Brother MFC-6490CW manual

USER’S GUIDE MFC- 6490CW Ver sion 0 USA/ CA N[...]

If you need t o call Customer Service Please co mplete the follow ing i nformat ion f or f uture ref er enc e : Model N u mber: M F C-6490C W Se ri al Nu mbe r: 1 Da te of Pu r ch a se : Pla c e o f Pu rc ha se : 1 The serial numbe r is on the back of the unit. Retain this U ser's Guide wi th yo ur sales receipt a s a perma nent r ecord of yo [...]

i Brot her n umb ers IMP O RT ANT For tec hni cal help , you must c all the coun try where you bo ugh t t he ma chi ne. Cal ls mus t be made from wi thin that coun try . Register your product By regi s ter in g your p r oduc t wit h Br othe r Int ern at io nal Corp orat io n, you w ill be rec o rded as th e ori gin al ow ne r of t he pr odu ct. You[...]

ii Orderin g accessories a nd su pplies For best q uali ty res ul ts use onl y g enui ne Brot her acc essor i es, wh ich ar e ava ilab le at most Brot her ret ail er s. If you can not f ind the acc e ssor y yo u n eed and you have a Vis a, Mast er Card , Disco v er, or Ameri can Ex pre ss c redit card , y ou c an or der a cces sori es direct ly fr [...]

iii Notice - Disclaim er of Warr anties (US A and Canad a) BROTHER'S LI CENSOR(S), AND THEIR DIRE CTO RS, OFFICERS, EMPL OYEES OR AGENTS (COLLECTI VELY BROTHER'S LICENSOR) MAKE NO WAR RANTI ES, EXPRESS OR I MPLI ED, INC LUD ING W ITHO UT LIMITATI ON TH E IM PLIED WA RRAN TIES OF ME RCH ANT AB ILITY AND FITNESS FOR A PAR TICULAR PURPOSE, R[...]

iv Brother ® Tw o-Year Limited War ranty and Replacement Service (USA On ly) Who is co vered:  This li m ited wa rranty (“ w arranty”) is give n only to the original end- use/retail purchaser (referred to in this warranty as “Original Purch aser”) of the ac company ing produ ct, consum ables and acces sories (collectively referred to in[...]

v Brother ® Two-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the r ight to supply a refurbished or remanufactured replace ment Machi ne and/or accompa nying Consum able and Access ory Items and use r efurbished parts provided such replacement produc ts conform to the man ufacturer's spec ific ations fo[...]

vi BRO THE R MUL TIFU NCT ION CE NTER / FA X MAC HIN E LIM ITE D WA RR AN TY (Canada only) Purs ua nt to the limited warrant y of 2 years fr om the date of pur chase for labo ur and parts , Broth er Int ernat ional C orp oratio n (Ca nada ) Ltd. ( “ Brothe r ” ), or its Autho rized Servic e Cent res, will repa ir or r eplace (at Brot her's[...]

vii Ta ble of Con te nts Section I General 1 General Information 2 U sing th e doc u men ta tion ..... ... ... ... ...... .... ... ...... ... .... ...... ... ... ....... ... ... ... ...... .... ... ...... 2 Sym bo ls an d con ve nti ons use d in the docu m ent ati on .... .... ... ...... ... ... ....... ... ... 2 Ac ce ssin g th e So ft war e Us er[...]

viii LC D s cr een . ... ...... .... ... ...... ... .... ...... ... ... ... ....... ... ... ....... ... ... ...... ... .... ...... ... ... ....... ... 31 LCD C o nt rast . .... ...... ... ... ....... ... ... ... ....... ... ... ...... .... ... ...... ... ... ....... ... ... ... ....... ... 31 Se ttin g th e ba ckli ght brig ht nes s ..... ... .....[...]

ix 6 Receiving a Fax 49 R ece ive m o d es ....... ... ... ....... ... ... ...... ... .... ... ...... ... .... ...... ... ... ....... ... ... ...... ... .... ... .... 4 9 Choo s e th e corr ec t Re c eive M ode ... ...... ... ... ....... ... ... ... ....... ... ... ...... ... .... ...... . 49 U sing rec e ive mo d es . ...... .... ... ... ...... ..[...]

x Ex ter nal an d e xten s ion t elep hon e s ... ...... .... ... ...... ... .... ... ...... ... ... ....... ... ... ...... .... ... 76 C onn ect in g an e xte rn al o r e x tens ion t elep hon e ...... ... ... ...... .... ... ...... ... ... .... ... 76 U sing e xte rna l and e xten si on te l eph on es ...... ....... ... ... ...... ... .... ... ..[...]

xi Section III Co py 11 Making copies 94 H ow t o co p y .. ... ....... ... ... ....... ... ... ...... ... .... ...... ... ... .... ...... ... ... ....... ... ... ...... ... .... ...... . 9 4 Ente ri ng C op y m o de .. .... ...... ... ... ....... ... ... ...... .... ... ...... ... ... .... ...... ... ... ....... ... ... . 9 4 Mak ing a si ngl e co[...]

xii Phot oCapt ure Cente r ® pri nt s e ttin gs ...... .... ... ...... ... .... ...... ... ... ... ....... ... ... ...... .... . 1 17 Pr int Qu a lity ....... ... ...... ... .... ...... ... ... ....... ... ... ...... .... ... ...... ... ... .... ...... ... ... ....... . 1 18 Pa pe r o pti on s ....... ... ...... .... ... ...... ... ... ....... ...[...]

xiii Section V I A ppendixes A Safety and Legal 132 C hoo sin g a loc atio n ...... ... .... ...... ... ... ... ....... ... ... ....... ... ... ...... ... .... ...... ... ... ... ....... .. 13 2 To us e th e m ach ine sa fe ly ... ... ... ...... ... .... ...... ... ... ....... ... ... ...... .... ... ... ...... ... .... ..... 1 33 Impo rta n t sa f[...]

xiv D Specifications 199 Ge ne ral . ...... ... ... ....... ... ... ...... .... ... ...... ... ... .... ...... ... ... ....... ... ... ...... .... ... ...... ... ... .... . 1 99 Pr int me dia .. ... ...... .... ... ...... ... .... ...... ... ... ....... ... ... ... ....... ... ... ...... ... .... ...... ... ... ....... . 2 01 Fa x . ....... ... ...[...]

Secti on I General I Gen eral Inf orm atio n 2 Loading paper and doc uments 9 Gen eral s etup 25 Secu ri ty fe ature s 33[...]

2 1 Using th e docume ntation 1 Tha nk you for buy ing a Brot her machi ne! Re adi ng the docu menta tion wil l help you make the most of your ma chin e . Symbols and conven tions used in th e docume ntat ion 1 The fol lowin g symbo ls and conv enti ons are us ed throu ghout the doc umenta tion . Accessi ng the Soft ware User’s Guide and Netwo r [...]

General Informati on 3 1 c If t he lang uage sc ree n appea rs, c l ick you r langua ge. T he CD- ROM mai n menu wi ll a ppear. Note If t his wi ndow do es not ap pear, us e Wind ows ® Ex pl ore r to r un the s t a rt .ex e pr og ra m fro m th e roo t dir ect ory of the Brot her CD-ROM. d Click Do cumen tati on . e Cl ick the d ocume ntat ion y ou[...]

Chapter 1 4 Viewing Docum entatio n (For Maci ntosh ® ) 1 a Tu rn on you r Macin tosh ® . Inser t the Br other CD -ROM in to your CD- R OM dr ive. T he fol lowing window wil l app ear . b Double -click t h e Docum ent atio n icon. c Dou ble- clic k your la nguage fo lder . d Dou ble- cli ck t he t op.ht ml f ile to vie w t he Sof twar e User&apos[...]

General Informati on 5 1 Accessing B roth er Suppo rt (For W indows ® ) 1 You ca n find a ll the c ont acts yo u will need , such as We b supp ort (Br othe r Solut ions Cent er), Cust omer Ser vice and Brot her Au th ori ze d Se rv ic e C ent er s o n Brot her number s on page i an d on the Bro t h er CD - ROM.  Click Br other Suppo rt on th e [...]

Chapter 1 6 Contro l panel overv iew 1 1 Fax and teleph one keys  Fax Preview Lets you p review incoming and outgoing faxes on th e LCD.  Hook Press before di al ing if you want to mak e sure a fax mac hine will answer, and then press Black Start or Color Start . Also, press thi s key after picking up the handset of an ex ternal telephone dur[...]

General Informati on 7 1  d or c Press to scroll back ward or forward to a menu selection. Also, press to choose opti ons.  a or b Pr ess t o sc ro ll th ro ug h th e menu s and opt i ons .  Menu Access the main menu.  OK Choose a setting.  Clear/Back Press to cancel the curr ent s etting. 5 Start keys:  Color Start Lets you start[...]

Chapter 1 8 LC D scr een 1 Th e LCD s ho w s th e curr en t m a chi n e st at us wh en t he m achi ne i s i dle. 1 Wireless Stat u s A four level indi cator shows the current wireless signal s trength if you are using a wireless connection. 2 Memory Status Lets you see the av ai lable mem ory in the machine. 3 Ink i ndi cator Lets you see the av ai[...]

9 2 2 Loadi ng paper and othe r media 2 Note • For Tray #2, s ee Lo adi n g pa pe r i n pap er tr ay #2 on page 12. • If t he tr ay use d for Fa x mode i s set t o Auto Se lect yo u sho uld o pen a nd clo se the scanner cover to reset the m achin e aft er ref illi ng pap er t ray#1 . Loading paper in paper tr ay #1 2 a If t he paper s upport fl[...]

Chapter 2 10 c With both hands , gent ly press and s lide the p ape r sid e g uides (1) a nd then the paper leng th guide ( 2) to fit t he paper s ize. Ma ke sure th at t he t ri angul ar m arks (3) on t he paper si de guide s (1) an d paper l engt h gui de (2 ) lin e up wi th th e mark f or the paper size yo u are usi ng . d Fa n the sta ck of p a[...]

Loading paper and doc uments 11 2 g C los e the pa pe r tr ay co ve r. h Sl ow ly pu sh th e pa per tray com p lete ly in to th e mach ine . Note DO NOT push Tray #1 i nto t he mac hine too qui ckly . D oi ng thi s may caus e inju ry to you r han d by tr appin g it bet ween Tra y #1 and Tr ay #2. Pl eas e pus h Tr ay #1 sl owly . i Wh ile hol din g[...]

Chapter 2 12 Loading paper in paper tray #2 2 Note You c an only use pl ai n paper si zes Ledg er, L ette r, Le gal, Execut ive, A 3 or A4 in T r ay #2 . a Pul l the pape r tray comp le tel y out of t he mac hine. b Ta ke off t he pape r tray co ver (1) . c Wit h both hand s, gent ly pre ss and sl ide the pa per sid e guide s (1) and the n the pape[...]

Loading paper and doc uments 13 2 Note If y ou ar e using Le dger, Lega l or A3 si ze paper , pre ss and ho ld the univ ersa l guid e rel ease but ton (1) as you s lide ou t the fr ont of the paper tra y. d Fa n the s ta ck of p ape r wel l to avo id pape r jams an d misf eeds . Note Alw ays make su re t hat the pa per is n ot curl ed. e Gen tly pu[...]

Chapter 2 14 i Do on e of the foll owi ng:  If you ar e usin g Ledge r, Lega l or A3 s ize pape r, go to s tep j .  If you ar e using Le tter s i ze pa per, go to ste p l . j Pul l tray #1 out of t he mac hi ne. Pr ess and hol d the uni vers al guide re lease bu tto n (1) as y ou sl ide out the fr ont of t he pape r tr ay. k Op en the pape r [...]

Loading paper and doc uments 15 2 Loading envelopes and post cards 2 About env elopes 2  U se en vel ope s tha t w ei gh f r om 2 0 to 25 lb (8 0 to 95 g/m 2 ).  Some env elop es ne ed margin se tti ngs to be se t in th e applic at ion. Mak e sure y ou do a te s t pr int fi rst. CAUT ION DO NOT use an y of t he f ol low in g typ es of env elo[...]

Chapter 2 16 If you have p roble ms w hen pr inting on envelo pes, try th e following sugges tions: 2 a Op en the env elope fla p. b Ma ke sur e th e open fl ap is eit her to t he si de of the env elo pe or to th e back edg e of th e en ve lo pe w h en pr inti n g. c Adju st the size and margin in your appl i cat ion . Removing small printouts from[...]

Loading paper and doc uments 17 2 Pri ntable area 2 The pr i ntabl e are a depends on the se ttin gs in the app lica tion you ar e using . The fi gur es belo w sho w th e unpr inta bl e area s on cut s heet pap er and env el opes. The mach ine c an onl y pri nt i n the sha ded a reas when th e Borde rle ss pr int feat ure is avail ab le and turn ed[...]

Chapter 2 18 Accepta ble paper a nd other media 2 Th e pr in t q ual it y ca n b e affe c ted by th e type of pa per you are usi ng in th e machine . To ge t the be st print quali ty for the set tin gs you have chosen, always se t the Paper Type to mat ch the ty pe of pa per yo u lo ad. You c an use p lai n pape r, i nkjet pap er (coa ted paper), g[...]

Loading paper and doc uments 19 2 Handling and usi ng media 2  Stor e paper in i ts or igina l pack agi ng, an d kee p it seal ed. Keep the pap er f lat and away fro m moistu re, d ire ct sunl ight and heat .  Th e co at ed s ide o f phot o pa p er i s sh i ny. Avoi d to uch ing t he s hin y (c oat ed) si de. Load ph oto pa per wi th th e shi[...]

Chapter 2 20 Choosing the right media 2 Paper type and si ze for eac h operation 2 Pape r Type Pap e r S ize Usage Fax Cop y Photo Capture Pr inter Cut Sheet Le dger 11 × 17 in. (279.4 × 431.8 mm) Yes Yes Yes Yes A3 11.7 × 16.5 in. (29 7 × 420 mm) Yes Yes Yes Yes Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8. 3 × 11.7 in. (21[...]

Loading paper and doc uments 21 2 Paper wei ght, t hickne ss and cap acity 2 Pape r Typ e We ight Thickness No. of sheets Cu t Sheet Plain Paper 17 to 32 lb (64 to 120 g/m 2 ) 3 to 6 mil (0. 08 to 0.15 mm) 150 (Tray #2) Plain Paper 17 to 32 lb (64 to 105 g/m 2 ) 3 to 6 mil (0. 08 to 0.15 mm) 250 Inkjet Paper 17 to 53 lb (64 to 200 g/m 2 ) 3 to 10 m[...]

Chapter 2 22 Loading documen ts 2 You can send a fax, make co pie s, and scan fr om the ADF (au tomat ic do cument fe eder ) and f rom th e scan ner gl ass. Us ing the AD F 2 The ADF can h old up to 5 0 pages and fe eds eac h sheet ind ivid ually . Us e st andard 20 lb (80 g/m 2 ) p aper a nd al way s fa n the pag es bef ore pu tti ng t hem in th e[...]

Loading paper and doc uments 23 2 d Adj ust th e pa per gu ides ( 1) to fi t the wi dth of y ou r docum ent. CAUT ION DO NOT lea ve a th ick doc ume nt on th e scanner gla ss. If you do this, the AD F m ay jam. Using the s canner glass 2 You ca n use th e scanner g las s to f ax, cop y or scan page s of a b ook or one page at a t ime . Docum ent Si[...]

Chapter 2 24 Scannable are a 2 The sca nnabl e are a depends on the s etti ngs in the ap pli cati on y ou are usi n g. Th e figu res bel ow show the ar eas you c anno t scan on pape r. Usage Document Siz e Top (1 ) Bottom (2) Left (3) Righ t (4) Fax Ledger 0.12 i n. (3 mm) 0.15 in. (3.7 mm) A3 0.12 in. (3 mm) 0.18 in. (4.5 mm) Letter 0.12 in. (3 mm[...]

25 3 3 On/Off key 3 You ca n turn t he machin e on and of f by pre ssing the On /Of f key. Note • If you press the On/ Off key while the mach ine is i n use it wi ll f inish t he oper ati on befo re goi ng int o the Off mode. • I f yo u ha ve c onn ec ted an ex ter n al tel ephone o r TAD, it is alw ays ava ilabl e. Turning the machine of f 3 a[...]

Chapter 3 26 1 You cann ot r eceiv e a fax w ith Bl ack S tar t or Colo r Start . 2 You cann ot rec eiv e a fax au tomat ically i f yo u have set th e receive m ode to Fax/Tel . 3 Set be fore you sw itch off the m achine . Mode T imer 3 The machine has four temp orary mode keys on the c ontr ol pa nel: Fa x , Scan , C opy an d Photo Capture . You c[...]

General se tup 27 3 Paper set tings 3 Paper Size and Type 3 To ge t th e bes t pr int q ualit y, set the machine for the typ e of pap er you ar e using. You c an use se ven si zes o f pape r f or pri ntin g and c opying: Ledge r, L etter , Lega l, A3, A4, A5 and 4 × 6i n . ( 1 0 × 15 cm) and f ive sizes for print ing fa xes: Ledge r, Let ter, Leg[...]

Chapter 3 28 Tray use in Fax mode 3 You c an ch ange th e def ault tray t he mach ine wi ll us e fo r pri n ti ng re ceive d faxes . Auto S elect wil l al low your machin e to tak e pape r fr o m T ra y # 1 firs t, or from T ray #2 if:  Tr ay #1 i s out of pap er.  Tr ay #2 i s set to a diff erent pap er si ze that is mo re suitable for t h e[...]

General se tup 29 3 Volume S ettings 3 Ring Volu me 3 Yo u can c ho os e a ra ng e of ring v olu m e levels, fro m High to Off . While the m achine is idle, press d or c to adjust the volume level. The LCD sh ows the c urre nt s etti ng, an d each ke y pres s wi ll cha nge the v olume to the next leve l. The mach ine wil l keep the new s etti ng un[...]

Chapter 3 30 Speake r V olu me 3 You c an choose a ra nge of speak er vol ume level s, from High to Of f . a Pr ess Menu . b Pr ess a or b to choose Gener al Setup . Pr ess OK . c Pr ess a or b to choose Volum e . Pr ess OK . d Pr ess a or b to choose Speak er . e Pr ess d or c to ch oos e Low , Med , High or Off . Pr ess OK . f Pr ess Stop/Exi t .[...]

General se tup 31 3 Sleep Mod e 3 You c an choose how lo ng the machine must be i dle (f rom 1 to 60 minute s) before it goes int o sl eep m ode. The time r wil l r estar t if a ny op era ti on i s c a rrie d out on t he m a chi ne. Th e de fau lt se tt ing is 10 mi nute s . a Press Men u . b Press a or b to c h oos e Genera l Setup . Press OK . c [...]

Chapter 3 32 Sett ing th e Dim Timer for th e backlight 3 You can set how long the LCD backlight st ays on after the last key press. a Pr ess Menu . b Pr ess a or b to choose Gener al Setup . Pr ess OK . c Pr ess a or b to choos e LCD S ettings . Pr ess OK . d Pr ess a or b to choose Dim T imer . e Pr ess d or c to choose 10Sec s , 20Sec s , 30Sec [...]

33 4 4 Secure F unction L o ck 4 Secu re Funct ion Loc k l ets you res tr ict pu blic access to certain machine functions (Fax, C opy , Sc an, Pr in t 1 and PCC) . This featur e also pr eve nts user s f rom cha nging t he d efaul t se tti ngs of th e machi ne by li miti ng ac cess t o the me nu sett ings. Be fo re usi n g the s ec uri ty fe at ure [...]

Chapter 4 34 Chan ging t he passw ord 4 a Pr ess Menu . b Pr ess a or b to choose Gener al Setup . Pr ess OK . c Pr ess a or b to choose Funct ion Lock . Pr ess OK . d Pr ess a or b to choose Set P assword . Pr ess OK . e Ent er the regi stered four- digi t passw ord. Pr ess OK . f Enter a four-digit numb er for the new pas sword. Pr ess OK . g Whe[...]

Security features 35 4 Setting up and changing restri cted us ers 4 Settin g up restrict ed users 4 You c an set up users with restr iction s and a pas swor d. You c an set up to 20 individu al us ers wit h restric tions a nd a passw ord. a Press Men u . b Press a or b to c hoose General Set up . Press OK . c Press a or b to c hoose Function Lo ck [...]

Chapter 4 36 Rese t existing res tricted use rs 4 You c an reset re stri cted us er s one at a t ime . a Pr ess Menu . b Pr ess a or b to choose Gener al Setup . Pr ess OK . c Pr ess a or b to choose Funct ion Lock . Pr ess OK . d Pr ess a or b to ch oo se Setup Use r . Pr ess OK . e Ent er the adm ini stra tor pas sw ord . Pr ess OK . f Pr ess a o[...]

Security features 37 4 Switching users 4 This set ti ng a llo ws a restr icted user to log on the mac hine when Secu re Funct ion Loc k is tur ned on. a Ho ld down Shift as you press l . Or, p ress Men u . Th en pr ess a or b to choose Chang e User an d press OK . b Press a or b to c hoos e your us er name and pr ess OK . c Ente r yo ur f our-d igi[...]

Chapter 4 38[...]

Sec tion II Fax II Sending a Fax 40 Recei ving a Fax 49 Telephone Se rvices a nd External devices 67 Dialing a nd storing numbers 79 Printing Reports 89 Pol ling 91[...]

40 5 Enter ing Fax mo de 5 Wh en t he m a chi ne is i d le, th e tim e ap pe ars on t he LC D. Whe n yo u want to se nd a f ax, o r ch ange fax s end o r re cei ve set ti ngs , pre ss the ( Fax ) key to illu minate it in blue. The LCD shows: Press a or b to s crol l th roug h the Fax key opt ions . Some fu ncti ons are on ly ava ila ble when sendin[...]

Sending a Fax 41 5 Faxi ng from the scanner gla ss 5 You ca n use the scann er gla ss to fax pa ges of a book o ne at a ti me. The documen t can be up to Le dger size. You ca nnot sen d color faxes with m u ltiple page s. Note • Sin ce you ca n onl y sc an one pa ge at a tim e , it is ea s ier to us e th e A DF if yo u a re sen ding a mul tiple p[...]

Chapter 5 42 Color fax transm ission 5 Your machine can send a color fax to mac hines t hat supp ort th is fe atur e. C olor fa xe s cann o t be s tor ed in the mem o ry . When you send a co lor fax, the machine will se nd it in real ti me (e ven if Real Time TX is set to Off ). How to preview a n out go ing fa x 5 You c an previ e w a fax messa ge[...]

Sending a Fax 43 5 Broadcastin g (Black & White o n ly) 5 Broadcasti ng is when the same fax message is automati cally sent to mor e than one fax number. You can include Groups, O ne To uch, Speed Dial numbers and up to 50 manuall y dialed num bers in the s ame broadcast. Afte r the broa dcast i s fini shed , a Broadc ast Re port will be pr int[...]

Chapter 5 44 Cancel ing a Broadcast in progress 5 a Pr ess Menu . b Pr ess a or b to choose Fa x . Pr ess OK . c Pr ess a or b to choose Remai ning Jo bs . Pr ess OK . Th e LCD wi ll sh ow the f ax number bei ng di al ed and the Broadca st j ob nu mber. d Pr ess OK . Th e LCD wil l ask you the fol lo wing message: Cance l Job? Yes i Press 1 No i Pr[...]

Sending a Fax 45 5 Contras t 5 If y our doc ument i s very ligh t or ve ry dar k, you may wa nt to ch ange the c ontra st. F or most doc uments the f actor y se ttin g Aut o can be used. It automati cally chooses the suitabl e contrast for your documen t. Use L ight when s end ing a lig ht d ocument . Use D ark wh en s endi ng a dar k do cument. a [...]

Chapter 5 46 Dual acc ess (Bla ck & White onl y) 5 You c an dial a nu mber and st art sca nning the fax into me mor y— e ven when th e m ach ine is se nding f rom mem ory, re ceiv ing f ax es or pri ntin g PC da ta . Th e LCD s hows t he new job numbe r a nd a vail able memory. The numbe r of page s you can sc an into the memor y will vary de[...]

Sending a Fax 47 5 Del ayed Batch Trans mission (Black & White onl y) 5 Before se nding the del ayed faxes, your ma c hin e will h elp you ec on om iz e by so rti ng all the f axes i n th e memory by desti natio n and sche duled t ime. All del ayed f ax es th at ar e sc hed u led to b e se nt at the s ame tim e to th e same fax nu mber wi l l b[...]

Chapter 5 48 Sending a f ax manually 5 Man u al t ran s mis si on l e ts y ou he ar th e di aling , ring ing and fax- rece ivi ng ton es whi l e se nding a f ax. a Pr ess ( Fax ). b Loa d your do cument . c To li st en for a dial t one press Ho ok or pic k up th e ha nds e t o f an ex te rna l tel ephon e. d Di al the fa x numb er. e Whe n you he a[...]

49 6 6 Receive mo des 6 You mus t cho ose the r ecei ve mode d epend ing on the ex terna l devi ce s an d tel ephone s ubscr ib er serv i ces y ou hav e on y our li ne. The di agr ams below wil l hel p you choos e the c orre ct mode. F o r more det ailed i nfor mati on abou t the r ec eive mode s, see Usin g rece ive modes on pag e 51. Choose the c[...]

Chapter 6 50 To set the r ece ive mo de foll ow the inst ruct io ns be low: a Pr ess Menu . b Pr ess a or b to choose Initi al Setup . Pr ess OK . c Pr ess a or b to choose Recei ve Mode . d Pr ess d or c to choose Fax O nly , Fax/Tel , Ex ternal T AD or Manual . Pr ess OK . e Pr ess Stop/Exi t . Th e LCD wil l disp lay the cur rent rec eive mode .[...]

Receiving a Fax 51 6 Using r eceive modes 6 Some re ceiv e modes answ er au tomati ca lly ( Fax Only an d Fax/Tel ). You may w ant to cha nge the ri ng d ela y bef ore usin g th ese modes . Se e Ri ng Dela y on page 52. Fax only 6 Fax onl y mode will automa tical ly an swer every ca ll a s a fax call. Fax/Tel 6 Fax/Tel mode helps you automaticall y[...]

Chapter 6 52 Receive mode set tings 6 Rin g Dela y 6 The Rin g Delay se ts the n umber of times t he mac hine ri ngs be for e it ans w ers in Fax Onl y or Fa x/Tel m ode . If you hav e ex ter nal o r ex tensio n tele phones on the s ame li ne as the mac hine, keep the r ing dela y set ting of 4. (See Usin g exter nal and ext ensi on tel ephone s on[...]

Receiving a Fax 53 6 Eas y R eceiv e 6 If Easy R eceive is On : 6 The mach ine r eceiv es a f ax cal l auto matic al ly, even if yo u answer t he cal l. When y ou s ee Recei ving on th e LCD or when you hea r “c hi rp s” t hro ugh the handse t you are usi ng, j ust r epla ce th e hand set. Your mach ine wil l do the r es t. If Easy R eceive is [...]

Chapter 6 54 Sett ing the Re ceivi ng Prio rity 6 When a Ledge r Colo r fa x i s sent to your mach ine, your mac hine will r eceiv e eith er a Ledge r bl ack & whit e fax or a Lett er Col or fa x depe nding on the Rec eivi ng Pri orit y set ting. If your r eceiv ing p rio r it y is B&W(Max.LGR ) , you w ill rece ive a Ledger bl ac k & w[...]

Receiving a Fax 55 6 Rece iving a f ax at the e nd of a co nversati on 6 At the en d of a c onv ersat ion you c an ask the othe r part y to f ax you i nfo rmat io n befo re yo u both hang up. a Ask t he othe r part y to pl ac e the doc ument i n th eir machine and to pres s the S ta rt o r Se nd ke y . b When y ou hear t he other machine 's CN[...]

Chapter 6 56 Memory R eceive (Black & W hite only) 6 You c an only use one Me mory Re ceiv e oper ati on at a ti me:  Fax F orwardi ng  Pagin g  Fax Storage  PC Fax R e ceive  Off You c an chang e your se lect ion at any time . If re cei ved f axe s ar e st ill in th e ma c hin e’s memor y when you chan ge the Memor y Rec eive [...]

Receiving a Fax 57 6 Paging 6 When yo u choose Pa ging, yo ur machi ne dia ls t he page r numb er you hav e pro grammed, and th en di als yo ur PIN (Per so nal I dent ifi ca tion Numb er). This act ivate s your pa ger so you w ill k now th at you hav e a fax mess age i n the memor y. If you hav e se t P agi n g, a ba ck u p co py o f th e rece ived[...]

Chapter 6 58 Fax Storage 6 If y ou c hoos e Fax Stor age, yo ur machi ne sto res th e rece ive d fax in th e me mo ry. Yo u will be ab le t o retrieve fax messages from anot her l oca tion usi ng t he r emot e r etrie val commands. If y ou hav e s et Fax St orage, a backup c opy wi ll aut omati call y be pri nte d at t he machi ne. a Pr ess Menu . [...]

Receiving a Fax 59 6 Note • PC Fax Receiv e is not sup port ed in t he Mac OS ® . • Before you can set up PC F ax Receive you must inst all t he MF L-Pro Suite software on your PC. Make sure your PC is connec ted and t urned on. (Fo r d etai ls see PC -FAX recei ving in th e So ftw are Use r’s Gui de on t he CD- ROM. ) • In th e even t of [...]

Chapter 6 60 Turning off Memory R eceive Operations 6 a Pr ess Menu . b Pr ess a or b to choose Fa x . Pr ess OK . c Pr ess a or b to choose Setup Re ceive . Pr ess OK . d Pr ess a or b to choose Memor y Recei ve . Pr ess OK . e Pr ess a or b to choose Of f . Pr ess OK . f Pr ess Stop/Exi t . Note Th e LC D wil l give y ou mo re op ti ons if there [...]

Receiving a Fax 61 6 Fax Preview (Black & White o nly) 6 How to prev iew a rec eived fa x 6 You ca n view r ecei ved faxe s on the LC D by pre ssing the Fa x Previ ew key. Whe n th e mach ine is in Ready mode, a p opup me ssag e wi ll appea r on the LC D to ale rt yo u of n ew faxes. Setting Fa x Preview 6 a Press Fa x Pr e vi ew . b Press 1 to[...]

Chapter 6 62 c Pr ess Stop/Exi t . When a f ax is o pen th e contro l panel keys wi ll per form th e operat ions shown belo w. How to delete al l faxes in the li s t 6 a Press Fax Pr eview . b Press a or b to ch oose Dele te All . Press OK . Press 1 to c onf irm . c Press Stop /Exit . How to print all fa x es i n the l ist 6 a Press Fax Pr eview . [...]

Receiving a Fax 63 6 Changing the settings to turn off fax prev iew 6 a Press Fa x Pr e vi ew . b Press a or b to c h oos e Fax Previe w i Off . Press OK . The LCD w ill ask you t he fol lowing mes sage: Turn Off Fax Preview and print all future incoming faxes? Yes i Pr ess 1 No i Press 2 c Press 1 to cho o se Yes . The LCD w ill ask you t he fol l[...]

Chapter 6 64 Using your Rem ote Acce ss Code 6 a Di al your f ax numbe r from a tou ch tone tel ephon e or anot her f ax mach ine. b Whe n yo ur m a ch in e an s w ers, en te r your remote access code (3 digits foll ow ed by ) at onc e . c The machine signals if it has received messages:  1 lo ng bee p — Fax mess ages  No beep s — No mess[...]

Receiving a Fax 65 6 Rem ote Fax commands 6 Foll ow the co mmands below to ac cess f eatu res wh en you are away fr om the m achi ne. When you call the machine and en ter your remote a ccess code (3 d ig its f oll o wed by ), t he system wi ll give two s hor t beep s and yo u must ent er a re mote c ommand. R emote co mmand s Ope rat ion det ail s [...]

Chapter 6 66 Retri eving f ax messa ges 6 You c an call y our machi ne from an y t ouc h ton e tel ephon e and hav e yo ur fax me ssages se nt t o a mac hin e. Bef ore you us e this fea ture, yo u hav e to tur n on Fax St orage. a Di al your f ax numbe r. b Whe n yo ur m a ch in e an s w ers, en te r your remote access code (3 digits fol lo wed by [...]

67 7 7 Voice opera tions 7 Voi ce call s can be made eit her wi th an ext ernal t elep hone, by di al ing man ual ly, or by usi ng Quick D ial numb ers. Tone or Pulse (Cana da only) 7 I f yo u hav e a P uls e dia lin g ser vi ce, b ut ne e d to s end Ton e sig nals ( for e xampl e, for tel epho ne bank i ng), foll ow the i nstr uct io ns bel ow: a [...]

Chapter 7 68 Tel ephone ser vices 7 Your mach ine su pport s the Cal ler ID and Distinct ive Ring subscribe r telephone se rvice s tha t some te lephon e compani es offe r. Featur es like Voice Mail , Call Wa it ing, C all Wai t i ng/Cal l er ID , R ingMast er, ans wering services, al a rm systems or o ther custom fea tur es on one te lepho ne line[...]

Telephone Ser vices an d External devices 69 7 Dis tincti ve Ring 7 Di stinct ive Ring i s a funct ion of yo ur Brot her mach ine tha t allow s a per son with one l in e to rece ive f ax an d voic e call s t hr ough two dif fer ent p hone nu mber s on th at one l ine . Brot her uses the t erm “Di stinct ive Ri ng” , b ut tel epho ne co mpani es[...]

Chapter 7 70 Before you choo se th e ring pa ttern to r egi st er 7 You c an only r egi st er on e Disti ncti ve Ri ng pat ter n wi th th e machi ne. Some r ing p atter ns ca nnot be reg ister ed. The rin g patter ns below are support ed by yo ur Brot her mac hi ne. Regi ste r th e one yo ur t elepho ne co mpany gives you. Note Ri ng Pat tern #1 is[...]

Telephone Ser vices an d External devices 71 7 Turning of f Di stinctiv e Ring 7 a Press Men u . b Press a or b to c h oos e Fax . Press OK . c Press a or b to c h oos e Miscel laneous . Press OK . d Press a or b to c h oos e Distin ctive . Press OK . e Press a or b to c h oos e Off . Press OK . f Press Stop /Exi t . Note If y o u tu rn o ff D ist [...]

Chapter 7 72 Setting up you r area code (USA only ) 7 When r eturni ng cal ls f rom the cal ler I D histo ry yo ur machi ne wil l automa tic al ly dia l “1” pl us the a rea c od e fo r a ll ca l ls. If yo ur loc a l di ali ng pl an req uire s t hat the “1 ” no t be used f or call s wi thin you r ar ea c ode ente r yo ur ar ea cod e in thi s[...]

Telephone Ser vices an d External devices 73 7 Note • If you do not re ceive all your faxes, sho rten th e Ring D elay se tti ng on your ext ernal TAD. • If You Subs cri be to you r Tel ephon e comp any's D isti nctiv e Rin g Servi ce: You ma y conn ect an ext ern al TAD t o a separate wall j a ck only i f you subscribe to you r tel ephon [...]

Chapter 7 74 Recordi ng outgoing message (OGM) on an external TAD 7 Ti ming is im por tant in r ec or din g thi s me ss age. The mess age s ets up the wa ys to han dle bot h manu al and au tom atic fa x re cepti on. a Rec or d 5 seconds of s il ence at the be gi nni ng of your mess age. (T his a llows you r m a chi ne t ime to li ste n for th e fa [...]

Telephone Ser vices an d External devices 75 7 Conver ting telephone w all outlets 7 Ther e ar e three ways to c onv ert to an RJ11 jac k. The fir st two wa ys may r equi re hel p from the te lepho ne compan y. You ca n c hange t he wa ll ou tlet s fro m one RJ14 j ack to tw o RJ11 ja cks . O r you c an ha ve an R J11 w a ll o ut let in stal led a [...]

Chapter 7 76 Multi-line connections (P BX ) 7 We sug gest you as k th e company wh o inst alled yo ur PBX t o conn ect your machine . If you have a multi li ne system we su ggest you ask the in st alle r to co nne ct the unit to the last l ine on the system. This prevents the mac h ine bein g ac tiv ate d ea ch tim e the system re ce ives t elephon[...]

Telephone Ser vices an d External devices 77 7 Using ex terna l and extensi on telephones 7 Using extensi on teleph ones 7 If yo u ans w er a f ax cal l at a n exte n sio n tel epho ne, y ou ca n make your mach ine rece ive t he fax by pres sing th e Fax Re ceive Co de l 51 . If th e machi ne answ ers a v oi ce cal l and pse udo/d oubl e- rings for[...]

Chapter 7 78 Chan ging the re mote co des 7 Th e pr e se t Fa x R e cei ve Co de i s l 51 . T he pre set Te le phone Ans wer Code i s #51 . If yo u want to, you can repl ace t hem wi th y our own c odes . a Pr ess Menu . b Pr ess a or b to choose Fa x . Pr ess OK . c Pr ess a or b to choose Setup Re ceive . Pr ess OK . d Pr ess a or b to choos e Re[...]

79 8 8 How to Dial 8 Manual dialing 8 Press al l of the di gi ts of the fax or tel ephon e number . One Touch Dialing 8 Your machi n e ha s 3 O ne Touch ke ys where yo u ca n s tor e 6 fa x or te le pho n e nu mb er s fo r auto matic di ali ng. Press the O ne Tou ch key that stores the nu mb e r yo u w a nt to c all . ( See Storin g One Touch Dia l[...]

Chapter 8 80 Searc h 8 You c an s ear ch fo r name s you have s to red i n the One Tou ch and Spe ed Dial me mory. a Pr ess ( Phone B ook ). Or, you ca n pre ss ( Fa x ) and then press a or b to choose Phone Bo ok . b Pr ess a or b to choose Searc h . Pr ess OK . c Pr ess a or b to choose Alpha betical Ord er or Numer ical Or der . Pr ess OK . Note[...]

Dialing and s toring numbers 81 8 Call e r ID hist ory 8 This featu re req uir es th e Cal l er I D sub scrib er serv i ce offer ed b y m any lo cal tel ephon e comp anies. (See Cal ler ID on pa ge 71. ) The nu mber, or name i f av ai la ble, f rom t he las t 30 faxe s and tel ephon e call s you rece ived will be st or ed i n t he Ca ller ID hi sto[...]

Chapter 8 82 Stor ing numb ers 8 You c an set up your mac hi ne to do th e fol lowi ng typ es of easy di ali ng: One T ouc h, Speed D ial and Grou ps for bro adcasti ng fax es . When y ou di al a Quick Dia l num ber, the L CD sh ows t he n ame, i f y ou st ored it, or the nu m b er. Note If yo u los e ele ctr ic al po we r, th e Qu ic k Di al nu mb[...]

Dialing and s toring numbers 83 8 d Press a or b to c hoos e the 2-d igit One Tou ch Dia l nu mber where y ou want to sto re th e nu m ber . Press OK . Note One T ouc h Di al numbe rs b egin with (f or exa mple, l 0 2 ). e Do one o f the fol lowi ng:  Ente r t he n ame u sing the dia l pad (up to 16 ch aracters). Press OK . (T o hel p yo u enter[...]

Chapter 8 84 c Pr ess a or b to choo s e the 2- dig it Spee d Dial l oc ati on whe re you want to st or e the num ber. Pr ess OK . d Do on e of the foll owi ng :  Enter the name (up to 16 ch aracters) us ing th e dial pa d. Press OK . (T o hel p yo u enter let ter s, see Ente ri ng Te xt on page 198. )  To stor e th e nu mber w itho ut a name[...]

Dialing and s toring numbers 85 8 Storing Speed D ial numbers from the Ca ller I D h is to r y 8 If yo u ha v e th e Ca lle r ID su b scri ber se rv ice fro m your tel ephone compa ny you can al so st ore S p eed Di al nu mbe r s f rom i nc om ing cal ls in t he Call er ID Hi st or y. (See Ca lle r ID on p age 7 1.) a Press ( Fax ). b Press a or b [...]

Chapter 8 86 f If you want to ch ange the Fax/ Tel num be r, pr es s a or b t o choose Fax/T el: , then pr ess c and en te r the new fax or t el ephone numb er usi ng the di al pad (up t o 20 digit s). Note For Speed Dial locations you can change Fax/Te l1: a nd Fa x/Tel2: . g Do on e of the foll owi ng :  If you are chan ging a Spe ed Dial num [...]

Dialing and s toring numbers 87 8 g To ad d numbers to th e group, pre ss a or b to choose Alphab etical O rder or Numeri cal Order and press OK . Press a or b to se lec t a nu m ber an d press OK . Note One T ouc h Dia l loc ati ons beg in with l . Speed Di al locat ions begi n wit h # . h Do one of t he fol lowi ng:  To ad d anot her numb er t[...]

Chapter 8 88 Deleting a numbe r from a Group 8 a Pr ess ( Phone B ook ). b Pr ess a or b to choos e Setup Gro ups . Pr ess OK . c Pr ess a or b to choo s e the G rou p you wan t to chan ge. Pr ess OK . d Pr ess a or b to choo s e the nu m be r you wan t to del ete. Pr ess OK . Pr ess 1 to conf irm. e Pr ess a or b to choose Compl ete . Pr ess OK . [...]

89 9 9 Fax repor ts 9 Yo u ne e d to set up the T ran sm iss io n Ve rif ica ti on Re po rt an d J our nal Pe riod us in g th e Men u k e ys. Transmission Verification Report 9 You c an us e t he T ran smiss i on Ve rif ica tion Repor t as pr oof tha t you s ent a f ax. Thi s rep ort l ist s the t ime an d date of tr ans miss io n and whether the t[...]

Chapter 9 90 e Pr ess d or c to choo s e an in terv al . Pr ess OK . (If you ch oose 7 days, the LCD w il l ask yo u to ch oose t he fi rst day for t he 7-d ay co untd own.)  6, 12, 24 hou rs , 2 or 7 da ys Th e machine wil l pri nt t he repor t at th e chose n ti me and t hen er ase a ll jobs fro m its mem o ry . If t he machine's memory b[...]

91 10 10 Polling o verview 10 Pol lin g let s you s et up your mac hi ne s o ot her peopl e can re ceive fa xes fro m you, but they pa y fo r th e ca ll. It also lets yo u ca ll so m ebo dy else’s fax machine and receive a fax from it, so yo u pa y f or t he ca ll. T he po lli ng f ea tu re needs to be set up on bot h mach ines f or thi s to wor [...]

Chapter 10 92 Polled t ransmit (B lack & White only) 10 Pol le d tr ansmit lets you set up y our ma chi ne to w ai t with a d oc um en t s o anot he r f ax machine can call and retrie ve it. The docum ent wil l be store d and can be ret riev ed by any ot her fa x machi ne unti l you del ete i t f rom t he memor y. (S ee Ch ecki ng and c anceli [...]

Se cti on II I Cop y II I Making c opi es 94[...]

94 11 How to copy 11 Entering C opy mode 11 When y ou want to mak e a cop y, p ress ( Copy ) t o illumi nate i t in b lue. The LCD shows: 1 N o. of Co pie s You can enter the numbe r of copies you w ant by using the dia l pad. Press a or b to s crol l th roug h the C opy key opt ions .  Qualit y (See page 9 5.)  Enlarg e/Reduc e (See page 9 5[...]

Making copies 95 11 Copy set tings 11 You c an chan ge th e co py se tti ngs te mporar il y fo r th e next cop y. These sett ings ar e t empor ary, and the machine returns to its default setti n gs 1 min ute afte r copyi ng, un less you hav e s et the Mod e Timer to 30 s ec onds or less . (See Mode Ti mer on p age 26. ) If you have fini sh ed choos[...]

Chapter 11 96 g If you do n ot wan t t o cha nge a ddi ti onal se tti ngs, pre ss Blac k S tart or Color S tart . Note • Page L ayout Opt ions are no t avail abl e with Enlarge /Reduce . • Fit to Page opt ions is no t avail able with Page Layout , Boo k Copy and Waterm ark Copy . • Fit to Page doe s not wor k pr oper ly when the documen t on [...]

Making copies 97 11 e Press d or c to c h oos e Off(1 in 1) , 2 in 1 (P) , 2 in 1 (L) , 4 in 1 (P) , 4 in 1 (L) , 1t o2 , Poster (2x2) or Poster (3x3) . Press OK . If y ou c hose 2i n1 or Poster (2x2) wi th Led ger or A3, go to step f t o ch oose the paper siz e of y our doc ument. If y ou c hoose an other se ttin g, go t o step g . f Do one of t h[...]

Chapter 11 98 If you ar e copyin g fro m th e scann er gl ass, pl ac e t he doc um ent fa ce d o wn in th e direction s hown b elow:  2 in 1 (P )  2 in 1 (L )  1 to 2  4 in 1 (P )  4 in 1 (L )  P o s t e r( 2x2 ) You can make a poster size copy of a phot ogr aph.  P o s t e r( 3x3 ) You can make a poster size copy of a phot ogr[...]

Making copies 99 11 Adjusting Brightness and Contras t 11 Brightne ss 11 Yo u can a d just t he c opy brig ht ne ss to m a ke cop ies dar ker or ligh ter. a Press ( Copy ). b Load your do cumen t. c Ente r the numb er of copi es y ou w ant. d Press a or b to c h oos e Bright ness . e Press d t o make a dar ker copy or press c to mak e a lig hter c [...]

Chapter 11 100 Tray Sel ect 11 You ca n change t he tray tha t will be used fo r next co p y onl y . To ch ang e the de fault tray see Tray use in Co py m ode on page 27. a M ake sur e y ou are in Co py mode . b Loa d your do cument . c Ent er th e number of c opi es yo u want. d Pr ess a or b to choose Tray Sele ct . e Press d or c to choo se Tr a[...]

Making copies 101 11 Note Book Copy is not available w i th Page Layout , Sort , F i tt oP a g e , Skew Adjustment and Watermark Co py . Watermark Copy 11 You ca n place a lo go or tex t int o yo ur doc ument as a Wate rmark . You c an s ele ct on e of th e te mpl ate wa te rm ark s ( CONFIDE NTIAL , D RAFT , or COPY ), dat a f rom yo u r m e dia c[...]

Chapter 11 102 Using a sca nned pap er document as you r watermar k 11 a Pr ess ( Cop y ). b Ent er th e number of c opi es yo u want. c Pr ess a or b to choose Water mark Co py . Pr ess OK . d Pr ess d or c to choose On . e Pr ess a or b to choose Curre nt Setting . Pr ess OK . f Pr ess a or b to choose Scan . Press OK . Th en pl ace t he p age th[...]

Making copies 103 11 ‘Out of Mem o ry’ message 11 If th e Out of Memory message app ears while sca n ning d ocumen t, press Stop/Ex i t to can cel or Bl ack Start or Col or Sta rt to co py the s canned pages. Yo u wi ll ne ed to c lear som e job s fr om the memor y bef ore y ou can c ont inue. To fr ee up ex tra memory , do the fol lowi ng: [...]

Chapter 11 104[...]

Sectio n I V Walk- up Pho to Printing IV PhotoCapture Ce nter ® : Printing photos from a m emory card or US B Fl as h memo ry d ri ve 106 Printing photos from a camera 125[...]

106 12 Phot oCapture C ent er ® Operatio ns 12 Printing from a m emory car d or USB Fl ash memory drive without a PC 12 Eve n if yo ur ma chi ne is n ot con nected to yo ur co mputer, you can print phot os d irect ly from di gi tal ca mera med ia or a USB Fl ash memo ry dri ve. ( See Pr int Im ag es on pa ge 109 .) Scanning to memory card s or USB[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 107 12 Memo ry cards or a USB Flas h mem ory drive folder stru cture 12 To av oi d erro rs, r emembe r th e fol lo wing poi nts :  Th e im ag e file exte ns io n mu st be .J PG (Oth er ima ge fi le ext ensi ons li ke .J PEG, .T IF, .G IF a n d s o on w ill n[...]

Chapter 12 108 Getting st arted 12 Firmly put a me mory card o r USB Flash memor y dri ve into the prope r slot . 1 USB Flash m emory drive 2 CompactFlash ® 3S D , S D H C 4 Memory Stick ® , Memor y Stick Pro™ 5 xD-Picture Card ™ CAUT ION Th e USB dir ect in ter fa ce s upp orts on ly a USB Fl ash memory dri ve, a Pict Bridge com p atib le ca[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 109 12 Entering PhotoC apture mode 12 After you in sert t h e memory ca rd or US B Flas h memor y dri ve, press t he ( Photo Captu re ) key to ill umi nate it in blu e and dis play t he Phot oCaptu re opt ions on th e LCD. The LC D shows : Press a or b to s cro[...]

Chapter 12 110 Print Index (Thumbnails) 12 The PhotoCa pture Cent er ® assi gns nu mbers for ima ges (s uc h as No.1 , N o .2, No .3 , a nd s o on) . The PhotoC apture Cente r ® does no t rec ogniz e any other n umbers or file na mes that y our digi tal ca me ra o r c omp u te r ha s us ed to ide nti fy the pi c tur es. You can pri nt a thu mbnai[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 111 12 f Afte r you ha ve chos en al l the im age numbers, press OK again. g Ente r the numb er of copi es y ou w ant us ing th e di al pa d. h Do one of t he fol lowi ng:  Chan ge the pri nt s ett ings. ( See page 1 17.)  If yo u do not want to chan ge a[...]

Chapter 12 112 Enhance Ski n-Tone 12 Enhan ce Sk in-Ton e i s b est us ed f or adj usting por trait phot ographs. It de tects h uman sk in co lor i n yo ur phot os and adj usts th e ima ge. a Make sure yo u ha ve p u t a me mory card or USB F l ash memory dr i ve in the pr oper slot . Pr ess ( Photo Captur e ). b Pr ess a or b to choose Enhan ce Ph[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 113 12 Remove Red-Eye 12 The machine dete cts ey es in you r phot os and wi ll remo ve red -eye from y our pho to. Note Ther e ar e some cases when re d-eye may not be re moved. • When th e fac e is too s mal l. • When th e fac e is tur ne d too f ar up, do[...]

Chapter 12 114 Sepia 12 You c an conver t th e col or of yo ur phot o to sepia. a Make sure yo u ha ve p u t a me mory card or USB F l ash memory dr i ve in the pr oper slot . Pr ess ( Photo Captur e ). b Pr ess a or b to choose Enhan ce Photos . Pr ess OK . c Pr ess d or c to cho ose yo ur ph oto. Pr ess OK . d Pr ess a or b to choose Sepia . Pr e[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 115 12 Print All Photos 12 You c an print all t he phot os on yo ur memor y card. a Make sure you have p ut a me mory card or U SB Flas h memor y dri ve in t he pr op er slo t. Press ( Photo Capture ). b Press a or b to c h oos e Print All Phot os . Press OK . [...]

Chapter 12 116 Trimmi ng 12 You c an tr im your phot o and print a part of the im age. Note If yo ur pho to is v ery s mal l or an ir regula r sh ape you may no t be abl e to tr i m t he phot o. Th e LCD wi ll di spla y Image Too Sma ll. or Image Too Lon g . a Make sure yo u ha ve p u t a me mory card or USB F l ash me mory dr i ve in the pr oper s[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 117 12 Photo C ap ture C enter ® pr int settings 12 You c an c hange the pri nt sett ings te mporar ily for the next pri nt ing. These se ttin gs are te mporar y, and t he machin e retur ns to its defa ult s ett ings 3 minu tes af ter pri nting , un less you h[...]

Chapter 12 118 Pri nt Quality 12 a Pr ess a or b to choose Print Qu ality . b Pr ess d or c to choose Norma l or Photo . Pr ess OK . c If you do n ot wan t t o cha nge a ddi ti onal se tti ngs, pre ss Co lor Sta rt to pri n t. Paper options 12 Paper Type 12 a Pr ess a or b to choose Paper Typ e . b Pr ess d or c to choo s e the pa pe r ty pe yo u a[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 119 12 Adjusting Brightness, Contrast and Color 12 Brightne ss 12 a Press a or b to c h oos e Bright ness . b Press d to mak e a da rker pri nt or pr ess c to mak e a lig hter pr i nt. Press OK . c If y ou do no t want to chan ge addit iona l settin g s, p ress[...]

Chapter 12 120 Cropping 12 If y ou r p hot o i s t oo l o ng o r w id e to fi t th e av ailabl e spac e on yo ur chose n la yout , par t of t he image wil l automa tic ally be c roppe d. The factory setting is On . I f yo u wa nt to p rint the wh o le i mag e , t urn thi s s etti ng to Of f . a Pr ess a or b to choose Cropp ing . b Pr ess d or c to[...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 121 12 Set ting your changes as the new de fault 12 Yo u c an s ave th e pri nt se tt ing s yo u u se m ost ofte n by set tin g them as the defa ult s etti ngs . Thes e se tti ngs will st ay un ti l you ch ange them ag ain. a Press a or b to cho ose your new se[...]

Chapter 12 122 a Inse rt a Co mpa c tF lash ® , Memo ry Sti ck ® , Memo ry Stick Pr o™, SD, SDHC, xD-Pictur e C ard™ or U SB Flash memor y dr ive in to your machin e. CAUT ION DO N OT ta ke ou t th e me m ory card while Photo Capture is blinking to avoid d amag i ng the c ard or d ata sto r ed on the ca r d. b Loa d your do cument . c Pr ess [...]

PhotoCaptur e Center ® : Printing photos from a memory c ard or USB Flash memor y drive 123 12 Glas s Scan Si ze 12 To sc an a Lega l, Ledg er, A3 or A4 size doc ument, you n eed t o ch ange the Glass S canSize sett ing. The def ault se ttin g is Le tte r. a Press ( Sc an ). b Press a or b to c h oos e Scan t o Media . Press OK . c Press a or b to[...]

Chapter 12 124 Und er st a nd in g t he Err or Messages 12 On ce y ou ar e fami lia r wi th the ty pes of e rror s that c an oc cu r w hi le y ou a re us ing Phot oCapt ure C enter ® , y ou ca n easily id enti fy and t roub leshoo t any p rob lems.  Hub is Unusab le. Thi s mess age w ill appear i f a Hub o r USB Fla sh memor y driv e with a Hub[...]

125 13 13 Printin g photo s directly fr om a PictBridg e camera 13 Your Broth er mach in e supp ort s th e Pict Bridge s tand ard, al lowing yo u to co nnec t to a nd pr int ph otos dir ect ly fr om any Pict Bridge c ompat ible digi tal came ra. If y our ca mera is u sin g the USB Mas s Stor age sta ndard, you can al so prin t phot os f rom a di gi[...]

Chapter 13 126 Printing Im age s 13 Note Remove any m emory cards or USB F l ash memor y dri ve from th e machi ne befor e con n ect in g a dig it al ca mer a. a Make sure that your cam era is turned off. C o nn e ct yo ur c ame r a to th e US B dir ect inte rf ace (1) on th e m ach ine us ing the U S B ca ble . 1 USB direct interface b Tu rn on th[...]

Printing photos from a camer a 127 13 Printin g photo s directly fr om a digital camera (with out Pic t Brid g e) 13 If y our ca mera is us ing the USB Mas s Stor age sta ndard, you can c onnec t y our came ra in s tor age mod e. T hi s en abl es y ou to pri nt phot os f rom yo ur came ra. (If you would l i ke to prin t phot os in Pict Bridg e mode[...]

Chapter 13 128 Und er st a nd in g t he Err or Messages 13 On ce y ou ar e fami lia r wi th the ty pes of e rror s tha t can o ccur whi le you are pr inti ng fr om a ca mera, you ca n eas ily i dent ify an d tr ouble shoot any prob lems.  Out of Memory Thi s messag e wil l ap pear if yo u are wor king wi th i mages that ar e too lar ge fo r the [...]

Se cti on V Software V So ftwar e and Ne twork feat ures 130[...]

130 14 The C D-ROM incl udes the Softw are User ’ s Guide an d Network User’s Guide for featur es available wh en connected to a c ompute r (for exam pl e, printing and scan ni ng). The s e guides have easy to use links that, w hen clicked, wil l take you dir ectly to a p ar ticular section. You ca n fin d i nfo r mati o n on t he se fe atur es[...]

Sectio n V I Appendixes VI Safety and Legal 132 Troubleshooting and Routine Maintenance 145 Menu a nd Features 172 Sp ecifi cati ons 199 Glo ssar y 213[...]

132 A Choosing a location A Put your machine on a flat, stable surface that is free of vibra tion and shocks, such as a desk. Put the machi ne ne ar a t eleph one w all jack an d a st andar d AC po wer outl et . Cho ose a l ocati on whe re the temp eratu re rema ins betw een 50 ° F an d 95 ° F (10 ° C a nd 35 ° C). WA RNIN G DO N OT put t he ma[...]

Safety and Legal 133 A To use th e machine safely A Ple ase keep these inst ruct io ns for l ater refe renc e and read the m bef ore attem pting any mai ntena nce. Note If t here ar e faxes i n th e machi ne' s me mory, you need to pr i nt th em or save th em befor e you unpl ug th e mach ine fro m the AC power ou tlet for mor e than 24 ho urs[...]

134 DO NOT put y our ha nds on the edge of t he mach ine und er the docu ment c ove r or the sca nner cover. Doing this may cause inj u ry. DO N OT put y our han ds on the e dge of t he pape r tra y unde r th e paper tray c over . Doing this m ay ca u s e in ju r y.[...]

Safety and Legal 135 A DO NOT tou ch the ar ea s haded in t he il lus tra tion. Do ing t hi s may c au se inj ury. When mov ing t he mac hine yo u must li ft i t fr om th e base, by pla cin g a hand a t eac h si de of t he uni t a s show n in the ill us trat ion. Do not c arry the ma chin e by ho lding the sca nner cover . DO NOT use f lammabl e su[...]

136 Unpl ug t his pr oduct fro m the wal l outl et b efore cl eaning th e i nsi de o f t he ma chine. DO N OT use liq uid or ae ro sol cl ea ner s. Use a d amp c lot h for cle ani n g. If the ma c hin e be co m es ho t, rel eas e s sm oke , or ge ne ra te s any st ron g s mel ls, imme d iate l y unpl ug the mac hi ne fr om the AC powe r out le t. C[...]

Safety and Legal 137 A CAUT ION Li ghtn ing and po wer su rges ca n damage t hi s prod uct! We re comme nd that you us e a qual i ty surg e pro tec ti on dev ice on t he AC powe r lin e and on t he tele phone l ine, or unpl ug the co rds dur ing a li ght ning st orm. WA RNIN G I MPO RTAN T SAFET Y INS TRUC TIO NS When us in g y our t eleph one equi[...]

138 Important safety instructions A 1 Read al l o f thes e i nst ruct ions . 2 Save them for la ter reference. 3 Foll ow al l war ning s and i ns tr uct io ns marke d on the p rodu ct. 4 DO NOT use t his produ ct n ear wa ter. 5 DO NOT pl ace th is pro duct o n an unst able cart, s tand, or tab le. T he prod uct may f all , c ausi ng se rious d ama[...]

Safety and Legal 139 A 13 To prot ec t you r pr oduct agai nst pow er surg es, we rec ommen d the us e of a powe r prot ecti on dev ic e (S urg e Pr otec t or). 14 To re d uce th e r is k of fir e, e le ctri c s h ock an d inj ury to pe o ple , n ote th e foll owi ng :  DO NOT use th is pro duct ne ar ap pli ances that us e wate r, a sw imming p[...]

140 If t rou ble i s exper ienced wit h this equip ment, fo r repa ir or wa rran ty info rmat io n, pl ea se con tact Bro t h er Cus tome r Serv ice. (See Brother numbers on p age i.) If the e quipme nt is c aus ing ha rm to the tel ephone net wor k, t he t eleph one company may r eque st tha t you dis co nnect the e quipme nt unt il t he pro bl em[...]

Safety and Legal 141 A Federal Communications Commission (FCC) Declara ti on of Conformity (USA only) A dec lares , tha t the pro ducts Prod uct N ame: MFC-6 490CW comp ly wit h Part 15 of the FCC Rule s. Op erati on i s sub ject t o th e fol lowing two c ondi ti ons : ( 1) Th is dev ice may n ot ca use h armf ul int erfer enc e, and (2) th is dev [...]

142 Indus try Canada Com plianc e State ment (Cana da only) A Thi s Cl ass B di gita l appar atu s compl ies wi th Can adi an ICES- 003. Cet appa rei l numéri que de l a cla sse B est co nforme à la no rme NMB-0 03 du Can ada. LAN connection A CAUT ION DO N OT con nect this pr oduc t to a LAN c onne cti on that i s su bjec t to ov er -vol ta ges.[...]

Safety and Legal 143 A Lega l limitations f or copying A Col or r epr oduct ions of ce rtai n d ocum ents ar e i llegal and may r es ult in e ithe r cri minal or ci vil lia bili ty . Th is memor andum is i nte nded t o be a guid e rathe r tha n a comp le te l ist ing of ever y pos sible pr ohi bitio n. In case of dou bt, we s ugge st th at you c he[...]

144 Tradem arks A The Broth er lo go is a regi ster ed tr ademark of Brothe r I ndus tr ie s, L td. Bro ther is a reg ister ed tr adem ark of Br other Indus tries , Ltd. Mul ti -Fun cti on Link is a reg ister ed tr ade mark of Brothe r I nter nat ional Cor porat ion. © 200 8 Brothe r Ind u st ries , Ltd. All ri ghts res er ved. Win dows Vist a is [...]

145 B B Troub leshooting B IMP O RT ANT For tec hni cal hel p, yo u must call the countr y where y ou bough t the machi ne. Cal ls must be made from within th at cou n try. If y ou thi nk th ere is a prob lem wi th y our machi ne, c heck the char t bel ow and fol l ow th e tro ublesh ooti ng tips . Most prob lems ca n be eas ily r esolv ed by yours[...]

146 Poor prin t quality Check th e print qua lity . (See C hecki ng the pr int qua lity on page 1 68.) Make sure t hat th e Medi a Ty pe setti ng in the printer d river or the Paper Type setting i n the machi ne’ s menu mat ches the type of pa per you are us ing . (See Printi ng for W indow s ® or Pr int ing a nd Faxin g for Ma cintosh ® i n th[...]

Troubleshooting a nd Routi ne Maintenanc e 147 B Pr int spe ed is too slow . Try cha nging t he prin ter driv er setting. The highest resolut ion need s long er data proce ssing, sendi ng and p rint ing t ime. Try the o ther qual ity se ttings in the prin ter driv er Adva nced tab. A l so , cl ick C o lor Setti ngs , and ma ke sure you unche ck Col[...]

148 Teleph one Line or Connect ions Diffic ulty S ugg esti ons Dia ling doe s not work. (No dial tone ) Check th at the mac hine is pl ugged in and that the On / Off ke y is on. Check all l ine cord con nect ions. M ake sure the te lephon e line co rd is plugg ed into the tel ep hone w all jack and the L INE j ack of the ma chi ne. (Can ada only) C[...]

Troubleshooting a nd Routi ne Maintenanc e 149 B Ver tical bl ack line s w hen send ing. Black ve rtical lin es on f axes yo u send are typi cally caused b y dirt o r co rrec tion fluid on the gl ass strip. Cl ean the glass stri p. (See Cleanin g the scann er g lass on page 16 6. ) Handl ing Incoming Calls Dif ficul ty Sugg est ions The mach in e ?[...]

150 Soft ware Dif f i culti es Diffic ulty S ugg esti ons Cann ot i nstal l sof twa re o r pri nt. Run the Repa ir MF L-Pr o Suit e program on th e CD- ROM . This progr am w ill re pair and rei nstall th e software. ‘De vice Busy ’ Make sure t he mach ine is not showi ng an error messag e on the LC D. Cann ot p rint im ages from Fac eFi lter St[...]

Troubleshooting a nd Routi ne Maintenanc e 151 B Dial Tone B Se tti ng th e di a l to ne to D e te cti on w il l s hor ten the di al de tect pause . a Press Men u . b Press a or b to c h oos e Initia l Setup . Press OK . c Press a or b to c h oos e Dial T one . d Press d or c to c h oos e Detect ion or No Detecti on . Press OK . e Press Stop /Exi t[...]

152 Err or and Main tenance mess ages B As wit h any sop hist icat ed offi ce prod uct , erro rs may occu r. If th is h appen s, your mach ine i denti fies the error and shows an error messag e. The m ost commo n err or and ma inten ance mess ages are sho w n be low . You c an corr ect most err ors and r outi ne maint enanc e m essag es by you rsel[...]

Troubleshooting a nd Routi ne Maintenanc e 153 B Comm.Error P oor telephone line quality cause d a communication err or. Send the fax agai n or connect the mac hine to another t el ephone line. If t he problem continu es, call the telephone company and ask the m to check your telephone line. Connection Fa il Y ou tried to poll a fax mac hine that i[...]

154 Media Erro r The memory card is ei ther corrupted, improperly for matted, or there is a problem with the car d. Put the card firmly into the slot a gai n to make sure it i s in the correct position. If the error remains, check the media drive (slot) of the machine by putting i n another memory card that you k now is working. Media is F ull. The[...]

Troubleshooting a nd Routi ne Maintenanc e 155 B Out of Memory The mac hi ne 's memory is full. Fax sending or co py operation in progr ess Do one of the foll owing:  Pr ess Stop/E xit and wait until the other operations i n progress finish and then try again.  Clear the data in the memory. To gain extra me mory, you can turn off Memory [...]

156 Unable to Init. XX The machine has a mechanical problem. — OR — A foreign object suc h as a clip or ripped paper is in t he mac hine. Open the scanner cover and look on the left, middle and right hand s i de under the covers for foreign obj ects and paper scraps. If the error messag e c ontinues, disconnect the machine from the power for se[...]

Troubleshooting a nd Routi ne Maintenanc e 157 B Error anima tion B Error anima t i on displ ays st ep-by -st ep ins truc tions when pap er gets ja mmed. You can read t he step s a t yo ur own pace by pre ssing c to se e the ne xt st ep and d to go bac kward. I f you do n ot press a key af ter 1 min ute the an imati on s tar ts runn ing auto matic [...]

158 Transf erring faxes to your PC B You c an tran sfer the fa xes fro m your mac hine' s memor y to y our PC. The mac hi ne can sto r e fax e s for ap p rox im at ely 24 hou rs i f the re is a po wer fai l ure. a Pr ess Stop/Exi t t o interrupt the error tem pora ril y. b Make sure you have installed MFL-P ro Sui te on yo ur PC, an d then t u[...]

Troubleshooting a nd Routi ne Maintenanc e 159 B D ocume n t ja m B D ocu m ent s c an ja m in th e AD F un i t if they are not i nse rted or fe d pr operly , or if t hey are too long. Follo w the steps below to clear a doc ument ja m. Documen t is jamme d in the to p of the ADF unit B a Take out any pap er fr om th e ADF t hat i s not jamme d. b O[...]

160 Printer jam or paper j am B Take out the jammed pa per depe nding o n wher e it is j ammed in t he machin e. a Pull th e pa per tra ys (1) o ut of the m achi ne. b Pul l out the j ammed paper (1) . c Re set the mac hin e by li fti ng th e scan ner cove r f rom t he fr ont of the mac hi ne and then cl osing it. If the err or ha s cl eared fro m [...]

Troubleshooting a nd Routi ne Maintenanc e 161 B e C lose th e Inn e r Ba ck Cov e r (1) if it is open as show n in the i llu stra tion . f Close the Outer Ba ck Cover. Make sure the Outer Back Cover i s clo sed p roper ly. g U sin g both han ds , use th e pl as tic ta bs on bot h sid es of the mac hine to l ift t he Sca nner Cove r (1 ) into t he [...]

162 WA RNIN G Be c aref ul n ot to t rap yo ur f inger s un der the scanner cover. Al way s us e the f inger hol ds pro vid ed on both sides of the scanner cover when open ing and cl osing i t. i Pus h paper tr ay #1 and p aper tr ay #2 firml y b a ck into t he m a chi ne. Note Mak e sure y ou pull out the pa per su ppor t until it clicks. Routine [...]

Troubleshooting a nd Routi ne Maintenanc e 163 B c Ope n the new i nk car tri dge bag for t he co lor sh ow n on the L CD , an d th en t ake out the ink cart rid ge. d Tur n t he g reen knob o n t he pr ote ct ive yello w ca p clockwise to release the vaccum seal, then re move the cap (1). e Each color has it s ow n corre ct positi on. Ins ert t he[...]

164 CAUT ION DO N OT tak e out i nk car tridg es if you d o not ne ed to r epla ce th em. If yo u do so , it may reduce th e ink qua ntit y and t he mac hine wi ll no t kno w the qua ntit y of i nk lef t in the cartridge. DO NOT tou ch the car tridge ins erti on sl ots . If you do so, the ink may stain your skin. If i nk ge ts on your skin or clot [...]

Troubleshooting a nd Routi ne Maintenanc e 165 B Clea n the o utsid e of t he mac hin e as follow s: B a Pu ll th e p ap er tray s (1) c o mpl et ely out o f the m ac hi ne . b Wip e the outs ide of the mac hin e with a soft cloth to remove dust. c Remove anything that is stuck in side the pape r t ray. d Wi pe the p aper tra ys wit h a soft cloth [...]

166 Cleaning the sc anner glass B a Li ft t he d ocument cove r (1 ). C lean the sc anner gl as s (2) an d the whi te pla stic (3 ) wit h a so ft l in t-fr ee c lot h moi stene d wi th a no n-fl ammab le gl ass cl eane r. b In t he ADF uni t, cl ean th e whit e bar (1) and th e gl as s str ip (2) with a lint- fre e cl oth moi stene d with a non- fl[...]

Troubleshooting a nd Routi ne Maintenanc e 167 B Cleaning the paper pick-up roller B a Pul l t he pape r trays co mplete ly out of the m ac hi ne . b Un pl ug the machi ne fr om the AC po wer out let and ope n the Oute r Back Cov er (1) a nd Inne r Back Co ver (2) at the ba c k of the ma ch ine. c Cl ean the Pap er Pick -u p Rolle r (1) wi th is op[...]

168 Checking the print quality B If f aded or s tr eaked col ors and t ext appea r on your output, some of the nozzles may be clo gged. You ca n chec k thi s by pr in ti ng the Pri nt Quali ty Che ck Sheet and loo king at the nozzle ch e ck pattern. a Pr ess Ink . b Pr ess a or b to choose Test Prin t . Pr ess OK . c Pr ess a or b to choose Print Q[...]

Troubleshooting a nd Routi ne Maintenanc e 169 B Checki ng the print alignm ent B Yo u m ay ne ed to ad jus t the pr int alig nm e nt aft er tr an sp orti ng th e m ac h ine or if yo ur pri nted t ext beco mes blur red or imag es bec ome faded. a Press Ink . b Press a or b to c h oos e Test P rint . Press OK . c Press a or b to c h oos e Alignm ent[...]

170 Machine In formation B Checki ng th e seri al number B You c an s ee t he ma chine’ s se ria l numb er on the LC D . a Pr ess Menu . b Pr ess a or b to ch oo se Machi ne Info . Pr ess OK . c Pr ess a or b to ch oo se Seria l No . Pr ess OK . d Pr ess Stop/Exi t . Packing and shippi ng the ma chine B When y ou tra nsport t he machi ne, use t h[...]

Troubleshooting a nd Routi ne Maintenanc e 171 B CAUT ION If y ou ar e not ab le to fi nd th e lig ht- green pr ot ecti ve p art, D O N OT r emo v e th e ink cartridges b e fore sh ipping. I t i s essenti al that the mac hine be s hi pped w ith ei ther the li ght-g reen pr otect ive par t or th e ink cart ri dges in po siti on. Sh ippi ng wi tho ut[...]

172 C On-screen prog ramming C Your mach ine i s des i gned to b e ea sy t o oper ate wi th LC D on-s creen pr ogrammi ng us ing t he m enu k ey s. Us er-f rie ndly pr og ram mi ng he lps yo u ta ke full ad van ta ge o f al l t he menu s el ectio ns your ma chine ha s to offe r. Sin ce your pr ogrammi ng is don e on t he LCD, we have cr eated step [...]

Menu and Featu r es 173 C Menu table C The men u tabl e will hel p you und erstan d the men u sele ct ion s and o ption s tha t are fo und in t he mach ine' s p rog rams. T he fac tor y set tings ar e s hown in Bo ld w ith an as teris k. Me nu ( ) Leve l1 L evel2 L eve l3 Opt ion s Des crip tio ns P ag e General Setup Mode Timer — Off 0Sec 3[...]

174 General Setup (C ontin ued) Tray Setting (C ontin ued) Tr ay Use:Co py Tray#1 * Tray#2 Choos e th e tr ay that wi ll be us ed f or Cop y m ode. 27 Tray Use:Fax Tray#1 Tray#2 Auto Select * Choos e th e tr ay that wi ll be us ed f or F ax m ode. 28 Volume Ring Off Low Med * High Adju sts the rin g volume. 29 Beeper Off Low * Med High Adju sts the[...]

Menu and Featu r es 175 C General Setup (C onti nued) Sleep Mode — 1Min 2Mins 3Mins 5Mins 10Mins * 30Mins 60Mins You can ch oose h ow lo ng the mac hine m ust b e idle befo re it goes i nto slee p mode. 31 LGR - Short Grain — On Off * Tur n on this setting wh en you use Le dge r shor t gra in paper . 28 Function Lock Set Password Lock Off i On [...]

176 Fax (C ontin ued) Setup Receive (C ontin ued) Mem ory Receive Off * Fax Forward Paging Fax Storage PC Fa x R ec ei v e You c an set the m achine to either forward fax messa ges, call your p ager, store incom ing faxes in the mem or y (so you can retrieve them while you are away from your mach i ne), or s end fax es to your PC. If you ch oose Fa[...]

Menu and Featu r es 177 C Netw ork menu Leve l1 Level 2 Level 3 L evel4 Opt ions D es cript ions Network Wired LAN TCP/IP BOOT Method Auto * Static RARP BOOTP DHCP Cho oses the BOOT m e t hod tha t best suit s your needs. IP Address [000-25 5] . [000- 255] . [000- 255] . [000- 255] Enter t he IP addr ess . Subnet Mask [000-25 5]. [000- 255] . [000-[...]

178 Network (C ontin ued) Wired LAN (Con tinue d) TCP/IP (C ontin ued) IPv6 On Off * Enable or Disable the I Pv6 prot ocol. If you want to use the I Pv6 prot ocol, visit http ://so l uti ons. brot her. com fo r more informat ion. Ethernet — Auto * 100B-FD 100B-HD 10B-FD 10B-HD Choo ses the Et hern et l i nk mode. WLAN TCP/IP BOOT Method Auto * St[...]

Menu and Featu r es 179 C Network (C onti nued) WLAN (Co ntinu ed) TCP/IP (Con tinue d) DNS Server (Primary) 0 00.000 .000.0 00 (Secondary) 0 00.000 .000.0 00 S pec if ie s t he I P addr ess of the prim ary or secon dary ser ver. APIPA On * Off Automa tically allo cate s the IP addr ess from the lin k-loc al address ran ge. IPv6 On Off * S et s th [...]

180 Network (C ontin ued) E-mail/IFAX Mail Address Mail Address — E nter t he mai l addr ess. (Up t o 60 ch aract ers) Setup Server SMTP Server Name (U p to 30 c haract ers) IP Address [0 00-255] . [ 000 - 255]. [000 - 2 55]. [ 000 - 255] Ente r the SMTP serve r address. SMTP Port [00 001 -6553 5] Ent er t he S MTP port numbe r. Auth . for SMT P [...]

Menu and Featu r es 181 C Network (C onti nued) E-mail/IFAX (Co ntinu ed) Setu p M ai l R X (Con tinue d) Del Err or Mail On * Off Delete s erro r mails automa tic ally. Notification On MDN Off * Rece ives notifi cation me ssages. Setu p M ai l T X S en d er Sub j ec t — Dis plays the subje ct that is atta ched to the Inte rnet F a x d ata. Size [...]

182 Network (C ontin ued) Time Zone — UTC+XX:XX — Sets th e time zone fo r your count ry. Network I/F — Wired LAN * WLAN — You can choose the ne twork connec ti on type. Factory Reset — — — Rest ores al l wired an d wirel ess networ k setti ngs t o the factor y defaul t. Level 1 Level 2 L eve l3 Level 4 O ption s D esc ription s See N[...]

Menu and Featu r es 183 C Me nu ( ) (continued) Leve l1 L evel2 L eve l3 Opt ion s Des crip tio ns P ag e Print Reports Transmission — — P rints th ese lists and report s. 90 Help List —— Quick Dial — Alphabetical Order Nu merical O rder Fax Journal —— User Settings —— Net work C onfig —— C aller ID hist . —— Machine Info.[...]

184 Fax ( ) Level 1 Level2 L eve l3 Opti ons Des cript ions Page Fax Res oluti on —— Standard * Fine S.Fine Photo Se ts the re solu tion fo r outgoi ng faxe s. 45 Contrast —— Auto * Light Dark C han ges t he l i ght ne ss or darkne ss of faxe s y ou send. 45 Glas s Sca nSize —— Letter * Legal Ledger A4 A3 To fax a Lega l, Ledg er, A3 or[...]

Menu and Featu r es 185 C Batch TX —— On Off * Combi nes de layed fa xes to the same f ax numb er at the same ti me of day into on e transmis sion. 47 Real Time TX —— On Off * You can se nd a fax wi thout using t he memor y. 46 Polled TX —— On Off * Sets up your machine w ith an docu m ent to b e r etrie ved by anot her fa x ma chine. 9[...]

186 Scan ( ) Level 1 Opt ion 1 O p tion2 Opt ion3 D esc ription s Page Sc an to E-mail PC — — Y ou can scan a b lack & white or a co lor d ocume nt into yo ur E-ma il a ppl ication. See Soft ware Us e r ' s Gu id e on t he CD - ROM E-mail Server Phone Book A lphabe tical O rder Nu merical Or der You can for search E-mail addr esses you[...]

Menu and Featu r es 187 C Scan to Med ia (when a m emor y card or USB Fl as h memory drive is insert ed) Quality — Co lor 150 dpi * Co lor 300 dpi Co lor 600 dpi B/W 2 00x100 dpi B/W 200 dpi You can choo se the scan res oluti on, file format and enter a fi le name for your docum e nt. 121 File Type — (If you ch ose color option in Qual ity sett[...]

188 Scan to FTP (Profile Name) — — Ente r t he na me th at you want to us e fo r the pr of ile of th e FTP serv er. T h is n ame will be displ ayed on th e LCD scree n. See Soft ware Us e r ' s Gu id e on t he CD - RO M Manual Quality C olor 150 dpi * C olor 300 dpi C olor 600 dpi B/ W 200x100 dpi B/W 200 dpi C hoo s e th e fi le fo rm at [...]

Menu and Featu r es 189 C Copy ( ) Leve l1 Le vel2 Level 3 Opti on s Descript ion s Page Quality —— Fast Normal * Best Choos e t he Co py res olu tion fo r you r type of doc ume nt . 95 Enl arge/R educe 100% ——— 9 5 Enlarge — 104% EXE i LTR 142% LTR i LGR 186 % 4"x6 " i LT R 198% 4"x6" i A4 You can ch oose the enlar [...]

190 Brightness —— Adjusts th e bright ness of copies. 99 Contrast —— Adjusts th e contrast of copies. 99 Stack/Sort —— Stack * Sort You ca n c hoos e to stack or so rt mult iple c op ies. 98 Page Layout — Off(1 in 1) * 2i n1( P ) 2i n1( L ) 4i n1( P ) 4i n1( L ) 1t o2 Poster(2x2) Poster(3x3) (When 2 in 1 is chos en) LGRx2 i LGRx1 LTRx[...]

Menu and Featu r es 191 C Set New Defa ult —— Yes No You can sa ve your water mark se ttings. 102 Factory Reset —— Yes No You ca n res tore all se ttings to th e factor y setti ngs. 102 Leve l1 Le vel2 Level 3 Opti on s Descript ion s Page The fa ctory setti ngs are sh own in Bo ld with an a sterisk.[...]

192 Waterm ark Copy Settings Opt ion 1 Optio n2 O p tion 3 Opt ion4 Des cri ptio ns P age Template — Text CONFIDENTIAL * DRAFT COPY Us es a templa te to pl a ce text into your docu ment as a Waterma rk. 101 Position A B C D E * F G H I Pattern Size Small Medium * Large Angle -90 ° -45 °* 0 ° 45 ° 90 ° Transparency -2 -1 0 * + 1 +2 Color Red [...]

Menu and Featu r es 193 C Media (Se lect ima ge fr om med ia) Position A B C D E * F G H I Pattern P la ces a logo or te xt i nto your do cumen t as a Water mark usi ng an image fro m remov able m edia. 101 Size Small Medium * Large Angle -90 ° -45 °* 0 ° 45 ° 90 ° Transparency -2 -1 0 * + 1 +2 Apply — Scan (Se t page and pres s s tart) Tran[...]

194 Photo C apture ( ) Level 1 Level2 L eve l3 Opti ons De script ions Page View Photo(s) — — See th e prin t setti ngs in the follow in g table. You c an previ ew y our photos o n the L CD. 109 Print Index — Layout Format 6 Images /Line * 5 Images/Line You can pr int a thum bn ail page. 110 Paper Type Plain Paper * Inkjet Paper Brother BP71 [...]

Menu and Featu r es 195 C Print Settings Op tion 1 Opt ion2 O pti on3 O p tion4 De scri pti ons P age Print Quality Normal Photo * — — C hoo se th e pri nt qua li ty . 118 Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy * — — Choose the p aper ty pe. 1 18 Paper Size 4"x 6" * 5"x 7" Letter Ledger A4 A3 (Whe [...]

196 Cropping On * Off — — Cr ops the image aroun d the ma rgin to fit the pa per size or p rint size. T urn thi s fe atur e of f if y ou wan t to pr int w hol e ima ges or pre vent unw an ted cro pping. 120 Borderless On * Off — — Expa nds t he pr inta ble ar ea to f it the ed ges of t he pa per. 120 Print Date Does no t ap pea r w hen D P [...]

Menu and Featu r es 197 C Pho ne B ook ( ) Fax Pre view ( ) Leve l1 Le vel2 Level 3 Opti on s Descript ion s Page Search —— Alphabetical Order Num erical O rder You can di al by pr essing only a fe w keys (and St art ). 80 Set One To uch Dial — — — You can set up One Tou ch Di al numb er s, so yo u ca n dial by pressin g only a few keys ([...]

198 Entering T e xt C When y ou are sett ing cer tai n menu select ions , s uch as t he Stati on ID, you may need to en ter text in to t he machi ne. Mo st dial pad k eys hav e th ree or four lett ers pr inted on keys . T he ke ys for 0 , # and l do not have pr in ted l ett ers be cause th ey are used for spe cial chara cter s. By pre ssin g the pr[...]

199 D D General D 1 Mea sured di agona lly Spec ifi cations D Prin ter Type Ink Jet Prin t Method Bla ck: Co lor : Pi ezo wit h 94 × 2 nozz le Pi ezo wit h 94 × 3 nozz les Memor y Capaci ty 64 MB LCD ( liq uid cr yst al di spla y) Wide 3.3 in. (83.8 mm) Colo r LCD 1 Power Source AC 100 to 120 V 50/6 0 Hz Po wer Con sumpti on O ff M od e: Sle ep M[...]

200 1 This dep end s on prin ting co nditions . Weight 34. 4 lb ( 15.6 k g) Noi se Op er ati n g: 50 dB or le ss 1 Tem peratur e Op era ti ng: Best Print Qualit y: 50 ° F to 95 ° F ( 10 to 3 5 ° C) 68 ° F to 91 ° F ( 20 to 3 3 ° C) Humi di ty Op era ti ng: Best Print Qualit y: 20 to 80 % (with out con densat ion) 20 to 80 % (with out con dens[...]

Specific ations 201 D Pri nt media D 1 Use on ly tra nspare ncies recom men ded for inkjet pr inting. 2 For glossy phot o paper or trans paren cie s, we recomm en d removin g prin ted page s from the out pu t paper tray im mediat ely aft er they exi t the machi ne to avo id smud ging. 3 See Paper type an d size for each oper atio n on page 20. Pape[...]

202 Fax D 1 ‘Pag es’ refer s to the ‘Brot her S tandard Chart No. 1’ (a typi cal busin ess letter , Stand ard re solut ion, MMR code). Speci ficatio ns and p rint ed m ateri als are subj ect t o cha nge w ithout p rior notice . 2 ‘Pag es’ refer s to the ‘ITU- T Tes t Chart #1’ (a typi cal busin ess letter , Standa rd res oluti on, M[...]

Specific ations 203 D Co py D 1 Based on Brothe r stand ard pat tern (F ast mode/ Stac k Copy) . Copy spe eds vary with the comp lexit y of the do cumen t. Colo r / Blac k Yes/Y es Docu ment Si ze ADF Wi dt h: 5.8 in . to 11.7 in . (148 m m to 297 m m ) ADF Length : 5.8 in. to 17 in. (148 m m to 355. 6 mm) Sca nner G las s Widt h: Max. 11.7 i n. (2[...]

204 Phot oCapture C ent er ® D 1 Memor y cards , adapt ers and U SB Fla sh mem ory driv e are not includ ed. 2 16MB to 2GB 3 4GB to 8GB 4 xD-Pic ture Car d™ Con ventio nal Ca rd fr om 16MB to 512 MB xD-Pic ture Card™ Type M from 25 6M B to 2GB xD-Pic ture Car d™ T ype H f rom 256 MB to 2 GB 5 US B 2.0 St an dar d USB Mas s S torage stan dar [...]

Specific ations 205 D Pic t Brid g e D C om pa tibi lity Su ppor ts the Camer a & Imagi ng Prod ucts Associ ation Pi ct Bridg e st andard C IPA DC-00 1. VIs it h ttp :/ /www .c ipa .jp/ pi ctb rid ge fo r m ore i nfor ma ti on. Int er fac e USB direct interface[...]

206 Scanner D 1 Window s ® X P in this Use r’s G uide inclu des Window s ® XP H om e Edi tio n , W ind ow s ® XP P rofessi ona l, an d Wind ows ® XP Prof ession al x64 Edi tion. 2 Maximu m 1200 × 1200 d pi s cann ing w hen usi ng the WIA Driver for W indo ws ® XP a nd W indow s Vist a ® (resol ution up to 1 920 0 × 1920 0 d pi ca n be sel[...]

Specific ations 207 D Pri nter D 1 Out put imag e qual ity v arie s based on many f actors i ncludi ng , but not limited t o inpu t ima ge resol ution and q ual ity a nd pri nt me dia . 2 Wh en you set the B order less feat ure to On. 3 See Paper type an d size for each oper atio n on page 20. 4 Wh en pr inting on let ter size pa per. Printe r D r [...]

208 Inte rfaces D 1 Your mach ine h as a USB 2.0 Hi-spee d i nterfa ce. T he machi ne can al so b e conne cted t o a com puter tha t has a US B 1.1 in terface . 2 Thir d party US B ports ar e not sup port ed for Mac intosh ® . 3 Se e Network ( LAN) on pag e 211 and the Netw or k Us e r's Guid e fo r deta iled ne twork spec ifica tion s. USB A[...]

Specific ations 209 D Comp uter req uirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE F UNCTIONS C omputer Plat form & Operat in g System Ver sion S u ppor te d PC So ftwar e Fu ncti ons PC Int e rfac e Proces sor Min imu m Spee d Mi ni m um RAM Recommended RA M Hard D isk Spa ce to install For Drivers For A pp lic a tio ns Win dow s ® Ope [...]

210 Cons umable items D In k The machi ne us es in dividu al Bl ack, Yellow , Cyan an d Magen ta i nk ca rtri dges th at are sep arat e fr om the pr int he ad asse mbly . Se rv ic e Life of Ink Cartri dge The fir st ti me y ou inst all the i nk c artr id ges the mac hine will use ex tra i nk to fil l the i nk del ivery t ubes. Thi s is a one -t ime[...]

Specific ations 211 D Networ k (LAN) D 1 See t he Com puter Re quir ement s chart on pa ge 209 . 2 If yo u require more advan ced pri nter manage ment , use the lat est Brot her B RAdmi n Professi ona l utility ver sion t hat is av ailab le as a down load from http: //sol utions. brot her.c om . LA N You can c on nec t you r ma chi ne to a ne tw or[...]

212 Wireless one -push configurat ion D If y our wirel es s acces s po in t sup port s eith er Secu reEa sySet up™, Wi- Fi Pr otec ted Set up™ (PBC 1 ) or AO SS™, you ca n con fi gur e the mac hine e asi ly with out a comp uter. By pus hi ng a but ton on t he wirel ess LAN rout er / acc ess po int an d the mach ine, y ou c an se t up the wir [...]

213 E This i s a co mprehen sive li st of featur es and terms t hat a ppear in Bro ther ma nuals . Av ai la bil ity of thes e featu res de pends on the mode l you pur cha sed. E Glos sary E ADF (autom atic d ocument feede r) The docume nt ca n be pl ace d i n t he AD F and s canned one pa ge at a ti me automatica lly. Auto Reduc tion Reduces the si[...]

214 Dua l Acce ss Your machi ne can scan outg oing fa xes or sc hed ul ed j o bs into m em or y a t the sam e ti me i t is sendi ng a fax fr om memory or re ceivi ng o r pr inti ng an inc oming fax . Easy Re ceiv e Enabl es yo ur mac hin e to r espo nd to CNG tones if you interrup t a fax ca l l by ans w eri ng it. ECM (Error Correcti on Mo de) Det[...]

Gl oss ary 215 E Ma nual fax You ca n lift the han dse t of the ex ter nal tel epho ne or yo u can pre ss Hook to hear the r eceiv i ng fax mach ine answ er befo re you pr ess Bl ack St ar t or Color Start to begi n s endi ng. Me nu mode Prog ramming mo de for c hangi ng yo ur machine's se ttings. O CR (optical character recogni tion) The bu n[...]

216 Scan to Med ia You c an sca n a black & whi te or c olo r doc ument into a me mory card or USB Fla sh memor y dri ve. Bla ck & whi te i mages can be in TIFF or PDF file format and color i mages can be in PDF or JPEG f il e forma t. Scan n in g Th e pro ces s of se nd ing an elec t ron ic i mage of a p aper d ocument in to yo ur co mpute[...]

Inde x 217 F F A Access codes, storin g and dia ling ...... ... ... 88 Accessories a n d su p plies ..... .... ... ... ...... .... . ii ADF ( autom atic doc ument f eeder ) .... 22 , 40 Answ erin g machine (TAD) .... .... ... ...... ... ... 7 2 co nn ect in g ...... .... ... ... ...... ... .... ...... ... ... ... 7 3 Appl e ® Maci ntos h ® See S [...]

218 E Easy R eceive ...... ....... ... ... ...... ... .... ... ...... .. 53 Env elopes .. ...... ... ... ....... ... ... ... ..... 1 5 , 20 , 21 Error messages on LCD ..... ... ... .... 15 2 , 153 B&W Prin t Only ... .... ...... ... ... ....... ... ... ... 1 52 Cann ot Print ..... ... ....... ... ... ...... .... ... ...... 1 52 Comm. Error ....[...]

219 F I Id ent- A-Cal l ..... ... .... ... ...... ... ... ....... ... ... ...... 6 9 Id ent- A-Ri ng .... ....... ... ... ...... ... .... ... ...... ... ... 69 Ink cartridges checking ink volume .... ...... .... ... ...... ... . 1 69 ink d o t co unter ....... ...... ... ... ....... ... ... ... . 1 6 2 re plac in g ... ... ... ....... ... ... .....[...]

220 Memor y Stick Pr o™ ... ...... ... ... .... ...... ... 1 06 Memor y Stick ® .... ....... ... ... ...... .... ... ... ... 106 Pre view pho tos ... ....... ... ... ...... .... ... ...... 1 09 Pr int se tt ing s Br ig ht ne ss .. ...... .... ... ...... ... ... .... ...... ... 1 19 Con tra st ..... ... ....... ... ... ...... ... .... ...... ... [...]

221 F Re solu tion copy ....... ... ... ....... ... ... ...... ... .... ... ...... ... . 20 3 fax ... ....... ... ... ....... ... ... ... ...... .... ... ...... ... . 2 02 pri nt ..... ... ... ...... .... ... ...... ... ... ....... ... ... ... . 20 7 scan ....... ... ... ....... ... ... ...... ... .... ... ...... ... . 20 6 se tting f or ne xt f ax[...]

EQU IPMEN T ATTACHM ENT LIM ITATIONS (Canada only) NOT ICE T his p rod uct m eet s the ap p lic abl e Indu s try C a na da tec h nic al spe c ifica ti ons . NOT ICE The Ri nger Equi vale nce Numb er is an i ndicat ion of the maxi mum numb er of dev ices al lo wed to be co nnecte d to a tel epho ne inte rf ace. The t erminat ion on an inter fac e ma[...]

Brother Int ernational Corpor ation 100 Somerset Corporate Bo ulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brothe r International Corpor ation ( Canada) Ltd. 1 rue H ôtel de Ville, Dollar d-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World W ide Web http://w ww.brother.com These machi nes are made for use i n the USA and Canada only. W[...]