 T he TAD f eatu re will st ore up t o 99 inco ming voice or f ax mess ages. Mess ages are stored in the order in which they are r e ceived. Voi c e mess ages can be up t o 3 minutes in lengt h, and can also be picked up remotely (see Using your Remote Access Code o n p age 73). The num ber of messages you can stor[...]

Chapter 9 64 f Pre ss a or b to choose Playing OGM . Pre ss OK . Adjust th e volume by pressing V olum e d or c . g Pre ss Sto p/ Exit . Erasing y our OGM 9 a Pre ss Men u . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Setup TAD . Pre ss OK . d Pre ss a or b to choose OGM . Pre ss OK . e Pre ss a or b to ch oose TAD Message[...]

Digital TAD ( MFC- 660CN only) 65 9 Er asing i ncom ing messag es 9 To e rase voic e me ssage s in div idua lly 9 a Pr ess Play/Record . The m achine will sou nd a two second beep and begins m essage pl ayba c k. Each m essage is prec eded by on e long beep, and followed by two short beeps. b To erase a specific message, press Erase/M u te im m edi[...]

Chapter 9 66 Set ting to ll sav er 9 When th e t oll saver f eat u re is on, the machi ne will ans wer after two r ings i f you do hav e voice o r fax messages, and after four rings if you do not have any messag es. This wa y , when you cal l you r machine f or rem ote r etrie val, if it ring s thr ee tim es, you have n o messages and c an hang up [...]

67 10 10 Yo u can on l y u se one advanced fax oper ati on at a ti m e:  Fax Fo rw a rd i ng  Fax S torage  Fax P review (M F C-660C N on ly)  PC Fax Re ceive  Of f You can chan ge your selection at any tim e. I f rec eive d fax es a re s till in th e mac hine ’s mem ory when you chan ge the a dvanced fax oper at ions, a question w[...]

Chapter 1 0 68 Fax Storage 10 If y ou choose F ax Storage, y our mac hi ne stores the received fax in the memory. You will be a ble to retrieve f ax messages from another location using t he r e mote retrieval comma nds. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a Pre ss Men u . b Pre ss a or b to choo[...]

Advanced f ax operations ( M onochrome only) 69 10 How to p r evie w a fa x 10 W hen you receive a fax, you wil l see t he pop- up message on the LCD. (F or example: New Fax(es):02 ) a Pr ess Fax Preview . You c an see the n ew fax list. Note You can also see you r old f ax list by pr ess ing l . Pr ess # to go back t o your n ew fa x lis t. b Pr e[...]

Chapter 1 0 70 PC Fax Rece ive 10 If you turn on t he PC-Fa x Rec ei ve featu r e you r ma chin e will sto re re ceive d f axes in mem ory and s end them to your P C autom aticall y. You can then use your PC to view and store these faxes. Even if y ou have turned of f your PC (at night or at the week end, for exa m ple), y our machine will receive [...]

Advanced f ax operations ( M onochrome only) 71 10 Cha nging the de sti natio n PC 10 a Pr ess Me nu . b Pr ess a or b to choos e Fax . Pr ess OK . c Pr ess a or b to choos e Advanced Fax Operation . Pr ess OK . d Pr ess a or b to choos e Forward/Store . Pr ess OK . e Pr ess a or b to choos e PC Fax Receive . Pr ess OK . f Pr ess a or b to choos e [...]

Chapter 1 0 72 Changing Adv anced Fax O peratio ns 10 If received faxes are left i n your machine's mem ory whe n you change the Advanced Fax Operations , the LCD will ask you one of the following quest ions:  Erase All Doc? Yes i Press 1 No i Press 2  Print All Fax? Yes i Press 1 No i Press 2 • If you press 1 , f axes in th e me mory [...]

Advanced f ax operations ( M onochrome only) 73 10 Note You c an c hange your code at any time by e nter in g a new on e . If you wa nt to ma ke you r c ode i nactive, press Clea r /Back in step e to res tore the i nactive s etting (--- l ) and pres s OK . Us ing your R emote Ac cess Code 10 a Dial your fa x number from a touch tone telephone or an[...]

Chapter 1 0 74 Rem ote Fax c ommand s 10 Follow the com m ands be l ow to access features when you are away f r o m the machine. When y ou call the machi ne and enter your remote ac cess code (3 digits followed by l ), the syst em will g ive two short beeps and you must en ter a rem ote command. Remote c ommands Operati on detai ls 91 Pl ayi n g Vo[...]

Advanced f ax operations ( M onochrome only) 75 10 97 Check the recei vi ng stat us (MFC-440CN onl y) 1 Fa x You can ch eck whet her y our machine has r eceived a ny faxes. If ye s, y ou will hear one l ong beep. If no, you wi ll he ar three sh ort beeps. 97 Check the recei vi ng stat us (MFC - 660CN on ly) 1 Fa x You can ch eck whet her y our mach[...]

Chapter 1 0 76 Ret ri e ving fax me ss a ges 10 You can call your machine from any tou c h tone ph one and have your f ax messages sent to a mac hi ne. a Dial your fax number. b When your machine answ ers, enter your remot e access c o de (3 dig it s followed by l ) at once . If you hear one long beep, you have messages . c When you hear two short [...]

77 11 11 Fax reports 11 You need t o s et up the Transmission Verification Report and Jour nal Period using the Men u keys. Tr ansmis sion Ver ificat ion Report 11 You can use the Tran s mission Verification Report as proof that you sent a fax. This report lists the t i me and date of transmission and whet her the transm i ssion wa s successful (OK[...]

Chapter 1 1 78 f Enter the time to start pri nting in 24-hour for ma t. Pre ss OK . (For example: enter 19:45 for 7:45 PM . ) g Pre ss Sto p/ Exit . Reports 11 The f ol lowing reports are av ai lable:  XMIT Verify Prints a Transmission Verification Report for your last transmis s i on.  Help List A h elp list about how to qu ick ly program yo[...]

79 12 12 Polling ove rview 12 Pol l ing lets you s et up y o ur machine so ot her people can rec ei ve faxes from you, but they pay for the call. I t also lets you call somebody else’s f ax machi ne and r e ceive a fax from i t, so you pay for the call. The polling f eature needs to be set up o n both machines for t hi s to work. Not all fax mach[...]

Chapter 1 2 80 Set up t o r ecei ve delay ed pol ling 12 Del ayed p ollin g lets y ou set the ma chine t o begin pol li ng rece i ve at a later t i me. You c an only set up one del ayed polling o peration. a Pre ss ( Fax ). b Pre ss a or b to choose Polling RX . Pre ss OK . c Pre ss a or b to choose Timer . Pre ss OK . d Enter the t i me (i n 24-ho[...]

Po lling 81 12 Polled trans m it (Monochrom e on ly) 12 Pol l ed transm it lets you s et up your m achine to wait with a document so another fax ma chin e can call and ret rieve it. The docum ent wi ll be stored and can be retrieved by any other fax machine unt i l you delete it f rom the memory . (See C hec ki ng and c ancelling waiting jobs on pa[...]

Chapter 1 2 82[...]

Section II I Copy III Making copies 84[...]

84 13 How to c opy 13 Ente ring Copy mo de 13 When y ou wan t to mak e a copy, pres s ( Copy ) to illu minate it in green. The L CD shows: 1 No of Copies You can enter the number of copi es you want by using t he dial pad. Press a or b to s cro ll thr ou gh th e Copy ke y option s .  Quality (S ee pag e 8 5. )  Enlarge/Reduce ( S ee page 85.)[...]

Making cop ies 85 13 Copy setting s 13 You can change the copy settings temporarily for the next copy. T he ma ch ine retu rns to i ts d efau lt s et ting s after 60 s eco nds, or if t he Mode Timer ret urns the machine to Fax mode. (See Mode Time r on pa ge 21.) If y ou have finished c hoos i ng se t tings, press Mono St ar t or Co l our Start . I[...]

Chapter 1 3 86 f If you do not wa nt t o change a dditional settings, press Mono S tart or Colour Start . Note Page Layout Options are not available with Enlarge/Reduce . Mak ing N in 1 copies or a pos ter ( page la yout ) 13 The N in 1 copy feature can he l p yo u save paper by letting you copy t wo or four page s onto one printed page. You can al[...]

Making cop ies 87 13 Place you r d ocumen t face do wn in the di rec ti on s hown bel ow .  2 in 1 (P )  2 in 1 (L )  4 in 1 (P )  4 in 1 (L )  Po ster ( 3 x 3) You can ma k e a poster size copy of a photo graph. So rtin g copi es using the AD F 13 You can sort multiple copies. Page s will be stack ed in the order 123, 123, 123, and [...]

Chapter 1 3 88 f If you do not wa nt t o change a dditional settings, press Mono S tart or Colour Start . Colour Sa turation 13 a Pre ss ( Copy ). b Load your docume nt . c Enter the number of copies you want. d Pre ss a or b to choose Color Adjust . Pre ss OK . e Pre ss a or b to c h oose Red , Green or Blue . Pre ss OK . f Pre ss c t o increase t[...]

Making cop ies 89 13 Se tting you r chan ges a s a new de f ault 13 You c an s ave the copy set t ings fo r Quality , Paper Type , Brightness , Contrast and Color Adjust that you use most often by setting the m as default. These settings will stay un til you change them again. a Pr ess ( Co py ). b Pr ess a or b t o choose your new set ting. Pr ess[...]

Chapter 1 3 90[...]

Sectio n IV Direc t Photo Printi ng IV Printing photos from a mem ory card 92 Printing photos from a cam era with PictBridge 103[...]

92 14 PhotoCapture Cente r ™ Operatio ns 14 Pr intin g from a mem ory card wi thout a PC 14 Even if y our machine i s not connected to your comput er, you can print photos directly f rom digital cam era media. (S ee Pri nt Ima ges on page 94 .) Sca nning to a me mory card wi thout a PC 14 You can scan documents an d save t h em directly to a memo[...]

Print ing phot os from a memory car d 93 14  The im age f ile extension must be . J P G (Othe r im age fil e extensions like .J PEG , .TI F, .G I F an d so on will not b e recog ni zed).  Pho t oCapture Cent er™ printing wi t hou t using a P C must b e performed separa t ely from P hotoCapture Center™ opera t ions using the PC. (Sim ul ta[...]

Chapter 1 4 94 CAUTION DO NOT unpl ug t he power c ord or remove the media card from the media drive (slot) while the machi ne i s reading or writing to the card ( the Phot oCa pt ure key is blink ing) . You will lose your data or damage the card . The m achine can only read on e media card at a ti m e s o do not put m ore than on e card i n a slot[...]

Print ing phot os from a memory car d 95 14 Pr int I n dex (Th umbna ils) 14 Th e P ho t oCap tur e Ce nte r™ as sign s numb ers for i mage s (such as No.1, No.2, No.3, a nd so on). The PhotoCaptu r e Center™ d oes no t recog ni ze a ny other num bers or file names that y our digital cam era or PC has u s e d to ident i fy the pictures. You can[...]

Chapter 1 4 96 e Repeat st ep d until you have entere d all t he imag e nu mbers that you want to print. Note You can ent er a ll t he numbers at one time by using the l key for a comma or the # key f or a h yphen. F or example, E nt er 1 , l , 3 , l , 6 to print i m ages No.1, No.3 and No.6 . Enter 1 , # , 5 to print i mages No.1 to No.5. f After [...]

Print ing phot os from a memory car d 97 14 PhotoCapture Cen ter™ print settin gs 14 You can change th e p rint setti ngs temporarily for the next p ri nt. The ma c hine returns to its defau l t settings after 180 seconds, or i f the Mode Timer returns the machin e t o F ax mode. (See Mode Timer on pag e 21. ) Note You can sav e the print s ett i[...]

Chapter 1 4 98 Pr int Qua lity 14 a Pre ss a or b to choose Print Quality . Pre ss OK . b Pre ss a or b to choose Normal or Photo . Pre ss OK . c If you do not wa nt t o change a dditional settings, press Colour Start to prin t. Pape r opt ion s 14 Paper Ty pe 14 a Pre ss a or b to choose Paper Type . Pre ss OK . b Pre ss a or b t o choose t he typ[...]

Print ing phot os from a memory car d 99 14 c If yo u do not want to cha nge addition al settings, press Colour Start t o p rint. Colour E nhancement 14 The colour enhancement feature will produce more vivid images. Your phot ogr aphs will take slightly longer to print. a Pr ess a or b to choos e Color Enhance . Pr ess OK . b Do one of the followin[...]

Chapter 1 4 100 Bor d erle ss prin ting 14 This f eature expands the printable area to the edges of the paper. Pr in ting tim e w ill be slightly slower. a Pre ss a or b to choose Borderless . Pre ss OK . b Pre ss a or b to choose Off (or On ). Pre ss OK . c If you do not wa nt t o change a dditional settings, press Colour Start to prin t. Set ting[...]

Print ing phot os from a memory car d 101 14 Scan to Card 14 Enter ing Sc an mode 14 W hen you wa nt t o scan to c ard, press ( Scan ) t o illuminate it in green. The LCD shows: Press a or b to c hoose Scan to Card . Press OK . If you are not connected to your computer o nly the Scan t o Card selection will appear on the LCD. (See Scanning for Wind[...]

Chapter 1 4 102 e Do one o f the following.  To change the quality, go to step f .  Pre ss Mono Sta rt or Colour Start to start scanni ng without c hanging additional set tings. f Pre ss a or b to choose 150 dpi Color , 300 dpi Color , 600 dpi Color , 200x100 dpi B/W or 200 dpi B/W . Pre ss OK . g Do one o f the following.  To cha nge the [...]

103 15 15 Your Brothe r machine supports t he PictB r i dge standard, allowing you to con nect to and print photos directly from any PictB r i dge compatible digital camera. Before Using PictBridge 15 Pi ct Bri dge re qu ir eme nt s 15 To avoid errors, remember the following poi nt s :  The machi ne and t he digital camera must be c onnected usi[...]

Chapter 1 5 104 Printing Ima ges 15 Note Remove any memory card s from t he machine before connect i ng the digital camera. a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 Pict Bridge port b Turn on th e camera. When t he machine h as recogni z e d the camera, the LCD show[...]

Pri nting pho tos from a camer a wi th Pi ctBr idge 105 15 Understandin g the Error Mes sag es 15 Once y ou are familiar with the types of errors that c an occur while you are using PictBridge, you can easily identify an d troubleshoot any pr obl ems.  Out of Memory This me s s age will appear i f you are working with images t hat are too large [...]

Chapter 1 5 106[...]

Section V Software V Software and Network fea tures 108[...]

108 16 The CD-R OM includes the Software User’s Guide and Network User’s Guide for features available wh en connected to a com put er (for example, print i ng and scanning). The guide has easy to use links that , when clicked, will take you directly to a part icular section. You can find in f ormation on these features:  Prin tin g  Scann[...]

Sectio n VI Appen dixes VI Safety and Legal 110 Troubleshooting and Routin e Maintenance 119 Menu and Features 143 Specifications 157 Glossary 170[...]

110 A Choosing a location A Put you r m achi ne on a f l at, stable surface that is free of vibration and sho cks, such as a desk. P ut the machine near a telephone so c ket and a s tandard grounded electrica l socket. Choose a location whe r e the temperature remains b et ween 1 0 ° and 35 ° C (50 ° F and 95 ° F) . CAUTION • Avoid plac i ng [...]

Safety an d Legal 111 To use the machine safely A Ple ase k eep these instructions for l ater reference and read them before attempting any main t enanc e. Note (MFC-6 60CN only) If t here are faxes i n the m achine's me m ory, you need t o print them or save t hem before you unplug t he m achine from the electrical socket for more than 24 hou[...]

112 DO NOT put your han ds on the edg e of the machine unde r the docum ent cover or the scanner cove r. Doin g this ma y cau s e in jury . DO NOT put your hands on the e dge of t he paper t ray under the output paper t ray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.[...]

Safety an d Legal 113 DO NOT touch the area shade d i n the illu stration. Doi ng this may cause inj ury. When moving the machine you must l if t it f rom the base, by placing a hand at each s ide of the unit as shown in the illustration. Do not carry the mac hi ne by holding the scanner cover. If the machine becomes h ot, r eleases smok e, or gene[...]

114 WARNIN G • Use caut i on when installing or modifying teleph one lines. Ne v er touch telephone wires or terminals that are not insulat ed unl ess the telephone line has been unplu gged at the wall socket. Never i nstall telephone w iri ng during a lightning storm . Never in s tall a t el ephone wall socket in a wet location. • This product[...]

Safety an d Legal 115 9 Use only the power cord supplied with this machine. 10 T his product i s equi pped with a 3-wire grounded p lug, a plu g having a t hird (grounde d) pin. This pl ug wil l only fit into a groun ded power out let. This is a saf et y feature. I f you are un able to insert the pl ug into the outlet, call y our elect r i cian to [...]

116 Warning - This machine must be earthed. A The wires in the mains lead are coloured in li ne with the following c o de:  Green and Y el low: E arth  Blue: Neutral  Br ow n: Li ve If in any doubt, call a qualifi ed electricia n. LAN conn ecti on A CAUTION DO NOT connect this product to a LAN connection that is subject to ove r -v oltages[...]

Safety an d Legal 117 Leg al limitat ions for co p y in g A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. T his me m orandum is intended to be a guide rather than a complete l ist. W e sug gest you check with r elevant le gal authorities i f in doubt about a particular item or doc um e nt . Th[...]

118 Tr ad ema rk s A The B rother logo is a registered trademark of Brother Indus tries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Fun c t ion Link is a registere d trademark of Brother I nt ernational C orporat ion. © 2 006 Brother I ndustries, L t d. All rig ht s reserv ed. Windows and Mi c r osoft are regi stered [...]

119 B Troubleshoo ting B If y ou think there is a prob lem with y our machine, c heck the chart belo w and foll ow the troubl es hoot i ng tips. Most prob lems can be easily r e s o lved by yourself. If you need additional help, the Br ot he r Sol ut i ons Center offers the lates t FAQs and troublesho ot ing tips. Visit us at http:// s o lutions.br[...]

120 The machi ne pr ints bl ank pa ges. C lea n the prin t head. (See Cl eani ng th e print head on page 1 37.) Cha racte rs and line s are stac ked . Check th e printi ng alig nme nt. (Se e Ch eckin g the pri nting alig nme nt on pa ge 138 .) Prin ted tex t or im ages a re s kewe d. Mak e sure the pa per is lo aded prope rly in the pa per tray a n[...]

Troub l es hooting and Rout ine Maint enance 121 Printi ng Received Fa xes Difficulty Sug gesti ons Co nden sed p rint and white s tre aks ac ros s the p age or the top and bot t o m of se nten ces are cut off . You probab ly had a bad co nnec ti on, wi th stat i c or i nterf ere nce on the t elepho ne lin e. Ask t he ot he r par ty t o se nd th e [...]

122 Sending Faxes Difficulty Su gg e sti ons Ca nn ot sen d a fax. Ch ec k al l lin e cord co nnec tion s. M ake sur e that the F ax key is illumi nated. (See Enteri ng Fax mode on page 3 2.) Ask the oth er par ty to c heck t hat th e recei vin g ma chin e has p aper . Print the Tran smission Verifica ti on Report a n d check fo r an e rror. (See R[...]

Troub l es hooting and Rout ine Maint enance 123 Copying Diff iculti es Difficulty Sug gesti ons Ca nnot mak e a c opy . M ake sure tha t the Copy key is illu min a ted. (Se e E n ter ing C opy mo de on pa ge 84. ) Ver tic al str ea ks appe ar on co pies. If you see v ertic al str e a ks on cop i es, cl ean the s canne r. (Se e Cl eani ng th e sc a[...]

124 Ne twork Diff i cu lties Difficulty Su gg e sti ons Ca nn ot pr i nt ove r t he Net wor k . M ake sur e that your mac hine is p owere d o n and i s onli ne and in R e ady mo de. Pr i nt a N et work Co nfigur atio n lis t (s ee Re ports on p age 78.) a nd ch eck t he c urr ent Netw ork sett ings pri nted in th is li st. R eco nnec t the LAN cabl[...]

Troub l es hooting and Rout ine Maint enance 125 Error message s B As with any soph ist icated office product, errors m ay occur. If this happens, your machine identifies the error and show s an error mess age. The m ost c omm on error mess ages are sho wn below. You can correct most errors by yourself. If you need more help, t he Brother Solutions[...]

126 Ink Em pty One or m ore of t he ink cartri dge s is empt y. The machine wi l l stop all pri nt operat ions. Whil e m emory is avai l ab l e , bl ack and white faxes wil l be stored i n th e memory. I f a sendi ng machine has a col our fax , the machi ne's ‘ handshake ’ will ask tha t th e fax be sent as black and whi te. If t he s endi[...]

Troub l es hooting and Rout ine Maint enance 127 Not Re gist ered You tried to access a Speed Dial numbe r that is not pr ogrammed . Set up the Speed Dial numbe r . (S ee Storing Speed -Dial numbers on pag e 57.) Out of Memor y T he machine's memory is full. Fax sendi ng or copy operat ion in progress Do one of the foll owing:  Press Stop/E[...]

128 Tr an sfer ring yo ur f a xes or Fax Jour nal repo rt B If the LC D shows any of t he follo wi ng mess ages, we recommen d transferring your faxes t o another fax machine o r t o your P C. (See Transferring faxes to ano t her fa x mach ine on page 128 or Transfe rring faxes to your PC on page 12 8.)  Unable to Change XX  Unable to Clean X[...]

Troub l es hooting and Rout ine Maint enance 129 Transferr ing Fa x Journal report to another f ax machine B If y ou have not set up your S t ation I D, y ou cann ot enter fax transfer mode. a Pr ess Sto p/ Exi t to interrupt the error t emp or ar il y. b Pr ess Me nu . c Pr ess a or b to choos e Service . Pr ess OK . d Pr ess a or b to choos e Dat[...]

130 Print er j am or pape r jam B Take out the jammed paper depe nding on where it i s jamm ed in the m ach ine. Op en and close the scanner cover to clear the error. a Pull the paper tray (1) out of the machine. b Pull out the jammed paper (1).   If you cannot remo v e t he jammed paper from the front sid e, or the error me s sage still appe[...]

Troub l es hooting and Rout ine Maint enance 131 e Lift the s canner cover ( 1 ) from th e front of the machine until it l ocks securel y into the op en position. Make sure that there is no j amm ed paper left inside the machine. Check both e nds of the print carriage. Note If the paper is jammed unde r t he pri nt head, u nplug the machine fr om t[...]

132 Ph one l ine in terfer ence B If you are having problems sending or receiving a fax due to pos s i ble interference on the phone line, we recommend t hat you adjust the Equa l ization for compatibility to reduce the mode m speed for fax operations. a Pre ss Men u . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Miscellane[...]

Troub l es hooting and Rout ine Maint enance 133 c Open t he new i nk c artridge bag for the colour s hown on the LCD, and then take out the ink c a r t ri dge. d Remove t he protective y el low cap (1). Improper S etup DO NOT touch t he area shown i n t he illustration below. Note If the protective yellow caps come off when y ou open the bag, t he[...]

134 Note If the L CD shows No Cartridge after you i nstall t he i nk cartridges, chec k that the ink cartridges are inst a l led properly. WARNIN G If ink gets in y our eyes, wash them out with water at on ce and c al l a doctor if y ou a r e concerned. CAUTION DO NOT take out ink cartrid ges if you do not need to replace them. If you do so, it may[...]

Troub l es hooting and Rout ine Maint enance 135 Clean th e o utside of th e mach i ne as follows: B a Pull the paper tray (1) completely out of the m achine. b Wipe the outside of the machine with a sof t clot h to remove dust. c Lift the outpu t paper tray cover and remove anything that is stuck inside t h e paper tray. d Wipe the paper tray with[...]

136 Cl ea ning t he ma ch in e pr in ter plat en B WARNIN G Be sure to unplug the machine from the electrical socket before clean i ng t h e printer platen (1). a Clean the machin e printer pl aten (1) a nd the area around it, wiping off any scattered ink wi th a soft, dry , li nt- fre e cl oth . Cl ea ning the Pa pe r Pi ck -up Rolle r B a Pull th[...]

Troub l es hooting and Rout ine Maint enance 137 Cl eanin g the p rint h ead B To ensure go od print quality, the m achine will regularly clean the print head. You can start the cleani ng p rocess manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the t ext or graphics on your printed p ages. You can clea n [...]

138 i After clea ni ng is f i nished, press Colour Start . The m achine starts pri nt ing the Print Quality Check Shee t again and then re turn s to ste p e . If you repeat this procedure at least five times and the prin t quality is still poo r, replace the ink cartridge for t he clogged colour. After replacing t he in k c art ridge, chec k the pr[...]

Troub l es hooting and Rout ine Maint enance 139 Ch ecki ng the ink v olum e B Althoug h an ink volume icon appea r s on the LCD, you can use the Ink Managem ent ke y to s ee a large grap h show i ng the i n k that is left in e ach cartridge. a Pr ess I nk Man agement . b Pr ess a or b to choos e Ink Volume . Pr ess OK . The L CD shows t he ink vol[...]

140 b Align the recessed arrows on the cradle with those on the machine, and then slide the c radle toward t he f ront of the mach ine un til it clicks into pl ace. c Connect t he curled hands et cord t o the machine. Machin e Infor mation B Ch ecking the s eria l numb er B You can see the m achine’s serial number on the LCD. a Pre ss Men u . b P[...]

Troub l es hooting and Rout ine Maint enance 141 CAUTION If you are not a ble to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is e ssential that the machine be shipp ed with eit her the yellow protective part or the ink cartridges in position. Shipping without them will cause d amage t o your m achine a nd m[...]

142 MFC-660CN k Close the carton and t ape it shu t .[...]

143 C On -scree n programming C Your m achine i s designed to be easy to use with LCD on-screen program m ing using the menu keys. Us er-friendly p rogramming helps you take full adv antage of all the m enu selec t ions your machine has to offer. Since your programming i s don e on the LCD, we hav e created s tep-by-step on - screen instructions to[...]

144 Menu ta ble C The m enu table will help you understand t he menu selections an d options t hat are f ound in the machine's program s. The factory settings are shown in Bo ld with an asterisk. Menu ( ) C Leve l1 Level2 Le vel3 Opt ions Desc ription s Page General Setup Mode Timer — Off 0 Sec 30 Secs 1 Min 2 Mins * 5 Mins Sets the time to [...]

Menu a nd Feature s 145 General Setup (Co nti nued) P.Save Settin g — Fa x Rece ive : On * Fax Receive:Off Cust om iz es t he Po wer S av e key n ot t o rece iv e faxe s i n pow er sav e mode . 20 LCD Settings LCD Contrast Light Med * Dark Adju st s the co ntras t of th e LCD. 25 Backlight Light * Med Dark You ca n ad just the bri ghtness of the [...]

146 Fax (Con ti nued) Setup Receive (Co nti nued) Ring Delay (MFC - 660C N only ) Ring Delay 0 ( Exclu ding Ire l an d) 1 2 * 3 4 5 (UK onl y) 6 (UK onl y) 7 (UK onl y) 8 (UK onl y) Sets the nu mber of rings b efore th e ma chin e answ ers in Fax Onl y or Fa x/ T el m od e. 42 Toll Saver On Off * Cos t savi ng feat ure: t he ma chin e ri ngs 2 tim [...]

Menu a nd Feature s 147 Fax (Co nti nued) Set Qui ck-Dial Speed-Dial — S tor es S pee d-Dial num ber s, so you ca n dia l by pr essi ng o nly a few ke ys ( and Star t). 57 Setup Groups — S ets u p a Grou p n umber for Br oadc as ting . 60 Report Settin g XMIT Report On On+Image Off * Off+Image I nitia l s e tup for Tra nsmis sion Ver if icatio [...]

148 Fax (Con ti nued) Miscellaneous TX Lock (MFC-440CN only ) — Prohi bit s most o per ati ons othe r tha n rec eiving fax es. 27 Mem Security (MFC - 660C N only ) — Prohi bits mo st funct i ons ex cep t re ce iv in g fax es int o mem ory. 28 Compatibility Normal * Basic Adju sts the Equ alizati o n for t ransm ission pro bl ems. 132 BT Call Si[...]

Menu a nd Feature s 149 LAN (Co nti nued) TCP/IP (C onti nued ) DNS Server (Primary) 000 .000. 000. 000 (Secondary) 000 .000. 000. 000 Spec ifies t he IP ad dre ss of th e pri mary or se co ndar y se rver . See Net wor k Us er' s Guid e on t he CD - ROM APIPA On * Off Automa t i cally a lloc ates t he IP addr es s from the link -lo cal ad dres[...]

150 Fax ( ) C Leve l1 Level2 Le vel3 Optio ns De scrip tions Pa ge Fax Resolution —— Standard * Fine S.Fine Photo S ets the reso lution for outg oing fa xes. 35 Contrast —— Auto * Light Dark Ch ange s th e lig htne ss o r d arkn ess of fa xes yo u send . 35 Speed-Dial —— Alphabetical Order Numerical Order Y ou ca n dia l by pr essi ng o[...]

Menu a nd Feature s 151 Scan ( ) C Polling RX —— Standard Secure Timer Off * Set s up y our m ach ine t o p oll an other fa x ma chin e. 79 Overseas Mode —— On Off * If y ou a re ha ving diff icul ty send in g fax es ov ers eas, set this to On. 37 Scan Size —— A4 * Letter Ad just t h e sc an ar ea of the s cann er glas s t o the size of[...]

152 Copy ( ) C Le vel1 Le vel2 Le vel 3 Optio ns D escri ptio ns Pa ge Quality —— Fast Normal * Best Ch oo se the Co py resol u t ion for yo ur t ype of do cumen t. 85 En large/Re duce —— 50% 69% A4 i A5 78% LGL i LTR 83% LGL i A4 93% A4 i LTR 97% LTR i A4 100% * 104% EXE i LTR 142% A5 i A4 186% 10x15cm i LTR 198% 10x15cm i A4 200% Custom(2[...]

Menu a nd Feature s 153 Color Adjust Red — Adj usts th e am oun t o f Re d in co pies. 88 Green — Adj usts th e am oun t o f Gree n in co pies . Blue — Adj usts the amoun t of Blue in co pies. Stack/Sort —— Stack * Sort Yo u ca n ch oose to s ta ck o r sort mul tiple cop ies. 87 Page Layout —— Off(1 in 1) * 2 in 1 (P) 2 in 1 (L) 4 in [...]

154 PhotoCapture ( ) C Print Settin gs Le vel1 Le vel2 Le vel 3 Optio ns D escri ptio ns Pa ge View Photo(s) — — See th e prin t sett ings ta ble belo w. Yo u ca n pre view y our phot os o n t he L CD. 94 Print Index —— 6 Images/Line Fast 5 Images/Line Photo You can pri nt a thum bnai l page . 95 Print All Photo s — — See th e prin t se[...]

Menu a nd Feature s 155 Color Enhance On Off * White Balance Adj usts th e hue of t he w hi te are as. 99 Sharpness Enh ances the de tai l of t he im age. Color Density Ad jus ts the tota l amou nt of colo ur in th e imag e. Cropping On * Off — — Cro ps th e ima ge ar ound the mar gin t o f i t th e p aper s ize or print s ize. Turn thi s fea t[...]

156 Ente ring Text C When y ou are set ting c ertain menu selections, suc h as the St ation I D, you may need to enter te x t into the machi ne. Most dial pads have three or four letters pri nte d on keys. The keys for 0 , # and l do no t have printed letters because they are used for special charac ters. By p r essin g the correc t dial pa ds repe[...]

157 D Ge ne ra l D Sp eci fic at ion s D Memor y Capacity 32 MB AD F (a uto mati c do cume nt feeder) Up to 10 pages Temperature: 20 ° C - 30 ° C (68 ° F - 86 ° F) Humidity: 50% - 70% Pa per : [80 g/ m 2 (20 lb)] A4 or Letter size Pap er Tray 100 Sheets [8 0 g/m 2 (20 lb)] Prin ter Ty pe I nk Jet Print Method Mo no: Colour: Piezo with 94 × 1 n[...]

158 1 Thi s depe nds on p rinti ng co ndit ions . Dimension (MFC-440CN) D (MFC-660CN) D Weight M FC-440CN 8.2 kg (18. 1 l b) MF C- 6 60CN 8.5 kg (18.7 l b) Noise Operating: 50 dB or less 1 Temperatu re Operating: Best Pri nt Quali t y: 10 to 35 ° C (50 ° F t o 95 ° F) 20 to 33 ° C (68 ° F t o 91 ° F) Humidity Operating: Best Pri nt Quali t y:[...]

Specif icati ons 159 Print media D 1 Use o nl y tra nspar encie s rec ommen ded f or inkj et pri ntin g. 2 For glos sy pape r o r t ransp are ncie s, we r ecomme nd remov ing pri n ted pa ges fr om t he out p ut pa per tr ay i mmedi ate ly af ter t hey exit the m ach ine t o a void s mud ging . 3 Se e Pap e r type an d size fo r e ach oper a tion o[...]

160 Fax D Co mp atib ili ty ITU-T Group 3 Coding System MH / MR/ MMR/JPEG Mo dem S pee d Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 m m to 355.6 mm (5. 8 i n. to 1 4 i n. ) Scanner G lass Width: Max. 215.9 mm (8.5 in.) Scanner G lass Height : Max. 297 mm (11.7 i n. ) Sc an ning Wi d[...]

Specif icati ons 161 1 ‘Pag es’ ref e rs to t h e ‘Bro ther Stan da rd Cha rt No. 1’ (a typi cal b usine ss let ter , S ta ndar d reso lution , M MR code) . Spec ific ati ons an d pri nt ed ma teria ls are su bjec t to c hange wit ho ut pr i or no t ice. 2 ‘P ages’ refers to the ‘ITU -T Test Chart #1’ (a typic al busi ness l etter, [...]

162 Copy D 1 Base d o n Br othe r s tandar d p atter n. ( Fas t mode /Stac k Copy) Cop y speeds va ry wi th th e comple xity of the docum ent. Colour / Mono chr ome Ye s/Y es Document Size ADF W i dth: 148 m m t o 215.9 m m (5.8 i n. t o 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 i n. to 14 in.) Scanner G lass Width: Max. 215.9 m m (8.5 in.) Scan[...]

Specif icati ons 163 PhotoCapture Cen ter™ D 1 xD-P ictur e Car d™ C onve ntion al Car d fr om 16 MB to 51 2MB xD-Pi c ture Ca rd™ Type M f rom 256MB to 1GB xD- Picture Card™ Type H from 256M B to 1G B 2 P rogr essiv e JP EG forma t is not s upp ort ed. 3 Se e Pap e r type an d size fo r e ach oper a tion on pa ge 12. PictBridge D Available[...]

164 Scanner D 1 Maxi mum 1200 × 120 0 dp i sc anni ng wh en u sin g the WI A D river for Win dows ® XP (re solu ti on up t o 1920 0 × 19 20 0 d pi can be selec ted b y usin g t he Brot her sca nner u tili ty) Co lour /M on och rome Ye s/Yes TWAIN Compliant Yes (Windows ® 98/ 98S E /Me/20 00 P rofessional / XP/ W i ndows ® XP P rofessional x64 [...]

Specif icati ons 165 Printer D 1 Ou tput imag e qu alit y var ies b ased on m any facto rs includ ing, bu t not limi ted t o inp ut image res oluti on a nd qu ality and pr int m edi a. 2 B ased on B rothe r s tanda rd pa tte rn. A 4 size in dr aft mod e. 3 When y ou s et the B order less feat ure to On. 4 Se e Pap e r type an d size fo r e ach oper[...]

166 Interfa ces D 1 You r ma chine h as a f ull -speed USB 2.0 i nte r f ace. T his in ter fac e is comp atibl e with Hi-Spe ed USB 2. 0; ho wever , the maxi mum data t ransf er r ate w i l l be 12 Mbi ts/s. The ma chine ca n also be c onne cted to a co mput er that has a US B 1. 1 int erfac e. 2 T hird p art y U po rts are not s uppo rte d for Mac[...]

Specif icati ons 167 Comput er require ment s D Minimum System Require ments and Supported PC Software Functions Comput er Platform & Operati ng System Versi on Support ed PC Softwar e Functi ons Interf aces Mini mum Processor Speed Mi n i mu m RA M R eco m m e nde d RA M Avail able Ha r d Disk Space for Drivers for Ap pli ca tio ns Wi nd ow s [...]

168 Consumab le items D In k The machi ne uses i ndividual Black, Yellow, Cyan and Magenta i nk cartridges that are separate from the print head assembly. Service Li f e of Ink Cartri dge Repla cement Ink Cartridges Black - Approximately 500 pa ges at 5% coverage Yellow, Cyan and Magenta - Approxim ately 400 pages at 5% coverage  The fi rst tim [...]

Specif icati ons 169 Network (LAN) D 1 See the c omput e r r e quir emen t t abl e on pa ge 1 67. LA N You can c onnect yo ur machine to a network f or Netw ork P ri nting, Network S canning a nd PC Fax Send and PC F ax Receive 1 (Windows ® only ) . Also included is Brothe r BRAdm in Professional Network M anagement sof tware. Su pp ort for Window[...]

170 E This is a co mprehensiv e list of f eatures and t e rms t hat appear in Broth er manuals. A vailab ility of these features depend s on t he model you purchased. Glossary E ADF (au tomatic documen t feed er ) The doc um ent can be placed in the ADF and s canned on e page a t a time autom aticall y. Auto Reduction Reduces the siz e of incoming [...]

Gl o s sar y 171 Dual Acc ess You r machi ne can scan o ut going faxes or sched uled jobs i nto mem ory at t he sam e time it is sending a fax fr om m em o r y or receiving or printing a n i n c o ming fax. EC M (Err or C orrectio n M ode) Detects errors durin g fax transmi ssion and res ends the pages of the fax th at had an error. Ext ensio n pho[...]

172 Out o f Paper Reception Receiv es faxe s i nto t h e machine's mem ory wh en the machine is out of paper. Overseas Mod e Makes temporary cha nges to t he fax tones t o accommodate noise and sta t ic on overseas phone li nes. Pau se Allows you t o place a 3. 5 second delay in the dialling sequence stored on Speed - Di al nu mbe rs . P re ss[...]

Gl o s sar y 173 Su per Fine res olution 392 × 203 dpi. Best for very sm all print and l ine art. TAD (telephone answ ering device) You c an connect an external TA D t o your mach ine. Te leph one An swer Code (Fo r Fax /Tel mo de only ) W hen the machine ans wers a voice call, it pse udo/double-rings. You can pick up at an ex t ens i on phone by [...]

In dex 174 F A Acces s codes, storing and dialling .... ..... ..62 ADF (autom at ic document f eeder) .. .. .. 8 , 32 ADF cove r .... .... ... .... ..... ... .. ..... .... ... .... ..... 12 9 Answering machine (TAD) .. ..... ..... .. .. ..... .. 50 connecting ... .. ..... ..... .. ..... ..... .. ..... .... ... .. .. 51 Apple ® Ma cinto sh ® See S[...]

175 F Fax codes changing . ..... .. .. ..... ..... .. ..... ..... .. ..... . 53 , 72 Fax Receive Code ... .... ... .... ..... .. ... . 52 , 53 Remot e Access Code ..... .. ..... .... ... .. ..... . 72 Telephone Answer Code . .... ... .... ... 52 , 53 using ....... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. . 53 Fax Detect .. ..... .. [...]

176 M Macint osh ® See Softwa r e User's G ui de on the CD-ROM. .... ....... ..... .. ... .... ..... .. ..... ..... .. ..... . Maintenan c e , routi ne ... ... .... ..... .. ..... ..... .. 13 2 Manual dialling .... ..... ..... .. .. ..... ..... .. ..... ..... .. ..... .... 55 re ce iv e . ..... .... ... .. ..... ..... .. ..... .... ... .... .[...]

177 Presto ! ® Pag eM anager ® See H elp in Prest o! ® PageManager ® to access the User’s Gu i de. .... ... .. ..... ..... .. .. ... Pri nt difficulties ..... .. ..... ..... .. .. ..... ..... .. .. 119 , 121 drivers ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... . 165 fa x fro m memo ry . ..... .... ..... .. ..... ..... .. ... ..[...]

178 Tex t , e nt er i ng ... ..... ..... .. ..... ..... .. ..... .... ... .. 156 special characters ..... ..... ..... .. .. ..... ..... ..156 Transf erring your fa xes or Fax Journal report .. ..... ..... .... ... .... ..... ... .... ..... .. ... .... .....128 Trans parencies ..... ..... ..... .. ..... ... 10 , 13 , 159 Troubleshoo ting .. .... ...[...]

Vi sit us on the Wor ld Wid e W eb http: //www.br other. com This machi ne is appr oved for use in the c ountry of p ur c hase only. L ocal Brothe r compani es or thei r dealer s will only sup port machines pur cha sed in thei r own countr ies. LP 5667 004 UK/IRE/GEN Pr in ted in Ch ina[...]